Agenda

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 3.a.
Meeting Date:	08/15/2022
Item Title:	COVID-19 Briefing

Summary of Request/Problem
Staff will provide an update to Council and ask for direction, if needed, on various matters related to COVID-19and actions being taken by the City.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
COVID-19 Presentation

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	08/15/2022
Item Title:	Parking Restrictions on Hebron Drive
Submitted By:	Paul Luedtke, Transportation Director
Strategic Focus Areas:	Safe Community Vibrant Neighborhoods and Commercial Centers

ISSUE
Parking by large commercial vehicles is inappropriate on Hebron Drive resulting in visibility issues and rutting of the adjacent sod. Parking restrictions are needed to address these issues and have been requested by the adjacent property owners.
RECOMMENDATION
Restrict all parking on Hebron Drive between SH 66 and Country Club Road. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.
BACKGROUND
Hebron Drive is a 36-foot wide local asphalt street without curbs 18 wheeler trucks have been using this street for temporary parking A church and a gas station are the adjacent properties This location is adjacent to SH66 which carries a larger percentage of 18 wheelers and is a convenient place for 18 wheelers to park The frequency of this truck parking has led to the grass along the edges of the roadway to be worn completely away Due to no curb the trucks pull off the roadway onto the grass causing unsightly rutting which is a maintenance issue for adjacent properties Trucks parked along Hebron Road impede traffic flow and create sight visibility problems for patrons of adjacent businesses.
CONSIDERATION
Additional parking restrictions may lead to inappropriate parking in other areas.

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.c.
Meeting Date:	08/15/2022
Item Title:	Scott Drive Parking Restrictions
Submitted By:	Paul Luedtke, Transportation Director
Strategic Focus Areas:	Well-Maintained City Infrastructure Safe Community Vibrant Neighborhoods and Commercial Centers

ISSUE
Parking from local businesses are encroaching on adjacent homeowners. Parking restrictions have been requested by the homeowners.
RECOMMENDATION
Restrict all parking on Scott Drive between Miller Road and Club Meadow Drive. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.
BACKGROUND
Local automotive businesses in the area are encroaching on the adjacent residential neighborhood Scott Drive is the primary entrance into the adjacent neighborhood from Miller Road Scott Drive is 30 feet wide
CONSIDERATION
Additional parking restrictions may lead to inappropriate parking in front of residential properties.

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.d.
Meeting Date:	08/15/2022
Item Title:	Tax Roll Amendment
Submitted By:	Corey Worsham, Tax Administrator
Strategic Focus Areas:	Sound Governance and Finances

ISSUE
Annually, the City Council is asked to consider an amendment to the tax roll removing uncollectable ad valorem taxes as recommended by generally accepted accounting principles. Although the tax roll is reduced by the action, collection efforts will continue unless the cost of these efforts exceed the potential revenues.
OPTIONS
The City Council May: Consider an ordinance during the September 6, 2022 City Council Meeting to amend the tax roll by $227,790.16, or Do not amend the City's tax roll.
RECOMMENDATION
Staff recommends an amendment to the tax roll to reflect the uncollected ad valorem taxes. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.
BACKGROUND
Article IX, Section 3 of the City Charter authorizes the City Council to amend the tax roll for uncollectable ad valorem taxes. Furthermore, the Texas Property Tax Code section 33.05 limits the collection of real property taxes past 20 years and 10 years for business personal property. Amendment of the tax roll is necessary to meet generally accepted accounting principles, avoid overstating accounts receivables and avoid the potential risk of an unfavorable audit opinion.
CONSIDERATION
Amendments to the real property tax roll would include an amount of $21,383.67 for the tax years 2000 - 2001. Amendments to the business personal property roll include an amount of $206,406.49 for the tax years 2013-2017. The total amended amount is $227,790.16. Amounts are requested for write-off only after they have remained uncollected for a period of at least four years (two years for bankruptcy settlements). Additionally, the City's collection attorneys, Perdue, Brandon, Fielder, Collins & Mott LLP have performed extensive collection efforts in order to recover the debt.

Attachments
2022 Tax Roll Amendment Ordinance
2022 Tax Roll Amendment Detail Report

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.e.
Meeting Date:	08/15/2022
Item Title:	Street Name Change of Segment of Rosehill Road to Anderson Circle
Submitted By:	Michael Polocek, Engineering Director
Strategic Focus Areas:	Well-Maintained City Infrastructure Safe Community

ISSUE
Consider changing the street name of a 670-foot-long segment of Rosehill Road to Anderson Circle, and naming a new segment of roadway Rosehill Road.
RECOMMENDATION
Approval of the street name Anderson Circle for the segment of Rosehill Road from Rowlett Road to Bobtown Road, and the street name Rosehill Road for the new segment of roadway from Rowlett Road to Bobtown Road. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.
BACKGROUND
The City has recently completed construction of a new segment of roadway from the intersection of Rosehill Road and Rowlett Road to Bobtown Road. Due to the new alignment of the roadway lining up with Rosehill Road north of Rowlett Road and eliminating the connection of “old” Rosehill Road to this intersection, a change to the street name is warranted. A street name for the new segment of roadway is also needed that coincides with the roadways in the area and minimizes disruption due to changing addresses to residences within the project area. We consulted with our Neighborhood Vitality Office seeking a recommendation for the street name changes. The name Anderson Circle is proposed for the old segment of Rosehill Road which is now a cul-de-sac. This name is proposed due to the history of the Anderson Family at this location. In 1892, the Housley post office moved to the Anderson Store, outfitted that same year by brothers Henry and John Anderson. Henry was appointed postmaster that year and soon both the post office and community came to be called Rose Hill. The Anderson Store stood at the intersection of Rose Hill and Rowlett Roads from 1892 to 1974 when it was demolished for road widening. There are two occupied homes on this segment of road that will be affected by the name change. The proposed name of the new segment of roadway from Rowlett Road to “Old” Bobtown, is Rosehill Road, due to its alignment with Rosehill Road north of its intersection with Rowlett Road. The segment of Bobtown Road east of the new alignment will remain Bobtown Road between Country Club Drive and Rowlett Road.
CONSIDERATION
Council action is required to approve proposed street name changes within the City. The proposed ordinance has been reviewed and prepared by the City Attorney’s Office.

Attachments
Location Map

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.f.
Meeting Date:	08/15/2022
Item Title:	Atmos Settlement Agreement
Submitted By:	Matt Watson, Finance Director
Strategic Focus Areas:	Sound Governance and Finances

ISSUE
Council is requested to consider approval of the Settlement Agreement with Atmos Energy Mid-Tex Division (“Atmos”) and the resulting rate change under the Rate Review Mechanism (RRM) tariff.
OPTIONS
Approve the Settlement Agreement Do not approve the Settlement Agreement
RECOMMENDATION
Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.
BACKGROUND
The City, along with 181 other Mid-Texas cities served by Atmos, is a member of the Atmos Cities Steering Committee (ACSC). In 2007, ACSC and Atmos settled a rate application filed by the Company pursuant to Section 104.301 of the Texas Utilities Code for an interim rate adjustment commonly referred to as a GRIP filing (arising out of the Gas Reliability Infrastructure Program legislation). That settlement created a substitute rate review process, referred to as Rate Review Mechanism (“RRM”), as a substitute for future filings under the GRIP statute. Since 2007, there have been several modifications to the original RRM Tariff. The most recent iteration of an RRM Tariff was reflected in an ordinance adopted by ACSC members in 2018. On or about April 1, 2022, Atmos filed a rate request pursuant to the RRM Tariff adopted by ACSC members. The Company claimed that its cost-of-service in a test year ending December 31, 2021, entitled it to additional system-wide revenues of $141.3 million. Application of the standards set forth in ACSC’s RRM Tariff reduces Atmos request to $115 million, $83.26 million of which would be applicable to ACSC members. ACSC’s Executive Committee recommends a settlement at $115 million. The effective date for new rates is October 1, 2022 and ACSC member cities should take action approving the Resolution before September 30, 2022.
CONSIDERATION
The Impact of the settlement on average residential rates is an increase of $4.60 on a monthly basis, or 6.7 percent. The increase for average commercial usage will be $14.34 or 4.3 percent. Atmos has provided bill impact comparisons that are attached to this agenda item. It should be noted that residents outside municipal limits and cities that have chosen to remain under the GRIP process will pay approximately $5.50 more than ACSC Member Cities. The GRIP process ignores declining expenses and increasing revenues while rewarding Atmos for increasing capital investment on an annual basis. In addition, the GRIP process does not allow any review of the reasonableness of capital investment and does not allow cities to participate in the Railroad Commission's review of annual GRIP filings or allow recovery of Cities' rate case expenses. The Railroad Commission undertakes a mere administrative review of GRIP fillings (instead of a full hearing) and rate increases go into effect without any material adjustment. In ACSC's view, the GRIP process unfairly raises customers rates without any regulatory oversight. In contrast, the RRM process has allowed for a more comprehensive rate review and annual evaluation of expenses and revenues, as well as capital investment allowing ACSC residents to maintain an economic monthly advantage over GRIP.

Attachments
Draft Resolution
Average Bill Comparison

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.g.
Meeting Date:	08/15/2022
Item Title:	Millwood Switching Station Land Purchase
Submitted By:	Darrell Cline, GP&L General Manager & CEO
Strategic Focus Areas:	Reliable, Cost Efficient Utility Services

ISSUE
Rayburn Country Electric Cooperative (REC) made a formal request to Garland Power & Light (GP&L) for a 138kV transmission point of delivery to allow REC to serve distribution load through their member electric cooperative, Farmers Electric Cooperative (FEC). GP&L requests to purchase a tract of land containing approximately 1.78 acres (77,532 sq. ft.) more particularly described as Lot 3, Block 1 of the Lavon Substation Addition, situated in the Drury Anglin Survey, Abstract No. 2, City of Lavon, Collin County, as well as providing a 20 ft Access Easement for use by GP&L and FEC in the existing GP&L electrical utility easement adjacent to this property. The purchase price also includes civil site improvements and a proportional share of the cost to construct the common access drive and required drainage. GP&L proposes to build a four-position 138kV ring bus switching station on the 1.78 acre site.
OPTIONS
Approve the contract for the land purchase and improvements from Farmers Electric Cooperative. Do not approve the contract for the land purchase and improvements from Farmers Electric Cooperative.
RECOMMENDATION
Staff recommends Option 1 – Approve the contract for the land purchase from Farmers Electric Cooperative. This item will be scheduled for formal consideration at the August 16, Regular Meeting.
BACKGROUND
GP&L has been requested to provide a transmission point of delivery to REC. In order to be able to provide this point of delivery, acquisition of a site to construct the facilities is required. The proposed site of approximately 1.78 acres (77,532 sq. ft.), situated in the Drury Anglin Survey, Abstract No. 2, City of Lavon, Collin County, is ideally suited to establish a connection into GP&L’s 138kV Elm Grove to Wylie transmission line. The site is to be acquired from FEC at the cost per sq. ft. negotiated in good faith by GP&L and FEC based on qualified appraisals initiated by each party.
CONSIDERATION
Staff seeks the Council’s concurrence for authorizing the acquisition of the property and improvements for the Millwood Switching Station.

Attachments
Contract of Sale- Millwood Switch Site

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.a.
Meeting Date:	08/15/2022
Item Title:	Interviews for the Garland Housing Finance Corporation Board of Directors

Summary of Request/Problem
The Garland Housing Finance Corporation notified the City that Dale Adams' term of office as a Garland Housing Finance Corporation Board Member expired August 31, 2021. Information was posted on the City's website for 21 days regarding the qualifications of the Garland Housing Finance Corporation in order to provide an opportunity for citizens to apply for the position. A letter of interest was received from Dale Adams and D. Shane Hogan. This item is scheduled for formal consideration at the August 16, 2022 Regular Meeting.
Recommendation/Action Requested and Justification
Council will conduct interviews.

Attachments
Dale Adams
D. Shane Hogan

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.b.
Meeting Date:	08/15/2022
Item Title:	Honorable Ronald E. Jones Facility Naming

Summary of Request/Problem
At the request of Council Member BJ Williams and Mayor Scott LeMay, Council is requested to consider naming a facility after the Honorable Ronald E. Jones.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.c.
Meeting Date:	08/15/2022
Item Title:	North Texas Municipal Water District (NTMWD) Presentation
Submitted By:	Wes Kucera, Managing Director

Summary of Request/Problem
North Texas Municipal Water District (NTMWD) staff will give a presentation to Council on the proposed FY 2022-23 budget and wholesale water rates for Member Cities.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
NTMWD Presentation

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.d.
Meeting Date:	08/15/2022
Item Title:	Water Utilities Proposed Water and Sewer Rates for FY 2022-23
Submitted By:	Wes Kucera, Managing Director

Summary of Request/Problem
Staff and NewGen Strategies & Solutions will present proposed water and sewer rates for the 2022-23 fiscal year. Water and Sewer rates will be considered for adoption with the Annual Operating Budget.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
Water & Wastewater Rates

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.e.
Meeting Date:	08/15/2022
Item Title:	Garland Senior Activity Center Site Presentation
Submitted By:	Andy Hesser, Managing Director

Summary of Request/Problem
Council asked staff to review options for potential sites for the new Garland Senior Activity Center (GSAC). Staff will present a summary of information and recommendations.
Recommendation/Action Requested and Justification
Unless otherwise directed, staff requests that Council consider authorizing staff to direct the design consultant to utilize existing site to minimize increases in costs and project timeline.

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.f.
Meeting Date:	08/15/2022
Item Title:	Discuss General Park Rules Concerning Hours of Operation, Parking and Dog Park Rules and Recommendations from the Community Services Committee
Submitted By:	Matthew Grubisich, Parks Director

Summary of Request/Problem
Staff presented several updates to Chapter 25: Parks and Recreation Code of Ordinances to the Community Services Committee. After several meetings of review, the Committee has recommended changes to the following sections: Updated dog park rules Updated park hours Parking restriction at Central Park & Halff Park during school hours These changes address safety issues throughout the park system and aim to improve the park user experience.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
Dog Park Ordinance
Dog Park & Hours Ordinance

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.g.
Meeting Date:	08/15/2022
Item Title:	Home Improvement Incentive Program Update
Submitted By:	Scott Bollinger, Neighborhood Resource Manager

Summary of Request/Problem
Neighborhood Vitality will brief the City Council on the Home Improvement Incentive Program, including expenditures to date and overall program performance.
Recommendation/Action Requested and Justification
Funding for continuing the Home Improvement Incentive Program (HIIP) at FY22 levels is included in the proposed FY23 Annual Budget.

Attachments
Home Improvement Incentive Program Presentation

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.h.
Meeting Date:	08/15/2022
Item Title:	Discussion of 2022-23 Proposed Budget
Submitted By:	Allyson Bell Steadman, Budget Director

Summary of Request/Problem
Continue Council discussions on the 2022-23 Proposed Budget.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Work Session Agenda		Work Session Item 4.i.
Meeting Date:	08/15/2022
Item Title:	Development Services Committee Report
Submitted By:	Will Guerin, Planning Director

Summary of Request/Problem
The Development Services Committee will report on two items to the City Council: Removing covered parking requirements for multi-family development. Creating a multi-family zoning category for "horizontal multi-family" or "single-family style rentals".
Recommendation/Action Requested and Justification
Attached are the draft ordinances for the Council's consideration.

Attachments
Draft Ordinance - covered parking
Draft Ordinance - MF-0

GARLAND


City Council Work Session Agenda
Meeting Date:	08/15/2022
Item Title:	Board and Commission Appointment
Submitted By:	Courtney Vanover, Department Coordinator II, City Secretary

Summary:
Mayor Pro Tem Deborah Morris Isaac Abu - Community Multicultural Commission Daphne Dean - Environmental & Community Advisory Michael Degen - Library Board Jonathan Ferguson - Parks and Recreation Board Julius Jenkins - Plan Commission John Spencer - Property Standards Board John Ball - Tax Increment Finance #2 South Board

Attachments
Isaac Abu - CMC
Daphne Dean - Environmental
Michael Degen - Library
Jonathan Ferguson - Parks
Julius Jenkins - Plan
John Spencer - Property
John Ball - TIF 2


1.		Public Comments on Work Session Items Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony. Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff. Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.

2.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

3.		Written Briefings:

	a.	COVID-19 Briefing Staff will provide an update to Council and ask for direction, if needed, on various matters related to COVID-19and actions being taken by the City.

	b.	Parking Restrictions on Hebron Drive Council is requested to restrict all parking on Hebron Drive between SH 66 and Country Club Road. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.

	c.	Scott Drive Parking Restrictions Council is requested to restrict all parking on Scott Drive between Miller Road and Club Meadow Drive. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.

	d.	Tax Roll Amendment Council is requested to consider an ordinance to amend the tax roll by $227,790.16 by removing uncollectable ad valorem taxes as recommended by generally accepted accounting principles. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.

	e.	Street Name Change of Segment of Rosehill Road to Anderson Circle Council is requested to consider changing the street name of a 670-foot long segment of Rosehill Road to Anderson Circle and naming a new segment of roadway Rosehill Road. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.

	f.	Atmos Settlement Agreement Council is requested to consider approval of the Settlement Agreement with Atmos Energy Mid-Tex Division ("Atmos") and the resulting rate change under the Rate Review Mechanism (RRM) tariff. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2022 Regular Meeting.

	g.	Millwood Switching Station Land Purchase Council is requested to approve the contract for the land purchase and improvements from Farmers Electric Cooperative. This item will be scheduled for formal consideration at the August 16, 2022 Regular Meeting.

4.		Verbal Briefings:

	a.	Interviews for Garland Housing Finance Corporation Board of Directors The Garland Housing Finance Corporation notified the City that Dale Adams' term of office as a Garland Housing Finance Corporation Board Member expired August 31, 2021. Information was posted on the City's website for 21 days regarding the qualifications of the Garland Housing Finance Corporation in order to provide an opportunity for citizens to apply for the position. A letter of interest was received from Dale Adams and D. Shane Hogan. This item is scheduled for formal consideration at the August 16, 2022 Regular Meeting.

	b.	Honorable Ronald E. Jones Facility Naming At the request of Council Member BJ Williams and Mayor Scott LeMay, Council is requested to consider naming a facility after the Honorable Ronald E. Jones.

	c.	North Texas Municipal Water District (NTMWD) Presentation North Texas Municipal Water District (NTMWD) staff will give a presentation to Council on the proposed FY 2022-23 budget and wholesale water rates for Member Cities.

	d.	Water Utilities Proposed Water and Sewer Rates for FY 2022-23 Staff and NewGen Strategies & Solutions will present proposed water and sewer rates for the 2022-23 fiscal year. Water and Sewer rates will be considered for adoption with the Annual Operating Budget.

	e.	Garland Senior Activity Center Site Presentation Council asked staff to review options for potential sites for the new Garland Senior Activity Center (GSAC). Staff will present a summary of information and recommendations. Unless otherwise directed, staff requests that Council consider authorizing staff to direct the design consultant to utilize existing site to minimize increases in costs and project timeline.

	f.	Discuss General Park Rules Concerning Hours of Operation, Parking and Dog Park Rules and Recommendations from the Community Services Committee Staff presented several updates to Chapter 25: Parks and Recreation Code of Ordinances to the Community Services Committee. After several meetings of review, the Committee has recommended changes to the following sections: Updated dog park rules Updated park hours Parking restriction at Central Park & Halff Park during school hours These changes address safety issues throughout the park system and aim to improve the park user experience.

	g.	Home Improvement Incentive Program Update Neighborhood Vitality will brief the City Council on the Home Improvement Incentive Program, including expenditures to date and overall program performance.

	h.	Discussion of 2022-23 Proposed Budget Continue Council discussions on the 2022-23 Proposed Budget.

	i.	Development Services Committee Report The Development Services Committee will report on two items to the City Council: Removing covered parking requirements for multi-family development; and creating an additional multi-family zoning category for "horizontal multi-family" developments.

5.		Discuss Appointments to Boards and Commissions

		Mayor Pro Tem Deborah Morris Isaac Abu - Community Multicultural Commission Daphne Dean - Environmental & Community Advisory Michael Degen - Library Board Jonathan Ferguson - Parks and Recreation Board Julius Jenkins - Plan Commission John Spencer - Property Standards Board John Ball - Tax Increment Finance #2 South Board

6.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

7.		Adjourn