[00:00:11]
GOOD. EVENING AND WELCOME TO THE MONDAY FEBRUARY 19TH 2024 WORK SESSION FOR THE GARLAND CITY COUNCIL. UH, THE FIRST ITEM ON OUR AGENDA THIS EVENING IS PUBLIC COMMENTS ON WORK SESSION ITEMS. I DON'T BELIEVE WE HAVE ANY ONE REGISTERED TO SPEAK THIS EVENING. OK? MOVING ON, UH,
[CONSIDER THE CONSENT AGENDA]
CONSIDER THE CONSENT AGENDA. I HAVEN'T SEEN ANY REQUESTS TO HAVE ANY ITEMS PULLED, BUT THAT[WRITTEN BRIEFINGS]
OPTION REMAINS AVAILABLE. UH, WRITTEN BRIEFINGS. UH JUST TO NOTE, UH, COUNCIL ITEM SEVEN IS BEING PULLED AND WE'LL COME BACK TO US AT A FUTURE WORK SESSION. IT NEEDED SOME ADDITIONAL REVIEW BEFORE IT WAS FINAL. SO THAT WILL COME BACK TO US AT A LATER DATE. UH, FIRST ITEM UNDERWRITTEN BRIEFINGS ITEM ONE FY 2324 BUDGET AMENDMENT NUMBER ONE. ITEM TWO INVESTMENT PORTFOLIO SUMMARY. ITEM 3 2019 BOND PROGRAM. ADDITIONAL PROGRAM MANAGEMENT SERVICES COUNCIL MEMBER, WILLIAMS HAS ASKED FOR MORE DETAIL ON THIS ONE. AND I BELIEVE WE HAVE STAFF AVAILABLE TO ANSWER IT. UH LET'S SEE. THERE'S A BUTTON HERE. COUNCILOR WILLIAMS. GO AHEAD, YOUR HONOR.THANK YOU, MAYOR. MAYOR I. I HAD, UH EXCUSE ME. S SUBMITTED SOME SOME QUESTIONS OR COMMENTS TO STAFF. SO I'M GON TURN THIS OVER TO MISS CRYSTAL AND HER TEAM AND LET THE MADRID THOSE QUESTIONS ARE RAISED. VERY GOOD. OK, MISS CRYSTALS. GOOD EVENING, MAYOR AND COUNCIL. UM SO I AM LITERALLY GONNA READ THE QUESTIONS VERBATIM AS THEY WERE SUBMITTED TO US. UM, QUESTION ONE DRIVER. UH, PLEASE STATE THE DRIVER RATIONALE FOR THE CONTRACT EXTENSION AMOUNT REQUESTED, AND LAURA IS GONNA ANSWER THAT ONE. SO I THINK COUNCILS HEARD ME SAY A ECOM IS THE HORSEPOWER BEHIND THE BOND PROGRAM. IT TAKES TALENTED TECHNICAL PEOPLE FOR US TO DELIVER THE PROJECTS. UM AS WITH MOST TECHNICAL POSITIONS, UH, SUCH AS PROJECT MANAGERS, ENGINEERS, ARCHITECTS, UM WE HAVE BEEN FACED WITH SOME STIFF COMPETITION BETWEEN OTHER CITIES AND THE PRIVATE SECTOR, UM, TO FILL OUR VACANT POSITIONS, AND WE HAVE SEVERAL POSITIONS THAT WE'VE BEEN UNABLE TO FILL, UH, FOR THE PAST COUPLE OF YEARS AND FOR US TO CONTINUE DELIVERING THESE PROJECTS IT IS NECESSARY FOR US TO, UM, CONTINUE AUGMENTING STAFF. WE HAVE DEVELOPED A TRANSITION PLAN THAT TAKES INTO ACCOUNT THE PROJECTS. THEY SCHEDULE THE RESOURCES THAT IT TAKES TO DELIVER. UM WE HAVE SIX POSITIONS THAT WE ARE LOOKING AT EXTENDING IN VARIOUS CAPACITIES RANGING FROM ONE MONTH TO 15 MONTHS, AND THIS REPRESENTS OVERALL A 64% REDUCTION FROM WHERE WE WERE AT THE PEAK OF THE BOND PROGRAM. UM NUMBER TWO BRIEFLY DESCRIBE THE IMPACT OR LINK BETWEEN THE STATED RATIONALE FOR THIS REQUESTED EXTENSION AND VENDOR.
PERFORMANCE SLASH PROJECTS DELIVERY. SO TO THAT, I WOULD SAY MOMENTUM IS KEY. UM A E COM HAS BEEN INSTRUMENTAL IN HELPING US TO DELIVER 70% OF THE PROJECTS WITHIN THE BOND PROGRAM . WE STILL HAVE A LITTLE WAYS TO GO. UM CONTINUITY IS KEY. SO RETAINING THE TALENT THAT WE HAVE, UM, WITH THE SPECIFIC PROJECT KNOWLEDGE IS REALLY KEY TO MINIMIZING THE DISRUPTION IN GETTING THESE PROJECTS ACROSS THE FINISH LINE. SO I'M ACTUALLY GONNA COMBINE THREE AND FOUR AND IT'S PLEASE SHARE SOME OF THE KEY PERFORMANCE ASSESSMENT TOOLS IN PLACE FOR THIS CONTRACT AND SHARE THE PROTOCOL FOR AND FREQUENCY OF VENDOR PERFORMANCE UPDATES AND REPORTING. SO WE CALL THAT A ECOM IS CONSIDERED STAFF AUGMENTATION FOR THE PROJECT MANAGEMENT OFFICE FOR THE REASONS THAT LAURA STATED, UM ASSOCIATED WITH QUESTION ONE, AND THEN YOU ASKED FOR KIND OF PROTOCOL OR FREQUENCY OF REPORTING. SO IN ACCORDANCE WITH OUR CURRENT CONTRACT WITH A COM WE DO QUARTERLY ASSESSMENTS. THESE ARE COMPLETED, THEY'RE DISCUSSED, UM, WITH THE PROGRAM MANAGER AS WELL AS THE VICE PRESIDENT OF A COM AND DURING THOSE DISCUSSIONS, WE TALK ABOUT OPPORTUNITIES WE TALK ABOUT. IS THAT WE MAY HAVE ENCOUNTERED IN THE PREVIOUS QUARTER. UM AND THAT'S KIND OF HOW WE ARE LOOKING AT THEIR PERFORMANCE OVERALL. BUT THAT IS IN ACCORDANCE WITH THE CONTRACT. OK? OK? AND IN THE LAST QUESTION , ARE THERE ANY ADDITIONAL OR PROJECTED AMENDMENTS PROJECTED FOR THIS CONTRACT THROUGH CALENDAR YEAR? 2025 IF SO, WHAT
[00:05:01]
ARE THEY, UH, SHORT AND SWEET? NONE AT THIS TIME. YOU. THANK YOU. THANK YOU. BOTH YOU AND LAURA FOR THIS INFORMATION, AND I MADE IT ONE OR TWO BECAUSE BECAUSE OUR PUBLIC THEY'VE SEEN PROJECTS COME OUT OF THE GROUND WHERE THEY'VE SEEN RIVER AND CUTTINGS AND ALL OF THE CELEBRATION, BUT I WANTED WANTED TO GIVE US AN OPPORTUNITY TO SHARE SOME OF THE BEHIND THE SAME THINGS THAT MAKES THAT MAKES THOSE THINGS POP OUT OF THE GROUND THAT MAKES US RIBBON CUTTING, UH, COME TO COME TO FRUITION AND LORD. SHE'S TALKED ABOUT THOSE AND PRESENT THOSE, BUT BUT, UH, I'VE GOT SOME QUESTIONS AND PEOPLE NEED YOU TO KNOW I FELT THEY NEED TO KNOW.WHAT IS WHAT ARE SOME OF THE FORCES AND WILLS THAT YOU HAVE TO TURN IN ORDER TO GET THOSE PROJECTS OUT OF THE GROUND. SO THAT'S THE REASON I RAISED THOSE QUESTIONS. AND I THINK YOU BOTH FOR THE RESPONSES. THANK YOU, MAYOR ANY ADDITIONAL QUESTIONS WHILE WE STILL GOT THEM HERE? OTHERWISE THIS WILL COME BACK FOR FORMAL CONSIDERATION. MARCH 5TH THANK YOU. MOVING ON TO ITEM FOUR. FY 23 JUSTICE ASSISTANT ASSISTANCE GRANT MEMORANDUM OF UNDERSTANDING. ITEM FIVE. POLICE CONTACT DATA REPORT 2023. ITEM SIX HOMELAND SECURITY GRANT PROGRAM RESOLUTION. AND AGAIN, SEVEN WILL COME BACK FOR FUTURE. ALL RIGHT, MOVING ON TO VERBAL BRIEFINGS. ITEM EIGHT. FLOOD
[8. Flood Prone Property Buyout Program Update]
PRONE PROPERTY. BUY OUT PROGRAM UPDATE. THOSE ARE POSSIBLY SOME OF THE MOST DIFFICULT WORDS FOR ME TO SAY, ESPECIALLY IN A SENTENCE. IT IS IT IS. FLOOD PRONE PROPERTY. BY A PROGRAM.UPDATE. ALL RIGHT. GOOD EVENING, HONORABLE MAYOR AND COUNCIL MEMBERS. I AM HERE TO PRESENT THE FLOOD PRONE PROPERTY. BUY OUT PROGRAM UPDATE. IT IS A MOUTHFUL. YES, IT IS. UM I WOULD BEFORE WE GET REALLY INTO WHERE WE'RE AT IN THE UPDATE ITSELF. I WANTED TO GIVE A BRIEF HISTORY.
THERE'S A FEW COUNCIL MEMBERS ON THAT ARE HERE THIS EVENING THAT WE'RE NOT PART OF THE ORIGINAL ADOPTION OF THE ORDINANCE IN THAT TYPE OF THING, SO I WANTED TO KIND OF GIVE A BRIEF HISTORY IN THE 19 BOND PROGRAM. THERE WAS FUNDING THAT WAS ESTABLISHED, UH, FOR A FLOOD PRONE PROPERTY, BUY OUT PROGRAM IN THE IN THE AMOUNT OF $4 MILLION AS SET FORTH BY THE VOTERS IN 2021 CITY STAFF BEGAN OUR RESEARCH WITH OTHER UM, FLOOD PRONE PROPERTY, BUY OUT PROGRAMS THAT WE WERE AWARE OF, UH, YOU SEE THE CITIES IN THE COUNTY LISTED HERE, ARLINGTON, AUSTIN, FORT WORTH, HOUSTON, SAN ANTONIO AND HARRIS COUNTY. IN OUR DISCUSSIONS WITH THESE UM, CITIES. MOST OF THE CITIES WERE IN A RESPONSE TO A DISASTER TYPE OF SITUATION WHERE WHETHER IT WAS A HURRICANE OR WHETHER IT WAS A LOCAL FLOODING AREA, AND THEY CONCENTRATED ON SPECIFIC AREAS. IT WASN'T JUST AN ONGOING PROGRAM LIKE WE WERE TRYING TO ESTABLISH AT THE TIME. SO UM HARRIS COUNTY WAS THE ONLY ONE THAT HASEALLY AN ONGOING, UM, PROGRAM WITH THEIR BUY OUT PROGRAM, AND WE TALKED EXTENSIVELY WITH THEM. AND THEN WE QUICKLY FOUND OUT THAT THEY SAID WELL, TO GET EVERYTHING ESTABLISHED. YOU PROBABLY SHOULD, UM, HIRE SOMEBODY THAT KNOW WHAT'S WHAT THEY'RE DOING WITH THIS AND GET A LITTLE BIT OF ASSISTANCE. BECAUSE IT AS YOU GO THINGS ARE NOT AS WHAT YOU WHAT THEY SEEM TO BE, AND THAT'S KIND OF WHAT WE FACED GOING THROUGH THIS, SO WE CONTRACT WITH PACHECO COKE TO ASSIST US WITH DRAFTING THE ORDINANCE AND THE PROGRAM GUIDELINES. UM AFTER A FEW MONTHS OF GOING THROUGH THOSE WE VETTED THOSE A DRAFT ORDINANCE AND THE GUIDELINES WITH THE TRANSPORTATION INFRASTRUCTURE AND MOBILITY COMMITTEE BACK IN AUGUST IN SEPTEMBER OF 2022. AFTER THE SEPTEMBER MEETING. WE ESTABLISHED IT AND I, UH, IN THE COMMITTEE SAID, LET'S LET'S PRESENT THIS TO COUNCIL. SO ON OCTOBER 17TH OF 22. I GAVE A PRESENTATION OVER THE BUY OUT PROGRAM AND THE ORDINANCE AS WELL AS THE GUIDELINES TO THE COUNCIL AT THAT TIME, AND THEN ONE MONTH LATER, ORDINANCE NUMBER 7382 WAS ADOPTED ESTABLISHING THE FLOOD PRONE, BUY OUT PROGRAM. UM. THE NEXT COUPLE OF SLIDES ARE ARE VERY SIMILAR. WE'VE UPDATED THOSE WITH THE MORE RECENT INFORMATION OF THE PROCESS. ORIGINALLY WOULD NOT PRESENTED THIS TO COUNCIL. WE FIGURED IT WAS LIKE ABOUT A TWO YEAR PROCESS. WELL IN REALITY. WHEN YOU'RE DEALING WITH FEDERAL FUNDS IT IT HAS BEEN STRETCHED OUT, UM, TO A THREE YEAR PROCESS, SO IT WAS A LITTLE BIT LONGER THAN WHAT WE HAD ANTICIPATED. SO EARLY ON THE STEPS OF THE PROCESS, THE CITY OUTREACH AND APPLICATION PRO PROGRAM ARE THE PROCESS WAS, UH, JANUARY OF MARCH THROUGH MARCH OF 2023. THERE WERE MAILINGS.
THERE WERE PUBLICATIONS. WE ADVERTISE THIS ALSO IN THE GARLAND CITY PRESS, THERE WERE
[00:10:05]
FLYERS THAT WE PLACED OUT IN IN PUBLIC AREAS OF BUILDINGS IN THE MS NB. WELL IT'S EXCUSE ME. IT'S NOW THE RON JONES, UH, BUILDING AND, UH, AS WELL AS CITY HALL AND A FEW OTHER PLACES WHERE THERE WAS A LOT OF TRAFFIC AND, UM AND WE ALSO HAD A WEB PAGE DEDICATED TO THIS PRO TO THIS PROGRAM, TRYING TO GET THE WORD OUT AND ALERT EVERYBODY ABOUT THE PROGRAM. AND THEN WE RECEIVED APPLICATIONS BETWEEN MARCH AND MAY OF THAT OF 23. THEN IT WENT TO THE CITY EVALUATION AND THE TEXAS UM, WATER DEVELOPMENT BOARD APPLICATION PROCESS, UH, OF JUNE OF LAST YEAR THROUGH JULY, 31ST. WE EVALUATED IT INTERNALLY, AND THEN WE MADE OUR SUBMITTAL TO, UH, THE TEXAS WATER DEVELOPMENT BOARD. FOR THE END OF SEPTEMBER AND THEN MOVING INTO THE NEXT PROCESS. THE TEXAS WATER DEVELOPMENT BOARD ACTUALLY REVIEWED THE THAT INFORMATION FROM SEPTEMBER OF LAST YEAR. UH OR EXCUSE ME, REALLY, FROM DECEMBER TO JANUARY OF THIS YEAR , BUT THEY'RE THEY'RE OPENING FOR APPLICATIONS WITH SEPTEMBER TO DECEMBER, 2ND. AND THEN WE ARE CURRENTLY I HAVE IT IN RED AND HERE, THE SUBMITTAL TO FEMA IS SET TO BE SUBMITTED ON FEBRUARY 26, WHICH IS JUST NEXT MONDAY OF THIS YEAR, SO WE ARE TO THAT POINT IN THE PROCESS. SO AFTER THIS FEMA WILL PROCESS THEIR PROCESS INCLUDES INFORMATION REQUEST. IF THERE'S ANY ADDITIONAL INFORMATION, WE HAVE TO PROVIDE THEM, THEN WE WILL GET THAT TO THEM IN THE NEXT FEW MONTHS MARCH TO JUNE, AND THEN THEY SHOULD HAVE THEIR DEDESION AND SELECTIONS MADE BY JULY TO SEPTEMBER AND NOTIFY THE TEXAS WATER DEVELOPMENT BOARD OF THE SELECTIONS, THEN TEXAS WATER OF A BOARD COMES BACK TO THE CITY OF GARLAND, WHICH WE'RE ASSUMING THAT WE WILL BE SUCCESSFUL AND THEY'LL BE DISCUSSING THE CONTRACTS WITH US FOR THE FUNDING AND GET EVERYTHING KICKED OFF AND MOVING TO WHERE WE CAN. HOPEFULLY OUR EXPECTATION IS HIT THE GROUND RUNNING IN JANUARY THROUGH DECEMBER OF NEXT YEAR, ACTUALL PURCHASING THE PROPERTIES CLOSING ON THEM, UM, DEED TRANSFERS, DEMOING OF THE STRUCTURES AND THEN DEDICATION OF THE PROPERTIES TO OPEN SPACE. AND THAT'S ONE THING I TO CLARIFY ANY TIME YOU USE FEDERAL FUNDING FOR PURCHASE OF PROPERTIES LIKE THIS. THEY HAVE TO FOREVER BE OPEN SPACE AFTERWARDS AND DEDICATED AND WE DID TALK ABOUT THAT AT THE COUNCIL MEETING. UM, SO WHERE ARE WE AT AT THIS TIME? AND GIVEN YOU A QUICK, QUICK UPDATE CITY MAILED OUT APPROXIMATELY 900 LETTERS BACK IN JANUARY OF LAST YEAR. UH, WE COVERED EVERY PROPERTY THAT HAD ANY PORTION OF THE FLOODPLAIN TOUCHING THAT PROPERTY SO THAT WE WERE ALL INCLUSIVE AND FROM THAT THE CITY DID RECEIVE 25 APPLICATIONS FROM INTERESTED PROPERTY OWNERS. THESE WERE ALL RESIDENTIAL AT THE TIME. IF COUNCIL MAY REMEMBER THAT THAT WE MADE A DECISION NOT TO INCLUDE COMMERCIAL PROPERTIES AT THIS TIME, IT WAS JUST RESIDENTIAL COMMERCIAL PROPERTIES GETS A LITTLE BIT TRICKIER AND MORE DIFFICULT WHEN YOU HAVE TENANTS IN THE BUILDING, SO WE COUNCIL HAD CHOSEN TO GO WITH PARTICULARLY THE RESIDENTIAL AT THIS TIME. SO ALL 25 APPLICATIONS ARE RESIDENTIAL PROPERTIES AND ORIGINALLY WHEN WE START FIRST STARTED VETTING THIS, UM, WITH THE TEXAS WATER DEVELOPMENT BOARD IN OUR IN OUR CONSULTANT, FIVE PROPERTIES QUALIFIED FOR THE PROGRAM. AND THEN ABOUT 3 TO 4 WEEKS AGO, J IN JANUARY, FEMA ANNOUNCED THEY NOW USE AN AMOUNT OF $360,000 PER STRUCTURE THAT IS LOCATED IN A SPECIAL FLOOD HAZARD AREA, AS OPPOSED TO THEIR PREVIOUS AMOUNT OF 323,000. SO WHAT THIS MEANS IN FOR GARLAND IS THAT A TOTAL OF 19 PROPERTIES OUT OF THE 25 NOW QUALIFY. FOR THE BUY OUT PROGRAM, WHICH PUT US INTO A LITTLE BIT OF A ALL HANDS ON DECK TO GO GET ALL THE INFORMATION THAT WE NEEDED.FIRST WE HAVE TO CONTACT THE PROPERTY OWNERS MAKE SURE THEY'RE STILL INTERESTED, AND THEN THEY HAVE TO PROVIDE ADDITIONAL INFORMATION FOR THE FEMA SUBMITTAL ON THE 26TH OF THIS MONTH, AND SO THE LAST FEW WEEKS WE'VE BEEN WE'VE BEEN SCRAMBLING TO GET A HOLD OF THE PROPERTY OWNERS. UM GOING VISITING WITH THEM. SOME PEOPLE DON'T HAVE ACCESS TO COMPUTERS AS AS WE EXPECT THEM TO, AND, UM SO WE WERE. WE WERE OUT THERE FILLING OUT FORM WORK WITH THEM ONE ON ONE TRYING TO GET THE PAPERWORK COMPLETE. AND THEN, UH, WE'RE ALSO TAKING PHOTOS OF THE HOUSE OF THE HOMES ON ALL FOUR SIDES THAT'S REQUIRED BY FEMA IN TRYING TO PUT ALL THIS INFORMATION TOGETHER. UM AT THE TIME 19. THESE 19 PROPERTIES ARE QUALIFIED. 17 PROPERTIES QUALIFY FOR A 9010 PARTICIPATION SPLIT 90% BEING FEDERAL FUNDED IN 10% BEING LOCAL GARLAND FUNDS AND THEN TWO PROPERTIES QUALIFY FOR 7525 OUR DEADLINE TO GET ALL THIS INFORMATION BACK TO THE TEXAS WATER DEVELOPMENT BOARD BOARD TO PREPARE FOR OUR APPLICATION FOR FEMA WAS LAST
[00:15:02]
FRIDAY. WE DID GET ALL THIS INFORMATION BACK TO THEM. WE FOUND OUT WAS THAT THERE OF THE 19 PROPERTIES FOUR OF THEM ONE PROPERTY HAD SOLD ALREADY. AND THEY WERE NO LONGER INTERESTED.UM, TWO OTHER PROPERTIES HAD PRIVATE. FLOOD INSURANCE BUT NOT NF IP, A NATIONAL FLOOD INSURANCE PROGRAM INSURANCE. THEY DIDN'T HAVE ACTUALLY A POLICY. THEY HAD PRIVATE INSURANCE, SO THEY DID NOT ACTUALLY QUALIFY. AND THEN, UM, ONE OTHER PROPERTY THAT, UH, DID NOT CONTINUE THEIR NF IP COVERAGE OF THEIR HOME, SO THEY WERE EXCLUDED. SO ALL IN ALL WE GOING TO BE PART OF GARLAND'SE APPLICATION TO FEMA NEXT WEEK. UM. FROM THERE. THE TEXAS WATER DEVELOPMENT BOARD WILL FINISH REVIEWING OUR INFORMATION THAT WE PROVIDED THEM THIS WEEK, AND WE THINK WE HAVE IT ALL IN PLACE THERE. THERE MAY BE A FEW THINGS THEY ASK FOR. AND THEN THE CITY WILL SUBMIT THE APPLICATION NEXT WEEK TO FEMA. UM FEMA WILL THEN REVIEW IT AS WE SAW IN THE PREVIOUS SLIDES THAT VIEW BETWEEN MARCH AND JUNE AND JUNE OF THIS YEAR, THE END OF JUNE AND THEN IN JULY TO SEPTEMBER. HOPEFULLY THEY WILL HAVE THEIR DECISION MADE. WE WILL BE PART OF THAT. AND THEN, UH, AGAIN IN JANUARY OF 25, WE SHOULD HOPEFULLY BE ABLE TO MOVE FORWARD AND START UM, APPRAISAL PROCESS IS CLOSING AND PURCHASING PROCESS PROPERTIES DEMO IN THE STRUCTURES AND RESTORING THE PROPERTY TO NATURAL STATE. UM CITY WILL HAVE . TO EXTEND ITS RESOURCES UP FRONT. AND. WE WILL BE. THERE'S A THERE'S A REIMBURSEMENT PROCESS FROM THE TEXAS WATER DEVELOPMENT BOARD. THEY THEY RECEIVED THE FUNDS FROM FEMA, AND THEN THEY WORK WITH THE CITIES, ONE ON ONE OR MORE IN A LOCAL ON A LOCAL BASIS, AND, UH, BUT WE WILL HAVE TO APPLY FOR REIMBURSEMENT. WE'LL KEEP ALL OF OUR DOCUMENTS. HOW WE'RE GOING TO DO THAT JUST YET. WE'RE NOT SURE. WILL IT BE MONTHLY? WILL IT BE QUARTERLY? WE'RE NOT EXACTLY SURE. UM BUT WHAT I WANTED TO INCLUDE IN THIS IS I HAVE SOME INFORMATION. THAT IN IN MY NEXT UM. BULLET POINT HERE , WHERE THE O PC THE OPINION OF PROBABLE CAUSE FOR THE CITY AFTER REIMBURSEMENT WOULD BE AROUND 800 TO A MILLION 800,000 TO A MILLION, BUT WITH THAT WAS BASED ON THE 19 PROPERTIES AND WITH THE 15 PROPERTIES, WE'RE ANTICIPATING A TOTAL COST OF ABOUT 5.2 MILLION, WITH THE CITY'S PORTION BEING AROUND 560,000 AFTER REIMBURSEMENTS. WE DID HAVE ONE PROPERTY THAT DID QUALIFY FOR A FULL 100% BECAUSE THEY WERE ACTUALLY A WHAT THEY CALL A UM SEVERE, REPETITIVE LOSS OR REPETITIVE LOSS PROPERTY THEY'VE HAD CLAIMS WITH FEMA AND , UM BECAUSE OF THE NUMBER OF CLAIMS THAT THEY'VE HAD THEY ACTUALLY QUALIFIED FOR 100% THEY , UM THERE IS ONE PROPERTY THAT STILL IS 7525. AND THEN THE REST OF THEM ARE 9010 SO OUR BENEFIT TO COST ANALYSIS THAT WE'VE WORKED THROUGH WITH. OUR CONSULTANT IS 1.07, WHICH WE NEED TO BE ABOVE A ONE. SO THAT'S A GOOD THING. AND, UM BUT WHERE I'M GOING WITH THE TOTAL COST WITH 5.2 MILLION. WE'VE ONLY ESTABLISHED 4 MILLION IN THIS IN THIS PROGRAM, AND SO WE'RE GOING TO BE WORKING ON GETTING REIMBURSED AS WE GO, BUT WITH THAT WE DIDN'T WANT TO EXTEND ANY FUNDS FURTHER BEYOND TO START ANOTHER WHOLE PROCESS. SO THE CITY IS ELECTING TO DELAY OUR SECOND MAILING TO THE PROPERTY OWNERS TILL JANUARY OF 25 UNTIL WE GET AAA REALLY GOOD HANDLE ON HOW THIS WHOLE PROCESS THIS IS GONNA WORK GETTING REFUNDED FROM FROM FEMA AND OR FROM TEXAS WATER DEVELOPMENT BOARD. SO THIS IS A LEARNING. IT'S A LEARNING CURVE FOR US, BECAUSE IT'S A BRAND NEW PROCESS. UM AND THIS IS WHAT WE KNOW AT THIS TIME, AND I WOULD BE MORE THAN HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE. I KNOW THAT'S A LOT OF INFORMATION ALL AT ONCE. VERY GOOD. FIRST UP, UH MAYOR PRO TEM BASS. THANK YOU. MICHAEL APPRECIATE THE PRESENTATION THERE, UM, ANSWERED QUITE A FEW OF MY QUESTIONS. UM CAN YOU EXPLAIN IN A LITTLE BIT GREATER DETAIL WHEN YOU SAY US THE SPLIT SUCH AS 9010 OR 7525? WHAT EACH OF THOSE MEANS. THERE THERE IS A CALCULATION THAT THAT FEMA USES IN ITS I CAN'T GO INTO A LOT OF DETAIL. IT'S A PRETTY CON I. I WANNA SAY CONVOLUTED. THAT'S A BAD TERM, BUT IT'S BUT IT'S VERY IT. IT INCLUDES A NUMBER OF ITEMS, BUT THERE'S THE, UM SOCIAL A VULNERABILITY INDEX, BUT IT TAKES INTO CONSIDERATION THREE DIFFERENT OTHER ITEMS, BUT THEY CALL IT A SOCIAL SOCIAL VULNERABILITY INDEX. THE ONE THING I CAN COMPARE THIS TO IS BASICALLY LIKE CD PG. AND IN IN OUR COMMON TERMS THAT EVERYBODY MORE IS FAMILIAR WITH THE C DB G. IT'S NOT. IT DOESN'T COVER QUITE THE SAME AREAS TO MY KNOWLEDGE FROM LOOKING AT THEIR MAPS, BUT IT'S SOMETHING VERY SIMILAR THAT THAT THOSE WOULD QUALIFY FOR A HIGHER UM. I GUESS A HIGHER PARTICIPATION FOR FEDERAL
[00:20:07]
FUNDING THAN AREAS THAN A HOME THAT DOES NOT AND THAT'S THE DIFFERENCE BETWEEN A 9010 AND A 7525 AND. UM OK, SO THAT'S NOT RELATED TO THE PERCENTAGE OF IT IN THE FLOODPLAIN. NO, SIR. UM AND YOU HAD MENTIONED THAT SO WE SENT OUT 900 LETTERS, AND WE SENT IT TO ANYONE WHO HAS ANY PERCENTAGE IN A FLOOD PLAIN. UM BUT THEN, IN LOOKING AT THE QUALIFICATIONS, THERE'S A QUALIFICATION RELATED TO THE PROPERTY VALUE AS WELL. UM SO DO WE HAVE ANY THOUGHT TOWARD, UH, THE FUTURE MAILING OUT LESS LETTERS MAILING OUT, NOT MAILING OUT LETTERS TO PROPERTIES THAT DON'T QUALIFY BASED UPON VALUE. AND WE CAN, AND NOW THAT WE ONCE WE GO THROUGH THIS, AND WE LOOK AT IT BECAUSE IT IT DOES YOU YOU CAN HAVE A FEW PROPERTY IN PROPERTIES IN THERE THAT ARE OF HIGHER VALUE BECAUSE IT ALL DEPENDS ON WHO'S INTERESTED IN ONE IN ANY GIVEN YEAR BECAUSE THIS IS BASICALLY BASED. YOUR WHOLE APPLICATION IS ONE APPLICATION FOR ALL 15 PROPERTIES, AND YOUR BENEFIT TO COST ANALYSIS HAS TO BE ABOVE ONE IN THAT TAKES THE VALUE OF THE PROPERTIES INTO CONSIDERATION. SO. TOTALLY ELIMINATING THE HIGHER VALUE PROPERTIES. I MEAN, YOU STILL COULD PROBABLY GET A FEW OF THOSE IN THERE, ESPECECIALLY IF THEY'RE A HIGHER VALUE PROPERTY THAT HAS FLOODED WITH MAYBE 4 FT. OF WATER IN THE HOME. THEY EVEN THOUGH IT'S HIGHER VALUE, I WOULDN'T EXCLUDE THEM ALL. UH, WE MAY STREAMLINE OUR NEXT MAILING BASED ON ON PEOPLE THAT ARE CLOSER TO THE AREAS THAT WE'RE TRULY KNOW THAT THEY'RE IN THE FLOODPLAIN. THERE ARE A LOT OF AREAS THAT WE DID MAIL THAT IT'S JUST A PORTION OF BACK SLIVER OF THE BACKYARD OF THE PROPERTY THAT MOST LIKELY THEY WOULD NOT QUALIFY IN THE FIRST PLACE. BUT WE WANTED TO MAKE SURE WE WERE ALL INCLUSIVE THE FIRST TIME AROUND THE SECOND TIME AROUND, WE'LL MOST LIKELY STREAMLINE OUR MAILINGS. OKAY AND SPEAKING OF MAILINGS, SO THE ONLY FEEDBACK I RECEIVED IN IN MY DISTRICT ABOUT THIS AND I RECEIVED PROBABLY A PRETTY HIGH PERCENTAGE COMPARED TO THE NUMBER OF LETTERS THAT WERE MAILED INTO IN FOR DISTRICT ONE RESIDENTS. THE FEEDBACK THAT I RECEIVED WAS, UM ABOUT THE LETTER ITSELF, AND SO, UH, THAT IT WAS CONFUSING, AND IT ACTUALLY ONLY MENTIONS THE WORD VOLUNTARY TWICE. UM SO I WOULD YOU KNOW IT. IT FEELS LIKE IT'S AN IMMINENT DOMAIN KIND OF THING IS WHAT THE LETTER READS LIKE AND LIKE I SAID, IT ONLY MENTIONS THE WORD VOLUNTARY TWICE, AND IT'S NOT EVEN THE WORD VOLUNTEERS. VOLUNTARY IS NOT EVEN IN THE TITLE OF IT AT ALL. SO IT WAS QUITE CONFUSING, AND I GOT QUITE A FEW DISTRAUGHT PHONE CALLS FROM PEOPLE WHO THOUGHT WE WERE GOING TO BE TAKING THEIR PROPERTY AWAY FROM THEM. JUST BECAUSE IT'S IN A FLOODPLAIN, AND I RECEIVED MORE OF THOSE PHONE CALLS THAN I SHOULD HAVE. SO I WOULD LIKE TO REQUEST THAT THE NEXT TIME WE DO THIS THAT THE COUNCIL IS PRESENTED THE LETTER BEFORE IT'S MAILED OUT SO THAT WE CAN REVIEW IT. UM AND I THINK THAT'S EVERYTHING I HAD. BUT LIKE I SAID, I, I APPRECIATE THE PROGRAM. I'M ALL FOR IT. I JUST THINK THAT WE NEED TO BE VERY CLEAR. WHEN WE MAIL THESE OUT THAT WE'RE NOT SCARING OUR CITIZENS, OK, AWESOME. WELL IN IN IN ANTICIPATION OF TRYING TO GET THE MAILING OUT THIS YEAR, WE'VE ALREADY STARTED TO RE WELL, WE RECLA CRAFTED THE LETTER ALREADY. BUT SINCE WE'RE NOT GOING TILL NEXT YEAR, WE DEFINITELY WILL GET THAT. I'D JUST LIKE TO REQUEST THE COUNCIL REVIEW THAT BEFORE IT GOES OUT. THANK YOU, MAN. UH, BECAUSE WE WERE IN LUCK. I CONCUR WITH ME PROTEIN BASS. I RECEIVED SIMILAR CONCERNS ABOUT THE LETTERS AND THE FORMAT. UM BUT I'M GLAD TO HEAR THAT. YOU'RE REDOING THAT AND ALSO STREAMLINING THE MAILINGS BECAUSE THERE WERE SEVERAL PEOPLE THAT CALLED ME AND THEY WERE LIKE I'VE NEVER EVEN HAD WATER COME CLOSE TO MY HOUSE, SO IT'LL BE NICE TO, YOU KNOW, GET IT MORE FOCUSED IN ON THOSE PEOPLE THAT REALLY, YOU KNOW, NEED THIS PROGRAM. UM DO YOU HAVE A MAP THAT IDENTIFIES LIKE THE RELATIVE LOCATIONS OF THOSE PROPERTIES WHO HAVE QUALIFIED FOR YOUR FEMA APPLICATION? UM WE CAN PUT IT ON A MAP. UH, AS FAR AS IF THEY'RE PART OF THE APPLICATION, I DON'T KNOW. WHO WE CAN SHARE THAT WITH . I DON'T KNOW IF THERE'S ANY STIPULATIONS. I NEED TO CHECK ON THAT BEFORE I. I COMMIT TO CREATING A MAP. THAT'S WHY I SAID RELATIVE JUST TO GIVE YOU SOME LEEWAY. IF THERE IS, YOU KNOW, II, I GUESS I JUST KINDA WANNA SEE WHERE THE PEOPLE ARE LOCATED. I'M SURE SOME OF THEM ARE IN DISTRICT FIVE BECAUSE GLENBROOK AND DUCK CREEK ARE, YOU KNOW FREQUENTLY FLOODED AREAS. SO UM, IF YOU CAN, PLEASE THANK YOU BECAUSE AND ONE THING I WILL ADD IN. I DIDN'T COVER IT. UM EVEN THOUGH WE'RE APPLYING FOR ALL 15 BY THE TIME WE GET TO JANUARY NEXT YEAR AND START WORKING WITH ALL THESE PROPERTY OWNERS, WE WE'VE EVEN TALKED TO OUR CONSULTANT WHO'S DONE THIS FOR A LIVING FOR YEARS, AND THEY SAID YOU WILL HAVE ONE OR TWO THAT WILL PROBABLY BACK OUT. THEY'LL GET COLD FEET AT THE LAST SECOND,[00:25:01]
THEY'LL BACK OUT. THE GOOD THING IS, IS THAT WE STILL KEEP THE FUNDING THAT IF AT PRICE ESCALATION. WE'LL HAVE THAT IN OUR POCKET, BUT, UM BUT THEY SAID THERE THERE'S INEVITABLY, AT LEAST ONE OR TWO THATAT WILL BACK OUT, MAYBE EVEN A FEW MORE WHEN THEY DECIDE WHEN THEY DETERMINED THAT THEY ACTUALLY OH, THIS IS REAL. I'VE GOT TO FIND ANOTHER PLACE TO LIVE. I'VE GOT TO MOVE I'VE GOT AND THEY THEY HAVE A CERTAIN AMOUNT OF TIME TO TRY TO GET IT ALL ACCOMPLISHED. UM, THEY JUST DECIDED I DON'T WANT TO DO. THAT IS A LONG TIME PEOPLE CHANGE THEIR MIND. YOU KNOW WHEN THERE'S A ONE PROPERTY IS ALREADY SOLD THERE, SO THANK YOU SO MUCH. VERY GOOD. ANY ADDITIONAL QUESTIONS? I SEE THAT. THANK YOU. MOVING ON TO[9. Short Term Rental Ordinance Update]
ITEM NINE. SHORT TERM RENTAL ORDINANCE UPDATE.WARM AND FUZZY. I GOT LEGAL AND I YOU'RE SAFE. OH, YEAH. YOU'RE YOU'RE EITHER SAFE OR VULNERABLE. I'M NOT REALLY A LOT OF DANGER. I'M NOT REALLY SURE. WHICH WAY. UH, NOT SURE. GOOD EVENING, MAYOR AND COUNCIL. THIS IS AN ITEM THAT UM, COUNCIL MEMBER, UM WILLIAMS HAD HAD ASKED. I GUESS ABOUT A MONTH AGO TO COME BACK TO Y'ALL. IF Y'ALL RECALL. LAST FEBRUARY, THE COUNCIL PASSED A NEW SHORT TERM RENTAL ORDINANCE. AND UM, WE DID IT IN LIGHT OF SEVERAL LAWSUITS THAT WERE ONGOING WITHIN THE STATE AT THE TIME, AND THOSE LAWSUITS ARE STILL ONGOING. IN FACT, WHEN Y'ALL PASS THE ORDINANCE LAST FEBRUARY, WHICH WAS ALMOST A YEAR AGO, UM UM.
FOUR MONTHS LATER PASSED THEIR STR ORDINANCE BANNING SHORT TERM RENTALS IN RESIDENTIAL AREAS.
SINGLE FAMILY AREAS AND I GOT A I GOT SEVERAL CALLS FROM MEMBERS OF COUNCIL ASKING ABOUT WHY WE COULDN'T HAVE DONE THAT. AND UM, MY, MY RESPONSE WAS WELL, THEY'RE GOING TO BE SUED OVER THIS. AND SURE ENOUGH, ABOUT TWO MONTHS LATER, THEY GOT SUED. UM IN OCTOBER. IN DECEMBER, A COURT HEARD THE PRELIMINARY HEARING TO ENJOIN THEM FROM EN THEIR ORDINANCE AND THE COURT ACTUALLY DID, IN FACT, JOIN THE CITY FROM ENFORCING THEIR SHORT TERM RENTAL ORDINANCE, AND IT'S AN ONGOING LAWSUIT. NOW UM, UM THAT'S KIND OF THE UPDATE OF THE LITIGATION THAT'S GOING ON AT THE MOMENT. WE'RE STILL KIND OF THE COURTS ARE STILL KIND OF WORKING OUT THE SHORT TERM RENTAL PROBLEM, I THINK, UM, THEY'RE GONNA UPDATE Y'ALL ON SOME OF OUR SOME OF THE STATS RELATED TO OUR SHORT TERM RENTAL PROGRAM, AND I THINK WHAT YOU'LL SEE IN THE STATS IS THAT OUR PROGRAM HAS BEEN PRETTY SUCCESSFUL THIS PAST YEAR, AND A LOT OF IT HAS TO DO WITH THE MARKET AND THE MARKET KIND OF FIXED. BUT ANYWAY, I'LL PASS IT OFF. THANK YOU, BRIAN. UH, MAYOR AND COUNCIL. THANK YOU FOR THE OPPORTUNITY TO COME TONIGHT, JUST TO KIND OF UPDATE YOU ON OUR OUR SHORT TERM RENTAL PROGRAM. UM WHAT I WANT TO BRING FORWARD TONIGHT IS JUST KIND OF GIVE YOU A KIND OF A HIGH LEVEL OVERVIEW OF THE ORDINANCE. JUST TOUCH ON A FEW THINGS, UH, NOT RE INVENT THE WHEEL. UH, THIS THIS ORDINANCE JUST PASSED IN FEBRUARY OF 23. AND THEN, UH, TALK ABOUT, UH, SOME, UH, PROHIBITIVE CONDUCT GUIDELINES THAT WERE THAT WERE PUT IN THERE JUST BRIEFLY. ALSO GIVE YOU SOME DATA. AND THEN, UH, I APOLOGIZE. THERE WAS AN A TOPOGRAPHICAL ERROR ON YOUR PRESENTATION THAT YOU RECEIVED, BUT THEN I'M GONNA GO OVER SOME GEOGRAPHICAL LOCATIONS. OF OUR SHORT TERM RENTALS THROUGHOUT OUR CITY AND THEN ALSO JUST GOING TO THE, UH THE PROCESS OF HOW WE'RE CURRENTLY MANAGING THE PROGRAM AND TRANSITIONING SO UM. BUT BASICALLY, UM OUR SHORT TERM RENTAL PROGRAM USED TO BE LOCATED IN OUR OUR LODGING ORDINANCE. UH, THAT WAS TIED INTO OUR MULTIFAMILY, UH, LODGING. UH, AND WITH THAT ORDINANCE, IT REQUIRED AN ANNUAL LICENSE FEE OF $200 AND THEN AN ANNUAL INSPECTION. SO UH, IN FEBRUARY OF 23, THE SHORT TERM RENTAL PROGRAM WAS MOVED OVER TO AND BLENDED WITH OUR OUR SINGLE FAMILY. UH, LONG TERM RENTAL PROGRAM. UH IN THOSE COURT CODE OF ORDINANCES THAT WE THAT WE REGULATE OUR SHORT TERM RENTALS. UH, IS IT IS LOCATED IN CHAPTER 32 SECTION 09 AND ALSO IN CHAPTER 2660 THROUGH 2666. UH JUST JUST FOR YOUR BENEFIT. I'M NOT GONNA REALLY GO INTO DETAIL, BUT THAT'S JUST THE DEFINITION OF A SHORT TERM RENTAL. UH, THAT'S IN THE ORDINANCE. AND THEN ALSO IT STATES THAT NO PERSON SHALL OPERATE A, UH, A RENTAL, UH, PROPERTY, UH, IN GARLAND, WHETHER IT BE SHORT TERM OR A LONG TERM RENTAL, UH, WITHOUT FIRST OBTAINING A PERMIT. UH, WITH THAT PERMIT, UH, THERE'S AN ANNUAL, UM RENEWAL OR IF YOU BECOME A CERTIFIED LANDLORD IN OUR PROGRAM, UH, THAT WE THAT WE OFFER AS A AS A TRAINING AND AN
[00:30:02]
INFORMATIONAL, UH, CLASS TO BECOME A CERTIFIED LANDLORD. UH THEN YOU CAN, UM, HAVE A BE A THREE YEAR, UH, RENEWAL PROGRAM. AND THAT THAT RENEWAL FEE IS $65 . AND AGAIN, WE OFFER A FREE TRAINING CLASS, UH AND INFORMATIONAL CLASS TWO TIMES A YEAR TO BECOME A CERTIFIED LANDLORD. SO UH, VERY PROUD OF THAT PROGRAM AND THE BENEFITS THAT THAT IT IT IT BRINGS FORWARD TO TRAINING LANDLORDS EXPLAINING THE ORDINANCES AND GIVING THEM INFORMATION TO MOVE FORWARD. UH, JUST SOME NOT NOTICE. NOTABLE ADDITIONS. UH, THAT WERE THAT WERE BROUGHT FORWARD IN IN THIS. UH THERE'S SOME SPECIAL REQUIREMENTS. UH, THAT ARE THAT ARE NEW. UH AND SO, UH, A LANDLINE IS REQUIRED. UH UM PART OF THE ORDINANCE REQUIRES THAT A LANDLINE, UH, BE PRESENT AT A PROPERTY. UH, AND IT BASICALLY JUST IMPROVES THE COMMUNICATION ASPECT OF NOTIFYING SOMEONE AT THE PROPERTY AND GIVES BETTER LINES OF COMMUNICATION. UH AND THEN THERE'S SOME ADDITIONAL INFORMATION THAT THE, UH THAT THE OWNER, UH, SHALL PROVIDE NEIGHBORING RESIDENTS, UH, TO LET THEM KNOW THAT THERE IS A SHORT TERM RENTAL AND CLOSE PROXIMITY OF THEIR OF THEIR PROPERTY. UM AND THEN THAT'S THAT'S PART OF OUR APPLICATION PROCESS AS WELL, UH, THAT THEY PROVE AND PROVIDE THAT INFORMATION TO THEIR NEIGHBORS.ALONG WITH THAT THERE IS A SUSPENSION AND A REVOCATION. UM PART OF THE ORDINANCE. UH, THAT WAS THERE CURRENTLY. UH BUT WE'VE ADDED SOME MODIFICATIONS TO THAT WITH THE, UH PROHIBITIVE CONDUCT AND JUST PERFORMANCE. UH ENHANCEMENTS, UM, ABOUT VIOLATIONS, AND THEN, UM, AGAIN, JUST SOME SOME CONDUCT AND BEHAVIORAL ASPECTS OF THE TENANTS AND THE AND THE PROPERTY OWNERS. UH AND WITH THAT, UH, SUSPENSION AND REVOCATION PROCESS, THERE IS AN APPEAL PROCESS THAT ARE THAT. PROPERTY OWNER CAN GO THROUGH IT. JUST SOME OF THE, UH, PROBITED CONDUCT. UH, AGAIN. THESE ARE JUST THINGS THAT ARE THAT WERE ALREADY CURRENTLY IN OUR ORDINANCES THAT WERE JUST BROUGHT FORWARD AND PACKAGED. UH, WITH THIS, UH, ORDINANCE AND , UM, SO IT'S REALLY GIVEN US A LITTLE BIT MORE OF, UH, OF LEVERAGE. UM, ON PERFORMANCE AND SOME OF THE SOME OF THE FEEDBACK WE WERE GETTING. THESE ARE BASICALLY SOME OF THE PRIMARY COMPLAINTS WE WERE RECEIVING, UH , AT SHORT TERM RENTALS. WE WE'RE THE NOISE. UM THE PARKING THINGS OF THAT NATURE JUST THE NUISANCE TYPE VIOLATIONS THAT WERE OCCURRING AFTER HOURS, BUT BUT THESE PROHIBITED CONDUCT. UM UM, CHARACTERISTICS WERE WERE PUT IN THE PUT IN THE ORDINANCE AS WELL. I KNOW THIS IS PROBABLY A SLIDE THAT YOU'RE ALL INTERESTED IN SEEING, UH, THIS THIS BASICALLY, UH GIVES, UH, GIVES YOU THE AMOUNT OF SHORT TERM RENTALS THAT WE CURRENTLY HAVE IN OUR CITY. UH THIS NUMBER CHANGES DAILY, UH, FROM FROM HOURLY. UH, WE GET, WE GET APPLICATIONS IN WE GET THOSE PROCESSED. UH, WE BRING WE BRING ON ADDITIONAL SHORT TERM RENTALS , AND THEN WE ALSO LOSE SHORT TERM RENTALS. SO WE'VE HAD SEVERAL THAT HAVE THAT HAVE OPTED OUT OF A SHORT TERM RENTAL PROGRAM. UH, AND BECOME A LONG TERM RENTAL PROGRAM. SO THI THIS NUMBER IS VERY FLUID. UH, BUT WE TRACK THIS AS BEST WE CAN WHEN WE CAN. UH BUT AGAIN TH THIS IS BY DISTRICT SO IF YOU'LL IF YOU CAN TELL, UH, HOW MANY? HOW MANY? HOW MANY PERCENTAGE OF RENTALS THAT YOU HAVE IN YOUR DISTRICT. UH, AND AGAIN THIS THIS CHANGES CHANGES RAPIDLY.
BUT YOU CAN, UH, GIVES YOU AN IDEA OF HOW MANY HOW MANY RENTALS YOU HAVE IN YOUR IN YOUR DISTRICT. CURRENTLY THIS SNAPSHOT WAS TAKEN ABOUT THREE WEEKS AGO A MONTH AGO, SO.
AGAIN. HERE'S JUST A HEAT MAP OF THAT SAME SLIDE THAT YOU JUST SAW, UM THIS KIND OF GIVES YOU A GENERAL IDEA OF THE LOCATION GEOGRAPHICALLY O OF THE SHORT TERMENTALS THAT WE HAVE, UH, CURRENTLY REGISTERED. UH, AND KNOW IN OUR IN OUR CITY. UH, SO THIS THIS, UH GOES HAND IN HAND WITH THIS PREVIOUS SLIDE. MANAGING THE PROGRAM. UH WE ARE STILL IN A TRANSITION MODE. UH, WHEN THIS ORDINANCE WAS PASSED LAST FEBRUARY, UH, WE COULD JUST COMPLETED OUR OUR OUR 2022 2023.
APPLICATION PROCESS AND PERMITTING, UH, BECAUSE IT WAS DONE ON AN ANNUAL BASIS. UH, SO, UH, ALL OF LAST YEAR. UH, WE SPENT TIME EDUCATING LANDLORDS. UH, WE SENT THEM DOCUMENTATION.
WE SENT THEM UPDATED INFORMATION ON THE CHANGES TO THE PROGRAM AND TO THE ORDINANCE. UH, WE SPENT TIME. UH, REVISING OUR NE OUR APPLICATION AND OUR PROCESSES THAT THAT REQUIRED CERTAIN ADDITIONAL INFORMATION. UH, WE GOT APPROVAL FROM THE CITY ATTORNEY'S OFFICE OF THAT APPLICATION AND PROCESS, SO THERE WAS A LOT OF THINGS HAPPENING LAST YEAR. UM TRYING TO GET THE PROGRAM YOU KNOW, OUT THERE, GET GET THE FOLKS EDUCATED, UH AND LET THEM
[00:35:05]
UNDERSTAND WHAT THOSE CHANGES WERE. UH AND THEN ONE OF THE THINGS WE DO CURRENTLY IS WE ACTIVELY SEARCH FOR SHORT TERM RENTALS THROUGH A SOFTWARE PROGRAM, UH, CALLED GOV. OS IT'S A SOFTWARE THAT, UH, THAT WE USE . UM REGULARLY. UM IT GIVES US AN IDEA OF A POTENTIAL, UH, SHORT TERM RENTAL. UH ONCE WE GET THAT LEAD, WE'LL WE'LL WE HAVE TO DO ADDITIONAL RESEARCH.UH, TRY TO LOCATE THAT, UH, THAT PROPERTY AND VERIFY THAT IT IS ACTUALLY A SHORT TERM RENTAL.
UH, SOMETIMES, UH, THE INFORMATION WE RECEIVE FROM THE SOFTWARE IS NOT TOTALLY ACCURATE . IT COULD BE OUTDATED. UH, BUT THERE'S A LOT OF LOT OF WORK THAT GOES INTO THIS TRYING TO VERIFY THE ACCURACY. UH AND THE LOCATION OF THAT SHORT TERM RENTAL AND THEN WE FOLLOW THAT DUE PROCESS OF NOTIFYING THEM, UH, THAT WE BELIEVE THIS IS A SHORT TERM RENTAL. THIS IS WHAT YOU HAVE TO DO IN ORDER TO GET, UM, TO GET IT REGISTERED AND GET IT PERMITTED IN OUR PROGRAM. UH AND THEN, OBVIOUSLY, AS YOU KNOW , UM WE GET LEADS AND CONCERNS FROM RESIDENTS IN IN THE NEIGHBORHOODS. UH AND WE CERTAINLY FOLLOW THOSE LEADS AND FOLLOW UP ON THOSE AND SEE IF THERE'S ANYTHING TO THOSE, UH, THAT WOULD WARN US, UH, GETTING INVOLVED IN SENDING HIM A NOTICE , UH, TO GET GET THEIR PROPERTY, UH, REGISTERED WITH US. UM WE WORK VERY CLOSELY WITH THE POLICE DEPARTMENT. UH, THE NP OS . UH, WHEN ISSUES ARISE TO ADDRESS ANY CONCERNS, WE'RE CONSTANTLY COMMUNICATING WITH THEM. UH, IT'S A TWO WAY STREET. THEY'LL CONTACT US. HEY WE'VE GOTTEN CALLS ABOUT THIS PARTICULAR PROPERTY. UM IS IT A SHORT TERM RENTAL OR WHAT'S WHAT'S THE SITUATION HERE? SO IT WE COMMUNICATE? UM A VERY CLOSELY WITH PD AND THE NPS. AND ALSO, UM, ANYTIME WE GET A CALL OR A CONCERN ABOUT A SHORT TERM RENTAL, UH OR EVEN A RENTAL PROPERTY. UH, WE'LL WE'LL TRY TO REACH OUT TO THE PROPERTY OWNER. THE MANAGER, UH, AND ALERT THEM AND PD DOES THIS AS WELL? UH WE'LL WE'LL NOTIFY THEM AND TRY TO COMMUNICATE WITH WITH THE LANDLORD, UH, OR THE PROPERTY MANAGER THAT THAT WE'RE GETTING CALLS OR CONCERNS. UM AND LET THEM KNOW UP FRONT. BUT AS AS BRIAN MENTIONED EARLIER, UM I THINK A LOT OF THE MARKET. UH, THE. AIRBNB IS THE VERBOS HAVE HAVE REALLY COME DOWN ON ON THESE PARTY HOUSES. UM AND I THINK THE MARKET HAS CALMED THIS DOWN CONSIDERABLY. UH BUT I WILL SAY NOTHING'S GUARANTEED. WE UNDERSTAND THAT. UH BUT I, I REALLY BELIEVE THAT THAT'S HELPED. TREMENDOUSLY. UM WITH WITH THIS PROGRAM AND, UH, KEEPING SOME OF THAT, YOU KNOW, AT BAY SO. UM WITH THAT, I'LL I'LL ASK FOR ANY QUESTIONS OR COMMENTS OR CONCERNS ANY QUESTIONS. CHRISTOPHER WILLIAMS. THANK YOU, MAYOR. THANK YOU, GENTLEMEN. FOR YOUR PERMISSION, AND PARTICULARLY YOU, YOU, RICK.
THANK YOU. THANK YOU FOR ALL OF YOUR HELP AT MAID ATTORNEY, UH, CHIEF IS CHIEF. HE'S KIND OF COME IN ON MAKE SURE THAT NOBODY ESCAPED THROUGH THE BACK DOOR. SO SO THAT'S THAT'S THE SORT OF THE ESSENCE OF THE CORPORATION. BUT I KNOW FOR CODE UH, RICK, YOU AND I UH, WE'VE HAD SOME INTERESTING ONCE, UH, EVEN THOUGH THEY'RE ONLY FOUR SHOWN ON THAT SLIDE, PROBABLY 85% OF OUR TIME ON ONE OR TWO OF THOSE FOUR SPENT A LOT OF TIME A LOT OF CITY RESOURCES, AND I REALLY APPRECIATE YOU AND YOUR TEAM. FOR HAVE YOU HANDLED UH, THOSE ISSUES THAT AROSE YOU KNOW, IN IN MY DISTRICT, AND YOU KNOW, RICK, THEY. THE I GUESS THE BIGGEST COMPLAINT THAT THAT YOU AND I HEARD FROM FROM FOLKS AND THINGS HAVE SETTLED DOWN. THEY YOU KNOW, I DON'T WANNA SPEAK TOO SOON. BUT THINGS HAVE BEEN QUIETER HAVE BEEN MUCH QUIETER TALKING WITH YOU TALKING TO THE NP OS. THINGS HAVE QUIETED DOWN, BUT THE BIG CONCERN FROM THE RESIDENTS HAVE BEEN ON ON EVEN THOUGH THE NUMBERS ARE FEW. WE'RE SAYING. THEY DIDN'T KNOW ABOUT IT. THEY DIDN'T KNOW IT WAS A, UH AND I AND I KNOW YOU AND I HAVE TALKED. WE'VE HAD NO CONVERSATIONS ABOUT THE NOTIFICATION PROCESS. YOU KNOW SOME OF THE RESIDENCES. WE THINK THAT THAT THE NEIGHBORS US SHOULD BE NOTIFIED. UH AND I TRY NOT TO GET INTO SQUARE FOOTAGE AND STUFF LIKE THAT. BUT BUT CAN YOU COMMENT ON THAT THAT CONCERN THAT PEOPLE HAVE EXPRESSED ABOUT SAYING WELL, THERE'S ONE NEXT DOOR OR IT'S DIRECTLY ACROSS STREET. THEY DIDN'T KNOW IT UNL SOMETHING HAPPENED OR SOMEBODY COMPLAINED WHEN THEY DISCOVERED IT. SO RICK, CAN YOU TALK ABOUT THE NOTIFICATION PROJECT PROCESS AND HOW YOU MANAGE THAT? AND AGAIN, UH, THIS IS, UH, WE'RE GOING THROUGH THAT TRANSITION CURRENTLY, UH, AS A MATTER OF FACT, WE HAVE, UH, TO DATE. UH, A MATTER OF FACT, I'VE
[00:40:03]
GOT A STATISTIC HERE. WE HAVE CURRENTLY 18 PERMITS THAT ARE CURRENTLY PAST DUE. UH IN SEVEN OF THOSE, I'M I'M SORRY. SIX OF THOSE ARE ARE ARE PENDING DUE TO, UH, INCOMPLETE APPLICATION.SO AND PART OF THAT INCOMPLETE APPLICATION. IS THAT VERIFYING AND CONFIRMING THAT NOTIFICATION HAS TAKEN PLACE AND SO WE, OUR STAFF HAS BEEN TRAINED ON THIS, AND THEY ARE VERY DILIGENT IN MAKING SURE THAT THAT THAT APPLICATION IS COMPLETE AND ALL THAT. IS THERE? UH, BEFORE WE ISSUE A PERMIT, SO, UM, THAT IS GOING TO HAPPEN. UH THROUGH THE ATTRITION OF THIS PROGRAM. UH, LIKE I SAY, LAST YEAR WHEN THIS ORDINANCE CAME INTO PLAY, AND THIS REQUIREMENT WAS PUT INTO PLACE, UH, WE HAD ALREADY GONE THROUGH THE PERMITTING PROCESS, SO IT'S HAPPENING NOW. SO THAT'S THAT'S THE INFANCY. INFANCY STAYS THAT WE'RE IN, UH AND PEOPLE ARE ARE JUST NOW SEEING THAT AND HAVING TO COMPLY WITH THAT ASPECT OF THE ORDINANCE, AND THE APPLICATION IS TO SEND OUT THOSE CERTIFIED LETTERS AND NOTIFICATIONS TO NEIGHBORS. SO WE ARE WE ARE CURRENTLY RIGHT IN THE MIDDLE OF THAT, SO HOPEFULLY THAT WILL IMPROVE. UM, IN IN AS AS TIME GOES BY AND WE GET THIS.
THE PROGRAM ESTABLISHED AND GET THOSE UH, GUIDELINES INTO PLACE AND GET THEM. IN PLACE AND READY TO GO SO IS IT? IS THAT THANK YOU, SIR. THANK YOU, SIR. THANK YOU, MAYOR. CASPER REMORSE.
THANK YOU, MAYOR. UM. I JUST WANTED TO SAY THANK YOU. ALL THREE OF YOU ARE ARE, UM, PROBABLY STILL WELL AWARE OF THE ISSUES IN DISTRICT TWO THAT WE HAD IN EAST GARLAND. THEY WERE FREQUENT. AND, UM THOSE WERE TAKE CARE OF WHICH IMPRESSED ME , SO I THINK WE'RE ON THE RIGHT TRACK WITH THESE, UM REQUIREMENTS. AND I KNOW IT'S GONNA TAKE A WHILE FOR US TO TRANSITION TO HAVE ALL OF THIS CLICKING ALONG FULLY ENGAGED AND ALL THAT, BUT, UH, I THINK IT'S PRETTY OBVIOUS WE'RE MOVING IN THE RIGHT DIRECTION. AND I'M HAPPY THAT WE'RE DOING THAT WITHOUT GETTING SUED. UM THAT'S GOOD NEWS. SO UM, DO APPRECIATE THAT, UH, RICK A QUESTION IF WE'VE GOT 18 PERMITS PAST DUE WHAT IS WHAT'S THE CUT OFF WHERE WE TELL THEM? WE'RE PULLING YOUR PERMIT, AND YOU'RE DONE. WELL, WE, UH WE'RE WE'RE FOLLOWING THAT DUE PROCESS. UH WE'VE GONE.
UH, FIRST OF ALL, WE STARTED ISSUING RENEWAL NOTIFICATIONS. UM. BEFORE THE END BEFORE THE END OF BEFORE THE FIRST OF THIS PAST YEAR. UM BECAUSE, LIKE I SAY, WE WERE TRANSITIONING FROM THE LODGING ORDINANCE. WHICH THAT WAS AN ANNUAL THING. THAT WAS, UH, THOSE PERMITS WERE COMING IN IN DECEMBER PRIOR TO THE JANUARY 1 DEADLINE. UM SO WE'VE WE SENT OUT RENEWAL. UH, LETTERS TO ALL THOSE PROPERTIES. UH WE'RE WE'RE GOING ABOVE AND BEYOND. WE'VE SENT EMAILS. WE HAVE STAFF MAKING PHONE CALLS. UH, SO WE WE'VE GONE THROUGH THREE OR FOUR STEPS AND WE ARE ABOUT TO EMBARK ON ESCALATED ENFORCEMENT, OBVIOUSLY, WHERE WE'LL START WRITING CITATIONS.
USUALLY WHEN THAT HAPPENS, WE'LL HEAR FROM THEM PRETTY QUICK. SO UH, BUT THAT THAT IS THE LAST STEP FOR US, AND WE'RE GETTING CLOSE TO THAT POINT. SO AGAIN. WE'RE TRYING TO DO EVERYTHING WE CAN TO COMMUNICATE AND NOTIFY THE LANDLORDS AND THE PROPERTY OWNERS OF WHAT'S GOING ON. SO UH , TO GET IN TOUCH WITH US SO WE CAN GET THEM GET THEM PROCESSED. AND DO WE ACTUALLY GO BY AND CHECK THAT THEY HAVE THE PHONE NUMBERS AND REQUIRE THINGS POSTED NEAR THE FRONT DOOR? YES, MA'AM, WE ARE DOING THAT CURRENTLY. UH OUR INSPECTION PROCESS IS CHECKING FOR THAT. SO EVERYTHING IN THAT ORDINANCE, THAT'S A REQUIREMENT. WE HAVE INCORPORATED THAT INTO OUR INSPECTION PROCESS. WELL AGAIN. THANK YOU SO MUCH. THANK YOU FOR THE DIFFERENCE YOU'RE MAKING.
AND UM I HAVE GREAT HOPES FOR THE FUTURE THAT WE'RE GOING TO SEE A LOT OF THE I'VE ALREADY SEEN A REDUCTION IN THE PROBLEMS. UM GETTING REPORTED TO ME, SO HOPEFULLY IT IT'LL BE THAT WAY. CITYWIDE THANK YOU. THANK YOU, MAYOR. VERY GOOD. ANY ADDITIONAL QUESTIONS? I SEE NONE. CAN'T BELIEVE WE HAD THE CHIEF OF POLICE IN HERE. NOBODY ASKED HIM A QUESTION. IT'S EASY AS I'VE EVER SET UP HERE. YEAH I'LL TAKE IT. I HAVE A QUESTION FROM THE PEANUT GALLERY OVER.
I'LL TAKE QUESTIONS. THANK YOU, GENTLEMEN. APPRECIATE IT. NEXT UP ITEM. 10 DEVELOPMENT SERVICES
[10. Development Services Committee Report]
COMMITTEE REPORT. UH CAN REMEMBER HEDRICK, YOU WANNA START US OUT ON THAT? YES, SIR.THANK YOU, MAYOR. UH, COMMITTEE WOULD LIKE TO REPORT ON TWO ITEMS THAT WE HAVE BEEN DISCUSSING IN OUR COMMITTEE IN THE FIRST IS TREE MITIGATION FEE WAIVER CRITERIA. THIS IS SOMETHING THAT WAS A RECOMMENDED ME TO DISCUSS AND WHAT EVENTUALLY WE CAME UP WITH WAS A PATHWAY FOR DEVELOPERS TO REDUCE THEIR FEE MITIGATION FEES THAT THEY HAVE WHEN THEY DEVELOP PROPERTY AND TREES HAVE TO BE REMOVED. AND UH, WORKING WITH OUR PARKS DIRECTOR HAD SEVERAL
[00:45:04]
SUGGESTIONS ON HOW TO DO THIS, INCLUDING ENHANCED LANDSCAPING. UM, BIO? UH, RAIN GARDENS ENHANCED FEATURES. THERE'S SEVERAL OPTIONS THEY CAN CHOOSE FROM TO GET POINTS AND CREDITS TOWARDS MITIGATING THEIR, UM, MITIGATING THEIR TREE FEE. MITIGATION FEE. SO, UH, I'M HAPPY TO ANSWER ANY QUESTIONS ON THAT. YEAH, IT IS. I KNOW, TREAT MITIGATION FEE, SO, YEAH, I'M HAPPY TO ANSWER ANY QUESTIONS? IF ANYONE HAS ANY, UM BUT WE HAVE THE, UH, PROPOSED ORDINANCE RECOMMENDED ORDINANCE FOR ADOPTION IN THE IN THE PACKET. OK? I HAVE NO ONE IN THE QUEUE.I VERY GOOD. THE NEXT TIME WE DISCUSSED WAS RESIDENTS RESIDENTIAL LANDSCAPING STANDARDS. THIS WAS AN ITEM. UH, IT KIND OF COVERED A LOT OF DIFFERENT AREAS REGARDING LANDSCAPING AND RESIDENCE ARE ORDINANCES IS WRITTEN NOW WHEN A NEW RESIDENCE SINGLE FAMILY RESIDENCE IS BUILT, REQUIRES TREES IN THE FRONT YARD. AND, UH, THIS WAS WE DISCUSSED. CAN WE MANDATE TURF? CAN WE MANDATE OTHER LANDSCAPING REQUIREMENTS AS PART OF THAT, LIKE WE DO FOR COMMERCIAL PROPERTIES. WE TALKED ABOUT THE PRESENCE OR THE USE OF ARTIFICIAL TURF IN FRONT YARDS.
WE TALKED ABOUT ZERO ESCAPING. WE TALKED ABOUT REQUIRING IRRIGATION SYSTEMS, SO WE REALLY COVERED A LOT OF DIFFERENT AREAS, BUT WHAT WE DECIDED ON WAS THAT WE WERE GOING TO MAINTAIN THE STATUS QUO WITH OUR CURRENT ORDINANCE. WE'RE NOT GONNA MANDATE THAT SOMEONE IS REQUIRED TO HAVE TURF IN THEIR FRONT YARD IF THEY WANTED TO ESCAPE IT AND HAVE UH, SE ON THEIR WATER BILL DURING THE SUMMER. THEY CAN DO THAT, UH, PERSONAL OPINIONS. I'VE LIKE LESS REGULATION AROUND THIS SORT OF THING, ESPECIALLY WHEN WE'RE TALKING ABOUT SOMEONE'S, UH, RESIDENCE THEIR HOME. SO UH, THIS ITEM WE CAME BACK. THE COMMITTEE DECIDED ON, UH, A RECOMMENDATION OF NO CHANGE. OK? ANY QUESTIONS ON EITHER OF THOSE ITEMS. I SEE NONE AND I WOULD SAY, UH, LET'S GET THE ORDINANCE AMENDMENT IF IT'S READY TO GO, LET'S GET IT. UH, BROUGHT FORWARD. ALL RIGHT. THANK YOU, SIR. THANK YOU. AND THAT WAS OUR LAST ITEM UNDER WRITTEN
[CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS]
BRIEFINGS, UH, MOVING ON TO, UH, APPOINTMENTS TO BOARDS AND COMMISSIONS. WE HAVE, UH, THREE FOR TOMORROW NIGHT, AND AS WE HAVE DECIDED, WE WILL TAKE THOSE INDIVIDUALLY. UH, WITH UH, SECONDS SO WE WILL BRING THOSE FORWARD TOMORROW NIGHT. UH NEXT UP IS ANNOUNCED FUTURE AGENDA[ANNOUNCE FUTURE AGENDA ITEMS]
ITEMS. BECAUSE LOOK. YES, I WOULD LIKE TO REFER TO THE PUBLIC SAFETY COMMITTEE A PLAN THAT SANCTIONS HOMEOWNERS FOR FREQUENT NOISE VIOLATIONS. OK AND WE HAVE A SECOND BY COUNCIL.DUTTON ANYTHING ELSE. THANK YOU, SIR. UH, MAYOR PRO TIM BASS. THANK YOU. I WOULD LIKE THE, UH, PARTS BOARD TO CONSIDER ADDING A RULE THAT, UH, DOG WASTE STATIONS AND PET WATER FOUNTAINS WILL BE INCLUDED WITH NEW PARKS OR PARK RENOVATIONS WHEN APPROPRIATE. GET THE SECOND ONE? YES. OKAY. ANYTHING ELSE? NO, THANK YOU. NO, THANK YOU. CANCER WILLIAMS. THAT WAS THE SECOND NO. THANK IT WAS LIKE, NO, THANK YOU. THAT IS PLENTY. THANK YOU. NO. OH, THANK YOU. THANK YOU, MAYOR. MAYOR I I'D LIKE TO, UH, ASK FOR A BRIEFING OR UPDATE ON OUR ORDINANCE. UH, GOVERNING, UH, YARD SALES. AROUND TOWN. I SEE, YOU KNOW. SOME ARE. SOME ARE CONTINUATIONS AND PERPETUAL EVERYDAY. EVERY DAY. I DON'T HAVE A PROBLEM WITH WITH HIM, BUT WHEN I SEE THEM, YOU KNOW, MONDAYS THROUGH FRIDAYS AND SEVEN DAYS A WEEK, SO I JUST LIKE TO HAVE AN UPDATE AND HAVE SOME DISCUSSION ON OUR CURRENT ORDINANCE AND TO SEE WHAT WHAT, IF ANY CHANGES WE NEED TO MAKE THAT, UH, THAT ADDRESS IS, UH, UH, YARD SALES. WE WILL SCHEDULE THAT FOR A FUTURE WORK SESSION.
ALL RIGHT. ANYTHING ELSE? NO, SIR. THANK YOU. ANY ADDITIONAL FUTURE AGENDA ITEMS. NO, THANK YOU IS, UH THE ANSWER THERE. WELL NEXT, UH, EXECUTIVE SESSION COUNCIL ADJOURN TO EXECUTIVE
[EXECUTIVE SESSION]
SESSION PURSUANT TO THE FOLLOWING SECTIONS OF THE TEXAS GOVERNMENT CODE. THE CITY COUNCIL WILL ADJOURN INTO EXECUTIVE SESSION PURSUANT TO SECTIONS 551.07255. 0.086551 0.087 AND 551.07. OF THE TEXAS GOVERNMENT CODE TO DELIBERATE OR DISCUSS THE FOLLOWING ONE THE PURCHASE EXCHANGE LEASE OR VALUE OF REAL PROPERTY LOCATED IN THE VICINITY OF THE DOWNTOWN[00:50:03]
DISTRICT AND WEST WALNUT AND JUPITER AND ATTORNEY CLIENT MATTERS CONCERNING PRIVILEGE AND UN PRIVILEGED CLIENT INFORMATION RELATED TO SAME AND ITEM TWO. THE PURCHASE EXCHANGE LEASER VALUE OF REAL PROPERTY FOR ECONOMIC DEVELOPMENT PURPOSES LOCATED WITHIN OR NEAR THE HOSPITAL DISTRICT AND ATTORNEY CLIENT MATTERS CONCERNING PRIVILEGED AND UNPRIVILEGED CLIENT INFORMATION. RELATED TO THE SAME, UH, WE'LL TAKE A SHORT RECESS TO GET EVERYBODY IN PLACE , SO LET'S HAVE EVERYBODY BACK AT SEVEN O'CLOCK AND WE ARE IN RECESS. THANK YOU.* This transcript was compiled from uncorrected Closed Captioning.