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MEETING OF THE COMMUNITY SERVICES COMMITTEE.[ NOTICE OF MEETING CITY OF GARLAND, TEXAS COMMUNITY SERVICES COMMITTEE Work Session Room of City Hall 200 N. Fifth Street Garland, Texas September 9, 2024 at 3:30 p.m. A meeting of the Community Services Committee of the City of Garland, Texas will be held at the aforementioned location, date, and time to discuss and consider the following agenda items. NOTICE: The committee may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns attorney/client communication, including pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code. ]
I HAVE WITH ME COUNCIL MEMBERS, DUTTON AND BEARD, AND VARIOUS CITY STAFFS.UM, FIRST THING WE WANNA LOOK AT, LET'S LOOK AT THE, UH, APPROVAL OF THE MINUTES.
HAS EVERYBODY HAD A CHANCE TO REVIEW THEM? AND CAN I GET A MOTION? UM, I'LL MAKE A MOTION TO APPROVE THE MINUTES FROM THE MARCH 12TH.
ALL RIGHT, WE GOT A SECOND FROM COUNCIL MEMBER BEARD.
ALL RIGHT, SO THAT'S EVERYBODY.
SO MINUTES, UH, APPROVAL OF MINUTES.
PERSONS ARE WISHING TO ADDRESS THE COMMITTEE ON ANY ITEM ON THE AGENDA.
DO WE HAVE ANYBODY, UH, SIGNED UP FOR PUBLIC COMMENTS? WE DID NOT.
UH, ITEMS FOR INDIVIDUAL CONSIDERATION.
UH, ITEM THREE, A REVIEW THE 2024 SPRING NEIGHBORHOOD VITALITY MATCHING GRANT APPLICATIONS.
UM, I'M LAURA DELA VEGA WITH THE OFFICE OF NEIGHBORHOOD VITALITY.
AND I, CAN Y'ALL HEAR ME? MM-HMM.
UM, I'M ACCOMPANIED BY MY BOSS, MR. SCOTT BOLLINGER.
UM, AND THANK YOU SO MUCH FOR HAVING US TODAY AS WE, UM, DISCUSS THE, UM, 20 SPRING 2024 MATCHING GRANT, UM, APPLICATIONS.
AND SO JUST TO KIND OF GIVE YOU A BRIEF BACKGROUND ON THE NEIGHBORHOOD VITALITY MATCHING GRANT, UM, BACK IN 2004, GARLAND VOTERS APPROVED PROPOSITION SIX, WHICH APPROVED, WHICH INCLUDED 5 MILLION FOR CAPITAL IMPROVEMENTS FOCUSED ON NEIGHBORHOOD ENHANCEMENTS.
UM, AND SO ONB STAFF CREATED THE MATCHING GRANT PROGRAM AS A WAY FOR NEIGHBORHOOD GROUPS TO CREATE, UM, LASTING PHYSICAL IMPROVEMENTS, UM, FOR THEIR NEIGHBORHOODS.
UM, AND IN MAY OF 2019, UM, GARLAND VOTERS APPROVED PROPOSITION F, WHICH INCLUDED AN ADDITIONAL 7 MILLION, UM, TO CONTINUE TO FUND NEIGHBORHOOD IMPROVEMENT PROJECTS.
UM, AND THEN IN 2020, UM, THE PROGRAM EXPANDED SO THAT VOLUNTARY GROUPS, UM, DO NOT HAVE TO PROVIDE A MATCH FOR PROJECTS THAT ARE $10,000 OR LESS.
UM, SO WE'RE JUST REALLY EXCITED AGAIN TO BE HERE.
UM, SOME OF THE GOALS OF THE PROGRAM, UM, INCLUDE ENHANCING AND BEAUTIFYING GARLAND NEIGHBORHOODS BUILDING COMMUNITY, UM, CREATING LASTING ASSETS THAT BENEFIT THE PUBLIC AT LARGE, STIMULATING REINVESTMENT IN THE NEIGHBORHOOD, AND ENCOURAGING CREATIVITY AND COLLABORATION.
SO, UM, MOVING ON TO THE TWO FUNDING REQUESTS THAT WE'LL BE DISCUSSING, UM, THIS AFTERNOON, UM, WE HAVE FUNDING REQUESTS FROM CRYSTAL LAKES AND THE GREENS AT FIRE WHEEL.
UM, AND SO CRYSTAL LAKES AS SHOWN ON THE MAP, IS IN ORANGE AND THE GREENS IS APTLY COLORED GREEN
UM, SO FIRSTLY WE'LL BE DISCUSSING CRYSTAL LAKE, HOA.
UM, THIS PROJECT IS IN REGARDS TO THE RETAINING WALL AND, UM, EROSION CONTROL.
UM, SO THE INIT, THE ORIGINAL PROJECT WAS TO INSTALL 164 LINEAR FEET OF RIP WRAP RETAINING WALL, UM, ALONG THE EASTERN SHORELINE, UM, OF THE LAKE BEHIND SASAKI WAY.
UM, NOW THIS PROJECT WAS ACTUALLY IMPROVED, UH, APPROVED IN NOVEMBER OF 2021, BUT AT THE CITY COUNCIL REGULAR SESSION, UM, AND THE FUNDING AGREEMENT BETWEEN THE CITY OF GARLAND AND THE UM, UM, THE CRYSTAL LAKE HOA WAS SIGNED IN FEBRUARY OF 2022.
UM, THE ORIGINAL PROJECT COST WAS 109,000 NINE HUNDRED AND TWENTY A HUNDRED AND NINE, NINE HUNDRED AND TWENTY $5,000 WITH THE REQUESTING AMOUNT OF $82,444.
UM, IN MARCH OF 2024, THE PROPERTY MANAGER CONTACTED OUR OFFICE, UM, WITH AN UPDATED ESTIMATE FROM THE CONTRACTOR.
UM, THESE, THIS UPDATED ESTIMATE INCLUDED, UM, A COST INCREASE DUE TO, UM, BOTH ADDED WORK AS WELL AS, UM, JUST INCREASED COSTS.
UM, THE ADDED WORK INCLUDES ADDING A CONTINUOUS GRA GRAVEL DRAIN, UM, WITH FABRIC WRAPPED TO THE SOIL SIDE WITH A DRAIN PIPE INSTALLED AT THE BASE OF THE WALL TO RELIEVE HYDRAULIC
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PRESSURE AND TO TRAP THE SOIL.UM, ALSO A GEOGRID AND NECESSARY STEEL, UM, WILL BE INSTALLED TO ENSURE PROPER STRENGTH.
UM, SO AS SUCH, CRYSTAL LAKE IS REQUESTING AN ADDITIONAL $17,556,000 BASED ON THE UPDATED ESTIMATE, BRINGING THEIR REQUESTED AMOUNT TO THE MAXIMUM $100,000.
UM, SO SOME OF OUR COMMENTS, SO, UM, OUR OFFICE, UM, YOU KNOW, DETERMINED TO BRING THIS TO THE COMMITTEE BEFORE, UM, TO DETERMINE DIS TO FOR DISCUSSION AND RECOMMENDATIONS.
UM, ADDITIONALLY, I DID TOUCH BASE WITH OUR ENGINEERING DEPARTMENT WHO MENTIONED THAT UM, THEY DON'T TYPICALLY REVIEW STRUCTURAL COMPONENTS OR, OR REQUIREMENTS, HOWEVER, THOSE ADDITIONS TO THE PROJECT, UM, ARE ALWAYS GOOD TO HAVE FOR WALLS.
UM, I ALSO TOUCHED BASE WITH BUILDING INSPECTIONS WHO DID CONFIRM THAT THE ADDITION, UM, ADDITIONAL WORK, UM, WAS ALSO INCLUDED IN THE APPROVED PERMIT THAT WAS ISSUED FOR THIS PROJECT.
AND SO WITH THAT, I'LL PAUSE FOR QUESTIONS.
SO WHY WAS IT DELAYED SO MUCH IN GETTING IT STARTED? WAS IT JUST, I MEAN, IF THIS WAS APPROVED IN 2021? MM-HMM.
UM, JUST TRYING TO, UH, GET THE, THEIR, I GUESS, GAME PLAN
UM, AS WELL AS I BELIEVE THERE WERE SOME COST ISSUES.
THEY WERE TRYING TO PULL TOGETHER THE CAPITAL TO, UM, COMPLETE THIS PROJECT.
MM-HMM?
DO WE HAVE, UM, DO YOU HAVE A, A PICTURE OF THE LAKE WHERE THE, WHERE THE WALL IS? I DO NOT ACTUALLY, BUT I CAN, IT'S NOT A LAKE
YEAH, I WAS TRYING TO LOOK AT IT ON MY PHONE.
IT, IT'S, IT'S NOT ACTUALLY, IT'S A, UM, DRAIN.
SO THIS IS A, IT'S A, IT'S A, IT'S A DRAINAGE DITCH IS WHAT IT IS.
UM, YOU KNOW, MY CONCERN WITH THE, WITH THE EXTRA, UM, WITH THE ADDITIONAL EXPENSE IS, YOU KNOW, WHATEVER THE REASON FOR THE DELAY, UM, YOU KNOW, WE'RE BEARING THE, THE BRUNT OF, WE'RE BEARING THE REPERCUSSIONS FROM THE DELAY.
UM, I DON'T KNOW THAT THAT'S FAIR TO, TO THE PROGRAM OR TO THE CITY STAFF OR TO OTHER, UH, NEIGHBORHOODS TAKING ADVANTAGE OF THE PROGRAM.
UM, SO THAT'S, I MEAN, I, THAT'S, THAT'S KIND OF WHERE I AM.
YOU KNOW, I DON'T, I THINK THAT TO, TO REWARD SOMEBODY FOR A DELAY, WHETHER IT BE ON THEIR PART, CONTRACTOR'S PART, WHOEVER'S PART IT IS TO REWARD THEM FOR THAT DELAY, REALLY IS A DISSERVICE TO OTHERS TAKING ADVANTAGE OF THE PROGRAM BECAUSE IT TAKES MONEY AWAY FROM ANOTHER, ANOTHER NEIGHBORHOOD THAT COULD BE USING IT, UM, IN A MORE EXPEDIENT MANNER.
UM, WHEN YOU SAID THE A HUNDRED THOUSAND IS THE MAX, IS THAT PER APPLICANT, LIKE PER NEIGHBORHOOD? YES, THAT, UM, THEY ARE, EACH NEIGHBORHOOD IS ABLE TO OBTAIN UP TO A HUNDRED THOUSAND DOLLARS FOR A FIVE YEAR CYCLE.
SO IF GRANTED THIS, UM, THEY WOULD NOT BE ABLE TO APPLY FOR ANOTHER MATCHING GRANT FOR FIVE YEARS.
UM, WE'VE DONE, WE'VE DONE THE GRANTS IN OUR NEIGHBORHOOD AND YES, THERE ARE DELAYS.
SOMETIMES YOU CAN'T GET THE MATERIAL, YOU KNOW, WHAT YOU ORDERED OR THERE'S A PROBLEM.
UM, IT JUST SEEMS LIKE THIS IS A BIG DELAY.
UM, AND IF IT WAS THEY, BUT IF I'M LOOKING AT IT, I GUESS IF LIKE, IF SINCE THERE WAS A DELAY, THEY'RE BASICALLY REAPPLYING, TECHNIC, KIND OF SORTA THINKING OF IT AS A REAPPLY, BUT USING THE OLD GRANT AND JUST AMENDING IT.
'CAUSE WE'VE DONE THAT IN OUR NEIGHBORHOOD TOO, WHERE, UH, WE COULDN'T GET IT TOGETHER IN TIME.
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TILL THE NEXT CYCLE AND REAPPLIED.UM, SO I DON'T HAVE A PROBLEM WITH THAT SINCE IT DOES GO UP TO THE MAX.
UM, AND IT'S STILL $33,346 THAT THE HOA HAS TO COME UP WITH.
UM, MY CONCERN WOULD BE IS IF THERE WAS ANY FURTHER DELAYS, WHICH ROSE THE PRICE AMOUNT MORE AND THEN THEY COULDN'T AFFORD TO PAY THAT ADDITIONAL PRICE, BUT THAT WOULD BE ON THE HOA NOT ON THE CITY.
'CAUSE THE, THEY'VE HIT MAX ON WHAT THE CITY'S GONNA PAY.
SO, UM, AND I CAN SEE WHERE A RETAINING WALL, NO MATTER WHERE IT IS, WHETHER IT'S ON A CREEK OR A DRAINAGE CULVERT OR A LAKE, YOU DON'T WANT YOUR LAND WASHING AWAY, YOU KNOW? SO, UM, I DON'T HAVE A PROBLEM WITH IT, I GUESS, UH, LIKE I SAID, 'CAUSE THEY ARE AT THE MAX, SO WE CAN'T, THEY CAN'T ASK FOR ANY MORE MONEY THAN WHAT THEY'VE ALREADY BEEN APPROVED.
JUST MAKING SURE THAT IT GETS COMPLETED AND THAT IT GETS INSPECTED AND THAT IT'S COMPLETED CORRECTLY.
HAVE THEY STARTED ANY OF THE WORK YET? I'M SORRY, CAN YOU REPEAT THAT? I'M SORRY.
UM, DO WE KNOW IF THEY'VE STARTED ANY OF THE WORK YET OR THEY HAVE, UM, WELL THEY HAVE EXPENDED FUNDS, UM, BECAUSE THEY HAVE, UM, HAD TO PAY AT LEAST $9,000 TO, UM, TO THEIR CONTRACTOR.
AND SO THEY'VE PROVIDED, UM, PROOF OF PAYMENT FOR THAT.
SO, UM, AND AGAIN, THE PO PERMIT HAS BEEN PULLED AND SO THEY WERE, THEY'RE, UM, THEY WERE APPROVED FOR TO COMPLETE THIS PROJECT AND SUCH.
UM, AND SO THEY'RE STILL MOVING FORWARD WITH COMPLETING IT.
AND SO, UM, THEY'RE REQUESTING ADDITIONAL FUNDS TO COVER THE SHORTFALL.
I WOULD JUST HATE TO SEE US, UM, NOT APPROVE IT.
AND THEY HAVE A JANKY RETAINING WALL THAT CRUMBLES IN THE NEXT FIVE YEARS, OR, YOU KNOW, UM, THAT WOULD BE MY MAIN CONCERN IS, UH, US HELPING GIVE THEM AN EYESORE
THAT, THAT'S PROBABLY MY BIGGEST CONCERN OUT OF IT.
UM, I MEAN EVERYTHING ELSE HAS ALREADY BEEN APPROVED.
DO WOULD I QUESTION WHY THIS RETAINING WALL IS GOING RIGHT THERE? ABSOLUTELY, BUT IT'S ALREADY APPROVED, SO MY ONLY CONCERN IS THAT WE DON'T FINISH THAT RETAINING WALL AND IT'S A BIGGER ISSUE LATER DOWN THE ROAD.
I KNOW THIS WAS APPROVED INITIALLY THREE YEARS AGO.
UM, BUT I MEAN, I GUESS IS EROSION CONTROL TYPICALLY COVERED UNDER NEIGHBORHOOD VITALITY? IT HAS BEEN.
I, I MEAN, I, I'M OKAY TAKING THIS TO THE REST OF THE COUNCIL, UM, WITH THE PRESENTATION.
I'D LIKE TO SEE SOME, SOME PHOTOGRAPHS OF, OF THE RETAINING WALL AND WHAT IT IS WE'RE LOOKING AT.
UM, ANY OTHER FEEDBACK? UM, NO, I JUST WOULD WANT TO MAKE SURE THAT, THAT THE HOA HAS A TIMEFRAME ON WHEN IT'S GOING TO BE COMPLETED.
UM, NOW THAT IT'S BEEN STARTED AND, UM, THAT IF THOSE COSTS GO UP ANYMORE, THAT THEY KNOW THAT THEY HAVE TO COVER THOSE ADDITIONAL COST AT A HUNDRED PERCENT.
AND I AGREE WITH JEFF SOME PHOTOS OF BEFORE AND POTENTIAL AND SOME PLANS THERE WOULD BE NICE FOR VISUAL, BUT, YOU KNOW, THEY'RE FOLLOWING, I MEAN, THEY'RE AT THE MAX, THEY'RE NOT GONNA GET ANY MORE MONEY FROM THE CITY, BUT I JUST WANNA MAKE SURE IT GETS FINISHED AND NOT ABANDONED BECAUSE THEY RUN OUT OF FUNDS BEFORE IT GETS FINISHED.
SO I THINK WE'RE ALL IN AGREEMENT TO PRESENT THIS TO COUNCIL.
UM, THE SECOND, UH, SECOND REQUEST FOR FUNDING IS THROUGH THE, IS FOR THE GREENS OF FIRE WHEEL.
UM, THEY ARE REQUESTING TO INSTALL ELECTRICITY CONNECTIONS AND LIGHTING IMPROVEMENTS, UM, AT THEIR CORNER ENTRANCES ALONG BRAND.
UM, THEY ARE REQUESTING, UH, $10,000, UM, AS THEY ARE A VOLUNTARY NEIGHBORHOOD GROUP.
UM, AND THE PROJECT IS $10,000 OR LESS.
UM, THEY ARE PROVIDING, UH, THEY ARE NOT REQUIRED TO PROVIDE A MATCH.
UM, AGAIN, THE CORNERS ARE GONNA BE AT THE, THE, UH, BRAND IN O SHANNON AS WELL AS BRAND IN FLANAGAN, EXCUSE ME.
UM, THEY WILL BE ADDING LIGHTING IMPROVEMENTS TO THESE FOUR CORNERS.
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I AM SO SORRY.UM, UM, SAFETY LIGHTING IS ELIGIBLE THROUGH THE MATCHING GRANT.
UM, THEY DO CURRENTLY HAVE SOLAR LIGHTING, UM, ILLUMINATING THEIR ENTRANCES.
UM, AND LIGHTING UPGRADES ARE CURRENTLY LISTED AS NOT ELIGIBLE.
UM, HOWEVER, THANK YOU SO MUCH.
UM, HOWEVER, HISTORICALLY THAT HAS BEEN, UM, IN REGARDS TO WORKING, UM, AMENITIES, UM, THAT JUST WANT TO BE UPGRADED.
UM, THE NEIGHBORHOOD HAS MENTIONED THAT THEIR SOLAR LIGHTING DOES NOT PROVIDE ENOUGH LIGHTING TO ILLUMINATE THE MONUMENT SIGNS AND THEY TEND TO WALK OFF PERIODICALLY AS WELL SINCE THEY'RE NOT ANCHORED IN THE GROUND.
UM, AND SO AS FAR AS THE ADDITIONAL LIGHTING, UM, BEING ELIGIBLE, UM, WE'RE PRESENTING THAT TO, UM, CITY CO, UM, TO THE COMMITTEE TO DETERMINE QUESTION.
UM, IS THIS NOT, IS THIS SOMETHING THAT WE ARE LIKE, WE WOULDN'T BE ABLE TO JUST PROVIDE A, A LIGHT POLE LIKE GPL GOES IN? SO THE TWO ENTRANCES ARE, I'M SO SORRY.
UM, THE TWO ENTRANCES ARE ONE, ONE ENTRANCE IS SERVICED BY G, P AND L AND THE OTHER ENTRANCE IS SERVICED BY ENCORE.
UM, AND SO THOSE ARE TWO DIFFERENT, UM, ELECTRICITY PROVIDERS.
SO I, I CAN'T SPEAK TO, UM, I CAN'T SPEAK FOR GP AND L, BUT I KNOW ENCORE WOULD REQUIRE, UM, THE COST PER METERS AND AND SUCH.
WHAT IS THE, OKAY, SO WHAT, WHAT'S THE PURPOSE OF THE LIGHT? IS IT FOR, UH, LIGHTING, THE STREET LIGHTING A MONUMENT SIGN, LIGHTING THE ENTRANCE TO THE NEIGHBORHOOD? MM-HMM.
SO THE APPLICATION SHOWS THAT IT WILL BE LIGHTING, THE MONUMENT SIGN.
UM, THEY'LL ALSO BE INCLUDING SOME OUTLETS, UM, BEHIND THE MONUMENT SIGN TO ALSO, UH, FACILITATE HOLIDAY DECOR AND SUCH.
UM, AND SO TO JUST MAKE IT A BIT MORE FASCINATING MOSTLY I THINK THAT, I THINK THAT SOUNDS LIKE EXACTLY WHAT THE, UH, NEIGHBORHOOD VITALITY MATCHING GRANTS FOR.
I MEAN, IT'S, YOU KNOW, I MEAN MOST OF WHAT WE DO IS, YOU KNOW, THINGS THAT ENHANCE THE ENTRANCE TO THE NEIGHBORHOODS AND, AND THIS IS, THIS I THINK FITS PERFECTLY IN THAT WHEELHOUSE.
DO WE HAVE, DO WE HAVE PICTURES? DO? NO, BUT I WILL CERTAINLY INCLUDE THEM IN THE PACKET FOR COUNCIL.
TWO THINGS WE LOVE, WE LOVE, WE LOVE PICTURES AND SPREADSHEETS,
NOW HAS ONE SIGNS IN MY BACKYARD.
SO I DON'T SEE ON THAT, ON THAT STRETCH OF BRAND ROAD THERE.
IT'S NOT WELL LIT IS IT? DO YOU? MM-HMM.
I DO ALSO KNOW THAT THERE'S A A, IT'S, IT'S SET BACK PRETTY FAR FROM THE ROAD AND I DON'T KNOW IF THAT'S DUE LIKE FOR FUTURE ROAD EXPANSION.
THERE'S, THERE'S A, THERE'S UM, A DRAINAGE DITCH RIGHT THERE.
THESE ARE THOSE LIGHTS THAT JUST KIND OF LIKE ARE IN THE GROUND AND SHINE UP TOWARDS THE, THEY DON'T SHINE DOWN.
THAT'S TO MY UNDERSTANDING, UH, THAT'S WHAT I'M TRYING TO REMEMBER, DRIVING DOWN THERE IS THAT THEY'RE, THAT'S WHAT THEY'RE USING LIKE SOLAR SPOTLIGHTS IN THE GROUND SHINING UP ONTO THEIR ENTRANCE SIGN, I THINK.
YEAH, I THINK ANY ADDITIONAL LIGHTING ALONG THAT STRETCH OF BRAND ROAD'S PROBABLY WELCOME.
ANY OTHER FEEDBACK? EVERYBODY IN AGREEANCE TO SEND THIS ON AS PRESENTED WITH SOME PICTURES? WITH SOME PICTURES? ALRIGHT, AWESOME.
WE'LL, WE'LL DO, WE'LL ADD THOSE TO FUTURE GRANT CYCLES, MORE PICTURES.
OKAY, NEXT ON THE AGENDA, WE HAVE THREE B DISCUSSION OF SINGLE FAMILY RENTAL PROPERTIES, SANITATION RATES, FEES, AND PROCESSES.
WE'VE GOT URIEL HERE TO PRESENT TO US.
GOOD AFTERNOON, MR. CHAIRMAN AND COMMITTEE MEMBERS.
SO TODAY WE'RE GONNA BE TALKING ABOUT SANITATION RATES FOR SINGLE FAMILY RENTAL PROPERTIES.
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QUICK BACKGROUND ON THIS ITEM.IT WAS REQUESTED BY COUNCIL MEMBER OTT DURING THE FEBRUARY 5TH WORK SESSION.
AND, UH, THE REQUEST IS BASICALLY TO CONSIDER TO ANALYZE DATA AND CONSIDER OPPORTUNITIES TO INCREASE THE MONTHLY SANITATION RATE FOR SINGLE FAMILY, UM, RENTAL PROPERTIES.
AND THE REASONING BEHIND THIS, THAT THERE ARE TWO PRIMARY DRIVERS BEHIND THIS REQUEST.
ONE OF THEM IS THE, THE LARGE NUMBER OF COMPLAINTS THAT COME FROM AREAS WITH HIGH NUMBER OF RENTAL PROPERTIES AND ALSO, UH, TENANT MOVE OUTS THAT TYPICALLY TIE UP SANITATION RESOURCES AS WELL AS CODE COMPLIANCE RESOURCES.
SO, UH, PRIOR TO THIS REQUEST, WE HAVE VERY LIMITED INFORMATION IN ORDER FOR US TO MAKE A DECISION ON THIS.
SO FOR THE FOLLOWING THREE MONTHS AFTER THE REQUEST WAS MADE, BASICALLY FROM FEBRUARY THROUGH THE END OF APRIL, WE STARTED COLLECTING DATA.
AND SO A TOTAL OF 42 SET OUTS WERE IDENTIFIED OVER AN 89 DAY PERIOD, WHICH IS ROUGHLY ABOUT ONE SET OUT EVERY OTHER DAY.
UH, I ALSO REACHED OUT TO SURROUND MUNICIPALITIES TO SEE IF THEY HAD SOMETHING SIMILAR IN PLACE, SPECIFICALLY FOR SINGLE FAMILY RENTAL PROPERTIES, AND THEY DID NOT.
ONCE AGAIN, SINCE, UH, COUNCIL MEMBER OTT MADE THIS, UH, UH, VOICE THIS CONCERN, UH, I'VE BEEN WORKING WITH, WITH, UH, CO COMPLIANCE SPECIFICALLY WITH RICK, UH, JUST TO WORK MORE, MORE EFFICIENTLY IN, IN ADDRESSING LARGE SET OUTS AND, AND TENANT MOVE OUTS.
SO, UH, BASED ON THE, THE DATA THAT WE COLLECTED, UH, WHAT OTHER CITIES HAVE IN PLACE RIGHT NOW AND THE EFFICIENCY IMPROVEMENTS BETWEEN SANITATION AND CODE AT THIS TIME, UH, WE ARE RECOMMENDING NO CHANGES TO THE MONTHLY SANITATION RATE FOR SINGLE FAMILY RENTAL PROPERTIES.
ACTUALLY, YEAH, YOU'RE, BEFORE WE ASK QUESTIONS, CAN YOU MOVE IT BACK TO THE SLIDE? ABSOLUTELY.
COUNCIL MEMBERS, BEARD DUTTON QUESTIONS.
I DON'T HAVE ANY QUESTIONS, BUT I WILL SAY IT.
THE SIMPLE THOUGHT OF WE'RE GONNA SINGLE YOU OUT BECAUSE YOU'RE A RENTER YEAH.
IS ABSOLUTELY RIDICULOUS TO ME.
UM, WE ALREADY LIVE IN A WORLD WHERE RENTERS ALREADY FEEL LIKE THEY ARE LESS THAN BECAUSE THE BANK DECIDED I CAN'T GET A MORTGAGE.
YOU CAN, SOME OF Y'ALL WERE PRESENT FOR MY FIRST, UH, TOWN HALL MEETING, AND THAT WAS THE WHOLE SITUATION.
I PAY MORE IN RENT THAN, UH, THE AVERAGE PERSON PAYS ON THEIR MORTGAGE.
SO WHY I SHOULD ALSO HAVE TO PAY MORE FOR MY TRASH IS, IT'S, IT'S ABSURD.
AND WE ALREADY STRUGGLE WITH PEOPLE THAT ARE LIVING IN MULTI-FAMILY DWELLINGS THAT DON'T FEEL LIKE THEY'RE A PART OF ANYTHING BECAUSE SOCIETY HAS MADE THEM FEEL LIKE THEY'RE, THEY'RE LESS THAN BECAUSE THEY'RE A RENTER.
SO, UM, I VERY MUCH AGREE WITH THE NO, IT CHANGES.
UM, AND I, I WOULD LIKE THAT MAYBE WE ARE A LITTLE MORE MINDFUL ABOUT BEING SO EXCLUSIVE ON THINGS.
'CAUSE THAT, THAT'S A, THAT'S A ROUGH ONE.
I, I AGREE WITH CARISSA ON, ON, ON, UM, I DON'T THINK THERE SHOULD BE A MONTHLY RATE INCREASE.
I DO THINK THAT IF THERE IS, UM, I DON'T KNOW, HOW DO I PUT IT? THIS, UM, IN A, I LIVE IN A NEIGHBORHOOD THAT IS ABOUT 40% RENTALS, AND EVERY WEEK THERE IS AT LEAST ONE OR TWO HOUSES THAT ON THE STREET EVERY, AND IT'S JUST PILED AND IT'S BLOWING AND IT'S NOT PACKAGED.
AND THAT JUST SEEMS, IT, IT, IT'S AN EYESORE AND TRASH BLOWS EVERYWHERE AND SCAVENGERS GO THROUGH IT.
AND, AND NOT JUST THE HUMAN ONES, UH, THE ANIMAL ONES TOO, BUT THAT'S A ONE TIME OCCURRENCE.
UM, JUST BECAUSE MY NEXT DOOR NEIGHBOR RENTS DOESN'T MEAN THEY HAVE MORE TRASH THAN I DO ON A WEEKLY BASIS.
SO, UM, MAYBE IN SOME WAY I DON'T KNOW HOW TO ADDRESS THE MOVE OUT TRASH, BUT I DON'T KNOW HOW TO DO THAT.
SO, UM, I AGREE WITH NO INCREASE
HE, HIS TEAM IS DOING A PHENOMENAL JOB.
UM, IF, IF A TENANT MOVES OUT ON A THURSDAY AND THEIR
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COLLECTION IS THE FOLLOWING WEDNESDAY, HE'LL REACH OUT TO ME.WE WILL DO SOMETHING TO ADDRESS THE ISSUE RIGHT AWAY BEFORE IT GETS ANY BIGGER.
UH, AND THAT'S PART OF THE REASON AFTER WE LOOKED AT THE DATA AND WE SAW THAT IT HAPPENED ONCE EVERY OTHER DAY, NO OTHER CITY HAS ANYTHING LIKE THIS IN PLACE FOR THAT REASON, WE MADE THE, THE RECOMMENDATION OF NO CHANGES TO THIS RATE.
ARIEL, I WANNA SAY, FIRST OF ALL, YES, I REALLY APPRECIATE THE, UH, FINAL RESOLUTION YOU CAME UP WITH TO NOT CHANGE THE, THE MONTHLY RATE.
UM, AND TO PIGGYBACK A LITTLE BIT ON WHAT'S BEEN SAID, YOU KNOW, I, THE THING ABOUT RENTAL PROPERTIES IS, YOU KNOW, THE TENANT'S THE ONE WHO PAYS.
WHATEVER INCREASES ON THE PROPERTY OWNER, THE TENANT'S STILL THE ONE THAT PAYS.
UM, YOU KNOW, AND, AND ALONG THOSE SAME LINES, YOU KNOW, I, I DON'T BELIEVE IN BURDENING OUR CITIZENS ANY MORE THAN WE HAVE TO.
AND I DEFINITELY DON'T BELIEVE IN SINGLING OUT SOMEBODY WHO'S PAYING RENT JUST BECAUSE OF THE FACT THAT THEY'RE PAYING RENT.
UM, BECAUSE ULTIMATELY, AGAIN, NO MATTER WHAT YOU DO WITH THE PROPERTY, THE RENTER'S GOING TO PAY FOR THAT.
SO, UM, I, WHAT I WOULD LOOK AT, WHICH I KNOW YOU AND RICK ARE DOING RIGHT, LOOK AT, UM, LOOK AT THE DATA AND SEE IF THERE'S ANOTHER RESOLUTION THAT NEEDS TO HAPPEN, WHETHER THAT BE THROUGH CODE OR WOULD IT BE THROUGH, UM, YOU KNOW, I DON'T KNOW IF IT'S AS, AND AGAIN, I MEAN, EVERYTHING, EVERYTHING, EVERY OPERATION COMES WITH AN EXPENSE, RIGHT? DIRECTLY OR INDIRECTLY.
SO I DON'T KNOW IF THE CASE WOULD BE THAT WE HAVE A RECORD OF, YOU KNOW, WHEN SOMEONE'S MOVING OUT AND PREPARE FOR THAT.
THAT'S PROBABLY NOT THE ANSWER.
IT'S PROBABLY OPERATIONALLY TOO, TOO OVERWHELMING.
BUT, UM, I DO LIKE THAT YOU'RE WORKING WITH RICK AND SENDING OUT, SENDING OUT, UH, PICKUPS ON, ON NON-STANDARD DAYS.
BUT LIKE I SAID, I LIKE THE RECOMMENDATION.
SO I THINK THAT'S WHAT WE'D LIKE TO PRESENT.
AND I WOULD ALSO REQUEST, OF COURSE, STAFF, YOU KNOW, ALWAYS KEEP IN MIND THAT WE DON'T, WE DON'T WANNA BURDEN OUR CITIZENS FINANCIALLY OR ANY OTHER WAY, ANY MORE THAN WE HAVE TO.
AND WE ALWAYS WANNA LOOK AT WAYS THAT ARE NOT A FINANCIAL BURDEN FIRST.
UM, SO I GUESS I HAVE TWO QUESTIONS.
UM, SO IF SET OUTS ARE OUR BIGGEST CONCERN, WHICH I TOTALLY UNDERSTAND, I DRIVE PAST THEM ALL THE TIME, AND IT'S JUST LIKE, WHAT IN THE WORLD WERE Y'ALL DOING? BUT I ALSO KNOW THAT THERE ARE PLENTY OF TIMES WHERE YOU COULD DRIVE PAST MY CURB AND ALSO BE LIKE, OH, IS SHE MOVING? IS SHE MO? AND IT'S, YOU KNOW, FOR DIFFERENT REASONS, YOU KNOW? SO, UM, KIND OF LIKE JEFF WAS SAYING, IF WE HAD A WAY TO TRACK, LIKE THERE'S BEEN X AMOUNT OF SET OUTS OR SET OUT TYPE PILES OUT THERE, UM, LIKE PER YEAR, WHATEVER YOU MAY COME UP WITH, AT THAT POINT, WE COULD LOOK AT MAYBE CHARGING THE HOMEOWNER.
THAT'S LIKE A, A ROUGH DOES THAT, DOES THAT MAKE SENSE? IT DOES.
UM, I DON'T KNOW IF HE'S DOING, AND THE REASON WHY WE STARTED TRACKING, UM, RENTAL PROPERTIES IS BECAUSE THE REQUEST WAS SPECIFICALLY FOR RENTAL PROPERTIES, RIGHT? THINK OF A LANDLORD THAT DOES A FULL REMODEL.
UH, IF YOU GUYS RECALL, MAYBE ABOUT TWO, THREE WEEKS AGO, JUST OUTSIDE OF CITY HALL, OUTSIDE OF THE PARKING GARAGE.
I MEAN, THERE WAS A SETUP FROM SIDE TO SIDE.
SO I BELIEVE THAT THAT WAS, UH, ONE OF THE DRIVERS BEHIND THIS REQUEST TO, TO, IN A WAY SOMEONE LIKE A BUSINESS.
SO WE WERE JUST, ONCE AGAIN, THE REQUEST WAS JUST TO ANALYZE THE DATA AND EXPLORE OPPORTUNITIES.
SO ONCE WE LOOKED AT THE DATA FOR THE, FOR THOSE THREE MONTHS, UH, WE, WE FELT THAT WE WERE NOT JUSTIFIED IN MOVING FORWARD WITH, WITH THIS REQUEST.
AND FOR THAT REASON, WE RECOMMENDED THAT NO CHANGES BE MADE.
AND DO WE ALREADY HAVE, UM, A RULE ABOUT CONSTRUCTION, UM, TRASH, RIGHT? LIKE YES, WE DO.
WE'RE ONLY ALLOWED X AMOUNT, CORRECT.
SO THAT KIND OF WOULD FALL IN WITH THAT.
AND IT'S ONLY THE RESIDENT, IF YOU HAVE A CONTRACTOR, THE CONTRACTOR'S RESPONSIBLE FOR THEIR OWN HAUL OFF.
I MEAN, 'CAUSE I SEE PILES LIKE THAT ALL THE TIME.
IT'S LIKE, HOW DO YOU DETERMINE IS IS THE, IS THE TENANT OR THE PERSON LIVING THERE THE ONE DOING THE WORK OR WE TRACK THOSE.
LIKE WITH PERMITTING AND LIKE IF THEY PULLED PERMITS AND STUFF LIKE THAT.
UM, AND THEN MY, MY OTHER QUESTION, UM, AND IT MAKES SENSE IN MY BRAIN, SO IF IT DOESN'T OUT LOUD, I'M SORRY.
UM, DO WE CHARGE PROPERTY OWNERS WHEN WE'RE DOING, UM, CAMPSITE, CLEANOUTS CAMPSITE, LIKE HOMELESS CAMPS? LIKE, THAT'LL BE A QUESTION FOR RICK.
DO WE KNOW, DO WE DO SANITATION DOES NOT.
[00:30:01]
I KNOW IT DOESN'T SEEM LIKE IT'S ON TOPIC.WELL, HOWEVER, THAT'S WHAT I'M GONNA, TREY IS, I MEAN WE OKAY THERE THAT LINE OF QUESTION ABOUT CLEANING OUT, UH, HOMELESS CAMPS, IF WE, IF WE CHARGE, IF WE CHARGE PROPERTY OWNERS FOR CLEANING, YOU'RE TALKING ABOUT HOME PRIVATE, NOT WORKING.
I WAS GONNA GIVE HER THE ONE QUESTION TO SEE IF IT COULD TIE IN TOGETHER.
I I MEAN, I FEEL LIKE IT DOES.
I CAN TELL YOU THAT, THAT WE DON'T, UH, I JUST STARTED THINKING ABOUT THIS, UH, BECAUSE WE PROVIDE THE ROLL OFFS, UH, PRETTY MUCH EVERY MONDAY AND WE'LL NEVER BILL ANYBODY WITHIN THE CITY FOR THOSE SERVICES.
SO THAT WAS KIND OF THE POINT I WAS MAKING WAS WE'RE NOT CHARGING FOR THOSE.
AND THOSE ARE VERY LARGE CLEANUPS.
SO IT'S LIKE, IF, IF YOU'RE GONNA CHARGE ONE PERSON, YOU SHOULD CHARGE THE OTHER PERSON.
AND SO THAT WAS MY THOUGHT PROCESS.
IT MADE A LOT OF SENSE IN MY HEAD.
IT DEPENDS ON HOW FAR YOU GO WITH IT.
IT'S JUST OUR, OUR PROCESS OF DUE PROCESS AND NOTIFICATION IF WE DO HAVE TO GET INTO A SITUATION WHERE WE HAVE TO ABATE SOMETHING THAT'S, THAT'S BEEN LEFT BEHIND.
UM, YOU GONNA TIE IT TO SINGLE FAMILY RENTAL INSURANCE?
UH, I'M RICK BARKER, UH, DIRECTOR OF CODE COMPLIANCE.
BUT, UM, SO TO TIE IN THE, THE TRASH AT CURBSIDE CURBSIDE, UM, IF WE GET INVOLVED, UM, WE, WE FOLLOW THE DUE PROCESS.
UH, IF THE TRASH REMAINS OR THE DEBRIS REMAINS, AND YURI'S TEAM, UH, DUE TO THEIR PROCESSES ARE NOT GOING TO SERVICE THAT PROPERTY DUE TO WHATEVER REASON, UM, THEN WE FOLLOW OUR DUE PROCESS.
UH, WE ALLOW SEVEN DAYS BY STATUTE, UH, FOR THE DEBRIS TO BE REMOVED.
UH, AND THEN IF IT IS NOT REMOVED AT THAT TIME, THEN WE CAN SEND OUR CONTRACTOR OUT AND ABATE IT AT THE OWNER'S COST.
UM, NOW IF IT'S A RENTAL PROPERTY, WE HAVE A DATABASE, WE, WE TRY TO, UH, EXPEDITE CLEAN UP BY CONTACTING THAT OWNER AND SAY, LOOK, YOU KNOW, YOU'RE, THEY, THEY MIGHT EVEN MAY NOT EVEN KNOW THEIR TENANT HAS MOVED OUT, THAT THAT OCCURS FROM TIME TO TIME.
THE TENANT LEAVES, THEY LEAVE THINGS AT THE CURBSIDE, UTILITIES ARE SHUT OFF.
UH, A LOT OF, A LOT OF VARIABLES COME INTO PLAY ON ACTIONS THAT WE CAN TAKE, BUT WE, WE DEFINITELY REACH OUT TO THE OWNER AND, AND, AND EXPLAIN TO THEM THAT, YOU KNOW, YOUR, YOUR TENANT LEFT A LOT OF DEBRIS AT THE CURB.
UM, AND SANITATION'S NOT GONNA SERVICE IT FOR, FOR VARIOUS REASONS.
UM, AND SO WE, WE ASK YOU TO, YOU KNOW, CLEAN THAT UP ON AN EVICTION SET OUT.
UH, THERE'S A 24 HOUR STATUTE THAT THEY HAVE TO GO BY.
UH, IF IT'S AN EVICTION, THEY, THEY PUT PERSONAL PROPERTY ON THE, ON THE, ON THE PROPERTY.
UH, THOSE ARE, UM, UNSIGHTLY, UH, FROM TIME TO TIME.
UH, AND WE GET INVOLVED IN THOSE, UM, THE SAME WAY, UH, WE, WE NOTIFY THE PROPERTY OWNER, UH, GIVE THEM DUE PROCESS TIME TO CLEAN IT UP.
AND THEN IF THEY DON'T DO IT, THEN WE, WE, WE CAN MOVE IN WITH OUR ABATEMENT PROCESS.
SO ANYTHING THAT'S NOT COVERED BY A SANITATION POTENTIAL FEE IS COVERED KIND OF UNDER THE CODE COMPLIANCE, RIGHT.
UNDER THE DUE PROCESS AND NOTIFICATION AND ABATEMENT AND, AND FILING OF A LIEN, UH, IF IT GETS TO THAT POINT.
AND, AND I DO WANNA ADD THAT SINCE THIS WAS INITIALLY BROUGHT UP, UH, RICK AND I'VE BEEN WORKING TOGETHER, AND CORRECT ME IF I'M WRONG, BUT NO ADDITIONAL COMPLAINTS HAVE BEEN RECEIVED RIGHT ON THIS SPECIFIC ITEM, CORRECT? CORRECT.
I MEAN, IT'S, IT'S, IT'S, YOU KNOW, AS COUNCILWOMAN BEARD SAID, IT, IT HAPPENS ALL THE TIME.
UM, WE, WE, WE GET A COMPLAINT, WE WORK WITH YURI'S TEAM, THEY GET A COMPLAINT OR THEY SEE IT OUT IN THE FIELD DURING THEIR ROUTES, THEY'LL CONTACT US.
WE GET INVOLVED AND THERE'S A LOT OF INVESTIGATION GOES INTO PLAY.
UH, WE HAVE TO ASSESS THE SITUATION AND SEE WHAT REALLY WHAT'S GOING ON HERE.
LIKE YOU SAY, IS IT, IS IT SOMEBODY MOVING OR ARE THEY JUST HAVING TO CLEAN, UH, SPRING CLEANING AND THEY'VE PUT A LOT OF THINGS AT THE CURB.
SO, UH, A LOT OF INVESTIGATION BEFORE WE REALLY TAKE ACTION AND, AND GO THE APPROPRIATE ACTION.
I HAVE FULL FAITH IN, IN BOTH OF, UM, OUR CO COMPLIANCE AND OUR SANITATION TEAM TO TAKE CARE OF, TAKE CARE OF THE ICE DOORS.
AND WE, AND WE, AND WE TRY, YOU KNOW, WE, WE, AGAIN, IT'S ALL TRYING TO ABATE THE ISSUE AND, AND, AND SOLVE THE PROBLEM.
AND, UH, WE'LL, WE'LL, WE'LL RECOMMEND TO A PROPERTY OWNER, HEY, CONTACT SANITATION, THEY HAVE THE ROLL OFFS.
UM, UH, THEY CAN PROVIDE THAT SERVICE FOR YOU.
UM, CONTACT THEM FOR THOSE SERVICES AND,
[00:35:01]
AND, UH, BUT WE DO, WE WORK HAND IN HAND EVERY DAY.I THINK WE'RE ALL IN AGREEANCE STAFF RECOMMENDATION.
NEXT ITEM THREE C DISCUSS DATES AND TIMES FOR FUTURE COMMITTEE MEETINGS.
AND KEVIN, YOU, YOU LOOKED AT THIS CALENDAR AND IT'S KIND OF HARD TO FIND A TIME TO BOOK THIS ROOM.
AND, AND I THINK I'VE, UH, KIND OF DISCUSSED WITH MANY OF YOU, UH, THIS ROOM CAN BE A CHALLENGE TO SCHEDULE, ESPECIALLY ON, UH, FIRST AND THIRD MONDAYS AND TUESDAYS.
AND I WANTED TO HAVE A DISCUSSION WITH YOU GUYS AS IT RELATES TO WHEN MIGHT BE A, A POTENTIALLY BETTER DAY, A BETTER TIME TO MEET.
AGAIN, THERE'S A LOT OF COMPETITION FOR THIS ROOM.
UH, EVEN ON OFF COUNCIL WEEKS.
I THINK THEY HAVE A MEETING IN HERE AT, UH, FOUR, UH, 4 35 O'CLOCK TODAY.
THERE'S SOMETHING GOING ON IN THERE.
SO, UH, JUST WANTED TO KIND OF PICK YOUR BRAIN AND SEE, YOU KNOW, UH, WELL, WELL, PERSONALLY, MY SCHEDULE'S PRETTY FLEXIBLE.
SO CARISSA, MY SCHEDULE IS TYPICALLY A LITTLE FLEXIBLE, BUT THESE MIDDAY, UM, WHEN YOU WORK YOUR JOBS, IT, IT'S ROUGH.
SO, UM, IF WE COULD PICK LIKE A HARD, LIKE MORNING, NOON O'CLOCK OR EVENING, I'M GOOD.
UM, BASICALLY ANY DAY, BUT IT'S A THREE 30 S THAT ARE JUST BLOW IT OUT OF THE WATER FOR ME.
UM, CHRIS, HOW ABOUT FOR YOU? UM, GIVE ME A DATE AND TIME AND I'LL PUT ON MY CALENDAR.
KEVIN, AS FAR AS STAFF GOES, IS, I MEAN, IS A ROUND LUNCHTIME GOOD FOR YOU GUYS OR, UH, BEFORE OR AFTER, OR, I THINK WE'RE REALLY, WE'RE, WE'RE AVAILABLE ANYTIME AT YOUR, AT YOUR LEISURE MORNING.
LIKE WHATEVER, WHATEVER IS EASIEST MORNINGS ARE OKAY FOR YOU.
UH, WOULD IT MATTER IF IT'S A TUESDAY OR A THURSDAY MORNING? IS THERE A DAY OF THE WEEK THAT'S BETTER FOR SOMEONE? TUESDAYS AND THURSDAYS ARE PERFECT FOR ME.
SO GOING FORWARD, UH, I WILL LOOK, UH, A MONTH FROM OUR, OUR LIKE, UH, I'LL LOOK OUT, UH, MAYBE SOMETIME IN, UH, EARLY OCTOBER FOR OUR NEXT MEETING, MAYBE ON A TUESDAY MORNING.
UM, THAT WOULD MAKE IT A LOT EASIER ON US.
YEAH, WE DON'T HAVE A, WE DON'T HAVE A PROBLEM WITH, YOU KNOW, MONDAYS OR, OR TUESDAY AFTERNOONS, BUT, UM, YOU KNOW, IT CAN GET KIND OF CHALLENGING.
TUESDAY MORNINGS, 10 O'CLOCK WORKS GREAT.
AND THEN NEXT ITEM FOUR IS ADJOURN.
I THINK AT, UH, FOUR 10 WE ARE ADJOURNED.