* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. WE'RE READY. OKAY. [Administrative Services Committee on December 13, 2022] [00:00:02] IT IS 2:00 PM ON DECEMBER 13TH, 2022. AND THIS IS THE GARLAND CITY COUNCIL ADMINISTRATIVE SERVICES COMMITTEE. UH, CHAIRMAN ROBERT SMITH, UH, WITH MAYOR COUNCIL MEMBERS, VARIOUS MEMBERS OF CITY, UH, IS APPROVAL OF THE MINUTES, UH, APPROVAL OF MINUTES FROM THE SEPTEMBER 20TH, 2022 MEETING. WE'VE ALREADY HAD A CHANCE TO READ THE MINUTES, AND THEN THERE A MOTION. UM, MR. CHAIR, I WILL MOVE FOR US TO APPROVE THE MINUTES. THANK. WE GOT MOTION TO APPROVE FROM MAYOR PERTON MORRIS. UH, SECOND FROM COUNCIL NUMBER HEDRICK. ALL IN FAVOR? AYE. AYE. NOT OPPOSED. THAT PASSES UNANIMOUSLY. MR. CHAIR, IS YOUR MIC ON? I CAN HEAR MEMBER AND MORRIS'S MIC. UH, LET'S SEE. YOU WANT ME TO STRICT LEGAL? NO, I, I'VE GOT THE NOTES. TESTING. TESTING. IS THAT BETTER? MUCH BETTER. DOING ALL THAT WITHOUT A MIC. THAT'S ON. THAT'S FUN. THAT, THAT SHOULD, UH, SET THE TONE FOR THE REST OF THE MEETING NOW. ALL RIGHT. UH, AGENDA ITEM NUMBER TWO, ITEMS FOR INDIVIDUAL CONSIDERATION. PUBLIC COMMENTS. UH, FOR THE PROBABLY 50TH MEETING IN A ROW, WE HAVE NO MEMBERS OF THE PUBLIC HERE. SO IF SOMEBODY DOES SHOW UP TO SPEAK ON AN ITEM, UH, WE WILL WORK THEM INTO THE DISCUSSION TWO B POLICY ON GARLAND. NONPROFIT ACCESS TO PURCHASING EQUIPMENT PRIOR TO AUCTION. UH, THIS IS GONNA BE A LEGAL REVIEW DISCUSSION AND POSSIBLE POLICY CREATION THAT WOULD ALLOW GARLAND BASED 5 0 1 ORGANIZATIONS, A PREFERRED OR EXPEDITED PATHWAY TO PURCHASE CITY SURPLUS GOODS THAT WOULD OTHERWISE BE AUCTIONED ALONG WITH RETENTION AND NON RESALE REQUIREMENTS. UH, TYPICALLY OUR CITY ATTORNEY WOULD GIVE THIS PRESENTATION. HE'S RUNNING A LITTLE LATE TODAY, SO WE'RE GONNA MOVE ON TO ITEM TWO C AND COME BACK TO THIS ONE. ITEM TWO C, CONSIDER REVISIONS TO SECTION 22 DOT 23 ANIMAL SERVICES ADVISORY COMMITTEE. AND I'M NOT GONNA READ THE REST OF THAT, BUT, UH, WE HAVE, UH, ART MUNOS, UH, TO, UH, GIVE US SOME INSIGHT ON THAT ONE, HOPEFULLY. AND BRILLIANT IDEAS THAT WILL SAVE US TONS OF TIME AND ALLOW US TO ALL GO HOME EARLY. SO YOU FELL, I LIFT YOUR NAME OFF IN CASE IT GOES REALLY BAD. IT'S ALL ON HIM. IT'S ON, THAT'S RIGHT. YEAH. IT ALL ROLLS DOWNHILL. REFLECT THAT. YEP. YEP, YEP. READY? SIR? HOW'S IT GOING? UH, PRETTY GOOD. PRETTY GOOD. SO WE HAVE A, UH, SIX PERSON ANIMAL SERVICES ADVISORY COMMITTEE, UH, THAT, UM, HAS VARIOUS ROLES IN IT. UH, AND WE HAD LOOKED AT POSSIBLE CHANGES IN SCOPE AND MEMBERSHIP. WHAT HAVE YOU GOT FOR ME TODAY? YEAH, SO WHAT WE WOULD LIKE TO, UM, LOOK INTO OR ADD TO OUR ASAC BOARD IS WE CREATED A RELATIONSHIP WITH FRIENDS OF RESCUED ANIMALS ABOUT A YEAR AGO. UH, AND THE REASON FOR THAT WAS TO CREATE THIS ARM FOR ANIMAL SERVICES TO HELP WITH DONATIONS OR ANY KIND OF SPONSORSHIPS, UM, UH, VOLUNTEERS. AND NOT ONLY THAT, THEY ALSO ASSIST WITH HELPING US WITH HEARTWORM TREATMENTS, INJURED ANIMALS, UM, YOU NAME IT. AND THIS RELATIONSHIP HAS BEEN GROWING FOR, FOR A WHILE NOW. UM, AND, AND YEAR TO DATE, AND DON'T QUOTE ME ON THIS NUMBER, WE'RE STILL LOOKING AT THE NUMBERS, BUT THEY'VE ASSISTED WITH RIGHT AROUND $30,000 IN INJURED ANIMALS. UH, THE BILLS FOR INJURED ANIMALS THAT HAVE COME IN THROUGH OUR SHELTER. AS Y'ALL KNOW, WE ARE HIGH VOLUME AND WE GET INJURED ANIMALS EVERY WEEK. UM, NOT ONLY THAT, WE'RE BUILDING A ROBUST VOLUNTEER PROGRAM THROUGH FROGS. THEY'VE BEEN ABLE TO HELP US BY, UH, PUTTING THEM THROUGH ORIENTATION. SO THAT'S GOING WELL, AND THAT'S ONLY CONTINUING TO GET BIGGER. UM, WHAT I WOULD LIKE TO SEE, UH, AND FEEL CHIME IN IF, IF YOU WANT, UM, IS MAYBE ADDING THEM TO OUR BOARD, UH, TO HELP WITH, UH, CREATING MORE IDEAS FOR GRANTS, UM, OR ANY OTHER TYPE OF DONATIONS. UM, SO THAT'S KIND OF WHAT WE'RE LOOKING AT AND GET Y'ALLS OPINION. OKAY. SO THAT ADDS ONE, UH, THE MAKEUP OF THE BOARD RIGHT NOW IS ONE VETERINARIAN, ONE MUNICIPAL OFFICIAL, ONE SHELTER EMPLOYEE, ONE WELFARE ORGANIZATION, ONE PUBLIC HEALTH OFFICIAL. UH, ONE LAYPERSON. AND YOU'RE SUGGESTING ONE FOR WHAT, WHAT DO WE CALL THAT GROUP? FRIENDS OF THE SHELTER OR, YEAH, THE GARLAND CHAPTER. GARLAND CHAPTER. FRIENDS OF RESCUED ANIMALS, GARLAND CHAPTER, AND THEY ARE NON-PROFIT ORGANIZATION AS WELL. OKAY. THAT WOULD TAKE US TO SEVEN, UM, MEMBERS. I, I THOUGHT ABOUT, UH, POTENTIALLY BRINGING ON, UH, SOMEBODY OUTTA G S D FROM EITHER FFA OR THE AG BARN, UH, TO GIVE US SOME, UH, I WAS ACTUALLY THINKING MAYBE A YOUTH MEMBER, UM, JUST TO GET A, A KID INVOLVED AND, [00:05:01] UH, GIVE US A LITTLE BIT OF INPUT OUT OF THE NON PUPPY KITTEN TYPE OF, UH, WORK THAT THE ANIMAL SHELTER DOES. UM, AND I, AND I THOUGHT I HAD ONE MORE IDEA, AND I DON'T REMEMBER WHAT THE HECK IT WAS. I'D FORGOTTEN TO WRITE IT DOWN THE OTHER DAY, BUT THIS IS WHAT HAPPENS WHEN I DON'T TAKE NOTES. I THINK IT WAS ONE G I S D, UH, CHAIRMAN. THAT, THAT'S WHAT I HAD IN MY NOTES, THAT, UH, IT WAS GOING TO BE A DISCUSSION ABOUT THE, THE, THE SHELTER GROUP AND IN A, UH, POTENTIAL FROM THE, UM, THE AG OR THE FFA PROGRAM FROM THE, THE DISTRICT IF THERE WAS ANOTHER ONE. OKAY. I, I MAY NOT HAVE WROTE, WRITTEN IT DOWN MYSELF, BUT THAT'S WHAT I HAD IN MY NOSE. OKAY. UH, OKAY. SO THOSE ARE SOME IDEAS. Y'ALL JUMP IN IF YOU HAVE OTHERS OR, OR WANNA SEE US TAKE IT IN A DIFFERENT DIRECTION, OR WHAT ARE YOUR THOUGHTS? I DID WONDER, AND I KNOW THIS IS A, A LITTLE, UH, EXPLOSIVE, BUT ABOUT INCLUDING, UM, GIVEN OUR FERAL CAP PROGRAM MM-HMM. , UM, POSSIBLY INCLUDING SOMEONE TO REPRESENT THAT FACET SINCE IT'S NOW TAKING PLACE ON THE GROUNDS. UM, AND I UNDERSTAND THERE COULD BE REASONS WHY THAT'S NOT THE BEST OF ALL IDEAS, BUT, UM, ARE, DO YOU HAVE ANY PARTICULAR THOUGHTS ABOUT THAT? PROS AND CONS? THAT'S A GREAT QUESTION. UM, PROS, YOU KNOW, OBVIOUSLY WE WANT TO GET THEIR IDEAS ON WHAT WE CAN DO BETTER. AND I WILL SAY WE DO COMMUNICATE WITH THEM DAILY, UM, NOW THAT THEY ARE ON SITE. UM, AND THAT RELATIONSHIP IS GETTING BETTER, UM, YOU KNOW, WITH THE COMMUNICATION AND HOW WE'RE TRYING TO INVOLVE, UM, THAT ORGANIZATION MORE WITHIN OUR SHELTER, OBVIOUSLY. UM, CONS, UH, YOU KNOW, THIS IS, THIS BOARD IS FOR, TO HELP US THROUGH ANY KIND OF ISSUES UNDER THE STATE CODE, RIGHT. UNDER THE HEALTH AND SAFETY CODE. AND SO I DON'T KNOW IF THEY ARE FAMILIAR WITH THAT PART OF IT. UM, AND SO, YOU KNOW, I THINK THOSE ARE THE PROS AND CONS, BUT, UH, I DEFINITELY WOULD LIKE TO LOOK INTO THAT A LITTLE BIT MORE, UH, BEFORE, YOU KNOW, MAKING A DECISION. UM, SO, OKAY. ONE OF THE THINGS THAT, UH, HAD COME UP, AND THIS IS A FEW YEARS BACK, UH, YOU KNOW, WE, WE, WE HAVE THE, THE FERAL CAT POPULATION, THE BIRD POPULATION, AND THE RODENT POPULATION. AND THOSE THREE THINGS, UH, SORT OF KEEP EACH OTHER IN CHECK AND MANAGED FROM THAT PREDATOR BREAK ON A RELATIONSHIP. AND I DIDN'T KNOW IF WE HAD ANYBODY WITHIN THE CITY WITH THAT. UH, I DON'T EVEN KNOW WHAT TO CALL 'EM A NATURALIST, UH, OR SOMEBODY WHO CAN, WHO IS WELL EDUCATED IN ALL THREE AREAS. UM, I MEAN, A LOT OF THE THINGS WE HAVE HERE, TOUCH ON THAT. WE'VE GOT THE, WE'VE GOT THE WELFARE ORG, WE HAVE THE PUBLIC HEALTH OFFICIAL WHO MAY HAVE SOME EXPERTISE IN THAT AREA. UM, SO I DON'T KNOW, I DON'T KNOW IF THERE'S SOMEBODY WHO I DON'T WANNA SAY ABOVE THAT, BUT, BUT HAS A MORE GLOBAL OR, OR A BROADER VIEW, BROADER. AND I, I DON'T KNOW WHAT YOU WOULD CALL THAT PERSON OR IF THEY EXIST OR IF THAT TRULY IS JUST PUBLIC HEALTH. SO, BUT I DIDN'T, UM, I WAS THINKING ABOUT IT. YOU KNOW, WE, WE DO HAVE THE ONE ONE SLOT OPEN FOR RESCUE, SO THAT AT LEAST GIVES US SOME INPUT ON THINGS LIKE, UH, UM, ADOPTION EVENTS AND, AND, AND THAT SORT OF THING. BUT I WAS LOOKING MORE AT THE PUBLIC HEALTH SIDE TOO, AND I, I DON'T KNOW THE RIGHT ANSWER THERE. YEAH, WE HAVE, WE ALREADY HAVE A PUBLIC HEALTH OFFICIAL. RIGHT. THAT JUST WOULD NOT LIKELY BE THEIR RIGHT, RIGHT. EXPERTISE, AREA OF EXPERTISE. DID, WHO IS OUR PUBLIC HEALTH OFFICIAL RIGHT NOW? WE HAVE RUDY PHILLIPS. OKAY. HE'S A DIRECTOR OF HEALTH FOR DALLAS COUNTY. OH, GOT IT. MM-HMM. . OH, OKAY. RANK US . MR. CHAIR, IF I MAY, UH, AS WE HAD THIS DISCUSSION AND KNEW THAT THIS WAS COMING, WE DID, AND I SAY WE, UH, ART AND I TOOK THE OPPORTUNITY TO LOOK AT, UH, OTHER CITIES AS IT RELATES TO THEIR ORDINANCE THAT E ESTABLISHED THESE TYPE OF, UH, COMMITTEES. AND, UH, OUR MAKEUP IS VERY SIMILAR, IF NOT THE SAME, OF, OF SEVERAL OF THE CITIES AS FAR AS THE PROFESSIONALS THAT SERVE ON THESE, THESE COMMITTEES. OKAY. YES. THANK YOU, CHAIRMAN. UH, ONE QUESTION ABOUT THE, UM, YOUTH INVOLVEMENT, UH, ART, YOU SAID MAYBE WANT SOMEONE WHO'S FAMILIAR WITH THE STATE REGULATIONS, AND I WONDER IF A YOUTH WOULD BE AS FAMILIAR WITH THEM. WE'RE TRYING TO ACHIEVE THAT, AND ALSO ABOUT THEIR AVAILABILITY TO MEET, I THINK YOU AND I DISCUSSED THIS PREVIOUSLY, IF, UM, CHAIRMAN ABOUT COMMITMENTS FROM SCHOOL OR WHATNOT, MAY, DEPENDING ON WHEN THE MEETINGS ARE, IF THEY'D BE ABLE TO MEET WITH THE COMMITTEE OR NOT. YEAH. AND, AND THAT'S THE QUESTION. I MEAN, [00:10:01] IT'S, UH, THEY MEET ON FRIDAY, IS IT WHAT, NOON-ISH? UH, QUARTERLY MM-HMM. . AND SO, YOU KNOW, THERE, THERE'S, AT THOSE ARE FIELD TRIP HOURS AT THAT POINT, BECAUSE I THINK EXCEPT FOR THE SUMMER MEETING, EVERY SINGLE ONE OF THOSE ARE GONNA HIT DURING SCHOOL HOURS. SO, YOU KNOW, MAYBE WE, WE SHY AWAY FROM THE YOUTH SIDE AND MAYBE GO BACK INTO THE, UH, YOU KNOW, REP FROM THE AG BARN. UH, ONE OF THE TEACHERS, UH, ONE OF THOSE FOLKS WHO, WHO DEALS WITH THE, UH, WHO MAYBE MANAGES THE FFA TYPE PROGRAMS. I MEAN, I THINK WE'VE GOT PROBABLY A DOZEN, DOZEN PEOPLE IN DISTRICT THAT CAN DO THAT. SO MAYBE, MAYBE AIM FOR THE ADULT SIDE. YEAH, I AGREE WITH, WITH DYLAN. I THINK THAT WOULD, UM, THAT WOULD BE WISER. OKAY. OKAY. UM, I DID HAVE A BRIEF CONVERSATION, AND I'M NOT GONNA QUOTE 'EM ON ANYTHING, BUT I TALKED TO ONE OF THE TRUSTEES, THEY SEEMED EXCITED ABOUT THE IDEA OF, OF GETTING SOME S D INVOLVEMENT THERE. UM, WE TALKED ABOUT THE, THE ISSUE WITH YOUTH TIMING AND, AND TRYING TO GET THEM OUTTA SCHOOL FOR IT AND AGREED, EH, OKAY, WE'LL SEE WHAT HAPPENS. BUT, BUT I, I THINK I'M, YOU KNOW, WE COULD JUST LEAVE IT OPEN TO, YOU KNOW, I'M AN APPOINTEE FROM G I S D AND THEN, YOU KNOW, GO FROM THERE. THE QUESTION IS, WHO APPOINTS THESE TODAY? IS IT ALL COUNSEL? YOU GUYS MAKE THE SUGGESTION? WE CORRECT REAPPROVE IT. YEP. I HAVEN'T BEEN TO THE PROCESS YET, BUT I BELIEVE WE MAKE THE SUGGESTION AND YOU GUYS REVIEW AND, AND APPOINT. OKAY. AND THAT SEEMS REASONABLE TO KEEP IT, EVERYTHING FROM BECOMING TOO POLITICAL, CUZ YOU KNOW, IT'S, IT'S ONE, IT'S, IT'S A VERY UNIQUE BOARD MAKEUP MM-HMM. AND, AND IT'S, IT'S, IT'S BUILT THE WAY IT IS FOR A GOOD REASON. SO. OKAY. OKAY. UH, WITH THOSE TWO POSITIONS IN MIND, LET'S GO BACK TO THE ROLE OF THE COMMITTEE AND THE SCOPE OF THEIR, THEIR DUTIES. RIGHT NOW. UM, THE ONLY TASK THEY HAVE IS TO ADVISE THE CITY COUNCIL AND THE LOCAL HEALTH AUTHORITY IN COMPLYING WITH DEPARTMENT OF STATE HEALTH SERVICES RULES PERTAINING TO ANIMAL SHELTERS. UH, I ALWAYS WORRY ABOUT EXPANDING THAT SCOPE BECAUSE I, I DON'T, YOU KNOW, THIS IS A VERY TECHNICAL ROLE AND IT SHOULD REMAIN VERY MUCH A TECHNICAL ROLE. AND I DON'T WANT IT TO BECOME A, UM, A NON-TECHNICAL BOARD. AND I ALSO DON'T WANT PEOPLE TO, UH, BE COMING INTO THE ANIMAL SHELTER AND TRYING TO TELL THE FOLKS IN THE ANIMAL SHELTER HOW TO RUN THE ANIMAL SHELTER ON A, FOR OPERATIONALLY. I MEAN, OTHER THAN PROVIDING ADVICE WITHIN THE CONFINES OF THE COMMITTEE, UH, THEY DON'T NEED TO BE DOING THAT. AND I CAN SEE THAT IT COULD BE BLOWN UP PRETTY QUICK IF WE OPEN IT TOO WIDE. UH, THERE WAS A DISCUSSION WITH THE FRIENDS OF THE SHELTER, AND I'M GONNA KEEP GETTING THAT NAME WRONG, I'M SORRY. UM, THERE WAS SOME DISCUSSION ABOUT, YOU KNOW, UM, ALLOWING A BIT MORE LEEWAY TO WORK WITH THESE NON-PROFIT FOUNDATIONS FOR FUNDRAISING AND, AND THINGS LIKE THAT TO HELP THE SHELTER. UH, DO WE SEE ANY, ANY BENEFIT IN WIDENING THE SCOPE OF THE BOARD, UH, TO, TO HAVE THAT TYPE OF DISCUSSION AND THAT TYPE OF INTERACTION? BASICALLY, THERE'S POTS OF MONEY OUT THERE MM-HMM. , AND WHETHER THEY'RE COMING THROUGH THE DISTRICT OR THE COUNTY OR THE STATE OR LOCALLY, I WANNA MAKE SURE WE'RE, WE'RE GETTING THEM. AND SO I, I, THAT'S ONE ROLE I COULD SEE THE BOARD IN, BUT AGAIN, TRYING TO BE REALLY CAREFUL ON HOW WE MANAGE THE SCOPE OF THIS THING. MR. ANYBODY GOT IDEAS? JUST JUMP ON THE MIC. I'M . ALRIGHT. I'M ASSUMING THAT THAT WAS SOMETHING OF WHAT YOU HAD IN MIND IN WANTING TO SEAT SOMEBODY FROM FRIENDS, RESCUE ANIMALS. UM, SO AM AM AM I DISCERNING THAT CORRECTLY, THAT YOU WOULD BE OPEN TO SEEING THE SCOPE INCLUDE WAYS TO, UH, FUND DONATIONS, CHARITABLE EVENT, WHATEVER? YES. UM, AND THAT, THAT WOULD BE PART OF THE ADVICE THAT THEY WOULD CORRECT. PROVIDE? YEP. OKAY. I, I'M TOTALLY IN FAVOR OF THAT. THAT'S, UM, WHEN YOU MAKE SOMETHING, WHEN YOU BLESS IT OFFICIALLY, IT TENDS TO GROW, UM, AS LONG AS YOU KEEP A HEAVY HAND OFF OF IT. SO, ALL RIGHT. SO YOU WOULDN'T FEEL THREATENED IN ANY WAY? HAVE NO, NO, NO, NO REPORT DO THAT? NOT AT ALL. NOT AT ALL. WHAT, UM, WHAT BROADENS SCOPE ITEMS WOULD YOU BE UNCOMFORTABLE WITH? IT MIGHT BE EASIER TO START FROM THE NEGATIVE DIRECTION ABOUT I REALLY WOULDN'T WANT WHAT COMES TO MIND THAT WOULD BE, UH, NOT A GOOD IDEA. WELL, I MEAN, YOU KNOW, WE FOLLOW EXACTLY WHAT THE LAW STATES, AND THEN THIS IS IN, YOU KNOW, THE HEALTH AND SAFETY CODE. AND, AND AS FOR A REASON IS, YOU KNOW, WE DON'T WANT TO CREATE THESE BOARDS WHERE IT'S LIKE, OKAY, YOU'RE GONNA [00:15:01] GIVE THIS TYPE OF VACCINE, YOU'RE GONNA USE THIS TYPE OF CLEANING MATERIAL, YOU KNOW, THINGS LIKE THAT. UH, THIS WAS MADE FOR SHELTERS, UM, TO ASK FOR ADVICE IF, YOU KNOW, SAY WE HAD AN OUTBREAK OR WHATEVER MAY BE, AND, YOU KNOW, WHAT CAN WE DO TO PREVENT THAT? OR WHAT ARE OUR PROTOCOLS DURING THAT? UM, AND, AND THAT'S WHERE I THINK IT NEEDS TO SAY, UH, ONCE WE START JUMPING OUT OF THAT REALM OF, OF TYPE OF SITUATION, AND IT JUST KIND OF MUDDIES THE WATER AND THEN WHAT ARE WE ACTUALLY DOING? UM, THAT'S WHERE I'D LIKE TO SEE IT IN, YOU KNOW, ADDING THE NON-PROFIT ORGANIZATION WILL HELP WITH FUNDING AND GRANTS AND WHATEVER IT MAY BE FROM A NON-PROFIT SIDE. UM, AND I DON'T THINK, YOU KNOW, WE KEEP IT IN THAT SCOPE AND IT'S NOT, I'M NOT ASKING NON-PROFIT, HEY, WE HAD AN OUTBREAK, WHAT DO YOU GUYS THINK? IT'S, IT WOULD BE NOTHING LIKE THAT. IT WOULD GO OVER WHAT THE HEALTH AND SAFETY CODE ASKS, GO OVER ANY KIND OF ISSUES WITHIN THE SHELTER, AND THEN WE'D GO ON TO FUNDING. I THINK THAT'S REASONABLE. OKAY. UM, SO CONCEPTUALLY, AND, AND I SAID G I S D A FEW TIMES, BUT WE DO HAVE TWO OTHER ISDS IN A, IN A, A CHARTER SYSTEM HERE. I DON'T KNOW IF ANY OF THE CHARTERS HAVE ANYTHING SIMILAR OR IN LINE WITH AN FFA OR AN AG BARN TYPE PROGRAM. AND I, AND I THINK MISD AND OUR ISD COVERS SO LITTLE OF THE CITY THAT IT WOULDN'T MAKE SENSE TO INCLUDE THEM. I'M JUST TRYING TO MAKE SURE WE COVER OUR EDUCATIONAL BASIS. IT DOESN'T HAVE TO BE GIS D IS THE ENTITY, YOU KNOW WHAT I MEAN? IT'S THE BIGGEST, BUT I THINK IT'S THE ONE THAT COVERS THE MAJORITY OF THE CITY, SO, OKAY. MR. CHAIR, WOULD IT BE BENEFICIAL TO, UH, RECOMMEND THAT, UH, WE, WE LEAVE THAT OPEN-ENDED AS FAR AS AN EDUCATIONAL TYPE COMPONENT? YEAH. AND, AND WHAT I'M ENVISIONING IS IF SAY THE, UM, THE FFA PROGRAMS ARE NOT ABLE TO PARTICIPATE, UH, THEN WE CAN LOOK TO, UH, GROUPS SUCH AS THE, UH, TEXAS AG EXTENSION THAT, THAT PROVIDES AGRICULTURE CLASSES THROUGH THE COUNTY, SOME TYPE OF INDIVIDUAL LIKE THAT, THAT, THAT, THAT CAN ASSIST IN THE PROGRAM. SURE. AND ANY OF THE UNIVERSITIES OR COLLEGES OR, OKAY. SO ONE FROM AN EDUCATIONAL SIDE, AND WE'LL LEAVE THAT JUST AS GENERICALLY AND BROADLY DEFINED AS POSSIBLE. UH, ONE FROM A FOUNDATION THAT WORKS WITH THE CITY TO BLAH, BLAH, BLAH, BLAH, BLAH, YOU KNOW? MM-HMM. , WE CAN WORDSMITH IT, BUT JUST, WE'LL, WE'LL KEEP THOSE NICE AND BROAD. AND THEN IF YOU GUYS WANNA WORK DIRECTLY WITH LEGAL ON THE, THE FUNDRAISING LANGUAGE, UH, TO BROADEN THE SCOPE, IS EVERYBODY OKAY WITH THAT CONCEPTUALLY? OKAY. SO WE CAN BRING THAT BACK IN JANUARY FOR, UH, A FINAL LOOK, AND THEN WE CAN REPORT IT OUT TO COUNCIL LATER ON. MS. MA'AM, GO AHEAD. THE, UH, THE COMMITTEE SHALL MEET AT LEAST THREE TIMES EACH YEAR. IS THAT SUFFICIENT? SHOULD BE FOUR, I THOUGHT QUICKLY. IT'S AT LEAST THREE TIMES A YEAR. YEAH, DEFINITELY MEET MORE. THAT'S THE GOAL IS FOR ME, STARTING IN JANUARY, I WANT TO MEET MORE THAN JUST THE THREE TIMES. OKAY. OKAY. BUT I MEAN, WE DON'T NEED TO CHANGE THAT JUST TO AT LEAST A HIGHER NUMBER. IS THAT HELPFUL IN GETTING PEOPLE ON BOARD? YOU KNOW, THAT THREE TIMES A YEAR JUST SOUNDS LIKE THIS IS A HOBBY BOARD , YOU KNOW, THAT, THAT MAY BE BENEFICIAL. 365. YEAH. , UH, THAT MAY BE BENEFICIAL. I THINK WHEN, YOU KNOW, I'LL GET WITH PHIL AND WE COME UP WITH A NUMBER THAT'S REALISTIC, UM, AND PRESENTED TO YOU GUYS, WE'LL COME UP WITH A RECOMMENDATION. YEAH. WE DO HAVE A, UM, A POLICY FOR ALL BOARDS THAT THEY HAVE TO MEET AT LEAST ONCE A YEAR, I BELIEVE. UH, AND THIS ONE IS THE ONLY ONE, I THINK, WHERE WE ACTUALLY, NO, I, I WON'T SAY THAT BECAUSE WE, WE DICTATE A NUMBER OF BOARDS HAVING TO MEET MORE OFTEN THAN THAT. MM-HMM. . OKAY. COME ON BACK WITH A, WITH A RECOMMENDATION ON THAT NEXT MEETING, SIR. OKAY. UM, ANY OBJECTIONS OR EXTRA COMMENTS FROM ANYBODY BEFORE WE MOVE ON? ALL RIGHT. WE'RE GOOD THERE. THANK YOU, GENTLEMEN. WE REALLY APPRECIATE YOU, UH, TAKING ITEM TWO B POLICY ON GARLAND NONPROFIT ACCESS TO PURCHASING EQUIPMENT PRIOR TO AUCTION. UH, PHIL, HANG AROUND CUZ YOU HAD SOME GREAT IDEAS ON THIS ONE RIGHT HERE. WHICH CITY ATTORNEY? READY? ALL RIGHT. UH, THIS IS LEGAL. WELL, I'M GONNA SEE HERE, UH, LEGAL REVIEW, DISCUSSION AND POSSIBLE POLICY CREATION THAT WOULD ALLOW GARLAND BASED 5 0 1 ORGANIZATION, OR EXCUSE ME, 5 0 1 ORGANIZATIONS HAVE PREFERRED OUR EXPEDITED PATHWAY TO PURCHASE CITY SURPLUS GOODS THAT WOULD OTHERWISE BE AUCTIONED ALONG WITH RETENTION AND NON RESALE REQUIREMENTS. UH, WE BROUGHT THIS IN, I DON'T KNOW, PROBABLY A YEAR AGO. UH, BUT IT'S JUST TAKEN A BACKSEAT DUE TO OTHER PRIORITIES. SO HERE WE ARE, MR. CITY ATTORNEY, DO YOU HAVE ANYTHING FOR US [00:20:01] ON THIS THAT YOU'D LIKE TO, UH, DISCUSS AHEAD OF TIME? AND THEN WE'LL OPEN THE DOOR TO, UH, PHIL, WHO HAS SOME GREAT IDEAS ALONG THESE LINES. SURE. I'LL JUST GIVE A BASIC LEGAL, UM, OUTLINE OF THE APPLICABLE LAWS BOTH WITHIN THE STATE CONSTITUTION OR IN IN THE STATE CONSTITUTION IN STATUTE AND ALSO WITHIN OUR ORDINANCES OR OUR CHARTER. UM, THIS, THIS PARTICULAR ISSUE HAS BEEN COMING UP FOR PROBABLY THE LAST FIVE OR FIVE TO SEVEN YEARS. AND I'VE, I'VE DEALT WITH IT ON A NUMBER OF OCCASION OCCASIONS. ONE OF THE FIRST THINGS THAT YOU HAVE TO DETERMINE WHEN DEALING WITH EXCESS PROPERTY OR PROPERTY THAT WE'RE GOING TO DIVEST OURSELVES OF AS A CITY, YOU HAVE TO DETERMINE WHAT THAT PROPERTY IS, THE NATURE OF THAT PROPERTY, AND THAT BEING THE DIFFERENCE BETWEEN A SURPLUS PROPERTY AND SALVAGE PROPERTY. SALVAGE PROPERTY IS, IS IS SOMETHING THAT'S BEEN TOTALLY DEPRECIATED. IT HAS NO VALUE, UM, HAS NO FAIR MARKET VALUE TO SPEAK OF. AND THEN OF COURSE, SURPLUS IS, IS PROPERTY THAT PROBABLY STILL HAS SOME FAIR MARKET VALUE TO IT. UM, AND, AND WHATEVER POLICIES Y'ALL PUT IN PLACE, WHATEVER PROCEDURES Y'ALL PUT IN PLACE HAS TO ACCOUNT FOR WHAT TYPE OF PROPERTY WE'RE WE'RE TALKING ABOUT. BECAUSE SALVAGE PROPERTY, PROPERTY, IT'S FAIRLY EASY TO GET RID OF. WE, THERE'S ALMOST NO RULES AT ALL. THERE'S NO, THERE'S NO NOTHING IN THE CONSTITUTION. THERE'S NOTHING IN THE IN STATUTE, AND THERE'S NOTHING IN OUR CHARTER THAT DEALS WITH HOW WE DEAL WITH SALVAGE PROPERTY. AND SO WE CAN PRETTY MUCH DO WHAT WE WANT TO WITH IT. NOW, IT MIGHT BE Y'ALL'S JOB TO COME UP WITH POLICIES THAT ARE FAIR AND EQUITABLE SO THAT PEOPLE WHO MAY WANT ACCESS TO THAT SALVAGE PRO, UH, PROPERTY THEY MAY HAVE, UM, UM, THEY, THEY HAVE PROCEDURES THEY CAN FOLLOW. SO THAT PROPERTY IS DISPERSED IN A FAIR WAY. BUT AGAIN, Y'ALL ARE PRETTY MUCH UNLIMITED IN WHAT THOSE POLICIES MIGHT BE. AND SO, UM, FEEL FREE TO GET CREATIVE AND DO WHAT YOU WOULD LIKE WITH SALVAGE PROPERTY. SUR SURPLUS PROPERTY IS A LITTLE DIFFERENT. UM, SURPRISINGLY, STATE LAW DOESN'T REALLY, UM, ADDRESS WHAT YOU DO WITH SURPLUS PROPERTY AS A HOME RURAL CITY. IT DOES ADDRESS WHAT COUNTIES DO, AND IT DOES ADDRESS WHAT THE STATE DOES. BUT HOME RURAL CITIES, AND IT DOES ADDRESS WHAT GENERAL LAW CITIES CAN DO. BUT HOME RURAL CITIES, IT LEADS IT UP TO THE CHARTER. OUR CHARTER'S SILENT. AND SO THE ONLY, THE ONLY I GUESS, STATUTE THAT WOULD APPLY WOULD BE OUR STATE CONSTITUTION. AND OUR STATE CONSTITUTION HAS THAT PROVISION IN IT IN ARTICLE THREE, UM, SECTION 52 THAT BASICALLY SAYS THAT, UM, UM, WE CAN'T GRATUITOUSLY, UM, UM, GIVE PUBLIC FUNDS FOR PRIVATE PURPOSES OR GRANT PUBLIC MONEY OR A THING OF VALUE IN AID OF, OR TO ANY INDIVIDUAL ASSOCIATION OR CORPORATION. AND IN THAT IS INCLUDED, UM, UH, NON-PROFIT CORPORATIONS. THERE ARE SOME EXCEPTIONS TO THAT. HOWEVER, UM, THE COURTS HAVE AN ATTORNEY GENERAL HAS LOOKED AT THIS PARTICULAR ISSUE AND THE COURTS HAVE LOOKED AT THIS PARTICULAR ISSUE. AND WHAT THEY'VE DETERMINED IS, IS THAT WE CAN RECEIVE FAIR MARKET VALUE. AND SO IN DOING THAT, WHEN WE'RE LOOKING AT SURPLUS PROPERTY, THE COUNCIL OR STAFF, THE COUNCIL THROUGH STAFF I SHOULD SAY, SHOULD FIGURE OUT A WAY TO DETERMINE FAIR MARKET VALUE. NOW, WHAT'S AN OPEN AREA OF LAW, WHICH HASN'T BEEN ANSWERED BY THE COURTS OR THE ATTORNEY GENERAL, IS WHAT HAPPENS WHEN YOU HAVE WHAT WE CONSIDER SURPLUS PROPERTY. BUT THAT SURPLUS PROPERTY REALLY HAS NOTHING OF VALUE, WHETHER IT'S AN OLD TECHNOLOGY, UM, IT MAY HAVE SOME SALVAGE VALUE, BUT IT'S STILL USABLE PROPERTY. WHAT DO YOU DO WITH THAT WHEN IT HAS NO VALUE TO THE CITY? AND SO SOME GUIDELINES THAT, UM, I'VE LOOKED AT IN THE PAST, WHAT Y'ALL SHOULD DO IS, IS WHEN YOU'RE SETTING POLICY, I WOULD RECOMMEND THAT FIRST OF ALL, WE HAVE A POLICY THAT DETERMINES THE FAIR MARKET VALUE OF THE PROPERTY. HOW THAT'S, A LOT OF TIMES HOW WE DO THAT WITH OUR SURPLUS PROPERTY, THINK ABOUT OUR POLICE VEHICLES AND SOME OF OUR OLDER VEHICLES, IS WE HAVE THE MARKET DETERMINED FAIR MARKET VALUE THAT IS, WE HAVE AN AUCTION AND WHATEVER THE PERSON BIDS ON AND WHOEVER THE WINNING BID IS, THAT'S OBVIOUSLY FAIR MARKET VALUE CUZ THAT'S WHAT THE, UH, MARKET BROUGHT. AND SO THAT'S THE EASY WAY TO DO IT IS IF YOU HAVE AN AUCTION, SOMETIMES AUCTIONS FOR SOME OF THE STUFF WE'RE TALKING ABOUT MAY NOT BE APPROPRIATE OR MAY NOT BE EFFICIENT AND JUST MAY NOT BE NECESSARY. SO YOU MAY WANNA HAVE ANOTHER WAY OF DETERMINING FAIR MARKET VALUE OF THE PROPERTY. THAT'D BE THE THE FIRST STEP. THE SECOND STEP I WOULD, UM, RECOMMEND IS HAVE THE CITY COUNCIL ADOPT A RESOLUTION, FINDING THAT THE PROPERTY IS SO SURPLUS OR SALVAGE AND SPECIFY HOW THAT IS TO BE DISPOSED OF. AND SO THAT'S WHAT Y'ALL ARE REALLY DOING TODAY IS IS, IS DEVELOPING THAT RESOLUTION, UM, AND WHO'S RESPONSIBLE FOR THE DISPOSITION. AND SO YOU HAVE A DEPARTMENT IN THE CITY THAT'S RESPONSIBLE FOR, UM, DISPOSING OF SURPLUS PROPERTY. AND THEN, UM, THE COUNCIL, DEPENDING ON THE PROPERTY, SAY FOR EXAMPLE, THE ONE THAT COMES TO MIND THE MOST BECAUSE THEY'VE WORKED WITH US CLOSELY IS THE EMERGENCY CORPS. AND, UM, ONE OF THE THINGS THAT WE'VE DONE IN THE PAST WITH THEM IS WE'VE GIVEN THEM WHAT WE CONSIDER SURPLUS PROPERTY OF NON-VALUE OF LITTLE TO NO VALUE. AND, BUT WE HAD [00:25:01] A CONDITION ON THERE THAT THEY WERE TO USE THAT PROPERTY FOR CITY PURPOSES, FOR GOVERNMENTAL PURPOSES. AND THAT IS EXACTLY WHAT THE, THE, UM, UM, BOTH CASE LAW AND THE ATTORNEY GENERAL RECOMMENDS IS THAT IF WE DO END UP GIVING PROPERTY OR SELLING IT TO A NON-PROFIT LIKE THE GER GARLAND EMERGENCY CORPS FOR A, A SMALL VALUE, BUT SELLING, GETTING SOME, GETTING SOME CONSIDERATION BACK, THAT WE HAVE A PROVISION IN THAT SALES AGREEMENT THAT BASICALLY SAYS THAT THIS PROPERTY IS TO BE USED TO, UM, ASSIST THE CITY AND ITS GOVERNMENTAL FUNCTIONS. AND SO THAT'S KIND OF THE THREE RECOMMENDATIONS TO AVOID THE VIOLATION OF A CONSTITUTIONAL AMENDMENT THAT I WOULD RECOMMEND Y'ALL FOLLOW IN DEVELOPING YOUR POLICIES. OKAY. QUESTIONS? YES. YOU SAID ONE ITEM IS ADOPTED RESOLUTION STATING THAT PROPERTY IS SURPLUS OR SALVAGED. THAT'D BE FOR EACH ITEM THAT WE WANT TO DISPOSE OF, OR IF IT'S A, IF IT'S A LOT RIGHT. OF ITEMS. IF IT'S A COLLECTION OF ITEMS, THEN YOU COULD DO A GENERAL STATEMENT, A GENERAL FINDING THAT THE COUNCIL CONSIDERED THE SALVAGE PROPERTY. MM-HMM. . OKAY. AND OFTENTIMES, YOU KNOW, BEST I CAN TELL IN MY RESEARCH, I'VE NEVER FOUND ANYTHING THAT ADDRESSED, STRICTLY ADDRESSED THE FINER DETAILS BETWEEN SALVAGES AND SURPLUS PROPERTY. MEANING THAT, FOR EXAMPLE, I KNOW WE'VE DONATED EQUIPMENT TO THE GARLAND EMERGENCY CORPS, KNOWING THAT THEY WERE GONNA LIKE A, I THINK IT WAS, IT'S NOT CALLED A DUMP TRUCK, BUT IT'S IT'S DUMP TRUCK. YEAH. A LARGE TRUCK. WE DONATED THE DUMP STUFF. YEAH. MM-HMM. , TECHNICALLY IT HAD VALUE TO IT. IF WE HAD SOLD IT AUCTION, WE'D PROBABLY GOT A VERY SMALL AMOUNT. BUT THE TRUTH IS, BY MAINTAINING IT AND CONTINUING TO MAINTAINING IT, IT HAD NO VALUE FOR THE CITY. IN FACT, IT WAS, IT WAS ONLY A COST FOR THE CITY AT THAT POINT. MM-HMM. BECAUSE OF THE MAINTENANCE REQUIREMENTS. AND SO IS THAT A, IS THAT UNDER THE LAW SALVAGED OR SURPLUS PROPERTY? IT'S HARD TO SAY. YOU KNOW, I WOULD, I WOULD, I THINK WE COULD EASILY MAKE THE ARGUMENTAL, IT'S A SALVAGE PROPERTY, YOU KNOW, AS LONG AS WE, WE KEEP IT, WE'RE HAVING TO PAY FOR SOMETHING THAT HAS NO VALUE TO US, THAT'S NOT USEFUL TO US. AND THIS WAY, AT LEAST THIS ORGANIZATION WILL USE IT FIRST AND FOREMOST FOR CITY PURPOSES. THEY'RE ALLOWED TO USE IT FOR OTHER PURPOSES. BUT FIRST AND FOREMOST, IT'S, IT'S USED FOR CITY PURPOSES AND TO BENEFIT THE CITY. AND, UM, UM, AND SO MAKING THAT FINDING IS, IS NOT THAT DIFFICULT. WE JUST HAVE TO PUT IN EACH TIME WE MAKE THAT FINDING, EACH TIME THE COUNCIL MAKES THAT FINDING, WE'LL NEED TO PUT THOSE FINDINGS OF FACT IN THE RESOLUTION. MM-HMM. . AND THEN ARE THERE ANY PROVISIONS ONCE THE NONPROFIT, WHOEVER TAKES IT AFTER US, FOR THEM TO DISPOSE OF THE PROPERTY, AT WHAT POINT DO THEY, IF THEY DETERMINE THAT THEY CAN'T EVEN SALVAGE IT ANYMORE, CAN THEY REPURPOSE IT OR USE IT FOR ANOTHER, YOU KNOW, DOES IT ELIMINATE THE GOVERNMENTAL FUNCTION ISSUE? RIGHT. THAT'S ONE WAY THAT WE RETAIN CONTROL. AND THAT'S SOMETHING THE COURTS LOOK AT IS TO WHAT EXTENT ARE, ARE WE MAINTAINING SOME CONTROL OVER THE PROPERTY THAT WE'RE GIVING TO NONPROFITS OR TO OTHER PRIVATE ORGANIZATIONS? AND THAT'S ONE WAY, THAT'S A GREAT WAY TO DO IT IS SAY THAT, LISTEN, IF WE DIVEST OURSELVES OF THIS PROPERTY AND WE CONVEY IT OVER TO YOU, YOU HAVE TO HAVE IT FOR, YOU HAVE TO COMMIT TO US THAT YOU'RE GONNA KEEP IT FOR FIVE YEARS. AND THAT'S ONE WAY OF DOING THAT A FIVE YEAR PERIOD FOR THIS TYPE OF PROPERTY WE'RE TALKING ABOUT. IT'S PLENTY TO WHERE WE COULD DEFEND ANY, UM, OKAY. ANY CLAIM AGAINST IT. SO PUT A TIMELINE ON THAT, THAT'D BE THE SOLUTION. OKAY. ALL THANK YOU, MR. CHAIR. YEP. UM, BRIAN, I WAS, I WAS LOOKING AT YOUR, UH, THE STEPS YOU WERE TALKING ABOUT AND, AND ONE OF THE LAST THINGS WAS, UM, KIND OF SELECTING A DEPARTMENT THAT WOULD, UH, HANDLE DISPOSITION OF THESE THINGS. UM, AND IN TRYING TO THINK THROUGH A PROCESS TO GET THERE, I WONDERED IF, IF IT MIGHT HELP US TO FORM THE PATHWAY BY STARTING THERE, IS WHAT DEPARTMENT IN THE CITY WOULD BE BEST SUITED TO THAT LOOKING AT YOU, PHIL? YES, MA'AM. UH, SO WHAT I WOULD RECOMMEND WOULD BE THAT THE PURCHASING DEPARTMENT HANDLED THIS AS THEY ARE, UH, THE ONES THAT, UH, ADMINISTER THE AUCTIONS AT THIS TIME. AND SO THEY HAVE RECORD OF ANY ITEM THAT IS DECLARED SALVAGE OR SURPLUS BEFORE IT IS RETIRED. AND SO THEY COULD ADMINISTER THAT. AND I THINK, UH, ANY, ANYTHING THAT WE MAY DRAFT, I WOULD, WE COULD POTENTIALLY RECOMMEND THAT IT WOULD, IT WOULD BE TO THE, UH, DISCRETION OF THE CITY MANAGER OR HIS OR HER DESIGNEE TO BRING THIS TO FORWARD TO COUNCIL. SO IN THE EVENT, IT'S, IT'S SOMETHING THAT'S NOT HELD WITHIN PURCHASING. IF IT'S SOMETHING THAT FLEET NEEDS TO BRING OR, OR WHATEVER IT MAY BE, THERE'S SOME FLEXIBILITY, BUT PURCHASING WOULD BE A GOOD PLACE FOR IT TO LIVE. THAT WAS MY ASSUMPTION, BUT I WANTED TO HEAR IT FIRST YES. FROM YOU. SO, UM, OKAY. AND YOU SAID REALLY THAT THE FIRST THING YOU NEEDED WAS A WAY TO DETERMINE FAIR MARKET VALUE. AND DID YOU HAVE ANY BRILLIANT IDEAS [00:30:01] SINCE YOU BROUGHT IT UP OR SHOULD WE LOOK AT PHIL AGAIN? OH, YOU'RE LOOKING AT ME. I COULDN'T TELL. YOU'RE LOOKING AT NO, UM, HE'S TRYING TO GET AWAY. YEAH. , I DON'T KNOW IF THEY'RE BRILLIANT IDEAS. I, A LOT OF THE DETERMINATION OF FAIR MARKET VALUE IN THIS CONTEXT IS MORE ART AND SCIENCE, AND IT'S REALLY SUBJECTIVE BECAUSE JUST BECAUSE IT, IT MAY BRING A SMALL AMOUNT THAT'S DE MINIMUS IN THE PRIVATE MARKET, MAY NOT MEAN THAT IT'S, IT'S, IT'S WORTH ANYTHING TO THE CITY. AND SO OFTENTIMES WHEN WE MAKE THAT DETERMINATION, WHETHER OR NOT IT'S SURPLUS OR SALVAGE, AND WE'VE DONE THIS AGAIN WITH THAT DUMP TRUCK, WE MADE THE DETERMINATION THAT IT WAS NO PRACTICAL USE FOR THE CITY. IN FACT, IT WAS ONLY COSTING THE CITY MONEY AT THAT POINT. AND SO WE CONSIDERED IT SALVAGED EVEN THOUGH ARGUABLY YOU COULD COME BACK IN AND SAY, WELL, REALLY IT'S KIND OF SURPLUS CUZ IF YOU DID SELL IT, YOU COULD GET $400 FOR IT OR $500 FOR IT. UM, UM, AND, AND SO IT'S REALLY MORE ART THAN SCIENCE. BUT YEAH, I THINK THAT AS LONG AS WE MAKE FAN FINDINGS OF FACTS, ONE OF THINGS THAT COURTS DO, UM, UM, COURTS ARE REALLY GOOD AT IS DEFERRING TO LEGISLATIVE BODIES OF LOCAL GOVERNMENTS. AND SO IF A LEGISLATIVE BODY MAKES A FINDING OF FACT THAT WE CONSIDERED THIS SALVAGE PROPERTY, AND SO, AND THEREFORE THEN THEY'RE GONNA DEFER TO Y'ALL AND, UM, THEY'LL DEFER TO THAT DETERMINATION. WE JUST HAVE TO MAKE SURE THAT FINDING OF FACT IS SPELLED OUT IN THE, IN THE RESOLUTION OF ONCE WE TRANSFER THOSE ASSETS OVER AND THAT WOULD GO INTO THE RECITALS. THE WHEREAS IS, AND THE NOW THEREFORES, UM, SECTION OF A RESOLUTION. BUT THE REALITY OF THAT IS THE NINE OF US ARE NOT GOING TO SIT DOWN AND LOOK AT PIECES AND PARTS AND OBJECTS AND SAY, OH, WELL WE THINK THIS IS, SO WHAT WILL BE THE PROCESS TO BRING IT TO US? HOW HOW WILL THAT CHANNEL FLOW THAT YOU'RE PICTURING? IT'LL GO THROUGH STAFF AND STAFF WILL MAKE, BECAUSE VERY RARELY, ALTHOUGH THERE'S SOME INSTANCES WHERE Y'ALL DO, COUNCIL VERY RARELY DOES THE BACKGROUND WORK. WHEN Y'ALL MAKE FINDINGS OF FACTS, Y'ALL RELY ON STAFF'S PROFESSIONAL OPINION AND RESEARCH AND THEIR METHODOLOGY. AND SO Y'ALL WOULD RELY ON STAFF ON THAT. AND SO STAFF WOULD COME UP WITH A PLAN ON HOW TO DO THAT. THE EASIEST WAY TO DO THAT, OF COURSE, AND IT'S PROBABLY NOT PRACTICAL, IT'S PROBABLY THE REASON WHY WE'RE HAVING THIS DISCUSSION IS ALWAYS A COURSE, THE AUCTION, UM MM-HMM. , ONCE YOU HAVE AN AUCTION, THE FAIR MARKET VALUE QUESTION GOES AWAY. AND SO MAYBE THERE ARE CASES WHERE EVERY SINGLE TIME WE WANT TO HAVE AN AUCTION, EVEN IF IT'S ONLY OPEN TO NON-PROFITS, UM, UM, WE COULD CERTAINLY DO THAT. YOU COULD LIMIT THE AUCTION IN PEOPLE'S ABILITY TO BID FOR NON-PROFIT PURPOSES AND, UM, UM, PUT, YOU COULD STILL PUT RESTRICTIONS ON THE USE OF THAT PROPERTY FOR GOVERNMENTAL PURPOSES AND TO ASSIST THE CITY OF GARLAND IF THAT'S WHAT YOU WANTED TO DO. YOU CAN MAKE THOSE RESTRICTIONS IN THOSE AUCTIONS. SO THAT WOULD BE ONE WAY OF, OF LIMITING THE POOL IF YOU'RE MM-HMM. , IF YOU HAVE SOMETHING AND YOU WANT TO GIVE NON PROFITS FIRST CRACK AT IT. RIGHT. THEN YOU COULD HAVE A LIMITED AUCTION WITH STRINGS ATTACHED IF THEY WIN. YEP. UM, QUALIFY THEM IN ADVANCE AND THAT WOULD SET THE VALUE. OR IF ABSOLUTELY. EVEN IF IT'S ONLY $10. SO IF YOU HAVE ONE PERSON TO RESPOND, YOU PUT THE AUCTION OUT THERE FOR A PIECE OF EQUIPMENT, UM, A, A BACKHOE AND YOU SAY, THIS PIECE OF EQUIPMENT IS GOING UP FOR AUCTION, HERE ARE THE ELIGIBLE BIDDERS, AND YOU, YOU PUT NON-PROFITS AND THE, THE, UM, ASSET WILL BE SOLD, UM, CONTINGENT UPON IT'S BEING USED FOR PUBLIC PURPOSES, HELD FOR, AND YOU CAN PUT RESTRICTIONS AND, AND HELD FOR FIVE YEARS. RIGHT. THAT WOULD GREATLY RESTRICT AND IT GETS AROUND THE FAIR MARKET VALUE PROBLEM. AND QUITE FRANKLY, WHATEVER, UM, UM, NON-PROFIT ORGANIZATION YOU HAD IN MIND THAT YOU THINK WOULD BEST USE THE PROPERTY WOULD PROBABLY BE, IN MOST CASES, THE ONLY ONE TO BID ON THE PROPERTY. YEAH. AND EVEN IF THEY AREN'T, YOU'D HAVE ANOTHER NON-PROFIT ORGANIZATION BIDDING ON IT AND HAVING THE SAME RESTRICTIONS. AND SO THE CITY STILL BENEFITS FROM THAT, KINDA LIKE THAT. SO. OKAY. UM, IS THERE ANY, IS THERE ANY QUESTION OF APP? UH, UNDER THE CURRENT THING WHERE WE HAVE TO DO THE RESOLUTION AND, AND WE HAVE FULL CONTROL OVER IT, WE, WE DO HAVE SOME ABILITY TO GAUGE APPROPRIATENESS OF THE, OF THE ASSET FOR THE ORGANIZATION, AND WE HAVE AN ABILITY TO STOP OVERUSE OR ABUSE OF THE PROCESS. HOW DOES THAT WORK INTO A TIERED AUCTION SYSTEM? DO WE HAVE ANY OPTIONS THERE OR IS IT TRULY JUST AN OPEN MARKET AT THAT POINT? BECAUSE I'M, I'M JUST THINKING ABOUT SOME RIDICULOUS EXAMPLES. WHAT IF THE CAT COLONY FOLKS WANTED AN EFFICIENT WAY TO, TO MOVE KITTY LITTER AROUND AND WANTED TO BUY THE DUMP TRUCK? WE'D GO, OKAY, WELL THAT'S NOT, WE'RE NOT DOING THAT. I MEAN, IT'S FUNNY, BUT NO, WE'RE WE'RE NOT GOING TO, I MEAN, IF THEY WIN AN AUCTION, THEN THEY WIN AN AUCTION AND THEY HAVE TO MAINTAIN THAT THING FOR FIVE YEARS AND FIGURE OUT WHAT TO DO WITH IT. YOU COULD, IN YOUR RESTRICTIONS IN THE AUCTION, IF YOU WANTED TO GET SPECIFIC ENOUGH. IN GENERAL, YOU PROBABLY DON'T WANT TO GET TOO SPECIFIC, BUT YOU MAY HAVE CASES WHERE [00:35:01] YOU DO, YOU COULD LIMIT THE SPECIFICS TO CERTAIN FUNCTIONS. SO FOR EXAMPLE, THE DUMP TRUCK, YOU COULD SAY FOR, UM, TRAFFIC CONTROL IN, UM, UH, UH, EMERGENCY SITUATIONS AS DIRECTED BY POLICE OR THE FIRE DEPARTMENT, THE GARLAND POLICE DEPARTMENT OR THE GARLAND FIRE DEPARTMENT. YEAH. SO YOU CAN RESTRICT IT AND UM, UM, THAT WAY THE DUMP TRUCK DOESN'T GET SOLD TO SOMEONE WHO'S GONNA HAUL ON CAT LITTER WITH IT. SO FROM A, FROM A FREE MARKET POINT OF VIEW, DOES THIS OFFEND ANYBODY? NO. KEEPING THE ASSETS FOR NONPROFIT USE IN GARLAND IN THE SERVICE OF THE CITY, CUZ THE TAXPAYERS HAVE, HAVE PURCHASED THE ITEM, IT HAS SOME VALUE. IT MAY GO FOR LESS VALUE POTENTIALLY TO A NONPROFIT WORKING IN THE CITY THAT SHOULD PROVIDE VALUE BACK TO THE TAXPAYERS. AND THAT'S, THAT'S KIND OF MY CAN ARE WE ABLE TO RESTRICT IT TO GARLAND BASED OR, OR WE ARE. OKAY, GOOD. I'M LOOKING TO YOU, DYLAN CUZ UH, I THINK THAT, I MEAN, AT THIS POINT IT WAS REACHED THERE, BUT THE ATTORNEY ALREADY SAID IT'S LUMINOUS VALUE TO THE CITY AT THAT POINT ANYWAY, SO I, I DON'T HAVE A ISSUE WITH THAT. OKAY. NO. PHIL, YOU'RE TELLING ME ABOUT SOME, UH, COUPLE OF THE THINGS YOU DID IN THE, THE CITY THAT SHALL REMAIN NAMELESS . UM, DO YOU WANT TO TELL US ABOUT THAT PROGRAM AND SEE IF WE CAN WORK THOSE IDEAS IN? SURE, SURE. UH, SO THE, THE CITY I, I DON'T MIND NAME IN THE CITY, THE CITY OF ODESSA HAD A, UH, AN, UH, ORDINANCE IN PLACE THAT ALLOWED FOR THE, THE CITY MANAGER TO DEFINE EITHER SURPLUS OR SALVAGE, UH, PROPERTY. AND SO, UH, TYPICALLY WE WOULD RECEIVE REQUESTS FROM, UH, SURROUNDING, UH, VOLUNTEER FIRE DEPARTMENTS. THEY WANTED TAHOES, THEY WANTED, UH, FIRE EQUIPMENT THAT WAS BEING, UH, RETIRED. UH, TYPICALLY THE, AS, UH, THE CITY ATTORNEY SAID A LOT OF THAT EQUIPMENT, IT WAS COMING TO A POINT WHERE MAINTENANCE WAS MORE COSTLY THAN MAINTAINING IT. SO WE NEEDED TO GET, GET RID OF IT. UM, AND AS THE WAY THAT THE VOLUNTEERS OPERATE, UH, THE EQUIPMENT WAS NOT BEING UTILIZED ON A DAILY BASIS. IT WAS MORE OF A SPORADIC, UH, UH, INSTANT USE SO THAT THEY, IT IT MADE SENSE FOR THEM TO, TO HAVE THOSE ITEMS. SO, UH, IN MOST CASES, UH, THE CITY MANAGER WOULD, UH, WORK WITH THE PAR PURCHASING DEPARTMENT TO ASSIGN A VALUE TO THAT, UH, PROPERTY. AND, UH, IF IT WAS, UH, OVER, I BELIEVE OVER A THOUSAND DOLLARS, HE WOULD SEEK TO, TO GET THAT MONEY FROM THE NONPROFIT AND SELL IT DIRECTLY TO THE NONPROFIT. SO IF IT WAS WEST ODESSA VOLUNTEER FIRE DEPARTMENT, THEY KNOW THIS TRUCK'S UP FOR AUCTION. HE WOULD, HE WOULD SELL THAT TO HIM. NOW, IF IT WAS UNDER A THOUSAND DOLLARS, HE WOULD SEEK THE COUNCIL TO JUST, UH, UH, DONATE IT. BUT, UH, WITHIN THAT THERE WERE STIPULATIONS THAT, UH, THEY HAD TO RESPOND TO CITY EVENTS, UH, YOU KNOW, GRASS FIRES, EMERGENCY EVENTS WITHIN THE, IN THE, IN THE CITY AND HAD TO BE AVAILABLE FOR THAT. AND I BELIEVE THAT THEY WERE NOT ABLE TO DISPOSE OF THE, THE UNIT THEMSELVES. THEY HAD TO TURN IT BACK INTO THE CITY AT THE END OF THEIR, UH, THEIR TIME. AND WHAT, UH, THAT, THAT WAS SOMETHING THAT WAS, THAT WAS, UH, THAT WE REALLY DIDN'T LIKE TO, BECAUSE BY THE TIME IT CAME BACK TO US, WE, WE WERE GETTING RID OF IT BECAUSE IT WAS HAVING ISSUES OR IT WAS DEPRECIATED. UM, AND IT WAS EVEN WORSE CONDITION BY THE TIME IT CAME BACK TO US. SO I THINK AT THAT POINT, AFTER FIVE YEARS, WHATEVER TIMEFRAME, THE, THE COMMITTEE AND COUNCIL DECIDES ON THAT THEY CAN DISPOSE OF IT AS AS, AS NEEDED. BUT, UH, THAT SEEMED TO BE, UM, A SYSTEM THAT WORKED FOR US. AND, UH, WHAT WE DID, UH, DO THROUGH INTERNAL POLICY OR THROUGH THE CITY MANAGER'S INTERNAL POLICY WAS EACH GROUP WAS ALLOWED TO REQUEST ONE ITEM PER YEAR. SO THAT WAY IT WASN'T SEVERAL, THE SAME GROUP COMING OVER AND OVER AND SAYING, WELL, I WANT EVERY FIRETRUCK YOU'VE GOT IT. IT WAS ONE, ONE ITEM PER YEAR THAT THEY WOULD, UH, THAT THEY WOULD BE ABLE TO, UH, TO REQUEST. UH, AND THEY WOULD TYPICALLY DETAIL WHAT THAT, THAT THAT ITEM WOULD BE USED FOR. SO, UH, YOU KNOW, WE WOULD HAVE, UM, A, A BACKHOE THAT WOULD GO OUT AND THE, THE VOLUNTEER FIRE DEPARTMENT WOULD SAY, WELL, THIS WOULD HELP US KNOCK DOWN BRUSH AND FIGHTING FIRES, OR WHATEVER IT MAY BE. OR IF THEY WANTED SCBAS, THEY COULD TALK ABOUT THEIR ABILITY TO TRAIN THINGS OF THAT NATURE. AND, AND ALSO, UM, ACTUALLY FIGHT FIRES. OKAY. SO IF WE, GO AHEAD. GO AHEAD. I, I JUST WANTED TO MAKE SURE I UNDERSTOOD. SO IN A, IN THE CITY, I WON'T NAME AGAIN CUZ IT ANNOYS HIM. YEAH. , UM, UH, ITEMS THAT WERE DETERMINED BY THE CITY MANAGER TO BE UNDER $1,000 IN VALUE. THE COUNCIL THEN GAVE THE GO NO-GO FOR DONATING IT. DONATING, CORRECT. YES, MA'AM. TO, SO THEY ACTUALLY HAD TO REQUEST IT. UH, SO, UM, IT WAS INTERESTING AND WHEN ANYTHING WOULD GO TO, UH, TO, TO AUCTION WOULD BE RETIRED, UH, THERE WAS A CENTRAL LOCATION THAT WAS HELD. AND SO ALL OF THE GROUPS THAT WERE INTERESTED IN OUR ITEMS, THEY KNEW WHERE TO, TO GO AND, AND SEE THOSE ITEMS. AND SO THAT, THAT MAY BE A DYNAMIC WE NEED TO, TO WORK THROUGH. UH, BUT, UH, AND OF COURSE IT WAS REALLY LIMITED TO THE, UM, TO THE VOLUNTEER FIRE DEPARTMENTS IN, IN THIS PREVIOUS CITY. AND SO THEY KNEW WHEN THEY SAW IT IN AN OLD FIRETRUCK OR AN OLD TAHOE PARKED AND THIS SIDE OF THE YARD, THAT THAT'S GOING TO AUCTION AND THAT'S WHERE THEY COULD GO AND, AND REQUEST THAT, THAT TYPE OF, UM, TYPE OF ITEM. WELL, I DON'T KNOW THE [00:40:01] BRIAN HAVING A, A CITY MANAGER BE TASKED WITH DETERMINING, UM, VALUE. SURE. UM, BECAUSE BASICALLY WHAT THEY WERE DOING WITH THE A THOUSAND DOLLARS, AND HE CAN CORRECT ME IF I'M WRONG, IT SOUNDS LIKE WHAT THEY WERE DOING IS THEY SET THE THOUSAND DOLLARS VALUE AS THE, AS THE DEMARCATION BETWEEN SALVAGE AND SURPLUS. RIGHT. AND SO THE CITY MANAGER IS JUST MAKING THE DETERMINATION THAT THIS IS SALVAGE PROPERTY. AND SO, UM, WHATEVER SALVAGE PROPERTY, THEN, UM, UM, YOU COULD HAVE THE PROCESS COME BACK TO THE CITY COUNCIL TO AFFIRM, OR THE CITY COUNCIL WOULD JUST SAY, NO, THAT'S NOT SOMETHING THAT WE WANT TO TREAT HIS SAL'S PROPERTY. I MEAN, OR YOU COULD SET IT ALL UP IN THE BEGINNING, JUST GIVE HIM THE AUTHORITY, GRANT HIM THE AUTHORITY TO MAKE THAT DETERMINATION. AND, UM, YOU CAN GO THAT WAY WITH IT TOO. IT SEEMS MUCH SIMPLER. MM-HMM. . AND REALLY WE COULD ALSO, YOU KNOW, HAVE JUDGEY YARD BE WHERE ALL THE THINGS GO AND GET PARKED SO THAT PEOPLE CAN NO, I GUESS HE WON'T LIKE THAT. UM, WHEN YOU DON'T COME TO THE MEETING, WE ASSIGN YOU THINGS. SO IT'S, THAT'S EXACTLY MY THOUGHT. HE'S NOT HERE, SO THERE YOU GO. UM, ANYWAY, UM, I, I LIKE THAT. THAT SEEMS VERY CLEAN. SO IF IT'S LEGAL, UM, THAT WOULD PROBABLY BE MY, MY PREFERENCE OVER USING MORE CONVOLUTED METHODS TO DETERMINE SALVAGE VERSUS SURPLUS. AND I THINK THAT IF I, IF I MAY, MR. CHAIR, I THINK THAT ALSO ASSISTS AS WITH AUCTIONS. THERE'S, UH, A LOT OF, UH, UH, LEGAL ISSUES THAT RELATES TO EMERGENCY EQUIPMENT NOW. SO, UH, IF, IF IT DOES HAVE THE RED AND BLUE LIGHTS, IF IT HAS ANY KIND OF, OF MARKINGS EMERGENCY VEHICLE, IT HAS TO BE STRIPPED OFF. BUT IF, YOU KNOW, THAT'S GOING DIRECTLY TO A VOLUNTEER GROUP, AND I THINK THERE'S SOME, SOME ASSOCIATIONS WITH THAT, THEY CAN STILL HAVE CERTAIN MARKINGS AND, AND NO MARKINGS, OR THEY CAN HAVE YELLOW LIGHTS OR RED LIGHTS. AND SO BEING ABLE TO WORK WITH WHO ACTUALLY YOU'RE GIVING THAT IN THAT, UH, ITEM TO YOU CAN DETERMINE HOW TO, HOW TO TURN THAT EQUIPMENT BACK OVER TO THEM TO BE UTILIZED THE BEST. AND INSTEAD OF IT JUST BEING KIND OF OPEN IN ON WHO ENDS UP WITH IT MM-HMM. . SO PUTTING ALL THESE TOGETHER, , I THINK, UM, WE'RE ESSENTIALLY TALKING ABOUT A TIERED AUCTION SYSTEM THAT MOST OF LEAVES COUNCIL OUT OF IT, WHICH I'M A BIG FAN OF BECAUSE THESE THINGS DON'T NEED TO BE POLITICIZED. UM, NONPROFITS GET TO COME IN AND, UM, HAVE THEIR OWN AUCTION ON ANYTHING THAT'S OUT THERE, UH, WHETHER IT'S SALVAGE OR SURPLUS. WE'RE GONNA LET THAT AUCTION PROCESS DECIDE THE VALUE. AND WHEN THAT'S DONE, WHATEVER'S LEFT FROM THAT GOES OUT TO PUBLIC AUCTION. AND THAT PROCESS RUNS THE SAME WAY IT ALWAYS HAS. AND THAT'S IT. AND IF THERE'S A, AN OCCASIONAL TIME WHERE A NONPROFIT COMES IN AND SAYS, HEY, THIS THING IS NOT, DOESN'T REALLY FIT INTO THE FLOW OF EVERYTHING Y'ALL ARE DOING, COUNCIL STILL HAS THE ABILITY TO PASS AN ORDINANCE THAT, THAT GRANTS THE NONPROFIT USE OF THAT, THAT ASSET OR OWNERSHIP OF THAT ASSET BASED ON THE WAY WE'VE DONE THINGS IN THE PAST. SO WE CAN COME IN AND OVERRIDE THE PROCESS IF WE HAD A REALLY, REALLY COMPELLING REASON TO. DOES THAT SEEM REASONABLE ON ITS FACE TO EVERYBODY? WELL, TO ME IT'S KIND OF, UM, WAKING YOU TO DO THE TIERED AUCTIONS OR DO THE CITY MANAGER DRAWING A LINE TO SAY SURPLUS SALVAGE, IN WHICH CASE WE WOULDN'T HAVE TO DO A, UM, AND, AND IF WE DID THAT IN A SIMILAR WAY, WE COULD ALSO GIFT THE, UM, SALVAGE ITEMS TO THE NONPROFITS THAT HAVE APPLIED FOR THEM INSTEAD OF HAVING THEM GO HEAD TO HEAD, UM, IN AN AUCTION THAT SEEMS MORE STREAMLINED TO ME THAN TIERED AUCTIONS. OKAY. UM, SO I'M KIND OF LEANING TOWARD THAT E EITHER WAY WOULD WORK. YEAH. WELL, UM, I'M JUST WONDERING IF INSTEAD OF THE FIRST TIER WE DO THAT, THAT DETERMINATION JUST BY THE, BY VIRTUE OF HAVING THE CITY MANAGER MAKE THE DECISION. I DON'T THINK THAT, I MEAN, OF COURSE HE MIGHT HATE THAT TOO, BUT YEAH, HE'S NOT HERE. I LIKE DRAWING THE LINE AT LETTING THE CITY MANAGER TERM BETTER. LIMITING THE NUMBER OF ENTRANCE INTO AN AUCTION SEEMS LIKE YOU'RE NOT GETTING A FAIR MARKET VALUE IF YOU HAVE ONE BIDDER. RIGHT. I MEAN, ONE BIDDER IS NOT COMPETING AGAINST ANYONE BID $1, AND THAT'S NOT NECESSARILY A FAIR MARKET. RIGHT. IF YOU DON'T HAVE ANY MARKET COMPETITORS. OKAY. SO IF THERE'S A DETERMINATION, WHATEVER WE SET THE LINE AT THAT IS NO LONGER VALUABLE TO US, THAT MAINTENANCE COSTS OR STORAGE COSTS OR WHATEVER, TOO MUCH, THEN WE DRAW THAT LINE. AND I'M FINE WITH HAVING IT THAT WAY RATHER THAN SEPARATE OPTIONS. OKAY. CAN YOU GUYS BUILD THAT, UM, THAT PROGRAM ON PAPER AND LET'S LOOK AT IT AND TWEAK IT AND APPROVE IT NEXT, UH, NEXT MEETING? SURE. GOOD. I'D LIKE TO [00:45:01] PLAGIARIZE AS MUCH AS POSSIBLE FROM THAT CITY. ABSOLUTELY. I, I HAD DANIEL Y'ALL'S IDEAS ED FAMILY THAT GREW UP IN MIDLAND, SO WE DON'T REALLY TALK ABOUT THE OTHER CITY. YEAH. IT'S, IT'S A, IT'S A REGIONAL ISSUE. . ALL RIGHT. UH, THAT WAS ITEM TWO B. WE ALREADY DISCUSSED TWO C UH, ITEMS FOR PENDING DISCUSSION. COUNCIL POLICY ON, ON ALTERNATIVE FUELED VEHICLES, UH, MEMBERS. UM, THE AUDIT COMMITTEE, UH, WE'LL GET A REPORT BACK ON THEIR TAKE HOME POLICIES FOR VEHICLES. UH, NEXT WEEK. UH, WE ARE GONNA ROLL THAT INTO A COUNCIL POLICY ON ALTERNATIVE FIELD VEHICLES. AND THE OVERLAP THERE IS COUNCIL POLICY ON TAKE HOME OF ALTERNATIVE FIELD VEHICLES JUST TO MAKE IT NICE AND COMPLICATED. BUT WE'LL, UH, TACKLE THAT IN JANUARY. UH, ALSO COMING UP IN JANUARY IS THE, UH, ANNUAL REVIEW OF COUNCIL POLICY, WHICH WE JUST COMPLETED, SO WE PROBABLY DON'T NEED TO DO IT AGAIN. UH, WE'LL ALSO LOOK AT THE HOMESTEAD AND, UH, SENIOR TAX EXEMPTIONS BY POLICY IN JANUARY. UH, SO WE'LL HAVE A, WE'LL HAVE A BIT OF WORK AHEAD OF US NEXT MONTH. UH, WE HAVE NO REPINNING REPORTS OUT TO COUNCIL ANYMORE. WE'VE CLEARED THAT QUEUE AND UNLESS THERE'S ANYTHING ELSE, WE ARE ADJOURNED AT 2:46 PM THANK YOU ALL FOR COMING. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.