This request is for annual support and hosting fees for the GP&L Energy Trading Risk Management Software System and Test/TQA environment.  The service agreement will renew annually as long as GP&L continues to use the software.

Brandon & Clark, Inc., was awarded the original Purchase Order - BL 08104 in the amount of $95,000.  This Change Order will increase the Purchase Order to $118,750.

This request is to approve a Change Order to provide additional Litter Pickup and Maintenance to our current contract.  The current contract covers weekly mowing, edging, line trimming, litter control, bed de-weeding, and other miscellaneous landscape/turf maintenance for Forest Lane and entry medians/smartscape medians.  This Change Order will add 134 acres of daily (M-F) litter/debris control along I.H. 30/I.H. 635 and other major entryways into Garland and will add 60 acres of mowing along I.H. 30 entry/rights-of-way.  This contract increase will save close to two (2) FTE hours a year.  The proposed Change Order increases the existing contract amount of $78,780 by 246% for a new total of $272,074.  The additional scope of services was initially bid out publicly, and the City received no responses.  Subsequently, the Purchasing Department was able to add the additional litter pickup and mowing services to an existing contract that provided similar services.

Irby Construction Company was awarded the original Purchase Order - BL 07641 in the amount of $750,000 at the May 21, 2019, City Council meeting.

This request is to approve a Change Order for the 2019 Alley Replacement Project.  The original project included the removal/replacement of ten (10) alleys located in the northern portion of the city.  This Change Order is to complete additional concrete street/sidewalk repairs that include removing/replacing additional street/sidewalk pavement adjacent to the alley improvements.  The new alley pavement would have been tied into existing street pavement that was in very poor condition, which necessitated replacement of that street pavement at the time of the alley improvements.

Tri-Con Services, Inc., was awarded the original PO 29338 in the amount of  $1,335,000 at the September 17, 2019, City Council Meeting.

1. The applicant is requesting to install a monument sign on the north side of an existing driveway along Lavon Drive. The applicant contends the required five (5) foot setback causes a hardship due to the visibility of the sign from the six-lane roadway, as well as logistical issues with the newly installed landscape island. A setback reduction to six (6) inches would allow the proposed monument sign while not creating an encroachment into the driveway nor obstructing the fire lanes.  Additionally, all requirements for sight visibility lines associated with traffic visibility standards are satisfied. All other provisions for a monument sign are met.
    
2. Section 4.78(K)(1) of the Garland Development Code (GDC) states the maximum permitted height for the monument sign is seven (7) feet, including the monument base. The proposed height is seven (7) feet.
    
3.  Section 4.78(K)(2) of the Garland Development Code (GDC) states the maximum surface area of a monument sign is fifty (50) square feet. The applicant is proposing twenty-seven (27) square feet. Therefore, aside from the requested setback variance, the proposed sign meets GDC standards.
    
4. As mentioned earlier in this report, a three-quarters (3/4) vote of the City Council members present and voting is required to overrule a sign variance denial by the Plan Commission.

1. Recycling Salvage Yards are not permitted in the Heavy Commercial (HC) District; therefore, the applicant requests a Change in Zoning to the Industrial (IN) District which allows Recycling Salvage Yards by Specific Use Provision (SUP) only. Due to the GDC adoption in 2015, the use is now classified as a Recycling Salvage Yard which includes outdoor storage and requires a Specific Use Provision (SUP) in the Industrial (IN) District only. 
   
   The Industrial (IN) District is intended to provide locations for a wide range of industrial uses that may or may not be compatible with some nonresidential uses. Such uses include manufacturing, processing, assembling, research and development, and warehousing and distribution. The Industrial District also accommodates support services for industrial development such as office, commercial, personal and professional services, and limited retail activities, commercial and service-related establishments, such as building material and wholesale product sales, contractors' shops, automotive repair services, upholstery shops, and other similar commercial uses.
    
2. Recycling Salvage Yard Special Standards:
   1. The recycling salvage yard must be attended during all hours of business or collection.
   2. Processing of materials may include weighing, sorting, flattening, crushing, shredding, bundling, and palletizing materials for shipment by hand or by machine, and may also include smelting, melting, refining, or other conversion back to a “raw material” state.
   3. All processing operations (such as, crushing, bundling, or palletizing) must occur within a building or within an outside storage yard.
   4. Outside storage of materials are permitted, where located behind the main building, where and where screened from all public streets and from neighboring properties with a fully opaque, minimum eight-foot tall masonry screening wall, as applicable (unless another form of screening is approved with the initial development application). Although on-site operations and stacks of materials may be visible from the street, the site has a gate located between the operations / storage area and the street. The site is improved with an eight (8) foot high chain-link fence with screening mesh along its property lines.
   5. Recycling salvage yards must have an on-site vehicle circulation plan. The plan must be designed and operated so that all truck and other vehicle traffic associated with the recycling salvage yard is accommodated on-site and does not interfere with the traffic lanes on the adjacent street. The site is small and does not appear to have turnarounds for trucks on-site, requiring traffic lane interference on Shepherd Drive.
       
3. Outside Storage is a use associated with the Recycling Salvage Yard and is permitted in the Industrial (IN) District, in accordance with the following Special Standard:
   1. Outside storage is not to be located between the front of the building and the street, nor on top of any structure, nor stacked higher than the building or device that screens the stored materials. The applicant indicates the business would comply with the outside storage requirements.
       
4. The applicant proposes a Recycling Savage Yard (unlimited outside storage) use, specializing in scrap metal recycling, in three (3) existing buildings totaling 15,182 square feet. The applicant is not proposing any expansions or exterior remodeling. The establishment would operate Monday through Friday, 8:00 a.m. to 5:00 p.m.
    
5. The previous Specific Use Provision was approved with thirteen (13) parking spaces. The site plan (Exhibit C in the Plan agenda item) shows existing pavement and seventeen (17) parking spaces on the overall site, which brings the site closer to meeting the 18 required parking spaces per the GDC.
    
6. Landscaping currently exists on the site. Neither a building expansion nor a parking lot expansion is proposed with this request; therefore, new landscaping compliance is not triggered by this request.
    
7. Signage is existing and no changes to signs are proposed with this application.
    
8.  The applicant requested a time period of thirty (30) years but concurs with the Plan Commission’s recommendation of ten (10) years. 

1. Recycling Salvage Yards are not permitted in the Heavy Commercial (HC) District; therefore, the applicant requests a Change in Zoning to the Industrial (IN) District which allows Recycling Salvage Yards by Specific Use Provision (SUP) only. Due to the GDC adoption in 2015, the use is now classified as a Recycling Salvage Yard which includes outdoor storage and requires a Specific Use Provision (SUP) in the Industrial (IN) District only. 
   
   The Industrial (IN) District is intended to provide locations for a wide range of industrial uses that may or may not be compatible with some nonresidential uses. Such uses include manufacturing, processing, assembling, research and development, and warehousing and distribution. The Industrial District also accommodates support services for industrial development such as office, commercial, personal and professional services, and limited retail activities, commercial and service-related establishments, such as building material and wholesale product sales, contractors' shops, automotive repair services, upholstery shops, and other similar commercial uses.
    
2. Recycling Salvage Yard Special Standards:

1. The recycling salvage yard must be attended during all hours of business or collection.
2. Processing of materials may include weighing, sorting, flattening, crushing, shredding, bundling, and palletizing materials for shipment by hand or by machine, and may also include smelting, melting, refining, or other conversion back to a “raw material” state.
3. All processing operations (such as, crushing, bundling, or palletizing) must occur within a building or within an outside storage yard.
4. Outside storage of materials are permitted, where located behind the main building, where and where screened from all public streets and from neighboring properties with a fully opaque, minimum eight-foot tall masonry screening wall, as applicable (unless another form of screening is approved with the initial development application). Although on-site operations and stacks of materials may be visible from the street, the site has a gate located between the operations / storage area and the street. The site is improved with an eight (8) foot high chain-link fence with screening mesh along its property lines.
5. Recycling salvage yards must have an on-site vehicle circulation plan. The plan must be designed and operated so that all truck and other vehicle traffic associated with the recycling salvage yard is accommodated on-site and does not interfere with the traffic lanes on the adjacent street. The site is small and does not appear to have turnarounds for trucks on-site, requiring traffic lane interference on Shepherd Drive.

3. Outside Storage is a use associated with the Recycling Salvage Yard and is permitted in the Industrial (IN) District, in accordance with the following Special Standard:

1. Outside storage is not to be located between the front of the building and the street, nor on top of any structure, nor stacked higher than the building or device that screens the stored materials. The applicant indicates the business would comply with the outside storage requirements.

4. The applicant proposes a Recycling Savage Yard (unlimited outside storage) use, specializing in scrap metal recycling, in three (3) existing buildings totaling 15,182 square feet. The applicant is not proposing any expansions or exterior remodeling. The establishment would operate Monday through Friday, 8:00 a.m. to 5:00 p.m.
    
5. The previous Specific Use Provision was approved with thirteen (13) parking spaces. The site plan (Exhibit C in the Plan agenda item) shows existing pavement and seventeen (17) parking spaces on the overall site, which brings the site closer to meeting the 18 required parking spaces per the GDC.
    
6. Landscaping currently exists on the site. Neither a building expansion nor a parking lot expansion is proposed with this request; therefore, new landscaping compliance is not triggered by this request.
    
7. Signage is existing and no changes to signs are proposed with this application.
    
8.  The applicant requested a time period of thirty (30) years but concurs with the Plan Commission’s recommendation of ten (10) years.

1. Recycling Salvage Yards are not permitted in the Heavy Commercial (HC) District; therefore, the applicant requests a Change in Zoning to the Industrial (IN) District which allows Recycling Salvage Yards by Specific Use Provision (SUP) only. Due to the GDC adoption in 2015, the use is now classified as a Recycling Salvage Yard which includes outdoor storage and requires a Specific Use Provision (SUP) in the Industrial (IN) District only. 
   
   The Industrial (IN) District is intended to provide locations for a wide range of industrial uses that may or may not be compatible with some nonresidential uses. Such uses include manufacturing, processing, assembling, research and development, and warehousing and distribution. The Industrial District also accommodates support services for industrial development such as office, commercial, personal and professional services, and limited retail activities, commercial and service-related establishments, such as building material and wholesale product sales, contractors' shops, automotive repair services, upholstery shops, and other similar commercial uses.
    
2. Recycling Salvage Yard Special Standards:

1. The recycling salvage yard must be attended during all hours of business or collection.
2. Processing of materials may include weighing, sorting, flattening, crushing, shredding, bundling, and palletizing materials for shipment by hand or by machine, and may also include smelting, melting, refining, or other conversion back to a “raw material” state.
3. All processing operations (such as, crushing, bundling, or palletizing) must occur within a building or within an outside storage yard.
4. Outside storage of materials are permitted, where located behind the main building, where and where screened from all public streets and from neighboring properties with a fully opaque, minimum eight-foot tall masonry screening wall, as applicable (unless another form of screening is approved with the initial development application). Although on-site operations and stacks of materials may be visible from the street, the site has a gate located between the operations / storage area and the street. The site is improved with an eight (8) foot high chain-link fence with screening mesh along its property lines.
5. Recycling salvage yards must have an on-site vehicle circulation plan. The plan must be designed and operated so that all truck and other vehicle traffic associated with the recycling salvage yard is accommodated on-site and does not interfere with the traffic lanes on the adjacent street. The site is small and does not appear to have turnarounds for trucks on-site, requiring traffic lane interference on Shepherd Drive.

3. Outside Storage is a use associated with the Recycling Salvage Yard and is permitted in the Industrial (IN) District, in accordance with the following Special Standard:
   1. Outside storage is not to be located between the front of the building and the street, nor on top of any structure, nor stacked higher than the building or device that screens the stored materials. The applicant indicates the business would comply with the outside storage requirements.
       
4. The applicant proposes a Recycling Savage Yard (unlimited outside storage) use, specializing in scrap metal recycling, in three (3) existing buildings totaling 15,182 square feet. The applicant is not proposing any expansions or exterior remodeling. The establishment would operate Monday through Friday, 8:00 a.m. to 5:00 p.m.
    
5. The previous Specific Use Provision was approved with thirteen (13) parking spaces. The site plan (Exhibit C in the Plan agenda item) shows existing pavement and seventeen (17) parking spaces on the overall site, which brings the site closer to meeting the 18 required parking spaces per the GDC.
    
6. Landscaping currently exists on the site. Neither a building expansion nor a parking lot expansion is proposed with this request; therefore, new landscaping compliance is not triggered by this request.
    
7. Signage is existing and no changes to signs are proposed with this application.
    
8.  The applicant requested a time period of thirty (30) years but concurs with the Plan Commission’s recommendation of ten (10) years.

1. The applicant proposes to add used car sales to the site of an existing approximate 13,000 square-foot trucking business. The sales would include outdoor parking and display of vehicles.
    
2. Forty-five (45) parking spaces are required as per the GDC for the existing and proposed uses. The applicant is providing fifty-four (54) parking spaces; however, five (5) of the spaces are designated for display purposes for Smashin Gas Motors while forty-nine (49) parking spaces are for the trucking company. The additional larger spaces on the site are for heavy loading bays.
    
3. Neither a building expansion nor a parking lot expansion is proposed with this request. Landscaping and screening compliance is not triggered by this request.
    
4. The applicant’s original SUP request was for ten (10) years but the applicant concurs with the Plan Commission’s five (5) year recommendation.

1. The applicant proposes to add used car sales to the site of an existing approximate 13,000 square-foot trucking business. The sales would include outdoor parking and display of vehicles.
    
2. Forty-five (45) parking spaces are required as per the GDC for the existing and proposed uses. The applicant is providing fifty-four (54) parking spaces; however, five (5) of the spaces are designated for display purposes for Smashin Gas Motors while forty-nine (49) parking spaces are for the trucking company. The additional larger spaces on the site are for heavy loading bays.
    
3. Neither a building expansion nor a parking lot expansion is proposed with this request. Landscaping and screening compliance is not triggered by this request.
    
4. The applicant’s original SUP request was for ten (10) years but the applicant concurs with the Plan Commission’s five (5) year recommendation.