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WELCOME TO THE JANUARY 11 2021 WORK SESSION FOR THE GARLAND CITY COUNCIL, AND WE

[00:00:18]

WILL GO AHEAD AND GET STARTED.

OUR AGENDA FIRST ITEM IS ITEM ONE IS PUBLIC COMMENTS ON WORK SESSION ITEMS. COUNCIL I DO HAVE WE DO HAVE SEVERAL FOLKS WHO ARE WHO HAVE JOINED US ONLINE, BUT NONE HAVE REQUESTED TO SPEAK AT THIS TIME THAT I CAN SEE.

WE DO HAVE SOME PEOPLE.

I THINK THEY'RE JUST THEY'RE JUST ON ONLINE WITH US THIS EVENING.

ITEM TWO IS CONSIDER THE CONSENT AGENDA.

[2. Consider the Consent Agenda]

THIS WILL BE FOR OBVIOUSLY FOR TOMORROW NIGHT.

I HAVEN'T HAD ANY MESSAGES OF ANY ITEMS TO BE PULLED AT THIS POINT.

BUT IF ONE COMES UP BEFORE NOW OR BEFORE THEN, AND ITEM THREE, WE'LL MOVE ON TO WRITTEN BRIEFINGS 3A 2020-21 BUDGET AMENDMENT

[3. Written Briefings]

NUMBER ONE.

AND ITEM THREE, THE UPDATE ON CARES ACT FUNDING, AND I BELIEVE, COUNCILMAN WILLIAMS, YOU HAVE SOME QUESTIONS ON THAT ONE, AND WE DO HAVE STAFF AVAILABLE.

THANK YOU SIR.

GO AHEAD.

AM I? YES, SIR, GO AHEAD.

THANK YOU.

THANK YOU, MR. MAYOR.

I WOULD JUST LIKE TO HAVE SOME I LOOKED AT THE REPORT THAT THERE WAS IN OUR PACKET AND I KIND OF CRUNCHED THE NUMBERS AND PARTICULARLY FOR CARE FUNDING FOR RESIDENTIAL RENTAL ASSISTANCE AND SMALL BUSINESS ASSISTANCE.

AND IF MY MATH WAS ANYWHERE CLOSE TO BEING CORRECT, WE WERE ABOUT AT THIRTY SEVEN PERCENT FOR RESIDENTIAL RENTAL ASSISTANCE AND AROUND THIRTY NINE PERCENT FOR RESIDENTIAL.

AND I THINK IT WAS AROUND FORTY SEVEN PERCENT FOR SMALL BUSINESS.

AND THE REASON I CITED THIS BECAUSE OF THE US TREASURY REGULATIONS.

SO CAN YOU SHARE WITH ME JUST BRIEFLY TALK ABOUT SPECIFICALLY WHAT THAT REGULATION IS AND THAT REQUIREMENT, THOSE NUMBERS, YOU KNOW, FRANKLY, JUST ARE NOT THAT GOOD AT ALL.

AND IT REALLY, REALLY CONCERNS ME AND I KNOW THAT COUNCIL HAD SOME PREVIOUS DISCUSSIONS ON THIS, SO I'D LIKE FOR YOU TO, FOR STAFF TO TALK A LITTLE BIT ABOUT SPECIFICALLY WHAT THAT REGULATION IS.

AND THE SECOND PIECE IS WHAT KIND OF WHAT LEVEL OF ASSISTANCE ARE WE PROVIDING TO APPLICANTS DURING THE APPLICATION PROCESS? ARE THEY RAISING QUESTIONS, DO THEY HAVE SOURCE TO GO TO JUST WHAT ARE WE DOING TO HELP THE APPLICANTS NAVIGATE THIS PROCESS THAT I KNOW CAN BE INTIMIDATING? THOSE ARE MY TWO QUESTIONS.

I DON'T KNOW WHO'S GOING TO ADDRESS THAT.

THANK YOU MAYOR.

YES, SIR.

WE HAVE MATT WATSON, I BELIEVE, CUED UP TO ADDRESS THAT.

YES, SIR.

GOOD EVENING TO ANSWER.

I'LL START WITH THE RESIDENTIAL ASSISTANCE PROGRAM.

FIRST, THE RESIDENTIAL ASSISTANCE PROGRAM WAS ADMINISTERED BY OUR CATHOLIC CHARITIES ORGANIZATION.

AND YOU'RE MENTIONING THE TREASURY GUIDELINES.

THE BIGGEST ROADBLOCK THAT WE WERE COMING ACROSS OR CATHOLIC CHARITIES WAS RUNNING ACROSS WITH RENTAL ASSISTANCE PROGRAM, IS THAT YOU HAD TO SHOW OR BE ABLE TO DEMONSTRATE THAT YOUR HARDSHIP WAS DUE TO COVID-19.

SO YOU HAD TO BE ABLE TO PROVIDE BANK STATEMENTS, A LOSS OF JOB OR SOME OTHER FORM OF INCREASED EXPENDITURES TO CATHOLIC CHARITY BASED ON THIS REGULATION IN ORDER TO RECEIVE ASSISTANCE.

AND MAJORITY OF THE DECLINES WERE RELATED TO INDIVIDUALS NOT BEING ABLE TO SHOW THAT THEY HAD ANY SORT OF LOSS IN INCOME OR LOSS OF EMPLOYMENT.

AND THEREFORE, WE UNFORTUNATELY WE HAD TO DECLINE THEM.

AS FAR AS ASSISTANCE WAS PROVIDED.

THERE WAS A CASE OR WORKER THAT WAS ASSIGNED TO EACH INDIVIDUAL APPLICANT.

THEY WOULD FOLLOW UP WITH PHONE CALLS, EMAILS.

THEY WERE BOTH AND THEY WERE BILINGUAL.

AND THEY REALLY TRIED EVERY AVENUE THAT THEY COULD TO TRY TO GET THE COMPLETED DOCUMENTATION.

BUT UNFORTUNATELY, AGAIN, MOST OF THE ISSUES CAME WHEN WE GOT THE COMPLETED APPLICATION WE COULD NOT FUND THEM BECAUSE THEIR HARDSHIP WAS NOT DIRECTLY

[00:05:03]

CORRELATED TO THE COVID-19 PANDEMIC.

WE ALSO PROVIDED AN IN-PERSON CASEWORKER FOR SEVERAL WEEKS, REALLY SEVERAL MONTHS OVER AT THE CENTRAL LIBRARY TO ASSIST THOSE THAT COULD NOT OR WERE TECHNICALLY CHALLENGED, I GUESS YOU COULD SAY, OR HAVING TECHNICAL DIFFICULTIES WITH THE ONLINE APPLICATION AND TO HAVE AN IN-PERSON CASE MANAGER ASSIST THEM THROUGH THE PROCESS.

BUT AGAIN, UNFORTUNATELY, ON THE RENTAL ASSISTANCE SIDE, THE THE THE ISSUE MOSTLY WAS AROUND THEM NOT BEING ABLE TO SHOW A HARDSHIP DIRECTLY CORRELATED TO THE COVID-19.

SO MATT, MAKE SURE I UNDERSTAND WHAT YOU'RE SAYING, SO FOR RENTAL ASSISTANCE AND SMALL BUSINESS NUMBERS ALSO, BUT RENTAL ASSISTANCE, SO YOU'RE SAYING THAT UNLESS THE APPLICANT HAD A PIECE OF PAPER IN THEIR HAND TO PRESENT TO THE SCREENERS AT CATHOLIC CHARITIES, THAT PROVES THAT EITHER THEY LOST A JOB OR THEY GET KICKED OUT OF THEIR HOME OR APARTMENT UNLESS THEY HAD A PIECE OF PAPER DOCUMENT THAT THEIR APPLICATION WOULD GENERALL DISAPPROVED.

IS THAT IS THAT WHAT I'M HEARING? THAT IS CORRECT.

IT WAS EITHER A LOSS OF JOB, A LOSS OF INCOME OR INCREASED EXPENDITURES WERE THE THREE THINGS THAT WE WERE LOOKING FOR BASED ON THE TREASURY GUIDANCE.

AND UNFORTUNATELY, THIS WAS THE TREASURY GUIDANCE THAT WE GOT.

AND UNFORTUNATELY, MANY OF THE APPLICANTS COULD NOT PROVIDE THAT OR HAD THE HARDSHIP PRIOR TO COVID-19.

THE INCOME THRESHOLD THAT WAS DESIGNATED FOR THIS PROGRAM WAS ONE HUNDRED TWENTY PERCENT OF MEDIAN INCOME OR BELOW.

FOR THE MOST PART, MOST OF THE INDIVIDUALS WERE IN THAT CATEGORY, BUT WE JUST COULD NOT GET THE DOCUMENTATION SHOWING THAT THEY HAD EITHER LOSS OF INCOME OR WERE UNEMPLOYED, LOST THEIR JOB, THAT IT WAS DIRECTLY RELATED TO SOME EVENT AFTER COVID-19, WHICH IS MARCH 1ST.

SO, IF A PERSON IF A PERSON WAS EITHER THEMSELVES OR HA CONTRACTED COVID OR SOMEONE IN THAT HOUSEHOLD HAS CONTRACTED IT AND THAT CAUSED THEM AND THEY WERE LIKE TWO MONTHS BEHIND, THREE MONTHS BEHIND IN THEIR RENT.

BUT BECAUSE THEY CONTRACTED COVID OR WERE IN CONTACT WITH SOMEONE AND WE'RE IN THE QUARANTINE AND IN A SITUATION WHERE YOU PROBABLY WOULD NOT HAVE DOCUMENTATION IF THAT EXAMPLE WAS THE CASE, THAT PERSON WOULD NOT HAVE BEEN ELIGIBLE FOR ASSISTANCE, EVEN THOUGH THAT PERSON WAS PHYSICALLY NOT ABLE TO RETURN TO WORK, THEY WERE NOT TERMINATED, BUT THEY WERE IN A SITUATION WHERE THEY COULDN'T WORK.

BUT UNDER THOSE CIRCUMSTANCES, THEIR APPLICATION WOULD BE NULL AND VOID.

IS THAT WHAT.

WELL WHAT WE'D BE LOOKING FOR IN THAT SITUATION IS IF THEY CONTRACTED COVID AND WERE UNFORTUNATE ENOUGH TO HAVE THAT OR WERE QUARANTINED DUE TO A FAMILY MEMBER, WE WOULD WANT TO HAVE SOME SORT OF DOCUMENTATION FROM THEIR EMPLOYER OR FROM THEIR BANK STATEMENTS OR FROM REALLY ANY OTHER DOCUMENTATION THAT THEY COULD PROVIDE US THAT WOULD FIT UNDER THE TREASURY GUIDELINES THAT THEY WERE NOT AT WORK.

AND FOR THE MOST PART, DECLINES WERE BECAUSE THEY EITHER HAD THE HARDSHIP PRIOR TO MARCH 1ST OR THEY COULD NOT PROVIDE THE DOCUMENTATION THAT THEY HAD THE HARDSHIP AFTER MARCH 1ST.

WHICH WAS THE START DATE BASED ON THE TREASURY GUIDELINES OF WHEN WE COULD USE THAT COVID-19 STARTED, SO TO SPEAK.

OK, SO IS THERE IS THERE IS A REPEAT APPLICATION FROM AN INDIVIDUAL, IS THAT PROHIBITED NO, WE HAVE MULTIPLE APPLICATIONS FROM THE SAME INDIVIDUAL INDIVIDUALS.

AND IF THEY COULD PROVE WITH THEIR DOCUMENTATION THAT THEY HAD THE HARDSHIP, WE WOULD FUND THEM.

OK, SO IT SOUNDS LIKE ONE OF THE ISSUES IS HOW DO WE DEFINE HARDSHIP AND HOW ARE THESE FOLKS NOTIFIED THAT THEY WERE DISAPPROVED? THEY WERE NOTIFIED FROM THE CASEWORKER.

VERBALLY OR IN WRITING OR HOW.

I BELIEVE FOR THE MOST PART IT WAS THROUGH EMAIL.

OK.

OK, HOW ABOUT SMALL BUSINESSES, WE'RE LOOKING AROUND FORTY SEVEN PERCENT.

ON SMALL BUSINESSES.

WE HAD TWO SEPARATE ROUNDS OF OUR SMALL BUSINESS PROGRAM.

THE FIRST WAS ADMINISTERED BY OUR CHAMBER.

AND THE GUIDELINES THAT WERE CENTERED AROUND THE FIRST ROUND WERE A SMALL BUSINESS WAS SOMEONE WITH 20 EMPLOYEES OR LESS, AND ONE POINT FIVE MILLION OF ANNUAL GROSS REVENUE.

AND YOU HAD TO SHOW THAT YOU HAD TWENTY FIVE PERCENT LOSS OF REVENUE.

[00:10:06]

AND AGAIN, BASED ON THE STATISTICS I GOT FROM THE CHAMBER, ABOUT SEVENTY FIVE PERCENT OF THE APPLICANTS THAT WERE DECLINED WERE RELATED TO THE FACT THAT THEY COULD NOT SHOW THAT THEY LOST TWENTY FIVE PERCENT OF THEIR REVENUE DURING THE COVID-19 PANDEMIC, WHICH AGAIN IS THE MARCH 1ST START DATE.

SO UNFORTUNATELY, WE WOULD HAVE TO DECLINE THEM BASED ON OUR TREASURY GUIDANCE.

THE SECOND ROUND WAS ADMINISTERED BY THE CATHOLIC CHARITIES, WE INCREASED THE NUMBER OF EMPLOYEES TO 50 EMPLOYEES OR LESS AND SEVEN POINT FIVE MILLION OF GROSS REVENUE.

BUT AGAIN, THE TWENTY FIVE PERCENT OR LESS OF THE OF THE REVENUE DROP WAS WAS ONE OF THE ITEMS THAT MOST OF THE INDIVIDUALS WERE DECLINED FOR.

I WILL SAY THAT CATHOLIC CHARITIES, IN MY OPINION, DID AN OUTSTANDING JOB OF REACHING OUT TO THE INDIVIDUALS AND TRYING THEIR BEST TO GET ANY SORT OF DOCUMENTATION THAT THEY POSSIBLY COULD TO ALLOW THEM TO TO APPROVE THOSE APPLICATIONS.

UNFORTUNATELY, WITH ALL FEDERAL GRANTS, WE HAVE TO FOLLOW THE GUIDELINES THAT ARE THAT ARE GIVEN TO US.

MY LAST QUESTION FOR YOU IN THIS IN THE TREASURY'S GUIDANCE IS THEIR TARGET THRESHOLD AS A CITY THAT WE NEED TO REACH TO AVOID RETURNING THOSE FUNDS.

IS THERE A TARGET? IS IT 60 PERCENT, 30 PERCENT? IS THERE A THRESHOLD OR ANYTHING THAT TREASURY HAS ESTABLISHED? WHAT WHAT THE CITY HAS DONE, AS MANY OF YOU ALL ARE AWARE, AND AS WAS WRITTEN IN THE AGENDA, THAT LATE IN DECEMBER THEY ACTUALLY CHANGED THIS THIS GUIDELINE.

BUT WE WERE OPERATING WITH THE ASSUMPTION, BASED ON OUR AGREEMENT WITH THE COUNTY, WHO WE RECEIVED THESE FUNDS THROUGH THAT BY NOVEMBER 30TH, WE HAD TO HAVE ALL EXPENDITURES SPENT.

AND WHAT WE HAD HAD TO DO WAS REALLOCATE OUR BUDGET TOWARDS PUBLIC SAFETY PERSONNEL IN ORDER TO ENSURE THAT WE WOULD NOT HAVE TO RETURN THE FUNDS BACK TO THE TREASURY DEPARTMENT.

AGAIN, THE LATEST ROUND OF THE STIMULUS PACKAGES HAS BUMPED THAT BACK TO DECEMBER OF 2021.

HOWEVER, WE WERE AGAIN THAT THAT HAPPENED ON DECEMBER 26TH.

WE WERE ALREADY OPERATING ON TRYING TO GET ALL OF OUR FUNDS ALLOCATED BY NOVEMBER 30TH, WHICH WE DID.

SO THE ENTIRE THIRTEEN POINT TWO MILLION DOLLARS THAT THE CITY RECEIVED HAS BEEN ALLOCATED TOWARDS ELIGIBLE EXPENDITURES.

OK, AND THIS IS REALLY IS MY LAST QUESTION, IS THERE IS THERE ANY IS THERE ANY TREASURY OVERSIGHT REPORTING REQUIREMENTS? ANYBODY FROM TREASURY LOOKS OVER OUR APPLICATION VERSUS OUR APPROVAL RATING KIND OF THING.

IS THERE ANY ANY OVERSIGHT AT ALL? THE ISSUE OF THE REGULATION ITSELF OR WE JUST ARE WE PRETTY MUCH ON OUR OWN? AND IF WE DON'T DO IT WE'RE OUT.

WELL, THEY DID PUT OUT THEIR GUIDANCE AND THEY DID PUT OUT SOME FREQUENTLY ASKED QUESTIONS, AND THAT IS PRETTY MUCH THE EXTENT OF WHAT THE TREASURY GAVE US.

AND AS I MENTIONED IN THE AGENDA PACKAGE MANY TIMES, AND IT'S NO FAULT OF THEIR OWN AND THEY WERE JUST TRYING TO GET THE FUNDS OUT TO US AND THEY WERE KIND OF GOING, YOU KNOW, GOING ALONG JUST LIKE WE WERE.

BUT WHAT WE FOUND WAS THAT MANY TIMES, AS THEY WERE PUTTING OUT FREQUENTLY ASKED QUESTIONS, THEY WOULD CONTRADICT THEMSELVES OR CHANGE ON US.

SO UNFORTUNATELY, THOSE WERE THE TWO THINGS THAT WE HAD TO GO ON.

THE AUDIT PROCESS WILL BE A RANGE FROM A PERIOD OF FIVE YEARS.

SO WE WILL CONTINUE TO HOLD ON TO THESE DOCUMENTATIONS, ANTICIPATION THAT AN AUDIT WILL SOON OCCUR RELATED TO THESE FUNDS.

OK, THANKS.

THANK YOU, MATT.

BUT I'VE SAID MY ESTIMATES ARE THOSE NUMBERS AND THAT REQUIREMENT AND HOW TREASURY YOU HIT ON THAT IN YOUR CLOSING.

MATT, THE CONFUSION.

AND IF THE REGULATIONS DON'T MEET THE NEEDS OF THE PEOPLE THAT IT'S INTENDED TO SERVE, YOU KNOW, BEING A BEING A 30 PLUS YEAR VETERAN OF THE FEDERAL SECTOR, THEN, YOU KNOW, I KNOW I'M PREACHING TO THE CHOIR, BUT SOMEBODY NEEDS TO TAKE A LOOK AT THE REGULATIONS BECAUSE WITH AND I KNOW OF I'VE GOT SMALL BUSINESSES IN MY DISTRICT AND I KNOW THEY'RE ALL OVER THE CITY AND PEOPLE NEED HELP.

AND TO JUST TO SEE THAT THAT THAT RATE OF APPROVAL.

AND ESSENTIALLY YOU'RE SAYING WE AS A CITY REALLY CAN'T, EXCUSE ME, CAN'T DO ANYTHING ABOUT IT'S FRUSTRATING.

BUT ANYWAY, THANK YOU MATT FOR THAT UPDATE.

THANK YOU, MR. MAYOR.

AND MITCH, YOU HAVE SOMETHING TO ADD.

JUST REAL QUICKLY, MAYOR, JUST TO ADD AGAIN, MATT, NOT ONLY MATT, BUT WE HAD AN

[00:15:04]

ENTIRE TEAM WORKING ON THIS.

I WORKED WITH MATT AND MISSY AND BECKY AND OUR LEGAL DEPARTMENT AND MANY OTHERS, OTHER CITIES, OTHER COUNTIES, EVERY OTHER CITY AND EVERY OTHER COUNTY WAS RUNNING INTO THE SAME CHALLENGES THAT WE WERE.

WE EVEN REACHED OUT TO OTHER CITIES, THE OTHER COUNTIES TO SEE.

WE'RE TRYING TO LEARN FROM EACH OTHER.

AND IT ALL CAME DOWN TO THE FEDERAL GUIDELINES.

SO AND I KNOW COUNCIL FAMILIAR WITH THIS, BUT JUST WANTED TO MAKE SURE THAT OUR THAT OUR CITIZENS, OUR COMMUNITY UNDERSTAND WE WERE DOING EVERYTHING WE COULD TO GET THOSE FUNDS OUT TO OUR CITIZENS.

BUT THE BIGGEST RESTRICTIONS OR THE ONLY REAL RESTRICTION WAS THE FEDERAL GUIDELINES, WHICH IS ONE OF THE CHALLENGES THAT EVERY CITY AND EVERY COUNTY RAN INTO.

SO WE WE DID OUR BEST AND WORKED HARD AND AND WE'RE STILL TRYING TO WORK THROUGH THAT.

SO JUST WANTED TO TO CLARIFY THAT.

OK, THANK YOU, SIR.

THANK YOU SIR.

COUNCILMAN AUBIN.

THANK YOU MAYOR.

I JUST WANT TO BE CLEAR, I GUESS IT'S PERHAPS NOT FOR FOLKS WHO ARE WORKING OR WATCHING FROM HOME SORRY, BUT FOR STAFF, THIS PROGRAM IS NOW CLOSED.

SO, I MEAN, WE'RE TALKING ABOUT IT.

BUT BUT WE ARE PAST THE BARN DOOR AND ALL THAT OTHER STUFF.

THE PROGRAM IS IS NOW CLOSED.

WE'RE NO LONGER TAKING APPLICATIONS.

SO THIS IS KIND OF A POST MORTEM, WHICH IS FINE.

BUT BUT I DON'T WANT FOLKS WATCHING FROM HOME THINK THAT THIS IS ANY CURRENTLY EXISTING PROGRAM.

IS THAT CORRECT? THAT IS CORRECT.

BUT I WILL SAY TO THOSE LISTENING AT HOME THAT THERE IS STILL RENTAL ASSISTANCE AVAILABLE THROUGH WE'VE COORDINATED WITH SALVATION ARMY AND OTHERS.

AND I WOULD REALLY, EVERYONE SHOULD GO TO THE CITY WEBSITE AND LOOK FOR UPDATES RELATED TO RENTAL ASSISTANCE, WE HAVE A THIRD OR THROUGH THE THIRD CARES ACT WE WILL HAVE ADDITIONAL FUNDS THAT WE ARE APPLYING FOR.

I BELIEVE WE APPLY FOR TODAY.

THAT IS GOING TO BE ROUGHLY SEVEN MILLION DOLLARS THAT WE'RE THINKING WE WILL GET OVER THE NEXT SEVERAL WEEKS FOR RENTAL ASSISTANCE.

SO THERE IS FUNDS STILL AVAILABLE FOR RENTAL ASSISTANCE, BUT THIS PARTICULAR PROGRAM IS CLOSED.

OK, THANK YOU VERY MUCH, MR. WATSON.

AND YES, ABSOLUTELY.

GO TO THE CITY WEBSITE.

THAT'S THE BEST PLACE TO LOOK FOR WHAT THE CURRENT RESOURCES ARE IN THAT IN THAT MAY CHANGE WHAT'S OUT THERE, MAY EVOLVE AND MAY CHANGE WHEN THE BIDEN ADMINISTRATION COMES IN.

THEY'RE TALKING ABOUT PUTTING ANOTHER ANOTHER PACKAGE THROUGH.

SO WE MAY HAVE ADDITIONAL FUNDS AVAILABLE, ADDITIONAL PROGRAMS. AND THE REQUIREMENTS FOR THOSE PROGRAMS MAY CHANGE AS WELL.

IT MAY NOT BE AS ARDUOUS TO GET ASSISTANCE.

WE JUST DON'T KNOW UNTIL THOSE PROGRAMS COME.

BUT THIS PARTICULAR PROGRAM IS OVER WITH.

THANK YOU VERY MUCH.

THANK YOU, SIR.

AND AS FAR AS THE ADDITIONAL FUNDING THAT MATT MENTIONED, I DID SIGN THE PAPERWORK FOR THAT ABOUT 10 MINUTES AGO.

SO COUNCIL MEMBER MCNEAL.

THANK YOU, MR. MAYOR.

JUST IN ADDITION TO THAT, MR. WATSON AND ALSO FOR MITCH, OBVIOUSLY, SINCE WE DO KNOW THAT WE DID HAVE THAT LOW USAGE RATE IN OUR REPORT BACK OUT, CAN WE SEND SOME LESSONS LEARNED BACK TO OUR REPRESENTATIVES TO LET THEM KNOW WE NEED TO CONSIDER THIS BECAUSE THE POPULATION WAS NOT ABLE TO BENEFIT? SO IF WE COULD INCLUDE THAT IN OUR REPORT OUT BACK TO THEM, THAT WOULD BE PERFECT.

ABSOLUTELY.

THANK YOU, SIR.

DEPUTY MAYOR PRO TEM MORRIS.

THANK YOU, MAYOR.

AND AND A WAY TO GO ON SIGNING THAT, SO I'VE BEEN WATCHING THAT FROM AFAR AND I'M OVERJOYED TO HEAR THAT YOUR SIGNATURE WENT ON IT AND IT'S OFF AND RUNNING.

SO, YES, ONE QUESTION I HAD AND I HAD ALREADY IN THE MIDDLE OF THE BEDLAM TODAY, I HAD ALREADY ASKED DEPUTY CITY MANAGER BATES ABOUT THIS, BUT I DON'T THINK HE GOT TO MY EMAIL IN THE TEN THOUSAND EMAILS.

ON OUR WEBSITE WHERE WE'RE SENDING PEOPLE TO LOOK AT RENTAL AND MORTGAGE ASSISTANCE.

WE STILL IT GIVES THE SALVATION ARMY INFORMATION, BUT BELOW THAT, IT STILL CONTAINS THE LANGUAGE THAT WAS REFERRING TO THE CARES ACT, WHERE IT SAYS PARTICIPANTS MUST PROVIDE DOCUMENTATION OF THE IMPACT OF COVID-19 TO THEIR CIRCUMSTANCES, INCLUDING, BUT NOT LIMITED TO THE FOLLOWING PROOF OF JOB INCOME LOSS, BLAH, BLAH, BLAH.

AND IT'S TALKING ABOUT COVID, WHICH THIS TO ME LOOKS LIKE LEFTOVER LANGUAGE FROM WHEN WE HAD CARES ACT FUNDING ON THAT RESOURCE PAGE.

BUT THE RENTAL ASSISTANCE THAT WE PROVIDE THROUGH SALVATION ARMY DOES NOT HAVE THE SAME COVID-19 REQUIREMENTS, CORRECT? THAT'S CORRECT, YES.

OK, SO THIS LANGUAGE THAT IS CURRENTLY ON OUR WEBSITE SHOULD NOT BE THERE.

[00:20:01]

YES, OK.

IT NEEDS TO.

I APOLOGIZE FOR NOT GETTING BACK.

BUT YES, WE ACTUALLY DID HAVE A DISCUSSION WITH STAFF TODAY AND THEY'RE IN THE PROCESS OF REVISING THAT, UPDATING IT FROM CHANGING FROM THE OLD RENTAL ASSISTANCE PROGRAM TO THE NEW PROGRAM.

SO THAT SHOULD BE DONE IN THE VERY NEAR FUTURE.

I JUST DIDN'T WANT CITIZENS WHO ARE WATCHING TO GO THERE AND SAY, OH, I THOUGHT I COULD GET RENTAL ASSISTANCE.

BUT THIS SAYS I NEED ALL THESE COVID THINGS.

SO JUST TO BE CLEAR.

ALL RIGHT.

THANK YOU.

I'M HAPPY WITH ALL THIS.

AND AND I WILL ECHO THE SALVATION ARMY WITH THAT SEPARATE PROGRAM HAS DONE AN OUTSTANDING JOB.

I HAVE WALKED A BUNCH OF MY CONSTITUENTS THROUGH THE RENTAL ASSISTANCE PROCESS WITH SALVATION ARMY AND THEY HAVE BEEN EXCELLENT.

AND I HAD A FEW THAT THAT WENT THROUGH THE CARES ACT FUNDING AS WELL.

IT WAS A MUCH HIGHER CLIMB.

BUT WE ARE ANXIOUS TO HELP PEOPLE.

WE DON'T WANT ANYBODY GETTING EVICTED.

WE WANT TO MATCH EVERYBODY WITH FUNDS AND RESOURCES.

THAT'S WHAT WE WANT TO DO.

SO.

ALL RIGHT.

THANK YOU, MAYOR.

YOU BET.

AND THANK YOU AND MITCH, THANK YOU FOR THE UPDATES.

ALL RIGHT, WITH THAT, WE WILL MOVE FORWARD TO ITEM 3 C.

TEXAS PARKS AND WILDLIFE DEPARTMENT GRANT FOR JOHN PAUL JONES PARK.

ALL RIGHT, NOW WE WILL MOVE ON TO ITEM FOUR VERBAL BRIEFINGS, ITEM 4A COVID-19

[4A. COVID-19 Response Update and Further Actions]

RESPONSE UPDATE AND FURTHER ACTIONS.

AND THERE'S JASON.

THANK YOU, MAYOR.

GOOD EVENING, COUNCIL.

I'LL ASK MISTIE TO GO AHEAD AND SHARE HER SCREEN.

I WANT TO TALK BRIEFLY ABOUT REALLY FOUR THINGS TONIGHT TO GO OVER THE NUMBERS THAT THAT WE HAVE GONE OVER EVERY MEETING SINCE THE BEGINNING OF THE PANDEMIC.

GIVE YOU A BRIEF UPDATE ON THE VACCINATION PROGRAM AND WHERE IT STANDS IN GARLAND BRIEF UPDATE ON THE REGISTRATION PROGRAM AND THEN FINALLY TALK ABOUT SOME OF THE VERY BASIC LOGISTICS OF VACCINE DISTRIBUTION.

SO TO START OFF WITH THE TYPICAL REPORT, THIS IS VERY FAMILIAR TO ANYONE WHO'S WATCHED COUNCIL MEETINGS RECENTLY, THE TOTAL NUMBER OF CONFIRMED CASES.

WE SURPASSED TWENTY THOUSAND CASES TODAY.

SO THAT'S CERTAINLY A GRIM MILESTONE TO PASS.

THAT REPRESENTS EIGHT POINT TWO PERCENT OF THE POPULATION.

OR A BETTER WAY TO THINK OF IT IS ABOUT ONE IN EVERY 12 GARLAND RESIDENTS HAS TESTED POSITIVE FOR COVID-19 OVER THE COURSE OF THE PANDEMIC.

SO.

OH, THERE WE GO.

SO CLEARLY THIS DISEASE, NO DOUBT HAS IMPACTED EVERYBODY, BUT ONE IN 12 GARLAND RESIDENTS PERSONALLY HAVE TESTED POSITIVE.

THAT'S THAT PUTS IT INTO PERSPECTIVE, AT LEAST FOR ME.

WE DIVIDE THAT TOTAL NUMBER OF CASES UP INTO THREE CATEGORIES.

THE TOTAL RECOVERED, WHICH IS DEPICTED IN GREEN THERE JUST UNDER THIRTEEN THOUSAND, THE TOTAL NUMBER OF DEATHS, WHICH IS ONE HUNDRED AND SEVENTY SEVEN THOUSAND.

AND I WILL SAY THOSE DEATHS HAVE COME FAR TOO FREQUENTLY RECENTLY.

CERTAINLY SINCE THANKSGIVING, WE'VE HAD A STEADY STREAM OF COVID-19 FATALITIES.

AND THEN THE THIRD CATEGORY THAT WE WE DIVIDE THE TOTAL NUMBER INTO IS THE NUMBER OF ACTIVE CASES, AND THAT'S SURPASSED SEVEN THOUSAND TODAY.

SO WE HAVE SEVEN THOUSAND ONE HUNDRED AND ONE ACTIVE CASES.

OF COURSE, THOSE ARE THE FOLKS THAT HAVE BEEN INFECTED AND THEY'VE NOT YET MET THE END OF MONITORING CRITERIA, THE GRAPH ON THE TO THE LEFT OF THE SCREEN THERE IS, AT LEAST IN MY MIND, PROBABLY THE BEST GRAPH TO DEPICT HOW COVID-19 IS SPREADING IN THE COMMUNITY.

AND WHAT YOU SEE THERE ARE NOT NECESSARILY THE DATES THAT WHICH CASES WERE REPORTED, BUT THAT GRAPH REPRESENTS THE DATES THAT WHICH SAMPLES WERE COLLECTED, WHICH IS, AT LEAST IN MY OPINION, PROBABLY THE BEST WAY TO REPRESENT HOW THE DISEASE IS SPREADING IN THE COMMUNITY.

YOU CAN SEE THIS WAS THE CASE LAST WEEK THAT WE FAR SURPASS THE SPIKE IN THE SUMMER AND.

DON'T APPEAR TO BE TRENDING IN THE RIGHT DIRECTION RIGHT NOW, THE CASELOAD IS REMAINS HIGH.

FAR TOO HIGH AND WE HOPEFULLY HOPE THAT THAT BEGINS TO TREND DOWNWARD QUICKLY.

MISTIE, IF YOU GO TO THE NEXT SLIDE.

OK, SO REAL QUICKLY, THE VACCINE DISTRIBUTION AS TH NUMBER OF VACCINES THAT WE RECEIVE REMAINS THE SAME AS IT WAS LAST WEEK.

WE'VE RECEIVED A THOUSAND DOSES.

WE DID NOT GET DOSES ALLOCATED LAST WEEK OR THIS WEEK.

SO WE'RE STANDING AT A THOUSAND DOSES RECEIVED.

[00:25:03]

WE'VE ADMINISTERED EVERY DOSE THAT WE HAVE AND THE TOTAL NUMBER OF ADMINISTER IS ACTUALLY ONE THOUSAND SEVENTY.

NOW, THAT KIND OF SEEMS WEIRD, BUT THE EXPLANATION IS THAT THE VACCINES COME IN 10 DOSE VIALS.

AND IF YOU ARE VERY METICULOUS ABOUT HOW YOU DRAW DOSES OUT OF THOSE VIALS, YOU CAN ACTUALLY GET 11 FULL DOSES OUT OF MANY OF THE VIALS.

SO THAT'S WHY WE WERE ABLE TO ACTUALLY VACCINATE MORE PEOPLE THAN THE NUMBER OF DOSES THAT WERE ADMINISTERED.

AND I WILL SAY THAT I'M VERY PROUD OF THE STAFF FOR BEING SO METICULOUS IN DRAWING THOSE VACCINES BECAUSE IT MADE THE DIFFERENCE FOR 70 PEOPLE, WHICH IS NOT A GREAT NUMBER, NOT A BIG NUMBER, UNLESS YOU'RE ONE OF THOSE 70 PEOPLE AND YOU ARE AFFORDED A CERTAIN DEGREE OF PROTECTION WHERE YOU OTHERWISE WOULDN'T HAVE BEEN BECAUSE OF THE GOOD WORK OF THE HEALTH DEPARTMENT STAFF.

THE THE THIRD ITEM I WANTED TO TALK ABOUT IS THE VACCINATION, REGISTRATION AND VACCINATION REGISTRATION PROGRAM THAT WE HAVE LISTED ON OUR WEB PAGE.

SO AS OF FOUR P.M.

TODAY, WE HAD EIGHT THOUSAND SIX HUNDRED AND SEVENTY SEVEN TOTAL GARLAND TOTAL GARLAND RESIDENTS REGISTERED, I SHOULDN'T SAY GARLAND, GARLAND, ROWLETT, AND SACHSE RESIDENTS REGISTERED THROUGH THAT ONLINE PORTAL, OF COURSE, THAT WENT LIVE AT EIGHT O'CLOCK ON FRIDAY MORNING.

SO WAS THAT THREE, FOUR DAYS AGO A HEALTHY NUMBER OVER THAT SHORT PERIOD OF TIME.

GARLAND IS THE ONLY JURISDICTION, AT LEAST THAT I'M AWARE OF THAT WE FOUND THAT ALSO ALLOWS FOLKS TO REGISTER THROUGH THE CALL CENTER.

NOW WE'RE PUSHING FOLKS TO REGISTER ONLINE THROUGH THE ONLINE PORTAL BECAUSE THAT'S BY FAR THE FASTEST WAY.

BUT WE DO HAVE THE CALL CENTER OPEN FROM EIGHT TO FIVE EVERY DAY OF THE WEEK.

AND AMONG ALL OF THE OTHER CALLS THAT THEY GET REGARDING COVID-19, THEY ALSO ACCEPT CALLS TO HELP FOLKS REGISTER FOR THIS.

THIS WAITING LISTS THE FOLKS THAT DON'T OTHERWISE HAVE ACCESS TO THE INTERNET.

SO WE'VE HAD 88 FOLKS REGISTER THROUGH THAT PROCESS.

WE OFFER THAT WE OFFER ASSISTANCE IN THREE LANGUAGES.

OF COURSE, ENGLISH, SPANISH AND VIETNAMESE.

VIETNAMESE IS ONLY OFFERED ON MONDAY THROUGH FRIDAY, EIGHT TO FIVE, AND OF COURSE, SPANISH AND ENGLISH ALL SEVEN DAYS.

AND FINALLY, THANK YOU, MISTIE, YOU CAN UNSHARE THE SCREEN.

FINALLY, IN TERMS OF THE PLANNING THAT THE HEALTH DEPARTMENT JUST BEEN A SMALL COMPONENT OF THE OVERALL PLANNING FOR MASS VACCINATIONS, OF COURSE THE MISTIE AND THE OFFICE OF EMERGENCY MANAGEMENT, FIRE AND POLICE, AND REALLY AT THIS POINT, VIRTUALLY EVERY OTHER EVERY OTHER DEPARTMENT IN THE CITY HAS PLAYED A ROLE IN THAT, WHETHER SUPPORTING EFFORTS BY USING BARRICADES OR CONES FROM THE STREET DEPARTMENT, TRAFFIC DEPARTMENT OR SUPPLYING FOLKS THAT IT CAN BE USED FOR LABOR IF AND WHEN THAT TIME COMES.

SO ALL THAT TO SAY THAT WE AS AN ORGANIZATION HAVE SPENT A CONSIDERABLE AMOUNT OF TIME AND EFFORT PLANNING FOR MASS VACCINATIONS, WE'VE GOT A PLAN IN PLACE THAT IS READY TO GO ON SHORT NOTICE WHERE WE'RE WAITING FOR MORE VACCINE ALLOCATIONS.

UNFORTUNATELY, WE DON'T KNOW WHEN THOSE VACCINES WILL BE ALLOCATED TO US.

WE'RE OPTIMISTIC THAT THAT WILL HAPPEN NEXT WEEK.

BUT THERE IS CERTAINLY NO GUARANTEE.

BUT WHAT WE CAN SAY IS THAT WE ARE READY TO ACT QUICKLY ONCE VACCINES ARE ALLOCATED TO US.

FINALLY, THE END WITH WHAT I'VE ALWAYS ENDED WITH THROUGHOUT THE PANDEMIC, OR AT LEAST WHAT I'VE TRIED ALWAYS END WITH ARE THE PERSONAL PREVENTATIVE MEASURES THAT INDIVIDUALS CAN TAKE TO PREVENT THE SPREAD OF COVID.

AND EVEN WITH VACCINES BECOMING MORE AVAILABLE, WE CAN'T LET OUR GUARD DOWN IN PRACTICING THESE PERSONAL PREVENTATIVE MEASURES.

SO JUST TO TO RUN DOWN THE LIST VERY QUICKLY, WASH YOUR HANDS FREQUENTLY, SOAP AND WATER, YOU WANT TO MAINTAIN YOUR WANT TO PRACTICE SOCIAL DISTANCING ANY TIME YOU'RE OUT IN PUBLIC AND MAINTAIN THAT 6 FEET OF SOCIAL DISTANCING WHENEVER POSSIBLE.

COVER COUGHS AND SNEEZES WITH YOUR ELBOW TO PREVENT DROPLET SPREAD.

STAY HOME AS MUCH AS POSSIBLE.

WE STILL WANT TO ENCOURAGE FOLKS TO REMAIN AT HOME WHENEVER POSSIBLE, STAY OUT OF THE PUBLIC ARENA TO PREVENT EXPOSURE OR POTENTIAL TRANSMISSION.

IF YOU ARE PERHAPS AN ASYMPTOMATIC CARRIER, PROBABLY MOST IMPORTANTLY IN MY MIND IS PLEASE STAY AT HOME IF YOU'RE SICK, IF YOU HAVE COLD LIKE SYMPTOMS, FLU LIKE SYMPTOMS OR COVID-19 LIKE SYMPTOMS, ALL THREE OF THOSE LOOK ALMOST IDENTICAL.

WE WOULD ASK THAT YOU STAY AT HOME UNLESS YOU'RE SEEKING MEDICAL ATTENTION, STAY HOME WHEN YOU HAVE ANY OF THOSE TYPE SYMPTOMS, THOSE COMMON SYMPTOMS LISTED FOR COVID-19, OF COURSE, CLEAN THOSE HIGH TOUCH SURFACES REGULARLY.

[00:30:02]

AND I'M TALKING ABOUT THE HANDRAILS AND THE DOORKNOBS TO PREVENT DISEASE TRANSMISSION AND THEN FINALLY WEAR A MASK.

ANY TIME YOU'RE OUT IN PUBLIC, YOU OUGHT TO WEAR MASKS.

AND AS WE'VE SAID BEFORE, MASKS PREVENT YOU FROM SPREADING THE DISEASE.

IF YOU HAPPEN TO BE AN ASYMPTOMATIC CARRIER, THEY ALSO HELP PREVENT YOU FROM BEING INFECTED FROM OTHERS.

SO PLEASE WEAR THAT MASK ANY TIME YOU'RE IN PUBLIC.

ALTHOUGH DON'T THE MASKS SHOULD NOT BE CONSIDERED A SUBSTITUTE FOR ANY OF THE OTHER PREVENTATIVE MEASURES.

AND MAYOR THAT CONCLUDES MY PART OF THE PRESENTATION.

DEPUTY MAYOR PRO TEM MORRIS.

THANK YOU, JASON.

I'M PRETTY SURE YOU DON'T HAVE A SPECIFIC ANSWER TO THIS, BUT I'M BEING ASKED BY PEOPLE WHO HAVE HAD THE THEY ARE AMONG THE ONE THOUSAND SEVENTY WHO RECEIVED THEIR FIRST SHOT THROUGH GARLAND HEALTH DEPARTMENT.

THEY'RE PRETTY MUCH ASKING HOW CERTAIN ARE WE THAT THEIR BOOSTER SHOT WILL BE IN OUR HANDS IN TIME FOR THEM TO GET A BOOSTER SHOT IN THE TWENTY EIGHT DAY SPAN.

AND I SO QUESTION ONE, WHICH I'M ASSUMING YOU DON'T HAVE A SPECIFIC ANSWER FOR.

DO WE KNOW FOR SURE WE'RE GOING TO GET THEM WITHIN THAT TWENTY EIGHT DAY WINDOW TO GIVE THEM THEIR BOOSTER AT TWENTY EIGHT DAYS.

THAT'S A GOOD QUESTION, IT'S A I GUESS, A COMPLICATED ANSWER THAT I'LL TRY TO I'LL TRY TO MAKE SUCCINCTLY AND WE CAN ELABORATE IF WE NEED TO.

SO OUR INITIAL ALLOCATION WAS WE'VE HAD TWO ALLOCATIONS.

SO OUR INITIAL ALLOCATION WAS NINE HUNDRED DOSES.

THAT WAS THE WEEK OF CHRISTMAS, THE WEEK BETWEEN CHRISTMAS AND NEW YEAR'S.

WE GOT AN ADDITIONAL ONE HUNDRED DOSES.

SO THAT MAKES UP THE THOUSAND DOSES THAT WE'VE BEEN GIVEN THUS FAR.

WE HAVE BEEN ALLOCATED NINE HUNDRED DOSES OF SECOND ROUND, SECOND ROUND DOSES.

NOW, THE STATE HAS BEEN VERY SPECIFIC IN THAT WE ARE SUPPOSED TO HOLD THOSE DOSES AND NOT USE THEM AS FIRST ROUND DOSES TO HOLD THOSE FOR SECOND ROUND DOSES FOR THE FOLKS THAT WE INITIATED THAT WE'VE ALREADY VACCINATED.

THOSE DOSES HAVE BEEN ALLOCATED TO US, BUT THEY HAVE NOT BEEN SHIPPED.

SO THE STATEWIDE SYSTEM THAT NOTIFIES US AND ALLOWS US TO TRACK VACCINES WE'VE BEEN, THOSE DOSES ARE NOTED IS ALLOCATED TO US, BUT THEY'VE NOT YET BEEN SHIPPED AND WHICH MEANS WE OBVIOUSLY HAVEN'T RECEIVED THEM.

SO I CAN'T SAY FOR CERTAIN THAT WE'VE GOT THOSE, BUT I'LL SAY FOR CERTAIN WE'VE GOT THOSE VACCINES WHEN WE HAVE THEM IN HAND.

BUT WE DO HAVE A STRONG INDICATION THAT THE STATE INTENDS TO SHIP THOSE SECOND ROUND DOSES DIRECTLY TO US.

THAT'S MORE THAN I KNEW.

SO THANKS.

AND THE SECOND QUESTION, I THINK I KNOW THE ANSWER TO THIS FROM READING, BUT LET'S JUST SAY WORST CASE SCENARIO, THE STATE ALLOCATES BUT DOESN'T SHIP.

IS THERE SOME BAD THING THAT HAPPENS IF.

CAN SOMEBODY GET THEIR BOOSTER AT THIRTY EIGHT DAYS OR FORTY SIX DAYS OR THREE MONTHS LATER? IS THAT IS THAT A DOES ANYTHING BAD HAPPEN OTHER THAN THAT THEY JUST HAVEN'T GOTTEN THEIR SECOND DOSE.

THAT'S ABSOLUTELY ANOTHER GREAT QUESTION.

SO THE GUIDANCE FOR THEM IN THIS GUIDANCE VARIES BETWEEN TYPES OF VACCINES.

SO FOR THE MRNA VACCINES, WHICH ARE REALLY THEY'RE THE ONLY TWO THAT HAVE EMERGENCY AUTHORIZATION AT THE MOMENT, THE GUIDANCE IS IDENTICAL FOR BOTH THOSE VACCINES FOR PFIZER AND THE MODERNA.

THE GUIDANCE SAYS THAT YOU SHOULD NOT RECEIVE THAT SECOND DOSE EARLIER THAN TWENTY FOUR DAYS FOR MODERNA.

SO THERE'S A FOUR DAY GRACE PERIOD EARLY.

YOU DON'T WANT TO RECEIVE IT PRIOR TO FOUR DAYS BEFORE THE TIMEFRAME SPECIFIED BY EACH VACCINE.

SO AGAIN, FROM MODERNA, THE SECOND DOSE SHOULD BE GIVEN ON DAY TWENTY EIGHT, WHICH MEANS THE GRACE PERIOD.

THOSE FOUR DAYS IS TO DAY 24.

NOW THAT'S THE GRACE PERIOD BEFOREHAND.

THERE IS NO GRACE PERIOD AFTERWARDS.

IN OTHER WORDS, I SHOULD SAY YOU CAN RECEIVE THE VACCINE AT ANY DATE AFTER TWENTY EIGHT DAYS AND IT'S CONSIDERED VALID.

NOW THE DOWNSIDE OF THAT OF COURSE, IS THAT THAT BOOSTER SHOT, THAT SECOND SHOT IS INTENDED TO MAXIMIZE IMMUNITY.

SO WHETHER YOU GET THAT DOSE ON THE TWENTY FOUR FROM MODERNA OR TWENTY EIGHT OR DAY THIRTY, FORTY FIVE, 60, YOU DON'T HAVE THAT FULL DEGREE OF IMMUNITY UNTIL YOU RECEIVE THAT SECOND DOSE.

SO THAT'S REALLY THE ONLY DOWNSIDE TO NOT GETTING IT WITHIN A SPECIFIED TIME.

AND WITH THE MODERNA VACCINE, WHICH IS THE ONLY ONE THAT WE'VE RECEIVED, WHAT IS THE MOST RECENT OR MOST RELIABLE ESTIMATE OF DEGREE OF PROTECTION GIVEN

[00:35:03]

THROUGH THE FIRST SHOT ALONE? I HAVE NOT SEEN STUDIES ON THAT.

I HAVE SEEN ARTICLES BASED ON STUDIES THAT THE THE INFORMATION THAT I'VE SEEN IS 60 PERCENT APPROXIMATELY.

NOW, I WANT TO QUALIFY THAT THAT THOSE ARE THOSE ARE STORIES THAT I'VE SEEN BASED ON STUDIES THAT HAVE BEEN PUBLISHED.

BUT THE SAMPLE SIZE FOR THAT IS VERY SMALL BECAUSE WE DON'T HAVE A LARGE DEGREE OF FOLKS THAT HAVE BEEN THEN GIVEN THAT THE VACCINE AND HEADED FOR A PERIOD OF TIME, SO I WILL PUT A REALLY BIG ASTERISK BY THAT NUMBER.

AND I DON'T KNOW HOW MUCH FAITH I WOULD PUT IN IT, BUT THAT'S WHAT I'VE HEARD.

ALL RIGHT.

I DIDN'T KNOW IF YOU HAD SEEN BETTER.

I'VE SEEN A LOT OF ARTICLES, TOO, AND THEY RANGE ANYWHERE FROM 50 TO 90 PERCENT, WHICH, YOU KNOW, IF IT WAS 90, THAT WOULD BE PRETTY AWESOME.

IT SEEMS UNLIKELY.

ALL RIGHT.

WELL, I'M DONE.

THANK YOU, SIR.

AND AS ALWAYS, WELL DONE.

AND WE APPRECIATE ALL YOU DO.

THANKS.

COUNCILMAN WILLIAMS. THANKS, MR. MAYOR.

EVENING, JASON.

GOOD EVENING SIR.

YOI STILL ON THE ROAD APPRECIATE YOU.

THAT ROLL OUT ON FRIDAY.

I'VE GOT A LOT OF POSITIVES FOR YOU AND YOUR STAFF DOWN HERE IN DISTRICT FOUR.

I JUST WANT TO LET YOU KNOW THAT.

AND THE CALL CENTER HAS BEEN VERY, VERY PARTICULARLY.

I GOT LAST SATURDAY, I GOT CALLS FROM TWO OF MY MOST DISTINGUISHED AND ELDER OR SENIORS DOWN HERE.

ONE IS NINETY SIX AND THE OTHER ONE IS EIGHTY SIX.

AND THEY BOTH CALL ME AND BECAUSE THEY ARE NOT, YOU KNOW, THEY'RE NOT GOING TO HAVE A COMPUTER.

BUT I GAVE EACH OF THEM THE NUMBERS AND THEY CALLED AND ONE OF THEM CALLED ME BACK AND SAID THAT THEY TALKED TO A VERY NICE LADY AND SHE WAS VERY HELPFUL IN SETTING THEM UP.

SO KUDOS TO YOU AND YOUR TEAM FOR THAT.

MY QUESTION IS, JASON, CAN YOU BRIEFLY TALK ABOUT AND I HAVE THIS QUESTION COME UP ONCE WE DO HAVE THE VACCINE HERE, WHAT IS GOING TO BE THE NOTIFICATION PROCESS FOR SCHEDULING FOLKS WHO HAVE ALREADY SIGNED UP THEY ARE IN THE QUEUE? CAN YOU TALK A LITTLE BIT ABOUT WHAT THAT'S GOING TO LOOK LIKE? ARE THEY GOING TO GET E-MAILS, ARE THEY GOING TO GET PHONE CALLS.

CAN YOU? I DON'T WANT TO JUMP AHEAD OF YOU, BUT CAN YOU TALK AT ALL ABOUT WHAT THAT'S GOING TO LOOK LIKE.

SURE, ABSOLUTELY.

AND ANOTHER GREAT QUESTION, AND I WILL PREFACE THAT WITH THANK YOU FOR FOR PASSING ALONG THOSE COMPLIMENTS.

I WOULD BE REMISS NOT TO MENTION DIANA HER IT STAFF.

THOSE FOLKS REALLY CARRIED THAT PROJECT ACROSS THE GOAL LINE.

AND I SUPPOSE IF I CAN TAKE ANY CREDIT, IT'S THAT I STAYED OUT OF THEIR WAY.

SO THANK YOU FOR THAT.

THE IN TERMS OF THE THE ROLLOUT SO ONCE VACCINES ARE RECEIVED, THE PLAN IS TO OF COURSE, WE'RE GOING TO WE'RE GOING TO START AT THE VERY TOP OF THAT LIST.

SO WE'RE GOING TO GO IN ORDER OF THE, GO IN THE ORDER THAT FOLKS CONTACTED US.

AND OUR INTENT IS TO REACH OUT TO THEM, BY THE WAY, THAT THEY REACHED OUT TO US.

SO IF THERE'S SOMEBODY IF AN INDIVIDUAL SIGNED UP THROUGH THE ONLINE PORTAL, WE WILL HAVE CAPTURED THEIR EMAIL ADDRESS.

OUR FIRST ATTEMPT TO CONTACT WILL BE TO EMAIL THEM.

IF FOLKS REGISTERED THROUGH THE CALL CENTER, THEN WE WILL USE THEIR PHONE NUMBER TO REACH OUT TO THEM, TO LET THEM KNOW ESSENTIALLY WHEN THEY'RE WHEN THEIR TURN IS.

OK.

ALL RIGHT, OK, THANK YOU VERY MUCH, SIR.

THANK YOU, MR. MAYOR.

THANK YOU.

ANY ADDITIONAL QUESTIONS? THERE WE GO, COUNCILMAN MCNEAL.

THANK YOU, MR. MAYOR.

JASON, JUST GREAT JOB AGAIN, I GUESS THE QUESTION WOULD BE, IF I'M IN THAT THOSE THAT ARE IN THE QUEUE, THAT EIGHT THOUSAND HAVE ALREADY BEEN REGISTERED.

AND WHEN YOU REACH OUT TO ME IS THERE AND ALLOTTED TIME THAT I HAVE TO RESPOND BACK SO THAT I CAN GET IN CONTACT WITH YOU TO GET MY VACCINATION.

IS THAT A DAY, THREE DAYS TO RESPOND? WE ARE I'M BEFORE I ANSWER THAT QUESTION, I NEED TO SAY THAT WE WE DON'T WE'VE NOT NECESSARILY SET THOSE PLANS IN CONCRETE.

WE HAVE TALKED ABOUT THAT SCENARIO.

THE SPECULATION IS LET'S JUST SAY, FOR INSTANCE, WE GET A THOUSAND VACCINES AND WE SEND A THOUSAND EMAILS OUT.

AND MAKE PHONE CALLS TO THE FOLKS THAT CALLED IN.

IT'S UNLIKELY THAT A THOUSAND PEOPLE ARE GOING TO SHOW UP.

SO AND WE'VE TALKED ABOUT, YOU KNOW, WE SEND THESE EMAILS OUT, WE MAKE THESE PHONE CALLS.

[00:40:01]

IF WE'RE UNABLE, IF WE DON'T HEAR A RESPONSE FROM THEM, WE HAVE IN MY MIND, WE HAVE TO ASSUME THAT THOSE FOLKS ARE GOING TO SHOW UP AND WE HAVE TO HOLD THAT VACCINE FOR THEM.

NOW, YOU KNOW, CONVERSELY, IF FOLKS ON THE LIST ARE CONTACTED WITH AN APPOINTMENT THAT THEY CAN'T MAKE OR HEY I'M GOING TO BE OUT OF TOWN OR WHATEVER, THAT PARTICULAR DAY, WE THOUGHT THROUGH A PROCESS TO BASICALLY MOVE THEM DOWN THE LIST, NOT NECESSARILY AT THE BOTTOM OF THE LIST, BUT MOVING DOWN THE LIST FOR THE NEXT EVENT.

BUT GETTING BACK TO YOUR ORIGINAL QUESTION, AT THE MOMENT, OUR PLAN IS TO ASSUME THAT THOSE FOLKS ARE GOING TO SHOW UP, EVEN THOUGH WE HAVEN'T GOTTEN A RESPONSE TO EITHER THE E MAIL OR THE PHONE CALL.

WELL, IF IT'S A PHONE CALL, WE SHOULD GET A RESPONSE BECAUSE HOPEFULLY WE'LL TALK TO THEM IN PERSON.

BUT WE HAVE TO ASSUME THEY'RE GOING TO SHOW UP AND HOLD THEIR VACCINE.

THANK YOU.

THANK YOU, OK, JASON, I WILL ASK YOU FIRST OFF, THANK YOU FOR THE INFORMATION THAT YOU'RE BRINGING TO US.

I HAVE CONTINUED AND WILL CONTINUE TO SHARE THAT WITH OUR STATE REPRESENTATIVES AND, YOU KNOW, PUSHING, PUSHING OUR PLAN AND TRYING TO GET US TRYING TO GET US TO THE TOP OF THE LIST.

AT THIS POINT, I'D BE HAPPY WITH THE MIDDLE OF THE LIST, BUT I HAVE BEEN TAKING THE INFORMATION AND COORDINATING THAT THROUGH OUR STATE REPRESENTATIVES ON FRIDAY.

THAT INFORMATION IS GETTING PUSHED TO OUR STATE SENATOR, ONE OF OUR STATE SENATORS.

AND AGAIN, TO I TALKED TO AGAIN THIS MORNING TWO OF OUR STATE REPRESENTATIVES CONTINUOUSLY GETTING THIS INFORMATION TO.

AND YOU CAN BET THAT I'M GOING TO SHARE WITH THEM THIS EVENING OR FIRST THING IN THE MORNING THAT WE ACTUALLY GOT 70 ADDITIONAL DOSES OUT OF THE ALLOTMENT WE RECEIVED.

I THINK THAT IS HUGE INFORMATION TO BE SHARING WITH THEM TO TRY TO, YOU KNOW PR OMOTING OUR PLAN AND SHOWING THAT WE ARE DOGGONE IT, LOOKS LIKE WE KNOW WHAT WE'RE DOING.

SO CAN YOU JUST ONE THING THAT THAT WAS ANNOUNCED TODAY AS FAR AS THE DISTRIBUTION, JUST TO JUST SOME BACKGROUND, THERE WAS THERE WAS AN ARTICLE IN THE NEWSPAPER TODAY.

THE GOVERNOR ALSO HAD A PRESS CONFERENCE.

AND THE DISTRIBUTION SEEMS TO BE GOING TO WHAT THEY'RE CALLING THIS HUB SYSTEM, WHERE IT'S, YOU KNOW, THEY'RE THEY'RE PUSHING PEOPLE TOWARDS THESE LARGER PROVIDERS, BE THAT HOSPITAL, COUNTY HEALTH AUTHORITY, ET CETERA.

NOW, JUST THIS WEEK, THE DISTRIBUTION HERE IN DALLAS COUNTY, SIX THOUSAND DOSES GOING TO DALLAS COUNTY HEALTH, SIX THOUSAND EIGHT HUNDRED AND TWENTY FIVE GOING TO PARKLAND AND TEN THOUSAND GOING TO UT SOUTHWESTERN.

SO THE DISTRIBUTION THIS WEEK TO DALLAS COUNTY IS TWENTY TWO THOUSAND EIGHT HUNDRED AND TWENTY FIVE.

AND JUST FOR THE RECORD, THERE'S TWO POINT SIX MILLION PEOPLE IN DALLAS COUNTY.

THE DISTRIBUTION STATEWIDE, IS IT ONE HUNDRED AND FIFTY EIGHT THOUSAND EIGHT TWENTY FIVE FOR THIS WEEK, AND AGAIN, THIS STATE HAS ROUGHLY 30 MILLION PEOPLE IN IT.

SO IN THIS HUB SYSTEM, YOU KNOW, WHERE THE STATE IS TRYING TO FUNNEL EVERYONE TO THESE LARGER PROVIDERS THAT IN THEORY ARE GOING TO BE ABLE TO GET THE VACCINES OUT FASTER.

I AM GOING TO CONTINUE TO PUSH TO GET US TO I WANT US IN THE HUB.

AND I THINK WE HAVE THE BACKGROUND INFORMATION SO FAR TO GET US THERE.

SO THANK YOU FOR THAT.

I AM INCREASINGLY FRUSTRATED OVER THE DISTRIBUTION AND JUST TO LET PEOPLE KNOW THAT THAT HUB, WHEN IT GETS TO THOSE HUBS, THAT'S WHERE I STOPS, IT DOESN'T GET BROKEN DOWN ANY FURTHER.

IT GOES TO THOSE HUBS AND THEN IS TO BE DISTRIBUTED OUT TO INDIVIDUAL RECIPIENTS.

IT DOESN'T YOU KNOW, WHEN DALLAS COUNTY GETS SIX THOUSAND DOSES, THEY DON'T BREAK THAT OUT TO US TO WHEREVER THAT IS WHERE THOSE DOSES ARE STOPPING.

AND I WOULD ENCOURAGE PEOPLE HONESTLY AT THIS POINT, YOU KNOW, THERE ARE METHODS TO SEEK OUT TO GET ON THE LIST FOR THESE HUBS.

PLEASE DO.

I WANT YOU KNOW, I WANT TO ENCOURAGE YOU TO TO SEEK ALL AVENUES TO GET THIS

[00:45:04]

VACCINATION.

AND IF WE GET SOME NEXT WEEK AND YOU'VE GOT SOME THIS WEEK, FINE.

GOOD.

THAT'S WHAT WE WANT.

SO I WANT TO ENCOURAGE PEOPLE TO SEEK OUT THAT INFORMATION.

AND JASON, I WANT TO THANK YOU AGAIN FOR CONTINUING TO DISTRIBUTE THE INFORMATION TO US.

ALL RIGHT.

WITH THAT, WE WILL MOVE ON TO MISTIE.

YES, SIR.

THANK YOU, MR. MAYOR.

I WILL SHARE MY SCREEN AND GO OVER THE STATISTICS THAT WE NORMALLY GO OVER.

OK, YOU SHOULD SEE THE SLIDE NOW.

YES.

SO STARTING OFF WITH TEXAS CASES IN THE BLUE, THE UPPER LEFT BOX THERE, YOU CAN SEE THAT AS OF TODAY, TEXAS HAS ONE MILLION SEVEN HUNDRED THIRTY THOUSAND THREE HUNDRED TWELVE CASES CONFIRMED, COVID.

AND THEN THE NEW CONFIRMED CASES FOR THE DAY ARE THIRTEEN THOUSAND THREE HUNDRED AND EIGHT.

AS FAR AS FATALITIES GO, THE TOTAL TOP RATE IS TWENTY NINE THOUSAND NINE HUNDRED THIRTY THREE.

AND THEN NEWLY REPORTED FATALITIES FOR THE STATE OF TEXAS TODAY WERE FIFTY SIX, WITH AN ESTIMATED THREE HUNDRED FIFTY FIVE THOUSAND TWO HUNDRED NINETY SIX ACTIVE CASES COMPARED TO LAST MONDAY'S REPORT OF THREE HUNDRED SIX THOUSAND FIVE POINT TWO.

SO ABOUT FORTY EIGHT THOUSAND MORE ACTIVE CASES THIS WEEK THAN LAST.

FOR HOSPITALIZATIONS.

BEAR WITH ME ON THESE NUMBERS A LITTLE BIT, THEY KIND OF JUMP AROUND ON THE TABLE THERE, BUT IT SEEMS TO MAKE MORE SENSE THIS WAY.

SO TOTAL STAFF BED COUNT IS THAT MIDDLE BOX ON THE TOP ROW, FIFTY EIGHT THOUSAND NINE THIRTY FOUR WITH EIGHT THOUSAND SIX HUNDRED AND EIGHTY SEVEN BEDS BEING AVAILABLE FOR A TOTAL OCCUPANCY RIGHT NOW OF FIFTY THOUSAND TWO HUNDRED AND FORTY SEVEN PATIENTS IN THE HOSPITAL.

AND THAT OVERALL NUMBER IS DOWN ABOUT TWENTY FOUR HUNDRED FROM LAST REPORT.

BUT AS YOU'LL SEE, THE COVID PATIENTS ARE UP.

SO OUT OF THE FIFTY THOUSAND TWO HUNDRED AND FORTY SEVEN PATIENTS THERE WERE THIRTEEN THOUSAND THREE HUNDRED AND NINETY SEVEN THAT HAD LAB CONFIRMED COVID-19 AND THAT'S ABOUT FOUR HUNDRED AND THIRTY SIX MORE THAN LAST WEEK.

WHEN WE LOOK AT AVAILABLE ICU BEDS FOR THE STATE IS DOWN ABOUT NINE FROM LAST FROM LAST WEEK, IT WAS SIX TWENTY THREE AVAILABLE LAST WEEK, THIS WEEK AT 614 AND THEN AVAILABLE VENTILATORS.

THAT'S DOWN ABOUT SIX HUNDRED EIGHTY EIGHT TO SIX THOUSAND FOUR HUNDRED AND FIFTY FIVE.

AND YOU'LL SEE THE COMPARABLE NUMBERS AT THE DALLAS COUNTY LEVEL ONCE WE GET TO THE HOSPITAL.

SO FOR DALLAS COUNTY CASES, DALLAS COUNTY IN DALLAS COUNTY HEALTH AND HUMAN SERVICES REPORTED EIGHTEEN HUNDRED AND SIXTY SEVEN ADDITIONAL POSITIVE CASES TODAY.

EIGHTEEN HUNDRED AND THIRTEEN OF THOSE ARE CONFIRMED CASES.

SO THAT'S THE SECOND NUMBER AFTER THE SLASH THERE.

THEY REPORT SO THEY HAD 54 PROBABLE CASES.

THERE'S A CUMULATIVE TOTAL OF ONE HUNDRED NINETY FOUR THOUSAND THREE HUNDRED EIGHTY CONFIRMED CASES FOR DALLAS COUNTY, UP FROM ONE HUNDRED SEVENTY NINE THOUSAND FIVE HUNDRED NINETY FOUR FROM LAST REPORT.

AND THEN A THOUSAND SEVEN HUNDRED AND SEVENTY SEVEN DALLAS COUNTY RESIDENTS WHO HAVE LOST THEIR LIVES TO COVID-19, AND THAT'S UP 99 FROM LAST WEEK.

LOOKING AT DALLAS COUNTY HOSPITALIZATION, THE NUMBER OF LICENSED BEDS REPORTED, JUST TO GIVE YOU A COMPARISON, IS SIX THOUSAND SEVEN HUNDRED NINETY.

THAT'S WITH ABOUT EIGHTY FOUR PERCENT OF THE HOSPITALS REPORTING FOR TODAY.

AS A REMINDER, THESE HOSPITALS REPORT EVERY DAY.

SO WE HAVE TO COMPARE THE STATISTICS WE GET EVERY DAY.

BUT COMPARISON TO LAST WEEK, YOU HAD EIGHTY NINE PERCENT OF THE HOSPITALS REPORTING AND THE NUMBER OF BEDS WAS SIX THOUSAND EIGHT HUNDRED FIFTY.

SO JUST KIND OF KEEP THAT IN PERSPECTIVE AS WE GO THROUGH THESE NUMBERS FOR HOSPITAL CENSUS FOR DALLAS COUNTY TOTAL HOSPITAL CENSUS IS THE BOTTOM LEFT CORNER, FIVE THOUSAND AND THREE WITH ONE THOUSAND TWO HUNDRED AND TWENTY SIX OF THOSE BEING CONFIRMED COVID-19 PATIENTS, AND THAT IS A PERCENTAGE THIS WEEK WAS AN INCREASE OF ONE HUNDRED THIRTEEN FROM LAST WEEK, AND THAT'S ABOUT TWENTY FOUR POINT FIVE PERCENT OF ALL PATIENTS WITH LAB CONFIRMED COVID.

AS FAR AS VENTILATOR AVAILABILITY, THIS IS OVER ON THE RIGHT SIDE, IT'S THE BOTTOM RIGHT CORNER, WE JUST REPORT TOTALS, SO I'LL BREAK THAT DOWN FOR YOU WHEN WE GET THESE NUMBERS THAT ARE BROKEN DOWN INTO CLASSIC VENTILATORS VERSUS MECHANICAL.

THE TOTAL IS FOURTEEN HUNDRED AND NINETY, BUT THERE ARE FIVE HUNDRED CLASSIC VENTILATORS AND NINE HUNDRED NINETY MECHANICAL VENTILATORS.

THOSE ARE IF YOU COMBINE THE TWO THEY'RE AT ABOUT A 50 PERCENT USAGE RATE FOR VENTILATORS.

ON COVID-19, HOSPITALIZED AND VENTILATED, THIS NUMBER IS NOT ON THE SLIDE, BUT I

[00:50:03]

THINK IT'S SOMETHING WE COMPARE EVERY WEEK.

SO COVID-19 HOSPITALIZED AND VENTILATED THIS TODAY'S REPORT WAS TWO HUNDRED THIRTY SIX COMPARED TO LAST WEEK OF TWO HUNDRED TWENTY THREE.

A PERCENT OF ALL VENTILATED PATIENTS WITH COVID-19 IS ABOUT TWENTY EIGHT PERCENT.

THEN WE LOOK AT ICU BEDS, SO CONFIRMED COVID-19 ADULTS IN ICU IS TWO HUNDRED AND NINETY TWO.

THAT'S UP FROM 290 FROM LAST WEEK.

AND THEN A PERCENT OF ADULT ICU PATIENTS WITH CONFIRMED COVID IS ABOUT FORTY SIX PERCENT.

AND THEN THE NUMBERS THAT WE USUALLY DISCUSS AVAILABLE STAFFED INPATIENT BEDS IS SIX HUNDRED AND SIXTY FOUR AVAILABLE STAFFED ICU BEDS.

ADULT ICU IS ONLY 15, SO THIS IS DOWN FROM TWENTY ONE FROM LAST WEEK.

AND THAT'S THE NUMBER THAT'S OVER ON THE RIGHT SIDE.

THE MIDDLE.

THIS IS A GRAPH OF LET ME BACK UP ONE SORRY.

THE MIDDLE IS JUST A GRAPH FROM MAY WHEN WE STARTED CALCULATING AND TRACKING THESE NUMBERS.

WE DIDN'T ALWAYS GET THESE REPORTS EVERY DAY FROM THE TRAUMA SERVICE AREA.

SO ONCE WE STARTED GETTING THEM STARTED TRACKING THEM AND THEN WHAT WE DID ON THIS NEXT SLIDE IS WE BLEW UP THE PICTURE SO THAT YOU COULD SEE IT FROM AROUND THE ORIGINAL SPOT THAT WE HAD IN JULY ALL THE WAY TO NOW.

IT JUST GETS A LITTLE BIT HARD TO SEE WHEN THEY'RE IT'S THAT CLOSE TOGETHER.

SO THE TWO LINES YOU SEE, THE ORANGE LINE AGAIN IS THE PERCENT OF PATIENTS WITH COVID-19.

SO YOU TAKE THAT WAS THE ORIGINAL WAY THAT WE REPORTED IT WAS NUMBER OF COVID VERSUS ALL IN PATIENTS IN THE HOSPITAL.

BUT THE RED LINE IS THE WAY THE STATE LOOKS AT IT, WHICH IS COMPARED TO THE HOSPITAL CAPACITY.

SO IT INCLUDES ALL PATIENTS PLUS ALL AVAILABLE BEDS.

AND RIGHT NOW, OUR NUMBERS, THE LAST SEVEN DAYS HAVE RANGED FROM JUST OVER 20 PERCENT TO JUST UNDER TWENTY TWO PERCENT FOR THE LAST SEVEN DAYS.

AND WE'LL COMPARE THAT TO THE TRAUMA SERVICE AREA, WHICH WE'RE TRAUMA SERVICE AREA IN DALLAS.

AND THIS TAKES ALL OF THOSE NUMBERS INTO ACCOUNT.

AND THEIR NUMBERS THIS WEEK WE'RE RIGHT AT TWENTY SEVEN PERCENT.

SO COMPARATIVELY, DALLAS COUNTY'S PERCENTAGES ARE A LITTLE BIT LOWER THAN THE TRAUMA SERVICE AREA.

THESE ARE THE GARLAND IMPACTS THAT JASON WENT OVER.

AND THEN TO REPORT OUT ON THE GARLAND FUNDED TESTING SITES.

SO THE TOTAL TESTS SO FAR TO DATE, 15 THOUSAND AND SEVENTY AT OUR GARLAND FUNDED SITES, CONFIRMED POSITIVES FROM THOSE SITES IS TWO THOUSAND TWO HUNDRED AND SIXTY NINE.

AND THEN IN THE GREEN IS CONFIRMED NEGATIVES AT TWELVE THOUSAND TWO HUNDRED SIXTY SIX.

AND WE HAVE FIVE HUNDRED AND THIRTY FIVE TESTS THAT ARE AWAITING RESULTS.

THESE ARE THE STAFF IMPACTS, SO LOOKING AT THE LEFT COLUMN, IT'S A PINK COLOR, I GUESS.

SEVENTY EIGHT HAVE TESTED POSITIVE.

TWO ARE EXCLUDED FROM WORK AWAITING TESTS, AND THEN FIFTY SIX ARE EXCLUDED DUE TO HIGH RISK EXPOSURE.

SO CURRENTLY WE HAVE A TOTAL OF ONE HUNDRED AND THIRTY SIX EMPLOYEES THAT ARE EXCLUDED FROM WORK.

AND THEN WE HAVE ONE HUNDRED AND EIGHTY SEVEN WHO HAVE ACTUALLY RECOVERED AND RETURNED TO WORK.

AND IN THIS GRAPH WAS ONE THAT WE HAD TYPICALLY BEEN REPORTING, WE DID NOT HAVE ACCESS TO IT LAST WEEK WHEN WE REPORTED, BUT IT'S THE SUMMARY OF EMPLOYEE EXCLUSIONS JUST SO THAT YOU CAN SEE THE TRENDS.

SO THE RED COLORED LINE IS THE EXCLUDED POSITIVE CASES, THE BLUE COLOR LINE IS THE HIGH RISK EXPOSURE CASES AND THEN THE GREEN IS TOTAL EMPLOYEES EXCLUDED.

AND THEN THAT'S THE VACCINATION SLIDE THAT JASON COVERED EARLIER.

SO I WILL STOP SHARING AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.

ANY QUESTIONS FOR MISTIE OR FOR JASON WHILE WE'VE STILL GOT THEM? I SEE NONE, MISTIE, THANK YOU.

AND WE EXPERIENCED OUR FIRST SNOW EVENT UNDER YOUR WATCH AND I THINK WE ALL SURVIVED IT FOR THAT MAYBE 30 MINUTES THAT IT ACTUALLY LASTED.

BUT THANK YOU FOR ALL THE UPDATES TO LET US KNOW WHAT WAS.

WHAT COULD HAVE POTENTIALLY FALLEN AROUND US, BUT THANK YOU TO YOU AND YOUR TEAM FOR KEEPING US UPDATED AND, YOU KNOW, A FRACTION OF AN INCH OF SNOW.

THANK YOU.

YES, SIR.

THANKS.

ALL RIGHT.

THAT WILL MOVE ON TO ITEM FOUR, B LIBRARY MASTER PLAN DRAFT REPORT.

[4B. Library Master Plan Draft Report]

COUNCIL JUST TO LET YOU KNOW, WE DO HAVE.

WE DO HAVE BETTYE HAYNES ON LINE WITH US THIS EVENING, WHO IS, AS YOU ALL KNOW, IS

[00:55:07]

OUR LIBRARY BOARD CHAIR.

SHE IS JOINING US AS WELL.

AND OTHERWISE, I WILL TURN IT OVER TO KAREN.

GOOD EVENING, COUNCIL MAYOR AND COUNCIL.

TONIGHT, I'LL BE PRESENTING THE UPDATED DRAFT OF OUR LIBRARY MASTER PLAN.

SHARE MY SCREEN.

ALL RIGHT.

HERE'S WHAT WE'RE GOING TO BE LOOKING AT TONIGHT, AND I KNOW IT LOOKS DAUNTING, BUT WE'LL TRY TO KEEP IT AS SHORT AS POSSIBLE.

WE'LL GO THROUGH A BRIEF SUMMARY OF BACKGROUND AND PLANNING PROCESS.

WE'LL LOOK AT THE MODERN LIBRARY, LOOK AT THE NEXT CHAPTER THAT WE HAVE PLANNED FOR GALAND'S LIBRARIES.

LOOK AT THE LIBRARY PLAN HIGHLIGHTS FOR THE STRATEGIC TECHNOLOGY, STAFFING AND FACILITIES PLANS, AND THEN LOOK AT SOME ACTUAL ACTIONS SELECTED FROM EACH PLAN.

TO BRIEFLY REVIEW, WE BEGAN THE PROCESS OF UPDATING OUR COMPREHENSIVE MASTER PLAN SOME MONTHS AGO WITH CONSULTANTS OVER THE OUR LAST COMPREHENSIVE PLAN WAS UPDATED AND APPROVED BY COUNCIL IN AUGUST OF 2001.

FOR THE LIBRARY TO BE ABLE TO MOVE FORWARD AND SUPPORT THE CITY'S APPROVED STRATEGIC FOCUS AREAS, WE NEEDED TO COMPLETELY OVERHAUL OUR EXISTING PLAN.

THE ENTIRE PLAN IS COMMUNITY BASED AND IS MEANT TO SUPPORT AND DEVELOP A MORE VIBRANT GARLAND.

SO OUR TEAM OF STAFF BEGAN TO REVIEW THE DATA, RESEARCH AND STATISTICS PROVIDED BY THE CONSULTANTS, WE ANALYZED A LOT OF DATA, ESPECIALLY DEMOGRAPHIC INFORMATION, LIBRARY USAGE, BUT CONTINUE TO HOLD FORUMS AND COMMUNITY STAKEHOLDER MEETINGS TO UNDERSTAND LIBRARY NEEDS.

AND ALL OVER EIGHTEEN HUNDRED PEOPLE PARTICIPATED IN THE COMMUNITY ENGAGEMENT PORTION OF THE PROCESS.

TAKING ALL OF THAT INFORMATION, WE THEN COMPLETED A NEEDS ASSESSMENT AND DEVELOPED A STRATEGIC PLAN TO HELP PROVIDE A PATHWAY TO MEET OUR COMMUNITY NEEDS.

NOW QUICKLY RUN THROUGH A FEW HIGHLIGHTS, ACCORDING TO THE EXCUSE ME, 2019 CENSUS ESTIMATES, OVER HALF OF GARLAND'S POPULATION ARE ADULTS.

OF THOSE ADULTS, ABOUT A QUARTER DO NOT HAVE A HIGH SCHOOL EDUCATION.

AND AS YOU ALREADY KNOW, THE EARNING POTENTIAL FOR SOMEONE WHO DOESN'T HAVE A BASIC EDUCATION IS SEVERELY LIMITED.

OVER A THIRD OF GARLAND'S POPULATION IS UNDER THE AGE OF 18, LEAVING ABOUT 11 AND A HALF PERCENT AS SENIOR CITIZENS.

THESE ARE ALL IMPORTANT PIECES OF INFORMATION FOR US TO KNOW, TO BE ABLE TO LEARN HOW WE CAN BETTER PLAN SERVICES FOR THE PUBLIC.

FOR EXAMPLE, DO WE NEED TO EXPAND OR ENHANCE CERTAIN COLLECTIONS SUCH AS EARLY LITERACY OR EDUCATIONAL SUPPORT? DO WE NEED TO EXPAND OUR FOREIGN LANGUAGE COLLECTION? IT ALSO HELPS US IN THE DEVELOPMENT OF PROGRAMS FOR BOTH EDUCATIONAL PURPOSES AS WELL AS ENTERTAINMENT PURPOSES.

AGAIN, THESE DEMOGRAPHIC STATISTICS HIGHLIGHT THE DIVERSE MAKEUP WE HAVE IN THE CITY, WHICH SHOULD GIVE US A FEW MORE CLUES AS TO HOW WE CAN BETTER SERVE OUR RESIDENTS.

IN ADDITION, THESE STATS BEGIN TO IDENTIFY SOME DIFFERENT COMMUNITY NEEDS.

HERE YOU CAN SEE THAT GARLAND HAS A HIGH NUMBER OF PEOPLE LIVING BELOW THE POVERTY LINE.

THE LIBRARY HAS TO ASK ITSELF, HOW CAN WE HELP IMPROVE THIS STATISTIC? NOW, TO GIVE YOU A SNAPSHOT OF LIBRARY USERS, THE FIRST GRAPH ON THE LEFT SHOWS THE PERCENTAGE OF GARLAND RESIDENTS WHO HAVE A LIBRARY CARD, WHETHER IT'S AN ACTIVE CARD OR AN EXPIRED CARD, AND HOW MANY RESIDENTS DO NOT HAVE A LIBRARY CARD, WHICH IS ABOUT A THIRD OF THOSE ACTIVE RESIDENTS.

SEVENTY SEVEN PERCENT ARE RESIDENTS OF THE CITY AND TWENTY THREE PERCENT ARE NONRESIDENTS RESIDENTS.

AND AS I MENTIONED, GOING THROUGH THIS PROCESS, OUR TEAM CONTINUED TO HOLD FORUMS AND COMMUNITY STAKEHOLDER MEETINGS TO BETTER UNDERSTAND LIBRARY NEEDS FROM DIFFERENT POINTS OF VIEW AND DIFFERENT PERSPECTIVES AGAIN.

AND ALL OVER EIGHTEEN HUNDRED PEOPLE PARTICIPATED IN THE COMMUNITY ENGAGEMENT PORTION, INCLUDING MANY OF YOU.

OF THOSE WHO PARTICIPATED IN THE COMMUNITY ENGAGEMENT PORTION, THEY DIDN'T HOLD BACK OUT OF WHAT THEY WANT OUT OF THEIR PUBLIC LIBRARY OR WHAT THEY EXPECT OUT OF

[01:00:09]

THEIR PUBLIC LIBRARY.

SO A FEW OF THOSE HIGHLIGHTS IS RESIDENTS WANT MODERN LIBRARY FACILITIES THAT MEET AN ARRAY OF NEEDS, INCLUDING DESIGNATED SPACES FOR TEENS, INDOOR AND OUTDOOR FACILITIES AND ADDITIONAL HOURS OF SERVICE, DIFFERENT GROUPS WANT PARTNERSHIPS AND COLLABORATIONS THAT CAN HELP SUPPORT EDUCATION AND WORKFORCE DEVELOPMENT INITIATIVES WITHIN THE CITY.

ACCESS TO TECHNOLOGY IS OF CRITICAL IMPORTANCE, IMPORTANCE AND OTHER EDUCATORS WANTED TO PROVIDE SUPPORT FOR EMERGENT AND BASIC LITERACY SKILLS FOR ALL AGES.

OR AS A RESULT OF THIS COMMUNITY FEEDBACK AND THE DATA ANALYSIS PROCESS, A LIST OF COMMUNITY NEEDS EMERGED THAT SHOULD INFLUENCE LIBRARY SERVICE PROVISION AND PRIORITIES, AND THOSE COMMUNITY NEEDS ENDED UP BEING FIVE MAJOR ONES.

THE GAPS IN EDUCATIONAL ATTAINMENT LEADING TO LOWER INCOME AND HIGHER POVERTY LEVELS.

PRESCHOOLERS AND KINDERGARTNERS STARTING THEIR ACADEMIC CAREERS, NOT SCHOOL READY.

THE DIVIDE BETWEEN RESIDENTS WHO HAVE ACCESS TO TECHNOLOGY AND THOSE WHO DON'T AND IT EVEN GOES A STEP FURTHER WITH EVEN IF YOU HAVE THE TECHNOLOGY, MAYBE NOT KNOWING HOW TO BEST UTILIZE OR USE THAT TECHNOLOGY AT HOME.

A LACK OF LIBRARY PARTNERSHIPS AND COLLABORATIONS WITH OUTSIDE ORGANIZATIONS AND AN OUTDATED LIBRARY FACILITIES THAT WERE NOT CONSTRUCTED TO PROVIDE FOR MODERN TECHNOLOGY.

TEXAS STATE LIBRARY AND ARCHIVES COMMISSION PROVIDES A SET OF CRITERIA TO MEET STATE ACCREDITATION STANDARDS ACCREDITATION ALLOWS US TO BE ABLE TO TAKE ADVANTAGE OF DISCOUNTS, SERVICES AND FUNDING PROVIDED BY THE STATE.

CURRENTLY, WE DO MEET BASIC ACCREDITATION STANDARDS, AND THIS ALLOWS GARLAND LIBRARIES TO PARTICIPATE IN THE TEXSHARE DATABASES PROGRAM AT A GREAT DISCOUNT, PROVIDE INTERLIBRARY LOAN AND TEXSHARE CARD PROGRAM TO PATRONS AND APPLY FOR STATE GRANTS.

AND JUST TO GIVE YOU AN IDEA OF THE AMOUNT OF DISCOUNT WE'RE TALKING ABOUT, WE CURRENTLY ARE ABLE TO TAKE ADVANTAGE OF ALMOST THREE HUNDRED THOUSAND DOLLARS WORTH OF ONLINE DATABASES FOR BETWEEN TEN AND ELEVEN THOUSAND DOLLARS A YEAR.

IT WAS A GREAT SAVINGS FOR US.

NOW, MODERN LIBRARY, MODERN PUBLIC LIBRARY SERVICE CAN BE SUMMED UP WITH ONE PHRASE, AND IT'S ACCESS FOR ALL.

ITS ACCESS TO BOOKS AND MEDIA AND A VARIETY OF PLATFORMS, ITS ACCESS TO TECHNOLOGIES THAT MEET PUBLIC NEED, BUT ALSO ALLOW PEOPLE THE ABILITY TO BE EXPOSED TO NEW AND ITS ACCESS TO THE LIBRARY, WHETHER THAT'S IN PERSON OR THROUGH VIRTUAL MEANS.

IT'S ACCESS TO A PLACE TO WORK, STUDY, COMMUNICATE AND COLLABORATE.

IT'S A LIBRARY WITHOUT WALLS, MEANING WE GO OUT INTO THE COMMUNITY AND BRING THE LIBRARY TO YOU.

IT'S ABOUT CONNECTING PEOPLE WITH WHAT THEY NEED AND EVERYTHING THAT WE OFFER THE PUBLIC IS OF NO COST TO THE PATRON.

ALL YOU NEED IS A LIBRARY CARD.

SO WE'RE TURNING THE PAGE.

THIS IS REALLY THE FUN PART.

THIS IS WHERE WE GET TO COMPLETELY REIMAGINE GARLAND'S LIBRARY AND CHANGE THE DIRECTION OF WHERE OUR LIBRARIES ARE HEADED.

BUT TO BE ABLE TO DO THIS I'D LIKE YOU TO JUST TAKE A MOMENT AND CLEAR OUT YOUR MIND OF ANY PRECONCEIVED BELIEFS OR EXPERIENCES THAT YOU MAY HAVE HAD WITH GARLAND LIBRARIES IN THE PAST.

WE'RE IN THE PROCESS OF CHANGING SOME THINGS UP AND SHAKING THINGS UP IN A REALLY GOOD WAY TO BETTER SERVE AND SUPPORT AT GARLAND.

AND NICK GIBSON EVEN MADE US THE VIDEO TO HELP US MAKE THAT POINT SO WITH THAT.

YOU FIND A BOOK YOU CHECK OUT A BOOK ABOUT AND YOU RETURN THE BOOK.

THIS IS THE LIBRARY OF YOUR PARENTS PROGRAMING AND ENTERTAINMENT FOR ALL AGES.

THE LIBRARY, AS YOU KNOW IS RESOURCES.

AND WE BELIEVE LEARNING SHOULD BE ON YOUR OWN TERMS, NOT CONFINED TO WALLS PRESENTATION].

WE STILL GOT YOUR BOOKS, HARDBACK PAPERBACK, TABLET, DIGITAL.

HOW ABOUT A PODCAST TALKING A BOOK.

WE'VE GOT IT ALL.

WE HAVE AN AMAZING FOREIGN LANGUAGE PROGRAM AS WELL.

SO NO MATTER WHAT YOUR NEEDS OR INTEREST OUR FRIENDLY AND KNOWLEDGEABLE STAFF ARE HERE TO HELP YOU SUCCEED.

AND ABOVE ALL SO I HAVE TO THANK NICK FOR THAT HE DID AN AWESOME JOB OF BEING ABLE TO PUT THAT TOGETHER IN THE MIDDLE OF A PANDEMIC WHILE WE HAVE REDUCED SERVICES TO THE PUBLIC SO KUDOS TO NICK.

[01:05:01]

SO HOW ARE WE GOING TO DO THIS, HOW ARE WE GOING TO TURN THE PAGE.

BY EMBRACING THE THREE P'S, WHICH IS PEOPLE PLACE AND PLATFORM AS HIGHLIGHTED BY THE ASPEN INSTITUTE.

THE LIBRARY NEEDS TO BE A COMMUNITY PARTNER, A NEIGHBORHOOD RESOURCE CENTER, A COMMUNITY LIVING ROOM AND A LIBRARY WITHOUT WALLS.

WE NEED TO BE WHERE THE PEOPLE ARE AND MEET THE PEOPLE WHERE THEY ARE.

AND THIS IS REALLY MEETING PEOPLE WHERE THEY ARE BOTH PHYSICALLY AND PHILOSOPHICALLY.

SO YOU REMEMBER THAT I MENTIONED THAT OUR TEAM TOOK A LOOK OR TOOK ALL OF THE INFORMATION THAT WE GATHERED DURING THE FIRST PART OF THE PLANNING PROCESS.

WITH ALL OF THAT, WE DEVELOPED THE STRATEGIC PLAN.

THE STRATEGIC PLAN IDENTIFIES OUR MISSION AND VISION, AS WELL AS IDENTIFIES HOW WE'RE GOING TO ADDRESS COMMUNITY NEEDS.

SO FIRST, OUR TEAM, ALONG WITH THE LIBRARY BOARD, REVISED OUR MISSION STATEMENT TO EMPHASIZE BUILDING AND SUPPORTING A COMMUNITY.

AND OUR MISSION STATEMENT ENDED UP WITH THE LIBRARY BUILDS COMMUNITY BY PERSONALLY ASSISTING CUSTOMERS IN DISCOVERING INFORMATION SERVICES AND PROGRAMS THAT ENRICH THEIR QUALITY OF LIFE.

THE LIBRARY PROVIDES ACCESS TO TECHNOLOGY THAT CONTRIBUTES TO ECONOMIC GROWTH BY SUPPORTING EARLY LITERACY, WORKFORCE DEVELOPMENT, SMALL BUSINESSES AND COMMUNITY DEVELOPMENT.

THEN WE DEVELOPED A VISION STATEMENT AND WE WANT PEOPLE TO KNOW THAT IF YOU CAN THINK IT, IF YOU CAN DREAM IT, IF YOU WANT IT, WHATEVER THAT MAY BE, YOU CAN MAKE IT HAPPEN AT YOUR GARLAND PUBLIC LIBRARY.

DURING THIS PROCESS, THE TEAM DEVELOPED THREE STRATEGIC FOCUS AREAS SERVICE TO YOUTH, SERVICE TO ADULTS AND SERVICE TO THE COMMUNITY.

THESE FOCUS AREAS AND GOALS ARE THE PLAN TO HELP THE LIBRARY MEET THOSE COMMUNITY NEEDS THAT WE REVIEWED EARLIER.

LOOKING AT SERVICE TO YOUTH WE WANT TO ADVANCE EARLY CHILDHOOD LEARNING WITH QUALITY PROGRAMS AND SERVICES.

THIS INCLUDES LOOKING AT THE DIFFERENT MATERIALS THAT WE'RE OFFERING AND WITH BOOKS, MEDIA AND PUTTING TOGETHER SOME LITERACY KITS TO BE ABLE TO HELP CAREGIVERS AND PARENTS HELP THEIR CHILD BE SCHOOL READY.

WE WANT TO ADVANCE AND SUPPORT SCHOOL READINESS, AND THIS CAN BE DONE BY EDUCATING PARENTS AND CAREGIVERS ON HOW TO PROVIDE A SOLID FOUNDATION OF LITERACY SKILLS FOR THEIR CHILDREN TO HELP THEM BE SCHOOL READY AND START READY TO LEARN.

WE ALSO WANT TO IMPROVE OUR PROGRAMS AND SERVICES TO TWEENS AND TEENS.

AND IF YOU'RE WONDERING, TWEENS ARE BETWEEN THE AGE OF A YOUNG CHILD AND A TEENAGER AROUND THAT CRITICAL MIDDLE SCHOOL AGE.

SERVICE TO ADULTS, THE GOALS DEVELOPED HERE ARE TO HELP SUPPORT AND PROVIDE NEEDED PROGRAMS, RESOURCES AND MATERIALS THAT WILL HELP GARLAND'S ADULT POPULATION.

AND THIS IS A WIDE AND VARIED AGE EXCUSE ME, AGE RANGE.

SO WE WANT TO PROVIDE A DIVERSE COLLECTION OF MATERIALS TO MEET DEMAND AND NEED THESE MATERIALS NEED TO BE IN BOTH PHYSICAL AND DIGITAL FORMATS AND OFFERED IN MULTIPLE LANGUAGES.

WE WANT TO PARTNER WITH AREA EDUCATIONAL AND CULTURAL INSTITUTIONS TO SUPPORT LIFELONG LEARNING BY OFFERING PROGRAMS AND SERVICES ON A VARIETY OF SUBJECTS AND TOPICS.

THE INTENT IS TO PROVIDE A WIDE RANGE OF CLASSES AND PROGRAMS ON VARYING LEVELS THAT WOULD HELP EXPOSE PARTICIPANTS TO SOMETHING THEY MAY NOT HAVE EVER GOTTEN TO PARTICIPATE IN BEFORE.

AND AGAIN, WE WANT TO PARTNER WITH AREA EDUCATIONAL AND CULTURAL INSTITUTIONS TO PROVIDE WORKFORCE DEVELOPMENT AND JOB SKILLS PROGRAMS ON A VARIETY OF SUBJECTS.

AND ONE OF THE KEY WORDS HERE IS, PARTNER, WE'VE GOT TO UP OUR PARTNERSHIPS AND WORKING WITH LOCAL ORGANIZATIONS TO MAKE SOME OF THESE THINGS HAPPEN.

LASTLY, THE LIBRARY WILL OFFER ONE ON ONE ASSISTANCE TO INDIVIDUALS, JOB SEEKERS AND NONTRADITIONAL STUDENTS TO HELP THEM ACHIEVE THEIR GOALS.

AND LAST, WE HAVE SERVICE TO THE COMMUNITY, THE LIBRARY SHOULD BE A PLACE THAT IS A REFLECTION AND REPRESENTS THE COMMUNITY IT SERVES.

SO WE WANT THE LIBRARY TO BE A PLACE TO CELEBRATE GARLAND'S DIVERSE COMMUNITY AND NEIGHBORHOODS.

AND THIS IS THROUGH PROGRAMS, EVENTS AT THE MATERIALS THAT WE SELECT AND THE ARTS.

WE WANT TO BE A COMMUNITY CONNECTOR, NOT JUST A COLLECTOR.

WE WANT TO PROVIDE NEEDED SPACE FOR THE PUBLIC.

AND WE WANT TO REDUCE BARRIERS TO ACCESS FOR REVIEWING AND UPDATING LIBRARY POLICIES AND PROCEDURES.

SO THOSE STRATEGIC FOCUS AREAS AND GOALS THEN HELP GUIDE THE PROCESS AND OUTCOMES FOR THE TECHNOLOGY PLAN, THE STAFFING PLAN AND THE FACILITIES PLAN.

NEXT WE WILL BRIEFLY REVIEW HIGHLIGHTS OF THOSE PLANS AND THEN LOOK AT SPECIFIC ACTION ITEMS. SO TECHNOLOGY PLAN HIGHLIGHTS GARLAND'S LIBRARIES NEED TO PROVIDE

[01:10:03]

TECHNOLOGIES THAT ARE CURRENTLY NEEDED BY THE PUBLIC, AS WELL AS BE A PLACE THAT OFFERS ACCESS TO CUTTING EDGE AND NEW TECHNOLOGIES.

FOR SOME PEOPLE, THE LIBRARY IS GOING TO BE THE ONLY PLACE THAT THEY HAVE ACCESS TO USE OR BE EXPOSED TO NEW AND TRENDING TECHNOLOGIES.

GARLAND LIBRARIES ALREADY OFFER THE PUBLIC ACCESS TO COMPUTERS, WI FI, SCANNING, PRINTING, FAXING AND COPYING.

BUT WE SHOULD LOOK AT EXPANDING OUR OFFERINGS TO INCLUDE DIFFERENT TYPES OF OPERATING SYSTEMS, MAKER STYLE EQUIPMENT AND EVEN ARTIFICIAL INTELLIGENCE AND VIRTUAL REALITY PROGRAMS AND SOFTWARE.

ACCESS TO THE HARDWARE AND SOFTWARE IS OFFERED AT NO COST TO CARDHOLDERS.

HOWEVER, WE DO CHARGE A SMALL FEE FOR CONSUMABLES LIKE THE PAPER AND INK THAT IT WOULD TAKE TO PRINT.

NEXT, THE EXPERTISE OF OUR LIBRARY STAFF IS ONE OF THE LIBRARY'S GREATEST ASSETS.

EACH LIBRARY LOCATION PROVIDES A WELL-TRAINED STAFF READY TO MEET THE NEEDS OF THE PUBLIC.

HOWEVER, WE NEED TO MAKE SURE THAT WE HAVE STAFF WHO ARE MULTILINGUAL AT EACH LOCATION, ESPECIALLY IN SPANISH AND VIETNAMESE.

THE LIBRARY SHOULD ALSO HAVE AN OUTREACH AND LITERACY COORDINATOR, TEEN LIBRARIAN AND FULL TIME LIBRARY ASSISTANT TO HELP SOME OF THESE GOALS.

THIS SHOULD BE DONE BY REALIGNING, NOT BY INCREASING THE PERSONNEL BUDGET.

IN THE PAST, WE HAVE TAKEN ADVANTAGE OF AN INTERN AND PRACTICUM STUDENTS FOR A SEMESTER OR TWO AT THE LIBRARY, AS WELL AS PARTICIPATED IN THE STUDENT AMBASSADORS PROGRAM AND PROJECT SEARCH WITH GREAT RESULTS.

THESE PROGRAMS PROVIDE US WITH TALENT WHILE PROVIDING THE STUDENTS WITH REAL WORLD EXPERIENCE.

THESE CHARTS ON THE SLIDE WILL GIVE YOU A SNAPSHOT OF SOME OF THE THINGS THAT WE DO AN SOME OF THE SERVICES THAT WE PROVIDE THE PUBLIC AND THEN THE PARTICIPATION RATE.

YOU CAN SEE THAT WE HAVE IN FISCAL YEAR 19, AT LEAST, WE OFFERED A GOOD NUMBER OF PROGRAMS FOR ABOUT EIGHTEEN THOUSAND PEOPLE WHO PARTICIPATED IN THOSE PROGRAMS. AND THEN IN THIS PAST YEAR WITH COVID, WE SWITCHED EVERYTHING TO A VIRTUAL FORMAT, STILL PROVIDED OVER TWO HUNDRED AND SEVENTY EIGHT PROGRAMS AND HAD OVER FIFTY THREE THOUSAND CONNECTIONS TO THOSE PROGRAMS. AND THAT'S JUST THE THE INTERNET CONNECTION OR THE VIEW FOR IT.

IT DOESN'T NECESSARILY REFLECT THE NUMBER OF PEOPLE WHO WERE ON THE OTHER SIDE OF THAT COMPUTER OR THAT SMART DEVICE WATCHING THE PROGRAM.

WE OFFER A GOOD NUMBER OF DATABASES AND THEY'RE VERY WELL USED.

AND THEN WE CIRCULATE WELL OVER A MILLION ITEMS EVERY YEAR, BOTH IN PHYSICAL AND DIGITAL FORMATS.

AND THEN FACILITY PLAN HIGHLIGHTS.

LIBRARY BUILDINGS HAVE CHANGED OVER THE YEARS, TECHNOLOGY WASN'T REALLY EVEN THOUGHT ABOUT WHEN SOME OF OUR LIBRARY BUILDINGS WERE CONSTRUCTED.

A PUBLIC NEEDS AND EXPECTATIONS HAVE ALSO CHANGED.

NOW LIBRARIES ARE USED FOR PROGRAMING MEETING SPACES BY INDIVIDUALS AND GROUPS.

THEY'RE NEEDED FOR COLLECTIONS.

TECHNOLOGIES OFFER A PLACE OF SOLITUDE, BE A PLACE FOR SOCIAL INTERACTIONS TOGETHER FOR COLLABORATION.

WE REALLY GET TO BE ALL THINGS FOR ALL PEOPLE, AND IT'S RATHER EXCITING.

OUR FACILITIES SHOULD BE A WELCOMING AND INVITING PLACE FOR THE PUBLIC TO BE ABLE TO COME, AS YOU SHOULD BE ABLE TO SEE INSIDE THESE FACILITIES FROM THE STREET OR THE PARKING LOT.

AND THEY SHOULD LOOK ALIVE FROM THE EXTERIOR OUTDOOR SPACE IS JUST AS IMPORTANT AS INDOOR SPACE.

AND THAT IS ONE OF THE THINGS THAT CAME ACROSS IN THE PUBLIC ENGAGEMENT PORTION OF THE PLAN.

PEOPLE WANT AN OUTSIDE AREA.

EXTERIOR SPACE CAN BE A GREAT WAY TO INCREASE THE SQUARE FOOTAGE OF LIBRARY PROGRAMING SPACE AND ALSO PROVIDE A WAY TO SHARE SYNERGIES WITH OTHER DEPARTMENTS OR ORGANIZATIONS.

AND LASTLY, WE SHOULD PROVIDE INCREASED POINTS OF ACCESS TO UNDERSERVED POPULATIONS OF GARLAND IN NEW AND INNOVATIVE WAYS.

FOR EXAMPLE, THE LIBRARY MATERIALS KIOSK AND POP-UP LIBRARIES AT DIFFERENT LOCATIONS, AND DIFFERENT EVENTS ARE TWO GREAT WAYS TO BE ABLE TO DO THIS.

YOU'VE MADE IT TO THE END.

THIS IS OUR LAST SECTION, AND IT DOES PROVIDE US WITH A LIST OF THE LIBRARY'S TOP ACTION ITEMS FROM ALL FOUR AREAS, THE STRATEGIC TECHNOLOGY, STAFFING AND FACILITIES PLANS.

THIS IS BY NO MEANS AN EXHAUSTIVE LIST.

SOME OF THE ITEMS ON THIS LIST AND INCLUDED IN THE PLAN WILL REQUIRE POLICY CHANGES THAT WE WOULD NEED TO BRING BACK TO YOU FOR CONSIDERATION.

ALL OF THESE ITEMS WILL HELP US TAKE THE NECESSARY STEPS TO MEET OUR STRATEGIC GOALS AND OUR COMMUNITY NEEDS.

SO ONE OF THE BIGGEST THINGS THAT WE HAVE TO DO IS BREAK DOWN THESE BARRIERS TO

[01:15:02]

ACCESS.

A LIBRARY MATERIALS KIOSK IS A GREAT WAY TO INCREASE AN ACCESS POINT TO UNDERSERVED AREAS.

THEY CAN PUT LIBRARY MATERIALS IN THE HANDS OF PEOPLE WHO MAY NOT OTHERWISE HAVE A WAY TO VISIT A PHYSICAL LIBRARY LOCATION.

WE ALSO WANT TO REMOVE LIBRARY FINES.

AND I WANT TO BE CLEAR THAT THIS DOESN'T TAKE AWAY THE RESPONSIBILITY OF THE PATRON.

THEY STILL HAVE TO RETURN THE ITEMS THAT THEY'VE CHECKED OUT OR THEY'LL BE CHARGED FOR LOST OR DAMAGED MATERIALS THE FINES CAN PRESENT AN ECONOMIC BARRIER THAT PROHIBITS ACCESS TO NEEDED RESOURCES AND MATERIALS FOR THOSE WHO CANNOT PAY THE FINES, ESPECIALLY CHILDREN, SENIORS WHO ARE ON A FIXED INCOME AND THOSE LIVING IN POVERTY.

AND IF YOU HAVE TO MAKE A DECISION WHETHER TO PAY A LIBRARY FINE OR PUT FOOD ON THE TABLE, YOU KNOW, HOPEFULLY YOU WOULD CHOOSE FOOD ON THE TABLE AND NOT PAY YOUR LIBRARY FINE.

THERE ARE A NUMBER OF PUBLIC LIBRARIES, BOTH IN THE METROPLEX AND NATIONWIDE THAT HAVE GONE FINE FREE.

THE VAST MAJORITY OF THESE LIBRARIES ARE SEEING AN INCREASE IN PATRONAGE BECAUSE OF THIS ACTION.

WE ALSO NEED TO DESIGN LIBRARIES FOR INCLUSION BECAUSE LIBRARIES ARE FOR ALL.

AND THIS IS INCLUSION FROM ADA AND AND ALSO OTHER CONSIDERATIONS AS WELL.

AND THEN WE NEED TO OPEN UP, AS WE ARE CURRENTLY DOING, AND NOT ONLY OFFER PROGRAMS IN PERSON, BUT VIRTUALLY AS WELL, THERE ARE A LOT OF PEOPLE WHO ARE ABLE TO PARTICIPATE IN PROGRAMS BY BEING ABLE TO LOG ON VIRTUALLY TO PARTICIPATE INSTEAD OF HAVING TO COME IN PHYSICALLY.

ALONG THE SAME LINES, WE NEED TO INVESTIGATE THE FEASIBILITY OF PROVIDING ADDITIONAL HOURS OF OPERATION AT LIBRARY BRANCH LOCATIONS WITHOUT ADDING TO THE PERSONNEL BUDGET.

THIS IS A LITTLE BIT DIFFICULT TO DO RIGHT NOW DURING A PANDEMIC, BUT IT'S CERTAINLY SOMETHING THAT WE NEED TO LOOK AT AND TRY TO MAKE PROVISION FOR.

WE NEED TO PROVIDE NEW AND INNOVATIVE LIBRARY PROGRAMING THROUGH OFFSITE POP-UP LIBRARY PROGRAMS IN THE COMMUNITY OUTSIDE OF OUR FOUR WALLS.

THIS IS TAKING THE LIBRARY OUT TO THE PEOPLE THINK LIBRARY IN THE PARK, STORYTIME ON THE SQUARE AND OTHER EVENTS.

WE ALSO NEED TO IMPLEMENT A FORMAL OUTREACH PROGRAM FOR LIBRARY SERVICES.

GIVEN WHERE WE ARE, THIS SHOULD BE BOTH IN-PERSON AND THROUGH VIRTUAL OUTREACH AS WELL.

I JUST REALIZED I HAVE NOT BEEN ADVANCING THE SCREEN.

I AM SORRY ABOUT THAT.

ALL RIGHT.

NEXT, WE HAVE REFOCUSED LIBRARY PROGRAMS AND SERVICES, SEE, THIS IS WHAT HAPPENS I GET PASSIONATE ABOUT LIBRARY SERVICES AND FORGET TO CHANGE THE SCREEN.

NEXT, WE'LL REFOCUS LIBRARY PROGRAMS AND SERVICES TO HELP IMPROVE PATRONS SKILLS TO HELP ENSURE CHILDREN ARE SCHOOL READY, IMPROVE WORKFORCE AND EMPLOYMENT SKILLS OF GARLAND RESIDENTS AND PROVIDE AN IMPROVED QUALITY OF LIFE.

WE WILL PROVIDE FUN AND IMMERSIVE PROGRAMS WITH A FOCUS ON STEAM AND SCHOOL READINESS TO CHILDREN AND CAREGIVERS, ADULT PROGRAMS TO TWEENS AND TEENS, AND PARTNER WITH OUTSIDE AGENCIES TO PROVIDE THE SUPPORT NEEDED FOR STUDENTS OF ALL AGES.

TO BE SUCCESSFUL THIS WILL REQUIRE THE LIBRARY TO PARTNER AND COLLABORATE WITH OTHER CITY DEPARTMENTS AND OUTSIDE ORGANIZATIONS SUCH AS THROUGH THE GARLAND AREA SERVICE PROVIDERS NETWORK, GISD RICHLAND COLLEGE AND OF 2020, THE LIBRARY DID BECOME A COMMUNITY PARTNER WITH GISD, AND WE'VE BEEN WORKING SINCE THEN WITH THEIR FAMILY AND COMMUNITY ENGAGEMENT TEAM TO EXPLORE WAYS TO PROVIDE NEEDED RESOURCES TO STUDENTS AND CAREGIVERS.

THIS INVOLVES EVERYTHING FROM DEVELOPING, RECORDED AND VIRTUAL CONTENT FOCUSED ON DEVELOPING SKILL SETS, AS WELL AS DEVELOPING NEW PHYSICAL COLLECTIONS DESIGNED TO HELP ADDRESS SCHOOL READINESS, THINK LITERACY AND SKILL KITS.

IT ALSO INCLUDES PROVIDING A LIBRARY CARD FOR GISD STUDENTS, WHICH IS SOMETHING WE'RE WORKING THROUGH WITH GISD AND WOULD HAVE TO BRING BACK TO COUNCIL FOR CONSIDERATION AT A LATER POINT IN TIME.

AGAIN, AND BREAKING DOWN BARRIERS, WE HAVE TO TAKE THIS INFORMATION AND THESE RESOURCES TO THE PLACES WHERE STUDENTS AND THEIR PARENTS ARE.

THIS GOES FOR WORKFORCE DEVELOPMENT, TOO.

WE BRING THE TRAINING TO THE PEOPLE AND AT NO CHARGE.

WE'RE CURRENTLY WORKING ON ONE OF THESE PARTNERSHIPS WITH DALLAS COLLEGE TO

[01:20:01]

PROVIDE PROGRAMS FOR ADULT EDUCATION AND WORKFORCE TRAINING.

THIS IS WHAT I'M DOING WRONG.

OK, I'LL GET IT BY THE END.

OH, CONTINUING ON WITH LIBRARY PROGRAMS AND SERVICES, WE WANT TO PROVIDE PROGRAMS THAT CELEBRATE AND EDUCATE THE PUBLIC ON GARLAND'S DIVERSE CULTURE.

WE WANT TO BE OUT IN THE COMMUNITY AND MARKET OUR PROGRAMS AND SERVICES TO NON USERS AND UNDERSERVED POPULATIONS.

ONE WAY IS TO NETWORK WITH LOCAL PHYSICIANS, DAYCARES, HEALTH CARE CLINICS, THE VA AND DENTISTS AS A SMALL SAMPLING THERE, AS WELL AS PROVIDE MARKETING MATERIALS IN MULTIPLE LANGUAGES.

PART OF CELEBRATING OUR CULTURE IS TO WORK WITH A HERITAGE MUSEUM TO CONTINUE TO CULTIVATE AND EDUCATE THE PUBLIC ABOUT OUR HISTORY.

RIGHT NOW, OUR CATALOGING TEAM IS WORKING TO INCLUDE BIBLIOGRAPHIC RECORDS IN OUR CATALOG THAT HELPS REFER PATRONS LOOKING FOR ITEMS RELATED TO GARLAND'S HISTORY TO THE MUSEUM FOR THAT SPECIALIZED HELP.

WE ALSO WANT TO PROVIDE FUN AND IMMERSIVE LIBRARY PROGRAMING WITH A FOCUS ON ARTIFICIAL INTELLIGENCE, ROBOTICS AND VIRTUAL REALITY.

AND BECAUSE WE ARE THE PUBLIC LIBRARY, THESE TECHNOLOGIES ARE AVAILABLE TO LIBRARY CARD HOLDERS AT NO CHARGE.

THEY'LL BE AVAILABLE FOR ALL AGES AS WELL.

AS DISCUSSED BEFORE, ACCESS TO TECHNOLOGY IS CRITICAL FOR THE PUBLIC, ESPECIALLY RIGHT NOW, WE HAVE TO WORK ON BRIDGING THE DIGITAL DIVIDE IN GARLAND, FOR EXAMPLE, THIS WAS AMPLIFIED DURING THE PANDEMIC.

WHEN SCHOOLS SHUT DOWN BACK IN THE SPRING AND THEY STARTED TO PROVIDE THE MUCH NEEDED EQUIPMENT TO STUDENTS.

THERE WAS A A REAL DIVIDE IN THE NUMBER OF STUDENTS WHO KNEW HOW TO USE THE TECHNOLOGY WILL VERSUS THOSE WHO DIDN'T KNOW HOW TO USE THE TECHNOLOGY, EVEN BEING ABLE TO CONNECT ALL THE EQUIPMENT TO BE ABLE TO ADEQUATELY DO THEIR SCHOOL STUDIES.

AND THAT WAS JUST SCHOOL.

SOME OF THE ACTIONS DISCUSSED IN THIS SECTION WILL OVERLAP WITH ACTIONS LISTED IN LIBRARY FACILITIES.

BUT LOOKING AT ACTIONS FOR TECHNOLOGY, WE NEED TO BE ABLE TO OFFER THE INFRASTRUCTURE AND THE FACILITIES TO BRING IN COMMUNITY PARTNERS TO PROVIDE EDUCATIONAL, INFORMATIVE AND HANDS-ON TRAINING FOR THE PUBLIC, ESPECIALLY AS IT RELATES TO WORKFORCE DEVELOPMENT.

WE'VE COMPLETED THESE NEXT TWO ACTIONS, WHICH ARE ONLINE LIBRARY CARD REGISTRATION AND INSTALLING A PUBLIC SCANNER AT WALNUT CREEK BRANCH LIBRARY SINCE THE PLAN'S INCEPTION.

AND WE ALSO WANT TO OUTFIT OUR STUDY ROOMS, WHICH ARE AVAILABLE AT MOST OF OUR LOCATIONS WITH AUDIO VISUAL EQUIPMENT TO SUPPORT NOT ONLY DISTANT STUDENTS, BUT ALSO TELEWORK AND TELEMEDICINE.

AT THIS TYPE OF EQUIPMENT CONDUCTING REMOTE MEETINGS, AS WELL AS PARTICIPATING IN JOB INTERVIEWS.

AND WE'D LIKE TO PROVIDE DEVICES IN THE LIBRARY THAT SUPPORT BOTH WINDOWS AND IOS OR MAC OPERATING SYSTEMS OUTFIT OUR PUBLIC ROOMS TO BE ABLE TO BE RESERVED ONLINE WITH A LIBRARY CARD AND MAKE SURE ALL OF OUR PUBLIC USE SPACES ARE UPDATED TO PROVIDE ENOUGH ELECTRICAL AND BANDWIDTH TO SUPPORT PUBLIC NEED.

NOW WE'LL LOOK AT LIBRARY FACILITIES.

ONE, WE NEED TO CONSTRUCT OR RENOVATE FACILITIES TO PROVIDE THE INFRASTRUCTURE AND LAYOUT TO MEET CURRENT NEEDS, WHETHER THAT'S FOR COLLECTION SIZE, TECHNOLOGY PROGRAMING OR MEETING SPACE.

HOWEVER, THE SPACES SHOULD BE DESIGNED TO EASILY ADAPT TO FUTURE NEEDS AND EXPECTATIONS.

TWO.

WE NEED TO DESIGN LIBRARY FACILITIES FOR MAXIMUM FLEXIBILITY, AND THIS INCLUDES OUR SERVICE DESKS.

SO IF YOU'VE BEEN TO ANY OF OUR LOCATIONS, WE HAVE RATHER LARGE SERVICE DESKS THAT ARE VERY STATIONARY, WHICH KIND OF LOCKS US IN.

THREE LIBRARY FACILITIES ARE INCREDIBLY IMPORTANT, BUT ONE SQUARE FOOT OF SPACE PER CAPITA IS A GREAT ASPIRATIONAL GOAL.

IT'S NOT SOMETHING THAT'S EASILY ATTAINABLE BUT THIS PLAN FOR FACILITIES BEGINS TO TAKE THE NECESSARY STEPS TO EXPAND AND MODERNIZE CURRENT LIBRARY FACILITIES AND TO TRY TO HELP TAKE STEPS TO MEET THAT ASPIRATIONAL GOAL.

LIBRARY FACILITIES NEED TO BE CONSTRUCTED WITH AN OPTION FOR FUTURE EXPANSION.

TODAY'S PLAN HAS TO BE SENSITIVE TO THE CURRENT REALITIES OF FINANCIAL AND STAFFING LIMITATIONS.

LASTLY, LIBRARY FACILITIES SHOULD INCORPORATE OUTDOOR SPACES FOR ADDITIONAL LIBRARY PROGRAMING SPACE AND PUBLIC USE SPACE.

NOW WE'LL TAKE A LOOK AT INDIVIDUAL FACILITY ACTIONS.

I'M VERY EXCITED ABOUT THIS PROJECT AT THE WALNUT CREEK BRANCH LIBRARY IS GOING TO BE MOVED AND EXPANDED AT THE HALL OF

[01:25:04]

THE NEW FACILITY WILL BE DESIGNED AT EIGHTEEN THOUSAND SQUARE FEET.

BUT TAKE FUTURE EXPANSION OPTIONS INTO CONSIDERATION, WHICH I DON'T KNOW IF IT COMES ACROSS VERY WELL.

THAT'S WHAT THE DRAWING IS, A ROUGH SKETCH.

THE DESIGN WILL ALSO ATTEMPT TO INCLUDE EXTERIOR PROGRAMING SPACE THAT MAY BE SHARED BETWEEN THE LIBRARY REC CENTER FOR INDIVIDUAL AND JOINT PROGRAMS. NOW, THE CENTRAL LIBRARY, WHICH WE JUST CELEBRATED ITS FIFTIETH BIRTHDAY IN TWENTY TWENTY, WHICH IS REALLY HARD TO HAVE A BIRTHDAY FOR A LIBRARY DURING A PANDEMIC, CENTRAL NEEDS TO BE REDESIGNED AND RENOVATED TO PROVIDE EFFICIENT USE OF SPACE FOR PUBLIC AND STAFF AREAS.

DESIGN SHOULD BE FOR MAXIMUM FLEXIBILITY, CAN INCLUDE EXTERIOR PROGRAMING SPACE.

WE NEED TO UPGRADE THE EXTERIOR OF THE CENTRAL LIBRARY TO MAKE THE BUILDING A MORE OPEN AND INVITING FACILITY TO THE PUBLIC.

IF YOU'VE EVER PASSED BY THE FACILITY, IT DOESN'T OFFER ENOUGH WINDOWS OR LIGHT OR REALLY OFFER ANYTHING THAT WOULD MAKE YOU WANT TO WALK THROUGH THOSE DOORS SOMETIMES IF YOU'RE JUST LOOKING AT THE EXTERIOR OF THE BUILDING.

IT'S VERY CONCRETE AND VERY BEIGE.

CENTRAL ALSO NEEDS TO UPDATE INFRASTRUCTURE.

THE CURRENT ELECTRICAL SYSTEM DOES NOT ALLOW THE CAPACITY NEEDED TO MEET SAFETY AND TECHNOLOGY NEEDS.

WE'RE TAKING CARE OF THIS WITH SOME GRANT FUNDS IN THE NEAR FUTURE.

AND WE WANT TO DESIGN A TECHNOLOGY AREA OR TECHNOLOGY CENTER FOR THE PUBLIC AT CENTRAL THAT MAY BE USED TO PROVIDE HANDS ON ACCESS TO HARDWARE, SOFTWARE, TRAINING AND DEMONSTRATION PROGRAMS. AT SOUTH GARLAND LIBRARY, THE LAYOUT SHOULD BE STUDIED AND RECONFIGURED TO PROVIDE THE BEST USE OF SPACE THAT INCLUDES GOOD SIGHT LINES AND SPACE ALLOCATION FOR DESIGNATED AREAS, INCLUDING A TEAM AREA, CHILDREN'S AREA AND ENOUGH MEETING SPACE.

THE BACK AREA OR THE NETTLE'S AREA OF SOUTH SHOULD BE REPURPOSED TO EITHER PUBLIC USE SPACE OR A DESIGNATED LITERACY AND WORKFORCE DEVELOPMENT CENTER FOR ADULTS.

THE EXTERIOR OF SOUTH SHOULD ALSO BE UPGRADED TO MAKE IT A MORE FRIENDLY, INVITING AND WELCOMING PLACE FOR THE PUBLIC.

WHILE NORTH IS IN ITS CURRENT LOCATION, ITS BUILDING LAYOUT NEEDS TO BE INVESTIGATED AND RECONFIGURED TO ALLOW FOR BETTER EFFICIENCY AND SECURITY AND THE PROGRAM ROOM THERE NEEDS TO BE UPDATED WITH A DIGITAL PROJECTOR AND SCREEN FOR LIBRARY AND PUBLIC USE AS WELL.

AND LASTLY, ARE SOME OTHER LONG TERM CONSIDERATIONS FOR FUTURE BOND PROGRAMS DOWN THE ROAD? THESE ARE NOT CURRENT ACTION ITEMS. ONE IS LOOKING AT THE EXTERIOR FACADES AND PROGRAMING SPACES AT BOTH NORTH AND SOUTH LIBRARIES.

TWO IS TO CONSIDER RELOCATING AND EXPANDING THE NORTH GARLAND BRANCH LIBRARY TO A STAND ALONE LOCATION IN NORTH GARLAND AND LASTLY, TO CONSIDER THE ADDITION OF A FIFTH BRANCH LIBRARY LOCATION SOMEWHERE BELOW CENTERVILLE ROAD.

LIBRARY'S MASTER PLAN.

I KNOW IT'S BEEN A LOT OF INFORMATION AND A REALLY LARGE BINDER IN A SHORT AMOUNT OF TIME.

I HOPE OUR PASSION FOR SERVING PEOPLE AND MORE SPECIFICALLY THE GARLAND COMMUNITY DOES COME ACROSS.

I'M HAPPY TO MEET WITH ANY OF YOU IF YOU HAVE ANY QUESTIONS, CONCERNS OR IF YOU'D LIKE TO OFFER ANY FEEDBACK IN THE NEAR FUTURE.

WITH THAT, I WILL TRY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE TONIGHT.

VERY GOOD, IF YOU CAN UNSHARE YOUR SCREEN FOR ME.

ANY QUESTIONS FOR MS. ARCHIBALD ON THIS? DEPUTY MAYOR PRO TEM MORRIS.

THANK YOU, MAYOR.

AND KAREN, GOOD JOB.

IT WAS A BIG BINDER AND IT WAS SHORT, NOTICE AND I DRANK A LOT OF COFFEE OVER THE WEEKEND AS I TRIED TO PLOW THROUGH IT TO AT LEAST SKIM THE SURFACE.

BUT IT IS AN EXCITING PLAN AND IT'S ONE THAT WE'VE WAITED FOR A LONG TIME.

I LOVE THE EMPHASIS ON PEOPLE BECAUSE THAT'S WHAT THIS IS ABOUT.

IT'S ABOUT SERVING THE PEOPLE.

AND I LIKE THAT THAT SEEMS TO BE CENTRAL TO PRETTY MUCH EVERY ONE OF THESE THINGS.

YOU'VE THOUGHT ABOUT PEOPLE AND HOW PEOPLE USE THE LIBRARY AND HOW PEOPLE CAN USE THE LIBRARY.

SO I LIKE THE ATTENTION TO REMOVING BARRIERS AND IDENTIFYING WHAT BARRIERS THERE ARE AND ACTUALLY HOW TO REMOVE THEM.

I THINK THAT WAS REALLY WELL DONE.

I LOVE THE FINE FREE PROGRAM AND I HAVE SEEN THAT WORK IN OTHER CITIES.

[01:30:04]

AND THAT IS IT'S ALMOST COUNTERINTUITIVE TO THINK THAT THAT CAN ACTUALLY, IN THE END HAVE A BETTER RESULT BECAUSE IT MAKES PEOPLE STOP HIDING.

AND THEREFORE, A LOT OF TIMES IT MEANS THEY ACTUALLY BRING BACK THE MATERIALS INSTEAD OF HIDING WITH THEM AND YOU NEVER SEE THEM AGAIN.

SO I LOVE ALL OF THOSE THINGS.

AND WE'LL BE TALKING ABOUT THIS MORE.

AND SO I'M NOT GOING TO TAKE UP A LOT OF TIME RIGHT NOW.

BUT I DID WANT TO CONVEY A COUPLE OF THINGS THAT CAME UP IN MY DISTRICT BECAUSE I HAD POSTED THIS AND A LINK TO YOUR PRESENTATION AND INTERESTINGLY TWO OF THEM WENT TOGETHER.

SO THEY ASKED IF WE CAN LOOK AT HAVING AN EMPHASIS FOR SENIORS AS WELL AS CHILDREN.

AND ONE OF THEM WAS SPECIFICALLY ASKING ABOUT LINKS TO GENEALOGY RESOURCES LIKE THE DALLAS LIBRARY HAS ARCHIVES ONLINE AND WHETHER OR NOT WE COULD DO THAT.

AND THAT'S A USE THAT'S NOT NECESSARILY PART OF THE MASTER PLAN, BUT THE WHOLE CONCEPT OF CONSIDERING SENIOR USE OF LIBRARY AS BEING A CATEGORY JUST LIKE TWEENS AND TEENS AND ALL THESE OTHER SENIORS, A LOT OF TIMES DO HAVE THAT INTEREST AND ONCE THE PANDEMIC IS HOPEFULLY PAST US, IT WOULD BE NICE TO REACH OUT MORE AND DRAW THEM IN.

I LOVED THE STATEMENT THAT YOU HAD IN THERE ABOUT LIBRARIES BEING CO-LOCATED WITH ART SHOPS, FILM COLOCATED.

AND THAT WAS PART OF WHAT I LIKED, PARTICULARLY ABOUT THE WALNUT BRANCH GOING TO HOLFORD FOR AN OPPORTUNITY TO CO-LOCATE WITH SOMETHING DIFFERENT.

AND I'M KIND OF EXCITED AS THE YEARS GO ALONG TO SEE HOW WE WORK THAT OUT IN OUR DIFFERENT BRANCHES, WHAT WE CAN CO-LOCATE WITH AND AROUND, AND JUST WHAT THE COMMUNITY RESPONSE IS TO THAT.

I THINK THAT'S VERY FORWARD LOOKING.

ONE THING CAUGHT MY EYE AND I JUST WONDERED IF IT COULD GO TOGETHER.

WE'RE TALKING ABOUT MORE OUTDOOR READING AREAS, WHICH I'M ABSOLUTELY ON BOARD.

WE ALSO TALKED ABOUT PARKING REQUIREMENTS THAT THIS STUDY BASICALLY WENT FROM US REQUIRING ONE SPACE FOR EVERY THREE HUNDRED VERSUS ONE SPACE FOR EVERY THREE FIFTY, WHICH WOULD BE A LESSER, PARKING NEEDS IF I UNDERSTOOD THAT CORRECTLY.

AM I GETTING THAT RIGHT? I BELIEVE SO, YES, MA'AM.

OK, SO COMBINING THE NEED FOR OUTDOOR READING AREAS WITH A REDUCED NEED, WHICH I THINK HAS COUNCIL HAS ALREADY SHOWN WE'RE ON ON BOARD WITH SENSIBLE REDUCTIONS AND JUST A BUNCH OF CONCRETE NOBODY'S PARKING ON.

IS THAT SOMETHING THAT SOME OF OUR LIBRARIES THAT BY REDUCING PARKING TO MEET THESE NEW CRITERIA, THAT WE COULD ACTUALLY OPEN UP WITHOUT A WHOLE LOT OF DRAMA? SOME AREAS IT COULD BE USED TO ADD SOME OUTDOOR READING AREAS.

IT'S CERTAINLY SOMETHING THAT WE CAN LOOK AT, WALNUT IS EASY WITH MOVING IT TO A NEW LOCATION, BEING ABLE TO PROGRAM THAT AT THE BEGINNING.

I DO THINK WE HAVE SOME OPPORTUNITIES WITH CENTRAL AND SOUTH IN PARTICULAR TO LOOK AT THOSE LOCATIONS WHEN WE GET READY TO DO THE MODERNIZATIONS AND INCORPORATE, EVEN IF IT'S IN AN UNTRADITIONAL OR A NONTRADITIONAL WAY OF INCORPORATING THAT SPACE? I WILL SAY I THINK CENTRAL IS REALLY FORTUNATE THAT WE'RE SO CLOSE TO THE SQUARE AND WE'RE ABLE TO DO PARTNER AND DO SOME DIFFERENT THINGS, YOU KNOW, AS IT'S FEASIBLE TO BE ABLE TO DO ON THE SQUARE.

BUT IT WOULD BE GREAT TO HAVE THAT SPACE, YOU KNOW, OUTSIDE OF OUR BACK DOOR AS WELL.

OK, WELL, AGAIN, GOOD JOB, I ENJOYED LOOKING AT THIS, I ENJOYED YOUR PRESENTATION, AND I'M GOING TO ENJOY WATCHING THIS MOVE FORWARD.

I LIKE THE STATEMENT THAT YOU COINED BEING A CONNECTOR RATHER THAN A COLLECTOR.

BORROWED.

SO, YOU KNOW, BUT I THINK THAT THAT REALLY STRIKES TO THE HEART OF WHAT WE WANT TO DO.

WE WANT TO CONNECT PEOPLE WITH OTHER PEOPLE.

WE WANT TO CONNECT PEOPLE WITH RESOURCES.

WE WANT TO CONNECT PEOPLE WITH THE COMMUNITY, WITH JOBS, WITH EDUCATION.

WE WANT TO BE A CONNECTOR.

AND I THINK WHAT YOU'RE LOOKING AT IS RIGHT ON.

SO, AGAIN, THANK YOU VERY MUCH.

THANK YOU, MAYOR.

THANK YOU.

COUNCIL MEMBER WILLIAMS. THANK YOU, MAYOR.

GOOD EVENING MS. ARCHIBALD.

GOOD EVENING.

GOOD EVENING.

THANK YOU FOR YOUR PRESENTATION EXCELLENT PRESENTATION.

[01:35:04]

FIRST, THANK YOU FOR I DID LOOK AT THE REPORT.

THANK YOU FOR YOUR OUT-OF-THE-BOX VISIONARY THINKING FOR THE LIBRARY.

SO YOU'RE TO BE COMMENDED FOR THAT.

THANK YOU SO MUCH FOR DOING THAT.

AND I'M SURE YOU MAY OR MAY NOT HAVE HAD A CHANCE TO GLANCE AT MY NOTES THAT I SENT YOU.

YOU ACTUALLY ANSWERED OR TOUCHED ON A NUMBER OF THOSE IN YOUR PRESENTATION.

SO IF YOU'D LIKE TO JUST COMMENT BRIEFLY ON THE OTHERS, FINE.

AT THIS TIME OR WE CAN ADDRESS THOSE LATER.

BUT I WAS PARTICULARLY IMPRESSED WITH THE AREA BRIDGING THE DIGITAL DIVIDE AND PARTNERING TO DO THAT.

HOW WE DO IT, THAT'S OUR CHALLENGE.

BUT THAT'S A BIG CHALLENGE.

OUR PARTNERSHIPS, PARTICULARLY WITH GISD AND DOING THAT AND THE CHALLENGE THAT YOU MENTIONED WHEN THEY ISSUED NEW HARDWARE TO STUDENTS AND SOME OF THE CHALLENGES THAT THEY HAD THERE, AND THE FOURTH THING IS USING INTERNSHIPS TO MEET SOME OF OUR SHORT TERM OR TEMPORARY STAFFING, NEEDS AND MOBILE UNITS, ACTUALLY PENETRATING OUR NEIGHBORHOODS AND MAKING LIBRARY SERVICES AVAILABLE.

I'M GOING TO DATE MYSELF, BUT I REMEMBER THE BOOKMOBILE THAT WAS, YOU PROBABLY DON'T EVEN REMEMBER BOOKMOBILES.

BUT I DO.

AND YOU SHOULD CHASE THAT TRAP.

BUT THOSE AREAS AND WHAT I TRIED TO DO IN MY COMMENTS, I DIDN'T TRY TO ADDRESS ANYTHING THAT WAS COVERED WITH CAPITAL IMPROVEMENTS, JUST SOME OTHER THINGS, BUT THOSE AREAS.

AND SO I'M LOOKING FORWARD TO IMPLEMENTATION OF THIS PROCESS.

AND OH, THE OTHER THING I MENTIONED WAS, WAS ADA COMPLIANCE SO THAT ANYTHING IN ADDITION THAT YOU'D LIKE TO SORT OF ADDRESS TONIGHT.

BECAUSE LIKE YOU SAID, YOU TOUCHED ON A NUMBER OF THOSE IN YOUR PRESENTATION, BUT AGAIN, I REALLY COMMEND YOUR VISION AND I'M LOOKING FORWARD TO THE EXECUTION PART WITH YOUR LEADERSHIP.

THANK YOU VERY MUCH.

THANK YOU.

IF I MAY, THERE IS ONE THING WITH THE ADA COMPLIANCE THAT I THINK MAY ANSWER YOUR QUESTION AND TOUCH ON SOMETHING THAT DEPUTY MAYOR PRO TEM MORRIS MENTIONED.

IT'S MORE THAN DESIGNING LIBRARIES FOR INCLUSION IS MORE THAN JUST ADA AND IT'S LOOKING AT THE FACILITY AS A WHOLE AND REALLY MAKING IT WELCOMING TO WHATEVER COMMUNITY THAT IT SERVES.

RIGHT.

SO IF IT'S HEAVILY POPULATED BY SENIORS, IT'S HAVING ALL OF THAT IN MIND AND THE FURNISHINGS AND HOW WE HAVE THINGS LAID OUT.

I KEEP TALKING ABOUT THIS.

I KEEP READING ABOUT THIS PUBLIC LIBRARY IN I THINK IT'S OHIO THAT COMPLETELY IT WAS A MAJOR RENOVATION OR GROUND UP BUILD THAT THE POPULATION AROUND IT THAT THEY SERVE HAD A LARGE NUMBER OF CHILDREN AND ADULTS WHO ARE ON THE SPECTRUM.

SO EVERYTHING THAT WAS CONSTRUCTED HAD THAT IN MIND.

SO IT'S REALLY LOOKING AT THE COMMUNITIES THAT WERE SERVING AND THEN DESIGNING THOSE FACILITIES TO MEET THAT NEED.

IT WAS PROBABLY WAY MORE THAN YOU WANTED TO KNOW.

SURE, SURE, SURE.

AND LASTLY.

YOU MENTIONED POLICY, SO YOU WILL BE COMING FORTH RIGHT AS WE MOVE THROUGH THIS PROCESS WITH RECOMMENDATIONS REGARDING SPECIFIC POLICY CHANGES THAT YOU'LL BE BRINGING BACK TO COUNCIL TO FACILITATE THIS PROCESS AND THE IMPLEMENTATION OF YOUR RECOMMENDATIONS? IS THAT CORRECT.

YES, SIR.

OK, OK.

OK.

ALL RIGHT.

WELL, I APPRECIATE IT AGAIN AND THANKS.

AND I DIDN'T DO COFFEE, BUT I SO IT'S AN EXCELLENT STORY.

SO WE'RE LOOKING FORWARD TO WORKING WITH YOU.

THANK.

THANK YOU, MR. MAYOR.

YES SIR.

COUNCIL MEMBER MCNEAL.

THANK YOU, MR. MAYOR.

AND KAREN, THANKS VERY, VERY MUCH, AN OUTSTANDING PLAN AND I'LL FORWARD MY ADDITIONAL COMMENTS TO YOU IN THE EMAIL I'LL YOU AS WELL.

THE ONE THAT YOU TOUCHED ON THAT WAS REALLY, REALLY IMPRESSIVE TO ME WAS WHEN YOU INDICATED ONE OF YOUR OUTREACH GROUPS WE'RE GOING TO BE SOME OF OUR DAYCARES AND SOME OF OUR EARLY PROVIDERS, EARLY CHILDREN PROVIDERS, BECAUSE I THINK IF WE CAN BUILD THAT INTEREST AT THAT AGE GROUP, IT'LL JUST FOLLOW THEM

[01:40:03]

THROUGHOUT THEIR LIVES.

SO I DEFINITELY LOVE THAT.

AND I SAW A LOT OF THAT ON PAGE TWENTY ONE ON THE INVESTING.

AND THEN THE SECOND PIECE FROM THE COMMUNITY PERSPECTIVE, AND YOU MAY ALREADY HAVE THIS IN THE PLAN, BUT I KNOW WE HAVE A LOT OF CHURCHES AND RELIGIOUS ORGANIZATIONS IN THE COMMUNITY.

AND DO THEY SHARE A LOT OF THEIR HISTORY? BECAUSE I KNOW MOST OF THEM RETAIN THEIR HISTORY INTERNALLY.

DO THEY SHARE THAT INFORMATION WITH YOU SO THAT WE HAVE A SECTION OR A CATALOG WHEREBY THE COMMUNITY WOULD HAVE ACCESS TO THIS AS WELL? IS THAT COULD BE INCLUDE THAT AS PART OF OUR OUTREACH AS WELL? WE CAN CERTAINLY LOOK AT IT AND CHURCHES IS ON OUR LIST THAT WE'RE DEVELOPING OF BEING ABLE TO GO OUT AND COMMUNICATE WITH AND MARKET RESOURCES AND PROGRAMS ON A REGULAR BASIS.

SO.

THAT IS DEFINITELY SOMETHING WE CAN LOOK AT.

ALL RIGHT.

THANK YOU SO MUCH.

AND AGAIN, I'LL SHARE MY ADDITIONAL COMMENTS IN EMAIL.

THANK YOU SO MUCH.

GREAT JOB.

THANK YOU SIR.

COUNCIL MEMBER HEDRICK.

THANK YOU, MR. MAYOR AND MS. ARCHIBALD I WANT TO ALSO CONGRATULATE YOU ON A PROJECT WELL DONE ON THAT, WHAT STOOD OUT MOST TO ME IS THE PART OF THE MISSION STATEMENT THAT SAID FOCUS ON ECONOMIC GROWTH.

AND THAT'S REALLY INTERESTING, CONSIDERING THAT'S NOT SOMETHING YOU TYPICALLY THINK OF AS A LIBRARY, BUT CERTAINLY WONDERFUL TO HAVE THAT IN THE REPORT AT FOCUS WITH THE NEEDS OF OUR COMMUNITY AND ESPECIALLY THE TECHNOLOGY FOCUS THAT HAD A LARGE PART OF YOUR PRESENTATION.

I MEAN, EVEN TODAY MY LIBRARY CARD EXPIRED AND I WAS ABLE TO RENEW IT AND GET A NEW BOOK ONLINE AND HAVE IT DOWNLOADED TO MY KINDLE.

SO I'VE DONE A LOT OF READING OVER THIS COVID YOU KNOW, DURING THAT QUARANTINE AND ABLE TO ACCESS THOSE RESOURCES ONLINE AND CONTINUE TO GROW THAT ALONG WITH THE HARD MATERIALS.

I THINK ONLINE IS CERTAINLY THE DIRECTION THAT LIBRARIES ARE HEADING.

AND I'M GLAD TO SEE THAT'S A LARGE PART OF THE REPORT AND THE FOCUS.

I JUST WISH THE EXTERIOR RENOVATIONS OF THE NORTH GARLAND LIBRARY BRANCH COULD BE BUMPED UP THAT LIST, BECAUSE WITH THE NUMBER ONE QUESTION, THE ANSWER IS 42 PERCENT OR WHATEVER IT WAS ON THERE THAT SAID THAT THEY WANTED OUTDOOR READING SPACE.

UNFORTUNATELY, A NORTH GARLAND LIBRARY BRANCH THAT REALLY DOESN'T HAVE A POSSIBILITY OF BEING SITUATED AS IT IS IN THE SHOPPING CENTER THERE.

SO I'D LOVE TO SEE ANY IMPROVEMENTS THE NEXT YEAR OF THAT BUILDING.

AND I KNOW INTERIOR IS ONE OF THE FOCUS.

BUT I THINK THE EXTERIOR OF THAT NORTH GARLAND LIBRARY DESPERATELY NEEDS SOME HELP AS WELL.

BUT THANK YOU AND THANK YOU FOR YOUR WONDERFUL REPORT.

THANK YOU.

THANK YOU SIR.

MR. BRADFORD.

YOU'RE MUTED.

DO YOU THINK WE'LL EVER GET TO A POINT I'M SORRY, I CAN'T LET THIS ONE GO WITHOUT SAYING SOMETHING? THIS HAS BEEN A REAL INTERESTING JOURNEY FROM THE STAFF SIDE.

AND WHAT WHAT I DISCOVERED ABOUT HALFWAY THROUGH THIS WAS THAT WHAT WE REALLY NEEDED TO DO WAS JUST FIGURE OUT HOW TO GET KAREN'S VISION OUT OF HER HEAD AND ONTO THE PAPER.

AND I'VE BEEN SO IMPRESSED WITH HER OUT OF THE BOX THINKING, AND SHE HAS TOTALLY CHANGED MY IDEA OF WHAT A LIBRARY CAN BE AND SHOULD BE IN A COMMUNITY.

BUT ALSO, I THINK A LOT OF CREDIT GOES TO OUR LIBRARY BOARD.

AND IT WOULD HAVE BEEN REAL EASY FOR A CITIZEN BOARD TO DIG IN THEIR HEELS AND SAY THIS IS TOO FAR OF A REACH OR THIS IS TOO UNTRADITIONAL OR THIS IS NOT WHAT WE HAD ENVISIONED IN A LIBRARY.

BUT OUR LIBRARY BOARD IS FULL OF DEDICATED CITIZENS WHO REALLY SHARE THE VISION THAT KAREN GAVE YOU TONIGHT.

AND I'M JUST SO EXCITED BECAUSE I THINK OF A LIBRARY BEING A BRICK BUILDING WITH IVY GROWING ON IT AND AND BEING UNACCESSIBLE OR INTIMIDATING TO A LOT OF FOLKS.

AND KAREN WOULD OFTEN USE THE TERM LIBRARIES WITHOUT WALLS.

AND SO I'M REALLY EXCITED THAT THIS MASTER PLAN IS REALLY GOING TO TAKE US TO A NEW ERA AS FAR AS LIBRARIES.

VERY GOOD.

THANK YOU, MR. BRADFORD.

ANY ADDITIONAL QUESTIONS OR COMMENTS? KAREN, THANK YOU FOR ALL YOUR WORK ON THIS, I KNOW IT HAS BEEN A LONG PROCESS, AND

[01:45:01]

BUT WHEN YOU'RE AND OBVIOUSLY THIS PLAN SETS US UP FOR A LOT OF GREAT THINGS FOR THE FUTURE OF OUR LIBRARY SYSTEM.

SO WE CERTAINLY APPRECIATE THAT.

WE LOOK FORWARD TO SEEING IT AS IT COMES FORWARD.

SO THANK YOU.

THANK YOU.

THANKS FOR THE OPPORTUNITY.

COUNCIL BEFORE WE MOVE ON TO THE NEXT ITEM, WE'RE GOING TO TAKE A QUICK RECESS.

WE'RE GOING TO TAKE A 10 MINUTE RECESS.

LET'S HAVE EVERYBODY BACK AT 7:55, PLEASE.

SEVEN FIFTY FIVE.

THANK YOU.

AND GOOD EVENING, AND WE ARE COMING BACK FROM RECESS FOR THE JANUARY 11, 2021

[4C. Preview of 2021 Proposed CIP]

WORK SESSION OF GARLAND CITY COUNCIL.

WE ARE TO ITEM 4 C PREVIEW OF 2021 PROPOSED CIP.

AND, MR. YOUNG, ARE YOU LEADING OFF ON THIS OR ALLYSON, WHO'S GOING TO TAKE US THROUGH THIS? MAYOR I WILL START US OFF.

GOOD.

THE 2021 PROPOSED CIP.

THE CAPITAL IMPROVEMENT PROGRAM IS A FIVE YEAR FINANCIAL PLAN FOR CAPITAL ASSETS SUCH AS PUBLIC WORKS AND UTILITY INFRASTRUCTURE, MUNICIPAL FACILITIES AND LARGER SPECIALIZED EQUIPMENT.

TO QUALIFY FOR THE CIP AND ITEM MUST MEET THE POLICY CRITERIA.

IT IS A CAPITAL ASSET.

IT HAS A USEFUL LIFE OF AT LEAST FIVE YEARS, AND IT EXCEEDS TWENTY FIVE THOUSAND DOLLARS.

THE CAPITAL IMPROVEMENT PROGRAM INCLUDES PLANNED PROJECTS FOR FIVE YEARS.

THE EXPECTED COST, THE METHOD OF FINANCING AND THE ESTIMATED UTILITY AND TAX RATE IMPACTS.

THE CAPITAL BUDGET IS THE FIRST YEAR OF THE CIP AND APPROPRIATES FUNDING FOR THE UPCOMING YEAR.

CAPITAL PROJECTS OFTEN SPANNED MULTIPLE YEARS.

APPROVING A PROJECT IN YEAR ONE MAY CREATE AN OBLIGATION TO ISSUE DEBT IN YEAR TWO TO COMPLETE THE PROJECT.

THE CAPITAL IMPROVEMENT PLAN MUST BE VIEWED FROM A MULTI-YEAR PERSPECTIVE.

THE CAPITAL IMPROVEMENT PROGRAM IS COMPOSED OF THREE MAIN PROJECT TYPES, TAX SUPPORTED PROJECTS INCLUDE THE VOTER APPROVED BOND PROGRAMS AND LARGE CAPITAL ITEMS. TAX SUPPORTED DEBT IS FINANCED, WITH GENERAL OBLIGATION BONDS AND CERTIFICATES OF OBLIGATION.

THIS DEBT IS REPAID BY THE DEBT SERVICE TAX RATE.

PROJECTS FOR THE CITY'S UTILITIES, INCLUDING WATER, ELECTRIC, WASTEWATER, ENVIRONMENTAL WASTE SERVICES DELIVERY AND STORMWATER MANAGEMENT ARE FINANCED WITH REVENUE BONDS AND CERTIFICATES OF OBLIGATION.

THIS TYPE OF DEBT IS REPAID BY UTILITY RATES.

FINALLY, PROJECTS FOR INTERNAL SERVICES DEPARTMENTS SUCH AS FLEET SERVICES AND INFORMATION TECHNOLOGY ARE FINANCED WITH CERTIFICATES OF OBLIGATION, AND DEBT IS REPAID BY CHARGES TO OTHER FUNDS.

THE PRIMARY GOAL OF THE TWENTY TWENTY ONE PROPOSED CIP IS TO ENHANCE THE ECONOMIC VIABILITY AND QUALITY OF LIFE FOR THE GARLAND COMMUNITY BY THE IMPLEMENTATION OF THE TWENTY NINETEEN BOND PROGRAM IN SEVEN YEARS AND EXPEDITING THE COMPLETION OF THE REMAINING TWO THOUSAND FOUR BOND PROGRAM PROJECTS.

THE TWENTY TWENTY ONE PROPOSED CIP TOTALS 4 HUNDRED AND TWENTY SEVEN POINT ONE MILLION AND IS AN INCREASE OF EIGHTY FIVE POINT ONE MILLION FROM THE 2020 PROPOSED CIP.

TAX SUPPORTED PROJECTS TOTAL ONE HUNDRED AND SEVENTY ONE POINT THREE MILLION, AND MAKE UP FORTY POINT ONE PERCENT OF THE TOTAL CIP.

INTERNAL SERVICE PROJECTS TOTAL ONE MILLION AND ARE ZERO POINT TWO PERCENT OF THE TOTAL CIP.

UTILITY SUPPORTED PROJECTS ARE TWO HUNDRED AND FIFTY FOUR POINT EIGHT MILLION DOLLARS AND MAKE UP FIFTY NINE POINT SEVEN PERCENT OF THE 2021 PROPOSED CIP.

FUNDING CAPACITY FOR THE CAPITAL IMPROVEMENT PROGRAM IS IMPACTED BY FOUR MAIN FACTORS THE TAX BASE.

AS PROPERTY VALUES GROW, EACH CENT ON THE DEBT SERVICE TAX RATE GENERATES MORE FUNDING.

IF VALUES DECLINE, LESS FUNDING IS AVAILABLE.

EXISTING DEBT SERVICE AS PREVIOUSLY ISSUED DEBT IS PAID OFF IT CREATES CAPACITY FOR NEW DEBT TO BE ISSUED WITHOUT AN INCREASE TO THE TAX RATE.

[01:50:05]

INTEREST RATES, DECLINES AND INTEREST RATES REDUCE THE COST TO BORROW AND CREATE REFINANCING OPPORTUNITIES ON EXISTING DEBT, WHICH INCREASES THE CAPACITY FOR MORE PROJECTS.

AND FINALLY, TAX RATES.

INCREASES TO THE TAX RATE ARE NEEDED WHEN GROWTH AND THE TAX BASE AND DECLINES IN EXISTING DEBT SERVICE DO NOT CREATE ENOUGH CAPACITY TO FUND NEW PROGRAMS. THE SIX POINT FIVE CENT INCREASE THE DEBT SERVICE TAX RATE APPROVED IN SEPTEMBER 2019, PROVIDES THE FUNDING NEEDED TO IMPLEMENT THE 2019 BOND PROGRAM.

THE TWENTY TWENTY ONE PROPOSED CIP WAS DEVELOPED WITH THE FOLLOWING ASSUMPTIONS, THE FIVE YEAR PLAN IS BASED ON AN AVERAGE INCREASE OF THREE POINT FIVE PERCENT A YEAR TO THE TAX BASE.

INTEREST RATES WILL GRADUALLY INCREASE BY TWENTY FIVE BASIS POINTS PER YEAR, AND THE TWENTY NINETEEN BOND PROGRAM IS SCHEDULED TO BE NINETY THREE POINT THREE PERCENT COMPLETE IN FIVE YEARS.

TAX SUPPORTED PROJECTS TOTAL ONE HUNDRED AND SEVENTY ONE POINT THREE MILLION, THE LARGEST PROGRAM AREA IS STREET AND TRANSPORTATION, WITH A BUDGET OF FORTY NINE POINT FOUR MILLION.

THIS IS FOLLOWED BY PARKS WITH A PROGRAM BUDGET OF THIRTY NINE POINT SIX MILLION PUBLIC SAFETY, WITH A PROGRAM BUDGET OF TWENTY SEVEN MILLION FACILITIES AND EQUIPMENT, WITH A PROGRAM BUDGET OF TWENTY FOUR POINT FIVE MILLION DRAINAGE WITH A PROGRAM BUDGET OF THIRTEEN POINT SIX MILLION.

ECONOMIC DEVELOPMENT WITH A PROGRAM BUDGET OF TEN POINT ONE MILLION.

LANDFILL WITH A PROGRAM BUDGET OF FOUR POINT SEVEN MILLION.

AND FINALLY LIBRARY WITH A PROGRAM BUDGET OF TWO POINT THREE MILLION.

THE 2021 TAX SUPPORTED PROGRAM REPRESENTS AN INCREASE OF FORTY POINT SEVEN MILLION FROM THE 2020 CIP.

THE TWENTY NINETEEN BOND PROGRAM IS PROJECTED TO BE TWENTY THREE POINT SIX PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND NINETY THREE POINT THREE PERCENT COMPLETE BY THE END OF TWENTY TWENTY FIVE.

THE TWO THOUSAND FOUR BOND PROGRAM IS PROJECTED TO BE EIGHTY ONE POINT EIGHT PERCENT COMPLETE BY THE END OF 2021 AND NINETY NINE POINT SIX PERCENT COMPLETE BY THE END OF 2025.

ONLY THE STREET TRANSPORTATION PROGRAM AREA IS ANTICIPATED TO HAVE 2004 BOND FUNDS REMAINING AFTER 2024 THE TWENTY NINETEEN BOND PARK LIBRARY AND DRAINAGE PROGRAMS ARE ANTICIPATED TO BE OVER 90 PERCENT COMPLETE BY THE END OF 2024 THE ANIMAL SHELTER AND ADOPTION FACILITY IS ANTICIPATED TO BE COMPLETED BY THE END OF TWENTY TWENTY ONE.

THE MUNICIPAL FACILITIES PROJECTS FROM THE TWENTY NINETEEN BOND PROGRAM ARE ANTICIPATED TO BE COMPLETED IN 2022.

THE STREET AND TRANSPORTATION, TWENTY NINETEEN BOND PROJECTS AND PROGRAMS ARE ANTICIPATED TO BE FOURTEEN POINT EIGHT PERCENT COMPLETE BY THE END OF 2021 AND 90.9 PERCENT COMPLETE BY THE END OF 2025.

THE STREET AND TRANSPORTATION 2004 BOND PROJECTS AND PROGRAMS ARE ANTICIPATED TO BE 79.3 PERCENT COMPLETE BY THE END OF 2021 AND NINETY NINE POINT TWO PERCENT COMPLETE BY THE END OF 2025.

THE PARK'S 2019 BOND PROJECTS AND PROGRAMS ARE ANTICIPATED TO BE 27 PERCENT COMPLETE BY THE END OF 2021 AND NINETY EIGHT POINT THREE PERCENT COMPLETE BY THE END OF TWENTY TWENTY FIVE.

THE PARKS TWO THOUSAND FOUR BOND PROJECTS AND PROGRAMS ARE PROJECTED TO BE 70 POINT EIGHT PERCENT COMPLETE BY THE END OF 2021 AND ONE HUNDRED PERCENT COMPLETE BY THE END OF 2024.

THE PUBLIC SAFETY TWENTY NINETEEN BOND PROJECTS ARE PROJECTED TO BE FORTY THREE POINT TWO PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND ONE HUNDRED PERCENT COMPLETE BY THE END OF TWENTY TWENTY FIVE.

THE PUBLIC SAFETY TWO THOUSAND FOUR BOND PROJECTS ARE PROJECTED TO BE ONE HUNDRED PERCENT EXPANDED BY THE END OF 2021.

THE DRAINAGE 2019 BOND PROJECTS ARE PROJECTED TO BE 15 PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND NINETY SEVEN POINT FOUR PERCENT COMPLETE BY THE END OF TWENTY TWENTY FIVE.

THE TWO THOUSAND FOUR DRAINAGE BOND PROJECTS ARE PROJECTED TO BE SEVENTY SEVEN POINT SIX PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND ONE HUNDRED PERCENT EXPENDED BY THE END OF TWENTY TWENTY THREE.

FOR ALL OTHER PROGRAMS, INCLUDING THE ANIMAL SHELTER, LIBRARY, ECONOMIC DEVELOPMENT AND MUNICIPAL FACILITIES, THE 2019 BOND PROJECTS ARE PROJECTED TO BE

[01:55:05]

TWENTY TWO POINT FIVE PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND EIGHTY ONE POINT SIX PERCENT COMPLETE BY THE END OF TWENTY TWENTY FIVE.

THE TWO THOUSAND FOUR BOND PROJECTS ARE PROJECTED TO BE SIXTY EIGHT POINT SEVEN PERCENT COMPLETE BY THE END OF TWENTY TWENTY ONE AND ONE HUNDRED PERCENT EXPENDED BY THE END OF TWENTY TWENTY THREE.

THIRTY NINE MILLION OF THE 2019 BOND FUNDS FOR THE ECONOMIC DEVELOPMENT AND REDEVELOPMENT PROGRAM AND THE LAND ACQUISITION AND PARCEL ASSEMBLAGE PROGRAM WILL BE SPENT AS PROJECTS ARE IDENTIFIED.

THE COMPLETION OF PROJECTION ABOVE ASSUMES AN ANNUAL EXPENDITURE OF THOSE FUNDS, THOUGH IT MAY VARY AS PROJECTS ARE IDENTIFIED.

THE TOTAL TAX SUPPORTED DEBT ISSUANCE REQUIRED FOR TWENTY TWENTY ONE IS ONE HUNDRED AND NINE POINT TWO MILLION.

THE TOTAL GENERAL OBLIGATION COMMERCIAL PAPER ISSUANCE FOR TWENTY TWENTY ONE IS EIGHTY NINE POINT TWO MILLION.

THE TOTAL CERTIFICATES OF OBLIGATION ISSUE FOR TWENTY TWENTY ONE IS TWENTY MILLION, INCLUDING SIX POINT SEVEN MILLION APPROVED IN TWENTY TWENTY FOR LANDFILL EQUIPMENT AND LANDFILL LAND PURCHASE.

TAX SUPPORTED DEBT IS PROJECTED TO BE TWO PERCENT OF THE TAX BASE OF SEVENTEEN POINT ONE BILLION PROJECTED OUTSTANDING DEBT AT THE END OF FY 2020 21 IS THREE HUNDRED AND FORTY EIGHT POINT FOUR MILLION.

IN 2025 WHEN NINETY THREE POINT THREE PERCENT OF THE TWENTY NINETEEN BOND PROGRAM IS PROJECTED TO BE COMPLETE.

THE PROJECTED TAX SUPPORTED DEBT IS ANTICIPATED TO BE THREE POINT FOUR PERCENT OF THE PROJECTED TAX BASE.

THE COMPOSITION OF THE TWENTY TWENTY ONE TAX SUPPORTED DEBT IS ONE POINT TWO MILLION FOR NEW PROJECTS, FOUR POINT FOUR MILLION FOR EQUIPMENT, TWENTY TWO POINT TWO MILLION FOR ONGOING PROGRAMS, AND EIGHTY ONE POINT FOUR MILLION FOR PROJECTS IN DESIGN OR UNDER CONSTRUCTION.

THE EMPHASIS ON THE IMPLEMENTATION OF THE BOND PROGRAM IS REFLECTED AS SEVENTY FOUR POINT SIX PERCENT OF TAX SUPPORTED DEBT IS SPECIFICALLY FOR PROJECTS IN DESIGN OR UNDER CONSTRUCTION.

UTILITY AND INTERNAL SERVICE PROJECTS TOTALED TWO HUNDRED AND FIFTY FIVE POINT EIGHT MILLION FOR TWENTY TWENTY ONE, ELECTRIC UTILITY HAS THE LARGEST BUDGET AT ONE HUNDRED AND FORTY POINT SIX MILLION, FOLLOWED BY WASTEWATER WITH A BUDGET OF SIXTY FIVE POINT SEVEN MILLION WATER WITH A BUDGET OF FORTY FOUR POINT NINE MILLION.

ENVIRONMENTAL WASTE SERVICES DELIVERY WITH A BUDGET OF THREE POINT SIX MILLION.

AND INFORMATION TECHNOLOGY WITH A BUDGET OF ALMOST ONE MILLION.

THE TWENTY TWENTY ONE UTILITY AND INTERNAL SERVICE CIP REPRESENTS AN INCREASE OF FORTY FOUR POINT FOUR MILLION FROM THE TWENTY TWENTY CIP.

THE ELECTRIC UTILITY CIP IS PROPOSED TO INCREASE BY FORTY TWO MILLION FROM THE TWENTY TWENTY CIP, PRIMARILY DUE TO THE TRANSMISSION LINES AND SUBSTATIONS, UPGRADES PROGRAMS. THE TOTAL OF TWENTY TWENTY ONE REVENUE BOND COMMERCIAL PAPER ISSUANCE IS PROJECTED AT ONE HUNDRED AND SEVENTEEN POINT SEVEN MILLION, THE TOTAL TWENTY TWENTY ONE CERTIFICATE OF OBLIGATION ISSUE IS THREE POINT SIX MILLION.

THE TOTAL TWENTY TWENTY ONE REVENUE SUPPORTED DEBT REQUIRED IS ONE HUNDRED AND TWENTY ONE POINT FOUR MILLION.

THERE ARE NO RATE INCREASES PROJECTED FOR THE WATER, WASTEWATER AND STORMWATER, RESIDENTIAL RATES OR THE ELECTRIC UTILITY RATES IN TWENTY TWENTY ONE, TWENTY TWENTY TWO.

THERE IS A PROJECTED TRASH COLLECTION, RESIDENTIAL RATE INCREASE OF TWO DOLLARS A MONTH IN TWENTY TWENTY ONE TWENTY TWENTY TWO.

HOWEVER, THE TWENTY TWENTY ONE CIP IS NOT A CONTRIBUTING FACTOR.

FINALLY, I PRESENT THE TWENTY TWENTY ONE CIP REVIEW CALENDAR, AS YOU'LL SEE TOMORROW EVENING ON JANUARY 12TH IS THE CITY MANAGER PRESENTATION OF THE TWENTY TWENTY ONE PROPOSED CIP.

ON JANUARY 19TH IS A SPECIAL WORK SESSION FOR TAX SUPPORTED PRESENTATIONS AND COUNCIL DISCUSSION.

[02:00:01]

ON JANUARY TWENTY SIXTH IS A SPECIAL WORK SESSION FOR REVENUE SUPPORTED PRESENTATIONS AND COUNCIL DISCUSSION.

ON FEBRUARY 1ST AT THE REGULAR WORK SESSION WE'LL BRING FORWARD AN ITEM FOR CONTINUED COUNCIL DISCUSSION.

ON FEBRUARY 2ND, WE WILL BE ASKING TO HOLD A PUBLIC HEARING.

ON FEBRUARY 15TH AT THE REGULAR WORK SESSION, WE WILL SEEK COUNCIL DELIBERATIONS ON THE TWENTY TWENTY ONE PROPOSED CIP.

ON FEBRUARY 16TH AT THE REGULAR COUNCIL MEETING WE'LL BE SEEKING A FINAL PUBLIC HEARING AND THE TENTATIVE ADOPTION OF THE TWENTY TWENTY ONE CIP.

WITH THAT, I'LL TAKE ANY QUESTIONS.

THANK YOU, ALLYSON.

THANK YOU.

ANY QUESTIONS ON THIS ITEM AND OBVIOUSLY MR. BRADFORD WILL MAKE A FORMAL PRESENTATION AND ALL OF THE NOTEBOOKS WILL GO OUT AND ALL THAT.

AND YOU CAN SEE WE HAVE PLENTY OF DATES SCHEDULED FOR REVIEW AND DISCUSSION ON THE ITEM OR ITEMS I SHOULD SAY.

ANYTHING.

I SEE NONE.

ALL RIGHT.

SORRY, COUNCIL MEMBER AUBIN.

THANK YOU, MAYOR.

I JUST WANTED YOU GUYS ON GETTING THIS STUFF TOGETHER DURING A TOUGH YEAR.

AND I ALSO WANTED TO NOTE THAT FOUR AND A HALF YEARS AGO, WHEN I FIRST CAME ON THE COUNCIL, I THINK THE COMPLETION AMOUNT FOR THE 2004 BOND PROGRAM WAS I THINK IT WAS JUST UNDER 50 PERCENT SOME 12 YEARS INTO THE PROGRAM.

AND I KNOW THERE WAS A LOT OF CONSTERNATION ON COUNCIL AT THAT TIME ABOUT THE FOUNDER OF THAT PROGRAM.

AND THAT WAS ONE OF THE PRIORITIES OF COUNCIL WHEN WE PUT TOGETHER THE 2019 BOND PROGRAM WAS TO MAKE SURE THAT 2004 GOT ACCELERATED.

AND THAT'S ONE OF THE REASONS WHY WE RAISED ONE OF THE REASONS BEHIND RAISING THAT TAX RATE.

AND SO I JUST WANT TO REALLY CONGRATULATE STAFF FOR BRINGING THE TWO THOUSAND FOUR PROGRAM SO FAR FORWARD TO SEE THAT IT'LL BE JUST DOWN TO, YOU KNOW, JUST DOWN TO THE STREETS, PIECES OR WHATNOT AFTER THIS YEAR IS JUST THAT'S REALLY AMAZING AND REALLY QUITE AN ACHIEVEMENT IN ACCELERATING THAT PROGRAM AND BRINGING IT WHERE IT NEEDS TO BE.

SO THANK YOU VERY MUCH AND KUDOS.

KUDOS TO STAFF ON THAT ALL ACROSS THE CITY BECAUSE IT TAKES ALL OF THE STAFF ALL ACROSS THE CITY TO TO GET SOMETHING LIKE THAT BOND PROGRAM IMPLEMENTED SO VERY MUCH THANK YOU.

AND I LOOK FORWARD TO SEEING THE ENTIRETY OF THE CIP TOMORROW.

THANK YOU, MAYOR.

THANK YOU SIR.

ALLYSON JUST REAL QUICK, I THINK YOU MENTIONED THERE WAS A SPECIAL SESSION SCHEDULED FOR JANUARY 19TH AND THE 26TH.

YES, SIR.

OK, CARMA I'M GOING TO ASK YOU TO LOOK AT THAT.

I SEE THE TWENTY SIXTH ON MY CALENDAR, BUT I DO NOT SEE THE 19TH.

SO IF WE CAN MAKE SURE THOSE DATES GET SCHEDULED, I WOULD APPRECIATE IT.

ALL RIGHT.

I THINK THAT'S ALL WE'VE GOT FOR THIS ITEM.

AGAIN, THANK YOU, ALLYSON.

NEXT, WE WILL MOVE TO ITEM 4D ZONING NOTIFICATION PROCEDURES UPDATE MR.

[4D. Zoning Notification Procedures Update]

GUERIN.

I BELIEVE YOU'RE TAKING THIS ONE.

YES, SIR.

MAYOR AND COUNCIL GOOD EVENING.

PULL UP THIS PRESENTATION HERE.

YOU CAN SEE THAT OK THERE, MAYOR.

YES, SIR.

OK.

VERY GOOD.

WELL, GOOD EVENING AND HAPPY NEW YEAR EVERYONE.

AS YOU MAY RECALL, BACK IN NOVEMBER, THE COUNCIL REVIEWED THE RECOMMENDATIONS OF THE AD HOC COMMITTEE AND AFTER SOME DISCUSSION AND FURTHER DIRECTION, THE COUNCIL ASKED FOR THIS ITEM TO BE BROUGHT BACK ON THE SECOND WORK SESSION IN JANUARY.

SO HERE WE ARE AND WE'VE MADE SOME PROGRESS.

AND I'M EXCITED TO SHARE WITH YOU ALL.

JUST AS A BRIEF BACKGROUND, THE COUNCIL DISCUSSED THIS BACK IN JULY REGARDING THE ZONING NOTIFICATION PROCEDURES AND MAKING SOME IMPROVEMENTS TO THOSE, AN AD HOC COMMITTEE WAS APPOINTED FOLLOWING THAT MEETING CONSISTING OF THREE CITY COUNCIL MEMBERS AND TWO PLAN COMMISSIONERS LISTED HERE ON YOUR SCREEN.

THE AD HOC COMMITTEE MET TWICE IN SEPTEMBER AND OCTOBER AND ISSUED SOME RECOMMENDATIONS TO THE COUNCIL.

THE COUNCIL MET ON NOVEMBER 16TH AND HAD A FEW RECOMMENDATIONS, BUT WITH THAT WANTED STAFF TO BRIEF THE PLANNING COMMISSION ON THESE CHANGES, WHICH WE DID ON NOVEMBER 3RD.

SO THEY WERE ABLE TO SEE THIS AND WEIGH IN A BIT.

AND AS A REMINDER REGARDING THE GOAL AND OUTCOME OF THIS, OBVIOUSLY IT IS TO

[02:05:05]

IMPROVE THE WAY WE NOTIFY THE PUBLIC ON OUR ZONING CASES, BUT REALLY THE IMPORTANT OUTCOME IS THAT IT PROVIDES A CLEAR AND MORE INFORMATIVE AND TRANSPARENT INFORMATION TO THE PUBLIC, INCLUDING TO OUR NON ENGLISH SPEAKERS.

SO I'LL JUST JUMP RIGHT INTO IT.

YOU'VE SEEN THIS TEMPLATE BEFORE, BUT JUST AS A REMINDER AND WE'VE MADE A FEW ADDITIONS SINCE THE LAST MEETING PERSON, SOME COMMENTS THAT WE HEARD, THIS IS REALLY THE NEW TEMPLATE.

I DID CHANGE IT TO A DIFFERENT ZONING CASE THIS TIME JUST TO KIND OF SHOW A LITTLE BIT DIFFERENT EXAMPLE.

THIS IS A PREVIOUS ZONING CASE.

IT WAS ALREADY APPROVED, BUT AGAIN, THIS IS JUST AN EXAMPLE.

SOME OF THIS INFORMATION, OF COURSE, IS SUBJECT TO CHANGE REGARDING THE COVID INFORMATION.

ONCE WE'RE BACK IN PERSON, SOME OF THAT WOULD GO AWAY AND PERHAPS OFFER A LITTLE MORE SPACE ON THE LETTER TO ADD SOME OTHER THINGS.

BUT WE'VE GOT THE QR CODE UP AT THE TOP RIGHT OF THE SCREEN OR THE LETTER EXCUSE ME, CASE INFORMATION AND THE SUMMARY OF THE ZONING CASES IS RIGHT THERE, KIND OF CENTER AND BOLD.

THE LOCATION OF IT, THE DISTRICT NUMBER, CLARIFICATION THAT A MAP IS INCLUDED.

AGAIN, AS A REMINDER THAT THE SUMMARY OF THE ZONING CASE IS REALLY THE FIRST THING THAT THE CITIZEN IS SEEING RATHER THAN THE FULL TECHNICAL LANGUAGE.

SO, FOR INSTANCE, THE AMENDMENT TO PUD SUCH AND SUCH DETAILED PLAN FOR SUCH AND SUCH, THAT SORT OF LANGUAGE.

SO THEY WOULD BE SEEING REALLY THE LAYPERSON'S TERMS. ONE COMMENT THAT I HEARD FROM ONE OF THE COUNCIL MEMBERS LAST TIME WAS THAT LAYPERSON'S SUMMARY IS GOOD, BUT BE CAREFUL ABOUT SKIMPING ON IMPORTANT DETAILS.

IF THERE'S SOMETHING THAT'S IMPORTANT THAT THERE NEEDS TO BE NOTED IN THE ZONING CASE THAT'S PART OF THE REQUEST, MAKE SURE THAT'S INCLUDED.

SO WE DID HEAR THAT COMMENT.

BUT DATE AND LOCATION OF THE HEARING CLARIFYING THAT THERE'S A LINK TO THE AGENDA.

WE COULD POSSIBLY SHORTEN THIS AGENDA LINK A BIT OR I CAN EXPLORE IF THERE IS A SHORTER LINK TO GET YOU THERE.

BUT THAT'S JUST INTENDED TO SHOW THAT FOR MORE DETAILED INFORMATION, YOU CAN VISIT THE AGENDA.

THOSE ARE POSTED 72 HOURS BEFORE THE MEETING.

WE'VE ADDED THE GARLAND PLANNING DOT ORG HYPERLINKED, I BELIEVE, ACTUALLY ONE OR TWO OF THE COUNCIL MEMBER SUGGESTED GARLAND PLANNING DOT ORG AT THE LAST MEETING.

WE ACTUALLY JUST SO HAPPENED ALREADY HAVE THAT DOMAIN.

WE'RE JUST GOING TO REPURPOSE IT REALLY FOR FOR BETTER USE, FRANKLY, FOR THIS.

SO WE'VE GOT THAT INCLUDED ON HERE.

I'LL PULL THAT UP IN A FEW MINUTES.

I'LL SHOW WHAT THAT LOOKS LIKE AND IT LEADS US TO OUR INTERACTIVE PAGE.

BUT OTHERWISE, THIS IS MOSTLY THE SAME AS LAST TIME.

BUT AN IMPORTANT ADDITION HERE.

I'LL GO TO THE NEXT PAGE ADDING AND THIS WOULD REALLY BE THE BACK PART OF THE FRONT PAGE THAT THE LETTER FOR THE CITIZEN IS OPENING.

THIS IS A FULL TRANSLATION FOR SPANISH AND VIETNAMESE.

ALL THE CORE INFORMATION THAT'S SHOWN ON THE FIRST PAGE IS TRANSLATED THEN TO SPANISH AND VIETNAMESE ON THE BACK OF THE LETTER AND THE SAME QR CODE GARLAND PLANNING DOT ORG.

IT'S ALL INTENDED TO LEAD YOU TO THE SAME PLACE AS OUR GOAL THERE.

AND THEN GOING ON TO THE COMMENT FORM, I DON'T BELIEVE THIS CHANGED SINCE LAST TIME, BUT THIS PROVIDES TRANSLATIONS FOR SPANISH AND VIETNAMESE SPEAKERS AS WELL, OFFERS THEM THE OPPORTUNITY TO RECORD WHETHER THEY'RE FOR OR AGAINST AND OF COURSE, THE INFORMATION.

AND THE LAST PAGE WOULD BE THE BACK OF THE COMMENT FORM, WE PROVIDED SOME MORE SPACE.

CURRENTLY, THERE'S REALLY ONLY ABOUT THREE OR FOUR LINES OF SPACING FOR FOLKS TO WRITE THE COMMENTS.

THIS WOULD PROVIDE A LITTLE MORE SPACE FOR THEM TO DO SOME.

AND BY THE WAY, AS A SIDE NOTE, I'VE BEEN KIND OF PLAYING AROUND WITH THE FONT, I THINK IN THE COUNCIL'S PACKAGE THAT MAYBE THE STANDARD TIMES NEW ROMAN, SIZE 14, WANTED TO SHOW THIS DOES SEEM TO POP A LITTLE BIT MORE OF THIS, I BELIEVE IS ARIAL.

WE'RE STILL KIND OF PLAYING AROUND WITH.

THE GOAL, OF COURSE, IS TO MAKE IT THE MOST READABLE, GIVE IT THE BEST READABILITY AS POSSIBLE FOR CITIZENS.

SO JUST WANTED TO MENTION THAT.

AND THEN, OF COURSE, A MAP, WHICH WOULD BE INCLUDING FOR BOTH PLANNING COMMISSION AND COUNCIL LETTERS, THE ADDITIONS HERE AT, I BELIEVE, THE SAME AS I SHOWED LAST TIME, OTHER THAN IS A DIFFERENT ZONING CASE, DIFFERENT EXAMPLE THIS TIME, BUT ACTUALLY SHOWING THE NOTIFICATION AREA THE FOUR HUNDRED FEET THAT WE NOTIFY OUT TO, AND IT'S REFLECTED IN THE LEGEND, AS WELL AS SHOWING THE ADDRESS

[02:10:01]

OF THE SITE UP FOR REZONING CONSIDERATION.

AND SO MOVING ON TO THE ZONING POSTING SIGN, AS A REMINDER, THIS IS WHAT OUR CURRENT SIGNS LOOK LIKE.

YOU'VE PROBABLY SEEN THEM AROUND TOWN.

AND THIS IS THE SIGN THAT WAS ULTIMATELY KIND OF THE LOOK OF THE SIGN THAT WAS RECOMMENDED BY THE AD HOC COMMITTEE.

THE GOAL OF THE COMMITTEE WAS REALLY TO REALLY MAKE IT POP, REALLY MAKE IT NOTICEABLE.

SO YOU SEE A SUBSTANTIAL COLOR SCHEME DIFFERENCE.

WE ADDED GARLAND PLANNING DOT ORG, SO IT'LL TAKE FOLKS RIGHT TO WHERE WE'RE TRYING TO LEAD THEM.

AND IT'S GOT A QR CODE THERE AS WELL, WHICH IS INTENDED TO TAKE YOU TO GARLAND PLANNING DOT ORG AS WELL.

SO YOU'VE GOT TWO DIFFERENT WAYS TO GET THERE.

OF COURSE, OUR PHONE NUMBER IS ON THERE.

AND THE LATEST AD HOC COMMITTEE THAT RECOMMENDED HAVING AT LEAST TWO SIGNS FOR FRONTAGE, REALLY, AND THAT WAS ONE COMMENT FROM THE PLANNING COMMISSION AS WELL, KIND OF ASKING STAFF TO MAKE SURE WE'RE CAREFUL ABOUT OR STRATEGIC ABOUT THE LOCATIONS FOR THE ZONING SIGNS TO MAKE SURE THEY'RE AS VISIBLE AS POSSIBLE WHERE WE POST THEM.

SO WITH THAT MAYOR, I THINK WHAT I NEED TO DO IS STOP SHARE AND THEN OPEN SO I DON'T RUN INTO THE SAME ISSUE AS LAST TIME, SHOWING SOMETHING THAT YOU ALL WEREN'T SEEING.

I THINK THAT ALL LOOKS, YOU KNOW, LOOKS VERY GOOD.

I MEAN, AS FAR AS THE DISCUSSIONS WE'VE HAD, BRINGING IT TOGETHER.

COUNCIL MEMBER AUBIN.

THANK YOU, MAYOR, AND THANK YOU, WILL, FOR THE CHANGES ON THIS.

IT ALL LOOKS GOOD.

I APPRECIATE VERY MUCH, COUNCIL.

I STILL SUPPORT, AS WE DID WHEN WE LAST SPOKE ABOUT THIS, I THINK WE HAVE TO ACCEPT THAT WE DON'T CHANGE THE NOTIFICATION AREA.

I THINK WE'RE MISSING AN OPPORTUNITY HERE THAT HAS CAUSED US SOME ISSUES IN THE PAST.

AND IT'S ONE OF THE MOST FREQUENT COMPLAINTS THAT WE HEAR, IS THAT THE NOTIFICATION AREA IS NOT BIG ENOUGH.

AND ONCE AGAIN, THAT URGE THE COUNCIL TO CONSIDER EXPANDING THE NOTIFICATION AREA, AT LEAST FOR CERTAIN TYPES OF CLAIMS OR CERTAIN TYPES OF CASES THAT ARE THAT ARE OF INTEREST TO FOLKS MORE THAN THE PEOPLE WHO LIVE WITHIN 400 FEET OF YOU.

CERTAINLY, THAT WAS ONE OF THE PRIMARY COMPLAINTS ASSOCIATED WITH ALL OF THIS STARTED BECAUSE THE NOTIFICATION ISSUES SURROUNDING THE PLAN AND ONE OF THE BIG ONES WAS THAT THE NOTIFICATION AREA WAS NOT ENOUGH FOR SOMETHING THAT PEOPLE BELIEVE COULD AFFECT A VERY LARGE AREA.

AND SO I'D ASK THAT COUNCIL, CONSIDER EXPANDING THAT AREA WHETHER WE HAVE TO SEND IT BACK TO COMMITTEE OR DISCUSS IT HERE.

I THINK WE OUGHT TO CONSIDER EXPANDING THAT AREA, AT LEAST BASED ON THE TYPE.

I UNDERSTAND THAT IF SOMEBODY IS PUTTING A SHED IN THEIR BACKYARD, YOU MAY NOT NEED TO NOTIFY EVERYBODY WITHIN 15 HUNDRED FEET OR WHATEVER.

BUT WHEN YOU'RE TALKING ABOUT SOME OF THE MAJOR PROJECTS THAT WE DO HANDLE, I THINK IT'S NOT UNREASONABLE.

AND WE'RE REALLY TALKING ABOUT A FEW PROJECTS EVERY YEAR, PERHAPS TO EXPAND THAT NOTIFICATION AREA.

THANK YOU, MAYOR.

COUNCIL MEMBER WILLIAMS. THANK YOU.

I JUST HAVE ONE QUESTION FOR THE COMMITTEE.

DID THE COMMITTEE CONSIDER ANY CONSIDERATION OF ELECTRONIC NOTIFICATION? WAS THAT DISCLOSED? CAN YOU SHARE SOME OF THE PROS AND CONS IF YOU DID? YES, SIR.

BY ELECTRONIC ARE YOU TALKING ABOUT ONLINE? YES.

YES, SIR, AND ACTUALLY, MAYOR, I DID STILL HAVE, I WAS GOING TO SHOW THE INTERACTIVE WEBSITE THAT WE HAVE WORKED ON LAST TIME.

IF THAT'S OK, I CAN JUMP IN AT COUNCILMAN WILLIAMS QUESTION, SO.

OK, GREAT.

SO LAST TIME I SHOWED THE CITY OF PLANO THAT WAS A BIG RECOMMENDATION FROM THE COMMITTEE WAS ESSENTIALLY HAVE A VERY SIMILAR INTERACTIVE PAGE THAT CITY PLANNING HAS THAT WAS VERY POPULAR AS FAR AS SHOWING ZONING INFORMATION AND OFFERING A CHANCE FOR CITIZENS TO COMMENT AND VOICE THEIR IN FAVOR OR OPPOSITION ONLINE VERSUS ONLY BEING ABLE TO EMAIL U OR SEND THEIR LETTERS BACK.

SO WHEN YOU TYPE IN GARLAND PLANNING DOT ORG, IT SHOULD TAKE YOU TO THIS PAGE HERE.

THIS PAGE IS VERY SIMILAR TO WHAT PLANO HAS, BUT WE MADE IT A LITTLE SIMPLER.

THERE'S IS A BIT BUSY IN OUR OPINION, BUT WE'VE GOT SOME TRANSLATIONS HERE AS WELL TO THE CURRENT ZONING CASES AND PROVIDE A RESPONSE USING THE LINK ABOVE.

I'LL CLICK ON THAT IN JUST A FEW MINUTES.

SPANISH AND VIETNAMESE TRANSLATIONS.

WE'VE GOT JUST A PICTURE OF THE ZONING SIGN; THAT'S NOT VITAL, BUT THAT'S JUST TO

[02:15:02]

KIND OF SHOW, HEY, IF THEY RECOGNIZE THE ZONING SIGN, JUST VERIFYING THAT WE'VE ADDED A FEW LINKS.

SOME OF THESE WERE ACTUALLY RECOMMENDED OR AT LEAST MENTIONED DURING THE COMMITTEE MEETINGS, JUST SOME RESOURCES IN CASE FOLKS ARE INTERESTED.

THERE'S A LINK TO THE CURRENT ZONING MAP, LINK TO THE GDC.

THIS WAS SOMETHING THAT WAS JUST COMMON.

KIND OF A GLOSSARY OF TERMS. I'LL CLICK ON THIS.

CAN YOU SEE THIS ON YOUR END THERE? YES, SIR.

OK.

YEAH, JUST KIND OF SOME COMMON TERMS THAT THEY MAY COME ACROSS RELATED TO ZONING AND DEVELOPMENT.

THIS ISN'T A COMPLETE LIST, BUT WE AT LEAST KIND OF PUT SOMETHING TOGETHER TO GET THAT ON THERE AND KIND OF BUILD UPON.

OH, SORRY ABOUT THAT.

ALL RIGHT.

HERE WE GO.

MEETINGS AND AGENDAS, THAT TAKES YOU TO THE MEETINGS AND AGENDAS, OBVIOUSLY, AND THEN THE ZONING PROCESS.

THIS IS JUST A VERY BASIC HIGH LEVEL FLOWCHART FOR A CITIZEN, A DEVELOPER, OF COURSE, WOULD BE PROVIDED A BIT MORE DETAILED FLOWCHART, BUT THIS IS JUST A VERY HIGH LEVEL DEVELOPMENT PROCESS FLOW CHART AND KIND OF BY ZONING HERE, NOTIFICATION LETTERS TO CITIZENS INFORMATION COUNCIL MEETINGS WHERE THEY ARE IN THE PROCESS.

AND THEN I'LL GO AHEAD AND CLICK ON ACTIVE ZONING CASES.

ACTUALLY, IT'S REALLY THIS PAGE HERE.

WELL, LET ME TRY THIS INSTEAD.

OK, HERE WE GO.

SO, AGAIN, VERY, VERY SIMILAR, ALMOST IDENTICAL TO THE CITY OF PLANO'S FORMAT.

SO THESE ARE JUST EXAMPLE CASES, THESE WERE BOTH PASSED ZONING CASES THAT WERE APPROVED BY COUNCIL, BUT WE'LL HAVE THE CASES LISTED HERE AND CLICK ON THIS CASE NUMBER, ZOOMS YOU RIGHT INTO AN AERIAL SHOT OF WHERE THE SUBJECT PROPERTY IS THE CASE INFORMATION IS OVER HERE ON THE RIGHT.

WE DO HAVE TRANSLATIONS FOR SPANISH AND VIETNAMESE OVER HERE.

I BELIEVE THAT WAS A COMMENT LAST TIME TO MAKE SURE WHERE WE'RE LEADING FOLKS THAT HAS TRANSLATIONS AS WELL, NOT JUST ON THE LETTERS.

SO THAT'S SOMETHING THAT ACTUALLY WE'RE GOING TO BE DOING ABOVE AND BEYOND WHAT THE CITY IS DOING, OFFERING THOSE TRANSLATIONS FOR THE CASE INFORMATION AND THE DESCRIPTIONS AND WHATNOT.

AND, OF COURSE, SIMILAR AGENDA LANGUAGE HEARING INFORMATION.

IF THEY HAVE MORE QUESTIONS, THEY CAN REACH THE PLANNER, THIS INFORMATION HERE.

AND THEN THIS IS, OF COURSE, WHERE THEY CAN MAKE COMMENTS OR VOICE THEIR OPINION.

SO AND THIS IS, OF COURSE, IN FAVOR OR AGAINST AND THEY CAN TYPE IN THEIR ADDRESS AND WHATNOT.

THE ONLY THING THE COMMENTS AND THIS IS SIMILAR TO PLANO WE'RE SIMPLY JUST MODELING THEM.

BUT THE COMMENTS, I BELIEVE, ARE NOT VISIBLE TO THE GENERAL PUBLIC BUT STAFF WOULD RECEIVE THOSE.

AND MAYOR, YOU HAD A QUESTION LAST TIME CONFIRMING WHETHER WE COULD EXTRACT THOSE COMMENTS AND MAKE SURE THOSE ARE INCLUDED IN THE COUNCIL PACKETS, JUST LIKE ALL THE OTHER RESPONSES THAT WE ALREADY HAVE IN YOUR PACKAGE.

THE ANSWER IS YES, WE CAN TAKE THOSE OUT OF IT AND GENERATE A REPORT AND INCLUDE THOSE.

SO THAT'S ALL DOABLE.

ANOTHER CASE HERE, JUST SIMILAR SITUATION TAKES YOU TO AN AERIAL PROVIDES INFORMATION IN ENGLISH, SPANISH, VIETNAMESE, AND AN OPPORTUNITY TO SUBMIT YOUR OPINION ON IT IF YOU SO CHOOSE.

SO WITH THAT, MAYOR, I'LL STOP YOU THERE, BUT I'LL BE GLAD TO GET BACK INTO IT IF THERE ARE ANY QUESTIONS.

NO, NO, THAT LOOKS RIGHT.

I'M SORRY, COUNCILMAN WILLIAMS, DID THAT ANSWER YOUR QUESTION OR WAS THAT WHERE YOU WERE HEADED? YEAH, IT DOES.

BUT LET ME JUST ONE OTHER THING WILL.

IN THE NOTIFICATION ITSELF WAS THERE ANY DISCUSSION.

AND WE GENERALLY WE ALWAYS MAIL THOSE OUT.

IS ANY DISCUSSION OF GETTING INFORMATION WHERE THOSE COULD BE NOT ELECTRONICALLY.

WAS THERE ANY DISCUSSION ON THAT? WE WOULD HAVE TO KNOW WHO WE WERE SENDING IT TO.

I DON'T THINK THAT'S GOING TO BE POSSIBLE AS FAR AS HAVING AN EMAIL ADDRESS OR SOMETHING RELATED TO EVERYONE IN THE NOTIFICATION AREA, I DON'T THINK THAT WOULD BE POSSIBLE.

OK, I RAISED THAT BECAUSE SOMEONE ASKED ME THAT QUESTION WHETHER OR NOT WE COULD DO THAT.

AND MY LAST QUESTION IS WE GET RESPONSES FROM PEOPLE INSIDE THE NOTIFICATION AREA AND OUTSIDE THE NOTIFICATION AREA.

WILL, HOW WOULD THIS PROCESS IDENTIFY THOSE?

[02:20:02]

WILL THEY BOTH BE USING THE SAME PROCESS? WOULD THERE BE ANY DISTINCTION AT ALL BETWEEN THOSE IN THE NOTIFICATION AREA AND THOSE OUTSIDE? YES, SIR.

WE WOULD CONTINUE TO TRY TO DIFFERENTIATE WHEN WE REPORT TO THE COUNCIL THE NOTIFICATION RESPONSES, THOSE WHO ARE IN THE NOTIFICATION AREA VERSUS OUTSIDE.

WE DO ASK THAT THEY PROVIDE THEIR ADDRESS TO US.

SO THAT'S HOW WE KNOW.

IF THEY DON'T, SOMETIMES THEY DO JUST LEAVE IT BLANK.

SO WE JUST MARK THOSE AS OUTSIDE THE NOTIFICATION AREA.

BUT YES, SIR.

WE WOULD CONTINUE TO DO THAT.

ONE THING THAT I THINK COUNCILMAN WILLIAMS, I DON'T THINK YOU WERE YET ON COUNCIL THE LAST TIME THE COUNCIL LOOKED AT THIS.

BUT ONE OTHER CHANGE THAT WAS RECOMMENDED IS THAT WE WOULD, IN ADDITION TO PROPERTY OWNERS PER STATE LAW, WE SEND OUT THE LETTERS, WE DOUBLE STATE LAW: STATE LAW'S 200 FEET, WE GO TO 400 FEET.

WE NOTIFY PROPERTY OWNERS.

BUT THE COMMITTEE RECOMMENDED THAT WE INCLUDE THE PHYSICAL ADDRESS AS WELL.

SO THAT WOULD GO TO YOUR TENANTS, BUSINESS OWNERS AND THE LIKE, SO THAT WOULD STILL BE WITHIN THE FOUR HUNDRED FEET.

BUT JUST KIND OF JUST TO MAKE YOU AWARE OF THAT CHANGE AS WELL.

THANK YOU SIR.

THANK YOU, MR. MAYOR.

VERY GOOD.

COUNCIL MEMBER MCNEAL.

THANK YOU, MR. MAYOR.

WILL, JUST A COUPLE OF QUESTIONS VERY QUICKLY.

ON THE NEW SIGNS, RIGHT, THAT COLOR DOES REALLY POP OUT THERE.

WE HAVE PUT ON SOME SUNGLASSES PROBABLY WHEN THOSE GO UP THROUGHOUT THE CITY.

BUT A QUICK QUESTION, WOULD THOSE BE MULTILINGUAL AS WELL? OR JUST STANDARD ENGLISH.

THOSE WOULD JUST BE THE STANDARD ENGLISH, THE WAY THIS IS DRAFTED AND CRAFTED UP.

NOW, SOMEONE CAN ALWAYS GO TO GARLAND PLANNING DOT ORG OR SCAN THE QR CODE, AND THAT'LL TAKE YOU TO THE BILINGUAL INFORMATION.

BUT RIGHT NOW, THE SIGN I SHOWED WOULD JUST BE THE ENGLISH, JUST THAT TEMPLATE AS I SHOW.

AND WE WOULD BE PUTTING THOSE OUT ON MORE FRONTAGES.

AT LEAST WHERE IT IS AVAILABLE TO MAKE THEM EVEN MORE VISIBLE.

OK, AND THEN TO PIGGYBACK ON COUNCILMAN AUBIN'S QUESTION REGARDING EXTENDING THE FEET BEYOND FOUR HUNDRED, ARE THERE ANY STANDARDS OUT AT THE STATE LEVEL OR IN THE REGION? IS THE FOUR HUNDRED STILL THE STANDARD OR ARE THERE SOME PERIOD APPROACHES? MAYBE IT'S SOMETHING THAT MAY RETAIN THE FOUR HUNDRED, BUT IF IT'S ANOTHER DESIGNATION, WE MAY HAVE A TIERED APPROACH.

DO YOU KNOW IF THERE ARE ANY OTHER STANDARDS OUT THERE? RIGHT.

SO AGAIN, THE STATE LAW ONLY REQUIRES TO NOTIFY ALL TWO HUNDRED FEET PROPERTY OWNERS.

GARLAND GOES TO FOUR HUNDRED FEET.

RICHARDSON STICKS WITH THE TWO HUNDRED FEET, AS DOES CARROLLTON, FORT WORTH CLOSE TO THREE HUNDRED FEET.

I BELIEVE I SAW THE PLANO IS THE ONLY ONE THAT GOES OUT FURTHER, WHICH IS FIVE HUNDRED FEET AND THEN ARLINGTON KIND OF GOING IN RANDOM ORDER HERE.

ARLINGTON STICKS WITH THE TWO HUNDRED FEET.

SO WE APPEAR AT LEAST BASED ON THAT SAMPLE OF CITIES AND SOMEWHAT SIMILAR SIZED CITIES, WE TEND TO BE A LITTLE BIT ON THE HIGHER END AS FAR AS NOTIFYING A LITTLE BIT FURTHER OUT.

BUT NO, SIR, I'M NOT AWARE OF ANY CITIES THAT DIFFERENTIATE BETWEEN USES AND TYPE CHANGING THE DISTANCE.

THANK YOU, SIR.

THANKS SO MUCH.

COUNCIL MEMBER SMITH.

THANK YOU, MAYOR.

AND FOR THOSE WHO WEREN'T ON COUNCIL, I CHAIRED THAT AD HOC COMMITTEE.

SO A COUPLE OF THINGS THAT WE TALKED ABOUT.

ON THE SITE SIGNAGE, THE ISSUE THAT WE HAD WAS TO MAKE THE TEXT BIG ENOUGH TO WHERE PEOPLE COULD SEE IT WHILE THEY WERE DRIVING FROM THE ROAD, BUT NOT LOAD THE SIGN UP WITH SO MUCH INFORMATION THAT THEY COULDN'T PICK OUT WHAT THEY WERE TRYING TO PICK OUT.

AND SO ONE OF THE IDEAS WE HAD ON THE SITE, SIGNAGE, WAS TO DO ENGLISH ON ONE SIDE OF THE SIDE AND PERHAPS SPANISH OR VIETNAMESE ON THE OTHER SIDE OF THE SIGN.

THERE'S A TRADE OFF THERE FOR AS YOU'RE DRIVING PAST, WHICH WAY ARE YOU DRIVING AND SEEING THAT SIGN? SO IF YOU'RE ONLY SEEING SPANISH AND YOU DON'T KNOW SPANISH, YOU KNOW, TO LOOK BACK AND TRY AND CATCH IT IN ENGLISH AND YOU CAUSE AN ACCIDENT IN FRONT OF YOU WHEN YOU DO THAT.

SO THE COMMITTEE WAS VERY, VERY OPEN TO ANY CREATIVE SOLUTION THAT WE GET ON THE SITE, SIGNAGE TO BRING THE MULTILINGUAL.

WE FIGURED AT A MINIMUM, IF WE COULD GET THAT QR CODE ON THERE, THAT MIGHT BE ENOUGH TO GET PEOPLE INTO OUR MULTILINGUAL SITE AND GET THEM ACCESS.

BUT IF THEY CAN'T READ THE TEXT THAT'S ON THE GREEN SIGN TO KNOW WHY THEY SHOULD SCAN THE QR CODE, THEN WE WEREN'T SURE THAT WE HAD REALLY ACCOMPLISHED WHAT WE SET TO ACCOMPLISH.

SO ANY COUNCIL FEEDBACK ON THAT IS VERY, VERY WELCOMED AND APPRECIATED TO HELP US SOLVE THAT PROBLEM A LITTLE BETTER.

AS FAR AS THE ELECTRONIC NOTIFICATIONS, WE HAD A LOT OF DISCUSSIONS AROUND

[02:25:04]

NEIGHBORHOOD ASSOCIATIONS AND HOAS AND HOW WE WOULD NOTIFY THOSE GROUPS WITHIN ELECTRONIC MEANS ON THESE PLANNING CASES THAT WERE HAPPENING IN THAT AREA.

AND WE KNOW THAT YOU CAN SIGN UP FOR NOTIFICATIONS.

FOR PLANNING AND ZONING MEETINGS.

BUT YOU MIGHT GET A LOT OF STUFF THAT HAS NOTHING TO DO WITH YOUR NEIGHBORHOOD.

THERE WAS SOME DISCUSSION AS TAKING WE WOULD TAKE THIS FIRST STEP WITH THE PLANO MODEL ON USING THE SHOWN US TODAY.

BUT WE THOUGHT MAYBE A NATURAL EXTENSION OF THIS IN A YEAR OR TWO, ONCE WE GET REALLY COMFORTABLE, WOULD BE TO START USING THE MY GARLAND FEATURES AND SEEING IF WE COULD USE THE HOME ADDRESS THAT YOU HAD SIGNED UP FOR AS A WAY TO NOTIFY YOU OF P&Z CASES.

THAT'S SOMETHING THAT IS A LITTLE BIT FURTHER DOWN THE ROAD, I THINK, AS WE GET MORE COMFORTABLE WITH THE TECH AND IT'S VERY MUCH AN UNFUNDED IDEA.

AND SO WE WOULD NEED TO LOOK AT THAT PROBABLY IN THE NEXT YEAR OR TWO JUST TO SEE IF OUR SYSTEM IS CAPABLE OF DOING IT OTHERWISE.

NOW, JUST SPEAKING AS MYSELF AND NOT AS A REPRESENTATIVE OF THE COMMITTEE IN ANY WAY, I'D LIKE TO FOLLOW COUNCIL MEMBER AUBIN AND COUNCIL MEMBER WILLIAMS POINTS ON EXTENDING THAT NOTIFICATION AREA FOR HIGH RISK USERS.

I THINK A LONGER RANGE, WHETHER IT'S SIX HUNDRED OR EIGHT HUNDRED FEET OR FIVE HUNDRED FEET OR WHATEVER WE WANT TO PICK, YOU KNOW, I THINK, I LOOK BACK TO ONE OF OUR ZONING CASES, WHICH WAS THE HAND SANITIZER IT'S NICE TO KNOW WITHIN 400 FEET WHAT'S GOING ON, BUT IF THERE'S EVER A FIRE EXPLOSION OR SOMETHING LIKE THAT, I GUARANTEE YOU PEOPLE MORE THAN 400 FEET AWAY ARE GOING TO BE IMPACTED BY THAT.

AND I'D LIKE FOR THEM TO KNOW WHAT THE HECK'S GOING ON.

SO I STILL VERY MUCH SUPPORT A DOUBLING OF THAT OF THAT RANGE ON ON HIGH RISK CASES AS DEFINED BY THE TYPE OF SUP THAT'S BEING SOUGHT.

SO THAT'S ALL I'VE GOT.

THANK YOU, MAYOR.

YES, SIR.

LET'S SEE HERE JUST WANT TO DOUBLE CHECK.

THERE WAS SOMEBODY IN THE QUEUE, BUT THEY'RE NOT NOW, SO I JUST WANT TO MAKE SURE I DIDN'T KNOCK ANYBODY OUT OF THE QUEUE.

OK.

I THINK WE HAVE CLEARED THE QUEUE THEN ON THIS SIDE.

I THINK WE ARE THE WHERE THE PROPOSAL FOR THE UPDATES AND THE CHANGES OBVIOUSLY PUT US LEAPS AND BOUNDS AHEAD OF WHERE WE ARE, WHERE WE HAVE BEEN NOW, AND AS FAR AS EXTENDING THE NOTIFICATION AREA ON ON, I DON'T KNOW WHAT THE TERM, COUNCILMAN SMITH SAID HIGH RISK USES, OR I WOULD NOT BE OPPOSED TO THAT AT ALL.

FORTUNATELY, I THINK THERE'S NOT THAT MANY OF THEM, YOU KNOW, THEY COME ALONG AT ANY GIVEN TIME.

BUT CERTAINLY IN A CITY WITH A LARGE INDUSTRIAL BASE, THEY'RE ALWAYS POSSIBLE.

SO WILL, WOULD THERE BE SOME WAY TO IDENTIFY THAT? I MEAN, IS AS FAR AS, QUOTE UNQUOTE, HIGH RISK USE? YES, SIR.

HIGH RISK USE ACTUALLY IS A ZONING LAND USE TERM.

SO THAT IS TRIGGERED WHEN WHEN FOLKS COME IN USUALLY FOR A WE INCLUDE THE FIRE MARSHAL'S OFFICE IN ALL THOSE MEETINGS WHEN SOMETHING IS GIVEN AN H CLASSIFICATION, I BELIEVE IT IS A FIRE CODE FOR THE FIRE MARSHAL'S OFFICE.

THAT'S TRIGGER IS THE HIGH RISK USE.

SO.

YES.

AND THOSE REQUIRE SUPS.

SO, YES, WHEN THOSE COME BEFORE P&Z AND COUNCIL, THOSE ARE ADVERTISED AS QUOTE UNQUOTE, HIGH RISK USES FOR THAT CLASSIFICATION.

SO, YES, THAT'S EASY TO IDENTIFY.

IT'S ACTUALLY THE APPLICATION ITSELF.

OK.

OK.

AND OBVIOUSLY THE CONCRETE AS WELL KNOW AS FAR AS ITS YOU KNOW, ITS USE.

SO THAT'S GOOD.

I WOULDN'T SAY I WOULDN'T BE OPPOSED TO US EXTENDING THAT.

NOW, THE QUESTION WOULD BE, HOW FAR DO YOU HOW FAR DO YOU EXTEND OUT? DO YOU TAKE IT TO SIX HUNDRED FEET? I MEAN, THAT'S, YOU KNOW, GENERALLY SPEAKING, AT FOUR HUNDRED FEET, THERE ARE TIMES WHEN, YOU KNOW, THERE ARE TIMES WHEN WE CAPTURE SEVERAL HUNDRED ADDRESSES AT FOUR HUNDRED FEET, YOU KNOW, AT SIX HUNDRED FEET, I MEAN THAT WOULD SEEM TO CAST A PRETTY WIDE THAT WOULD SEEM TO CAST A PRETTY WIDE NET.

AND THEORETICALLY, YOU KNOW, THESE TYPE OF USES ARE IN AN INDUSTRIAL AREA UNLESS THEY

[02:30:07]

ARE RIGHT ON THE EDGE OF THAT AREA WHERE THEY WOULD START TO BORDER RESIDENTIAL OR OTHER TYPE USES, THAT WOULD SEEM SUFFICIENT, I'M GUESSING.

COUNCIL MEMBER HEDRICK.

THANK YOU, MR. MAYOR.

YOU'RE HITTING ON SOMETHING THAT WE DISCUSSED IN MUCH DETAIL IN THE COMMITTEE AND I MEAN, YOU JUST MENTIONED 600 FEET, FOR INSTANCE, AND THAT JUST SEEMS ARBITRARY AS ANY OTHER VALUE THAT WE CAN ADD TO IT.

AND I APOLOGIZE FOR THAT.

BUT ONCE YOU GOT TO SIX HUNDRED FEET, LIKE, FOR INSTANCE, IF THERE IS AN INDUSTRIAL USE ON THE THE WEST SIDE OF SHILOH AND ENTERS IN A NEIGHBORHOOD ON THE EAST SIDE OF SHILOH, YOU'RE GOING TO GET SOMEONE WHO'S SIX HUNDRED ONE FEET SAYS, WHY WASN'T, I NOTIFIED OF THIS, YOU KNOW, IN A LARGE NEIGHBORHOOD LIKE THAT? SO WE FIGURED IT WAS BEST JUST TO KEEP IT AT THE FOUR HUNDRED FOOT DISTANCE, WHICH IS ALREADY DOUBLE WHAT THE STATE MANDATES.

AND AS YOU REDUCE THIS ARBITRARY NATURE, NATURE OF ALL OF IT, WE JUST SAID FOR ALL THE CASES, WE'LL HAVE FOUR HUNDRED FEET.

AND I THINK WE AGREED THAT WITH THESE ADDITIONAL THINGS THAT WE'RE DOING TO INCREASE THE VISIBILITY AND THE GREATER ACCESS TO THE ONLINE PORTALS, THAT WE COULD CERTAINLY REACH MORE PEOPLE THAT WAY.

SO THANK YOU.

THANK YOU, SIR.

THANK YOU.

AND I'M NOT OFFENDED BY BEING CALLED ARBITRARY.

I'VE BEEN CALLED WORSE.

COUNCIL MEMBER AUBIN.

THANK YOU, MAYOR, AND I APPRECIATE THE COUNCIL.

THOSE OF YOU COME AROUND ON THIS ISSUE AND CERTAINLY I DON'T KNOW IF ARBITRARY IS THE WORD, BUT, YOU KNOW, YOU SAID A NUMBER AND THEN YOU HEAR FROM FOLKS ABOUT WHAT'S SUFFICIENT OR WHAT'S NOT SUFFICIENT.

AND WE CERTAINLY HEARD FROM ENOUGH PEOPLE THE 400 FEET WAS NOT SUFFICIENT AND, YOU KNOW, AND AS MUCH AS SOMETIMES, YES, FOUR HUNDRED FEET GETS US A HUNDRED OR TWO HUNDRED HOMES, SOMETIMES FOUR HUNDRED FEET GETS US LIKE, YOU KNOW, WE HAVE SOME THINGS WHERE IT'S LIKE SIX LETTERS WERE SENT OUT AND PEOPLE JUST BECAUSE OF THE AREA WHERE IT IS.

AND SO WE DON'T HAVE ONE POSSIBILITY, WOULD BE YOU CONSIDER A MINIMUM NUMBER OF FOLKS WHO GET NOTIFIED.

BUT I THINK THE ISSUE HERE IS THAT I THINK YOU JUST TAKE I MEAN, I THINK A THOUSAND FEET IS A GOOD NUMBER THAT PROBABLY IF YOU TELL PEOPLE, WELL, YOU KNOW, AND WE WERE I MEAN, CERTAINLY THERE'S ALWAYS GOING TO BE SOMEBODY A THOUSAND ONE HUNDRED THOUSAND TEN FEET OR WHY DIDN'T YOU MAKE IT TWO THOUSAND.

BUT I THINK THAT A THOUSAND FEET IS A SUBSTANTIAL NUMBER THAT LETS PEOPLE KNOW THAT WE'RE MAKING A SIGNIFICANT EFFORT.

AND ONCE AGAIN, IF WE LIMIT IT TO THESE HIGH RISK CASES, I THINK THAT GIVES US A MUCH BETTER POSITION ON TRANSPARENCY WITH FOLKS AND LETTING THEM KNOW WHAT'S COMING IN.

AND SO I'D SUGGEST A THOUSAND FEET.

BUT THAT'S WHERE I AM AND ADMITTEDLY ARBITRARY.

BUT ONCE YOU START PUTTING THREE ZEROS BEHIND SOMETHING, I THINK IT'S GOING TO HELP A LOT OF FOLKS UNDERSTAND THAT WE'RE SERIOUS ABOUT GETTING THE NOTIFICATION OUT.

THANK YOU, MAYOR.

DEPUTY MAYOR PRO-TEM MORRIS.

THANK YOU, MAYOR.

WILL, HAVE YOU HAD THE OPPORTUNITY OR CAN YOU SPIN THIS OFF THE TOP OF YOUR HEAD, THE COSTS, THE INCREASED COSTS INVOLVED, IF WE GO START WITH THE MAYOR, SIX HUNDRED FEET RATHER THAN FOUR HUNDRED FEET.

CAN YOU GIVE US ANY KIND OF AN ESTIMATE? ABOUT SIX HUNDRED, EIGHT HUNDRED AND A THOUSAND FEET AND WHAT THAT WOULD ACTUALLY COST US LIKELY IN REAL MONEY EACH TIME? I'M AFRAID I DON'T HAVE THAT NUMBER ANALYSIS HANDY.

JUST KIND OF DEPENDS ON THE ZONING CASE.

SOMETIMES THERE MAY BE A FEW LARGE PROPERTIES WHERE ONLY COUNCIL MEMBER SAID SIX GET NOTIFIED OR OTHERS WHERE IT'S MULTIPLE NEIGHBORHOODS WHERE FOUR HUNDRED GET NOTIFIED OR SOMETHING LIKE THAT.

SO WE DID RUN A SAMPLE COST ESTIMATE ON ADDING ALL THE PHYSICAL ADDRESSES.

BUT I KNOW THAT'S NOT REALLY THE SAME QUESTIONS, NOT REALLY AN APPLES TO APPLES COST COMPARISON, SO I'M AFRAID I DON'T HAVE THAT.

OK, WELL, I THINK IT WOULD BE A COST INCREASE.

AND I'M ASSUMING THAT TO COVER THAT COST INCREASE, WE WOULD HAVE TO INCREASE FEES ALONG THE WAY.

BUT I AM TORN WITH THIS.

I'M A BIG FAN OF TRANSPARENCY, AND I THINK YOU ALL KNOW I DO MY BEST TO DO EVERYTHING BUT SING TO MY DISTRICT TO LET THEM KNOW WHAT'S COMING.

I DON'T LIKE TO SURPRISE THEM.

I DISLIKE THAT SO MANY PEOPLE WERE SURPRISED BY SOME THINGS I'M PASSIONATE ABOUT MAKING SURE WE NOTIFY THEM IN EVERY WAY POSSIBLE AND.

I DON'T MIND WITH PARTICULARLY THE HIGH RISK USE CATEGORY, CONSIDERING

[02:35:03]

MAKING THAT SPECIFIC CATEGORY LARGER.

IT WILL NEVER BE ENOUGH.

AND AS COUNCILMAN HEDRICK SAID, IT WILL NEVER BE ENOUGH.

THERE WILL ALWAYS BE PEOPLE WHO WILL SAY IT WASN'T ENOUGH.

AND YOU DIDN'T TELL ME AND I DIDN'T SEE IT.

AND SO IT WILL NEVER BE ENOUGH.

SO IF WE TAKE THAT OUT OF OUR GOAL SET SATISFYING EVERYBODY, THEN WHAT WILL BE ENOUGH FOR US? BECAUSE WE'RE NOT GOING TO SATISFY EVERYBODY AROUND EVERY ONE OF THESE ZONING CASES.

I THINK WE'VE ALREADY, FOR INSTANCE, WITH THE SUCH NEIGHBORHOOD DIRECTLY ADJACENT TO THE LOT OF TENANTS.

THEY DIDN'T HEAR ANYTHING ABOUT IT UNTIL THIS WAS ALREADY IN THE WIND.

THEY DIDN'T KNOW.

AND THE ONES THE PROPERTY OWNERS WHO DID RECEIVE NOTICES DIDN'T RECEIVE NOTICES IN ANY ALTERNATE LANGUAGES OTHER THAN ENGLISH.

THERE WAS NOT AN ONLINE RESOURCE FOR THEM.

WE'VE ALREADY SET IN MOTION HERE A NUMBER OF THINGS TO IMPROVE THE NOTIFICATION.

TO MAKE IT MORE OBVIOUS, PEOPLE CAN SUBSCRIBE TO THE I WOULD ASSUME THE GARLAND PLANNING DOT ORG.

THEY CAN SUBSCRIBE LIKE YOU CAN SUBSCRIBE TO ANY OF THE PAGES ON OUR WEBSITE TO BE NOTIFIED WHEN SOMETHING NEW GOES ON THERE.

SO IF ANYBODY WHO WANTS TO COULD RIGHT NOW START KEEPING TRACK OF ZONING CHANGES IF THEY HAD A LOT OF TIME.

I REALLY LIKE THE IDEA OF USING MY GARLAND IN THE FUTURE, AS COUNCILMAN SMITH MENTIONED, BUT I WOULD NOT WANT TO ON THE ASSUMPTION THAT WE ARE TO HAVE ANY CHANCE OF EVER BEING ENOUGH FOR THE PEOPLE WHO WILL GET ANGRY.

GO, I THINK A THOUSAND THIS IS OVER THE TOP.

I WOULD NOT MIND SUPPLEMENTING OUR ALREADY DOUBLED STANDARD OF FOUR HUNDRED FEET, I WOULD NOT MIND GOING TO SIX HUNDRED FEET, AND I WOULD SUPPORT THAT, BUT I DON'T WANT TO BURY US UNDER EXTREME NOTIFICATION REQUIREMENTS THAT ARE GOING TO BE BOTH COSTLY.

AND I DON'T THINK WE'RE GOING TO GET THE HAPPY, SATISFIED, THIS TAKES CARE OF ALL OF OUR PROBLEMS, RESPONSE FROM CITIZENS.

I WOULD SUPPORT SIX HUNDRED FEET IF COUNCIL SO CHOSE.

THANK YOU, MAYOR.

AND JUST TO CLARIFY, THE ADDITIONAL NOTIFICATION AREA WAS ONLY FOR HIGH RISK USAGE.

IT WASN'T FOR ALL ZONING CASES.

THAT'S THE WAY I HEARD IT.

SO IT WOULD BE HIGH RISK USES.

WE WOULD SAY A SIX HUNDRED FOOT NOTIFICATION AND EVERYTHING ELSE WOULD BE WHAT WE'RE DOING NOW, WHICH IS ALREADY DOUBLE STATE LAW.

SO I'M SATISFIED WITH THAT.

ALL RIGHT.

I JUST WANT TO CLARIFY WHAT WE WERE ALL DISCUSSING.

OK, THANK YOU.

THANK YOU.

COUNCIL MEMBER AUBIN.

THANK YOU, MAYOR.

APOLOGIZE FOR JUMPING BACK IN THE QUEUE, BUT I WANTED TO BRING A LITTLE BIT OF DETAIL HERE.

WILL, ABOUT HOW MANY HIGH RISK CASES DO WE HAVE IN A YEAR ON AVERAGE? ON AVERAGE, PROBABLY ONE OR TWO PER YEAR.

OK, SO WE'LL CALL IT TWO AND IN AN AVERAGE CASE, ALL OF OUR AVERAGE CASES WITH THE 400 FOOT AREA, DO YOU KNOW ROUGHLY HOW MANY NOTICES WE SEND OUT ON AVERAGE? NOT ON AVERAGE.

I DON'T HAVE THAT NUMBER NOW I WILL SAY WITH HIGH RISK USE CASES THAT ARE ESPECIALLY IN THE MIDDLE OF AN INDUSTRIAL AREA AND THE INDUSTRIAL ZONED AREA, THOSE TEND TO BE LARGER PROPERTIES.

SO THE NUMBERS OF RECIPIENTS IS PROBABLY GOING TO BE A BIT LESS THEY TYPICALLY DON'T HIT A LOT OF NEIGHBORHOODS UNLESS THAT INDUSTRIAL PROPERTY JUST HAPPENS TO BE.

NEAR A NEIGHBORHOOD, BUT IN GENERAL, PROBABLY FEWER THAN YOUR TYPICAL COMMERCIAL ZONING CASE OR MULTIFAMILY ZONING CASE THAT MIGHT.

OK, WELL, SOME OF YOU HAVE SERVED ON THE COUNCIL, ALSO BEEN ON THE PLANNING COMMISSION FOR YEARS, PROBABLY HAVE A BALLPARK NUMBER, I'D GUESS.

YOU KNOW, WE'RE MAYBE SENDING 30 LETTERS ON SOME OF THESE.

I DON'T THINK THAT NUMBER IS UNREASONABLE.

IF YOU TAKE THE RANGE 400 FEET AND YOU JUST DRAW AS A CIRCLE.

I KNOW THESE THINGS AREN'T NECESSARILY CIRCLES, BUT YOU DRAW IT AS A CIRCLE THAT GIVES YOU ROUGHLY AND SOMEONE CAN CHECK MY MATH IF THEY WANT.

BUT I REMEMBER THE OLD PI R-SQUARED, WHATEVER TO GET THE AREA, YOU'RE GOING TO GET ABOUT FIVE HUNDRED THOUSAND SQUARE FEET OF NOTIFICATION AREA, A LITTLE

[02:40:03]

OVER 10 ACRES.

AND IF YOU EXPAND THAT TO A THOUSAND, YOU'RE GOING TO GET ABOUT SIX TIMES THAT.

AND SO WE'RE TALKING ABOUT ONCE OR TWICE A YEAR INSTEAD OF NOTIFYING, SAY, 20 OR 30, WE'RE SENDING OUT ONE HUNDRED AND TWENTY OR ONE HUNDRED AND FIFTY NOTICES JUST JUST ON AN AVERAGE, IF YOU TAKE THAT AVERAGE AND MULTIPLY THAT BY SIX.

AND I REALIZE THERE'S SOME STAFF TIME ASSOCIATED WITH THAT, AND THEN I GUESS I DON'T KNOW WHAT WHAT'S THE COST OF THE STAMP NOW, 60 CENTS OR SOMETHING? AND I MEAN, NOT THAT I DON'T KNOW HARDLY ANY OF US PROBABLY SEND MUCH MAIL ANYMORE, BUT 60 CENTS.

YOU'RE TALKING A HUNDRED DOLLARS A YEAR.

TWO HUNDRED DOLLARS A YEAR.

I MEAN, IF PEOPLE IF COUNCIL'S REALLY CONCERNED ABOUT THE TWO HUNDRED DOLLAR A YEAR COST, THEN WE CAN YOU KNOW, WE CAN PUT IT IN THE HIGH RISK FEE.

OR IF IT'S IN MY DISTRICT, I'LL PAY THAT, TAKE MY COUNCIL PAY AND PAY TO NOTIFY TWO HUNDRED ADDITIONAL PEOPLE OR SOMETHING.

AND NO, YOU'RE RIGHT, IT'S NOT GOING TO SATISFY EVERYBODY.

BUT I THINK IT'S SOMETHING THAT WHEN PEOPLE COME TO TOWN AND THEY'RE UPSET BECAUSE THEY DIDN'T GET NOTICE AND THERE WERE A LOT OF PEOPLE.

NOW I DISAGREE, AS YOU KNOW, I DISAGREE WITH THE POSITION THAT A LOT OF PEOPLE TOOK ON THE CONCRETE BUT I DON'T DISAGREE WITH THE FACT THAT THEY WERE CONCERNED ABOUT WHAT THEY FELT WAS AN INAPPROPRIATE LACK OF NOTICE.

AND, YOU KNOW, AND I WILL TELL YOU THAT TALKING TO AN ANGRY CITIZEN, EXPLAINING TO THEM, WELL, YOU KNOW, THE STATE IS ONLY TWO HUNDRED FEET, SO WE DID YOU A SOLID BY 400 DOESN'T REALLY GET YOU A LOT OF MILEAGE WITH ANYBODY AND MAYBE A THOUSAND FEET WON'T SOLVE IT COMPLETELY, BUT I THINK THAT'S AN EXTENSIVE NUMBER ON A VERY LIMITED NUMBER OF CASES, AND I THINK IT'S SOMETHING THAT'S EASY FOR US TO DO.

AND LIKE I SAID, IT'S THE ONE WITH THREE ZEROS AND I THINK IT WILL MAKE AN IMPACT ON PEOPLE.

SO IN PARTICULARLY IN NEIGHBORHOODS.

THE OTHER PIECE OF IT THAT WE HEARD IS THAT THERE WERE CLAIMS THAT THERE WERE A LOT OF FOLKS IN THESE NEIGHBORHOODS WHO DON'T HAVE ACCESS, WHO DON'T HAVE EASY ACCESS TO ALL THESE OTHER METHODS.

THEY'RE NOT GOING TO GET ELECTRONIC NOTICES AND THINGS LIKE THAT.

SO LET'S MAKE SURE OUR NOTICES ARE EFFECTIVE, PARTICULARLY FOR CASES LIKE THIS.

AND LIKE I SAID, VERY SMALL, INCREMENTAL COST.

THANK YOU, MAYOR.

COUNCIL MEMBER WILLIAMS. THANK YOU, MR. MAYOR.

I DON'T HAVE A POSITION RIGHT NOW ON THE NUMBERS OR WHETHER THEY SHOULD GO SIX OR A THOUSAND, SO I'M NOT THERE YET.

I WANT TO THROW IN SORT OF A DEVIL'S ADVOCATE COMMENT HERE.

WILL AND I'M TRYING TO THINK BACK.

IT'S BEEN A WHILE TO MY PLANNING COMMISSION DAYS.

IF WE WERE ADOPT A SEPARATE CATEGORY FOR, "HIGH RISK", IN THE NOTIFICATION ITSELF IN THE PAST, HAVE WE IDENTIFIED OR USED THE TERM HIGH RISK AND NOTIFICATIONS TO THE COMMUNITY OR TO ADJACENT BUSINESSES.

WELL, YES, SIR, THERE IS A DEFINITION FOR HIGH RISK USING THE GDC, IT IS ITS OWN LAND USE CATEGORY WHICH WOULD TRIGGER AN SUP IF IT IS DEEMED A HIGH RISK USE BY THE FIRE DEPARTMENT WITH THAT H CLASSIFICATION.

AS FAR AS THE LETTER ITSELF, THE CURRENT LETTER TEMPLATES THAT WE HAVE AND THAT WE'VE USED IN THE PAST, THEY DO MENTION THE TERM HIGH RISK USE IN THE KIND OF TECHNICAL LANGUAGE OF THE ZONING CASE.

IN THE LAYPERSON'S SUMMARY, I'D HAVE TO GO BACK AND LOOK, BUT I BELIEVE WE TRY TO SUMMARIZE IT BY SAYING REALLY WHAT THEY'RE ACTUALLY DOING, WHICH IS SOMETHING ALONG THE LINES OF THE APPLICANT PROPOSES TO MANUFACTURE AND STORE HAND SANITIZER OR ETHANOL, ALCOHOL FOR THE PURPOSE OF HAND SANITIZER, SOMETHING LIKE THAT, LIKE BASICALLY SAYING THAT THEY'RE ACTUALLY DOING.

OK, BUT IN THE PAST, I DON'T REMEMBER--AND AGAIN, IT'S BEEN A WHILE--USING IN THE NOTIFICATION ITSELF, USING THE TERM HIGH RISK.

THE EXPLANATION OF EXACTLY WHAT THEY WANT TO DO.

IT'S BEEN INCLUDED.

AM I CORRECT, WILL? OF THE SUMMARY OF WHAT THEY WANT TO DO, YES, SIR, AS FAR AS THE OPERATION, YES, WE DON'T NECESSARILY DEFINE WHAT HIGH RISK USE THE DEFINITION OF IT IN THE LETTER.

WE'LL SUMMARIZE WHAT THE APPLICANT IS DOING.

OK, I DIDN'T THINK SO.

AND MY MY POINT IS, AGAIN, MY POINT IS FROM THE APPLICANT, WHETHER WE HAVE TWO CASES OF FIVE CASES FROM AN APPLICANT STANDPOINT, IF WE GO TO THIS

[02:45:01]

AND WE INCLUDE IN OUR NOTIFICATION THE TERM HIGH RISK, HOW MIGHT THAT IMPACT THE APPLICANT PERCEPTION OF FAIRNESS IN THE PROCESS? NOTIFICATION GOES OUT THAT HIGH RISK MEAN DIFFERENT THINGS TO DIFFERENT PEOPLE, AND IT'S KIND OF A RED FLAG.

SO I JUST THROW THAT OUT THERE BUT IF I'M AN APPLICANT AND THAT TERM IS USED IN THE NOTIFICATION.

HOW MIGHT THAT IMPACT THE CASE ITSELF OF PERCEIVED IMPACT ON THE CASE ITSELF? I JUST WANTED TO THROW THAT COMMENT OUT THERE, LIKE I SAID, I'M NOT THERE ON NUMBERS AT THIS POINT, BUT I WANTED TO, FROM A POTENTIAL APPLICANT STANDPOINT.

WHAT MIGHT BE THE PERCEIVED IMPACT ON THE FAIRNESS OF OUR PLANNING, OUR APPLICATION PROCESS AND ADJUDICATION PROCESS.

I JUST WANTED TO THROW THAT OUT THERE FOR THOUGHT.

THANK YOU.

AND WILL, JUST TO CLARIFY, IF IT IS A HIGH RISK USE, DO WE PUT THE WORDS HIGH RISK IN THE NOTIFICATION? WE DO.

CURRENTLY WHEN IT SAYS--.

WE DO USE THE WORDS HIGH RISK? YES, SIR.

OK OK.

I THOUGHT YOUR ANSWER WAS NO, BUT WE DO BECAUSE I DIDN'T REMEMBER.

OK, YEAH.

I'M SORRY IF I--YES SIR.

THE HIGH RISK USE, IT'S A YOU KNOW, IN ALL CAPITALS, YOU KNOW, HIGH RISK.

BUT WE DO CURRENTLY USE THAT IN OUR CURRENT NOTIFICATIONS? CURRENT NOTIFICATION WE DO.

AND THEN FURTHER DOWN THE LETTER, WE SUMMARIZE WHAT THAT MEANS AND WHAT IS DOING.

OK, I THOUGHT YOU SAID THAT WE DIDN'T, UNLESS I DON'T REMEMBER WHETHER WE DID OR NOT.

BUT IF WE DO, THEN, YOU KNOW, CASE CLOSED CONSISTENTLY.

BUT IF WE DON'T IF WE WERE CHANGING, THAT'S WHY I RAISED THE QUESTION BECAUSE I DIDN'T REMEMBER WHETHER OR NOT WE DID OR DID NOT BECAUSE WE'RE ESTABLISHING A SEPARATE SORT OF CLASS OR RISK LEVEL THAT CHANGED TH NOTIFICATION AREA, BUT THANKS FOR THAT CLARIFICATION, BECAUSE I THOUGHT YOU SAID INITIALLY THAT WE DID AND I DIDN'T REMEMBER WHETHER WE DID OR WE DID NOT.

THANK YOU.

THANK YO, MAYOR.

THANK YOU.

ALL RIGHT, COUNCIL, LOOKS LIKE WE HAVE CLEARED THE QUEUE ON THIS ITEM, AND I THINK, AGAIN, I THINK WE'RE ALL IN AGREEMENT ON THE IMPROVEMENTS TO THE PROCESS AND TO THE PRODUCT OF WHAT WE'RE PUTTING OUT.

I THINK THERE'S OBVIOUSLY BEEN SOME QUESTION RAISED ABOUT THE NOTIFICATION ON THE HIGH RISK USAGE, WHICH, AGAIN, ARE ONLY A COUPLE A YEAR.

AND IN MY TIME ON THE PLANNING COMMISSION AND ON THE COUNCIL, WE'VE PROBABLY HAD MORE ON THE COUNCIL IN THE LAST TWO YEARS THAN I THINK I PROBABLY SAW ON SIX YEARS OF BEING ON.

SO THEY ARE A FAIRLY LIMITED USE.

BUT OBVIOUSLY, LIKE I SAID, IN A IN AN INDUSTRIAL BASE CITY, THEY'RE ALWAYS POSSIBLE.

SO JUST TO GET JUST TO GET US TO MOVE FORWARD ON THIS.

COUNCIL MEMBER AUBIN HAS SUGGESTED WE MOVE OUT TO A THOUSAND FEET ON THESE THESE HIGH RISK USES AS THEY COME THROUGH.

GIVEN THE VERY LIMITED NUMBER THAT THAT'S PROBABLY GOING TO BE, I DON'T HAVE AN ISSUE WITH A THOUSAND.

WE'RE TALKING THE DIFFERENCE OF 50 NOTIFICATIONS.

I DON'T KNOW.

SO IS THERE ANY OPPOSITION TO BRINGING THAT OUT ON HIGH RISK USES ONLY TO A THOUSAND FEET? SCANNING FACES, I SEE NO OPPOSITION TO THAT.

WILL, CAN YOU MAKE THAT HAPPEN FOR US, SIR? YES, SIR.

ALL RIGHT, COUNCIL, THANK YOU.

GREAT DISCUSSIONS ON THIS ITEM.

AND ONCE AGAIN, TO THE COMMITTEE MEMBERS, BOTH THOSE ON THIS COUNCIL AND THOSE ON THE PLANNING COMMISSION.

THANK YOU.

I THINK THAT WE HAVE OBVIOUSLY IMPROVED A PROCESS THAT HAS BEEN VERY SET FOR SEVERAL DECADES NOW.

SO THANK YOU.

ALL RIGHT.

WE WILL MR. G.

WE WILL HAVE YOU.

SORRY, I SAW CITY ATTORNEY POP UP, THAT ALWAYS MAKES ME STOP.

WE GOOD, MR. ENGLAND? OK, SORRY, ANY TIME I SEE THEM POP UP, I ALWAYS KNOW THAT MAYBE I'VE GOTTEN IN

[02:50:11]

SOME TROUBLE.

ALL RIGHT.

WE WILL MOVE ON TO ITEM FOR E GARLAND DEVELOPMENT CODE SIGN REGULATION AMENDMENT

[4E. Garland Development Code Sign Regulation Amendment Discussion]

DISCUSSION.

I BET THAT'S WHY MR. ENGLAND POPPED UP.

WILL, YOU'VE GOT THE LEAD ON THIS ONE AGAIN.

WELL, I GENERALLY DO, BUT ACTUALLY, MR. ENGLAND WANTED TO GIVE THE COUNCIL A LITTLE BACKGROUND AND CONTEXT STANDPOINT AND THE I'LL JUMP IN.

I'LL LET MR. ENGLAND GO FIRST.

I THOUGHT YOU WERE BAILING ON ME, THERE FOR A SECOND, WILL.

GOOD EVENING, COUNCIL AND MAYOR.

I'M GOING TO TRY TO SHARE MY SCREEN HERE AND I DON'T REALLY KNOW HOW TO DO THIS, BUT I'M GOING TO GIVE IT A SHOT.

WE'LL SEE IF THIS WORKS.

Y'ALL GETTING THAT? YES, SIR.

BELIEVE IT OR NOT, IT WORKED.

THAT'S AWESOME.

GREAT.

NOW, WHETHER I CAN CHANGE SLIDES OR NOT WOULD BE THE NEXT QUESTION.

AS YOU ALL KNOW, AS HAS BEEN POSTED, I'M HERE TO DISCUSS, I THINK, ONE OF YOU ALL'S FAVORITE TOPICS, SIGNS, CERTAINLY ONE THAT FOR SOME REASON OR ANOTHER, I'VE BECOME A SUBJECT MATTER EXPERT ON IN HOUSE HERE OVER THE YEARS.

AND I THINK WE'VE ALL ANTICIPATED THIS PARTICULAR ITEM COMING BEFORE YOU ALL FOR QUITE A FEW MONTHS.

WE TRIED TO BRING IT TO YOUR ATTENTION THAT THIS WAS COMING.

THIS WAS IN THE WORKS.

I THINK I PROBABLY HAVE THE EASY PART TONIGHT.

AND THAT IS TO EXPLAIN THE LEGAL ASPECTS OF IT.

QUITE FRANKLY, THE LEGAL ISSUE IS FAIRLY SIMPLE.

IT'S FAIRLY STRAIGHTFORWARD.

BUT LIKE SO MANY OTHER LEGAL ISSUES THAT MAY BE A RELATIVE, RELATIVELY SIMPLE TEXTUAL OR LANGUAGE FIX, IT IMPLICATES SEVERAL POLICY DECISIONS THAT CAN BE DEBATED QUITE VIGOROUSLY AMONG THE COUNCIL.

AND SO THAT'S PROBABLY GOING TO BE THE CASE TONIGHT I IMAGINE.

I'LL BRIEFLY GO OVER THE LEGAL SIDE OF THINGS AND THEN I'LL PASS IT OFF TO WILL TO GO OVER THE POLICY SIDE.

LIKE I SAID, I THINK MY PORTION OF THIS WILL BE FAIRLY STRAIGHTFORWARD.

YEAH.

AND I DON'T KNOW HOW TO CHANGE THIS SCREEN HERE.

HANG ON.

I'M GOING TO DO THIS HERE.

I'M SURE I'M DOING THIS WRONG.

YOU HIT THE SPACE BUTTON.

THERE WE GO.

OK.

A Y'ALL RECALL WHEN WE LAST VISITED SIGNS IN THE GDC, WE MADE SOME AMENDMENTS, Y'ALL MADE SOME AMENDMENTS BASED ON THIS CASE CALLED REED VERSUS THE TOWN OF GILBERT.

AND IN THAT CASE, THE SUPREME COURT CAME TO A UNANIMOUS DECISION INVALIDATING A PARTICULAR ORDINANCE OF THE TOWN OF GILBERT THAT TREATED CERTAIN SIGNS DIFFERENTLY THAN OTHERS.

AND IN THAT, THE COURT BASICALLY SAID IN LAYMAN'S TERMS THAT IF YOU HAVE TO LOOK AT THE SIGN, IF YOU HAVE TO READ THE SIGN TO DETERMINE WHAT REGULATIONS TO APPLY TO THAT SIGN, THEN THAT'S UNCONSTITUTIONAL.

THEN AT THAT POINT, YOU GET INTO CONTENT REGULATION.

HOWEVER, IN THAT OPINION, SEVERAL JUSTICES, ALTHOUGH IT WAS UNANIMOUS DECISION, SEVERAL JUSTICES HAD CONCURRING OPINIONS, MEANING THAT THEY AGREED WITH THE OUTCOME, THEY AGREED WITH THE FINAL DECISION, BUT THEY NOT DIDN'T NECESSARILY AGREE WITH THE RATIONALE BEHIND THE OPINION.

AND IN ONE OF THOSE CONCURRING OPINIONS ABOUT JUSTICE ALITO, HE SUGGESTED THAT ALTHOUGH IF YOU HAVE TO LOOK AT THE SIGN TO DETERMINE WHAT REGULATION TO APPLY TO THAT SIGN CITIES COULD STILL ENACT REASONABLE SIGN REGULATIONS.

AND HE EXPRESSLY SAID THAT YOU COULD DO THAT FOR ON PREMISE, VERSUS OFF-PREMISE SIGNS.

AND THOSE DISTINCTIONS WERE STILL VALID.

AND CITIES WERE VERY HAPPY ABOUT THIS AND CITIES DID MAKE CHANGES TO THEIR SIDE ORDINANCE ACROSS THE COUNTRY AND CERTAINLY ACROSS THE STATE, AND THEY ALSO RELIED ON JUSTICE ALITO'S DIRECTION ON THAT.

AT THE TIME IN OUR OFFICE, WE THOUGHT IT WAS KIND OF A UNUSUAL NOTE ABOUT JUSTICE ALITO, UNUSUAL ADVICE, UNUSUAL DIRECTION, BECAUSE FROM A RATIONAL STANDPOINT, IT DIDN'T MAKE A LOT OF SENSE.

YOU WERE STILL HAVING TO LOOK AT THE SIGN TO MAKE A DISTINCTION BETWEEN AN ON PREMISE SIGNING AND OFF PREMISE SIGN.

BUT WE WERE HAPPY BECAUSE IT REALLY BENEFITED THE CITY.

AND SO AS A RESULT OF THAT, AS A RESULT OF REED, YOU REMEMBER THE CITY AMENDED ITS ORDINANCE.

WE MADE QUITE A FEW CHANGES AND WE PRETTY MUCH DID AWAY WITH ALMOST ALL DISTINCTIONS BETWEEN SIGNS.

HOWEVER, WE DID KEEP THAT ON PREMISE VERSUS OFF PREMISE DISTINCTION THERE.

AND THEN THIS PAST YEAR IN 2020, THE CITY OF AUSTIN GOT IN A LAWSUIT WITH THIS WITH A ADVERTISING OUTFIT NAMED REAGAN NATIONAL ADVERTISING OF AUSTIN.

[02:55:04]

AND WHAT HAPPENED IN THAT CASE IS AUSTIN DENIED THE APPLICATION TO DIGITIZE CERTAIN BILLBOARDS OWNED BY THE PLAINTIFF.

AND SO REAGAN SUED, ALLEGING THAT THE DISTINCTION BETWEEN THE ON PREMISE AND OFF PREMISE SIGN VIOLATED FIRST AMENDMENT.

AND THE FIFTH CIRCUIT HADN'T RULED ON THAT, HADN'T GIVEN DIRECTION ON THAT.

JUSTICE ALITO'S CONCURRING OPINION ISN'T THE FORCE OF LAW.

AND SO SURPRISINGLY, THE 5TH CIRCUIT BEING A CONSERVATIVE CIRCUIT, THEY SURPRISED AT LEAST ME A LITTLE BIT ON THIS.

THEY HELD THAT THE ON PREMISE VERSUS OFF PREMISE DISTINCTION DID, IN FACT VIOLATE THE FIRST AMENDMENT BECAUSE IT REQUIRED THE GOVERNMENT TO READ THE WORDS ON THE SIGN TO DETERMINE WHAT PROVISIONS APPLIED.

AND SO THE FIFTH CIRCUIT DID NOT GO ALONG WITH THE CONCURRING OPINION OF JUSTICE ALITO.

AND SO AS A RESULT OF THAT CASE, WHICH IS THE FORCE OF LAW RIGHT NOW, SUPREME COURT HAS NOT TAKEN THAT CASE UP YET.

IT HASN'T INDICATED THAT IT WILL YET.

BUT UP UNTIL THE SUPREME COURT DOES DECIDE TO REVERSE THAT DECISION, IT IS THE FORCE OF LAW.

AND SO WE'RE RECOMMENDING THAT REMOVE ALL REFERENCES IN THE GDC, SPECIFICALLY ARTICLE FIVE OF CHAPTER FOUR THAT DISTINGUISH BETWEEN ON PREMISE AND OFF PREMISE SIGNS.

AND AS A RESULT OF THAT, IT WILL MEAN THAT WE'LL MAKE A DISTINCTION.

WE'RE GOING TO RECOMMEND A DISTINCTION BETWEEN BILLBOARDS AND SIGNS, AND THAT DISTINCTION WILL BE BASED ON SIZE AND NOT CONTENT.

IN OTHER WORDS, CURRENTLY WE DISTINGUISH BILLBOARDS FROM MOST SIGNS IN THE CITY BY REFERRING TO THEM AS LEGALLY NONCONFORMING OFF PREMISE SIGNS.

AND INSTEAD OF THAT, WE'VE DONE SOME RESEARCH AND BILLBOARDS IN THE CITY AND OTHER SIGNS IN THE CITY AND COMPARED THAT TO OUR CURRENT SIGN REGULATIONS.

AND WE THINK WE CAN REGULATE BILLBOARDS BASED ON SIZE AND NOT CONTENT, THEREFORE NOT RUNNING AFOUL OF THE 5TH CIRCUIT OPINION.

AND ON THAT NOTE, WE'LL JUMP INTO SOME POLICY CONSIDERATIONS AND I'LL HAVE QUESTIONS ABOUT THE LEGAL SIDE OF THAT.

LET ME SEE.

I DON'T HAVE ANYBODY IN THE QUEUE AT THE MOMENT, SIR.

OK.

BUT LIKE LEGAL OPINIONS, THAT CAN CHANGE ON A WHIM.

YES, IT CAN.

OK, SO I'LL KIND OF PICK UP MAYOR AND COUNCIL WHERE BRIAN LEFT OFF WITH THAT, WITH DELINEATING RATHER THAN ON PREMISE VERSUS OFF PREMISE, DELINEATING BY SIZE DIGITAL SIGNS VERSUS BILLBOARDS, REALLY WHAT IS PROPOSED IN THE RED LINES.

I'LL GO THROUGH A FEW NOTES AND SOME POLICY CONSIDERATIONS, STARTING REALLY WITH BILLBOARDS IN THE PROPOSED RED LINES WITH YOU TONIGHT OR IN YOUR PACKET TONIGHT, DIGITAL BILLBOARDS WOULD BE DEFINED AS HAVING ASSIGNED FACES A MINIMUM OF THREE HUNDRED AND FIFTY SQUARE FEET.

THERE IS ALREADY A MAXIMUM OF SEVEN HUNDRED SQUARE FEET FOR BILLBOARDS IN THE GDC SO IT'D BE ESSENTIALLY A SIGN BETWEEN THREE HUNDRED FIFTY AND SEVEN HUNDRED SQUARE FEET.

THERE IS ALREADY, AS YOU ALL MAY RECALL, A DIGITAL BILLBOARD CONVERSION PROGRAM IN THE GDC WHERE IF ONE WANTS A DIGITAL BILLBOARD, THEY HAVE TO ESSENTIALLY REMOVE THREE OTHER COORDINATE BY REMOVING THREE OTHER BILLBOARDS IN GARLAND AND CONVERTING BEFORE THEY CONVERT THE ONE IN QUESTION.

SO THAT UNDER THIS PROPOSAL WOULD STILL BE SUBJECT TO THOSE REQUIREMENTS IN THAT EXCHANGE PROGRAM.

SO THAT'S ONE POLICY CONSIDERATION, THERE'S THE COUNCIL DESIRE TO KEEP DIGITAL BILLBOARDS AND THE CONVERSION PROGRAM.

AGAIN, WHAT IS BEFORE YOU TONIGHT PROPOSED AND IN THE RED LINE IS THAT DIGITAL BILLBOARD CONVERSION PROGRAM WOULD REMAIN IN PLACE AND THAT WOULD BE THE ONLY WAY TO ACHIEVE GETTING A DIGITAL BILLBOARD.

AND BY THE WAY, THOSE WOULD ONLY BE LIMITED TO SIX THIRTY, I-30, AND SH-190 THOSE THREE HIGHWAYS.

I BELIEVE SOMEONE ELSE IS CONTROLLING THE POWERPOINT, YOU CAN GO TO THE NEXT SLIDE.

IS THAT YOU, BRIAN.

THANK YOU.

SO DIGITAL SIGNS GOING TO A SMALLER SCALE.

CURRENTLY, DIGITAL SIGNS ARE ALLOWED AS FREE STANDING SIGNS AND ALL NON RESIDENTIAL AND MIXED-USE DISTRICTS, INCLUDING DISTRICTS ALONG MAJOR HIGHWAYS.

WHAT'S PROPOSED IN THE RED LINES THIS EVENING IS THAT THE SMALLER SCALE DIGITAL SIGN, SO, FOR INSTANCE, MONUMENT SIGNS AND PYLON SIGNS WOULD NOT BE ALLOWED ALONG THE HIGHWAYS I JUST MENTIONED.

AND THAT IS PRIMARILY DUE TO SAFETY CONCERNS AND AS WELL AS A WAY TO REALLY CONTROL THE AMOUNT OF DIGITAL SIGNS THAT COULD POTENTIALLY GO ALONG THE CORRIDOR AND IN

[03:00:02]

ONE LOCATION, BECAUSE OF THE HIGH SPEEDS OF THE TRAFFIC ALONG THOSE HIGHWAYS, IT MAKES MORE SENSE FOR A DIGITAL DISPLAY TO BE ON A MUCH LARGER SIGN THAT ACTUALLY IS ORIENTED TOWARDS THE HIGHWAY.

SO THAT'S THE PROPOSAL BEFORE YOU TONIGHT.

SO THAT'S ONE OTHER POLICY CONSIDERATION, DOES COUNCIL DESIRE TO ALLOW DIGITAL SIGNS.

AGAIN, THESE ARE THE SMALLER ONES, THE MONUMENT SIGNS AND PYLON SIGNS ON PROPERTIES ADJOINING I-30, 635, OR SH-190.

CURRENTLY IN THE RED LINES, AGAIN, THOSE WOULD NOT BE ALLOWED EXCEPT IN AREAS BESIDES THOSE HIGHWAYS.

SO THAT KIND OF BRINGS US TO OUR NEXT POINT.

CURRENTLY, THE DIGITAL SIGNS IN THE GDC ARE ALLOWED AS FREE STANDING SIGNS, INCLUDING PYLON SIGNS.

ACTUALLY, IN YOUR DRAFT RED LINES THIS EVENING, DIGITAL SIGNS WOULD BE LIMITED ONLY TO MONUMENT SIGNS, MONUMENT SIGNS OR YOUR LOW PROFILE SIGNS THAT HAVE A MAXIMUM OF SEVEN FEET IN HEIGHT AND 50 SQUARE FEET IN THE AREA.

SO ANYWHERE THAT IS NOT ALONG SH-190, I-30, OR 635 COULD HAVE A DIGITAL SIGN, BUT IT HAS TO BE A GDC-CONFORMING MONUMENT SIGN.

SO NO TALLER THAN SEVEN FEET AND NO LARGER THAN 50 SQUARE FEET.

SO THAT'S ANOTHER POLICY CONSIDERATION.

DOES THE COUNCIL DESIRE TO LIMIT DIGITAL SIGNS TO FREESTANDING MONUMENT SIGNS? I BELIEVE THAT'S THE LAST SLIDE, IS THAT CORRECT, BRIAN? YOU'VE GOT CONTROL OVER IT.

SO WITH THAT, WE'LL HAND IT BACK FOR QUESTIONS, MAYOR.

LOOK AT THAT; YOU EVEN FIGURED OUT HOW TO UNSHARE.

PROGRESS.

ALL RIGHT, COUNCIL, YOU HAVE SEEN THE PRESENTATION AND OBVIOUSLY WE'VE SOMEWHAT DISCUSSED THIS IN SORT OF THE PROCESS OF DISCUSSING SOME OTHER SIGNS THAT WERE ATTACHED TO ZONING CASES, ET CETERA, AS FAR AS THE QUESTIONS BEFORE US, ANYBODY HAVE ANY QUESTIONS FOR STAFF? COUNCIL MEMBER MCNEAL.

THANK YOU, MR. MAYOR.

WILL, THANK YOU SO MUCH.

DON'T HAVE A QUESTION IN OUR PACKET.

I KNOW IN THE RESOLUTION IT WAS JUST A COUPLE OF COSMETIC THINGS THAT WE MAY NEED TO ADDRESS ON PAGE 110 AND ON PAGE 111.

IT'S JUST JUST SOME REAL COSMETIC THINGS IN THERE.

I CAN EMAIL THOSE THOSE SPECIFICALLY.

AND THEY WERE JUST COSMETIC.

OK.

SO, WILL, I MEAN, I'M JUST LOOKING AT THE SUMMARY THAT I'VE GOT IN FRONT OF ME, SO IT LISTS THREE THINGS AND SEE IF I'M ON TRACK.

SO STAFF WILL DISCUSS PROPOSED CHANGES WITH THE COUNCIL, INCLUDING THE FOLLOWING ONE REMOVE ON PREMISE VERSUS OFF PREMISE SIGNAGE DELINEATIONS.

TWO, ALLOW THE CONVERSION OF BILLBOARDS TO DIGITAL DISPLAY.

THAT'S THE THREE HUNDRED AND FIFTY TO SEVEN HUNDRED SQUARE FOOT MAX.

THEN, NUMBER THREE IS ALONG ROADWAYS, NOT INCLUDING THE HIGHWAYS MENTIONED ABOVE, ALLOW DIGITAL MESSAGE DISPLAYS AND DIGITAL CONVERSIONS, MONUMENT SIGNS ONLY.

THOSE ARE THE THREE? YES, SIR.

COUNCIL MEMBER SMITH.

THANK YOU, MAYOR.

QUICK QUESTION FOR YOU, WILL.

I KNOW THAT A LOT OF GAS STATIONS, YOU'VE GOT THAT VERY TALL MONUMENT SIGN THAT ALMOST KIND OF LOOKS LIKE A POLE SIGN, WHERE YOU MIGHT HAVE THE PRICE OF GASOLINE CHANGING ON A DAILY BASIS, THAT'S ELECTRONIC AND LIT.

WHAT CATEGORY THAT FALL INTO? IS THAT TECHNICALLY A MONUMENT SIGN OR IS IT A PYLON SIGN? AND WOULD WE, I PERSONALLY DON'T HAVE A PROBLEM WITH THAT TYPE OF SIGN AND I WOULD HATE TO ACCIDENTALLY OUTLAW IT.

YEAH, A GREAT QUESTION, AND SOMETIMES IT IS ON THAT LINE, I PROBABLY DON'T HAVE A REAL' GREAT ANSWER FOR YOU.

I KNOW BUILDING INSPECTION DEPARTMENT IS THE PRIMARY SIGN PERMIT SHOP.

BUT I KNOW THAT QUESTION DOES COME UP WITH A MONUMENT-LOOKING SIGN IS REAL, REAL SKINNY AND GOES REAL VERTICAL.

IS IT THEN A PYLON SIGN? SO I KNOW WE'VE HAD THOSE DISCUSSIONS BEFORE.

IT MAY JUST DEPEND ON THE DESIGN OF IT AND WE JUST HAVE TO MATCH IT UP WITH THE GDC DEFINITION OF A PYLON SIGN VERSUS A MONUMENT SIGN.

SO I KNOW THAT'S NOT A REAL GREAT ANSWER.

[03:05:02]

I'D PROBABLY HAVE TO PULL UP THE DEFINITIONS DELINEATING BETWEEN THE TWO AND POSSIBLY GET BACK WITH YOU ON THAT.

BUT SOMETIMES, DEPENDING ON THE WAY A SIGN IS DESIGNED, IT DOES KIND OF GET A LITTLE FUZZY.

YOU'RE RIGHT.

MR. MAYOR, I THINK I MAY BE ABLE TO ANSWER COUNCIL MEMBER MS. SMITH'S QUESTION, I THINK YOU WERE ASKING ABOUT THE DIGITIZED DISPLAY, WHETHER OR NOT THAT FALLS INTO A DIGITAL SIGN OR NOT.

I KNOW FOR THE DIGITAL BILLBOARD, IT HAS TO HAVE THE ABILITY TO BE ANIMATED.

IN OTHER WORDS, YOU HAVE MOVING PARTS AND TO CHANGE MESSAGES, ROTATING, I THINK NO SHORTER THAN EIGHT SECOND TIME PERIODS.

AND THAT'S IN THE DEFINITION.

I DON'T HAVE THE DEFINITION OF THE ACTUAL DIGITAL DISPLAY SIGN, BUT I THINK IT'S SIMILAR TO THAT.

AND IF IT'S NOT, I'LL MAKE SURE TO AMEND THAT TO MAKE SURE THE ACTUAL ORDINANCE THAT COMES BEFORE YOU ALL.

I'LL MAKE A DISTINCTION BETWEEN A DIGITAL NUMBER IN THIS CASE, INDICATING A GAS PRICE VERSUS A DIGITAL DISPLAY WHERE YOU ACTUALLY HAVE THE ANIMATION.

OK, SO WE'LL BE ABLE TO KEEP DIGITAL PRICING AND DIGITAL CLOCKS.

BUT WE WOULD KILL OFF ANYTHING THAT'S ANIMATED.

I'M COMFORTABLE WITH THAT.

THANK YOU, SIR.

THANK YOU, MAYOR.

GOOD QUESTION, SIR.

ALL RIGHT.

SO WE'VE CLEARED THE QUEUE ON THIS.

IS THERE ANY OPPOSITION TO MOVING FORWARD WITH THE RECOMMENDATIONS THAT HAVE BEEN BEFORE US THIS EVENING? MR. ENGLAND, I'M ASSUMING THIS IS GOING TO COME BACK TO US IN THE FORM OF AN ORDINANCE AMENDMENT OR GDC AMENDMENT, SO WE WOULD OBVIOUSLY HAVE A CHANCE TO LOOK AT IT AGAIN.

WHEN DO YOU THINK THAT COULD HAPPEN? NOT TOMORROW NIGHT, OF COURSE, IT HAS NOT BEEN POSTED, BUT THE FOLLOWING MEETING, IT'LL BE READY.

I HAVE BASICALLY THE ORDINANCE READY TO GO.

I'LL MAKE THE CHANGES THAT WE DISCUSSED TONIGHT.

AND COUNCIL MEMBER MCNEAL, THE RED LINE THAT YOU ALL RECEIVED IS ACTUALLY NOT THE ORDINANCE THAT WILL BE COMING IN.

YOU'LL ACTUALLY GET INTO ORDINANCE FORMED AT THE NEXT MEETING.

AND SO THAT SHOULD PROBABLY ADDRESS YOUR CONCERNS WITH THE ACTUAL WAY IT'S FORMATTED.

OK, SEEING THAT COUNCIL, I SEE NO OPPOSITION, SO WE WILL MOVE FORWARD WITH THIS AND OBVIOUSLY WE WILL SEE IT ONCE IT COMES BACK IN THE ORDINANCE MOVING FORWARD.

ALL RIGHT? ALL RIGHT, MR. ENGLAND, MR. G., THANK YOU.

AND THAT BRINGS US TO ITEM FIVE, ANNOUNCE FUTURE AGEND ITEMS.

[5. Announce Future Agenda Items]

IS THERE ANYONE WHO HAS A FUTURE AGENDA ITEMS THAT THEY'D LIKE TO BRING FORWARD TONIGHT? COUNCIL MEMBER SMITH? THANK YOU, MAYOR.

I'M LOOKING TO BRING FORWARD AN ISSUE WHERE I WOULD LIKE FOR US TO CONSIDER REWRITING OUR TREE ORDINANCE AS IT RELATES TO BUSINESS OWNERS CLEARING BRUSH AND TRASH TREES AND SUCH.

I'VE GOT A FAIRLY LONG, COMPLICATED REFERRAL, BUT I CAN EMAIL IT OVER TO YOU.

YOU'VE GOT IT.

SO BEFORE YOU EVEN GOT HALF THE FIRST SENTENCE OUT, COUNCIL MEMBER AUBIN HAD A SECOND GOING, SO--.

TOUCHED A NERVE; GOOD TO KNOW.

YOU HAVE THAT? OK, AND I'D BE HAPPY TO START WITH STAFF AND THEN FIGURE OUT WHERE WE WANT TO TAKE IT FROM THERE.

YEAH, THAT SOUNDS LIKE A GOOD PLAN, SIR.

THANK YOU.

ALL RIGHT.

ANY ADDITIONAL FUTURE AGENDA ITEMS? I SEE NONE.

THAT WOULD BE THE LAST THING ON OUR AGENDA.

AT 9:18, WE ARE ADJOURNED.

SEE YOU ALL TOMORROW NIGHT.

* This transcript was compiled from uncorrected Closed Captioning.