AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
Monday, September 20, 2021
6:00 p.m.
 
 

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.


The meeting will be broadcast by webinar or telephone at the following URL:

https://garlandtx.zoom.us/webinar/register/WN_esnvJeTMQgWl1buZrKlL8Q

Registration for the online meeting is required.  The meeting will be recorded and will be available for viewing the next day at www.garlandtx.gov.


For those without internet access to the meeting, a dial-in option is available.  The numbers are:
 


346-248-7799
470-250-9358
470-381-2552

 


The Meeting ID is: 814 2822 365

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.  Sec. 551.071, Tex. Gov't Code.

(2)  The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  Sec. 551.072, Tex. Gov't Code.

(3)  A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4)  Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee.  Sec. 551.074, Tex. Gov't Code.

(5)  The deployment, or specific occasions for implementation of security personnel or devices. Sec.  551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
 
(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:
  • generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
  • bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
  • effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
  • risk management information, contracts, and strategies, including fuel hedging and storage;
  • plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
  • customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.  Sec. 551.086;  Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]
             
1. Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session. 
 
 
2. Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda.  All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.   
 
 
3. Written Briefings:  
 
a.   Consider Assistance Request for Nonprofit Special Event - 2021 Wheels of Hope Car Show

Council is requested to approve the proposed recommendations for special events assistance for the 2021 Wheels of Hope Car Show in the amount of $11,345.  Unless otherwise directed by City Council, staff will proceed with the proposed assistance for the special event.
 
b.   Neighborhood Vitality Matching Grant Guidelines (NVMG) Update

Many voluntary neighborhood-based groups find participating in the NVMG program difficult, because they are unable to achieve tax-exempt status and/or are unable to create and maintain a bank account for the association.  An amendment to the NVMG is being incorporated to allow these neighborhoods to participate in the program.  Unless otherwise directed by Council, the changes will be implemented. 
 
c.   Project Supplemental Agreement with Dallas County for Rowlett Road Cycle Track from Greenbelt Parkway to Lake Ray Hubbard

Council is requested to adopt a resolution which authorizes the City Manager to execute the attached Project Supplemental Agreement with Dallas County for the design and construction of the Rowlett Road Cycle Track from Greenbelt Parkway to Lake Ray Hubbard.  Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 12, 2021 Regular Meeting. 
 
d.   Naaman School Road - Condemnation

Council is requested to approve a resolution to authorize the use of eminent domain where necessary to acquire the strips and clips needed for Naaman School Road to reconstruct from a two-lane roadway into a four-lane roadway divided street between Brand Road and State Highway 78 (Lavon Drive).  This item is scheduled for formal consideration at the September 21, 2021 Regular Meeting. 
 
4. Verbal Briefings:  
 
a.   COVID-19 Briefing 

Staff will provide an update to Council and ask for Council direction, if needed, on various matters related to COVID-19 and actions being taken by the City. 
 
b.   Tele Meetings 

At the request of Council Member Rich Aubin and Mayor Scott LeMay, staff has been asked to brief the Council on the requirements and the feasibility of Council Members participating by video technology in meetings held in person. 
 
c.   Historically Underutilized Business (HUB) Procurement 

Deputy Mayor Pro Tem B.J. Williams has requested a report on the City's Historically Underutilized Business (HUB) procurement.  The report is attached as requested.  
 
5. Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
 
 
             
6. Council will move into Executive Session  
 

EXECUTIVE SESSION
AGENDA

 
NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
 

 
 
The City Council will adjourn into executive session pursuant to Sections 551.072 and 551.071 of the Texas Government Code to deliberate or discuss:

The purchase, exchange, lease or value of several tracts of real property for economic development purposes, located in various places within the City (551.072) and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).
 
 
7. Adjourn