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[00:00:08]

GOOD EVENING, EVERYONE, AND WELCOME TO THE MONDAY, OCTOBER 11, 2021 WORK SESSION FOR THE GARLAND CITY COUNCIL, AND1 WE HAVE ADJUSTED OUR MEETING SCHEDULED FOR OCTOBER.

WE WERE SUPPOSED TO MEET LAST WEEK, BUT WE BUMPED TO THIS WEEK SO THAT WE WOULD ALL BE AVAILABLE FOR A NATIONAL NIGHT OUT EVENT.

SO OUR SCHEDULE IS A LITTLE OUT OF WHACK THIS MONTH, BUT WE WILL GO AHEAD AND GET UNDERWAY. THE FIRST ITEM ON OUR AGENDA ITEM ONE IS PUBLIC COMMENTS ON WORK SESSION ITEMS

[1. Public Comments on Work Session Items]

. PERSONS WHO DO WHO DESIRE TO ADDRESS THE CITY COUNCIL ON ANY ITEM ON THE WORK SESSION AGENDA ARE ALLOWED THREE MINUTES TO SPEAK.

SPEAKERS ARE TAKEN ONLY AT THE BEGINNING OF THE MEETING OTHER THAN INVITED TESTIMONY.

MADAM SECRETARY, DO WE HAVE A SPEAKER? YES, SIR. WE HAVE MRS. PEARSON, WHO'S HERE.

OK, MA'AM, IF YOU CAN COME TO THE PODIUM, I BELIEVE YOU'RE WANTING TO SPEAK ON ITEM 3A, WHICH IS UNDER OUR WRITTEN BRIEFINGS.

IF I COULD JUST GET YOU TO GIVE US YOUR NAME AND ADDRESS FOR THE RECORD, AND YOU WILL HAVE THREE MINUTES. OK.

IS THIS WORKING? YES, MY NAME IS STACEY PEARSON.

I LIVE AT 1911 OSPREY LANE, WHICH IS IN GARLAND SHOAL CREEK TOWNHOMES, WHICH IS RIGHT ALONG NAAMAN FOREST.

AND I AM THE PRESIDENT OF OUR HOA FOR GARLAND SHOAL CREEK AND I AM HERE TO SPEAK FOR MY COMMUNITY. THE ISSUE WAS BROUGHT UP AND I'VE SPOKEN AT LENGTH WITH DYLAN HEDRICK ABOUT THIS BECAUSE SINCE THE APARTMENT COMPLEXES HAVE BEEN BUILT ALONG NAAMAN FOREST AND ACTUALLY VERY RECENTLY, WE HAVE HAD A NUMBER OF 18 WHEELERS PARKING ALONG NAAMAN FOREST THAT BACKS UP TO OUR TOWNHOUSES, AS WELL AS I'VE NOTICED SEVERAL TIMES SCHOOL BUSSES PARKING ALONG THAT ROAD.

AND THE CONCERN COMES FOR THE SAFETY OF OUR NEIGHBORS WHEN PULLING OUT OF THE NEIGHBORHOOD, ESPECIALLY THE MORNING THAT I SPOKE WITH DYLAN.

WHEN I WAS PULLING OUT OF THE NEIGHBORHOOD, THERE WAS AN 18 WHEELER, I THINK ONE THAT PULLS CARS, AND I LITERALLY COULD NOT SEE AROUND THAT VEHICLE TO MAKE A LEFT TURN OUT ON TO NAAMAN FOREST. AND I WOULD SAY IT'S THE APARTMENT DWELLERS, BUT I DON'T NECESSARILY KNOW. BUT THERE ARE PEOPLE THAT COME DOWN NAAMAN FOREST AT SPEEDS THAT THEY SHOULD NOT BE GOING DOWN AT ALL HOURS OF THE DAY.

SO I REALLY JUST HAD TO CHANCE IT THAT, YOU KNOW, I WOULD PULL OUT THERE AND HOPEFULLY NOT GET HIT AND THAT I KNOW THAT IN THE WORK SESSION ITEM THAT YOU HAVE IN FRONT OF YOU, IT'S A REQUEST THAT NO PARKING ALONG EITHER SIDE OF NAAMAN FOREST FROM CAMPBELL ALL THE WAY UP PAST BLACK SWAN, WHICH IS THE LAST ENTRANCE TO OUR NEIGHBORHOOD, 200 FOOT PAST THAT WHICH THAT TWO HUNDRED FOOT REALLY JUST BACKS UP TO THE GREEN SPACE BEFORE YOU GET TO THE APARTMENT COMPLEX AND THE APARTMENT ENTRANCE.

AND I'M GLAD THAT DYLAN AND PAUL LUEDTKE, I THINK THAT'S HOW YOU SAY THAT, ADDED THAT TWO HUNDRED FOOT, BECAUSE THERE'S NUMEROUS TIMES WHEN WE TRY TO PULL OUT OF OUR NEIGHBORHOOD OUT OF BLACK SWAN AND TURN LEFT, OR IF WE'RE TURNING RIGHT, WE HAVE TO BE CAREFUL BECAUSE THE APARTMENT DWELLERS WILL PULL OUT OF THAT PARKING OUT OF THAT ENTRANCE TO THE PARKING LOT AND TRY TO MAKE A LEFT TURN GOING THE WRONG WAY DOWN THE ROAD JUST SO THEY DON'T HAVE TO GO ALL THE WAY UP AND LOOP BACK DOWN.

SO IF THERE WAS A VEHICLE PARKED THERE AND SOMEBODY WAS PULLING OUT LEFT, IT WOULD BE VERY EASILY FOR A HEAD ON COLLISION THERE.

SO AGAIN, OUR CONCERN IS JUST FOR THE SAFETY OF OUR RESIDENTS.

SO THAT'S IT.

THANK YOU, MA'AM. OK, THANK YOU.

VERY GOOD, MADAM SECRETARY, DO WE HAVE ANY ADDITIONAL SPEAKERS? WE DON'T HAVE ANY ADDITIONAL SPEAKERS, MAYOR LEMAY.

OK, THANK YOU.

ALL RIGHT. WE WILL MOVE FORWARD WITH ITEM TWO.

[2. Consider the Consent Agenda]

IT'S CONSIDER THE CONSENT AGENDA.

THIS WILL BE FOR THE CONSENT AGENDA FOR TOMORROW NIGHT.

I HAVE NOT SEEN ANY REQUEST TO HAVE ANY ITEMS TO BE PULLED AND CONSIDERED SEPARATELY.

BUT OBVIOUSLY, IF YOU DO, IF WE COULD KNOW BEFOREHAND THAT WAY, WE CAN MAKE SURE WE HAVE THE APPROPRIATE STAFF HERE TO ADDRESS ANY QUESTIONS.

[3. Written Briefings]

NEXT, WE WILL MOVE ON TO ITEM THREE WRITTEN BRIEFINGS.

ITEM 3A COUNCIL IS ASKED TO CONSIDER APPROVAL OF PARKING RESTRICTIONS ON NAAMAN FOREST BOULEVARD, AND I BELIEVE AT THIS POINT, IF THERE'S NO OPPOSITION, WE WILL MOVE FORWARD WITH GETTING THIS UP FOR FORMAL APPROVAL ON THE OCTOBER 19TH AGENDA.

OK. ALL RIGHT.

AND THE NEXT ITEM ITEM 3B, COVID 19 VACCINE CAPACITY GRANT AMENDMENT.

ANY QUESTIONS ON THAT ITEM? ALL RIGHT. THAT WILL MOVE US ON TO ITEM FOUR, VERBAL BRIEFINGS.

[4A. COVID-19 Briefing]

[00:05:04]

ITEM 4A IS COVID 19 BRIEFING.

JASON? MISTIE ? GOOD EVENING, MAYOR AND COUNCIL, WE ARE.

THIS IS A FAMILIAR UPDATE, I THINK.

LET'S SEE. EVEN WHEN I CLOSED MY EYES, I SEE IT.

I CAN SEE THE SLIDES IN MY HEAD.

YES. AND I TRY TO.

THAT'S NOT THE RIGHT.

I DON'T KNOW WHAT. SO THAT'S COMING UP.

OH, OK, WELL, THEN WE'LL GO WITH THIS.

YEAH, WE'RE SEEING WE'RE SEEING OCTOBER 11.

WE'RE SEEING THAT ON OUR SCREENS.

THE GOOD NEWS IS THE TRENDS THAT WE DISCUSSED.

IT'S BEEN QUITE A WHILE SINCE THE LAST COUNCIL MEETING, THE WAY THE CALENDAR FELL, BUT WE HAD BEGAN TO SEE DOWNWARD TRENDS THE LAST TIME WE TALKED TO YOU ALL AT THE WORK SESSION, HOWEVER MANY WEEKS AGO IN SEPTEMBER.

AND THOSE TRENDS HAVE CONTINUED NOT ONLY FOR OUR REGION, BUT REALLY STATEWIDE AND IN MOST PARTS OF THE COUNTRY. WE'RE SEEING A SIGNIFICANT DOWNWARD TREND OF THE DELTA WAVE, WHICH IS ILLUSTRATED HERE. OF COURSE, THE GRAPH IS MARK'S CASES BY COLLECTION DATE FROM THE BEGINNING OF THE PANDEMIC TO THE PRESENT, SO YOU CAN SEE HOW THIS THIRD DELTA WAVE IS REALLY TRENDING DOWNWARD.

WE STILL, I SHOULD SAY, WE STILL DO HAVE A NUMBER OF ACTIVE CASES IN THE COMMUNITY.

SO, YOU KNOW, CERTAINLY THE RISK STILL EXISTS AND WE WANT TO CONTINUE TO ENCOURAGE FOLKS TO NOT ONLY VACCINATE BUT TO GET VACCINATED, BUT TO CONTINUE TO PRACTICE THOSE IN DISEASE CONTROL MEASURES.

THE OTHER NUMBER THAT I'D POINT OUT HERE IS WE THANKFULLY THE REPORTED DEATHS HAVE SLOWED. OF COURSE, THOSE TYPICALLY LAG BEHIND INFECTIONS, BUT IN WEEKS PAST WE WERE SEEING DOUBLE DIGIT NUMBERS OF DEATHS REPORTED.

WE HAD, I BELIEVE, THREE ON TODAY'S REPORT FOR THE PAST FOUR DAYS.

SO MORE THAN WE WANT TO SEE, CERTAINLY.

BUT THANKFULLY THOSE SEEM TO DEATH.

REPORTS SEEM TO HAVE SLOWED AT THE MOMENT.

SAME SCENARIO FOR STAFF IMPACTS.

WE'RE DOWN TO 15 TOTAL EXCLUSIONS.

YOU CAN SEE 10 OF THOSE BECAUSE THEY TESTED POSITIVE AND FIVE BECAUSE THEY WERE EXPOSED.

AND THE GRAPH BETTER ILLUSTRATES THE THE DOWNWARD TREND ON IN TERMS OF THE COVID EFFECTS ON GARLAND CITY STAFF.

AND THAT MIMICS THE THE GRAPH WE STARTED OUT WITH THAT ILLUSTRATES THE TRENDS IN THE PUBLIC. SO VACCINES, WE'RE APPROACHING FORTY ONE THOUSAND TOTAL VACCINES ADMINISTERED.

I WILL SAY THAT VACCINE UPTAKE HAS REMAINED FAIRLY CONSISTENT OVER THE PAST FEW WEEKS.

WE PROVIDED 233 TOTAL DOSES THIS LAST WEEK AND 216 THE WEEK PRIOR.

SO WE ANTICIPATED A BIT OF AN UPTICK IN VACCINE ADMINISTRATION WITH EXPANDED BOOSTER ELIGIBILITY. BUT WE'VE REALLY NOT SEEN THAT MATERIALIZE YET.

SO HOPEFULLY WE'LL GET MORE PARTICIPATION, MORE BOOSTER DOSES, CERTAINLY MORE INITIAL DOSES. BUT THE BOTTOM LINE IS THAT NOT ONLY ARE WE WILLING, BUT WE HAVE THE CAPACITY TO EXPAND AS DEMAND INCREASES OR IF DEMAND INCREASES.

VACCINE EVENTS, YOU ALL HAVE BEEN VERY GOOD ABOUT FORWARDING SOME SUGGESTIONS FOR VACCINE EVENTS, AND YOU CAN SEE I WON'T GO THROUGH ALL OF THESE, BUT YOU CAN SEE THE VARIETY OF VENUES THAT WE'VE PROVIDED VACCINES, THE VARIETY OF LOCATIONS THAT WE PROVIDED VACCINES AT THE MOMENT, THE ONLY ONE LEFT ON THE CALENDAR IS FOR THE GILBRETH REID CENTER, AND I BELIEVE THAT'S TOMORROW.

SO WE'RE LOOKING FOR, YOU KNOW, WE CERTAINLY HAVE THE CAPACITY TO CONTINUE THESE POP UP EVENTS AT ANY LOCATION THAT WILL HOST US.

AND WE PUT A NOTE ON THE BOTTOM HERE THAT THE REQUEST, THE CONTACT INFORMATION TO REQUEST A VACCINE EVENT AT YOUR LOCATION, WHETHER IT'S A BUSINESS OR AN HOYA EVENT, WHATEVER THE CASE, THE CONTACT INFORMATION IS ON OUR VACCINE INFORMATION PAGE, THE DRIVE THRU SITE WE HAVE THE DRIVE THRU SITES SET UP.

OUR STAFF ACTUALLY SET TRAFFIC CONES UP TODAY AND WE'RE PREPARING SORT OF A TEST RUN WITH FIRST RESPONDERS, FIRST RESPONDER FLU VACCINES BEGINNING WEDNESDAY.

SO DAY AFTER TOMORROW.

AND MY CALENDAR IS OFF BECAUSE OF THE SATURDAY MEETING WEDNESDAY.

[00:10:02]

SO DAY AFTER TOMORROW, WEDNESDAY, THURSDAY, FRIDAY, WE'RE GOING TO DO FLU DRIVE THRU VACCINES FOR FIRST RESPONDERS ONLY.

THIS IS A CLOSED EVENT, BUT FOR FIRST RESPONDERS, FOR GARLAND, ROWLETT AND SACHSE FROM SEVEN A.M. TO EIGHT P.M.

AS THOSE FIREFIGHTERS GET OFF SHIFT, WE'RE GOING TO PROVIDE FLU VACCINES AT THE DRIVE THRU SITE REALLY FOR A TEST RUN.

AND WE'RE REALLY PREPARED TO OPEN AS SOON AS DEMAND EXCEEDS WHAT WE CAN DO WITH THE PUBLIC HEALTH CLINIC. OF COURSE, RIGHT NOW WE'VE GOT PLENTY OF DEMAND AT THE PUBLIC HEALTH CLINIC. BUT IF WE GET A SENSE THAT THERE IS A NEED OR A SPIKE IN DEMAND, WE CAN CERTAINLY OPEN WHENEVER NEEDED AT THE AT THE DRIVE THRU SITE, AND I BELIEVE IT'S MISTIE'S TURN. SO WE'VE ALSO SEEN CONTINUED DOWNWARD TREND AS FAR AS HOSPITALIZATIONS, SO THAT'S GOOD NEWS. HIGHEST MEASURED SO FAR FOR HOSPITAL CAPACITY WITH LAB CONFIRMED COVID WAS 27.75. THAT'S BACK FROM JANUARY.

AS OF TODAY, THE TOTAL WAS 12.46, WITH A TOTAL OF 1781 LAB CONFIRMED.

AND AGAIN, THAT'S FOR THE ENTIRE TRAUMA SERVICE AREA, NOT JUST DALLAS COUNTY.

SO IF YOU LOOK AT THE TWO GRAPHS BELOW.

THESE BASICALLY JUST SHOW THE TREND GOING DOWNWARD.

SO FOR TRAUMA SERVICE, AREA E WERE AT 12.46 COMPARED TO DALLAS COUNTY AT 10.31 PERCENT.

COVID, AS FAR AS CAPACITY GOES.

THERE WERE 543 COVID POSITIVE PATIENTS TODAY.

THIS IS JUST ANOTHER WAY TO SEE THAT SAME INFORMATION BY COUNTY, AND YOU CAN SEE THAT DALLAS COUNTY IS DOING SIGNIFICANTLY BETTER THAN IT WAS ON LAST REPORT.

SO THIS IS THE TOTAL GRAPH OF HOSPITALIZATIONS BACK FROM MAY WE DID.

WE DO HAVE IT TRACKED FURTHER BACK FROM THAT, BUT WE STARTED WITH MAY OF 2020.

YOU SEE THE SPIKES.

SO THE LAST SPIKE, OBVIOUSLY IN SEPTEMBER, AND THEN TODAY'S NUMBERS ARE AT THE TOP.

SO TODAY'S NUMBER, 543 TOTAL COVID PATIENTS, 11.43 PERCENT OF TOTAL CAPACITY WITH REGARD TO COVID PATIENTS AND THEN 10.31 OF INPATIENTS VERSUS COVID.

LOCAL TESTING SITES, SO WE ARE STILL WORKING ON A COORDINATING THAT TESTING SITE WITH THAT VACCINATION SITE AT THE FIRE TRAINING CENTER.

IT IS A PRIVATE VENDOR LIKE WE TALKED ABOUT ON LAST REPORT, BUT WE ARE STILL WAITING FOR THE AGREEMENT FROM THE VENDOR, SO WE'LL SEE.

BUT THEY DID COME OUT FOR A SITE VISIT TODAY AND WE'RE VERY HAPPY WITH THE SITE, SO THAT LOOKS VERY PROMISING.

AND THEN FINALLY, SOME VERY, VERY MUCH DESERVED RECOGNITION FOR THE HEALTH DEPARTMENT.

SO I'LL TURN IT BACK OVER TO JASON TO MAKE ANY COMMENTS FROM THE GOVERNOR.

WELL, AND WE DIDN'T ADD THIS SLIDE TO TOOT OUR OWN HORN AT THE HEALTH DEPARTMENT.

THIS WAS A SURPRISE TO US, RECOGNITION FROM THE GOVERNOR'S OFFICE FOR BEING DESIGNATED ONE OF THE MAJOR HUBS. BUT IN MY MIND, THE RECOGNITION GOES TO THE CITY ORGANIZATION AS A WHOLE BECAUSE IT WAS FAR MORE THAN JUST THE HEALTH DEPARTMENT OPERATING THIS VENUE.

CERTAINLY EMERGENCY MANAGEMENT, WE HAD COUNCIL MEMBERS THERE HELPING.

VIRTUALLY EVERY CITY DEPARTMENT TOOK PART IN THIS VERY SUCCESSFUL EVENT.

SO JUST WANTED TO SHARE WITH YOU ALL THAT.

WE GOT THIS NICE RECOGNITION FROM THE GOVERNOR'S OFFICE AND AGAIN, IN MY MIND THAT THAT RECOGNITION GOES TO THE ENTIRE ORGANIZATION.

ALL OF THE EMPLOYEES THAT WORK TO MAKE THAT A SUCCESS.

AND I BELIEVE THAT THAT'S ALL WE HAVE.

ALL RIGHT. WELL, YES, VERY WELL DESERVED RECOGNITION FOR THIS ENTIRE ORGANIZATION.

I STILL, I WAS AT NEIGHBORHOOD EVENTS LAST WEEK AND THEN OVER THE WEEKEND, AND I STILL HAVE PEOPLE COMING UP TO ME THANKING US FOR HOW SMOOTHLY OUR DRIVE THRU EVENTS WENT.

I MEAN, THAT WAS JUST LAST WEEK.

AND THIS IS, YOU KNOW, THIS IS MONTHS AGO WHEN WHEN WE WERE DOING ALL OF THAT AND IT'S STILL ON THEIR MINDS, OBVIOUSLY, AND ENOUGH IT STILL IMPRESSED THEM ENOUGH TO WHERE THEY STILL MENTION IT TO ME WHEN I SEE PEOPLE AROUND THE CITY.

SO, VERY WELL DESERVED AND THANK YOU.

ANY QUESTIONS FOR STAFF? COUNCIL MEMBER SMITH? THANK YOU, MAYOR. THIS IS A TOUGH ONE AND YOU MAY NOT HAVE AN ANSWER.

AND THAT'S OKAY. I'VE GOTTEN A FEW QUESTIONS FROM THE COMMUNITY, KIND OF IN LIGHT OF SOME OF THE VACCINE MANDATES THAT ARE ROLLING DOWN FROM VARIOUS ENTITIES.

[00:15:03]

IF WE'VE GOT SOMEBODY WHO WAS UNVACCINATED, HAD COVID, HAS SINCE RECOVERED BUT IS NOT YET ELIGIBLE TO GET A VACCINE.

DO WE HAVE ANY GUIDANCE TO HELP THESE FOLKS ON HOW THEY WOULD COMPLY WITH THE VACCINE MANDATE, SAY, WHETHER IT'S TO FLY OR SOMETHING ELSE? IS THERE ANY GUIDANCE FROM THE FEDS OR THE STATE? WELL, AND I'M GOING TO LOOK TO DIANE TO CORRECT ME IF I'M WRONG.

BUT THE MOST RECENT GUIDANCE THAT I'VE SEEN ON VACCINE ELIGIBILITY IS THAT ONCE AN INDIVIDUAL IS RECOVERED FROM COVID.

SO IN OTHER WORDS, ONCE THEY'VE MET END OF MONITORING, THEY'RE IMMEDIATELY ELIGIBLE FOR THE VACCINE. OK, OK, SO DIANE CAN.

OK. SO I AM UP TO GETTING RID OF THAT TWO MONTH WINDOW OF HAVING TO WAIT, AND? THERE WAS A LOT OF CONFUSION EARLY ON.

AND I THINK WHAT YOU'RE REFERRING TO, THERE WAS A CAVEAT AND THIS IS WAY BACK IN JANUARY, FEBRUARY OF THIS YEAR, THERE WAS A CAVEAT FOR FOLKS THAT HAD ALREADY BEEN INFECTED BECAUSE VACCINES WERE IN OBVIOUSLY VERY SHORT SUPPLY AT THAT TIME.

THERE WAS, YOU KNOW, FOLKS THAT HAD ALREADY BEEN INFECTED HAD A DEGREE OF IMMUNITY.

SOTHERE WAS GUIDANCE THAT SUGGESTED THAT THEY COULD OPT TO WAIT UP TO.

I BELIEVE IT WAS 90 DAYS MIGHT HAVE BEEN 60 DAYS, BUT TWO TO THREE MONTHS THEY COULD OPT TO WAIT TWO TO THREE MONTHS AND RELY ON THEIR DISEASE ACQUIRED IMMUNITY AND ALLOW OTHERS WITH NO IMMUNITY WHATSOEVER TO TAKE THEIR VACCINE.

OK. ALL RIGHT.

THANK YOU, SIR. VERY GOOD.

ANY ADDITIONAL QUESTIONS? I SEE. NO THANK YOU.

THANK YOU, MAYOR. THANK YOU. THAT WILL MOVE US TO ITEM 4B DOWNTOWN INFRASTRUCTURE SQUARE

[4B. Downtown Infrastructure, Square, and Broader Area Streetscapes - Status Update]

AND BROADER AREA STREETSCAPES STATUS UPDATE.

GOOD EVENING, MAYOR AND COUNCIL, WE APPRECIATE YOU GIVING US SOME TIME ON THE AGENDA TONIGHT TO GIVE YOU AN UPDATE ON THE PUBLIC INVESTMENT THAT'S ON THE HORIZON FOR DOWNTOWN. I'M LAURA DUNN WITH THE PROJECT MANAGEMENT OFFICE AND I ALSO HAVE WITH ME TONIGHT GREG CRUZ, WHO IS THE PROJECT MANAGER.

SO HERE'S A SNAPSHOT OF WHAT WE'D LIKE TO TALK ABOUT TONIGHT.

UPDATE YOU ON THE PROGRESS WITH THE REDESIGN FOR THE DOWNTOWN SQUARE.

TALK ABOUT SOME OF THE ACTIVITIES THAT ARE UNDER WAY, INCLUDING THE BIDDING FOR CONSTRUCTION, AND THEN TALK THROUGH SOME OPTIONS FOR COUNCIL'S CONSIDERATION IN HOW WE PROCEED. AND THEN OPEN IT UP FOR DISCUSSION.

THE MAIN REASON THAT WE ARE HERE TONIGHT IS THAT WE DO HAVE A GAP BETWEEN OUR CONSTRUCTION BUDGET AND WHERE THE BIDS ARE COMING IN.

SO WE ARE LOOKING FOR DIRECTION FROM COUNCIL IN HOW WE PROCEED.

JUST AS A REMINDER OF THE VISION THAT WE HAVE FOR THE REDESIGN OF THE SQUARE IN APRIL OF 2020, COUNCIL UNANIMOUSLY APPROVED THE CONCEPTUAL DESIGN FOR DOWNTOWN.

SINCE THEN, THE DETAILED DESIGN HAS PROGRESSED AND WE HAVE GONE OUT FOR BID WITH OUR CONSTRUCTION MANAGER AT RISK.

AND WHEN WE LAST UPDATED COUNCIL ON PROGRESS WITH THE 2019 BOND PROGRAM, WE SHOWED YOU SOME UPDATED ARTISTIC RENDERINGS, WHICH YOU'RE SEEING ON THE SCREEN.

SO WHAT'S ON THE LEFT IS A BIRD'S EYE VIEW OF THE SQUARE.

IF YOU'RE AT CITY HALL KIND OF LOOKING TO THE SOUTHWEST, AS WELL AS SOME CLOSE UP VIEWS THERE ON THE RIGHT, THE UPPER RIGHT HAND CORNER IS A TREE HOUSE THAT IS SLATED FOR THE NEAR THE INTERSECTION OF SIXTH AND MAIN.

THAT'S KIND OF NESTLED WITHIN A LARGER, IMAGINATIVE PLAY AREA.

AND THEN AT THE INTERSECTION OF STATE AND SIXTH, WE HAVE A SHADE PAVILION THAT'S REALLY GEARED TOWARDS SMALLER, IMPROMPTU PERFORMANCES.

AND THEN AT THE CORNER OF MAIN AND FIFTH, THERE'S A GATEWAY FEATURE THAT WILL CREATE A REALLY DISTINCTIVE ENTRY VIEW AS YOU ENTER DOWNTOWN, AND IT'LL ALSO SERVE AS AN ARTFULLY ILLUMINATED BACKDROP TO THE RECREATIONAL LAWN AND THE LARGER PERFORMANCE STAGE.

SO EXTENDING BEYOND THE SQUARE, WE'VE ALSO BEEN DESIGNING IMPROVEMENTS FOR SEVERAL BLOCKS OF STREETSCAPES, USING OUR DOWNTOWN URBAN DESIGN STANDARDS, AND THESE ARE STANDARDS THAT

[00:20:06]

REALLY AIM TO CREATE PEDESTRIAN CONNECTIVITY THROUGH A COHESIVE PALETTE, IF YOU WILL.

SO THESE IMAGES THAT YOU'RE SEEING HERE KIND OF SHOWS SOME OF THOSE DESIGN DETAILS THROUGH THE VARIOUS MATERIALS, WHETHER IT'S THE PAVERS, THE SIDEWALK PATTERN, THE LIGHT FIXTURES, ALL OF THOSE ELEMENTS.

YOU REALLY HAVE SEEN SOME OF THESE DESIGN DETAILS IN AREAS OF DOWNTOWN WHERE REDEVELOPMENT HAS ALREADY OCCURRED.

AND SO PART OF THIS PROJECT, WE WOULD BE FINISHING OUT THOSE STREETSCAPES THROUGH THE CORE OF DOWNTOWN.

SO THIS MAP HERE KIND OF SHOWS THE FOOTPRINT OF WHERE WE'RE WORKING ON THOSE STREETSCAPE ENHANCEMENTS. THE AREA THAT IS SHADED IN GREEN AROUND THE SQUARE ARE SOME OPPORTUNITIES.

WE HAVE TO REALLY ALMOST DOUBLE THE WIDTH OF THE SIDEWALK, WHICH PROVIDES BUSINESSES WITH AN OPPORTUNITY TO ESSENTIALLY CREATE AN EXTENSION TO HAVE SOME OUTDOOR DINING, IF YOU WILL, ON THE SIDEWALK, AS WELL AS STILL HAVE A CLEAR WALKING PATH FOR PEDESTRIANS.

AND THEN THE AREAS THAT YOU SEE HIGHLIGHTED IN PINK ARE WHERE WE WOULD ALSO BE UPDATING THE SIDEWALKS AND CROSSWALKS TO THE DOWNTOWN STANDARD.

THE AREAS THAT YOU SEE CIRCLED IN RED IS WHERE KCS HAS RECENTLY GONE IN AND ADDED SOME PANELS AT THE RAILWAY TO HELP US CREATE SOME PEDESTRIAN CONNECTIONS THERE.

SO ACTIVITIES THAT ARE UNDERWAY, JUST AS A REMINDER, COUNCIL HAS ALREADY APPROVED A COUPLE OF CONTRACTS FOR THE CONSTRUCTION OF THESE PROJECTS, ONE WHICH IS RELATED TO THE KCS WORK THAT I JUST MENTIONED, AS WELL AS PRE-ORDERING OF THE BOX CULVERT FOR SOME STORM DRAINAGE IMPROVEMENT IN MAIN AND FIFTH AROUND THE SQUARE.

IN JULY, WE INITIATED THE BIDDING FOR CONSTRUCTION PROCESS FOR THE REMAINDER OF THE PROJECT. AND RIGHT NOW, THE INITIAL PRICING INDICATES THAT BIDS CURRENTLY EXCEED OUR CONSTRUCTION BUDGET BY ABOUT FIVE MILLION, AND THIS GAP IS REALLY EQUALLY SHARED BETWEEN THE SQUARE AND THE BROADER AREA STREETSCAPES.

I DO WANT TO POINT OUT THAT THROUGHOUT THIS PROCESS THAT KEY MILESTONES THE TEAM HAS REALLY DONE SOME BUDGET CHECKS, EITHER THROUGH AN INDEPENDENT CONSTRUCTION ESTIMATOR OR OUR CONSTRUCTION MANAGER AT RISK.

SO ALONG THE WAY, WE HAVE MADE DESIGN CHANGES AND AT OUR LAST CHECK, WE WERE OFF BY ABOUT A MILLION DOLLARS, WHICH THE TEAM FELT PRETTY CONFIDENT THAT THROUGH SOME MORE VALUE ENGINEERING OR MATERIAL SUBSTITUTIONS, THAT WE COULD GET US BACK WITHIN BUDGET.

WE WERE A BIT SURPRISED TO COME IN AT FIVE MILLION OVER.

ALONG THE WAY, WE HAVE CUT ABOUT TWO AND A HALF MILLION OR CHANGES THAT WE'VE ACCEPTED ALONG THE WAY. AND THEN THIS PAST MONTH, THROUGH EXTENSIVE WORKSHOPS WITH OUR CONSTRUCTION AND DESIGN TEAM, WE'VE ACCEPTED ABOUT TWO HUNDRED AND FIFTY THOUSAND MORE IN CUTS. SO WHAT'S DRIVING THE GAP? I THINK IT'S, SUFFICE TO SAY THAT THERE'S NOT REALLY ONE FACTOR THAT'S DRIVING THE COST.

YOU ALL HAVE HEARD A LOT ABOUT THE PANDEMIC AND THAT RIPPLE EFFECT.

UNFORTUNATELY, IT DID NOT SKIP OVER DOWNTOWN.

WE'RE ALSO SEEING THAT WITH THE COST AND AVAILABILITY OF MATERIALS SUCH AS THE CONCRETE AND STEEL ON THIS PARTICULAR PROJECT, THE RISK TO THE CONTRACTORS IS ANOTHER BIG FACTOR.

I THINK THAT IS EVIDENCED BY THE CONSTRUCTION MANAGER SENDING THIS OUT TO OVER 6000 SUBS.

AND ON SOME OF THESE, ONLY TWO OR THREE COMPANIES RESPONDED.

SO THIS REALLY SPEAKS TO THE ATTRACTIVENESS OF THE PROJECT, JUST KIND OF THE TIMING OF IT HITTING THE OVERALL MARKET AND THE COMPLEXITY OF OF THE PROJECT.

WE'VE ALSO BEEN VERY INTENTIONAL IN HOW WE APPROACH THE CONSTRUCTION OF THIS, TRYING TO BE MINDFUL OF THE BUSINESSES.

AND SO THERE'S BEEN SOME PHASING OR SEQUENCING THAT WE HAVE ASKED THE CONTRACTORS TO BE MINDFUL OF, WHICH IS GOING TO RESULT IN MULTIPLE MOBILIZATIONS, HAVING THEM DO SOME WORK, LEAVE AND THEN COME BACK.

IN FACT, ONE OF THE THINGS THAT WE ASKED OUR CONSTRUCTION MANAGER TO LOOK AT WHEN THESE

[00:25:03]

COSTS CAME IN, WHERE THEY DID WAS, CAN WE ACCELERATE THIS? LET'S REDUCE THE PHASING.

LET'S TAKE ON MORE AREA AT ONCE.

AND I THINK THE INITIAL THOUGHT IS THAT'S PROBABLY GOING TO BE MORE THAN THE BUSINESSES CAN HANDLE IN TERMS OF JUST THE IMPACT WITH ROADWAY CLOSURES AND PARKING.

AND TO KIND OF ADD TO THE COMPLEXITY OF THIS PROJECT, IT'S NOT LIKE THE POLICE PROPERTY AND EVIDENCE BUILDING OR THE ANIMAL SHELTER WHERE IT'S AN ISOLATED CONSTRUCTION SITE.

THE CONTRACTOR GETS TO FENCE IT OFF, GO IN AND DO THEIR JOB, GET DONE.

HERE IN DOWNTOWN, IT'S EFFECTIVELY IN OPEN CONSTRUCTION SITE.

PEOPLE ARE CONTINUING TO COME TO DOWNTOWN TO VISIT THE BUSINESSES.

AND SO WE ARE TRYING TO CONSTRUCT WHILE WE MAINTAIN THAT ACCESS.

SO IT REALLY ADDS TO THE COMPLEXITY OF IT.

SO AT THIS POINT, WE ARE SEEKING DIRECTION FROM COUNCIL ON A PATH FORWARD.

THERE ARE THREE OPTIONS THAT WE'RE REALLY FOCUSING ON.

OPTION A IS TO BUILD TO THE VISION FOR ALL PROJECTS, SO THIS WOULD MEAN TO INCREASE THE FUNDING BY APPROXIMATELY FIVE MILLION.

HOW WOULD WE FUND THIS? WE'RE PROPOSING THROUGH COS, AND WE FEEL LIKE THIS WOULD BE THE BEST OPTION.

IT'S A MUCH CLEANER PATH THAN SOME OF THE OTHER FUNDING SOURCES.

WE DID LOOK AT ARPA AND DETERMINE THAT REALLY WAS NOT IDEAL.

LARGELY BECAUSE IT'S ADDING TO THE UNATTRACTIVENESS OF THE PROJECT BY THE WAY OF THE FEDERAL REQUIREMENTS AND BECAUSE OF THE SEQUENCING OF THIS PROJECT, THERE'S NOT A WAY FOR US TO ISOLATE THE INTRODUCTION OF ARPA TO ONE PROJECT.

YOU'D REALLY BE SUBJECTING ALL 20 PLUS MILLION TO THOSE FEDERAL REQUIREMENTS.

SO IF COUNCIL WERE TO SELECT OPTION A, WE WOULD PROCEED WITH THE BID AWARD THIS MONTH AND THEN THROUGH THE 2022 CIP, WE WOULD MAKE THE NECESSARY ADJUSTMENTS.

WITH OPTION B, WE WOULD FOCUS ON THE SQUARE IN THE INFRASTRUCTURE FOR NOW AND ELIMINATE THE IMPROVEMENTS TO THE BROADER AREA STREETSCAPES.

SO ESSENTIALLY WE WOULD BE KEEPING THE OVERALL BUDGET THE SAME.

SHIFTING THE FUNDING FROM THE STREETSCAPES OVER TO THE SQUARE.

AND WE WOULD NEED TO SUBSTITUTE THE FUNDING SOURCE BECAUSE THE STREET'S CATALYST FUNDS THAT ARE SLATED FOR THE STREETSCAPES COULD NOT BE APPLIED TO THE PLAZA ITSELF.

AND THEN WITH OPTION C, WE WOULD CHANGE THE VISION AND BUILD TO THE CURRENT BUDGET, SO WE WOULD REDUCE SCOPE ACROSS THE BOARD TO MEET EACH PROJECT'S CURRENT BUDGET.

THIS REALLY IS NOT AN IDEAL OPTION FOR MANY REASONS, WE WOULD HAVE TO GO THROUGH A REDESIGN PROCESS, A REBUILDING PROCESS.

SO WE'RE LOOKING AT LEAST A 10 PLUS MONTH DELAY FOR THAT.

WE ALSO RUN THE RISK OF LOSING THE SUBCONTRACTORS THAT ARE CURRENTLY INTERESTED AND JUST THE TIME FACTOR. THERE'S THE POTENTIAL FOR THE MARKET TO GET WORSE RATHER THAN BETTER AND NOT WORK IN OUR FAVOR.

WITH OPTION C, THERE, OF COURSE, IS SOME HYBRID BETWEEN ALL OR NOTHING, BUT ANYTHING IN BETWEEN, THERE REALLY INVOLVES A REDESIGN PROCESS AND AND WOULD POSTPONE CONSTRUCTION.

SO THERE'S NOTHING LIKE BEING THE BEARER OF BAD NEWS.

I THINK I'VE GIVEN ENOUGH OF THAT TONIGHT.

SO WITH THAT, I WILL OPEN IT UP FOR DISCUSSION.

VERY GOOD. COUNCIL MEMBER AUBIN? THANK YOU, MAYOR, AND THANK YOU FOR DRAWING THE SHORT STRAW, I GUESS, AND HAVING TO COME AND TALK TO US ABOUT THIS.

WHAT I'M THINKING HERE; WHAT WAS THE TOTAL PLANNED NUMBER? I MEAN, SO WE'RE FIVE MILLION OVER.

WHAT HAD THE TARGET BEEN? OUR TOTAL CONSTRUCTION BUDGET WAS ABOUT 18.4 AND WE'RE COMING IN AT ABOUT 23.6.

OK. YEAH, THAT'S JUST YEAH.

YOU KNOW, THAT'S SUCH A, I'M CONCERNED ABOUT THE SIZE OF THE MISS ON THAT FIVE MILLION IS SUBSTANTIAL.

I KNOW THAT WE'RE FORTUNATE IN SOME REGARDS THAT THE COUNCIL'S KIND OF FORESIGHT AND RAISING THE TAX RATE TO GET THIS BOND PROGRAM DONE IS PROBABLY GOING TO LET US AT LEAST

[00:30:04]

SOMEHOW TO COVER THIS.

BUT THAT'S JUST.

AND SO AND REALLY AND WE'VE CUT IT AND LET ME UNDERSTAND THROUGH VALUE ENGINEERING OR WHATEVER YOU WANT TO CALL IT, WE'VE ALREADY CUT TWO AND A HALF MILLION OUT.

SO WE'RE REALLY TALKING ABOUT MORE LIKE A SEVEN AND A HALF MILLION DOLLAR MISS? YOU COULD SAY THAT.

I MEAN, WE'VE MADE A LOT OF CHANGES ALONG THE WAY.

SO AS WE'VE REACHED THESE KEY MILESTONES, WE KNOW WE'RE OVER BY X AMOUNT.

AND SO WE'VE GONE IN AND MADE CHANGES TO THE PAVILION, THE LIGHTING, WE'VE GONE AS FAR AS WE CAN. NO, I UNDERSTAND AND I HATE TO SEE US.

I MEAN, DON'T GET ME WRONG, VALUE ENGINEERING, WHATEVER YOU WANT TO CALL IT, I THINK CAN BE A VERY GOOD THING.

I WORRY ABOUT SOMETIMES WHEN WE START GET CUTTING INTO THE BONE ON A LOT OF THESE PROJECTS. BUT TO ME, THAT MEANS IF WE'VE ALREADY IF OUR BUDGET WAS 18 MILLION TO START WITH, WE'RE FIVE MILLION OVER AND WE'VE ALREADY CUT TWO AND A HALF MILLION OUT.

THAT MEANS THAT'S A SEVEN AND A HALF MILLION DOLLAR MISS, WHICH IS ALMOST 50 PERCENT.

AND I JUST, THAT'S JUST TO ME, THAT'S A MIND BOGGLING MISS THAT CONCERNS ME GREATLY.

AND I'M NOT HERE TO OBVIOUSLY, YOU'RE THE BEARER OF THE NEWS, BUT I'M NOT HERE TO BLAME YOU AT ALL OR ANYONE IN PARTICULAR.

BUT I FIND THAT GRAVELY CONCERNING IT, NOT JUST FOR THIS PROJECT, BUT AS WE MOVE FORWARD.

AND SO WE'RE GOING TO HAVE TO FIND A WAY TO BECAUSE WE CAN'T, YOU KNOW, EVEN IF WE CAN ABSORB IT ON THIS PROJECT, WE CANNOT ABSORB THESE KINDS OF MASSIVE OVERRUNS ON EVERY PROJECT. IT'S JUST NOT POSSIBLE.

SO AND THAT MAY REQUIRE CREATIVE SOLUTIONS.

I DON'T KNOW. I DON'T KNOW IF WE'VE LOOKED TO CREATIVE SOLUTIONS.

I DON'T KNOW WHAT WE CAN DO.

YOU KNOW, IF YOU HAVE THINGS LIKE RISK TO THE CONTRACTORS OR COSTS, I MEAN, YOU KNOW, WE'RE BUYING A LOT. WE HAVE A LOT OF PROJECTS COMING, WE'RE GOING TO BE BUYING A LOT OF CONCRETE AND STEEL.

IF THERE'S SOME WAY THAT THE CITY CAN ENGAGE, I WOULD LIKE US TO LOOK AT IF THERE'S SOME WAY THAT THE CITY CAN ENGAGE IN HEDGING ON THAT SO THAT WE DON'T HAVE TO PAY THE CONTRACTORS HEDGING OR IF THERE ARE OTHER THINGS THAT WE CAN DO GOING FORWARD FOR THESE OTHER PROGRAMS. I JUST, I HAVE A LOT OF HEARTBURN ABOUT, YOU KNOW, WE'RE TWO YEARS INTO THE BOND PROGRAM, WE GET A LOT OF PROJECTS STILL TO PULL OUT OF THE GROUND.

I WANT TO MAKE SURE WE'RE ABLE TO GET THEM.

THANK YOU, MAYOR. THANKS, SIR.

DEPUTY MAYOR PRO TEM WILLIAMS, YOU WERE IN THE QUEUE, BUT THEN YOU WERE OUT.

ARE YOU? OK. GO AHEAD AND PUNCH IN AGAIN, SIR.

DO IT AGAIN. THERE YOU GO.

GO AHEAD. ALL RIGHT. THANK YOU.

GOOD EVENING. THANK YOU FOR THE NEWS.

CAN YOU GO BACK TO YOUR PREVIOUS SLIDE? WE TALKED ABOUT THE ELEMENTS THAT CONTRIBUTED TO, GO ONE MORE BACK, I THINK.

SEE, NO GO BACK TO THE ONE YOU JUST LEFT.

OKAY. WHILE I HAVE CONCERNS ABOUT ANY OVERRUN OF THOSE THAT APPEAR ON THE STREAM, I'M SORRY ON THE SCREEN RIGHT NOW.

WOULD YOU SAY THAT ALL OF THOSE ARE EQUALLY CONTRIBUTORS TO THE OVERRUN OF WHICH YOU SAID. ANY? I'M NOT ASKING YOU TO WEIGHT THESE, BUT IS THERE ANY PARTICULAR ONE OR YOU FEEL THAT ALL OF THESE BASED ON THE WORK THAT YOU AND YOUR TEAM HAS DONE, ALL OF THESE ARE EQUAL CONTRIBUTORS TO WHAT WE WERE TALKING ABOUT? THEY'RE DEFINITELY ALL CONTRIBUTORS.

I FEEL LIKE THE MARKET CONDITIONS ARE PROBABLY MAJORITY.

IF YOU LOOK AT CONCRETE ALONE, FOR EXAMPLE, BETWEEN LOW BID AND SECOND LOW BID, WE HAD AN EIGHT HUNDRED THOUSAND SWING.

AND SO SOME OF THAT IS THE HEDGING OF THE MARKET.

OK. ALL RIGHT.

AND I'M FAMILIAR WITH THIS DOESN'T MAKE THE NEWS ANY BETTER.

BUT, YOU KNOW, OTHER CITIES ARE VERY FAMILIAR WITH ANOTHER CITY.

I'M NOT GOING TO NAME THE NAME THAT IS EXPERIENCING THIS KIND OF THING.

AND AND THEY'VE HAD NUMEROUS COST OVERRUNS, BECAUSE PARTICULARLY LABOR MATERIALS, THOSE KINDS OF THINGS IN THE MARKETPLACE OUT OF SIGHT.

DO YOU SEE WHICHEVER OPTION WE CHOOSE, IF WE CHOOSE THAT EXAMPLE, IF WE CHOOSE TO GO WITH

[00:35:02]

OPTION A, ARE THOSE COSTS ARE GOING TO BE FIXED ONCE WE GET A VENDOR IN? OR WILL WE BE FACING A YEAR FROM AS THE PROJECT PROGRESSES, ARE WE GOING TO HAVE TO COME BACK AND DO AMENDMENTS? AS THE PLANS ARE DRAWN, IT'S GOING TO GO FORWARD AS A GUARANTEED MAXIMUM PRICE.

THEY'LL BE GUARANTEED? ALL RIGHT. MY NEXT QUESTION IS FOR CITY MANAGER.

MR. CITY MANAGER, IF WE.

I'M LOOKING AT OPTION A, DO WE HAVE THE CAPACITY TO OBSERVE THAT? YES, SIR, WE DO. OK.

ALL RIGHT. THANK YOU, MR. MAYOR.

THANK YOU FOR YOUR RESPONSE.

THANK YOU. COUNCIL LADY MORRIS, YOU WERE IN THE QUEUE.

CAN YOU POP BACK IN FOR ME THERE? AND MAYOR PRO TEM, GO AHEAD.

DO IT AGAIN ONE MORE TIME.

THERE WE GO. AND MAYOR PRO TEM HEDRICK, IF YOU COULD PUNCH IT AGAIN.

ALL RIGHT. VERY GOOD. I'M JUST MAKING SURE EVERYBODY'S GETTING IN.

GO AHEAD. ALL RIGHT.

THANK YOU, MAYOR, AND THANK YOU.

AND I DO KNOW IT'S HARD TO STAND THERE AND BE THE ONE TO TO SHARE SUCH NEWS.

GIVEN THE HISTORY TO THIS PROJECT THAT GOES BACK OVER VERY MANY YEARS, AND GIVEN THAT WE ARE RIGHT HERE ON THE BRINK, I AM IN FAVOR OF OPTION A.

I HATE IT. BUT AS WITH DEPUTY MAYOR PRO TEM WILLIAMS, THIS IS HAPPENING TO CITIES ALL AROUND US, THIS ISN'T UNIQUE TO US.

YOU KNOW, WE'VE HAD OUR OUR ANIMAL SERVICES BUILDING THAT STARTED OUT AT 12 MILLION AND HAS ENDED UP CLOSER TO 20 AND CEMENT.

WE'VE GOT SPLASH PADS THAT ARE COSTING WAY MORE THAN ANTICIPATED.

THIS IS HAPPENING.

IT'S AN UNFORTUNATE TIME.

THIS WAS NOT SOMETHING WE ANTICIPATED WHEN THE 2019 BOND WENT FORWARD, SO I AM SUPPORTING OPTION A, AND JUST GET IT DONE, GET THE CONTRACTS, GET IT LOCKED IN AND AND MOVE FORWARD.

I DON'T WANT ANYTHING THAT DELAYS IT.

AND IF WE DELAY THE BROADER AREA STREETSCAPES, THOSE PRICES ARE GOING TO GO UP EVEN MORE IF WE DON'T GET THEM CONTRACTED.

SO I'LL JUST LEAVE IT AT THAT.

BUT I SUPPORT OPTION A, MOVING FORWARD.

THANK YOU. THANK YOU, MA'AM.

COUNCIL MEMBER SMITH? THANK YOU, MAYOR. I MAYBE SURPRISINGLY SUPPORT OPTION A.

AS WELL. I WOULD LIKE TO SEE IF WE CAN APPLY ANY OF THE LESSONS LEARNED IN THIS CASE TO THE OTHER BOND PROJECTS.

I DEFINITELY WANT TO SEE IF WE CAN GO DOWN THE PATH THAT COUNCIL MEMBER AUBIN SUGGESTED ON TRYING TO SECURE OUR OWN SUPPLIES, THE BULK PURCHASING OR EVEN LEVERAGING OF OUR CRUSHED ROCK FACILITY, IF THERE'S ANY AVAILABILITY THERE, IF THAT'S USABLE.

THIS IS THE DOWNTOWN SQUARE.

IT'S RIGHT NEXT TO CITY HALL. AND IF WE CAN'T DO THIS, WHAT CAN WE DO? I MEAN, THIS IS THE SIGNATURE PROJECT THAT'S 30 YEARS IN THE MAKING.

SO LET'S GET IT DONE AND LET'S DO IT RIGHT.

AND YOU KNOW, SOME OTHER PROJECTS HAVE TO DROP OFF IN THE LONG TERM BECAUSE OF IT.

THEN I SAY, SO BE IT, AND WE CAN START IN MY DISTRICT.

SO I JUST GOT SOME, I GOT EIGHT ALARMED LOOKS THERE.

SO JUST TO THROW THAT IN.

BUT YEAH, LET'S JUST, LET'S GET IT DONE.

I APPRECIATE THE WORK YOU GUYS HAVE GONE THROUGH ON THIS, AND I CAN TELL THE EFFORT YOU'VE PUT INTO NOT HAVING TO GIVE US THIS PRESENTATION.

AND I APPRECIATE YOU GUYS.

I REALLY, REALLY DO.

THANK YOU, MAYOR. THANK YOU, SIR.

COUNCIL MEMBER AUBIN? THANK YOU, MAYOR. I JUST WANTED TO GET CONFIRMATION FROM STAFF, MAYBE FROM THE CITY MANAGER. OTHERWISE IT, THAT WE THINK THERE'S GOING TO BE PLENTY OF ROOM IN THE CIP TO ACCOMMODATE THIS WITHOUT IMPACTING OTHER PROJECTS THAT ARE CURRENTLY IN PLANNING? AND I UNDERSTAND THE COUNCIL ASKING THAT QUESTION.

THIS IS A LOT.

WHEN THE COUNCIL HAD THE WISDOM AND THE FORESIGHT TO RAISE THE SIX AND A HALF CENTS, A CERTAIN AMOUNT OF REVENUE IS PROJECTED TO RESULT.

BECAUSE OF THAT, WE HAVE WAY EXCEEDED THOSE REVENUES.

THE TAX BASE HAS CONTINUED TO GROW AT AN ACCELERATED RATE.

THE RESULT OF THAT GIVES US THE DEBT CAPACITY TO ISSUE COS TO MAKE UP THE DIFFERENCE IN THIS PROJECT AND OTHERS THAT MAY OCCUR.

SO AT THIS POINT, WE'RE SITTING IN A VERY, VERY STRONG FINANCIAL POSITION.

OKAY, THANK YOU, MR. BRADFORD, WITH THAT.

YOU KNOW, I DO SUPPORT OPTION A.

WE'RE A LITTLE BIT, IT'S ONE OF THESE THINGS WHERE WE'VE APPROVED THIS VISION OVER A YEAR AND A HALF AGO, SO I THINK IT'D BE VERY DIFFICULT TO THEN KIND OF PULL THE RUG OUT FROM UNDER OURSELVES AND EVERYBODY ELSE TO SAY, YOU KNOW, WELL, THAT LOOKS REALLY NICE, BUT WE'RE NOT ACTUALLY GOING TO BUILD THAT.

SO AS LONG AS WE DO HAVE THAT CAPACITY AVAILABLE, I THINK WE DO NEED TO GO FORWARD AND DO

[00:40:02]

THAT. BUT AS COUNCIL MEMBER SMITH MENTIONED, I AGREE THAT WE NEED TO LOOK AT ALL AVAILABLE OPTIONS FOR DEALING WITH THIS STUFF GOING FORWARD.

IF THERE'S SOME WAY AND I KNOW THAT'S REALLY HARD AND THIS WAS, YOU KNOW, THE MOMENT YOU MENTIONED THAT IT'S LIKE, THIS IS THE MAXIMUM PRICE.

YOU KNOW, WHEN YOU TELL SOMEONE, YOU KNOW, WHATEVER YOU BID, IT'S THE MOST MONEY YOU'LL EVER GET. IT CERTAINLY PLACES THE INCENTIVE FOR THEM TO MAKE SURE THAT NUMBER COVERS ALL POTENTIAL SCENARIOS AND RISKS AND EVERYTHING ELSE.

AND SO I'M SURE THERE'S AN ENORMOUS AMOUNT OF HEDGING THAT GOES ON ON THESE COSTS BECAUSE WHO KNOWS WHAT CONCRETE IS GOING TO COST IN, YOU KNOW, 18 MONTHS? AND SO I SUSPECT THAT'S PART OF WHERE WE AND A LOT OF OTHER PEOPLE ARE JUST GETTING KILLED. AND SO AND I CAN EITHER SAVE THIS AS A FUTURE AGENDA ITEM OR MENTION IT.

NOW I'D LIKE FOR US TO EXPLORE WHAT OUR OPTIONS ARE WITH RESPECT TO, AND I KNOW IT'S GOING TO BE HARD WITH A LOT OF THESE CONSTRUCTION MANAGER AT RISK PROJECTS, BUT FOR US, FOR THE CITY TO TAKE ON THE RISK SO THAT WE DON'T GET KILLED ON THE BIDS, I MEAN, IF WE CAN EITHER SOURCE OUR OWN, I MEAN, WE ALREADY HAVE CONCRETE CONTRACTS FOR STREETS AND OTHER STUFF. BUT IF WE CAN SOURCE THAT, IF WE CAN HAVE SOME KIND OF SOURCE FOR THAT WHERE WE CAN HEDGE THAT PRICE AND THEN IT MIGHT SAVE US A BUNCH OF MONEY IN THE LONG RUN ON THAT AND ON RAW MATERIALS AND ON OTHER THINGS, I'M NOT SUGGESTING THAT WE NECESSARILY GO BUILD A CONCRETE PLANT SOMEWHERE, BUT WE MIGHT MAYBE WANT TO BUY THE OUTPUT OF SOMEONE'S WITH AS MUCH STUFF AS WE'RE BUILDING.

SO BUT WITH THAT, I DO SUPPORT OPTION A AND I LOOK FORWARD TO SEEING IT, HOPEFULLY AT THAT SAME NUMBER WHEN WE GET TO THE CIP IN A FEW MONTHS.

THANK YOU, MAYOR. THANK YOU, SIR.

MAYOR PRO TEM HEDRICK? THANK YOU, MR. MAYOR. CAN YOU SPEAK A LITTLE BIT ABOUT WHAT WAS VALUED, ENGINEERED OUT OF IT, THE TWO AND A HALF MILLION DOLLARS WORTH? SO SOME OF THE THINGS THAT WE LOOKED AT, THE LIGHT TOTEMS THAT LINE THE PROMENADE, WHAT WAS ORIGINALLY IN THE CONCEPT WAS WHAT I'M GOING TO CALL CUSTOM.

AND SO YOU'RE BASICALLY TAKING A KIT OF PARTS AND HAVING SOMEBODY ASSEMBLE IT.

WE'VE WORKED TO FIND SOMETHING THAT IS OFF THE SHELF THAT CAN BE SEMI-CUSTOMIZED, CONFIGURED TO OUR PARTICULAR PREFERENCES, THAT'S ONE EXAMPLE.

THE SHADE PAVILION THAT'S ON THE NORTHEAST CORNER BY THE PLAZA THEATER, ORIGINALLY, THAT WAS DESIGNED TO BE A STRUCTURE THAT HAD SOME FREE FLOATING METAL PANELS THAT WOULD MANEUVER. WE'VE GONE TO A SYSTEM THAT'S SOME SAILS THAT STILL GIVE THE COLOR THE WHIMSICAL MOVEMENT, BUT IS DEFINITELY MORE COST EFFECTIVE IN TERMS OF THE STRUCTURE THAT'S REQUIRED TO SUPPORT IT.

OK. AND IS IT TOO LATE TO ADD ANOTHER BOND PROJECT? BECAUSE IN THE BOND STUDY COMMITTEE, WE DID TALK ABOUT HAVING OUR OWN CONCRETE BATCH PLANT BUILT AS PART OF OUR BOND PROJECT, SO MAYBE WE SHOULD HAVE ADDED THAT ONE AT THE TIME. THANK YOU.

THANK YOU, MR. MAYOR. YEAH, I WAS LIKE, IT'S LIKE, NOT TONIGHT, SIR.

DEPUTY MAYOR PRO TEM WILLIAMS? THANK YOU. I'M NOT GOING TO COMMENT ON THAT.

THANK YOU, MAYOR. THANK YOU.

I DID THINK OF ONE THING YOU SAID THAT MOVING FORWARD AND THIS IS GOING TO BE USED TO TERM PHASE IN; RIGHT? THE CONSTRUCTION WILL BE PHASED IN? I DON'T KNOW WHETHER THAT'S FOUR PHASES OR TWO PHASES TO THREE PHASES.

CAN YOU TALK ABOUT HOW THAT PIE IS GOING TO BE SLASHED? IS IT GOING TO BE HALF PIE FIRST OR QUARTER OF A SLICE OF PIE? AND THEN I'LL ASK MY FOLLOW UP QUESTION.

WE'RE ESSENTIALLY LOOKING AT FOUR MAJOR PHASES, AND A LOT OF THAT IS TO BE MINDFUL OF THE BUSINESSES DIRECTLY AROUND THE SQUARE TRYING TO KEEP BOTH PARKING AND VEHICULAR CIRCULATION. SO WE WOULD START KIND OF IN FIFTH STREET AND MAIN, AND THEN WE KIND OF ROTATE COUNTERCLOCKWISE, MOVING ONTO STATE AND THEN SIXTH AND THEN WE WRAP UP WITH THE INTERSECTION OF MAIN AND SIXTH.

AND WHILE THAT IS HAPPENING, THESE BROADER AREAS STREETSCAPES ARE ALSO GOING TO BE OCCURRING, INCREMENTALLY.

OK, NOT THAT YOU DON'T HAVE ENOUGH TO THINK ABOUT, BUT I WANT TO THROW THIS OUT TO YOU.

CAN YOU LOOK AT, PERHAPS, IS THERE ANY WAY TO INSTEAD OF CUTTING THAT PIE IN FOUR PIECES,

[00:45:06]

CUT IT IN TWO PIECES? AND HAVE YOU THOUGHT ABOUT THAT? OR IF THAT'S SOMETHING YOU CAN THINK ABOUT? CAN YOU COMMENT ON THAT AT ALL? I'M THINKING ABOUT THE MERCHANTS, DOWNTOWN BUSINESSES.

WE DID LOOK AT THAT.

AND IN FACT, THAT WAS ONE OF THE SUGGESTIONS OF MR. CITY MANAGER.

AND THAT'S WHERE OUR CONSTRUCTION MANAGER AT RISK REALLY FELT LIKE THE IMPACT THAT IT WOULD HAVE TO THE BUSINESSES IS PROBABLY PUSHING IT JUST DUE TO THE ROADS BEING CLOSED, THE ACCESS TO THE PARKING.

WE REALLY FEEL LIKE EVEN DOING TWO STREETS AT ONCE SEEMS LIKE A LOT.

BUT WHAT MAKES THAT PALATABLE IS THAT FIFTH STREET, THERE'S NOT REALLY ANY BUSINESSES FRONTING THAT PARTICULAR STREET.

OK. ALL RIGHT.

ALL RIGHT. THANK YOU VERY MUCH. THANK YOU, MAYOR.

THANK YOU. ANY ADDITIONAL QUESTIONS OR COMMENTS ON THIS ITEM? I WILL TELL YOU, YOU KNOW, I'VE BEEN AT AND ON EVENTS AT THE SQUARE THROUGH THE SPRING, THROUGH THE SUMMER, NOW INTO THE FALL.

AND I HAVE LITERALLY TALKED TO HUNDREDS OF PEOPLE ABOUT THE PLAN THAT WE HAVE GOING, THE VISION. AND IT LED RIGHT UP TO YESTERDAY AFTERNOON TALKING TO PEOPLE.

AND, YOU KNOW, HERE WE ARE, RIGHT ON, WE ARE RIGHT THERE THROUGH A VERY, VERY LONG PROCESS FOR SOME OF US.

AND YOU KNOW, I THINK WE'VE CREATED THE EXCITEMENT.

I THINK WE'VE CREATED THE ANTICIPATION OF WHAT THE FULL IMPLEMENTATION OF THE SQUARE WILL BE. AND I THINK IT WILL BE VERY PAINFUL AND, FRANKLY, VERY UGLY TO TRY TO BACK OUT OF THAT AT THIS POINT.

SO I'M CERTAINLY IN SUPPORT OF OPTION A.

AND COUNCIL, YOU'VE SEEN THE THREE OPTIONS.

I THINK, FROM WHAT I'M HEARING, THE DIRECTION WE'RE HEADING IS FOR OPTION A.

I'M GOING TO GET A SHOW OF THUMBS UP ON OPTION A AND WE'LL SEE IF THERE'S ANY DISCUSSION THAT WOULD BE UNANIMOUS ON OPTION A..

THANK YOU. ALL RIGHT, THAT BRINGS US TO

[4C. GISD Resolution of Support]

ITEM 4C, GISD RESOLUTION OF SUPPORT.

COUNCIL, THE GISD BOARD OF TRUSTEES IS ASKING THE THREE CITIES GARLAND, ROWLETT AND SACHSE TO PASS A RESOLUTION OF SUPPORT.

THIS INCLUDES INFORMATION OR THE FORMATION OF A COALITION THAT WOULD SUPPORT EFFORTS OF GISD AND THE FUTURE DEVELOPMENT OF A MEMO OF UNDERSTANDING BETWEEN GISD AND THE THREE CITIES. AND WHAT I'D LIKE TO DO WITH THIS ITEM IS DIRECT IT TO GO TO OUR LEGISLATIVE AFFAIRS COMMITTEE FOR A REVIEW BEFORE WE GET TO THE COUNCIL AS A WHOLE.

AND IN THE PROCESS, WE WILL KIND OF INCREASE THE SCOPE OF THAT COMMITTEE TO INCLUDE INTERGOVERNMENTAL MATTERS.

IS THERE ANY THOUGHTS THERE, ANY? OTHERWISE, WE WILL MOVE THAT TO COMMITTEE AND BRING IT BACK TO THE COUNCIL AS A WHOLE AFTER THE COMMITTEE HAS HAD A CHANCE TO LOOK AT IT.

THANK YOU. THAT BRINGS US TO ITEM 4D INTERNAL AUDIT COMMITTEE MEETING REPORT.

[4D. Internal Audit Committee Meeting Report]

COUNCIL MEMBER AUBIN, YOU WANT TO DO THE KICKOFF HERE? GO AHEAD, SIR. THANK YOU, MAYOR.

I WILL GO AHEAD AND KICK US OFF.

COUNCIL, THE AUDIT COMMITTEE MET LAST MONTH ON OUR QUARTERLY MEETING, RECEIVED TWO NEW AUDITS AND AN AUDIT FOLLOW UP, ALL VERY WELL DONE BY STAFF, PARTICULARLY APPRECIATIVE OF THE FOLLOW UP ON THE CODE COMPLIANCE MULTIFAMILY.

AND FOR THOSE OF YOU WHO ARE NEW TO US, I'D ENCOURAGE YOU TO GO BACK AND READ THAT AUDIT, WHICH HAD SOME FINDINGS THAT WERE PRETTY CONCERNING, BUT IT'S GOOD TO SEE A LOT OF PROGRESS HAS BEEN MADE ON THOSE.

AND THEN WE ALSO HAVE THE FISCAL YEAR 2022 ANNUAL AUDIT PLAN THAT THE COMMITTEE APPROVED.

BUT WITH THAT, I WILL TURN IT OVER TO JED, OUR CITY AUDITOR.

VERY GOOD. JED? GOOD EVENING, MAYOR, COUNCIL.

THANK YOU FOR HAVING ME.

AS THE CHAIRMAN MENTIONED, WE MET ON SEPTEMBER 21ST.

THE FIRST ITEM WAS THE SCOFFLAW PROGRAM AUDIT.

THIS AUDIT ACTUALLY WAS REQUESTED BY MR. BRADFORD AND MR. SLAY.

SCOFFLAW PROGRAM IS A PROGRAM THAT WE EXECUTED THROUGH DALLAS COUNTY IN ORDER TO PUT A HOLD ON VIOLATORS OR IF A PERSON OWES THE CITY MONEY FROM THEIR TRAFFIC VIOLATION TICKET , THE CITY CAN PUT A REGISTRATION HOLD THROUGH DALLAS COUNTY AND ENFORCE IT THROUGH THE

[00:50:03]

TEXAS DEPARTMENT OF MOTOR VEHICLES.

WE EXECUTED THIS AGREEMENT BACK IN 2009.

SINCE THEN, THE PROGRAM HAS BEEN HAS BEEN WORKING OUT, BUT THE CITY MANAGER WANTED US TO GO AND CHECK AND SEE IF THIS PROGRAM IS COST EFFECTIVE.

SO THERE WERE TWO OBJECTIVES THAT WAS PART ONE.

PART TWO WAS TO MAKE SURE THE INFORMATION THAT WE WERE SUBMITTING TO DALLAS COUNTY WAS SUFFICIENT AND ALSO THE FEE ASSESSED BY A DALLAS COUNTY IS IN ACCORDANCE WITH THE AGREEMENT.

FROM A COST EFFECTIVE PERSPECTIVE.

WE IDENTIFIED THAT THE PROGRAM IS COST EFFECTIVE DURING THE TIME OF THE AUDIT SCOPE OF THE AUDIT, WE IDENTIFIED THAT WE WE FORWARDED APPROXIMATELY TWENTY ONE THOUSAND CASES TO DALLAS COUNTY. OF THOSE, ABOUT FORTY NINE SEVENTY THREE WERE SCOFFLAWS OUT OF THOSE, ABOUT THREE THOUSAND OF WHOM WERE CLEARED THROUGH THIS PROGRAM.

IN RETURN, THE CITY COLLECTED APPROXIMATELY TWO HUNDRED AND FIFTY EIGHT THOUSAND DOLLARS FOR THE THREE PERIOD.

OUR COST DURING THAT TIME PERIOD WAS ABOUT FORTY TWO THOUSAND DOLLARS.

SO OVERALL, THE PROGRAM WAS COST EFFECTIVE.

DURING THE AUDIT, WE IDENTIFIED A FEW AREAS WHERE WE COULD IMPROVE ON SOME OF THE CITATIONS THAT WE WERE FORWARDING TO DALLAS COUNTY WERE INELIGIBLE BY DEFAULT BECAUSE YOU ARE REQUIRED TO SEND WIN INFORMATION IF YOU DON'T HAVE THE VIN NUMBER BY DEFAULT, DALLAS COUNTY WILL REJECT THAT INFORMATION.

SO WE NEED TO DO A BETTER JOB IN SCRUBBING THAT DATA BEFORE WE SEND OUT SO WE CAN ONLY WE WILL SEND THE ELIGIBLE CITATION TO THE DALLAS COUNTY.

SO THAT'S ONE THING THAT WE IDENTIFIED.

WE ALSO IDENTIFIED THAT IN SOME INSTANCES, THESE CASES WERE EXPIRING BEFORE THEIR TWO YEAR TERMS. SO THE STATE LAW ALLOWS US TO KEEP IT FOR ABOUT TWO YEARS IN ORDER FOR DALLAS COUNTY TO ENFORCE THIS PROGRAM.

BUT SOME OF THESE CASES WERE EXPIRING PRIOR TO THAT DEADLINE.

WE ALSO FOUND SOME DATA IN CONSISTENCY WITH THE INFORMATION THAT WE HAVE IN OUR DATABASE VERSUS THE INFORMATION DALLAS COUNTY HAD.

ALSO, WE DID NOT HAVE ANY MAJOR PERFORMANCE MATRICES THAT WE DEVELOPED INTERNALLY, SO THERE WERE SOME RECOMMENDATIONS FOR THOSE AND THE DEPARTMENT HEAD AND THE MANAGING DIRECTOR IS WORKING WITH IT DEPARTMENT TO ENHANCE THIS PROCESS PROCESSES.

SO GOING FORWARD, THIS PROGRAM WILL BE EVEN.

ARE THERE EFFECTIVE? SO THAT WAS THE SCOFFLAW PROGRAM.

THE SECOND AUDIT WE DID AN AUDIT ON THE INVENTORY MANAGEMENT.

THIS AUDIT MAINLY COVERED 10 DIFFERENT DEPARTMENTS IN 15 LOCATIONS.

OUR SCOPE COVERED OPERATIONAL INVENTORY, SUCH AS MAINTENANCE, REPAIR OR SUPPLY ITEMS, AS WELL AS SMALL TOOLS.

THIS SCOPE DID NOT INCLUDE THE CITY WAREHOUSE, THE POLICE DEPARTMENT OR THE FIRE DEPARTMENT. WE BASICALLY WANTED TO REACH OUT TO THE SMALLER DEPARTMENTS TO SEE AND IDENTIFY WHAT KIND OF OPERATIONAL INVENTORIES THAT THEY HAD AND WHAT KIND OF TOOLS THAT THEY HAD. AND THEN FURTHER EVALUATE THE INTERNAL CONTROLS THEY HAD IN PLACE TO ENSURE THAT THERE IS ACCOUNTABILITY DURING THE AUDIT.

WE IDENTIFIED THE NEED TO HAVE A CITY WIDE DIRECTIVE TO PROVIDE GUIDANCE TO CITY DEPARTMENTS IN ORDER TO COME UP WITH THE CRITERIA TO CLASSIFY WHAT IS CONSIDERED OPERATIONAL INVENTORY AND HOW TO TRACK THEM.

WHAT KIND OF METHODOLOGY? WHAT KIND OF SYSTEM SHOULD WE USE TO TRACK THESE? ALSO, HOW OFTEN ARE YOU SUPPOSED TO DO INVENTORIES? AND THE ROLES AND RESPONSIBILITIES SO CAME TO THE ATTENTION THAT WE NEED TO COME UP WITH A CITY DIRECTIVE AND WHICH IS SPEARHEADING ON THAT ONE IN ORDER TO COME UP WITH A CITY DIRECTIVE. WE ALSO IDENTIFIED THAT WE HAVE AN INCONSISTENT PROCESS THROUGHOUT THE DEPARTMENTS OR SOME DEPARTMENTS DO HAVE LIMITED INVENTORY TRACKING, SOME DON'T AND HOW OFTEN THEY'RE CONDUCTED.

INVENTORIES ALSO VARY, SO WE JUST NEED TO IMPROVE ON OUR INTERNAL CONTROLS, AND THAT'S BASICALLY WHAT OUR AUDIT IDENTIFIED AND MANAGEMENT CONCURRED AND I KNOW THEY'RE WORKING ON IT. THE THIRD ITEM THE CHAIRMAN MENTIONED WAS THE CODE COMPLIANCE AUDIT FOLLOW UP IN 2018. WE DID AN EXTENSIVE AUDIT.

THIS TIME WE WANTED TO GO BACK AND SEE OF THOSE RECOMMENDATIONS, HOW MANY OF THOSE WERE FULLY IMPLEMENTED? THE FOCUS WAS JUST ON THE MULTIFAMILY SIDE.

THERE WERE A TOTAL OF 17 RECOMMENDATIONS, AS THE CHAIRMAN INDICATED.

KUDOS TO CODE COMPLIANCE.

I APPRECIATE JIM AND RICK ON WORKING ON THIS AND IMPLEMENTING THIS DAY, IMPLEMENT AND MAJORITY OF THOSE RECOMMENDATIONS.

SO THE FOCUS AREAS WHERE INSPECTION PROCESS, WE HAD SOME LAGS WHEN WE DID THE ORIGINAL AUDIT AND THEY HAVE WE HAVE IDENTIFIED A SIGNIFICANT IMPROVEMENT IN CONDUCTING THEM, CONDUCTING INSPECTIONS TIMELY.

ALSO, THEY HAD SOME LACK OF THE PROCESS ISSUES WITH ASSESSING FEES, WHETHER IT'S LATE FEES, PERMIT FEES, ETC.

BUT WHEN WE WENT BACK THIS TIME, WE'VE NOTICED THAT SIGNIFICANT IMPROVEMENTS WERE MADE.

[00:55:02]

THE ONLY ITEM THAT HAS NOT BEEN IMPLEMENTED YET IS THE SYSTEM ENHANCEMENT, AND IT HAD SOME CHALLENGES IN IMPLEMENTING THE CODE COMPLIANCE SYSTEM UPDATES.

BUT ACCORDING TO STEPHEN [INAUDIBLE], THE IT DEPARTMENT, THEY HAVE RESOLVED SOME OF THOSE CHALLENGES, AND WITHIN THE NEXT FEW WEEKS, THEY WILL START TESTING.

COURT WILL BE ABLE TO TEST THOSE SYSTEMS AND THEY SHOULD BE ABLE TO IMPLEMENT FULLY BY 2022. SO THAT AUDIT FOLLOW WAS VERY EFFECTIVE AND IT GIVES US VERY COMFORT THAT THEY HAVE SIGNIFICANTLY IMPROVED THEIR OPERATIONS.

THE NEXT ITEM THAT WE COVERED IS THE ANNUAL AUDIT PLAN FOR FISCAL YEAR 2022, THIS AUDIT PLAN IS IN THE AUDIT COMMITTEE FOLDER.

SO I'M QUICKLY GOING TO GO OVER THE AUDITS THAT I PROPOSED TO THE COMMITTEE AND WHICH THE AUDIT COMMITTEE APPROVED.

THE FIRST ITEM IS THE DOWNTOWN AUTOMOTIVE OVERLAY DISTRICT LAND USE CREDIT PROGRAM.

AN ORDINANCE WAS PASSED A NUMBER OF YEARS AGO TO LIMIT OR REDUCE THE AMOUNT OF AUTOMOTIVE PLANTS LAND USE IN DOWNTOWN.

SO THERE IS A CREDIT PROGRAM THAT ACTUALLY REQUESTED THAT AUDIT.

SO WE JUST WANT TO GO IN AND MAKE SURE THAT THAT PROGRAM IS EFFECTIVE AS WELL AS THE ADMINISTRATION OF THE PROGRAM IS EFFECTIVE.

THE NEXT ITEM IS THE VENDOR MASTER FILE AUDIT.

THERE IS A LOT OF CONTROLS THAT NEEDS TO BE ON THAT AREA, SO WE'LL GO IN AND MAKE SURE THAT THERE ARE ADEQUATE CONTROLS EXIST.

THE THIRD ITEM IS THE CONTRACT PROCUREMENT AND MANAGEMENT AUDIT.

WE WILL OBTAIN A NUMBER OF CONTRACTS WITH THIRD PARTIES TO ENSURE THAT WE EVALUATE THE PROCUREMENT PROCESS, CHANGE ORDER PROCESS, AND CONTRACT MONITORING.

NEXT TARGET IS THE DEVELOPMENT AND PERMITTING FEES.

WE WILL VERIFY IF THE PLANNING DEPARTMENT IS ASSESSING PERMIT FEES IN ACCORDANCE WITH THE APPROVED FEE SCHEDULE AND ALSO WILL VERIFY THEIR CONTROLS WHEN IT COMES TO CASH HANDLING.

THE NEXT AUDIT IS THE TREE TRIMMING SERVICES.

A NUMBER OF CITY DEPARTMENTS OBTAIN THE SERVICES THROUGH THIRD PARTIES SUCH AS GP&L [INAUDIBLE]. SO WE JUST WANTED TO HAVE AN UNDERSTANDING OF WHO ALL USES THIRD PARTIES FOR TREE TRIMMING SERVICES AND BOTH PARTIES IN COMPLIANCE WITH THE TERMS AND CONDITIONS.

NEXT TO AUDIT IS THE MULTIFUNCTION DEVICE AUDIT.

THIS IS TO IDENTIFY, BY THE TYPES OF LEASE AGREEMENTS THAT THE CITY HAS WITH VARIOUS VENDORS, AND THEN IN ORDER TO ENSURE THAT ARE WE RECEIVING THE BENEFITS OF ECONOMIES OF SCALE BEING A LARGER CITY? NEXT ITEM IS THE CITY BENEFITS PROGRAM.

WE'VE DONE AN AUDIT A NUMBER OF YEARS AGO.

THERE WERE SOME AND WE IDENTIFIED SOME FINDINGS.

SINCE THEN, THE CITY MANAGER ASKED ME IF WE COULD GO BACK AND DO AN AUDIT JUST TO MAKE SURE THOSE BACK WHERE WE IMPLEMENTED BACK THEN IS STILL EFFECTIVE.

THE NEXT PROGRAM IS THE FUEL MANAGEMENT AUDIT.

AS YOU ARE AWARE, THE CITY HAS A NUMBER OF FUEL STATIONS.

WE WANT TO MAKE SURE THAT AND EVALUATE THE FUEL ORDER AND DELIVERY PROCESS TO VERIFY THE CITY HAS AN EFFECTIVE MONITORING IN PLACE, AND WE ALSO WANT TO VERIFY THE THIRD PARTY BILLING ACCURACY.

NEXT AUDIT IS THE LED LIGHT STREET CONVERSION.

I KNOW YOU'RE VERY FAMILIAR WITH THIS ONE.

WE JUST WANTED TO GO AND MAKE SURE THAT THE PROJECT IS PROGRESSING AS PLANNED AND ALSO VERIFY THE THIRD PARTY BUILDING.

THE NEXT AUDIT WAS REQUESTED BY COUNCILMAN SMITH, HOME ALARM PERMITTING PROGRAM.

CITY ENTERED INTO AN AGREEMENT WITH THE PUBLIC SAFETY CORP.

A NUMBER OF YEARS AGO, SO WE JUST WANTED TO GO AND MAKE SURE THAT THEY ARE PERFORMING IN ACCORDANCE WITH THE CONTRACT TERMS AND CONDITION.

THE NEXT AUDIT IS THE CASH COUNT AUDIT.

WE PERIODICALLY PERFORM CASH COUNT AUDIT TO ENSURE THAT THE CITY DEPARTMENTS HAVE ADEQUATE CONTROLS IN PLACE.

WE WILL DO THAT. THE ONE AFTER THAT IS THE KRAFT EMPLOYEE RETENTION AUDIT.

THIS HAS BEEN A ROUTINE AUDIT THAT WE HAVE DONE AND WILL CONDUCT THAT PRETTY SOON.

THERE ARE TWO AUDITS THAT ARE PROGRESSING CURRENTLY.

ONE IS THE BOARD PROGRAM.

AS YOU'RE AWARE, WE'VE BEEN TALKING ABOUT THIS EVEN TODAY.

THERE'S ABOUT 423 MILLION DOLLARS.

SO WE JUST WANT TO MAKE SURE THAT OUR TRACKING IS EFFECTIVE AND AND TIMING IS WHERE WE'RE COMPARING THE TIMING AND EXPENSES WITH THE SCHEDULE AND THE BUDGET.

WE ALSO WANTED TO MAKE SURE THAT CONTRACT MONITORING IS EFFECTIVE AND OUR THIRD PARTY PROJECT MANAGER IS PERFORMING IN ACCORDANCE WITH THE TERMS AND CONDITIONS.

WE ARE ALSO PERFORMING A SEPARATE AUDIT WAREHOUSE INVENTORY AUDIT RIGHT NOW.

WE JUST WANTED TO MAKE SURE THAT THERE'S PROPER ACCOUNTABILITY AND ALSO THE EFFICIENCY AND THE EFFECTIVENESS OF PROCESSES.

I ALSO PROPOSE THREE FOLLOW UP AUDITS CAPITAL IMPROVEMENT REIMBURSEMENT AUDIT.

WE'VE DONE THAT ABOUT A YEAR AND A HALF AGO.

WE'LL GO BACK AND MAKE SURE THAT THOSE RECOMMENDATIONS WERE IMPLEMENTED.

IT WAS A SPECIAL PROJECT DONE AT THE FACILITIES MANAGEMENT, AND WE WILL ALSO FOLLOW UP ON THAT. ONE FIRE PERIMETER INSPECTION AUDIT WAS CONDUCTED AT THE SAME TIME WE DID THE CODE

[01:00:05]

COMPLIANCE IN 2018.

WE WILL PERFORM A FOLLOW UP ON THAT ONE.

IN ADDITION TO THESE PROJECTS, WE WILL ALSO ASSIST OUR EXTERNAL AUDITORS AND PERFORMING A NUMBER OF OUR TESTS, INCLUDING SOME OF THE SINGLE AUDIT PROGRAMS. THE AUDIT DEPARTMENT WILL GO THROUGH A PEER REVIEW.

IT'S ABOUT TIME FOR US TO GO THROUGH THAT TO ENSURE THAT WE ARE IN COMPLIANCE WITH THE GENERALLY ACCEPTED GOVERNMENTAL AUDITING STANDARD.

SO THAT IS COMING UP.

WE WILL ALSO PERFORM SOME OF THE OTHER SPECIAL PROJECTS OR INVESTIGATIONS AND STUFF LIKE THAT. SO THAT IS THE AUDIT PLAN THAT THAT WE COVERED DURING THE AUDIT COMMITTEE AND THE AUDIT COMMITTEE UNANIMOUSLY APPROVED IT.

AND AT THIS POINT, WE JUST NEEDED YOUR BLESSING AS WELL AS A FULL BODY.

ALSO, I'M HERE TO ANSWER ANY QUESTIONS ON ANY OF THESE AUDITS.

VERY GOOD. ANY QUESTIONS ON THIS ITEM AND ANY ISSUES WITH THE AUDIT PLAN THAT HAS BEEN PRESENTED? THANK YOU. THANK YOU. AND I JUST WANT TO I'M PRETTY SURE THAT YOU'RE TIRED.

NO, YOU'RE A CRICKET PLAYER, BUT THAT TIE IS SCREAMING DALLAS COWBOYS.

YES. AND SO I'M THANKING YOU FOR GETTING ON THE BANDWAGON USED TO BE A CRICKET PLAYER, NOT ANYMORE. YOU COULD STILL DO IT.

THANK YOU, SIR. APPRECIATE IT.

THAT'LL MOVE US TO ITEM FIVE ANNOUNCED FUTURE AGENDA ITEMS.

[5. Announce Future Agenda Items]

DO WE HAVE ANY ONE WHO HAS FUTURE AGENDA ITEMS THIS EVENING? I WAS HERE. I DON'T KNOW IF YOU IN THE AUDIENCE COULD HEAR THAT, BUT THERE WAS DEFINITELY SOME SOUNDS GOING ON LEADING TO THIS QUESTION.

GO AHEAD. DEPUTY MAYOR PRO TEM WILLIAMS? MY LITTLE LIGHT, I'M STILL REELING FROM THAT LIGHT AHEAD OVER HERE.

MAYOR, I HAVE ONE ITEM, BUT I'D LIKE TO ADD THAT ITEM IS FOR LIKE WHAT I CALL.

I'D LIKE TO HAVE A FOR THE COUNCIL, TO HAVE A VERBAL BRIEFING ON THE STATE OF DOWNTOWN AND BY THINKING BEHIND THAT IS ONE OF THE THINGS WE'VE JUST FINISHED DISCUSSING.

THERE ARE A LOT OF THINGS GOING ON DOWNTOWN TOGETHER AND MY THINKING HERE IS FOR A AN UPDATE OUR STATE OF DOWNTOWN AND ALSO TO MAKE THIS AVAILABLE TO THE PUBLIC.

I'VE HAD A NUMBER OF PEOPLE ASK ME IN PIECES WHAT'S GOING ON DOWNTOWN? WHO'S DOING WHAT? WHAT ARE WE DOING? YOU KNOW WHAT? WHAT ARE THEY DOING? I WAS DOWN THERE AND THEY HAVE THIS BLOCKED OFF AND HAD THAT BLOCKED OFF. SO WHAT'S GOING ON DOWN THERE? SO MY THINKING IS THAT THIS PRESENTATION WOULD INVOLVE OUR STAFF AND THE CHAMBE,R TOO.

THEY'VE GOT, I BELIEVE, THEY HAVE A ROLE, TOO, AND I'M NOT SURE WHAT THAT ROLE WOULD BE IN HERE, BUT TO PROVIDE THE PUBLIC WITH AN UPDATE AND ONE RATHER THAN IMPATIENCE AS WE HANDLE DIFFERENT ITEMS RELATED TO DOWNTOWN.

IF WE COULD BRING THE PUBLIC SORT OF WHERE ARE WE ON DOWNTOWN? THAT'S MY THINKING, MAYOR, BEHIND THIS BECAUSE A LOT OF PEOPLE WHEN YOU PAINTED THE WALL DOWN HERE AND I CAME DOWN HERE, PEOPLE WERE SAYING, WELL, YOU KNOW WHERE IT'S GOING TO BE THE NEXT WALL. YOU KNOW WHAT'S GOING TO BE OVER HERE? A LOT OF GENERAL QUESTIONS LIKE THAT AND PEOPLE SEE THINGS.

SO THAT'S MY THINKING, AND I'LL COUNCIL LADY MORRIS, BUT IT'S KIND OF JUST TO GIVE THE PUBLIC AN UPDATE ON AN OVERVIEW OF EXACTLY WHAT IS GOING ON.

SO THAT'S THAT'S MY IDEA.

OK, VERY GOOD.

AND COUNCIL LADY MORRIS? THANK YOU, MAYOR. IF I MAY, I WOULD JUST SUGGEST THAT WE MAYBE HAVE THE DOWNTOWN DEVELOPMENT OFFICE GIVE A BRIEF OVERVIEW OF WHAT TO EXPECT.

THEY'VE ALREADY GOT A PROGRAM THEY'VE SHOWN IT TO, I DON'T KNOW HOW MANY PEOPLE, BUT IT CAN, IT'S READY TO ROLL AND THEY WOULD BE THE APPROPRIATE ONES TO ME TO COME IN AND PRESENT THAT. AND THAT WOULD BE SOMETHING AVAILABLE.

IT IS ALREADY AVAILABLE ON YOUTUBE AND EVERYTHING, BUT THAT WOULD BE AVAILABLE THROUGH OUR COUNCIL MEETING THEM, IF THAT WOULD BE SUITABLE.

OK, I THINK THAT WORKS.

ALL RIGHT. MR. CITY MANAGER, WE CAN MAKE THAT HAPPEN? ALL RIGHT. VERY GOOD.

COUNCIL MEMBER BASS? THANK YOU, MAYOR. THIS IS IN REGARDS TO AN EVENT THAT HAPPENED IN JUST LAST MONTH IN ARLINGTON AT A SPLASH PAD THERE.

UNFORTUNATELY, A, YOU KNOW, A CHILD LOST HIS [INAUDIBLE]TO A BRAIN EATING AMOEBA BECAUSE THE WATER WASN'T PROPERLY MAINTAINED BY THE CITY.

AND I KNOW ALL OF US WOULD HATE FOR SOMETHING LIKE THAT TO HAPPEN HERE.

[01:05:02]

AND SO WHAT I WOULD LIKE TO SEE IS I WOULD LIKE TO SEE DIFFERENT DEPARTMENTS IN THE CITY, SUCH AS PARKS AND HEALTH.

SHOW US WHAT WE HAVE IN PLACE TO CHECK THE WATER, ESPECIALLY IN LIGHT OF THE FACT THAT WE DON'T CURRENTLY HAVE SPLASH PADS, BUT WE DO HAVE THEM COMING UP IN UPCOMING PROJECTS.

AND I KNOW THE CITY HAD SENT OUT AN EMAIL AFTER I HAD ASKED SOME QUESTIONS, AND I REALLY APPRECIATE THAT. BUT I WOULD LIKE TO SEE, YOU KNOW, SOMETHING A LITTLE MORE INVESTIGATIVE. YOU KNOW, WHAT PROCEDURES WE HAVE IN MAINTAINING PUBLIC AND I GUESS IT'S CALLED PUBLIC INTERACTIVE WATER FEATURES.

OKAY, WE'LL HAVE PARK STAFF GIVE US A PRESENTATION.

AWESOME. I APPRECIATE THAT.

VERY GOOD. OK.

AND COUNCIL MEMBER AUBIN? I THINK MAYBE JUST TO FOLLOW UP ON WHAT I HAD SUGGESTED DURING THE CONVERSATION ON THE SQUARE. I'D LIKE TO HAVE AN ITEM.

I'M NOT SURE WHICH COMMITTEE THIS GOES TO.

MAYBE THE INFRASTRUCTURE WITH RESPECT TO LOOKING AT WHAT ASPECTS OF WHETHER YOU CALL THEM RAW MATERIALS OR FINISHED GOODS OR WHATEVER THAT WE CAN EITHER BRING IN HOUSE OR THAT WE CAN ENGAGE IN SOME KIND OF BULK PURCHASING IN AND HOW THAT INTERACTS WITH OUR BOND PROGRAM. OK.

DOES THAT MAKE ANY SENSE? I'M JUST TRYING TO FIGURE OUT WHERE IT GOES IS THE STRUGGLE.

I ALSO NEED A SECOND. WE CAN SEND IT.

MAYBE DEVELOPMENT SERVICES IS BROAD ENOUGH, I THINK.

SO WE HAVE A SECOND BY, I SAW SMITH FIRST, SO WE'LL GO WITH THAT AND THEN WE'LL MOVE IT TO DEVELOPMENT SERVICES.

ALL RIGHT. ANY OTHER ADDITIONAL FUTURE AGENDA ITEMS AT THIS POINT? ALL RIGHT. SEEING NONE, I MEAN, OBVIOUSLY THERE IS A PROCESS, IF YOU HAVE ONE THAT COMES UP AFTER THE MEETING.

AT THIS POINT, WE ARE AN ITEM SIX, COUNCIL WILL MOVE INTO EXECUTIVE SESSION.

[6. Council will move into Executive Session]

THE CITY COUNCIL WILL ADJOURN INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE TO DELIBERATE OR DISCUSS ON ATTORNEY CLIENT MATTERS CONCERNING PRIVILEGED AND UNPRIVILEGED CLIENT INFORMATION RELATED TO REASONABLE ACCOMMODATION REQUIREMENTS OF THE CITY'S EMPLOYEE VACCINE INCENTIVE PROGRAM.

COUNCIL, WE'LL DO A QUICK TURNAROUND ON THIS.

LET'S GO AHEAD AND RECONVENE AT 7:15.

AND AT THIS POINT, WE ARE IN RECESS.

* This transcript was compiled from uncorrected Closed Captioning.