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[1. Public Comments on Work Session Items]

[00:00:12]

WELL, GOOD EVENING.

AND, AND JUST FOR SOME OF MY COUNCIL MEMBERS, UH, THAT I'VE SERVED WITH FOR A WHILE, THAT WILL, I WANT TO REFRESH A QUOTE, UH, THIS, UH, THIS WEEK IN 1891, THE CITY WAS INCORPORATED.

SO WE'RE NOW AT 131 YEARS VERSUS 129 WHEN I FIRST MADE THAT REFERENCE.

SO 130, 130, YES, A HUNDRED, 131 YEARS.

AND THEN WE HAD A PANDEMIC AND THAT WAS ALL SHOT.

SO, YES.

ALL RIGHT.

WELL HAPPY BIRTHDAY, CITY OF GARLAND.

HOW ABOUT THAT? NO.

NO.

ALL RIGHT.

DIG MY WAY OUT OF THIS.

UH, WE'LL GO AHEAD AND GET STARTED.

UH, ITEM ONE IS PUBLIC COMMENTS.

I DON'T BELIEVE WE HAVE ANY SPEAKERS THIS EVENING.

NO.

ALRIGHT.

[2. Consider the Consent Agenda]

UH, THAT WILL MOVE US ON TO ITEM TWO.

CONSIDER THE CONSENT AGENDA.

UH, FOR TOMORROW NIGHT, I HAVE NOT SEEN OR HEARD OF ANY REQUESTS, OBVIOUSLY, IF THERE IS ONE, IF WE CAN GET IT AHEAD OF TIME.

SO WE HAVE STAFF AVAILABLE, UH, THAT

[3. Written Briefings]

WILL MOVE US ON TO ITEM THREE WRITTEN BRIEFINGS, ITEM THREE, A COVID-19 BRIEFING, SORRY, ITEM THREE, B EXCUSE ME.

CINCO DE MAYO UPDATE AND ITEM THREE C 2020 2 23, CDBG HOME AND ESG FEDERAL GRANT ALLOCATION.

AND JUST TO REMIND HER THAT WE'LL BE COMING UP ON OUR FUTURE AGENDAS, AND I BELIEVE THE WORKSHEET HAS BEEN SENT OUT TO EVERYONE.

UH, ITEM THREE D REDEVELOPMENT OF CITY OWNED PROPERTY AT TWO 15.

SOUTHWOOD.

YEAH.

AND ITEM THREE E 2020 1 22, BUDGET AMENDMENT NUMBER THREE.

ALL RIGHT.

VERY GOOD.

WE WILL MOVE

[4a. Audit Committee Meeting Report]

ON TO VERBAL BRIEFINGS THAT ARE OUT, UM, FOR, UH, FOR A AUDIT COMMITTEE MEETING REPORT.

CALCIUM ROBIN, KICKING US OFF HERE.

GO AHEAD, SIR.

THANK YOU.

MAYOR.

ON A COMMITTEE MET RECENTLY.

WE HAD A NUMBER OF AUDITS TO COVER IT A VERY BUSY AFTERNOON.

UM, AND SO I'LL LET, I'LL LET JEFF KIND OF WALK YOU THROUGH IT, BUT, UM, A COUPLE OF IMPORTANT ONES, THE FIRING PERMITS AND INSPECTION AUDIT FOLLOW-UP THAT WE HAD LAST YEAR.

UM, THERE ARE A LOT, A LOT OF FINDINGS, UH, FROM THAT, UH, PREVIOUS AUDIT AND, UH, FIRE DEPARTMENTS MADE SOME GREAT PROGRESS ON THAT, BUT HAS MORE TO GO.

SO THEY'VE BEEN WORKING HARD ON THAT.

UM, OUR ANNUAL WEAVER PRESENTATION AND THEN THE PROBABLY OF MOST INTEREST Y'ALL WAS A BOND PROGRAM, AUDIT PROGRESS UPDATE, UM, WHERE I THINK THE STAFF HAS DONE STAFF AND THE AUDIT TEAM HAS DONE SOME REALLY STELLAR WORK WITH SOME OF OUR OUTSIDE FOLKS, BUT OH, THAT'LL LET YOU TAKE IT AWAY.

JEN, JEREMY.

YEAH, THERE YOU GO.

GOOD EVENING, MAYOR COUNCIL.

AND THANKS FOR THE OPPORTUNITY, UH, TO PROVIDE YOU WITH A BRIEFING ABOUT THE AUDIT COMMITTEE.

UM, WE DO HAVE SARAH DEMPSEY, WHO IS THE PARTNER WITH WEAVER, AND SHE ACTUALLY PROVIDED AN UPDATE ON THEIR AUDIT RESULTS.

UH, FINANCIAL STATEMENT AUDIT AND SINGLE AUDIT WAS ALSO, I'M GOING TO TURN THIS OVER TO SARAH TO PROVIDE YOU WITH A THOROUGH SOURCE OF THE EXTERNAL AUDIT.

THANK YOU.

THANK YOU, MARIN.

THANK YOU COUNCIL FOR HAVING ME THIS EVENING, WE COMPLETED THE ANNUAL FINANCIAL STATEMENT AUDIT MID-MARCH.

SO WE WERE OUT HERE FOR APPROXIMATELY EIGHT WEEKS DOING THE AUDIT.

WE LOOK AT THE INTERNAL CONTROL STRUCTURE OF, OF THE CITY, BUT THEN WE REALLY GO IN AND WHAT WE'RE DOING IS AUDITING THOSE FINAL BALANCES THAT YOU SEE IN YOUR ANNUAL COMPREHENSIVE FINANCIAL REPORT.

SO THE, THE NUMBERS THAT THE CITY HAS GIVEN TO YOU FROM THE FINANCE DEPARTMENT WERE GOING IN AND MAKING SURE THAT THOSE ARE WHAT THEY SAY THEY ARE.

IF IT'S CASH WE'LL TEST CASH DEBT, MAKE SURE THAT THERE'S NO LONG-TERM LIABILITIES THAT ARE MISSING.

SO, UM, WE WENT THROUGH THE AUDIT PROCESS FOR THAT LONG LENGTH OF TIME AND HAD AN UNMODIFIED OPINION, WHICH IS THE HIGHEST LEVEL OF ASSURANCE THAT YOU CAN RECEIVE.

UM, NO MATERIAL WEAKNESSES WERE REPORTED DURING OUR AUDIT OR THE SINGLE AUDIT.

UM,

[00:05:01]

AND THEN THERE WERE NO MATERIAL, UM, CONTROL FINDINGS.

SO NOTHING TO REPORT TO YOU BRING TO YOUR ATTENTION THAT WAS REPORTED IN THE SINGLE AUDIT OR IN THE FINANCIAL STATEMENT AUDIT THAT THAT MADE ITS WAY TO THAT LEVEL.

SO THAT WOULD BE A SIGNIFICANT DEFICIENCY IN INTERNAL CONTROLS, OVER COMPLIANCE OR A MATERIAL WEAKNESS, SO GREAT RESULTS.

UM, THE TEAM IS EXTREMELY RESPONSIVE.

THEY'RE READY WHEN WE COME OUT FOR THE AUDITS, UM, THAT YOU CAN TELL THAT IT'S A PRIORITY.

AND WHEN WE ASKED FOR INFORMATION, THEY'RE VERY QUICK TO GIVE IT TO US, THEY'RE ON TIME AND WE JUST REALLY APPRECIATE THE DILIGENCE OF THE FINANCE GROUP.

THE INTERNAL AUDIT GROUP HELPS US, AND THEN ALL THE OTHER DEPARTMENTS THAT PROVIDE SUPPORT ELECTRIC WATER, WE, WE TOUCH ALL OF THEM.

SO WE APPRECIATE IT.

VERY GOOD.

WELL, THANKS.

THANK YOU, SARAH.

A LOT OF KUDOS TO THEM AS WELL FOR WORKING WITH US, ESPECIALLY, UM, A LOT OF INFORMATION WE'RE PROVIDED ELECTRONICALLY.

AND SO MATT AND HIS GROUP HAS DONE AN EXCELLENT JOB IN PROVIDING ALL THAT INFORMATION AND WORKING WITH THE, WITH THE AUDITORS.

THE NEXT ITEM THAT WE DISCUSSED IN THE AUDIT COMMITTEE WAS THE MULTI-FUNCTION DEVICE ARTICLE.

UH, MULTI-FUNCTION DEVICE MEANS COPIER.

UM, BASICALLY THE AUDIT FOUND THAT WE HAVE 50 LEASES, UH, WITH TWO DIFFERENT VENDORS.

UH, THIS PROCUREMENT OF THESE MULTI-FUNCTION DEVICE LEASES ARE DE-CENTRALIZED AND THE CONTRACT MANAGEMENT IS ALSO MANAGED BY EACH DEPARTMENT.

SO WE HAVE ABOUT 96 CORE PEERS, UH, THAT HAS, UH, THAT IS INCLUDED IN THOSE 50 DIFFERENT LEASES, 40 WITH XEROX AND 10 WITH KONICA MINOLTA, VIVE, THE AUDIT FOUND THAT IF WE ACTUALLY COMBINE THOSE OR CONSOLIDATE THOSE LEASES INTO A FEW, I'VE HAVE FOUR POSSIBLE TO ONE OR TWO, WE CAN FIND ECONOMIES OF SALE OR COST SAVINGS.

AND WE ALSO, UM, LAND THAT WE CAN FIND EFFICIENCY.

UH, IT WILL CUT DOWN A LOT OF ADMINISTRATIVE TIME FROM NEGOTIATING LEASES, EXCHANGING UNITS AND MAKING PAYMENTS ON A MONTHLY BASIS.

SO THAT'S, THAT'S ANOTHER AREA THAT WE THOUGHT WE COULD FIND EFFICIENCY.

ALSO, A LOT OF THESE CONTRACTS WERE, UM, PROPER, NOT PROPERLY.

SOME OF THEM WERE EXPIRED, UH, AND ALSO NOT PROPERLY AUTHORIZED, UH, FROM A XPENDITURE PERSPECTIVE.

ALSO THE PROTECTION OF THE DATA IS VERY IMPORTANT.

UH, WE HAVE CONFIDENTIAL AND SENSITIVE INFORMATION WITHIN THESE COPIERS.

AND SO IF WE HAVE A CONTRACT AND A CONTRACT MANAGEMENT FUNCTION, UH, WE CAN MAKE SURE THAT THESE HARD DRIVES ARE WIPED OR THE INFORMATION IS DELETED BEFORE IT GOES BACK TO, TO THE VENDORS WHEN THE LEASES ARE ALSO TRACKING, UH, THESE COSTS ARE IMPORTANT, UH, FOR GASBY 87 PRO UH, PROSPECTIVES, UH, REPORTING OF CERTAIN LEASES, LEASE LIABILITIES IN THE FINANCIAL STATEMENT IS A REQUIREMENT GOING FORWARD.

SO, UH, CURRENTLY THESE EXPENSES ARE QUARTERED INTO 11 DIFFERENT ACCOUNTS.

SO IF WE CAN COMBINE IT AND TO START TRACKING INTO ONE ACCOUNT, UH, TRACKING THESE DEVICES WILL BE A MUCH EASIER.

SO FROM AN EFFICIENCY PERSPECTIVE, COST SAVINGS PERSPECTIVE, UM, REPORTING PERSPECTIVE, PROTECTING THE DATA FROM ALL OF THAT PERSPECTIVE.

IT MADE SENSE TO, I, IT MAKES SENSE TO ACTUALLY COMBINE OR CONSOLIDATE THESE LEASES, UH, INTO ONE OR FEW AGREEMENTS.

I KNOW MITCH AND HIS TEAM IS, OR HAS ALREADY BEGAN DOING THAT SO VERY MUCH APPRECIATE IT.

AND IT WAS A CITY WIDE AUDIT.

A LOT OF DEPARTMENTS WORKED WITH US SO VERY MUCH APPRECIATE THAT.

SO THAT'S A SUMMARY OF THAT AUDIT.

THE NEXT ITEM WAS THE FIRE PERMIT AND THE INSPECTION FOLLOW-UP, AS THE CHAIRMAN MENTIONED, WE SHOOT THIS REPORT BACK IN 2018, AUGUST, 2018, THERE WERE A TOTAL OF 37 RECOMMENDATIONS.

UM, BASICALLY WHERE WE LOOKED AT WAS, UH, THE CITY HAS A FIRE PREVENTION PROGRAM MANAGED BY THE FIRE MARSHAL'S OFFICE.

AND SO THEY DO ANNUAL INSPECTIONS, BIANNUAL INSPECTIONS, DEPENDING ON HOW THESE, UH, HOW BUSINESSES HAVE CLASSIFIED.

UH, AND SOME OF THESE BUSINESSES DO REQUIRE ANNUAL INSPECTION BECAUSE OF THE SIGNIFICANCE OF THE TYPE OF MATERIAL THAT THEY KEEP OR THE TYPE OF BUSINESSES THEY ARE.

AN EXAMPLE WOULD BE, UM, UH, HIGH PILE STORAGE.

UM, THEY DO REQUIRE AN ANNUAL INSPECTION, ALSO AUTO REPAIR PLACES.

THEY DO REQUIRE AN ANNUAL INSPECTION, BUT SOME OF THESE OTHER PLACES DO NOT REQUIRE AN ANNUAL INSPECTION.

THEY REQUIRE A BIENNIAL INSPECTIONS.

UH, SO IN SUMMARY, UH, WHEN WE DID THE FOLLOW-UP OUT OF THE 37 RECOMMENDATIONS THAT WE INITIALLY HAD, 26 OF THEM WERE FULLY IMPLEMENTED AND SEVEN OF THEM WERE NOT IMPLEMENTED ON FOUR, WERE PARTIALLY IMPLEMENTED.

THEY DIDN'T FIRE DEPARTMENT DID AN EXCELLENT JOB IN CLEANING UP THE OCCUPANCY

[00:10:01]

CLASSIFICATIONS AND SQUARE FOOTAGE INFORMATION WITHIN OUR DATABASE.

THAT WAS A MAJOR FINDING.

SO THEY DID AN EXCELLENT JOB IN CLEANING UP THAT DATA.

THEY ALSO IMPLEMENTED A LOT OF CASH HANDLING CONTROLS.

UH, THEY PROVIDED VERY GOOD TRAINING TO STAFF AND ALSO THEY ASSESS ACCURATE FEES THIS TIME WHEN WE WENT AROUND, UH, SOME OF THE AREAS, ONGOING FOCUS AREAS THAT THEY'RE WORKING ON RIGHT NOW, INSPECTION TIMELINESS, UH, AS YOU'RE ALL AWARE, COVID HAD A MAJOR IMPACT ON THAT.

UH, WE SUSPENDED THE INSPECTION PROCESS IN, INTO, DURING THE COVID TIMEFRAME.

AND ALSO WE HAD SOME ISSUES WITH COLLECTIONS.

SO, UH, FROM MY COLLECTION PERSPECTIVE, THESE FEES, UH, WE HAVE, UH, UM, BASICALLY OUR OUTSTANDING FEES HAVE GONE UP.

UM, THEY HAVEN'T ENFORCED ANY KIND OF ENFORCEMENT OF, UH, FOR IT'S ALSO PERMIT EXPIRATION TRACKING AND POSSIBLY TRANSITIONING ALL THE INSPECTION TO AN OPERATIONAL PERMIT, UH, FOCUS.

AND THAT WILL COME BACK TO COUNCIL.

IF THAT'S THE DIRECTION THAT THE CITY MANAGEMENT WOULD LOVE TO PROCEED FURTHER, UH, OVERALL, UM, THEY DID AN EXCELLENT JOB IN IMPLEMENTING A LOT OF OUR RECOMMENDATIONS.

AS I MENTIONED, THEY HAD SOME LIMITATIONS DUE TO STAFFING CHANGES DUE TO COVID IMPACT, AND ALSO THE SYSTEMS THAT THEY WERE CURRENTLY USING HAD A LOT OF LIMITATIONS.

SO WHEN WE INITIALLY DID THE AUDIT, THEY USE THE FIREARM, THE SYSTEM, THEN THEY WENT TO CRM.

UNFORTUNATELY THAT SYSTEM DID NOT USE THE INFORMATION THAT THEY WANTED.

UM, SO, UM, NOW THEY ARE TRANSITIONING TO IMAGE TREND.

IT'S ANOTHER SOFTWARE.

UH, ONCE WE BELIEVE ONCE THAT'S IMPLEMENTED, A LOT OF THESE OTHER RECOMMENDATIONS WILL BE IMPLEMENTED AS WELL.

SO THAT WAS THAT AS SUMMARY OF THAT.

UH, AND ALSO BEFORE I TURN MY PRESENTATION TO JUD THERE'S ONE OTHER ITEM THAT WE DISCUSSED, THERE WAS AN AUDIT REQUEST, UH, FOR, TO PERFORM A HOTEL MANAGEMENT AGREEMENT WITH GCSE GARLAND, CULTURAL ARTS COMMISSION.

UM, THE, THE REQUEST DID NOT INDICATE ANY TYPE OF FRAUD, WASTE OR ABUSE.

THIS WAS JUST TO DO A ROUTINE AUDIT.

SO WE CAN VERIFY THAT THE FUNDS ARE DIVERSIFIED, UH, PROPERLY.

UH, ACCORDING TO THE CITY MANAGER, THERE IS A POLICY BEING WORKED ON RIGHT NOW AS PART OF THE MASTER PLAN.

SO ONCE THAT POLICY IS IMPLEMENTED, UM, WE CAN GO BACK.

I THINK IT WILL BE THE RIGHT TIME TO AUDIT, UH, AT THAT TIME.

SO THE COMMITTEE RECOMMENDED THAT WE DELAY THIS AUDIT UNTIL THAT POLICY IS FINALIZED AND IMPLEMENTED.

SO THOSE WERE THE THREE ITEMS THAT WE DISCUSSED.

I WILL TAKE ANY QUESTIONS AT THIS POINT BEFORE I TURN THIS OVER TO JUDD.

UH, I HAVE NO ONE IN THE QUEUE.

OKAY.

AND MAYOR, AS YOU ARE AWARE, WE DID AN AUDIT PAWN PROGRAM AUDIT BACK IN THE END OF LAST YEAR.

AND THERE WAS A REPORT WE PRODUCED.

AND SINCE THEN, UM, CITY MANAGER'S OFFICE, PROJECT MANAGEMENT OFFICE, AS WELL AS A COM HAVE BEEN WORKING IN IMPLEMENTING, UM, SOME GREAT RECORDS, SOME OF THESE RECOMMENDATIONS AND ALSO SOME BEST BUSINESS PRACTICES.

SO JED IS GOING TO COVER THAT IN DETAIL MUSICAL CHAIRS.

THANK YOU.

ALL RIGHT.

UH, GOOD EVENING, MAYOR AND COUNCIL.

UM, SO AT THE MARCH AUDIT COMMITTEE MEETING, UH, STAFF PRESENTED AN UPDATE ON THE BOND PROGRAM AUDIT THAT WAS COMPLETED EARLIER THIS YEAR, LATE LAST YEAR, A COPY OF THAT FULL PRESENTATION WAS IN YOUR WORK SESSION PACKET.

IT WAS 20 SOME SLIDES.

UH, I'M GOING TO NARROW IT DOWN TO ABOUT THREE OR FOUR.

UM, AND, UH, WE HAD A NUMBER OF STAFF MEMBERS WORKING ON THIS AND, UH, LAURA DUNN FROM THE PROJECT MANAGEMENT OFFICE CRYSTAL, UM, OVER PUBLIC WORKS, UM, MANY OTHERS FROM THE CITY ATTORNEY'S OFFICE HAVE BEEN WORKING ON THIS AS WELL.

SO WANT TO THANK THEM FOR THEIR TIME AND EFFORT PUTTING INTO, UH, PUT INTO THIS AND THEN ALSO JED AND HIS TEAM FOR THEIR WORK ON THIS AUDIT, YOU KNOW, JUST AT A HIGH LEVEL.

I THINK, UM, WHAT THE, WHAT THE AUDIT DID IS GIVE US AN OPPORTUNITY TO GO LOOK AT SOME OF OUR INTERNAL PROCESSES AND PROCEDURES AND, UH, CONTRACTS AND FIND A GOOD WAY FOR OUR BOND PROGRAM TO CONTINUE MOVING FORWARD.

SO, UH, WHAT I WANT TO DO IS JUST GIVE A HIGH-LEVEL OVERVIEW OF, UH, SOME OF THE FOLLOW-UP TO THAT AUDIT, UM, REALLY BE TOUCHING ON FIVE MAIN AREAS REAL QUICKLY.

UM, THE FIRST OF WHICH WAS BACKUP DOCUMENTATION FOR OUR PAY APPLICATIONS.

UH,

[00:15:01]

YOU'LL RECALL THAT SOME OF THE, THE PERCENTAGE NUMBERS IN TERMS OF WHAT DOCUMENTATION WAS SHOWN IN THOSE APPLICATIONS, UH, WAS PRETTY LOW.

UM, AT THIS POINT WE'VE GOTTEN THOSE NUMBERS UP INTO THE NINETIES, TO THE LEVEL OF CONFIDENCE THAT WE HAVE, THAT, UH, EVERYTHING LOOKS GOOD.

AND, UH, IN RELATION TO THOSE, UH, CONSTRUCTION MANAGER AT RISK APPLICATIONS, THAT, THAT, UM, THINGS ARE MOVING FORWARD.

SORRY, THAT'S SKIPPED A SLIDE.

THERE WE GO.

OKAY.

I WAS LOOKING AT THE LIVE TV.

THAT'S PROBABLY WHY THAT WAS LOW.

UM, SO THE, THE PERCENTAGES LOOK GOOD IN TERMS OF OUR CONFIDENCE ON THOSE APPLICATIONS MOVING FORWARD.

UM, AS A RESULT OF THE AUDIT, ONE OF THE THINGS THAT WE'VE DONE IS GONE IN AND ADDED SOME, UH, UM, SOME STEPS TO OUR INTERNAL PROCESS FOR REVIEWING PAY APPLICATIONS.

UH, PRIMARILY WHAT THAT LOOKS LIKE IS HAVING THE ARCHITECT ENGINEER, THE DESIGN CONSULTANT ON THE PROJECT, UH, JUMP INTO THINGS AND DO SOME WORK, UM, ON THE HANDOUT THAT I PROVIDED, UH, THERE'S A RED CLOUD AROUND SOME OF THE NEW STEPS IN THE PROCESS.

UM, THOSE PRIMARILY DEAL WITH THE ARCHITECT AND ENGINEER ON THE PROJECT, UM, THAT ARE INVOLVED IN THE PAY APPLICATION PROCESS.

AND THEN ALSO OUR PROJECT MANAGER, UM, A E-COM, UH, PICKING UP NEW RESPONSIBILITIES, SOME NEW STEPS ADDED, UM, YOU'LL NOTICE IN YOUR COUNCIL PACKET AS WELL THAT THERE WAS A CHECKLIST, UM, THAT WE'VE PROVIDED TO ALL, UH, CONTRACTORS, UH, THAT THEY'LL BE CHECKING OFF, UH, AS THOSE PAY APPLICATIONS COME IN, THEY REFER TO ALL THE CONTRACTS ON THE PROJECT AND, AND THE VARIOUS REQUIREMENTS THAT ARE THERE AS WELL.

UM, SO THE CHECKLIST WAS, UH, WAS AN ADDITIONAL STEP THAT WE ADDED AS WELL, UH, SALES TAXES.

SO ONE OF THE QUESTIONS THAT CAME UP WAS, UH, ARE CONTRACTORS PAYING SALES TAXES, AND, UH, WITHOUT GETTING INTO A WHOLE LOT OF DETAIL, REALLY THE DIFFERENTIATOR BETWEEN, UH, WHETHER SALES TAXES ARE PAID ON A PROJECT OR NOT IS WHETHER, UH, WHAT IS BEING PURCHASED AS A CONSUMABLE, OR IF IT ENDS UP AS A DURABLE, GOOD THAT LANDS IN THE PROJECT.

SO IF WE'RE BUILDING SAY THE ANIMAL SHELTER, UH, THE CONCRETE, THE STEEL, THE BRICKS, ALL THE, ALL THE MATERIALS THAT GO INTO THE PROJECT, OUR SALES TAX EXEMPT, IF IT'S SOMETHING THAT THE CONTRACTOR IS USING, THAT IS A CONSUMABLE OR DISPOSABLE, UH, RENTAL EQUIPMENT, IF IT'S, UM, UH, DID PORTA JOHNS, THAT SORT OF THING THAT ARE USED ON SITE THERE, THEY ARE REQUIRED TO PAY SALES TAX ON THOSE, UH, ON THOSE CONSUMABLES, UH, FINALLY IN TERMS OF, OF NEXT STEPS, UM, REALLY WHAT WE'RE LOOKING AT AND APPRECIATE, UM, IN PARTICULAR, STEVE HINES FROM THE CITY ATTORNEY'S OFFICE, WHO, UH, HAS BEEN A MASTER AT DIGGING INTO SOME OF THE CONTRACTS, BOTH WITH THIS CONSTRUCTION MANAGERS AT RISK, BUT ALSO WITH OUR ARCHITECTS AND ENGINEERS, UM, LOOKING AT REVISING, UH, SOME OF THE PROVISIONS IN THOSE CONTRACTS TO MAKE SURE THAT THEY'RE, UH, CONSISTENT WITH BOTH INDUSTRY STANDARD, BUT ALSO REALLY WHAT'S BEST FOR GARLAND.

UM, SOME OF THOSE PROVISIONS THAT WE'RE GOING TO TRY TO WORK INTO THESE CONTRACTS ON EXISTING PROJECTS, AND THEN NEW PROJECTS MOVING FORWARD, UM, ARE REALLY MEANT TO, UH, MEMORIALIZE SOME OF THE PRACTICES THAT WE DO, WHAT WE FEEL IS GOING TO BE MORE CLEAR FOR THE CMR. UH, SO THEY KNOW EXACTLY WHAT THEY NEED, NEED TO SUBMIT, AND WHAT'S EXPECTED OF THEM IN TERMS OF THE PAY APPLICATIONS.

SO, UH, WE'LL BE WORKING THROUGH THAT PROCESS.

THIS'LL BE AN ONGOING THING THROUGHOUT THE BOND, UH, THE BOND PROGRAM MOVING FORWARD, UH, WORKING AGAIN WITH BOTH THE CONTRACTORS, BUILDING THE PROJECTS AND THE DESIGNERS, UH, DESIGNING THE PROJECT.

SO AGAIN, JUST WANTED TO PROVIDE KIND OF A HIGH LEVEL OF REVIEW.

UM, WE'VE FEEL GOOD ABOUT WHERE WE'RE AT IN TERMS OF THE, UH, THE MENU ONION LAYERS THAT WE'VE PEELED BACK TO FIND, UH, FIND WHAT THE CHALLENGES ARE AND READY TO MOVE FORWARD.

SO I'M HAPPY TO RESPOND TO ANY QUESTIONS, APPRECIATE THE COMMITTEE AS WELL.

I KNOW THAT YOU GUYS HAD A LOT OF GOOD QUESTIONS AT THE, UH, THE MARCH COMMITTEE MEETING AND, UM, STAFF'S HERE TO HELP RESPOND TO THOSE QUESTIONS IF NEED BE.

OKAY.

UH, CURRENTLY I HAVE NO ONE IN THE QUEUE NOW I DO DEPUTY MAYOR PRO TIM WILLIAMS. THANK YOU, MAYOR JARED, I COULDN'T LET YOU JUST, WITHOUT THIS GREAT WORK ON THIS, IT'S JUST A, JUST A QUICK, EASY QUESTION.

WHAT HAS BEEN THE RECEPTION OF THE STAFF, A E-COM CONTRACTORS TO, UH, TO WHAT YOU PRESENTED HERE TO THIS PROCESS? JUST HOW WOULD YOU, HOW WOULD YOU ASSESS OR DESCRIBE THE RECEPTION TO, WHAT DO YOU ALL TOGETHER? I KNOW THIS IS REFLECTIVE OF ALL OF THEIR INPUT, RIGHT.

BUT HOW WOULD YOU DESCRIBE THE, THE PARTNERSHIP AT THIS POINT, THE RECEPTION TO THIS PROCESS? AND I'D SAY WHAT A E-COM, THEY'VE BEEN IN LOCK STEP WITH THE CITY, UH, THROUGHOUT THIS PROCESS.

UM,

[00:20:01]

I THINK YOU'LL RECALL KIND OF EARLY ON, UH, YOU KNOW, SOME OF THE CHALLENGES THERE, BUT, UH, THEY'RE WALKING RIGHT NEXT TO US THROUGH THIS PROCESS, HELPING US NAVIGATE IT, COMING UP WITH PROCESSES AND FRANKLY TAKING OWNERSHIP OF SOME OF THE NEW, UH, THE NEW STEPS THAT YOU SEE IN THE, IN THE PAY APPLICATION PROCESS, UH, WORK THAT OR ADDITIONAL WORK FOR THEM REALLY, BUT ALSO, UH, ADDITIONAL WORK FOR THEM MANAGING THE ARCHITECTS AND ENGINEERS ON THE PROJECT.

SO WE'D BEEN VERY PLEASED WITH E-COMM AND, UH, AND THE PARTNERSHIP WORKING TOGETHER WITH THE CITY, UH, OVERALL ON THE PROCESS.

THANK YOU, SIR.

THANKS.

VERY GOOD.

ANY ADDITIONAL QUESTIONS GOT SOMEONE ROBIN? NO, NOT SO MUCH, UH, QUESTION, BUT COUNSEL, ONE OF THE ISSUES THAT WE RAISED IN COMMITTEE WAS JUST TO ENSURE THAT AS WE GO THROUGH THE PROCESS OF ASKING ABOUT AMENDMENTS TO CONTRACTS AND WHATNOT, THAT WE DON'T, WE DON'T DO ANYTHING TO SLOW THE PROGRESS OF OUR BOND PROGRAM.

SO WE DON'T DO ANYTHING THAT WOULD PUT THE BRAKES ON THAT IN ANY WAY OR, OR CAUSE US ANY PROBLEMS WITH THESE CONTRACTS.

WE THINK MOST OF THE CHAIN STAFF BELIEVES THAT MOST OF THE CHANGES ARE FAIRLY REASONABLE.

DOESN'T EXPECT ANY PROBLEMS WITH IT, BUT YEAH, BUT NONETHELESS, YOU KNOW, THE GOAL WAS TO, IS TO KEEP THE BOND PROGRAM KIND OF FULL SPEED AHEAD WHILE PROVIDING FOR AS MUCH, UM, ACCOUNTABILITY AS, AS WE REASONABLY CAN.

THERE YOU GO.

ALL RIGHT.

I HAVE NO ONE ELSE IN THE QUEUE.

YOU HAVE ANY FINAL THOUGHTS? MAY I REALLY WANT TO APPRECIATE JAD AND LEGAL TEAM AND PMO AND EVERYBODY, ESPECIALLY THE CITY MANAGERS UNDER THE LEADERSHIP OF THE CITY MANAGER.

I MEAN, WITHIN THE PAST THREE MONTHS, THEY CAME UP WITH THIS PROCESS AND WE FEEL REALLY GOOD ABOUT IT.

AND WE PROVIDES A REASONABLE ASSURANCE THAT, UH, UH, THAT OUR PAY APPS WILL BE REVIEWED AND, UM, FOR ACCURACY AND APPROPRIATENESS ARE VERY MUCH APPRECIATE THEM FOR PUTTING THIS TOGETHER AND, UH, AND TAKING OUR RECOMMENDATIONS.

THAT'S VERY GOOD.

THANK YOU.

AND THAT

[4b. Parks Operation and Maintenance Standards]

WILL BRING UP OUR NEXT ITEM FOR B PARKS, OPERATION AND MAINTENANCE STANDARDS.

ALL RIGHT.

LEAVING MARIN COUNCIL.

UM, APPRECIATE THE OPPORTUNITY TO DELVE INTO A VERY EXCITING SUBJECT OF PARK OPERATIONS, MANAGEMENT, PHILOSOPHY AND TECHNIQUES.

UM, IT'S SOMETHING WE'VE BEEN WANTING TO LOOK AT, UM, PRESENTING THE COUNCIL TO KIND OF PAINT THE PICTURE OF HOW WE, UM, INTEND TO IMPROVE THE RESOURCES.

WE HAVE MAINTAINED THE ONES THAT WE'RE INVESTING IN RIGHT NOW AND HOW WE ARRIVE AT A BUDGET REQUEST, HOW THOSE ARE MEASURED, HOW THOSE ARE QUANTIFIED, THINGS LIKE THAT.

SO, UM, THIS IS KIND OF AN ACCUMULATION OF MANY, MANY YEARS OF STUDYING AND, AND ACCUMULATING, MAKE SURE THIS IS THE RIGHT TO SIT IN THE RIGHT PAGES.

HOW DO I DO THAT? BUT YOU'RE NOT IN THIS LINE.

WELL, IT WORKED EARLIER.

THERE WE GO.

UM, SO ESSENTIALLY THIS POCKET PARK OPERATIONS MANUAL, UH, KIND OF CONTAINS EVERYTHING FROM BEING ABLE TO SET EXPECTATIONS OR REFLECT, REFLECT EXPECTATIONS OF THE CITIZENS COUNCIL AND OF STAFF.

UM, ALSO PROVIDE KIND OF A TRAINING BASIS FOR THE STAFF TO ALL BE ON THE SAME PAGE FOR WHAT WE'RE WORKING TOWARDS.

AND ESSENTIALLY, AND YOU'VE GOT THIS IN MUCH MORE DETAIL IN YOUR PACKET.

SO I'LL TRY NOT TO GO THROUGH ALL THOSE DETAILS, BUT ESSENTIALLY THIS IS I'M GOING TO PULL TOGETHER WHAT THOSE PARK ASSETS SHOULD LOOK LIKE.

THE APPEARANCE STANDARDS, MAINTENANCE, TASKS, FREQUENCIES, STANDARD, OPERATING PROCEDURES, AND INDUSTRY BEST PRACTICES.

OKAY.

WE'RE WANT TO ROLL.

OKAY.

UM, JUST LIKE COUNCIL HAS FOCUSED AREAS.

UM, WE ALSO FEEL THAT THESE ARE SUBORDINATE TO THOSE COUNCIL FOCUS AREAS TO WHERE, UM, WE KNOW THAT IN THIS ONE TO FIVE-YEAR TIMEFRAME, WE WANT TO FOCUS ON GETTING THINGS BACK ON TRACK.

SO, UM, THOSE FOCUS AREAS ARE THE GATEWAYS ATHLETIC FIELDS CYCLE CONSISTENCY.

THAT'S A REALLY BIG ONE.

UM, SOMETIMES FOLKS, THE CITIZENS UNDERSTAND WHEN YOU CAN'T GET TO SOMETHING, THEY DON'T GENERALLY UNDERSTAND

[00:25:01]

WHY YOU CAN'T GET TO IT ON A REGULAR BASIS, WHETHER IT'S WEEKLY, BIWEEKLY, OR MONTHLY.

I THINK THEY APPRECIATE THE CONSISTENCY.

TURF MANAGEMENT IS A BIG ONE AND THEN, UH, OBVIOUSLY SAFE AND CLEAN, UH, INFRASTRUCTURE.

SO JUST A QUICK OVERVIEW OF WHAT WE HAVE.

MANY OF YOU PROBABLY KNOW THIS, BUT I'LL RECAP IT BRIEFLY 63, TOTAL PARKS, 2,400 ACRES.

AND YOU GO THROUGH HERE AND YOU SEE THE, UH, THE MILEAGE.

I DON'T THINK YOUR SLIDE IS KEEPING UP AGAIN.

I THINK WHEN YOU ARROW FORWARD, IT WAS INTERESTING, MORE COOPERATIVE.

I HAD IT.

IT WAS WORKING FINE UNTIL JUDD GOT UP HERE.

I'M KIDDING.

I'M KIDDING.

I'M KIDDING.

I DIDN'T WANT TO ADVANCE TO THEM.

ALL RIGHT.

LET'S SEE.

I'M GOING TO CLOSE THIS FOR A SECOND.

TRY AGAIN.

WHEN ALL ELSE FAILS, WHICH ONE IS IT? WHAT IS GOING ON? COUNCILOR RIVERA, TECHNICAL ASSISTANCE? WELL, NO, I JUST WANT TO SAY THAT HE HAD THAT SAYS FOCUS AND IT'S NOT IN OUR COMPUTER, IN THE SLIDE DECK THE SLIDE.

OH, OKAY.

BUT WE DIDN'T PROVIDE THE SLIDESHOW.

WHAT WE PROVIDE IS THE ACTUAL MANUAL ITSELF, THE ENTIRE MANUAL.

AND THEN YOU ALSO HAVE THE CALENDARS THAT ARE ASSOCIATED WITH THAT MANUAL.

SO THERE'S ACTUALLY MORE DETAIL IN THERE.

THERE'S GOING TO BE THE, THE VISION, THE MISSION, THE VALUES, ALL OF THOSE KINDS OF THINGS ARE GOING TO REFLECT IN THERE.

THERE WE GO.

LOTS OF EASY READING FOR YOU.

LOOK AT THERE.

ALL RIGHT.

THANK YOU, DAN.

THANKS DAN.

YES, SIR.

RIGHT, RIGHT.

SO THAT WAS WHAT WAS IN THE PACKET I GAVE THE ENTIRE MANUAL, NOT JUST THE SLIDE SHOW ITSELF, BECAUSE THIS IS A SUMMARY OF A LOT OF PAGES.

I'D BE HAPPY TO PROVIDE THIS AFTER THE FACT, IT'S JUST A, IT'S A SHORT VERSION OF, OF KIND OF PROVIDING SOME CONTEXT OF WHAT WE HAD.

SO WE WANTED TO, UM, JUST PROVIDE SOME, WHAT WE THINK ARE THE IMMEDIATE GOALS, UM, IN THE PARK OPERATIONS TO TRY TO GET, UH, OUR STANDARDS WHERE WE THINK PEOPLE EXPECT THEM TO BE.

UM, SO QUICK OVERVIEW.

I WON'T READ THROUGH THEM ALL, BUT YOU SEE HOW MANY MILES OF TRAIL WE HAVE.

UH, THAT'S A MIXTURE OF HARD TRAILS AND SOFT TRAILS.

HOW MANY ATHLETIC COURTS, SPORTS FIELDS, PLAYGROUNDS POOLS, SPLASH, PADS, ALL OF THAT.

UM, AND TH THIS ONE'S KIND OF AN INTERESTING AMOUNT TO LOOK AT.

WE'VE GOT JUST IN OUR LANDSCAPE BEDS ALONE, ABOUT 12 ACRES OF, OF MULCHED LANDSCAPE, WHETHER THEY'RE PERENNIALS, SHRUBS, FLOWERS, UH, 500,000 SQUARE FEET OF MEDIANS AND RIGHT AWAY.

SO WHERE I THINK THE MOST IMPORTANT THING TO, TO TRY TO HAVE A TAKEAWAY FROM, FROM THIS DISCUSSION IS, IS THAT WHERE THIS ALL STEMS FROM IS THOSE MAINTENANCE CLASSIFICATIONS.

SO WE ALL KNOW THAT THERE ARE CERTAIN PARKS THAT ARE GOING TO BE MAINTAINED TO A HIGH STANDARD, AND SOME DEPENDING ON HOW THEY'RE USED, UM, AND MAINTAINED OR CONSTRUCTED WITH WHAT PURPOSE THEY'RE GOING TO BE ALL THE WAY DOWN TO VERY LOW MAINTENANCE.

SO WHAT YOU'LL SEE HERE IS WHAT WE CALL A DOUBLE A'S 54 ACRES.

THOSE ARE GOING TO BE YOUR BALL FIELDS AND DESTINATION.

SO, UH, DOWNTOWN SQUARE PLAZA WILL BE A DOUBLE, A BALL FIELDS, UH, HERITAGE CROSSING, THINGS LIKE THAT, THAT WE KNOW THAT PEOPLE ARE GOING TO VISIT, UH, OR THE HIGH USE DICTATES.

WE WANT THEM TO LOOK TIP TOP A SINGLE A IS KIND OF WHERE YOU'D BE, UH, USED TO SEEING MOST OF OUR DEVELOPED PARKS.

SO THOSE ARE THINGS ARE GOING TO BE IRRIGATED HIGHER LEVEL OF MAINTENANCE.

THEY'RE GOING TO GENERALLY HAVE WEEKLY MAINTENANCE TRIPS FROM THE, FROM THE MOWING CREWS AND THE LANDSCAPE CREWS BE, AS GENERALLY, BI-WEEKLY SEE, IS GENERALLY MONTHLY, QUARTERLY, SO FORTH.

AND SO ON A COUPLE OF UNIQUE ONES IN HERE THAT ARE WORTH MENTIONING ARE, UM, WE HAVE NOT A PARK CATEGORY, UM, WHICH ARE JUST RANDOM PARCELS THAT WE MAINTAIN, BUT DON'T REALLY RECEIVE MUCH ATTENTION, BUT THE ONES THAT ARE IMPORTANT ARE GOING TO BE THE TRAIL.

SO YOU MAY HAVE A NATURAL SPACE THAT HAS A TRAIL IN IT.

SO THE NATURAL SPACE WE ACTUALLY LIKE TO DEFINE, BECAUSE A LOT OF FOLKS WILL CALL

[00:30:01]

AND SAY, HEY, OUT OUT OF MY BACK WINDOW, I REALLY WANT YOU GUYS TO MAINTAIN IT.

WELL, IT'S, IT'S VALUE IS IN ITS HABITAT.

IT'S ECOLOGICAL QUALITY RATHER THAN IT BEING, LOOKING LIKE A GOLF COURSE.

SO WHEN YOU RUN TRAILS THROUGH THOSE NATURAL AREAS, THE TRAIL CORRIDORS MAY RECEIVE WEEKLY OR BI-WEEKLY, BUT THAT DOESN'T MEAN THE REST OF THE PROPERTY DOES.

AND THAT DISTINCTION WILL MAKE A LITTLE SENSE HERE IN A SECOND.

SO MOST PARKS DO NOT HAVE ONE CATEGORY OF, OF, OF AN A, OR A B OR WHATEVER.

SO THIS IS A SNAPSHOT OF CENTRAL PARK THAT HAS, UM, ALL THE PARK CLASSIFICATIONS WITHIN ONE AREA.

SO WHEN WE'RE LOOKING AT A PRESCRIPTION FOR HOW TO MAINTAIN IT, YOU DON'T GEAR UP YOUR RESOURCES TO MAINTAIN THE WHOLE THING ON A WEEKLY BASIS, KNOWING THAT IT DOESN'T NEED IT TO AA AREAS NEEDED WEEKLY, THE AA NEEDS IT, BUT THEN YOU'VE GOT SOME WEEKLY OR, I MEAN, SOME MONTHLY AREAS IN SOME NOTE TOUCH AREAS.

SO WE ACTUALLY IN OUR GIS PROGRAM WILL TAKE THESE AREAS AND PUT, YOU CAN SEE HERE, THE ACREAGE OF EACH OF THOSE CATEGORIES FROM THOSE CATEGORIES, THEN YOU'VE GOT TASKS.

IF YOU CAN THINK OF KIND OF YOUR YARD OR YOUR NEIGHBOR'S YARD, THAT YOU MIGHT BE ENVIOUS OF, IT TAKES ACTUAL HANDS ON THE RESOURCE TO GET IT, TO LOOK A CERTAIN WAY.

YOU GOT TO MOW AT A CERTAIN AMOUNT OF TIMES, YOU'VE GOT TO MOLD A CERTAIN WAY.

YOU GOT TO APPLY CHEMICALS, YOU GET APPLIED WATER, ALL THOSE THINGS TO GET IT TO THE WAY YOU WANT IT TO LOOK.

SO EACH OF THESE CLASSIFICATIONS IN THE MANUAL AA ALL THE WAY THROUGH THE END, WE'LL HAVE THESE TASKS THAT ARE PRESCRIBED AND THEIR FREQUENCY FOR THE YEAR TO GET THEM TO LOOK THAT WAY.

THIS IS KIND OF A TRAINING ELEMENT, BUT WE ACTUALLY BREAK IT DOWN EVEN FURTHER.

AND THIS IS JUST ONE EXAMPLE, BUT EVERYTHING FROM THE TURF TO THE HARD SURFACES, TO THE AMENITIES, THE DRINKING FOUNTAINS, THE BATHROOMS, THE TRASH CANS, ALL HAVE AN APPEARANCE STANDARD, WHICH IS WHAT YOU TRAIN YOUR STAFF TO.

I MAY HAVE A VIEW OF IT.

STAFF MAY HAVE A COMPLETELY DIFFERENT VIEW.

WE'VE GOT TO COME TOGETHER, OR WHEN THEY GO OUT IN THE FIELD, THEY'RE GOING TO DELIVER SOMETHING DIFFERENT THAN THE EXPECTATIONS.

AND THEN FROM THERE WE GO TO ANNUAL WORK PLANS.

THOSE ARE FROM YOUR, YOUR ONGOING MAINTENANCE ITEMS, ALL THE WAY TO SPECIAL PROJECTS.

SO LIKE IN DUCK CREEK, WE MIGHT GO IN AND DO A LITTLE BIT OF DEADFALL REMOVAL, TRASH AND DEBRIS, SOME VOLUNTEER, WORKDAYS, THOSE GO ON THE ANNUAL WORK PLAN AND SUPPLEMENT THINGS THAT GET DONE AT THE RIGHT TIME OF YEAR.

THERE'S THINGS YOU WANT TO DO IN THE SPRING.

THINGS YOU WANT TO DO IN THE SUMMER OF THE FALL, SO FORTH.

AND WE LAY ALL THAT OUT.

NOW, HERE'S WHERE IT GETS.

YES, THERE IS SOME MATH INVOLVED, BUT THERE WILL NOT BE A POP QUIZ.

BUT WHAT THIS DOES IS IT TAKES ALL OF THE THINGS THAT THE MAINTENANCE STANDARDS CALL FOR, THAT WE AGREE UPON OR, OR EXPECT TO MEET OR STRIVE FOR THE NUMBER OF FREQUENCIES FOR THOSE TASKS, THE AMOUNT OF TIME IT TAKES, YOU PUT THAT ALL IN ONE SPREADSHEET AND IT'LL SPIT OUT A NUMBER PER PARK OF THE MAN HOURS THAT IT TAKES TO MAINTAIN THE PARK TO THAT STANDARD.

MULTIPLY THAT TIMES THE 62 PARK SPACES THAT WE HAVE.

IT GIVES YOU A GENERAL FTE FULL-TIME EQUIVALENT, UH, OF THE STAFFING NEEDS THAT WE HAVE.

UM, SO ESSENTIALLY WHAT THAT LOOKS LIKE IS, AND AGAIN, WE'RE STILL KIND OF IN PROGRESS.

SOME OF THESE NUMBERS WILL GET TWEAKED OVER TIME WHEN WE REALIZED THAT THAT NUMBER MIGHT'VE BEEN AMBITIOUS, MIGHT'VE BEEN A LITTLE SHORT, UM, WE'RE LOOKING AT WE'RE CALCULATING OUR CURRENT FTE'S AROUND 57.

UM, OUR GOAL IN THE, IN A KIND OF AN UNDEFINED AMOUNT OF TIME RIGHT NOW IS ABOUT 68, UM, THAT DOES NOT TRANSLATE COMPLETELY TO ALL STAFF REQUESTS, UH, IN THE FUTURE.

WE THINK THAT THERE'S SOME, AN FTE TO BE GAINED JUST WITH, UH, EFFICIENCY AND OPERATIONS, UM, TRAINING, THOSE KINDS OF THINGS, MAKING SURE THAT FOLKS, UM, KIND OF ALWAYS HAD A SAYING THAT WHEN YOU DON'T HAVE ANY OTHER RESOURCES, THE ONE YOU GOT IS MOVE A LITTLE FASTER.

THAT IS ACTUALLY A STRATEGY.

SO TAKE SOME TRAINING AND SOME CULTURE CHANGE TYPICALLY, BUT THAT'S WHAT IT IS.

UM, JUST SO HAPPENS THAT ONE OF MATT'S STRENGTHS IN HIS PAST HAS BEEN VOLUNTEER PROGRAMS. UH, WE DO GET QUITE AMOUNT OF HOURS OUT OF THAT.

IF WE WERE TO REALLY FOCUS SOME EFFORTS ON IT AND REALLY RAMP IT UP, WE THINK THAT WE COULD PROBABLY, UH, SAVE A COUPLE OF FTES THERE, FURTHER BRIDGING THAT GAP, GETTING THIS CLOSER TO THAT 68, UM, SOME DISCUSSION ABOUT POSSIBLY HAVING A, UH, ADDITIONAL CONTRACTING.

THAT'S GENERALLY A DOLLAR WASH, BUT IT MIGHT ALLOW US TO PUT FOUR FTES BACK INTO THE PARK.

WHEREAS THE MAINTENANCE RIGHT AWAY IS A LITTLE SIMPLER TASK.

PUT THE MORE SKILLED FOLKS BACK IN THE PARKS, DOING A LITTLE BIT, UH, HIGHER DETAIL.

UM, AND THEN THAT GETS US DOWN TO ACTUAL NEW REQUESTS MIGHT OVERTIME ONLY BE FOUR FTES CONTRACT MANAGER, VOLUNTEER COORDINATOR, AND THE TWO THAT ARE ON THE HORIZON OR DEALING WITH THE SQUARE, ONCE IT'S BACK IN SHAPE, WE FEEL THAT THAT REALLY NEEDS, UM, SOME HANDS ON THAT RESOURCE.

SO ESSENTIALLY THAT IS, THAT IS THE PROGRAM IN A NUTSHELL, I KNOW THAT'S A LOT TO COVER.

UM, AND THEN ONE OTHER SMALL GRAPHIC, IF I CAN PULL IT OFF IS

[00:35:03]

KIND OF AN ILLUSTRATION.

I FOUND THIS, THAT FROM A, WE'RE NOT SEEING IT.

OH, GOODNESS.

DON'T MAKE ME HAVE TO CALL DAN BACK IN HERE.

I DON'T WANT TO, I DON'T WANT TO DO THAT.

I'M GOING TO CLOSE THIS ONE OUT.

YEAH.

OH YEAH.

AND I GOT HERE AN HOUR EARLY TO CHECK ALL THIS OUT.

YEAH.

IT'S NOT THE POWERPOINT PROGRAM.

IT'S A, IT'S PART OF THE SYSTEMS THAT ARE ON THERE.

SO IT'S KICKING OVER AGAIN.

DANCE IS CLOSING OUT THE ONE PROGRAM AND TRY TO GET INTO ANOTHER, BUT BE PREPARED.

OKAY.

WITH THIS ONE.

NOPE.

SORRY, NOT THAT ONE.

HANG ON.

HANG ON THAT ONE.

LET'S SEE IF THIS, WELL, IT'S NOT A POWERPOINT.

IT'S A PDF.

OH, THAT IS WEIRD.

SO, OKAY.

WOW.

BUT THEN YOU DON'T HAVE IT THERE THOUGH.

THAT'S UH, SO ANYWAY, IT'S OKAY.

IF YOU GO BACK OVER HERE, LET ME, EVERYBODY'S JUST WATCHING ME DO THIS TO MONITOR AND WE WANT TO KEEP THIS, KEEP THESE CHANGES WAS PDF AND THAT WE'RE TRYING TO CONTROL.

OH, NOPE.

THAT'S ALL RIGHT.

OKAY.

ALL RIGHT.

THANK YOU DAN.

FOR SOME REASON, I THOUGHT WE WERE RUNNING TWO SCREENS.

YEAH.

UM, ANYWAY, THIS IS JUST A REAL QUICK ILLUSTRATION THAT YOU CAN KIND OF SEE WHEN YOU'VE GOT AN ASSET AND THIS IS OBVIOUSLY NEW AND THEN OVER TIME AT AGES, UM, AND THIS IS TIME GOING ON.

THIS AXIS IT'S CONDITION WILL DECLINE.

YOU APPLY MAINTENANCE.

IT GOES UP CONDITION, DECLINES MAINTENANCE GOES UP, CONTINUES TO DECLINE OVER TIME, MAJOR REHAB RENOVATION WHATEVER'S PRESCRIBED.

AND EVENTUALLY YOU GET TO THAT END OF THAT LIFE CYCLE.

SO IT'S KIND OF A GRAPHIC THAT HELPS ILLUSTRATE WHAT THAT ASSET LOOKS LIKE.

IF YOU DON'T APPLY PROPER MAINTENANCE THROUGH THERE, THEN OBVIOUSLY IT GETS TO THE END OF ITS LIFE CYCLE BEFORE IT'S SUPPOSED TO.

SO NOT ROCKET SCIENCE, BUT IT DOES INVOLVE SOME MATH, ANY QUESTIONS.

ALL RIGHT.

SORRY.

I KNOW THAT WAS A LITTLE QUICK, BUT, UH, COUNCILOR SMITH, UH, YEAH, YOU MENTIONED IN YOUR PLAN, UH, IRRIGATION LEVELS.

AND I WAS CURIOUS IF YOU'RE, IF DOES THE POLICY THAT YOU'RE PRESENTING AND I HAVE NOT READ THROUGH THE ENTIRE THING YET.

IT DID NOT HAVE ENOUGH COFFEE TO GET THROUGH, BUT, UH, DO YOU GUYS ACCOUNT FOR AN ANTICIPATE DROUGHT YEARS IN WATER CONSERVATION STEPS AS PART OF YOUR POLICY? UH, GOOD QUESTION.

IT'S SOMETHING WE TALK ABOUT A LOT.

THERE ARE STRATEGIES THAT WHEN WE KNOW SOMETHING LIKE THAT IS COMING, YOU ABSOLUTELY HAVE TO MAKE SOME ADJUSTMENTS.

AND IF WE HAVE ADVANCED NOTICE, THEN THERE'S SOME DECISIONS THAT START, OKAY, DO WE NOT DO A SPRING SUMMER PLANT? OR DO WE NOT DO WINTER ANNUALS? YOU KNOW, THOSE KINDS OF THINGS THAT IF WE ARE IN A SITUATION WHERE WE HAVE TO CUT BACK ON THE WATERING, THAT ABSOLUTELY CHANGES YOUR MOWING CYCLES AND ALL THE OTHER TASKS YOU MIGHT NOT.

UM, UNLESS YOU CAN TIME IT WITH RAIN, YOU KNOW, YOU MIGHT NOT WANNA APPLY CHEMICALS OR FERTILIZER.

SO THOSE ARE ALL ADJUSTMENTS THAT WE MAKE.

I THINK THE BEST WAY TO DESCRIBE THE MAINTENANCE OPERATIONS PLAN IS IT'S A GOAL.

IT'S WHAT WE WORK TOWARDS AND IT'S A RATIONALE OF HOW WE GET THE ASSETS TO THERE.

UM, AND IT WILL FLUX AND CHANGE OVER YEARS.

IT IT'LL HAVE TO FLUX AND CHANGE WHEN THERE'S, YOU KNOW, DOWN YEARS IN THE ECONOMY TO, OKAY.

IS THERE ANYTHING IN THE POLICY THAT, UH, STRESSES OR PROMOTES USE OF OUR OWN, UH, RECYCLED MATERIAL WITHIN THE PARK SYSTEM? UH, I KNOW WE USE OUR CITY MULCH, UM, BUT FOR, UH, WE'RE SEEING A LOT OF RECYCLED MATERIALS END UP IN, IN PAVING AND IN PATHWAYS AND IN FIXTURES.

UH, DO WE HAVE ANYTHING THAT, THAT PROMOTES THAT OR IS THAT JUST SOMETHING WE DO ON A PROJECT BY PROJECT BASIS, BUT WE KIND OF DO THAT, BUT IT'S NOT A BAD THING TO KIND OF PUT THAT IN THERE SO THAT IT IS THERE FOR REFERENCE IF WHEN THE MULCH PILE IS AVAILABLE, WHICH IS, IT HAS BEEN HERE LATELY.

IT'S PRETTY GOOD STUFF WE DO.

CAUSE IT MAKES A BIG DIFFERENCE WHEN YOU'VE GOT THAT 12 ACRES OF LANDSCAPE AREA THERE'S BEEN YEARS, WE DIDN'T HAVE, UH, MOST TO PUT IN IT AND NEITHER WAS THE MOST PILOT IN OPERATION.

SO THAT'S A COST WE DON'T HAVE TO BEAR.

WE JUST HAVE TO HAVE A CONTRACTOR STAFF PUT IT OUT, WHICH IS SIGNIFICANT, BUT IT'S NOT THE SAME AS HAVING TO PAY FOR THAT MULCH.

SO WE'RE LUCKY WHEN WE DO HAVE IT.

ALL RIGHT.

THANK YOU, SIR.

THANK YOU.

MA'AM UH, DEPUTY MAYOR PRO TIM WILLIAMS. THANK YOU, MARY.

THANK YOU, ANDY AND MATT.

UM, JUST A COUPLE OF QUESTIONS.

UH, ONE OF MY FAVORITE TOPICS, UM, I, ANDY, YOU NOTICE SIGNAGE, UM,

[00:40:01]

LOOKING AT, CAUSE WE'VE GOT SOME SIGNS IN THE PARKS THAT THEY'RE READY FOR THE SIGNAGE HALL OF FAME.

UM, AND THERE'S SOME GENERAL LANGUAGE IN HERE ABOUT SIGNS.

AND I KNOW YOU WORKING ON SOME SPECIFIC CRITERIA IS IN UNIFORM CONSIST FOR CONSISTENCY, UH, THROUGHOUT OUR CITY FOR SIGNAGE.

IS THAT GOING TO BE WORKED INTO THIS POLICY OR IS THAT SOMETHING TOTALLY SEPARATE ANDY'S SINCE THE SIGNAGE IS CONSIDERED AN ASSET? IT IS THAT SOMETHING THAT SHOWS UP ON OUR INSPECTIONS? IT'S SOMETHING THAT, UM, WHEN IT'S OLD, LIKE SOME THAT WE HAVE NOW, WE KNOW THAT, THAT WE HAVE ASSIGNED PLAN THAT THAT TELLS US WHAT TYPE THAT WE'D LIKE TO REPLACE IT WITH, BUT IT'S A BUDGET FUNCTION.

SO WHEN IT'S AVAILABLE, WE CAN REPLACE THEM.

IT'S NICE TO REPLACE THEM EITHER BY PARK OR BY TYPE, AND THEN KIND OF WORK OUR WAY AROUND.

CAUSE IT IS PRETTY SIGNIFICANT ONCE NEW SIGNAGE IS PUT IN, THEN IT'S SOMETHING YOU INSPECT.

AND WE LOOK AT, SO IF IT'S A REAL SIMPLE REGULATORY SIGN, WE DON'T WANT IT TO GET WHERE IT'S UNREADABLE OR HAS DAMAGE TO IT OR THINGS LIKE THAT.

SO IT IS PART OF THE ASSET MANAGEMENT ALL THE WAY DOWN TO THAT LEVEL OF DETAIL FROM THE BIG STUFF, ALL THE WAY TO THE SMALL STUFF.

OKAY.

OKAY.

AND, UM, MY SECOND QUESTION IS, UM, YOU KNOW, WE'VE HAD SOME CASES, THE AREAS THAT ARE IN OUR NEW YORK CREEK BEDS THAT ARE NEAR OR VERY NEAR RESIDENTIAL RESIDENTIAL, AND WE'VE HAD SOME ISSUES, CONCERN IS HOMEOWNERS ARE FOUND TO BE ABLE TO KEEP DEMO THAT, OR IS IT HOURS, YOU KNOW, IS THAT, IS THERE? I DIDN'T, I DIDN'T SEE IT.

I'M LIKE CONSTANT SMITH.

I HADN'T GONE THROUGH THE WHOLE THING IN DEPTH, BUT IS THAT GOING TO BE ADDRESSED IN HERE AS FAR AS CLARITY TO WHO, YOU KNOW, PARTICULARLY THOSE AREAS THAT ARE ADJACENT TO TRAILS, BUT THEY'RE ALSO ADJACENT TO, UH, PRIVATE PROPERTIES.

IS THERE GOING TO BE ANYTHING HERE AT THAT FOR THE CLARIFIES WHOSE RESPONSIBILITY TO THAT IS? YEAH, ABSOLUTELY.

THAT'S ONE OF THE FUNCTIONS OF TRYING TO THE VERY FIRST STEP THAT WE GO THROUGH IS INVENTORY AND GATHER UP ALL OF THE CITY PARK PARCELS.

AND THERE'S ALWAYS AN EXERCISE THAT'S THROUGH HISTORICAL MEMORY.

SOMETIMES YOU HAVE TO GO BACK AND ASK, A LOT OF PEOPLE DOES THIS OURS, NOT OURS.

YOU CAN LOOK AT D CAD AND YOU CAN DO SOME HOMEWORK, SO THAT'S STEP ONE.

AND THEN IT FALLS INTO THOSE MAINTENANCE CATEGORIES.

AND SO IF THAT'S THE FEEDBACK OVER TIME, WHEN YOU READ THROUGH IT, YOU KNOW, WE'D LIKE TO MAKE SURE THAT THOSE MAINTENANCE CATEGORIES ARE APPROPRIATE.

SO THERE IS A MAINTENANCE CATEGORY FOR THOSE GREEN BELTS THAT CONTAINS GENERALLY THOSE CREEK BEDS THAT TEND TO GET, YOU KNOW, TRASH AFTER RAIN AND THAT KIND OF THING.

AND THEN, SO IT'S ADJACENCY, AS WE KNOW THAT THIS IS OUR PARCEL, WE KNOW THAT THIS PARCEL NEXT TO IT IS NOT OURS SO THAT IT COULD BE THE RESPONSIBILITY OF WHOEVER, WHETHER IT BE HOA, PRIVATE, A CODE ENFORCEMENT ISSUE, THOSE KINDS OF THINGS.

SO IT IT'S A FUNDAMENTAL PART OF IT.

THAT'S KIND OF SPREAD OUT IN A LOT OF DIFFERENT WAYS.

OH, OKAY.

AND, UH, ALSO I NOTICED IN HERE AND ONE OF THE PAGES THAT TALKED ABOUT YOUR, UM, REVIEW OF THIS PLAN AND I F AND I THOUGHT I SAW WHERE IT SAID ANNUALLY.

AND I'M JUST WONDERING ABOUT JUST FROM WHAT I'VE READ ON THIS.

I MEAN, YOU GOT EVERYTHING IN HERE EXCEPT THE CAULIFLOWER SHOULD, YOU KNOW, YOU GOT EVERYTHING IN HERE AND I COMMEND YOU FOR THAT IS, IS THAT, CAN YOU TALK ABOUT THAT ANNUAL REVIEW OF THIS PLAN? AND IS THAT, UH, HOW DID, IS, IS THAT IN ORDER TO, TO ASSESS, MAKE THE ASSESSMENT IS ANNUALLY FREQUENTLY ENOUGH? OR CAN YOU TALK A LITTLE BIT ABOUT THAT? IT JUST JUMPED OUT AT ME THAT YOU SAID ANNUALLY, WHAT IS, THAT'S A LOT, THIS IS A LOT TO REVIEW ANNUALLY.

SO CAN YOU COME IN ON THAT? YEAH, YOU BET.

AND I THINK THAT THE KEY THERE IS THAT IT LIKE A LOT OF THINGS THAT IF YOU DON'T PUT SOME KIND OF FREQUENCY TO A POLICY REVIEW OR SOMETHING THAT'S IN PLACE, WHETHER IT'S DEPARTMENTAL CITYWIDE, SOMETIMES ANNUALLY IS APPROPRIATE SOMETIMES EVERY TWO YEARS, EVERY FIVE YEARS.

SO YOU DON'T FORGET ABOUT IT.

SO IT REALLY DOESN'T PRESCRIBE HOW MUCH REVIEW.

IT JUST MEANS THAT TAKE A MINUTE, MAYBE IN THE OFF SEASON TO MAKE SURE THAT NOTHING HAS CHANGED, THAT NEEDS TO BE UPDATED IN THE PLAN BECAUSE THINGS WILL UPDATE THEMSELVES.

WHETHER IT BE BY POLICY, BY BUDGET, BY COUNCIL DIRECTION, YOU WANT TO MAKE SURE THE PLAN CARRIES THAT FORWARD BECAUSE IT'S ALSO THE INSTITUTIONAL MEMORY THAT IF WE'RE NOT HERE, SOMEBODY GOT THAT MOST RECENT.

SO IT ALLOWS US TO ADJUST IT EVERY YEAR.

IF WE DON'T SET IT ASIDE AND SET A TIME, THEN TIME PASSES AND YOU MISS A LOT OF OPPORTUNITY TO UPDATE IT.

SO IT'S REALLY MORE OF A WHAT'S APPROPRIATE SIZE REVIEW, NOT ALIGNED BY LINE REVAMPED EACH YEAR.

YOU MATTER OF FACT, YOU BET.

ABSOLUTELY.

THIS IS ALSO MEANT TO BE A LIVING WORKING DOCUMENT BECAUSE IT IS OUR OPERATIONS MANUAL.

AND SO WE WILL MONITOR THAT

[00:45:01]

THROUGHOUT THE YEAR.

SO FOR INSTANCE, IF YOU REALLY WANT TO TAKE THE TIME AND DIVE INTO WHAT THOSE MONTHLY CALENDAR WORK SCHEDULES ARE, FOR INSTANCE, YOU KNOW, WHAT MIGHT HAVE BEEN A GOOD TIME TO PUT OUT FERTILIZER PRE-MERGER, UH, THIS YEAR, IT MIGHT NOT BE THE SAME AS NEXT YEAR AS OUR CLIMATE CHANGES AND THINGS LIKE THAT.

NEW SCIENCE COMES ALONG.

SO AS THOSE DIFFERENT THINGS HAPPEN AND WE CHANGE THOSE, THEN WE KIND OF FINE TUNE THAT OPERATION MANUAL.

THIS WILL BE SOMETHING THAT WE'RE CONSTANTLY LOOKING AT AND CONSTANTLY IMPROVING UPON, BUT TO DANNY'S POINTED, YOU WANT TO TAKE THAT STEP BACK, UH, AT LEAST ONCE A YEAR AND LOOK AT THE WHOLE PICTURE AND SAY, OKAY, WELL, YOU KNOW, WHERE DO WE NEED TO IMPROVE ON WHAT'S WORKING? WHAT'S NOT WORKING SO THAT WE CAN CONTINUE TO MAKE IT A, A GOOD MANUAL FOR OUR GUYS TO BE ABLE TO REFER BACK TO AND HOW WE'RE, WE'RE MANAGING OUR PARKS AND OUR ASSETS.

ALL RIGHT.

THANK YOU, MATT.

THANK YOU, MS. SMITH, VERY GOOD.

UH, ANY ADDITIONAL QUESTIONS AND ALSO, YOU KNOW, A LOT OF, A LOT OF WHAT YOU DO, YOU KNOW, WHAT YOU DO IN JANUARY VERSUS WHAT YOU DO IN JUNE WHEN YOU'RE LOOKING AT YOUR FULL TIME, ALEC, I MEAN, THERE'S A VERY DRAMATIC SWING.

EXCUSE ME.

THAT'S WHY WE LIKE TO LOOK AT THE WINTERTIME IS YOUR ONE-TIME PROJECTS OR YOUR MAJOR, YOU KNOW, WORKING GREEN BELTS, WORKING IN DIFFICULT AREAS IS WHAT YOU WANT TO DO IN THE WINTER TIME, KNOWING THAT WHEN MARCH HITS YOU'RE IN MOWEN SEASON AND OTHER PROJECTS HAVE TO REALLY BE DONE BY THEN.

VERY GOOD.

EXCUSE ME.

HOPEFULLY I THINK WE'RE GOOD.

OKAY.

GOOD STICKER.

YOU GET NO, NO, YOU DON'T HAVE TO DUMP THEM OUT OF THAT CHAIR.

YES.

SO LET'S MOVE ON TO ITEM FORESEE

[4c. World War II Exhibit - Manufacturing Victory]

A WORLD WAR II, EXHIBIT MANUFACTURING VICTORY.

ALL RIGHT.

LET'S SEE IF WE CAN DO THIS ONE A LITTLE BETTER.

I WILL DO MY BEST TO REPRESENT THIS ADEQUATELY.

KIM NURMI FROM THE, FROM THE MUSEUM COULD NOT BE HERE TONIGHT, SO I WILL DO MY BEST.

UM, SO ESSENTIALLY A QUICK UPDATE ON WHAT OUR PLANS ARE FOR, UM, UH, THE TRAVELING EXHIBIT.

THAT'LL BE OUT HERE IN THE VERY FRONT OF CITY HALL, KIND OF IN THIS CARPET AREA ABOUT A THOUSAND SQUARE FEET FOR TRAVELING EXHIBIT.

UM, STARTING IN JUNE, GOES THROUGH JULY AND AUGUST.

UM, ESSENTIALLY, UH, WHAT YOU SEE HERE IS IT'S, IT'S A, IT'S A REALLY NEAT TRAVELING EXHIBIT.

UM, THAT IS PART OF A LARGER NATIONAL EXHIBIT THAT WE, UH, LOOKED AT A COUPLE OF YEARS AGO, UM, WAS NOT AVAILABLE IN 2021, BUT WAS AVAILABLE IN 2022.

SO WE RECENTLY KIND OF BUTTONED UP A CONTRACT WITH THEM TO GET THIS HERE.

AND SO ONCE IT'S DELIVERED, WE'VE GOT SOME PLANS ON, UM, GETTING IT, SET UP, GETTING IT MARKETED AND GETTING FOLKS TO COME AND CHECK OUT.

WHAT'S REALLY, REALLY EXCITING, UH, IN AND OF ITSELF.

BUT THERE'S ALSO SOME, SOME LOCAL GARLAND HISTORY THAT GETS PLUGGED INTO THAT EXHIBIT AS WELL.

UM, SO ESSENTIALLY YOU SEE KIND OF A SNAPSHOT HERE OF, OF HOW SOME OF THE LOCAL MANUFACTURING, UM, DOVETAILS INTO THIS EXHIBIT.

SO YOU SEE SEVERAL HERE IN THE TIMELINE SOMEWHERE DURING THE WAR, SOMEWHERE AFTER THE WAR, SOME WERE ONGOING.

UM, BUT WHAT WAS KIND OF NEAT IS WE COULD TAKE OUR COLLATERAL, OUR HISTORY, SEND IT TO THIS GROUP, AND THEN THEY ARE GOING TO TURN AROUND AND CREATE THIS CONTENT IN EXACTLY THE SAME EXHIBIT, UM, THAT THEY HAVE, UH, FOR THEIR VERY HIGH QUALITY, UH, DISPLAY.

SO KIND OF EXCITED ABOUT THAT, JUST A QUICK RUNDOWN OF THE BUDGET.

WE'VE, WE'VE BEEN ABLE TO UTILIZE SOME, UH, A VARIETY OF RESOURCES TO PULL THIS TOGETHER, UM, BETWEEN THE PROGRAM AND THE RENTAL FEE AND THE SHIPPING AND ALL THAT ITSELF, UM, MARKETING MATERIALS.

AND THEN, UH, THEN THE PROMOTIONAL MATERIALS, YOU CAN SEE THERE.

SO SOME OF THE PARTNERS THAT WE'RE USING TO HELP PROMOTE THIS, UH, AND PARTICIPATE, VISIT GARLAND, MAKE YOUR MARK PUBLIC MEDIA RELATIONS, UH, FACILITIES, ECONOMIC DEVELOPMENT, UH, THE LIBRARY GDPA OF COURSE, PARKS AND REC.

AND THEN, UH, THE MARSHALL'S OFFICE WAS GRACIOUS ENOUGH TO HELP WITH THE SECURITY CAUSE THIS, OBVIOUSLY ISN'T A DISPLAY WE WANT AVAILABLE ONLY FROM EIGHT TO FIVE, IT'S GOING TO BE AVAILABLE AFTER FIVE, UH, CERTAIN DAYS AND ON WEEKENDS.

AND HERE'S A, UH, SUMMARY OF, OF THE MARKETING EFFORTS THAT WE'VE HAD.

AND WE'VE TRIED TO PICK SOME THAT WERE APPROPRIATE FOR THIS TYPE OF TRAVELING EXHIBIT, UM, A LOT OF DFW, UH, TRAFFIC, BUT ALSO WE'VE FOUND SOME SUCCESS IN PROMOTING OUT TO, OUT TO TYLER, UH, A LOT OF DAY TRIPPERS.

THIS IS A VERY APPROPRIATE DAY TRIP WITHIN REASON.

SO, UH, WE'VE GOT SOME OPPORTUNITIES IN TEXAS HIGHWAY MAGAZINE.

WE'VE GOT CITY PRESS, OF COURSE, IN OUR PLAY GUIDE, UH, ON TRACK SILVER SCOOP, GOING TO DO A UTILITY BILL, INSERT A CUSTOM LIGHT POLE BANNERS ON THE SAME POLES AROUND THE SQUARE THAT

[00:50:01]

YOU'RE USED TO SEEING PROMOTIONAL MATERIAL, UH, THAT'LL GO UP, UH, PRIOR, UH, SEEMING I BELIEVE, UH, ALL OF OUR SOCIAL MEDIA ATTENTION THERE THAT WE'LL GET, AND THEN SOME ADDITIONAL PAID DIGITAL COLLATERAL.

ONE OF THE BIGGEST ONES WE'VE WE THINK REALLY PAYS DIVIDENDS.

AND A LOT OF OUR MARKETING EFFORTS IS DALLAS SITES.

ONE-ON-ONE, UM, THAT'S A REALLY COOL GROUP OF INFLUENCERS THAT REALLY, UM, UH, FOR A GREAT VALUE CAN REALLY HELP GET THE WORD OUT IN THE DFW AREA FOR FAMILIES THAT ARE LOOKING FOR SOMETHING TO DO, UH, SOME ADDITIONAL MARKETING WITH RACK CARD LOCATION.

SO WE'VE GOT PRINTED MATERIAL CAUSE NOT EVERYBODY CONSUMES IT IN A DIGITAL WORLD.

SO WE RECOGNIZE THAT.

SO WE'VE TRIED TO ADDRESS THE, UH, THE PAPER ADVERTISING AS WELL.

WE'LL KICK IT OFF WITH A VIP OPENING, UH, RECEPTION THE FRIDAY BEFORE.

UM, AND SO WE'RE WORKING ON THIS INVITATION LIFT.

WE WANT TO LIST, WE WANT TO MAKE SURE THAT OBVIOUSLY THEIR STATE LOCAL AND FEDERAL ELECTED OFFICIALS ARE AVAILABLE ARE INVITED IF THEY'RE AVAILABLE, IT WOULD BE GREAT IF THEY'D COME.

UM, AND THEN WE'RE IN THE PROCESS NOW OF KIND OF WORKING ON A TENTATIVE PROGRAM AND WE'LL GET WITH, UH, WITH THE MAYOR AND EVERYONE ELSE TO START AS WE FLESH OUT THIS PROGRAM.

SO REALLY EXCITED ABOUT IT.

IT'S KIND OF A UNIQUE THING.

WE'RE HOPING THAT, UM, THIS IS ONE OF MANY TRAVELING EXHIBITS, BOTH FOR HISTORY, AS WELL AS ART.

IT'S A GREAT WAY TO ACCENTUATE THINGS DOWNTOWN OR IN OTHER DISTRICTS, WHEREVER THESE THINGS FIT, THEY MIGHT FIT PERFECTLY IN REC CENTERS OR LIBRARIES OR, OR OTHER PUBLIC BUILDINGS THAT, UM, ARE GREAT LOCAL DRAW, ANY QUESTIONS? OKAY.

CUSTOMER ROBYN.

THANK YOU.

THANK YOU, MAYOR, MAYOR.

UM, AND THANK YOU, ANDY AND STAFF FOR THE WORK YOU'VE DONE TO BRING, UM, TO BRING THIS EXHIBIT TO GARLAND.

I THINK IT'S GOING TO BE, I THINK IT'S AN IMPORTANT PART OF OUR HISTORY THAT WE DON'T TALK ABOUT VERY MUCH.

UM, AND I'M PARTICULARLY PLEASED TO SEE THE WORK THAT, UM, THAT KIM HAS DONE TO, TO PULL THESE ADDITIONAL PANELS TOGETHER THAT I THINK ARE GOING TO BE A REAL ASSET TO THE CITY AND TO THE EXHIBIT.

UM, ONE OF THE QUESTIONS THAT I HAD WAS WHAT ARE OUR OPTIONS FOR, UM, YOU KNOW, A LOT OF THE, UH, THE PROMOTIONAL PIECE HAS STUFF THAT'S KIND OF OUTSIDE OF DFW, AND THIS IS SOMETHING THAT I, I WANT TO MAKE SURE THAT WE PROMOTE AND, AND BRING PEOPLE INTO GARLAND.

I KNOW WE HAD SOME OTHER IDEAS FOR ACTIVATIONS AND OTHER STUFF.

UM, AND SO I'D LIKE TO HEAR A LITTLE BIT ABOUT THOSE AND KIND OF WHAT THAT COST WOULD BE, PARTICULARLY ALSO AT A TIME COUNCIL.

I LOOK AT THIS AS AN ECONOMIC DEVELOPMENT OPPORTUNITY AT A TIME WHEN, UM, WHEN OUR WE'VE TALKED A LOT OR WE'VE HEARD A LOT ABOUT THE NEEDS OF OUR DOWNTOWN BUSINESSES AND WHATNOT.

THIS IS AN OPPORTUNITY FOR US TO DRIVE SOME REAL TRAFFIC INTO DOWNTOWN.

UM, KIND OF AN ANTICIPATION OF THAT QUESTION.

UH, WE, WE TOOK SOME IDEAS, UH, BOTH FROM, FROM OUR STAFF, AS WELL AS FROM ECONOMIC DEVELOPMENT, JUST THROWING SOME IDEAS TOGETHER ON POSSIBILITIES.

THESE ARE THINGS THAT ARE CURRENTLY OUTSIDE OF MY AUTHORIZED BUDGET, BUT, UM, SOME OF THESE ARE SOME PRETTY, SOME PRETTY BIG ITEMS. UM, BUT THERE MIGHT BE SOME IN HERE THAT, UM, MIGHT BE APPROPRIATE.

SO YOU SEE A LOT OF THINGS WHERE, UH, A LOT OF BLOGGERS, SOCIAL INFLUENCERS, SOCIAL MEDIA PLATFORMS ARE COST-EFFECTIVE, THEY REALLY HELP GET, UM, GET THINGS OUT THERE.

WHAT YOU'RE LOOKING AT ON SOME OF THESE, LIKE FOR EXAMPLE, THIS NATIONAL HOTDOG DAY NATIONAL BOMB POP DAY, THAT'S NOT $4,000 WORTH OF HOT DOGS.

THAT'S A, THAT'S AN INFLUENCER THAT IS A PAID INFLUENCER TO HELP PUT ON AN EVENT AND ATTRACT PEOPLE.

UM, AND THEY HAVE A PRESENCE, A PHYSICAL PRESENCE PLUS AN ONGOING ONLINE PRESENCE.

SO THAT'S WHAT THOSE LOOK LIKE.

UH, GOOD MORNING, TEXAS AT WFAA THAT'S THOSE ARE USUALLY PAID, PAID TIME SLOTS.

UM, I DON'T KNOW THE EFFICACY OF THOSE EFFORTS.

I'VE BEEN INVOLVED IN ONE IN THE PAST, BUT I DON'T KNOW WHAT THE END RESULTS WERE IN TERMS OF, UH, MARKET PENETRATION, ROSIE, THE RIVETER, UH, CONTESTS AGAIN, ANOTHER ONE THAT WOULD BE KIND OF COOL, BUT THAT'S, UH, AN EXTERNAL SOCIAL MEDIA INFLUENCER, UH, DRIVEN THING DOESN'T MEAN WE COULDN'T DO SOMETHING SIMILAR ON A MORE BASIC LEVEL THAT STAFF COULD PULL OFF WITH A MUCH SMALLER BUDGET, JUST BECAUSE IT'S A COOL INSTAGRAM THING.

IF PEOPLE WOULD ADDRESS UP AND OBVIOUSLY KNOW THE ROLE OF ROSIE, THE RIVETER OF THE FOLKS THAT WERE AT HOME, PARTICIPATING IN THE WAR, JUST NOT OVERSEAS.

UM, AND THEN OTHER THINGS, DALLAS MORNING NEWS, FRIDAY GUIDE FOUR OF THOSE, UM, PSA'S ON WFA.

SO SOME OF THOSE START BECOMING A LITTLE MORE SIGNIFICANT AND COSTS.

SO, YOU KNOW, MAYBE THE, MAYBE SOME SCALE IS MORE APPROPRIATE THAN WHAT WE'RE DOING AT THE MOMENT, BUT THESE ARE JUST SOME OPTIONS THAT WERE DISCUSSED.

UH, IS THAT SOMETHING WHERE WE COULD ALSO, FOR EXAMPLE, ON THE, UM, THE GOOD MORNING TEXAS, CAN WE ALSO START WRAPPING IN SOME OF THE OTHER STUFF THAT WE'RE DOING IN GOD? I MEAN, YEAH, LAST

[00:55:01]

TIME YOU WERE HERE, WE KIND OF WENT OVER THIS KIND OF VERY LARGE MENU OF THINGS WE'RE GOING TO BE DOING IN THE CITY MUSICALLY.

AND OTHERWISE, COULD WE WRAP ALL THAT IN CORRECT.

ONCE WE GET KIND OF TOWARDS THE SUMMER, WE'LL HAVE SOUNDS OF SUMMER CONCERTS, WE'LL HAVE THE MUSIC WE'RE TALKING ABOUT ON THE SQUARE PLUS THINGS LIKE THIS.

SO IT COULD POSSIBLY BE BUNDLED AND MARKETED A LITTLE BIT DIFFERENTLY OTHER THAN JUST THE ONE, ONE EVENT, WHICH I THINK WOULD BE VERY APPROPRIATE.

CAUSE IT'S A, IT'S AN EXPENSIVE AD BY THAT.

WE'D WANT TO MAKE SURE WE GOT AS MUCH MILEAGE OUT OF AS POSSIBLE.

AND THEN IT WOULD ALSO DOING THESE, I GUESS THEY'RE KIND OF CONTEST OR EVENT ACTIVATIONS.

UM, THOSE WOULD BE SPREAD OUT OVER BASICALLY OVER A QUARTER TO A COUPLE OF MONTHS.

CORRECT.

SO THAT WAY IT'S GOT A SUSTAINED SOCIAL MEDIA PRESENCE RATHER THAN JUST A ONE AND DONE, IT'S GOING TO HAVE THIS KIND OF REGULAR ENGAGEMENT THAT BUILDS CAUSE IT TAKES TIME FOR THINGS TO BUILD AND GET ACROSS PEOPLE'S SCREENS.

RIGHT.

SO, SO WHEN THEN BE, UH, THE ACTUAL OPENING DAY IS D-DAY CORRECT.

SO WE COULD DO SOMETHING THERE BASICALLY, AND THEN, BUT SPREAD IT OUT.

WE DO HAVE, I MEAN, IT'S GREAT THAT WE HAVE, AND I WANT TO PARTICULARLY SAY I'M VERY PLEASED THAT WE HAVE THE EXHIBIT OPENING ON D-DAY AND IT'S GOING TO BE HERE FOR, UM, FLAG DAY AND, AND FOR 4TH OF JULY AND THE NATIONAL BOMB POP DAY.

SO, UM OH, GOOD THING.

SO I THINK SPREADING OUT THE ACTIVATIONS WOULD BE GOOD.

I DON'T KNOW WHAT Y'ALL THINK ON COUNCIL AND I DON'T KNOW WHERE WE ARE.

I MEAN, IN THE GRAND SCHEME OF THINGS, UM, THESE ARE NOT HUGE AMOUNTS OF MONEY.

UM, BUT I DON'T KNOW, YOU KNOW, WHERE WE ARE, YOU KNOW, WHERE WE ARE WITH RESPECT TO SHAKING THE COUCH CUSHIONS, BUT, UM, I'D, I'D BE SUPPORTIVE OF DOING SOMETHING IS WHEN YOU SAY OPTION TWO, IS THAT ALSO INCLUSIVE OF OPTION THREE? I CAN'T, I GUESS, I GUESS IT HAS TO BE, YES, IT IS.

OKAY.

I WAS JUST READING IT.

SO I I'D BE SUPPORTIVE OF, OF DOING SOMETHING ALONG THE LINES OF OPTION TWO THAT, YOU KNOW, JUST TO IMPROVE OUR, OUR, OUR MARKETING OR BRANDING ALL THIS STUFF AND GET US OUT THERE, KIND OF THE THINGS THAT WE'VE KIND OF BEEN PUSHING TO DO AND KIND OF REALLY HELP US WITH THE SUMMER, HELP US WITH GETTING PEOPLE, TO SEE US AS A DESTINATION AS A, AS A SUMMER DESTINATION, AS A, YOU KNOW, I KNOW AS A DAD OF FOUR GIRLS IN SCHOOL, AGED KIDS, ALWAYS IN THE SUMMERS, LOOKING FOR PLACES TO BRING THE KIDS THINGS, TO DO OTHER KINDS OF OPPORTUNITIES.

AND IN OUR, UM, YOU KNOW, WE'VE SEEN A LOT OF INFLATION, A LOT OF OTHER THINGS, YOU KNOW, THESE ARE EVENTS THAT I ASSUME WOULD ALL BE FREE FOR PEOPLE TO PARTICIPATE IN ALONG WITH ALL OF OUR OTHER MUSIC EVENTS.

SO I THINK IT WOULD BE, I THINK IT'S A GREAT THING TO BE ABLE TO MARKET THAT, THAT IF YOU WANT A PLACE TO COME BRING YOUR FAMILY OVER THE SUMMER GARLAND SENTENCE, UM, TO BREAK OUT THE STAYCATION CONCEPT.

ABSOLUTELY.

THANK YOU, MAYOR.

OKAY.

UH, TO FOLLOW UP ON THAT BEFORE I FORGET.

SO, UH, WHERE, I MEAN, AS FAR AS OUR MARKETING, I SEE THIS BEING VERY SIMILAR TO, UH, WHEN WE BROUGHT THE, THE WALL THAT HEALS IN OUR, WHERE, I MEAN, AS FAR AS OUR MARKETING ON THAT, BECAUSE THAT ARE SIMILAR WAS FANTASTIC AND IT DID GET OUT, IT BROUGHT PEACE.

IT GOT VERY FAR FROM GARLAND, TEXAS AND BROUGHT PEOPLE BACK IN.

SO, SO ARE WE, YES, SIR.

IS THAT, IS THAT PRIOR TO THESE OPTIONS OR IS THAT INCLUSIVE OF, YOU KNOW, WHAT I'D HAVE TO PROBABLY GO BACK AND LOOK AND SEE, BUT THEY'RE VERY SIMILAR CHANNELS.

ONCE WE PARTNER UP WITH PMR, YOU KNOW, THEY, ALL THE APPROPRIATE CHANNELS ARE OPENED UP FOR WHAT'S GOING ON.

THE ONLY ONE THAT MAY NOT THAT I CAN THINK OF OFF THE TOP OF MY HEAD IS NOT ON THE LIST.

UM, IS SOME OF THE BILLBOARDS, UM, THAT MIGHT'VE BEEN UTILIZED AT THE WALL THAT HEELS ARE NOT IN THIS ONE, JUST DUE TO THE TIME CRUNCH.

WE DIDN'T REALLY ACTUALLY HAVE A, AN AGREEMENT WITH