AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
Monday, August 2, 2021
6:00 p.m.
 
 

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

 
The meeting will be broadcast on City of Garland Government Access Television (CGTV).  CGTV is available via GarlandTX.gov, channel 16 (Spectrum), Channel 44 (Frontier), and channel 99 (AT&T U-verse).  Meetings are broadcast online via live streaming and on-demand, and air on CGTV with several rebroadcasts during the week of the meeting. 

Alternatively, the meeting will be broadcast by webinar at the following URL:

 
https://garlandtx.zoom.us/webinar/register/WN_mrET7H6pSte-RRtZM2ToLQ


The meeting ID is: 919 7825 9731

For those without internet access to the meeting, a dial-in option is available.  The numbers are:

346-248-7799
470-250-9358
470-381-2552


Whether you are attending the meeting in-person or via webinar, if you wish to speak, a public comments period is provided as the first item on the agenda.  If you desire to address the City Council on a matter that is posted on this agenda, please be prepared to do so at the beginning of the meeting.  Once the City Council has begun its discussion of the agenda, you will not be recognized to speak.   However, please bear in mind that offering comments should not be done in the form of posing questions.  Generally, due to legal restrictions, the City Council is not able to answer questions during the public comments portion of the agenda.  Your comments must relate to an item on this agenda - non-germane comments are not in order.  
 
REGISTRATION : If you are attending the meeting via webinar, Registration for the webinar will be required for any citizen wishing to speak.  If you choose to speak via the webinar, you must use the “raise hand” feature in order to be recognized. 
 
IN-PERSON COMMENTS: If you are attending the meeting in-person, Registration will be required for any citizen wishing to speak.  Speakers shall register using the electronic registration kiosks in the lobby of City Hall. 
 
Garland City Hall and Council Chambers is wheelchair accessible.  Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall.  Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

 


 

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.  Sec. 551.071, Tex. Gov't Code.

(2)  The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  Sec. 551.072, Tex. Gov't Code.

(3)  A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4)  Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee.  Sec. 551.074, Tex. Gov't Code.

(5)  The deployment, or specific occasions for implementation of security personnel or devices. Sec.  551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
 
(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:
  • generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
  • bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
  • effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
  • risk management information, contracts, and strategies, including fuel hedging and storage;
  • plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
  • customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.  Sec. 551.086;  Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]
             
1. Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session. 
 
 
2. Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda.  All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.   
 
 
3. Written Briefings:  
 
a.   Investment Portfolio Summary

Staff presents the Portfolio Summary report to Council each quarter.  The report is in compliance with the requirements of the Public Funds Investment Act.  Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy.
 
b.   Consider assistance request for Nonprofit Special Event - 2021 Labor Day Parade and Car Show

The Noon Exchange Club of Garland has requested the City Council to consider waiving expenditures for city services required for their event, Labor Day Parade and Car Show in Downtown Garland on Monday, September 6, 2021.  Unless otherwise directed by Council, staff will proceed with the proposed assistance for the Special Event.
 
4. Verbal Briefings:  
 
a.   COVID-19 Briefing - Delta Variant

Staff will provide an update to Council and ask for Council direction, if needed, on various matters related to COVID-19 and actions being taken by the City.
 
b.   Preview of 2021-22 Proposed Budget

Staff will provide an overview of the City Manager's Proposed Budget for FY 2021-22.  The FY 2021-22 Proposed Budget document will officially be presented to Council at the August 3, 2021, Regular Meeting.
 
c.   Medical District Area Plan

The Council was briefed on the plan during the July 12, 2021 retreat.  Staff and consultant Ninigret Partners are available to discuss feedback received from the Plan Commission and representatives of the VA Hospital.  The draft plan and resolution are placed on the August 3, 2021 City Council meeting agenda for formal adoption.
 
 
d.   Neighborhood Vitality Matching Grant Guidelines

The Community Services Committee has recommended revisions to the Neighborhood Vitality Matching Grant (NVMG) guidelines. Specifically, the proposed revision is to make costs associated with live plant materials, or "softscape," ineligible for the NVMG. 
 
e.   Administrative Services Committee Report

Council Member Robert John Smith, chair of the Administrative Services Committee, will provide a committee report on the following items:
  • Garland Foundation for Development Board Makeup
  • Donation Handling
  • Council Policy Review
  • Facility Naming and Dedication Plaques
 
5. Discuss Appointments to Boards and Commissions  
 
  Mayor Scott LeMay
  • John Kaiwi - Board of Adjustment
  • Jennifer Nguyen - Community Multicultural Commission
  • Charles Pickitt - Community Multicultural Commission
  • Elvia Flores - Community Multicultural Commission
  • Bashir Ashimi - Community Multicultural Commission
  • Tiffany Lam - Community Multicultural Commission
  • Trayc Claybrook - Cultural Arts Commission
  • Ken Risser - Environmental Community Advisory Board
  • Bettye Haynes - Library Board
  • Don Koerner - Parks and Recreation Board
  • Wayne Dalton - Plan Commission
  • David Perry - Property Standards Board
  • Shirley Robnett - Senior Citizens Advisory Board
  • Allan Stafford - Tax Increment Finance #1 Downtown Board
  • Patrick Abell - Tax Increment Finance #3 Board
  • Mark Tyler - Unified Building Standards Board

Council Member Deborah Morris
  • Isaac Abu - Community Multicultural Commission
  • Felecia Fuller - Cultural Arts Commission
  • Daphne Dean - Environmental Community Advisory Board
  • John Ball - Tax Increment Finance #2 South Board
 
6. Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
 
 
7. Council will move into Executive Session  
 

EXECUTIVE SESSION
AGENDA

 
NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
 

 
 
The City Council will adjourn into executive session pursuant to Sections 551.087, 551.072 and 551.071 of the Texas Government Code to deliberate or discuss:

(1) Economic development matters related to an incentive to a business prospect (551.087) and attorney/client matters concerning privileged and unprivileged client information related thereto (551.071);
(2)  the purchase, exchange, lease or value of a tract of real property and improvements located in the vicinity of West Miller Road between South Shiloh and South Garland Avenue (551.072) and attorney/client matters concerning privileged and unprivileged client information related thereto (551.071); and 
(3)  the purchase, exchange, lease or value of a tract of real property and improvements located in the vicinity of North Glenbrook and West Walnut (551.072) and attorney/client matters concerning privileged and unprivileged client information related thereto (551.071 ).
 
 
8. Adjourn