* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UM, [00:00:01] IT IS, UH, MONDAY, [ NOTICE OF MEETING CITY OF GARLAND, TEXAS PARKS & RECREATION ADVISORY BOARD POLICIES AND PROGRAM SUB-COMMITTEE MEETING McKnight Administration Building 634 Apollo Road Garland, Texas August 26, 2024 at 6 P.M.] IS IT THE 26TH? IT'S, UH, SIX O'CLOCK. WE'RE CALLING THE MEETING TO, UM, WE'RE CALLING THE MEETING TO ORDER OF THE PARK AND RECREATION ADVISORY BOARD POLICY PROGRAM, SUBCOMMITTEE MEETING. SO FIRST ON THE AGENDA, PUBLIC CONTENT, UM, NOT HAVING ANY PUBLIC HERE, WE'RE GOING TO MOVE ON TO ITEMS FOR INDIVIDUAL CONSIDERATION. AND WE'RE MEETING PRIMARILY TO DISCUSS ADVISING THE, UM, BYLAWS AND RECOMMEND SIX. SO I BELIEVE WE HAVE A COMPLETE COMMITTEE ARE THE LAST BOARD MEETING IN SINCE WHERE THE CITY IS CURRENTLY KIND OF GOING THROUGH ITS POLICIES AND PROCEDURES WHEN IT GOES TO BOARD AND CONDITIONS. AND, AND I HAVE BEEN TO, SHE'S BEEN TO MORE TRAINING, KIND OF, YOU KNOW, SOME OF THE PROCESSES AND THINGS THAT, THAT WE'RE GONNA BE DOING. UM, ONE WE HAD ALREADY NOTICED THAT WE'RE KIND OF TO A MORE, UM, STANDARD AGENDA AND THEY WANT ALL THE LOCALIZED EVERYTHING TO LOCALIZED AND KIND EVERYTHING. AND, UM, AND SO AT THE SAME TIME AS WE KIND OF WENT THROUGH AND STARTED READING THROUGH THE BYLAWS, WE HAD SOME STUFF WITHIN OUR BYLAWS LAST TIME THAT I SEE THAT THE BYLAWS WERE UPDATED WAS THOUSAND 11. AND ACTUALLY I WASN'T EVEN ABLE TO FIND IF THAT WAS TAKEN TO COUNCIL FOR APPROVAL. SO WHO KNOWS IF THAT WAS, AND FOR OUR BYLAWS THAT ARE, YOUR BYLAWS FOR BOARD COMMISSION ACTUALLY HAS TO BE APPROVED BY COUNCIL. SO A BETTER TIME THAN TO, SINCE ALL THESE OTHER THINGS ARE GOING THROUGH AND BEING REVIEWED, A CHANCE TO REVIEW THE BYLAWS, GIVE THEM UP TO DATE, GIVE THEM CURRENT, FOR INSTANCE, YOU GO THROUGH THERE SAYS THAT THE SECRETARY, THE DIRECTOR OF PARTS AND RECREATION AND CULTURAL LAWS FOR ONE, WE'RE NOT CULTURAL LAWS ANYMORE. THAT'S PROBABLY WHY THESE THINGS . AND WE DON'T, AND IT SHOULDA HAVE BEEN CHANGED BEFORE WHEN WE HAD A MANAGING DIRECTOR, BUT NOW WE DON'T EVEN HAVE A MANAGING DIRECTOR. AND SO, AND TECHNICALLY WE HAVE TWO DIRECTORS, SO IT NEEDS, THERE'S SOME VERBIAGE THERE BECAUSE IT'S NOT AVAILABLE TO BE THERE, THEN IT WOULD BE THE LEAD WOULD FILL. SO JUST LITTLE STUFF LIKE THAT. BUT THERE'S SOME OTHER KIND OF MORE THINGS THAT, YOU KNOW, IF IT WAS JUST, YOU KNOW, POLICY STUFF, NOT POLICY, BUT IF IT WAS JUST, YOU KNOW, SIMPLE STUFF LIKE THAT, WE, I WOULDN'T EVEN HAVE RECOMMENDED HAVING A COMMITTEE. BUT THERE'S SOME SUBSTANCE STUFF IN THERE TOO. SO I THOUGHT IT WOULD BE GOOD FOR THE BOARD TO TAKE A LOOK AT AND MAKE SOME RECOMMENDATIONS. AND IF IT'S SOMETHING THAT, UM, HAVE SOME DISCUSSIONS OFF. SO, ANY QUESTIONS? DOES ANY, DID ANYBODY TAKE A CHANCE TO READ THROUGH THEM? SO, UM, THE FIRST THING THAT YOU'RE MAKING IS, UM, THE OFFICERS ON THE TWO TWO TO GET RID OF IN CULTURAL SERVICES. IT'LL SAY WHAT THE DIRECTOR, IT'LL SAY A DIRECTOR OF THE PARKS AND RECREATION DEPARTMENT SERVE AS ARIES TO THE BOARD. 'CAUSE THERE ARE TWO IN YOUR POSITION AND YOU'RE ALWAYS THE ONE THAT GETS DRAWS THE, AND YOU WELL ASSIGNED IT TO ME OKAY. TO BE THE, THE REPRESENTATIVE. BUT THAT COULD CHANGE, YOU KNOW, IT COULD BE, IF I LEFT IT MIGHT BE BELIEVE OR IF WE GOT ANOTHER PARK DIRECTOR, AMY MAY CHOOSE TO PUT IT WITH THE RECREATION DIRECTOR. SO THAT JUST KEEPS IT OPEN. SO JUST WOULD MEAN THAT ONE OF THE DIRECTORS WITHIN THIS, UM, DEPARTMENT WOULD SERVE AS THAT ROLE. CURRENTLY IT'S MYSELF AS THE DIRECTOR. DOES THAT MAKE SENSE? SO ONE OF YOU TWO WERE THERE AND, BUT SOMETIMES DOWN THE LINE TOO. UM, BASICALLY BEFORE WE KIND OF MOVE ON AND ALL THIS REALLY NEED TO BE HYPHENATED, UH, SO ALL THE GRAM STUFF. SO ONCE WE GET THROUGH THE SUBSIDANCE STUFF, I'M GONNA SEND THIS TO THE CITY ATTORNEY'S OFFICE AND THEY'LL GO THROUGH AND MAKE SURE THAT IT'S ALL IN THEIR LEGAL, THE WAY THAT THEY WANNA DO IT. SO IF THEY LEAVE IT HYPHENATED, I'M GONNA LEAVE THAT KIND OF STUFF UP THAT, AND THEN IT'S GONNA COME BACK INTO OUR OCTOBER MEETING THEN, BECAUSE I, I KNOW THAT TODAY BEING THE 26TH OF AUGUST THAT WE'RE NOT GONNA HAVE THIS TURNED AROUND BY NEXT WEDNESDAY [00:05:01] IN A WEEK. NO, NO. SO WHAT THE PLAN WOULD BE IS ONCE THE, I GET SOME KIND OF RECOMMENDATIONS FROM THE SUBCOMMITTEE HERE, WE'LL GO THROUGH, WE'LL MAKE THOSE CHANGES THEN, UM, I'LL SEND TO THE CITY ATTORNEY'S OFFICE, OBVIOUSLY GO THROUGH CITY MANAGERS AND CITY SECRETARY'S OFFICE AND MAKE SURE THAT IT FOLLOWS ALL OF THE PROPER RULES AND PROCEDURES. WE'LL PUT IT INTO A FINAL DRAFT, AND THEN WE WILL HAVE A PRETTY OF THIS COMMITTEE BEFORE THE OCTOBER PARKS BOARD MEETING. SO WE GIVE YOU ALL A CHANCE TO, YOU'LL, YOU'LL GET IT BEFORE THEN. I CHANCE TO ASK ANY LEFT MINUTE QUESTIONS, THINGS LIKE THAT. UM, AND THEN YOU'LL, WE'LL DO A PRESENTATION OUT TO THE FULL PARKS BOARD AND MAKE A RECOMMENDATION. IF THE BOARD THEN APPROVE IT, YOU WOULD APPROVE IT AND YOU WOULD APPROVE TO MAKE A RECOMMENDATION TO SUBMIT THAT TO CITY COUNCIL FOR FORMAL ADOPTION. SO THAT'S THE PROCESS PIECE OF IT. MM-HMM. . MM-HMM. . SO THAT'S ACTUALLY YOU. ANY QUESTIONS ON THAT? NO. OKAY. SO IF THERE'S, AGAIN, DID YOU, DOES ANYBODY HAVE ANYTHING SPECIFIC THAT THEY WANNA GO OVER BEFORE I KIND OF FIGURED OUT IF YOU HAD ANYTHING THAT YOU HAD SEEN THAT YOU WANTED TO GO OVER SPECIFICALLY? WE COULD GO WITH THOSE FIRST. UM, OR I CAN JUST START GOING THROUGH MY RED LINE AND THEN IF SOMETHING COMES UP, YOU GUYS CAN BRING IT UP. UM, NO, I KNEW WHAT YOUR RED LINES ARE, BUT THE ONE THING THAT I WOULD LIKE TO HAVE IN OUR BYLAWS IS, UH, ABILITY FROM THE CITY TO GIVE US EMAIL ADDRESSES SO THAT WE CAN GET COMMUNICATION WITHOUT USING OUR PERSONAL INFORMATION. LIKE CITY PROBABLY HAS THOSE YES. THAT'S, UH, THAT I'M GONNA HAVE TO TALK TO IT. THAT WOULDN'T NECESSARILY BE SOMETHING THAT WOULD HAVE TO BE IN OUR BYLAWS. THAT'S JUST MORE OF A REQUEST. AND I NEED TO TALK TO ABOUT THE CITY SECRETARY, HOW THAT, HOW WE GO ABOUT DOING THAT. SO I DON'T THINK, I DUNNO WELL ENOUGH TO KNOW IF OTHER BOARDS AND COMMISSIONS HAVE EMAIL ADDRESSES OR NOT. WELL, I MEAN, WHEN WE HAD THE STATE, UM, PARK DEDICATION BEFORE WE, WE NAMED IT AGAIN. UM, YOU KNOW, THE DALLAS PARKS GUY HANDED A BUSINESS CARD WITH THE EMAIL FOR THE, UM, YOU KNOW, SOME WAY TO CONTACT HIM. MM-HMM. . SO, UM, I THOUGHT THAT THAT WAS PROFESSIONAL AND APPROPRIATE IN THIS DAY AND AGE. I'LL ASK AGAIN. THAT WOULD BE ALSO, THAT WOULD BE IN BYLAWS, BUT I'LL ASK IF THAT'S A POSSIBILITY ALSO. UM, I I HATE TO FILL HIS THUNDER BECAUSE HE'S MADE A REALLY GOOD POINT THAT, YOU KNOW, IF, IF HE, IF YOU'RE NOT GONNA BE HERE FOR A SERIES OF, YOU KNOW, MONTHS MM-HMM. , UM, YOU KNOW, WE HAVE ONE POSITION THAT I DON'T KNOW HOW MANY MONTHS WENT WELL, LIKE CIRCUM SUBSTANTIALLY YOU'RE ILL OR YEAH, I MEAN IT WAS, IT WAS 14. AND I DUNNO IF THERE CAN BE SOME SORT OF, YOU KNOW, PROXY OR IF IT, WELL, THAT IS DEFINITELY SOMETHING THAT WE CAN PUT IN THE BYLAW THAT WE DON'T CURRENTLY WANT, SO THAT WE DON'T CURRENTLY HAVE. SO IF THAT'S A RECOMMENDATION FROM THIS GROUP THAT YOU WANNA BE ABLE TO SAY, HEY, IF YOU COULD SET YOUR MEETING SIX IN A YEAR RIGHT? THEN, THEN WE WOULD MAKE A FORMAL, THE BOARD WOULD, I'M NOT, I'LL HAVE TO CHECK WITH THE ATTORNEYS ABOUT HOW THAT'S DONE OR CITY SECRETARY'S OFFICE, BUT TO ME IT WOULD BE A FORMAL RECOMMENDATION FROM THE BOARD TO THAT CITY COUNCIL PERSON THAT REPRESENTS THAT PERSON TO APPOINT SOMEBODY NEW. WELL, AND THEN WHAT SUPPORT THEY COULD HAVE THERE IS THEN THEY COULD JUST, IT WOULD BE SEAMLESS TRANSITION FROM ONE EMAIL HAD TO, YOU KNOW, GENERIC TO THE OTHER. SO WE'RE NOT LOSING ANY OF THAT CONTINUITY IN THAT, IN THAT PARTICULAR POSITION. WELL, YEAH, THEY'RE NOT, THAT'S GONNA BE, YEAH, LEMME LOOK INTO THAT PIECE OF IT. I DON'T HAVE AN ANSWER. NEW RECOMMENDATION. YEAH. I JUST HAVEN'T HAD THAT CONVERSATION. I MEAN, WHEN IT COMES TO THE IT WORLD AND EVERYTHING LIKE THAT AT THIS, YOU CAN IMAGINE HOW WE HAD, UM, WELL, I JUST, IT COMES INTO MORE ABOUT SECURITY AND, AND ALL OF THOSE THINGS NOW. UM, YOU KNOW, UH, AND THEN ARE YOU GONNA COVER ANYTHING ABOUT NAMING PARKS? NAMING PARKS? WELL, THERE'S ALREADY A CITY, UM, POLICY ON HOW PARK IS DONE. OKAY. SO THAT'S SOMETHING THAT WE CAN AIR FUTURE MEETING AND, AND TALK ABOUT WHAT THAT PROCEDURE LOOKS LIKE. UM, BUT THAT IS A COUNSEL PROCEDURAL, UM, POLICY, NOT A PARK BOARD PROCEDURE THAT MAKE SENSE TAKEN OUT FOR WHATEVER REASON. WELL, AND AGAIN, THAT'S ONE OF THE THINGS, IF AS YOU READ IN HERE, THERE ARE, THAT'S ONE OF THE FEATURES WE NEED TO GO OVER BECAUSE YOU'RE EXACTLY RIGHT. THERE IS SOME STUFF IN HERE THAT [00:10:01] RELATES TO THAT. BUT THEN, SO STANDARD OPERATING PROCEDURES HAS CHANGED AT THE COUNCIL LEVEL. THIS IS PART OF THE REASON WHY THIS WHOLE THING IS GOING ON, RIGHT? BECAUSE THINGS HAVE CHANGED AT THE COUNCIL LEVEL. THIS STUFF THEN HASN'T CAUGHT UP AT THE COMMITTEE LEVEL. SO THERE'S THINGS IN OUR BYLAWS THAT THEY SHOULD BE, AND THINGS THAT WE COULD BE DOING THAT DON'T MESH WITH WHAT CO WHAT COUNSEL'S POLICIES AND PROCEDURES ARE. DOES THAT MAKE SENSE? WHICH IS WHY THOSE THINGS NEED JUST NEED TO BE UPDATED. UM, SO THEY HAVE A PROCEDURE FOR NAMING AND THAT WAS TO PROCEED WHATEVER IS A NEED BYLAWS. OKAY. SO HOW, AND TO BE HONEST WITH YOU, I NEED TO BE A LITTLE BIT MORE FAMILIAR WITH WHAT, HOW THAT WORKS. AND SO IT WOULD BE A GOOD THING TO BRING LAWYER AT THE SAME TIME. SO, AND THEN A SITUATION WHERE WE'RE GONNA KIND OF WORK THROUGH THIS. SO, UM, THAT WILL BE COMING UP. SO, WE'LL, THERE MIGHT BE AN OPPORTUNITY FOR US TO BE ABLE TO, TO WORK THROUGH ONE OF THESE AND SEE HOW IT WORKS. UM, SO WE GONNA GO PAY FOR CASE BECAUSE OF THE PERSON SHORT. YEAH. THAT'S ALL GONNA CHANGE. I'M NOT GONNA GO THROUGH THAT KIND. YEAH. FIND WHAT I WAS GONNA DO IS GO TO THE FIRST BIG ONE, WHICH IS UNDER 2.1 UNDER OFFICERS. AND SO THE BOARD COULD TELL WHAT ONE OF ITS MEMBERS, THE CHAIR AND WAS VICE SERVING A ONE YEAR TERM THE CHAIR OF THE VICE CHAIR OR THE ACTING CHAIR. SO CALL FOR ELECTION ON AS NEEDED BASIS, REALLY AS NEEDED BASIS NEEDS TO DO. IS THAT, UM, WE'LL PUT IN THERE WHEN THAT HAPPENED. HOW ABOUT ANNUAL? I, IT AS, AS NEEDED. WE LOSE SOMEBODY THEN THEY WOULD TO THAT WOULD TO IT. IT DOESN'T ANNUALLY RIGHT. CALL. WE CAN LEAVE IT AS THAT IF YOU NEED. PERFECT. UM, AND THEN I'M RECOMMENDING THAT WE ADD A TWO YOUR, YOUR COPY, BUT I'M, I'M RECOMMENDING WE ADD A 0.22 WHERE IT WOULD BE A LONG LINE TO REMEMBER A MEMBER MAY SERVE THE CHAIR FOR A MAXIMUM OF TWO CONSECUTIVE YEARS AFTER COMPLETING TWO TERMS, THE MEMBER MUST STEP DOWN FOR AT LEAST ONE YEAR BEFORE BEING ELIGIBLE FOR REELECTION AS CHAIR ESSENTIALLY. HAVE IT. YEAH. SO ESSENTIALLY WE CAN ONLY SERVE IN A CHAIR POSITION FOR TWO, TWO YEARS. AND THEN YOU WOULD NEED TO TAKE A YEAR OFF BEFORE YOU TO BE MM-HMM. AGAIN, THE CHAIR IS ELECTED BY THE BOARD. YOU GUYS, THE CHAIR ON AN ANNUAL BASIS. UM, I THINK THE CHAIR IS A GREAT OPPORTUNITY TO BE ABLE TO LEARN MORE. I WANNA CONTINUE OVER. THE NEXT CHAIR IS DOING LIKE I'VE BEEN DOING WITH JERRY AND MEETING WITH HIM ON A MONTHLY BASIS. AND TO ME IT KIND OF FITS IN WITH EXACTLY WHAT JERRY WANTS TO DO, WHICH IS TRY TO GET, UM, THE BOARD MEMBERS INVOLVED, RIGHT? THAT'S KIND OF BEEN HIS WHOLE MANTRA IS REALLY WANNA GET BOARD MEMBERS INVOLVED. WELL, THE WAY TO DO THAT IS TO YOU IN THAT CHAIR POSITION OR BE IN THAT VICE CHAIR POSITION AND RUN A MEETING. IT, YOU GET YOU A LITTLE BIT MORE CLOSER CONNECTION WITH STAFF WITH ME. AND IT REALLY HELPS YOU LEARN AND GET PEOPLE I THINK ACTIVATED, WHICH IS WHAT HE WANTS TO DO. UM, AND THE WAY TO DO THAT IS YOU HAVE THEM, YOU HAVE THEM SIT IN THAT CHAIR. SO I WOULD MAKE A RECOMMENDATION THAT THAT IS SOMETHING THAT THAT'S ADDED TO BYLAWS. UM, BUT AGAIN, THAT'S GONNA BE UP FOR YOU GUYS TO, TO MAKE THAT FINAL RECOMMENDATION IF THAT'S SOMETHING WE WANNA MOVE FORWARD OR RECOMMEND TO THE FULL PARTS BOARD. BUT I THINK IT HAS VALIDITY TO MAKE SURE YOU DON'T HAVE SOMEBODY THAT JUST WANTS TO, BECAUSE I'VE HEARD STORIES THAT THERE USED TO BE CHAIRS, THIS BOARD, THERE WERE CHAIRS FOR 10 YEARS. YEAH. CAME ON IN THREE AND HAD SAME. YEAH. YOU KNOW, KNOW, AND I, I'M NOT SAYING ANYTHING, YOU KNOW, YOU GUYS ARE APPOINTED BY, BY YOUR COUNCIL REPRESENTATIVE. UM, I'M NOT SAYING THAT NEEDS TO CHANGE OR ANYTHING LIKE THAT BY IMAGINATION. BUT BEING IN THAT CHAIR ROLE, TO ME, YOU'RE ABLE TO SHARE THAT ROLE AND MOVE THAT ROLE AROUND A LITTLE BIT. I THINK IT WAS MY FRIEND TO DO THAT RECENTLY. SO YEAH, TOO OR NOT FOR THE VICE CHAIR. THAT'S A VERY GOOD POINT. WELL TO POINT, NAH, YOU SERVED FOR 10 YEARS. BIG CHAIR. YEAH. HEARD. MM-HMM. [00:15:01] . HOW HAS MORE POWER TO STAY ON FOREVER? THAT'S A VERY GOOD ONE. BUT THE VICE HAVE POWER LIKE OUR NATIONAL VICE? NO, I THINK WE'RE, WE'RE ONLY ADVISING. SO NO, I THINK YOU'RE EXACTLY RIGHT. WE JUST MAKE FOR BOTH THEM TRANSITION CHAIR AND CHAIR AND THEN THERE'S NATURALLY MOVE INTO THAT, THAT POSITION. AND YOU WOULD YOURSELF THROUGH THE BOARD. BUT AGAIN, THAT'S FOR GOVERNANCE INTERNALLY IS HOW YOU ALL WANNA DO THAT. BUT I THINK THAT'S A GOOD POINT. BUT VICE CHAIR COULD CHAIR AND THEN ALL THEY HAVE TO DO IS TAKE ONE YEAR OFF AND THEN IF THE BOARD WANTED TO THIS CHAIR, YOU WOULD'VE THAT PURVIEW TO DO IT. BUT AT LEAST GOT SOMEBODY IN THERE FOR A YEAR TO BE ABLE TO BOARD BOARD FOREVER. I MEAN, I KNOW MOLLY'S BEEN ON THE BOARD A LONG TIME, BUT WHEN YOU START TALKING ABOUT PEOPLE TAKING A BREAK AND DOING THIS AND DOING THAT, IS THAT NORMAL? TWO? I MEAN WE'VE HAD, I KNOW BETTER THAN ME, BUT I KNOW WE'VE HAD JERRY, UM, JERRY HAS NO LONGER BUT DAVID, WHO'S BEEN ON FOR, I THINK AT THIS TIME LONG, THE NEXT LONGER ED THERE HAVE BEEN, MOST LONG ED WAS ON ONLY TIME THAT PEOPLE ARE LONG. THEY MOVED OUT THE, OUT THE CITY BECAUSE YOU KNOW, THEY USUALLY ARE COMFORTABLE WITH ON THEIR DAVID. UM, ANOTHER DAVID WAS ON THE BASEBALL. WE'VE ALWAYS HAD SOMEBODY FROM BASEBALL ON THERE. THERE'S SOME OTHER, THERE'S SOME OTHER COMMITTEES IN THE CITY. BEEN THERE A LONG SERVING, UM, JR JR. WHEN, AND HE WAS ALWAYS THE CHAIR AND ART WAS ALWAYS, ALWAYS THE, UH, VICE AND, UM, THE COUNCIL PEOPLE TOO ALL THE TIME. I WAS THAT'S A POWER POSITION. DOESN'T ELECTED POSITION. AND AND THEY CALL IT THROUGH. THEY DON'T JUST ADVISE LIKE THE POINTS THAT SHE BROUGHT UP. OKAY. ANY, NO, YOU'RE, NO, THESE ARE ALL GOOD QUESTIONS. AND A LOT OF TIMES, YOU KNOW, COUNCIL MEMBERS, UNLESS THEY HAVE SOMEBODY THAT THEY REALLY WANNA PUT ON THERE, WHETHER IT'S A VACANCY, THEY'RE NOT GONNA, THEY HAVE A GOOD MEMBER ON THAT COMMITTEE OR THE BOARD, YOU KNOW, THEY'RE NOT GONNA PULL THAT PERSON OFF UNLESS THEY WANNA BE PULLED OFF. BUT SOMETHING TO DO WHEN I'M OLD. OLD. OLD BETTER. SO IS THAT SOMETHING WE HAVE VICE CHAIR IS SOMETHING THAT YOU YEAH, THAT'S FINE. FEEL COMFORTABLE WITH US IF YOU WISH. YEAH. ANYBODY HAVE ANY OTHER COMMENTS? OKAY. UM, S AREN'T REAL. YOU SAID YOU MISSING AT 2.2 THAT, IS THAT GONNA BE LIKE 2.2 A OR SOMETHING? NO, IT'LL JUST, EVERYTHING WILL GET REORDERED. OKAY. SO 2.2 WILL BECOME TWO. UM, DOES ANY OF THE ORDINANCES DEPENDS ON 2.6 AFTER THE CITY CHART OR ANYTHING CHANGED OR, MM-HMM. NO, THERE'S, AGAIN, DUE TO THE SECRETARY, THERE'S SOME MINOR THINGS IN THERE THAT WILL CHANGE. UM, I DON'T KNOW WHAT SIX S OR I GUESS, AND 2.4 IF THEY PUT IN OR HER ABSENCE. YEAH, BECAUSE I CAUGHT THAT INTO, BUT SIX HER, BUT CHECK, WE'LL FIRST CALL IT NEEDS TO BE. ABSOLUTELY. UH, SO, UH, ON 2.6, UM, BOARD MEETING, WE DO KEEP A RECORD OF ALL BOARD MINUTES AND BOARD MEETINGS, BUT WE NO LONGER HAVE A PERMANENTLY BOUND MINUTE BOOK BASED ON ELECTRONIC. SO, YOU KNOW, THAT'S SOMETHING THAT CAN, CAN BE TAKEN OUT. UM, POLICY AGAIN, REASON IT SAYS THEIR BOARD MEMBERS, UM, MEMBERS WITH A COPY OF THEIR POLICY MANUAL AND ALL ADDITIONS AND REVISIONS. AND AGAIN, THAT IS SOMETHING THAT'S CHANGED. SO AGAIN, WHILE WE'RE GOING THROUGH THIS, IS EACH DEPARTMENT USED TO HAVE POLICIES. WE USED TO HAVE A POLICY BOOK. SO POLICY, WELL, THE ONLY ONE THAT CAN MAKE POLICY COUNCIL, RIGHT? SO THEY'RE REALLY THEIR STANDARD OPERATING PROCEDURES. [00:20:01] AND SO WE'RE IN THE PROCESS OF, OF UPDATING ALL OF OUR POLICIES AND SELECTING THOSE TO STANDARD OPERATING PROCEDURES. SO THERE'S REALLY NOT A POLICY MANUALLY YOU WOULD NEED TO BE, UM, GIVEN. SO THAT PART WILL BE TAKEN OUT AND REPLACED WITH. YOU'LL BE MAKING SURE THAT ALL BOARD MEMBERS ARE PROVIDED WITH A COPY OF THE BYLAW, UM, TO GO BACK TO MM-HMM, 6.5 REAL QUICK. UM, PROVIDING ORDER COPY OF THE URBAN FOREST COMMITTEE. DID YOU HAVE C WE DO, WE DO HAVE COMMITTEE CURRENTLY. THAT IS SOMETHING WE'RE GONNA TALK ABOUT HERE IN OKAY. WE MEET ONCE IN OCTOBER AND OCTOBER IS USUALLY ELECTION BEFORE. AND, UM, MM-HMM. . UM, SO I DUNNO IF YOU WANNA PUT THOSE DATES IN A DATE. DID WE TALK ABOUT THE ELECTION? NO, NO. UH, NO. WE'RE ACTUAL DATES INTO A BYLAWS IS IS PRETTY DANG, BECAUSE YOU DON'T, YOU NEED THAT FLEXIBILITY TO BE ABLE TO MOVE THINGS. WELL THE REASON THAT IT'S NORMALLY IN OCTOBER IS BECAUSE THE, UM, MEMBERS ARE, UM, BUDGET FOR AUGUST. IS THAT WHAT WAS COMING IN? BECAUSE IT WAS NOT LIKE MAY. WELL, WAS WAS IT APPOINTED FOR SOME REASON? THERE WAS A COUNCIL, UM, COMMITTEE THAT MET SEVERAL TIMES AND THE DETERMINATION WAS THAT IT WOULD BE THREE OCTOBER. SO EVERY OCTOBER ALL BOARDS AND COMMISS HAVE TO DO THEIR ELECTIONS WELL. SO MEANING AS REQUIRED AS IN, IN ACCORDANCE WITH CITY COUNCIL? UM, BYLAWS OR INSTRUCTIONS OR CHARTER OR CAN WE PUT THAT IN THERE? I THINK IT'S EASIER TO BELIEVE THAT AS, AS NEW THEY, YOU DON'T WANNA BYLAW, YOU DON'T WANNA GET, YOU KNOW, THEY'RE THERE TO BE A GUIDING PRINCIPLE. THEY DON'T UNDER, BUT THEY'RE NOT. OKAY. THEY'RE NOT MEANT TO BE A, YOU KNOW, YOU DON'T WANNA GET TOO DETAILED INTO 'EM. THEY'RE NOT, THEY'RE NOT OPERATING PROCEDURES. THEY'RE GUIDING BYLAWS THAT THE BOARD HAS TO ASK. DOES THAT MAKE SENSE? YES. UM, LIKE 3.4 CONFERENCE SESSION. THIS HAS SEEMED KIND OF OLD. WHERE HERE AGAIN, YOU, THE ABILITY BOARD MAY INFORMALLY IN A CONFERENCE SESSION AT THE CALL OF THE CHAIR OR MEMBERS OF THE BOARD, YOU INTERCHANGE INFORMATION PROVIDED THAT ALL DISCUSSION AND CONCLUSION BE INFORMAL. IS THAT JUST REDUNDANT SPECIAL MEETING? PRETTY MUCH. WELL, REALLY NOT EVEN REDUNDANT WAY TO PUT, THAT'S LESS THAN A, BUT REALLY IT'S NOT GOOD PRACTICE. RIGHT? AND SO WHY EVEN PUT SOMETHING IN OUR BYLAWS THAT AREN'T GOOD PRACTICE, RIGHT? THEY BE TAKEN OUT. UM, AND SO THAT MEANS YOU CAN TAKE OUT 3.5 BECAUSE WE'RE NOT GONNA DO, WE DON'T NEED A NOTIFICATION. THERE'S GONNA, THAT MAKE SENSE? YEAH. SO IT BRINGS US TO COMMITTEE. CAN WE NOTIFICATION, JUST SHARE THE ON THERE AS WELL? THAT THREE FIVE WOULD GO AWAY. GONNA, WE'RE NOT INTERVIEW 3.5 DIRECTLY TO 3.4. SO IF WE DON'T THAT THREE, FOUR, YOU DON'T NEED 3.5. I DON'T SEE HOW THAT'S THE, THIS MEETINGS ARE ON, THIS IS, YEAH, PRIOR TO ALL CONFERENCE SESSIONS AND MEETINGS, IT TIED DIRECTLY TO THE CHAIR BOARD AND SECRETARY DIRECTOR. SO WE NOTIFIED PRIOR TO ALL CONFERENCE SESSIONS. SO WE'RE TAKING CONFERENCE COMMITTEE, WAIT, WAIT, WAIT. OH, GO AHEAD. WHAT NUMBER ON, OH, OH, SO THERE'S A LARGER PARK BOARD HAS HAD COMMITTEES, THE FINANCE AND FACILIT AND THE POLICIES AND PROGRAMS. I DON'T DO A LOT . OKAY. YOU REALLY DON'T EVER NEED, THERE'S NOT A LOT OF THINGS TOO REALLY NEED ABOUT YOU GUYS AS A BOARD, GOVERN AS A WHOLE. RIGHT? BUT WHAT I, SO MY RECOMMENDATION IS, IS I DON'T REALLY THINK WE NEED THE STANDING COMMITTEES BECAUSE AGAIN, THEY JUST DON'T MEET THAT OFTEN. AND SO IT'S, BUT KEEP THE AD HOC COMMITTEES. I DISAGREE. AND THE REASON [00:25:01] I DISAGREE IS BECAUSE IT'S LISTED IN HIS CHAIR. THE PRESIDENT OR THE CHAIR AND THE VICE-CHAIR ARE NOT HERE. LET'S LEAVE THEM ON THERE. REASON I DON'T, I'M, WELL, WE DON'T USE THE FACILITIES IN THE FINANCE COMMITTEE. LIKE WE EACH, IN THE PAST, ANYTIME WE'VE HAD TO, UM, OPERATIONS FACILITIES COMING ONLINE, THAT COMMITTEE MET, WE JUST KIND OF DON'T NEED ON THAT. BUT BECAUSE OF THE THING, IF THE, THE CHAIR AND THE VICE CHAIR ARE NOT HERE, THEN THE CHAIRMAN OF THE, UM, POLICY AND PROCEDURE COMMITTEE IS THE ONE THAT, UM, YOU KNOW, TAKES THE PLACE. SO I DON'T SEE HOW IT'S A PROBLEM NOT HAVING A, I JUST THINK THAT IF, WHY WOULD YOU HAVE SOMETHING IN THE BYLAWS IF IT'S NOT GONNA BE USED, IF IT, IF WE'RE GONNA HAVE THAT SPECIFICALLY TO PUT A THIRD PERSON IN THERE, THEN WE WRITE A BYLAW THAT SAYS WHO IS GONNA RUN THE MEETING? UM, IF THE VICE, THE CHAIR AND THE VICE CHAIR CAN'T BE THERE. WELL, HOW DO YOU, HOW DO, HOW, HOW WOULD THAT GO? HOW WOULD, WHAT WOULD THAT LOOK LIKE? I DUNNO. I THOUGHT CITY TRINITY, WE FIGURE IT OUT, BUT IT DOESN'T, I MEAN, WHY HAVE A CHAIR SPECIFICALLY FOR A COMMITTEE THAT NEVER MEETS SPECIFICALLY TO FILL A ROLE IF TWO PEOPLE CAN'T DO THAT, THE POLICIES AND PROGRAM COMMITTEE HAVE MET, YOU KNOW, SOMETIMES PUBLIC SAFETY HAS ASKED US TO MEET, BUT WE HAVE MET MORE ACTIVELY, UM, PRIOR TO THEIR INSTALLATION HERE. AND UM, BUT I DON'T KNOW ABOUT THE URBAN FORESTRY COMMITTEE. SO HERE'S MY, AGAIN, IF WE ALL WANNA KEEP THEM, WE CAN KEEP, BUT IF SOMETHING COMES UP, THEN THAT'S WHAT AN AD HOC COMMITTEE COULD BE FOR. SO FOR INSTANCE, LET'S SAY, UM, YOU WANTED TO FORM AN AD HOC COMMITTEE TO REVIEW SAFETY PROCEDURES, OR LET'S SAY THERE WAS A FACILITY THAT YOU ALL WANTED TO DO, YOU COULD FORM AN AD HOC COMMITTEE FOR THAT SOMETHING AS NEEDED COMMITTEE AS OPPOSED TO A STANDING C COMMITTEE THAT YOU NOW HAVE TO APPOINT PEOPLE TO EACH YEAR. AND AGAIN, IT KIND OF GOES BACK TO, AND, AND A LOT OF IT, YOU KNOW, I THINK COMES FROM, YOU KNOW WHAT GARY WAS REALLY WANTING TO GET PEOPLE INVOLVED. AND I AGREE WITH HIM. AND I THINK WHAT CAN BE FRUSTRATING AS A VOLUNTEER BOARD MEMBER IS THAT YOU COME INTO A BOARD AND THEN YOU'RE PUT ON THESE COMEDIC COMMITTEES, BUT THE COMMITTEES NEVER MEET AND YOU DON'T DO ANYTHING. SO IT KIND OF CAN BE LIKE, AM I, WHAT AM I DOING AS A VOLUNTEER? ARE WE SITTING, ARE WE DOING ANYTHING? AGAIN, THIS IS FOR YOU GUYS. I'M JUST MAKING RECOMMENDATIONS HERE BASED ON, YOU KNOW, WHAT I'VE SEEN SINCE MY TIME IS HERE BECAUSE WE, THE COMMITTEES HAVEN'T MET THAT OFTEN. AND USUALLY IT'S A RUBBER STAMP WHEN THE COMMITTEE MEET AND THEN THEY GO AND THEY GIVE THE BOARD THE EXACT SAME PRESENTATION THAT THE COMMITTEE AND THEY VOTE ON IT. WHERE THAT COULD ALL BE DONE AS A GROUP AS A WHOLE. AND THEN IF THERE IS SOMETHING LIKE THIS, LIKE THIS IS THE, THE POLICY AND PROGRAM COMMITTEE THAT HAS REAL WORK TO DO IN TERMS OF THIS, BUT THIS COULD HAVE EASILY BEEN AN AD HOC COMMITTEE THAT THE CHAIR SHOULD HAVE FORMED TO REVIEW THE BYLAWS BECAUSE WE DON'T REVIEW THE BYLAWS AGAIN, YOU KNOW, PROBABLY FOR ANOTHER THREE TO FIVE YEARS. SO YOU'RE GONNA HAVE TO GO BACK AND REVIEW 2.50 THAT WOULD ALL, YEAH, ALL OF THAT WOULD CHANGE, BUT I WASN'T GONNA START CHANGING THAT NOW IF THERE WAS STRONG FEELINGS THAT YOU GUYS REALLY WANNA KEEP THOSE, THOSE, UM, COMMITTEES AND IF THAT'S SOMETHING Y'ALL WANNA THINK ABOUT, YOU DON'T HAVE TO GIMME AN ANSWER TODAY IF YOU WANNA THINK ABOUT IT AND YOU CAN AGAIN, IF WE HAVE TO OR IF YOU GUYS CAN JUST EMAIL ME. THERE'S, THERE'S DIFFERENT WAYS WE CAN DO IT, BUT I JUST WANTED KIND OF WHERE MY THOUGHT PROCESS WAS COMING FROM AND THEN GET YOUR ALL FEEDBACK. WELL THINK FROM THE READING, LIKE WHAT EACH OF THOSE AMENITIES DO. MM-HMM. I LIKE ALLY FINANCE, BALLPARK, AND HONESTLY THE OTHER STUFF I SEE THAT THOSE ARE PRESENTED AND OF US AT THE BOARD AND FROM YEAH, FROM MY I CAN YEAH. FOR ASK ANYWAYS TO LIKE THE WHOLE BODY, RIGHT? AND THIS, THESE COMMITTEES, HOW I READ WHAT THESE COMMITTEE DUTIES ARE IN HERE, I THINK AT ONE POINT THIS, THIS BOARD WAS A LOT MORE, HAD MORE POLICY DRIVEN PIECES TO IT HAS MORE FORMAL RECOMMENDATION PIECES TO IT AS OPPOSED TO A TRULY ADVISORY ADVOCACY BOARD PIECES OF IT. BECAUSE IF I EVEN LOOK AT FACILITIES AND FINANCE, YOU KNOW, IT SAYS RECOMMEND FOR, UM, TO REVIEW AND RECOMMEND FOR BOARD CONSIDER CONSIDERATION [00:30:01] ACQUISITION AND DEVELOPMENT OF ALL CAUSE PLANS, INCLUDING CIC PROJECT PLANS AND BID AWARDS. THERE IS NO TIME THAT THIS BOARD UNDER CURRENT DISCRETION IS GONNA BE MAKING RECOMMENDATIONS ON OUR BID AWARDS. YEAH. BUT WE, I KNOW, I BELIEVE, I BELIEVE THAT YOU DID, BUT THAT'S NOT HOW THEY RUN NOW. AND SO AGAIN, BRINGING THESE UP TO SKI, YOU KNOW, WE'LL, WE'LL INFORM YOU OF C PROJECT THAT WE'RE DOING. WE'LL INFORM YOU OF WHEN THINGS GO THERE, WE'LL INFORM YOU OF THAT IS ALL OPEN RECORDS. YOU CAN SEE IT. BUT I DON'T NEED A FORMAL RECOMMENDATION FROM THIS BOARD ON THIS. YOU KNOW WHAT I MEAN? THAT'S WHAT I'M SAYING. AND IF WE WERE TO BE ASKED BY CITY COUNCIL OR BY A BOND, A FUTURE, WHETHER IT'S THE CURRENT BOND COMMITTEE OR FUTURE BOND COMMITTEE TO BRING FORTH RECOMMENDATIONS FOR NEW, UM, PARK ACQUISITION, NEW PARK PLANS, THINGS LIKE THAT, THEN I WOULD ASK THE CHAIR TO FORM AN AD HOC COMMITTEE FOR THIS PARTICULAR BOND TO COME UP TO WORK WITH STAFF TO MAKE A RECOMMENDATION FOR FUTURE C PROJECTS THAT MAKE SENSE? SO I THINK THE RULE, THE THINGS IN HERE FOR US TO OPERATE AND DO THE THINGS NEED DO, BUT ALSO CLEAN UP SOME THINGS IN HERE THAT YOU DON'T, YOU DON'T DO ANYMORE MYSELF. WELL THEN I THINK THAT SOMETHING NEEDS TO BE ADDED WHEN THE CHAIR AND THE VICE CHAIR AREN'T THERE. THAT WE NEED TO HAVE SOME SORT OF OTHER, OTHER WAY TO BE ABLE SAY, WHO'S GONNA RUN THE MEETING IF THOSE TWO PEOPLE AREN'T GONNA BE THERE? MM-HMM. MAKES SENSE THAT MAYBE IT'S, I DUNNO WHAT YOU CALL, I MEAN IT COULD BE AS THE LONGEST TENURE TENURE SENIOR TENURE. YEAH. THAT'S COULD BE IMMEDIATE. THE IMMEDIATE PAST CHAIR RUNS THE MEETING OF THE CHAIR AND THAT PERSON CAN'T BE THERE. AND IF THAT PERSON, THAT PERSON'S NOT THERE PROBABLY DON'T HAVE THAT. UM, BUT THERE WE CAN FIND A WAY TO PUT THAT WORKING IN THERE. BE THE PAST PRESIDENT A SENIOR PERSON. MM-HMM. MAYBE YOU COULD HAVE A, UM, A CHAIRMAN EMERITUS OR SOMETHING. MM-HMM. . 'CAUSE AGAIN, YOU KNOW, REPORT COMMITTEE GETS REALLY HEARD THE TREE REPORT WITH THESE GUYS ALL HERE ANYWAY. BUT YOU'RE ALSO MEMBER THAT THE PARK BOARD IS ALSO THE TREE BOARD AND THE TREE BOARD IS NOT AING MEMBER OF THE TREE BOARD. BUT THE TREE BOARD IS NOT COMMITTEE, THE TREE BOARD IS THE FULL P BOARD. YOU, YOU, YOU SHOWED THE DUAL ROLES AD DURING THE MEETING WHEN YOU START A MEETING. . YEAH. MM-HMM. . SO, UM, SO ON SECTION FOUR, YEAH. SO IF THAT'S THE DIRECTION YOU GUYS ARE OKAY WITH THAT WELL WOULD HAPPEN IS THOSE WOULD COME OUT, WELL ADD SOME ADDITIONAL LANGUAGE AND THEN WE'D OBVIOUSLY HAVE TO FIX ANY LANGUAGE THROUGHOUT THE REST OF THE BYLAWS THAT REFERENCE OR WE HAVE TO BE CHANGED TO AD HOC. I'D HAVE TO GO THROUGH AND READ IT IN DETAIL. WHAT ABOUT THE ADVISORY COMMITTEE? BECAUSE THAT WORDING KIND OF WEIRD BECAUSE THAT'S KIND OF WHAT WE ARE. 4.5. YEAH. MAYBE IT'S SUPPOSED TO BE PEOPLE THAT ARE NOT ON THE BORDER. YEAH. SO THAT WOULD ARE ARE THEY STAKEHOLDERS? I DON'T THINK THAT WOULD HOLD, I MEAN THAT IS SAYING THAT, SO IT'S GONNA BE A COMMITTEE QUALIFIED VOTING COMMITTEE. ANY COMMITTEE CAPACITY APPROVAL OF CITY COUNCIL. I DUNNO THAT T TAKE THAT WHOLE, THAT LOOKS LIKE IT WOULDN'T BE STRAIGHT INTO THE CITY COUNCIL BYLAW RAID. THAT, THAT THE CITY COUNCIL PARK, YOU KNOW HOW YOU DID THE DOCKS WENT AROUND ALL THE RECREATIONS, YOU WANT YOUR OPINION, YOU GO OUT AND DID IT. RIGHT. I DON'T SEE, I DON'T SEE A POINT WHERE THE, THEY WOULD ASK PARK BOARD TO TAKE SOMETHING ON AND THEN FORM A COMMITTEE [00:35:01] AND THEN PUT OTHER PEOPLE ON THAT COMMITTEE. YOU'LL TAKE Y'ALL DO A, A BOND TASK FORCE. BUT I MAY SAY WANT THE PARK FORCE TO WORK WITH BOND COMMITTEE TO COME UP WITH A RECOMMENDATION FOR ESSENTIAL PROJECTS FOR A FUTURE BOND IS HOW THAT WOULD WORK. THEY'RE NOT GONNA SAY WE WANT YOU TO FORM A COMMITTEE AND THEN, OH, BY THE WAY, PEOPLE PUT ON YOUR COMMITTEE THERE. ANY OTHER QUESTIONS ON THAT? ANY OTHER DISCUSSION Y'ALL WANNA HAVE? I'M GONNA GO ON QUO QUORUM. QUORUMS NOT GONNA CHANGE QUORUMS. I, I I WANT TO CONSIDER TALKING ABOUT, UM, FIVE MEMBERS IN GOOD MEANING THE, IF WE HAVE SOME SORT OF THAT THEY'RE THERE, RIGHT? 'CAUSE IF THEY'RE NOT THERE AND IF THEY'RE IN A FOREIGN COUNTRY, THEY'RE NOT GONNA BE THERE. AND SO THEY SHOULDN'T BE COUNTED INTO THE PERCENTAGE TO MAKE, MAYBE I'M NOT STATE WHAT? CORN? YEAH, CORN. CORN. OH, OKAY. THERE'S NOTHING WE CAN DO TO CHANGE THAT LANGUAGE. BUT WHAT WE CAN DO AND IS, WE'LL, WE'LL WORK ON SOME LANGUAGE IS WHAT IT WOULD SAY IF WE, SOMEBODY GONNA GONNA MISS, AND I, I THINK IT'S CITY COUNCIL HAS SOME, I THINK THERE'S SOME VERBIAGE ON CITY COUNCIL, UM, POLICIES AND PROCEDURES WHERE YOU MISS SO MANY CITY COUNCIL MEETINGS YOU CAN BE REMOVED. SO I'LL JUST TALK TO SECRETARY. WE'LL PROBABLY FOLLOW THAT SAME, YOU KNOW, UH, TRACK, UM, I JUST DUNNO WHAT THAT IS OFFHAND, BUT WE CAN ADD THAT IN THERE. IT SOUNDS, YOU KNOW, THREE CONSECUTIVE MISSING, THREE CONSECUTIVE MEETINGS OR SIX IN YEAR THAT HALF A YEAR OR IN A, UH, REASONABLE EXCUSE OR, YEAH. YEAH, BECAUSE PEOPLE IN THOSE TRIPS, PEOPLE IN THOSE SEATS. AND SO, YOU KNOW, IF SOMEBODY'S NOT, DOESN'T HAVE THE BANDWIDTH TO DO IT BECAUSE WE'RE ALL BUSY, TOTALLY GET IT. YOU KNOW, OR STUFF HAPPENS AND YOU'VE GOTTA GO AND TAKE CARE OF YOUR PARENTS, YOU KNOW, WE TOTALLY GET IT. BUT IF THAT HAPPENS, WE NEED TO HAVE A WAY WITH THEM THEN BE ABLE TO REQUEST. I HAD A COUNCILMAN, I SAID, YOU KNOW, YOU HAVEN'T HAD ANYBODY HERE FOR A WHILE. NO, I, WELL NOBODY KNOW. SO I TOOK A PICTURE OF THEIR NAME. I I UP . OH, THEY DIDN'T KNOW THERE WASN'T SOMEBODY THERE DIDN'T KNOW. OH. SO THE MEETING MENTION, UM, THAT THE CHAIR OR A BOARD MEMBER OR STAFF CAN TALK TO THAT COUNCIL PERSON WHAT ISSUE. SO WE'LL DO A BETTER ABOUT OF THAT IF WE DO HAVING THAT GUIDELINE, WOULDN'T IT? YEP. ESPECIALLY FROM BOARD MEMBERS, YOU BY AND READ THEM AND KNOW WHAT THEIR EXPECTATIONS ARE. SO EVERYTHING WITHIN REASON, I MEAN IF SOMEONE HAD A HORRIBLE EMERGENCY THEIR THIRD MONTH IN A ROW, YOU HAVE TO OVER WITH THAT HAVE A REASONABLE REASON WHY. SO WE ALSO CLEAN UP, UM, ON SOME OF THESE HAVE LIKE THESE THE DISPAR UNDERLINE, SO MAKE SURE THAT THERE'S STANDARD. SO MAYBE PUT A UM, YOU KNOW, OFFICERS, YOU KNOW, LIKE MAYBE PUT ELECTIONS AS 2.1 OR UM, YOU KNOW, SECRETARY OFFICE. SEE THAT ELECTION CHAIR UNDER 2.1 AND SECRETARY UNDER 2.2 WHERE IT'S UNDERLYING SYSTEM GOING BACK TO REGULAR NEEDS UNDERLYING BUT ALL MEETINGS AND 3.1 IS NOT. WE HAVE SOME SORT OF STANDARDIZATION THAT THE PRESENTATION YES. MAKE SURE PULLING UP. YEAH. NOT THE ROBOT. WHERE ARE THEY? HAVE THE CARD. . I THINK THAT COULD BE THE, THE FIRST PERSON IN LINE. WE'LL GO TO AI IF WE CAN'T GET PEOPLE HERE. ALRIGHT, SO THEN THAT TAKES US TO ORDER OF BUSINESS. UM, SO WE DID, I'M GONNA CHANGE 6.2 TO MATCH WHAT OUR AGENDA IS. SO INSTEAD OF ROLL CALL, YOU KNOW, DO ROLL CALL. WE START WITH APPROVAL MINUTES, UM, PUBLIC COMMENT, ITEMS FOR CONSIDERATION, COMMUNICATION AND ENCLOSURE, FUTURE [00:40:01] AGENDA ITEMS, ADJOURNMENT. SO THAT WILL JUST KIND OF CHANGE TO WHAT OUR PUBLIC COMMENT HASN'T BEEN ON, ON THE UM, HERE. SO IF THAT SOUNDS REALLY APPROPRIATE, I HAVE A QUESTION ABOUT THAT LAST MEETING WHERE THAT LADY WAS ON MM-HMM. RE CROSSING, I THINK THAT BEEN SPOKE. MM-HMM. . IS THAT TYPICAL WHEN A RESIDENT COMES I ONLY GET MINUTES OR IS THAT A JOKE? OKAY. NO, NO. YEAH. IF YOU COME, NO, IF YOU COME AND SPEAK DURING THAT COMMENT PERIOD, YOU GET OKAY NOW SOMEBODY IN YOUR AREA THEY CAN CALL YOU AND TALK TO ALL DAY LONG. OKAY. RIGHT. WORK. YEAH. OKAY. WELL FOR THAT AND THEN IF THE BOARD OR WHOEVER WANTS TO ASK THAT PERSON QUESTIONS, I, I WOULDN'T LET US ASK ANY QUESTIONS. NEXT AGENDA. YEAH. YOU AGENDAS AND ALL THE ROBERT RULES AND EVERYTHING IS TO KEEP THE QUORUM IN AN OFFICIAL MEETING, RIGHT? AND MEETING FROM GOING ON AND ON AND ON AND ON AND ON AT THE FOUNDATION TO THE NEXT MEETING TO TALK ABOUT THE, WELL ON THE OTHER HALF OF YOUR PAPER. OCTOBER, LET'S, LET'S DO IT IN OCTOBER BECAUSE THEN WE'LL BRING IT UP BECAUSE TECHNICALLY BY OUR BYLAWS YOU HAVE TO NOT AND YOU CAN GET THEM HERE. BUT AGAIN, IT'S ALSO NOT PART OF OUR MINUTES. THIS IS AN OFFICIAL MEETING, SO IT'S NOT PART OF THIS, BUT LET'S BRING IT UP NEXT, THE NEXT PART FOR MEETING AND WE'LL AT, I DIDN'T ASK YOU MEETING WITH JERRY BEFORE THE MEETING, UH, THAT TIME LASTS OR IF WE ALREADY MET LAST WEEK OR CAN'T REMEMBER. WE EARLY BEFORE THE MEETING. I DON'T EVEN, WE DIDN'T WORK OUT. IT DIDN'T WORK OUT THIS MONTH. I WAS JUST TOO BUSY. UM, BUT TO GET BACK TO YOUR POINT, THE THREE MINUTES IS AGAIN TO KEEP THINGS ORDERLY. UM, AND SINCE WHAT THEY'RE TALKING ABOUT IS NOT ONLY THE AGENDA TYPICALLY THEN UM, YOU'RE NOT ABLE TO HAVE THAT DIALOGUE. SHE SAID A LOT IN THREE MINUTES. SHE DID. IS THERE, IT'S NOT IN HERE THOUGH. WHAT THAT THE THREE MINUTES THAT DOESN'T NEED TO BE IN HERE. THE BYLAWS. OKAY. MM-HMM. UH, DEADLINE OF THAT, THAT HASN'T CHANGED. A 6.3, THE AGENDA DEADLINE. UM, THE ONE THING THAT WE DID NEEDS TO CHANGE BECAUSE BY THAT DATE IT'S GONNA BE AT THE ATTORNEY'S OFFICE GETTING READY TO, SO THREE MINUTES THIS COMES DOWN FROM COUNCIL FOR ANY SORT OF COMMITTEE MEETING IS WHAT I'M UNDERSTANDING YOU MR. WOOD. RIGHT? THAT'S WHY EVERYTHING NEED TO BE IN OUR BYLAWS. YES. YOU'RE TAKING OUT THE LAST PART WHICH ADDRESS COURT WITHOUT HAVING YEAH. YEAH. SO PRETTY MUCH THAT LAST PART OF 6.3, UM, AGENDA DEADLINES, UM, YOU'RE NOT ALLOWED TO DO THAT ANYMORE BECAUSE OF OPEN MEETINGS. THAT'S WHAT THE THREE MINUTES COMES IN FOOT PHONE IN THE BACK. THAT JUST CAN, CAN YOU, CAN YOU SAY ANY PERSON INCLUDING BOARD MEMBERS DESIGNED TO PRESENT AS SUBJECT SHALL ADVISE THE PARK RECREATION DIRECTOR. HOW ABOUT OR SO WE USUALLY DO THAT ANY AGENDA ITEMS, BUT SOMETIMES THINGS ARE TURNING UP AS THAT NEEDS TO BE ADDRESSED. SO NEED THE LAST AGENDA AFTER OUR PRE MEETING. WHICH ONE? WHAT YOUR NEEDED TO BE ON. YOU CAN CHANGE THE ORDER YOU CANNOT ADD, RIGHT? YEAH. YOU CAN CHANGE THE ORDER AND THAT ONE OF THE THINGS WE CHANGED IN HERE, BUT YOU CAN'T ADD, IT'S ESSENTIALLY WHAT THAT LAST PART WAS SAYING IT ON CITY OFFICIAL AGENDA. IF IT'S PRINTED, IT CANNOT BE ADDED TO THE AGENDA AFTER THAT POSTED. AND WE HAVE STRICT GUIDELINES OF WHEN SECRETARY'S OFFICE AND WHEN IT'S APPROVED. SO DOES IT NEED TO BE IN HERE AT ALL? AGENDA DEADLINE, YES. THAT NEEDS TO BE IN THERE AND WE'LL CLEAN THAT LANGUAGE UP TO MAKE SURE BE CONSISTENT, CONSISTENT WITH WHAT OUR CURRENT DEADLINE ARE. THIS DOESN'T WORK THOUGH, RIGHT? OKAY. SO WE'LL THOSE DEADLINE BE CONSISTENT WITH CITY DEADLINE. YES. WE FOLLOW ONCE AND WHEN WE GET UPDATED, YOU ALL WHAT THOSE GUIDELINES ARE SO ON, YOU'LL KNOW WHEN YOU NEED [00:45:01] TO US KNOW. UH, IT CHANGE THE ORDER OF BUSINESS THAT TO THAT WHERE IT SAYS SHE CHANGE THE ORDER OF BUSINESS, THE MAJORITY VOTE OF THE NUMBERS OF THE BOARD SHALL BE REQUIRED. THAT GONNA CHANGE THAT TO THE CHAIR HAS THE AUTHORITY TO CHANGE THE ORDER OF BUSINESS. THE CHAIR, IF THE CHAIR WANTS TO MOVE AROUND DIFFERENT ITEMS, WE SHOULD BE ABLE TO DO THAT WITHOUT HAVING TO GET A, A VOTE FROM THE HAVE NOT BEEN FOLLOWING THAT. SO IT HAS ALWAYS, WELL WE, WE, WE HAVEN'T BEEN FOLLOWING THAT ONE. WELL, AND IT'S, IT'S NICE BECAUSE SOMEBODY'S COME IN THERE AND WE DON'T WANNA FORCE THEM TO SIT TO THE ENTIRE MEETING BEFORE THEY GET A CHANCE TO SAY THE PIECE 6.6 PRESENTATION THAT CAN KIND OF COME OUT THE SAME THING. UM, THAT'S PRETTY MUCH SAYING THAT IF SOMETHING CAME UP AFTER THE AGENDA WAS POSTED AND YOU WANTED A PRESENTATION ON IT TO GIVE YOU A PRESENTATION, BUT YOU COULDN'T ACT ON ANYTHING UNTIL THE NEXT MEETING. IS THAT WHAT, THAT'S ESSENTIALLY WHAT 6.6 SAYS, BUT THAT'S NO LONGER LABELED, SO WE'RE JUST GONNA TAKE IT OUT. FOLLOW WE'RE AND THEN THERE'S NO CHANGES AFTER THAT. UM, THE REST OF IT'S ROBERT RULES ORDER VOTING, UM, GENERAL RULES, UM, A HUNDRED GENERAL RULES THAT MAYBE WE'LL ADD SOME OF THAT LANGUAGE IF WE'LL, WE'LL THAT WE'LL NO TELEPHONE SHALL BE SOLICITED FOR ANY OFFICIAL ACTION TO BE CONSIDERED BY THE FLOOR. I'M SURE THERE WERE AT SOME POINT. IT DOES THAT, DOES THAT MEAN LIKE, HEY, WE CALLED OVER TO RICHARDSON AND ASKED THEM ABOUT THIS AND THAT AND THEN WE ASKED SEVEN OTHER CITIES? NO, I MEAN WE DIDN'T CALL COSTUME IN MEXICO AND SAY, HOW ARE YOU GONNA VOTE ON THIS ITEM? KENYA. KENYA THERE. NANCY'S NOT THERE. NANCY'S NOT THERE. YOU CAN'T CALL AND CAN HAVE HER VOTE ON AN ITEM. RIGHT? YOU MUST BE ESSENTIALLY PRESENT TO A VOTE NO, NO PROXIES. YEAH. OR CALL HER AND SAY, HEY I YOU ON THIS. OKAY, WHAT ABOUT, SO RULES IS OKAY, VOTE THE MEMBERS OF THE BOARD PRESIDENT. MM-HMM, . PERFECT. OKAY. SO THOSE ARE THE BIG CHANGES. SO IT'S NOT A LOT, BUT THERE IS A LITTLE, SOME SUBSTATIVE STUFF IN THERE. UM, A LOT OF IT'S KIND OF JUST OPERATING PROCEDURES, BUT THAT'S REALLY WHAT I WANTED TO GO OVER WITH Y'ALL. UM, BUT AGAIN, GO FEEL FREE TO TAKE THESE HOME, READ THEM AND IF YOU HAVE ANY OTHER COMMENTS BEYOND STUFF AND MAKING SURE EVERYTHING MATCHES AND ALL THAT KIND OF SURE. THAT IF THERE'S, HEY, I REALLY LIKE TO SEE THIS AND LIKE THIS CHANGED OR QUESTION ABOUT THAT, THEN EMAIL AND, AND WHAT WE'LL DO IS EMAIL US THE QUESTION AND THEN WE'LL RESPOND TO ALL OF YOU WITH THE SENSE MM-HMM. NOW MY NOTES EVERY YEAR REAPPOINTED TO THE BOARD HAVE TO DO EVERY, EVERY OTHER YEAR. YOU NEED TO, YOU NEED TO, UM, ADJOURN MIS I'M FOR A YEAR. I HAVE TO THAT EVERY TIME YOU GET OKAY. FOR A WHILE WITH THE CITY AND DOING THAT, YES, WE'RE ADJOURNED AT. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.