AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
Monday, August 1, 2022
6:00 p.m.
 
 

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.












 

 

 


 

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.  Sec. 551.071, Tex. Gov't Code.

(2)  The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  Sec. 551.072, Tex. Gov't Code.

(3)  A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4)  Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee.  Sec. 551.074, Tex. Gov't Code.

(5)  The deployment, or specific occasions for implementation of security personnel or devices. Sec.  551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
 
(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:
  • generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
  • bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
  • effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
  • risk management information, contracts, and strategies, including fuel hedging and storage;
  • plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
  • customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.  Sec. 551.086;  Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]
             
1. Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session. 
 
 
2. Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda.  All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.   
 
 
3. Written Briefings:  
 
a.   COVID-19 Briefing 

Staff will provide an update to Council and ask for direction, if needed, on various matters related to COVID-19 and actions being taken by the City. 
 
b.   Investment Portfolio Summary

Staff presents the Portfolio Summary report to Council each quarter.  The report is in compliance with the requirements of the Public Funds Investment Act.  Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy. 
 
c.   Fire Station No. 6 - Construction Bid Award

Council is requested to approve the bid award being considered at the August 2, 2022 Regular Meeting. The bid exceeds budgeted projects by $755,000. Approval of the bid will avoid any future escalation of the project and retain the existing design and scope of the project. 
 
d.   Consider Assistance for 2022 Labor Day Parade

The Noon Exchange Club of Garland has requested the City Council consider waiving expenditures for City services required for the Labor Day Parade in Downtown Garland on Monday, September 5, 2022. The City Council Policy on Special Events states that requests from nonprofit organizations for donated services in excess $5,000 be brought to the City Council for consideration. Unless otherwise directed by Council, staff will proceed with the proposed assistance for the Special Event. 
 
4. Verbal Briefings:  
 
a.   Garland Housing Finance Corporation 2021 Annual Report 

The Garland Housing Finance Corporation will provide Council their 2021 Annual Report. 
 
b.   Preview of 2022-23 Proposed Budget

Staff will provide an overview of the City Manager's Proposed Budget for FY 2022-23.  The FY 2022-23 Proposed Budget document will officially be presented to Council at the August 2, 2022, Regular Meeting.
 
c.   Municipal Setting Designations

Staff will brief the City Council on Municipal Setting Designations (MSD’s), as these types of requests may come forward in the future for Council consideration.
 
d.   Administrative Services Committee Report 

Council Member Robert John Smith, Chair of the Administrative Services Committee, will provide an additional committee report on the following items:
  • Council Ethics Policy 
 
             
5. Discuss Appointments to Boards and Commissions  
 
  Council Member Jeff Bass
  • James VanDyke - Board of Adjustment
  • Merrill Balanciere - Community Multicultural Commission
  • James Dobbins - Environmental and Community Advisory Board
  • Charles Msewe - Library Board
  • Bobby Bradley - Parks and Recreation Board
  • Eric Scholl - Property Standards Board
  • Carol Cooper - Senior Citizens Advisory Board
  • Bill Swisher - Tax Increment Finance #2 South Board
 
6. Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
 
 
7. Council will move into Executive Session  
 

EXECUTIVE SESSION
AGENDA

 
NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
 
 

 
 
The City Council will adjourn into executive session pursuant to Sections 551.072, 551.087, and 551.071 of the Texas Government Code to deliberate or discuss:
  1. The purchase, exchange, lease or value of real property in the vicinity of Centerville and Kingsley (551.072) and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).
  2. Economic development matters related to commercial or financial information that the City has received from one or more business prospects that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations;  or to deliberate the offer of a financial or other incentive to a business prospect (551.087), and attorney/client matters concerning privileged and unprivileged client information related to the same (551.071).
 
 
8. Adjourn