Oct 07, 2024 Work Session

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HOLDLD ON. YOU'RE ON MAN. YOU'RE ON. OH! I'M ON OVER THERE. ALL RIGHT. VERY GOOD. WELL, GOOD EVENING, AND WELCOME TO THE OCTOBER SEVENTH, 2024 WORK SESSION FOR THE GARLAND CITY COUNCIL. THE FIRST TIME, FIRST AGENDA ON OUR FIRST ITEM ON OUR AGENDA TONIGHT IS PUBLIC COMMENTS. ANY PUBLIC COMMENTS THIS EVENING? NO. OKAY. AND THEN ACTUALLY THAT IS THE SECOND

[ CONSIDER THE CONSENT AGENDA Council may ask for discussion or further information on any item posted in the consent agenda of the next Regular Meeting. Council may also ask that an item on the consent agenda be pulled and considered for a vote separate from the consent agenda at the next Regular Meeting. All discussions or deliberations are limited to posted agenda items and may not include new or unposted subject matter.]

[1. Resolution for a Project Specific Agreement with Dallas County for Maintenance Improvements on Buckingham Road Council is requested to consider authorizing the City Manager to execute a Project Specific Agreement with Dallas County for pavement maintenance on portions of Buckingham Road from Shiloh Road to the West Garland city limit. Unless directed otherwise by Council, this item will be scheduled for formal consideration at the October 8, 2024 Regular Meeting.]

[2. Facilities Management Warehouse Rental Council is requested to consider approving a lease agreement to relocate stored materials and equipment to 2050 Forest Lane, Suite 250, and authorize the City Manager to execute such documents necessary to complete the transaction. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 8, 2024 Regular Session.]

[3. Bond Refunding - Electric Utility System Commercial Paper Notes and Series 2014 Electric Utility Revenue Bonds Council is requested to consider refunding up to $150 million of Electric Utility Commercial Paper Notes and Series 2014 Electric Utility Revenue Bonds. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 22, 2024 Regular Meeting.]

[4. Neighborhood Vitality Matching Grant Spring 2024 Applications Council is requested to consider approving the funding requests reviewed and recommended by the Community Services Committee for the Spring 2024 Neighborhood Vitality Matching Grant Cycle. Unless directed otherwise by Council, this item will be scheduled for formal consideration at the October 22, 2024 Regular Meeting.]

[5. Interlocal Agreement between City of Garland and DART for the Lake Ray Hubbard Transit Center Council is requested to consider approving an interlocal agreement (ILA) between the City of Garland and Dallas Area Rapid Transit (DART) for a future transit-oriented development at the Lake Ray Hubbard Transit Center. Unless directed otherwise by Council, this item will be scheduled for formal consideration at the October 8, 2024 Regular Meeting.]

[6. Notification of Application for EPA FY25 Brownfield Cleanup Grant Council is requested to consider authorizing the City Manager or his designee to execute an application for the EPA FY25 Brownfield Cleanup Grant. As part of the ongoing redevelopment of the medical district, the City acquired approximately 5.98 acres of land at 530 Clara Barton. Due to the sensitive nature of the potential use, additional testing was performed, and additional remediation was recommended.]

[7. Notification of Application for EPA FY25 Brownfield Community-Wide Assessment Grant Council is requested to consider authorizing the City Manager or his designee to execute an application for the EPA FY25 Brownfield Community-Wide Assessment Grant. As part of ongoing redevelopment efforts, the City continues making efforts to acquire parcels in targeted areas for land assembly. This funding opportunity will provide the City with resources for developing inventories of brownfield sites, prioritizing sites, conducting community involvement activities, conducting planning, conducting site assessments, developing site-specific cleanup plans, and developing reuse plans related to brownfield sites. ]

[8. City Council Committees - Pending Items List Written staff briefing regarding the Pending Items List for City Council Committees.]

COUNCIL SO CONSISTENT WITH WHAT WE'VE DONE IN THE PAST, WE WANTED TO PROVIDE A QUARTERLY WRITTEN BRIEFING ON THE PENDING ITEMS BEFORE THE CITY COUNCIL COMMITTEE. SO THAT'S ON IN YOUR PACKET TONIGHT. I WANTED TO MAKE A MAKE A SHORT SUGGESTION ABOUT HOW WE HANDLE COMMITTEE REFERRALS AND GET SOME FEEDBACK FROM COUNCIL IN THAT REGARD. SO AS A STAFF, WE'RE COMMITTED TO HELPING MOVE THOSE ITEMS THROUGH THE COMMITTEE PROCESSES AS EFFICIENTLY AS POSSIBLE. AND SO THE COMMITMENT INCLUDES, AGAIN, MOVING THOSE THINGS THROUGH AS EFFICIENTLY AS POSSIBLE TO HELP FURTHER THAT COMMITMENT. WHAT I'D LIKE TO DO IS MAKE A SLIGHT CHANGE TO WHAT HAPPENS TO COMMITTEE ITEMS AFTER YOU MAKE A REFERRAL TO A COMMITTEE. TYPICALLY, WHAT HAPPENS IS AT A WORK SESSION OR THROUGH EMAIL PER COUNCIL POLICY, AN ITEM GETS CREATED AND REFERRED TO A COMMITTEE, AND GENERALLY IT WILL BE ASSIGNED TO A STAFF MEMBER. SO THAT STAFF MEMBER WILL WILL GO TO WORK DOING RESEARCH, LOOKING AT DIFFERENT OPPORTUNITIES AND PERSPECTIVES IN REGARDS TO THAT. THAT POLICY ITEM, AND DO A LOT OF RESEARCH. SEE WHAT OTHER CITIES ARE DOING IN THAT REGARD. LOOK AT OUR CURRENT POLICIES AND PRACTICES IN REGARDS TO THAT ITEM AND OTHERWISE. JUST DO A LOT OF RESEARCH AND PREPARATION BEFORE IT GETS TO THE COMMITTEE. AND SO THERE THERE GENERALLY WILL GENERALLY BE A FEW MONTH, YOU KNOW, 2 TO 3 MONTH DELAY FROM WHEN IT GETS CREATED OR REFERRED TO WHEN IT GOES TO THE COMMITTEE. AND THAT VARIES JUST DEPENDING ON WHAT THE TOPIC IS. WHAT WE'D LIKE TO DO IS AS SOON AS THE ITEM IS CREATED, ADD IT TO THE NEXT COMMITTEE, THE NEXT COMMITTEE MEETING FOR THAT PARTICULAR REFERRAL. SO IF AN ITEM IS REFERRED TO DEVELOPMENT SERVICES COMMITTEE AT THE WORK SESSION, IT WOULD GO ON THE NEXT AGENDA FOR THAT COMMITTEE TO LOOK AT. BUT THAT FIRST INITIAL DISCUSSION, RATHER THAN HAVE STAFF GO BACK AND DO YOU KNOW, A COUPLE MONTHS OF RESEARCH AND PREPARE FOR A FULL BLOWN DISCUSSION? WHAT I'D LIKE TO SEE IF COUNCIL IS AMENABLE TO IS TO HAVE THAT INITIAL DISCUSSION.

JUST BE KIND OF A SCOPING MEETING. SO ESSENTIALLY THE COMMITTEE OR THE SORRY, THE COUNCIL MEMBER THAT MAKES THE REFERRAL WOU COME TO THAT COMMITTEE MEETING, TALK ABOUT THE PURPOSE AND INTENT BEHIND THE REFERRAL AND OTHERWISE KIND OF HELP IDENTIFY THE PROBLEM. I ALWAYS LIKE THE SAYING THAT A WELL-DEFINED PROBLEM IS HALF SOLVED. AND SO IF WE IF WE CAN GET SOME CLARIFICATION FROM THE COUNCIL MEMBER THAT MAKES THAT REFERRAL JUST RIGHT OFF THE BAT INITIALLY BEFORE STAFF GOES AND DOES A BUNCH OF WORK THAT WE CAN DEFINE WHAT THE SCOPE OF THAT OF THE RESEARCH IS THAT'S NEEDED FOR THAT ITEM. AND I THINK THAT WOULD REALLY MAKE IT MORE EFFICIENT FOR NOT ONLY STAFF, BUT MOVE THOSE ITEMS THROUGH COMMITTEE QUICKER TOO. SO INITIALLY, AGAIN, JUST TO KIND OF REPEAT WHENEVER THE REFERRAL IS MADE, IT WOULD GO ON THE NEXT

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[9. DART Funding Update Staff will provide an update to Council regarding the ongoing discussions between DART and its member cities.]

NOT SAYING THAT THAT'S NOT GOING TO HAPPEN, BUT I THINK EVERYBODY WAS REALLY TRYING TO FIND A PROPOSAL TO MOVE FORWARD. AND I'LL SUMMARIZE WHAT THE PROPOSAL IS. AND MAYOR PRO TEM, IF YOU WANT TO JUMP IN AT ANY TIME, FEEL FREE TO ADD SOME ADDITIONAL CONTEXT. THE PROPOSAL REALLY COMES DOWN TO CREATING HAVING DART THROUGH THEIR OWN AUTHORITY, NOT NOT THROUGH THE LEGISLATURE. CREATE A MOBILITY FUND THAT WOULD TAKE IN 25% OF ALL SALES TAX REVENUE FROM THE MEMBER CITIES. SO A QUARTER OF THE OF THE $0.01, AS WE CALL IT, PUT IT INTO THIS MOBILITY FUND THAT THE CITIES, THE MEMBER CITIES, THE 13 MEMBER CITIES COULD ACCESS FOR PROJECTS RELATED TO MOBILITY. SO IF YOU REMEMBER, I THINK IT WAS 2 OR 3 YEARS AGO, DART RETURNED THROUGH AN INTERLOCAL AGREEMENT FUNDING BACK TO THE CITIES, AND WE RECEIVED ABOUT $22 MILLION. IT WOULD BE A VERY SIMILAR TYPE OF THING WHERE THIS MOBILITY FUND WOULD HOLD A QUARTER OF THE OF

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AND I WOULD SAY THOSE ARE ALL KIND OF ANCILLARY TO THE MAIN CREATION OF A GENERAL MOBILITY PROGRAM. SO A COUPLE OF MAIN TAKEAWAYS FROM THAT. ONE IS THAT AGAIN, JUST WANT TO INFORM COUNCIL ABOUT THIS PROPOSAL THAT'S BEEN THROWN OUT THERE FOR THIS GENERAL MOBILITY PROGRAM.

AS A AS AN OPPORTUNITY. THIS WAS THE FIRST THAT MOST OF THE MEMBER CITIES HAD HEARD ABOUT THIS. AND SO, YOU KNOW, FOR CITIES LIKE DALLAS AND GARLAND AND OTHERS THAT THAT ARE NOT PART OF THAT SIX CITY RESOLUTION COALITION, IT REALLY WAS JUST KIND OF NEW INFORMATION TO LEARN AND LISTEN. I THINK THERE'S GOING TO BE SOME FOLLOW UP MEETINGS ON THIS THAT WILL, OF COURSE, BE A PART OF AND BE ENGAGED IN. SO I DON'T WANT TO ASSIGN I DON'T WANT TO SAY AT THIS POINT, IF THIS IS A GOOD OR BAD THING FOR GARLAND, I THINK WE NEED TO, YOU KNOW, CONTINUE TO RESEARCH THAT AS THE OTHER CITIES WILL DO AS WELL. BUT THE OTHER MAIN TAKEAWAY AND AGAIN, MAYOR PRO TEM JUMP IN, BUT WAS THE REGIONAL TRANSPORTATION COUNCIL, THE RTC HAS CREATED.

AND THIS ACTUALLY GOES BACK SEVERAL MONTHS AGO, A TRANSIT 2.0 STUDY THAT REALLY SEEKS TO FIND A DIRECTION FORWARD FOR TRANSIT ACROSS THE WHOLE REGION, NOT JUST IN DALLAS COUNTY WITH THE DARTS, THE DART CITIES, AND THE DART SYSTEM, BUT CREATE A TRUE REGIONAL TRANSIT MODEL THAT WOULD WORK AND SO MICHAEL MORRIS, WHO HEADS UP THAT STUDY, WAS AT THE MEETING AS WELL AND PRESENTED ON IT AND REALLY ENCOURAGED ALL OF THE MEMBER CITIES TO PARTICIPATE IN THAT PROGRAM AND THAT STUDY. SO THAT, AGAIN, THAT BECOMES A CONDUIT FOR MAKING LONG TERM DECISIONS ABOUT TRANSIT IN THE REGION, NOT THE IMMEDIACY OF WHAT OUR BUDGET LOOKS LIKE RIGHT NOW. AND THE FUNDING THAT'S COMING AND GOING FROM DART. SO A LOT MORE TO COME, I'M SURE ON THE ON THE DART ISSUE. BUT JUST WANTED TO UPDATE YOU ALL ON ON THINGS AS IT RELATES TO DART AND MAYOR PRO TEM. FEEL FREE TO JUMP IN HERE, I THINK AND JUST REAL QUICK, I MEAN THE MEETING CAME UP VERY SHORT NOTICE. I WAS ALREADY OUT OF TOWN AND THE MAYOR PRO TEM STEPPED UP AND WAS THERE FOR THE MEETING. AND OBVIOUSLY IS ALSO OUR RTC. RTC REPRESENTATIVE. SO THANK YOU FOR STEPPING IN ON VERY SHORT NOTICE. GO AHEAD AND THANK YOU FOR THE OPPORTUNITY TO DO SO. I THINK THAT JUST BASED ON ALL THAT COUNCIL IS HEARING PRESENTLY, THERE ARE A LOT OF INFORMATION BEING FLOWN AROUND AT THIS POINT AS IT RELATES TO WHAT WE WHAT IS TAKING PLACE. AND I THINK THAT ONE OF THE FIRST THINGS THAT I WOULD ENCOURAGE COUNCIL TO DO IS THE LINK THAT'S GOING TO BE SENT TO YOU WILL GIVE YOU THE FULL PRESENTATION OF THAT MEETING FROM LAST WEEK. IN THAT MEETING, THE INFORMATION WAS GIVEN IN SUCH A MANNER THAT YOU WILL BE ABLE TO SEE ALL THE NUANCES, ALL THE PROBLEMS. I THOUGHT THAT THEY PRESENTED IT IN SUCH A MANNER THAT, YOU KNOW, EVEN A BABY COULD UNDERSTAND. THESE ARE THE PROBLEMS THAT WE HAVE. AT THE SAME TIME, THERE IS A LOT OF INFORMATION THAT I THINK THAT WE STARTED A COALITION TODAY OF ALL OF THE DIFFERENT PEOPLE WHO ARE INVOLVED AS IT RELATES TO THE POLITICAL ASPECT OF IT. RTC NCTD ALL THE DIFFERENT PEOPLE IN OUR IN THE CITY WHO HAVE THIS DISCUSSION AS IT RELATES TO THE POLITICAL IMPLICATIONS. NOW, AS A RESULT OF THAT, WE'RE GOING TO TAKE THE INFORMATION. WE'RE GOING TO BRING IT BACK TO COUNCIL, BECAUSE THAT'S BEEN THE SITUATION THAT I HAVE HAD MY CONCERNS WITH. THERE IS SO MUCH TAKING PLACE, BUT COUNCIL IS NOT AWARE OF ALL OF IT. SO WHAT HAPPENED TODAY? WE HAD A MEETING WHERE WE CAME TOGETHER AND WE'RE GOING TO BE BRINGING THAT INFORMATION TO COUNCIL SUCH THAT IN THE FUTURE IT DOESN'T MATTER WHAT OTHER CITITIES ARE ING, WHAT MATTERS IS WHAT GARLAND IS DOING. WE HAVE OUR OWN SET OF CIRCUMSTANCES, OUR OWN SITUATIONS, AND WE NEED TO KNOW WHAT DIRECTION WE'RE GOING TO TAKE AND THE REASON THAT WE'RE GOING TO TAKE THAT. SO I THINK THAT IF YOU'RE GOING FIRST OF ALL AND REVIEW THE VIDEO, THEN WE'LL HAVE AN OPPORTUNITY TO DISCUSS IT AS WE GO FORWARD, AND THEN WE'LL BE ABLE TO COME TOGETHER AND HAVE ONE VOICE, HAVE ONE MESSAGE AS IT RELATES TO WHAT OUR POSITION IS GOING TO BE AS WE GO FORWARD. SO I THINK THAT THAT PRETTY WELL SUMS UP WHAT JUDD HAS ALREADY SAID. PRETTY MUCH SUMS UP WHERE WE ARE

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[10. 2019 Bond Program - Status Update Staff will provide an update on progress to date in implementing the 2019 Bond Program.]

FROM ITS PREVIOUS SCHEDULE, THE TWO WEEKS OF PROGRESS HAVE HAPPENED. IT MAKES A BIG DIFFERENCE. TWO WEEKS OF WORK HAVE HAPPENED SINCE YOU WERE GOING TO BE HERE. SO YES. ALL RIGHT. GOOD EVENING, MAYOR. AND COUNCIL. WE ARE HERE TONIGHT TO GIVE YOU. I'LL SAY, AN ABBREVIATED PROGRESS UPDATE ON IMPLEMENTING THE 2019 BOND PROGRAM. IN THE NEXT COUPLE OF MONTHS, COUNCIL WILL BE CONSIDERING THE 2025 CIP. AND AS PART OF THAT, WE REALLY ARE AT THE PEAK OF THE BOND PROGRAM WINDING DOWN. AND JUST TO GIVE YOU AN IDEA OF WHERE WE ARE, ABOUT TWO THIRDS OF THE PROJECTS WILL NO LONGER APPEAR IN THE CI, SO THAT MEANS THEY HAVE CROSSED THE FINISH LINE. THEY ARE OPEN FOR USE. WE HAVE APPROXIMATELY 30 PROJECT, 36 PROJECTS STILL IN THE WORKS, SO ABOUT TWO THIRDS OF THOSE ARE EITHER IN DESIGN, RIGHT OF WAY ACQUISITION OR THE BIDDING PHASE. WE HAVE ANOTHER THIRD THAT ARE IN CONSTRUCTION. SO IN SHORT, WE'RE ABOUT 70% OF THE WAY THERE, WHICH IS A GREAT FEELING. SINCE OUR LAST UPDATE, WE HAD OUR BUILD GARLAND DAY WHERE WE CELEBRATED THE OPENING OF HOLLABAUGH RECREATION CENTER, WATSON PARK, AS WELL AS THE REALITY BASED TRAINING FACILITY. THERE ARE THREE PROJECTS THAT ARE GEARED TOWARD STORM DRAINAGE IMPROVEMENTS. TWO OF THOSE ARE IN THE DESIGN PHASE. THAT'S COUNTRY CLUB AND SATURN SPRINGS MONTCLAIR IS OUR FIRST ONE THAT IS INTO THE BIDDING PHASE, WHICH IS EXCITING. WE DID HAVE A MEETING WITH THE ELEMENTARY SCHOOL TO START TALKING ABOUT WHAT THAT CONSTRUCTION PROCESS IS GOING TO LOOK LIKE. WE WILL ALSO HAVE A MEETING WITH THE NEIGHBORHOOD ONCE WE HAVE A CONTRACTOR ON BOARD, AND CAN SPEAK MORE TO THE LOGISTICS OF WHAT THAT CONSTRUCTION PROCESS IS GOING TO LOOK LIKE, AS IT'S GOING TO TAKE A LOT OF COORDINATION WITH THOSE THAT LIVE IN THE NEIGHBORHOOD. SATURN SPRINGS. WE'VE HAD A SERIES OF OPEN HOUSES, PROJECT MEETINGS, AND WE HAVE RECENTLY WORKED ON RENEGOTIATING THE CONTRACT WITH OUR DESIGN CONSULTANT TO EXPAND THE SCOPE TO INCLUDE A COUPLE OF OTHER STREETS THAT WERE I GUESS, IN BETWEEN PARKMONT AND THIS PARTICULAR AREA. ONCE WE GET TO THE 60% DESIGN SUBMITTAL PHASE, WE WILL BE OPENING IT UP FOR THE OPPORTUNITY WITH ONE ON ONE MEETINGS. THE TRAIL DEVELOPMENT PROGRAM. WE HAVE SEVERAL PROJECTS IN THE WORKS. THREE OF THE TRAIL SEGMENTS ARE COMPLETE. WE HAVE FOUR OTHERS THAT ARE STILL IN PROCESS. WE HAVE DUCK CREEK CENTRAL SEGMENT THREE, DUCK CREEK, AUDUBON, AND NAAMAN FOREST TRAIL CONNECTION THAT ARE CURRENTLY IN VARIOUS DESIGN PHASES. GARLAND AVENUE UNDERPASS WILL BE GOING OUT FOR BID VERY SOON. THE BOTTLENECK IMPROVEMENT PROGRAM. SO WITHIN PACKAGE ONE, TWO OF THE FOUR INTERSECTIONS ARE COMPLETE AND THE OTHER TWO WE ARE INITIATING CONSTRUCTION PACKAGES TWO AND THREE. WE ARE WORKING THROUGH THE FRANCHISE UTILITY RELOCATIONS BEFORE WE PUT THOSE OUT FOR BID. AND THEN PACKAGE FOUR IS APPROXIMATELY 90% COMPLETE IN DESIGN. SO HOLFORD ROAD SEGMENT A, WE ARE ABOUT HALFWAY THROUGH CONSTRUCTION WITHIN THE LAST MONTH OR TWO. WE RECENTLY MOVED TRAFFIC FROM OLD PAVEMENT ONTO NEW PAVEMENT SO THAT WE COULD START WORKING ON THE OTHER SIDE. THIS PARTICULAR PROJECT IS TRACKING ON SCHEDULE. I WISH I HAD SOME WOOD AROUND TO KNOCK ON, BUT WE'RE CURRENTLY LOOKING AT SUMMER OF NEXT YEAR FOR COMPLETION. SEGMENTS B AND C. WE'VE TALKED ABOUT THERE ARE SOME BUDGET CHALLENGES WITH THOSE TWO PROJECTS. WE WILL BE DISCUSSING THAT WITH COUNCIL AS PART OF THE 25 CIP PROCESS. SO

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WE'VE TOLD CHIEF LEE THAT BECAUSE STATION SIX HAS TAKEN SO LONG, WE ARE MAKING UP FOR IT BY HAVING TWO STATIONS UNDER CONSTRUCTION AT THE SAME TIME. AND THERE'S A VIEW OF SOME OF THE INTERIOR AT STATION SEVEN. THIS I THINK THIS IS THE FIRST TIME THAT COUNCIL HAS SEEN THIS PART OF IT. POLICE HEADQUARTERS. SO THERE'S SEVERAL THINGS HAPPENING THERE IN TERMS OF SECURITY IMPROVEMENTS. THE PERIMETER FENCE IS COMPLETE. WE'VE BEEN WORKING ON THE INTERIOR REMODEL THAT IS ADJACENT TO THE LOCKER ROOM PROJECT COUNCIL WILL BE CONSIDERING A CONSTRUCTION AWARD FOR THE INTERIOR SECURITY IMPROVEMENTS AT THE OCTOBER 22ND MEETING. CENTRAL LIBRARY CLOSER AND CLOSER BY THE DAY. THIS PARTICULAR FACILITY IS IT'S TRACKING SIMILAR TO WEST LIBRARY. WE'RE STILL ON TRACK FOR SUBSTANTIAL COMPLETION IN EARLY NEXT YEAR, BUT THEN THERE IS GOING TO BE A MONTH OR TWO WHERE LIBRARY STAFF IS MOVING EVERYTHING IN, STARTING TO TRAIN IN THE NEW FACILITY BEFORE IT OPENS UP TO THE PUBLIC. SO HERE IS WEST GARLAND LIBRARY AGAIN, TRACKING SIMILAR FOR OPENING SPRING OF 25. WE ARE GETTING REALLY CLOSE TO DRYING IN THE BUILDING, WHICH IS WHEN THINGS START TO HAPPEN AT RAPID PACE.

THE STREET DEPARTMENT FACILITY. SO THIS ONE IS OFFICIALLY COMPLETE BETWEEN PHASE ONE AND PHASE TWO, WE WILL BE CELEBRATING IT AS PART OF A BUILD GARLAND DAY LATER THIS YEAR, WHERE TONY WILL BE HOSTING AN OPEN HOUSE AND YOU CAN LEARN MORE ABOUT THE NEW FACILITY AND ITS OPERATIONS. HOLFORD RECREATION CENTER. SO THIS HAS BEEN AN EXCITING PROJECT TO WATCH. THIS IS ONE OF THE BIGGEST PROJECTS IN THE BOND PROGRAM. DAY BY DAY, SOMETHING IS CHANGING OUT THERE AND WE ARE CURRENTLY ON TRACK FOR MIDDLE OF NEXT YEAR FOR COMPLETION. SURF AND SWIM. SO THIS IS ONE WHERE COUNCIL RECENTLY AWARDED THE CONSTRUCTION CONTRACT.

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HAVE SOME ADD ALTERNATES. SO JUST KEEP THAT IN MIND THAT THESE ARE STILL CONCEPTUAL AND WE WILL SEE WHERE THE BIDS COME IN. WHILE I HAVE TOUCHED ON JUST A FEW OF THE PROJECTS, THERE'S ALSO A HANDOUT THAT WAS IN THE COUNCIL PACKET THAT GIVES YOU AN UPDATE ON ALL ALL THE PROJECTS IN THE 2019 BOND PROGRAM. YOU CAN ALSO VISIT BUILD GARLAND.COM. I DO WANT TO MENTION WHILE WE'VE PARTNERED WITH AECOM TO DELIVER ON THE 2019 BOND PROGRAM, BY THE END OF THIS MONTH, THE MAJORITY OF THEIR TEAM WILL BE DEMOBILIZING. SOME OF THE INDIVIDUALS WILL BE STAYING ON TO HELP US AS WE GET THESE PROJECTS ACROSS THE FINISH LINE, JUST NOT THE FULL TEAM.

AND WE WILL BE COMMUNICATING WITH COUNCIL IN THE NEAR FUTURE AS AS WE WORK THROUGH THIS TRANSITION, THERE WILL BE SOME REASSIGNMENT OF PROJECTS TO OTHER DEPARTMENTS AND OTHER PROJECT MANAGERS. THERE. AS I MENTIONED THROUGHOUT THE PRESENTATION, THERE IS ANOTHER BUILD GARLAND DAY COMING THIS YEAR WHERE WE WILL BE CELEBRATING A RIBBON CUTTING FOR FIRE STATION SIX. A GROUNDBREAKING FOR NAAMAN SCHOOL ROAD, AS WELL AS SURF AND SWIM.

AND THEN A RIBBON CUTTING AT THE STREET DEPARTMENT FACILITY. AND WITH THAT, I WILL OPEN IT UP FOR ANY QUESTIONS YOU HAVE. VERY GOOD. FIRST UP, DEPUTY MAYOR, PRO TEM. THANK YOU LAURA. SO EXCITED THAT WE'RE GETTING SO FAR ON THIS ON ALL THESE PROJECTS. AND I WANTED TO MENTION AECOM, A COUPLE OF THEIR EMPLOYEES HAVE REALLY MADE GARLAND THEIR HOME AND HAVE SOUGHT OUT REMOTE WORK SO THAT THEY CAN STAY. AND I JUST, I THINK THAT'S AWESOME ABOUT THE DRAINAGE PROJECTS. SATURN SPRINGS AND MONTCLAIR. DO YOU HAVE ANY ESTIMATED DATES YOU COULD GIVE ME SO THAT I CAN COMMUNICATE THAT TO THE PEOPLE THAT ASK FREQUENTLY? SATURN SPRINGS I AM STILL WORKING ON TRYING TO GET A DATE AS TO WHEN WE ANTICIPATE THAT 60% SET. WE JUST WORKED THROUGH THOSE CONTRACT NEGOTIATIONS. BUT I WILL CIRCLE BACK WITH YOU, OKAY.

AS SOON AS WE DO HAVE A DATE. MONTCLAIR IS CURRENTLY OUT FOR BID. WE ARE ANTICIPATING A BID AWARD IN JANUARY OF 25. SO CONSTRUCT IT IN BETWEEN THE BID AWARD AND WHEN CONSTRUCTION ACTUALLY STARTS, THERE'S USUALLY A MONTH OR TWO JUST BECAUSE THEY'RE WORKING ON CONTRACTING WITH ALL OF THEIR SS MOBILIZING. SO WE ANTICIPATE THAT THERE WILL BE A NEIGHBORHOOD MEETING PROBABLY IN THE FEBRUARY TO MARCH TIME FRAME. BUT A LOT OF THAT'S CONTINGENT UPON US GETTING THE SCHEDULE FROM THEM. PERFECT. THANK YOU SO MUCH. OKAY, COUNCILMEMBER WILLIAMS, THANK YOU. THANK YOU, LAURA, FOR ALL OF YOUR WORK. CONTINUOUSLY ON THIS REGARDING SURF AND SWIM, I GOT A NOTE THAT THE RENDERINGS WERE EITHER OUT THERE OR WERE THEY THEY WERE ACCESSIBLE. NOW IS THERE ANY WAY THAT WHEN BEFORE OUR BILL GARLAND DAY, WILL THE RENDERINGS BE MADE AVAILABLE TO THAT SITE? YES. IF YOU I THOUGHT THEY WERE OUT THERE, BUT I WILL GO DOUBLE CHECK. I IF YOU'RE ON THE WEBSITE, THERE'S A GALLERY THAT'S UPPER RIGHT HAND CORNER. I SAW THAT SO THAT YOU CAN CLICK TO THE RIGHT AND IT WILL SHOW YOU MORE PHOTOS. YEAH. SOMETIMES IT DOESN'T ROTATE ON ITS OWN, BUT IF THEY'RE NOT OUT THERE I WILL MAKE SURE WE GET THEM OUT THERE OKAY. ALL RIGHT. THANK YOU VERY MUCH. THANK YOU MAYOR OKAY.

ANY ADDITIONAL QUESTIONS ON THI? ONE THING AND I IT'S BEEN ON MY LIST FOR WEEKS AND I JUST IT GETS LOST. WE HAVE COMPLETED THE BOTTLENECK AT CAMPBELL 190 AND THE PROJECT SIGN IS STILL OUT THERE. IT'S AT BASICALLY AT CAMPBELL AND NAAMAN FOREST THERE.E. AND I DRIVE BY IT A

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ON JUPITER. OH, WE'RE GOING ON A SIGN COLLECTION. YES, YES, YES OUT THERE AS WELL. AND LIKE I SAY, IT'S ONE OF THOSE THINGS THAT IT I SEE IT AND IT REMINDS ME AND THEN I FORGET. SO ANYWAY, BUT THIS IS A GREAT UPDATE. LOOKING FORWARD TO OUR NEXT BILL GARLAND DAY TO CHECK EVEN MORE THINGS OFF THE LIST. AND IT'S WE HAVE WE ALONG WITH YOUR DIRECTION AND A COM HAVE MADE AMAZING PROGRESS ON THIS PROGRAM. SO THANK YOU. THANK YO. ALL RIGHT MOVING ON TO ITEM 11.

[11. Consider GCACI Hotel Occupancy Tax Revenue Budget, Sub-grant Recipients and Hotel Occupancy Tax Program Management Agreement Council is requested to consider approving the GCACI Hotel Occupancy Tax Revenue Budget, Sub-grant Recipients and Hotel Occupancy Tax Program Management Agreement. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 8, 2024 Regular Meeting.]

THIS IS THE AMOUNT FROM LAST YEAR AS WELL. THE ARTS COMMISSION IS THINKING ABOUT $159,000 TO SPEND ON GRANTS ON AWARDS TO THE DIFFERENT GROUPS, AND THEN THEY USE THE REST OF THEIR BUDGET FOR A FEW OTHER INITIATIVES. THEY'RE THE SPONSOR OF THE GISD SENIOR HIGH SCHOOL ART COMPETITION. THEY ALSO DO SOME MARKETING AND PROMOTION FOR OUR ARTS GROUPS. THEY HAVE HELPED FUND ART VIBE GARLAND, WHICH BRINGS EXHIBITS ALL THROUGHOUT THE CITY. AND SO YOU CAN KIND OF JUST SEE THE BREAKDOWN OF THE BUDGET THERE, AND THEN THEY JUST KIND OF AIM

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THEY DID THIS YEAR DECIDE NOT TO FUND, ETCETERA. THIS WAS A GROUP THAT WHOSE PROGRAM FELL WITH OUTSIDE THE TIME FRAME OF THEIR GRANTING PROGRAM. SO THERE'S ALSO THE YOUTH SUBSIDY AMOUNTS THAT YOU CAN SEE THERE AS WELL TOO. AND THAT IS COMPLIMENTARY TIME AT A GARLAND CULTURAL ARTS FACILITY, WHETHER IT BE THE PLAZA OR THE GRANVILLE ARTS CENTER. SO NOW, JUST TO KIND OF TAKE A LOOK AT GARLAND CULTURAL ARTS, KIND OF A YEAR, IT'S BEEN A IT'S BEEN A BUSY YEAR. IT'S BEEN A REALLY FUN YEAR. WE'VE HAD SOME GREAT SHOWS. SO IF YOU REMEMBER, LAST YEAR WE KICKED OFF WITH LITTLE JOE AND HAVE HAD ALL KINDS OF ENTERTAINERS, A LOT OF DIFFERENT, DIVERSE GROUPS.

AND JUST SO YOU ALL KNOW TO THIS WAS PRESENTING WORKS WAS ONE OF THE TOP THREE PRIORITIES FROM THE CULTURAL ARTS MASTER PLAN. SO IT SAID EXPAND BEYOND RENTALS. AND SO THAT'S WHAT WE'VE TRIED TO DO FOR THE LAST TWO YEARS, IS TO EXPAND BEYOND THE RENTALS WE ARE TRYING TO BRING IN PERFORMANCE THAT DOESN'T NECESSARILY COMPETE WITH OUR LOCAL GROUPS. SO WE'RE NOT BRINGING IN SYMPHONIES, WE'RE NOT BRINGING IN THEATER PROGRAMS. BROADWAY. WE'RE REALLY TRYING TO DO THINGS THAT MIGHT BRING SOME NEW AND DIFFERENT AUDIENCES. SO IF YOU WANT TO TAKE A LOOK, THIS IS WHERE PEOPLE CAME FROM THIS LAST YEAR. PRETTY COOL FROM ALL OVER THE PLACE. SO WE ACTUALLY, FOR LA MAFIA, JUST A COUPLE WEEKS AGO, HAD PEOPLE BUYING TICKETS FROM OKLAHOMA CITY FROM TULSA, OKLAHOMA. SO THEY WERE DRIVING HERE TO GARLAND TO SEE THIS SHOW, WHICH IS PRETTY COOL. 88% OF THE PEOPLE THAT ATTENDED LA MAFIA FIRST TIME AT THE GRANVILLE ARTS CENTER. FANTASTI. 50% OF THOSE AUDIENCE MEMBERS, THOUGH, WERE FROM GARLAND. SO WE'VE GOT OUR CITIZENS THAT ARE ENJOYING THIS, THESE THIS TYPE OF PROGRAM, AS WELL AS 50% WERE FROM OUTSIDE OF GARLAND. SO WE LOVE THAT TOO. AND THIS JUST ALSO HELPS CONTINUE TO SUPPORT US AS A CULTURAL DISTRICT DESIGNATION. RIGHT. AND SO OUR HOPE IS THAT WHEN THEY COME TO SEE A SHOW THAT THEY ARE GOING OUT TO DINNER AND HAVING A GREAT SLICE OF PIZZA AT FORTUNATE SON OR SOME BARBECUE AT INTRINSIC, OR MAYBE A TACO AT DOS BANDERAS. SO WE REALLY LOVE TO HAVE THE WHOLE FULL PACKAGE. SO YOU HAVE TO KNOW, THOUGH TOO, THAT WE HAVE VERY LIMITED AMOUNT OF DATES AVAILABLE AT THE PLAZA THEATER. OKAY, SO SOMETIMES FOLKS ASK ME LIKE, YOU KNOW WHY? WHAT'S GOING ON AT THE PLAZA? THE PLAZA. WE HAVE A LOT OF REALLY LOYAL CLIENTS THAT RENT THE PLAZA THEATER. AND THEN WE ALSO HAVE REVENUE EXPECTATIONS, TOO. WE SERVE PRIMARILY AS A RENTAL FACILITY. SO THAT'S THAT'S JUST SOMETHING TO THINK ABOUT. AND WHEN WE PUT TOGETHER ACTS LIKE THIS WHERE IT'S USUALLY JUST KIND OF A ONE OFF, IT'S NOT A FULL SEASON OF, OF ENTERTAINMENT. SO THAT'S WHAT WAS HAPPENING. WE ALSO HAD SOME GREAT COLLABORATIONS. WE HAD ART VIBE WITH THE ART ALL OVER IN EVERY DISTRICT IN GARLAND. THESE POP UP EXHIBITS. WE ALSO HAD A GREAT TIME WITH BIG ART DAY AND WE WORKED WITH THE SPECIAL EVENT FOLKS. WE HAVE THE ART VAN, WHICH HAS BEEN A LOT OF FUN, AND OF COURSE WE'VE GOT DIA COMING BACK UP AND THAT'S A GREAT AGAIN, A FANTASTIC COLLABORATION WITH SPECIAL EVENTS, BUT IT'S ALSO A GREAT COLLABORATION WITH GISD AND SO ON SATURDAY, NOVEMBER THE 2ND, WE'RE GOING TO HAVE AN EXPANDED DIA PROGRAM, WHICH IS REALLY TERRIFIC. AND THEN WE ALSO HAVE GREAT THINGS LIKE THE FILM FESTIVAL. IT CAME FROM TEXAS FILM FESTIVAL, AND THIS IS SOMETHING THAT TIFFANY PULLED, WHICH IS REALLY COOL.

THE FILM FESTIVAL HAD OVER $126,000 WORTH OF PUBLICITY. YEAH, I MEAN, SO I MEAN, IT DIDN'T, YOU KNOW, FILM FESTIVAL, THEY DON'T TYPICALLY THEY'RE NOT THE HUGE REVENUE GENERATOR TYPES OF PROGRAMS, BUT $126,000 WORTH OF PUBLICITY LIKE, HEY, IT'S DOWNTOWN GARLAND, IT'S THE PLAZA THEATER, YOU KNOW, IT'S THOSE TYPES OF THINGS THAT CONTINUE TO REALLY HELP US WITH OUR PROGRAM.

SO MOVING ON. WE ALSO HAD SOME GREAT ART. AGAIN, LOTS OF GREAT COLLABORATIONS FROM THE LIBRARY WITH THE DOWNTOWN AND THE TIFF AND WE HAVE SOMETHING VERY EXCITING IN THE WORKS RIGHT NOW

[00:40:04]

GARLAND HIGH SCHOOL STUDENTS. SO REALLY COOL. THAT SHOULD BE. I KNOW THEY'RE ROLLING UP THEIR SLEEVES. YOU SHOULD SEE SOME SOME PAINTING STARTING VERY SOON ON THE DUCK CREEK GREENBELT. SO VERY COOL. THEN THINKING ABOUT NEXT YEAR, WHAT'S AHEAD? WHAT ARE WE THINKING ABOUT? WELL, AS OUR CULTURAL DISTRICT, WE GOT OUR CULTURAL DISTRICT DESIGNATION IN OCTOBER, SEPTEMBER, OCTOBER OF 23. SO WE'VE BEEN A CULTURAL DISTRICT FOR A YEAR. ONE OF THE BEST THINGS ABOUT THE CULTURAL DISTRICT DESIGNATION IS THAT WE CAN APPLY FOR FUNDING. WE DID GET A GRANT TO BRING A GIANT HAT TO DOWNTOWN GARLAND. WE ARE THE HAT CAPITAL OF TEXAS, SO THAT IS COMING SOON. VERY EXCITED ABOUT THAT. WE'LL HAVE MR. GARY MORRIS HERE AT CHRISTMAS TIME. HE WAS THE ORIGINAL JEAN VALJEAN IN LES MISERABLES ON BROADWAY. HE'S A FANTASTIC COUNTRY SINGER. HE WAS THE GUY, ACTUALLY, THAT SANG WIND BENEATH MY WINGS THAT THAT IS WHERE THAT SONG COMES FROM.

SO MR. GARY MORRIS WILL BE WITH US IN CHRISTMAS. WE HAVE A TREMENDOUS BREAKDANCING EVENT COMING IN JANUARY, WHICH I AM SO EXCITED ABOUT. THIS IS BATTLEGROUNDS. THE GENTLEMAN WHO FOUNDED BATTLEGROUNDS ACTUALLY GREW UP IN GARLAND, AND HE IS SO GLAD TO BE HERE BRINGING THIS TO GARLAND. WE'RE GOING TO HAVE A STUDENT FILM FESTIVAL IN MARCH, A QUINCEANERA EXPO, AND THEN IN MAY, IT'S THE 50TH ANNIVERSARY OF THE RED HEADED STRANGER, RECORDED BY MR. WILLIE NELSON RIGHT HERE IN GARLAND, TEXAS. AND WE HAVE SOMETHING VERY SPECIAL PLANNED FOR THAT, TOO.

SO LOTS OF GOOD THINGS ON THE HORIZON, AND I'M HAPPY TO ANSWER ANY QUESTIONS OR TALK ABOUT ANYTHING FURTHER. VERY GOOD. COUNCILMEMBER DUTTON, ARE THERE ANY QUESTIONS? BUT, AMY, I JUST WANT YOU TO KNOW THAT YOU GUYS HAVE DONE A PHENOMENAL JOB THIS YEAR, GETTING US JUST INCREDIBLE VARIETY OF THINGS THAT I FEEL LIKE AT SOME POINT, EVERY COUNCIL MEMBER HAS BEEN ABLE TO GO TO AND ENJOY. IF YOU HAVE NOT BEEN TO THE PLAZA TO SEE THE ROWLETT COMPANY OF PLAYERS. YES.

A-PLUS ON THEIR SWEENEY TODD. OKAY, JUST THROWING THAT OUT THERE. THAT'S WHAT I DID YESTERDAY. SO JUST KUDOS TO YOU GUYS FOR GOING ABOVE AND BEYOND AND THINKING OUTSIDE OF THE BOX TO GET US SOME, SOME HIP HOP AND THINGS TO DO AROUND DOWNTOWN. OKAY. VERY GOOD. DEPUTY MAYOR PRO TEM LOOK. AGREED. I REALLY LOVE SEEING ALL OF THE MURALS THAT ARE POPPING UP AROUND DOWNTOWN AS WELL. WHERE WILL BATTLEGROUNDS BE PERFORMING AT THE ATRIUM? ALL RIGHT. I'M EXCITED ABOUT THAT. YEAH, WE'VE GOT THE DANCE FLOOR AND THE LIGHTING SYSTEM IN PLACE, AND IT'S GOING TO BE PRETTY SPECTACULAR. AND WE ACTUALLY HE'S HE'S HOPING TO BRING IN SOME DANCERS FROM AROUND THE STATE. SO I THINK THAT THAT WILL BE ANOTHER OPPORTUNITY TO GET SOME VISIBILITY JUST A LITTLE BIT BEYOND EVEN GARLAND TO JUST NOT THAT DANCER FROM AUSTRALIA.

NO, NOT THAT DANCER. NO. YES. THANK YOU AMY. THANKS. YEAH. IT'S JUST KEEP COMING. ALL RIGHT. MAYOR PRO TEM MOORE. THANK YOU, MR. MAYOR. I TOO WANT TO ECHO ALL THAT'S BEEN SAID SO FAR. I DON'T KNOW ABOUT ANYBODY ELSE, BUT IT'S SOMETHING COMING FROM THE SOUTHERN PORTION OF THE CITY UP TO THE TOWN SQUARE. BUT, HEY, WE LOVE IT BECAUSE THERE'S JUST SO MUCH GOING ON. I REALLY ENJOYED THE DRONE PRESENTATION. WHAT WAS THE SPECIAL DAY WITH THAT LABOR DAY? THAT WAS FOR JULY, JULY, JULY 4TH. SO OUR SPECIAL EVENTS TEAM, I MEAN AMAZING. YES, IT WAS VERY OUTSTANDING, BUT NOT JUST THAT THOUGH. IT SEEMS LIKE EVERY WEEK, EVERY WEEKEND SOMETHING IS GOING ON. SOMETHING IS TAKING PLACE. AND I THINK THAT'S A VERY EXCITING THIS PAST WEEKEND. I DON'T KNOW IF YOU HAD ANYTHING TO DO WITH THE FISHING AND THE SITUATION THAT HAPPENED OUT, BUT ANYWAY, I JUST WANT TO ECHO THE SAME. I DO WANT TO ASK YOU A QUESTION THOUGH. YES. WHAT WAS IT THAT HAPPENED THAT THE PEOPLE WHO WERE NOT ABLE TO FINISH UP? WHAT WERE SOME OF THE CONCERNS? THEY WERE NOT ABLE TO FINISH UP THEIR GRANTS OR THEIR. NO. THE PROGRAM DIDN'T HAPPEN WITHIN THE TIME FRAME. SO WHEN A GRANT IS ISSUED, IT HAS TO HAPPEN WITHIN OUR FISCAL YEAR. AND THAT'S JUST

[00:45:05]

AND COUNCILOR WILLIAMS, THANK YOU FOR ALL YOU DO. A QUESTION ON YOUR YOU'VE NAMED IT BREAK DANCING. IS A SCHOOL DISTRICT INVOLVED IN THAT AT ALL AND IF SO, WOULD YOU TALK ABOUT THAT? SURE, SURE. SO JOEL SALAZAR IS THE PRIMARY BATTLEGROUNDS, AND HE'S ALSO WORKS WITH A WOMAN NAMED HALEY SUMMERS. AND HALEY IS ACTUALLY INVOLVED WITH SOME OF THE GISD. AND WE'VE TALKED ABOUT MAKING SURE THAT STUDENTS WOULD BE AVAILABLE BECAUSE IT'S I MEAN, THIS IS A TOTALLY A FAMILY EVENT. THERE'S NO ALCOHOL. I MEAN, IT REALLY IS AN ALL AGES TYPE OF EVENT. SO WE WOULD LOVE TO HAVE STUDENTS ATTEND AND WILL WORK HARD AT GETTING THE MESSAGE OUT. OKAY, OKAY. AND IT MAY NOT BE IN YOUR AREA, BUT I'M INCLUDED ANYWAY. THE VISITOR CENTER AS PEOPLE COME TO TOWN FOR SHOWS AND THINGS. CAN YOU COME IN ON THE VOLUME OF TRAFFIC? I I'VE STOPPED BY THE VISITOR CENTER AND I SEE PEOPLE CAN YOU COME IN ON HOW. JUST OUR VISITOR CENTER IS ATTRACTING VISITORS TO OUR CITY. SURE. WELL, YOU KNOW, DANA LODGE, I MEAN, THAT'S IN THE IN HER DIVISION. BUT I DO KNOW IT'S BEEN A REALLY SUCCESSFUL, I MEAN, TO HAVE IT RIGHT THERE ON THE SQUARE, YOU KNOW, OPEN IS A RETAIL CENTER, BUT NOT ONLY JUST RETAIL. I MEAN, IT'S A GREAT INFORMATION HUB. I KNOW WE GET QUESTIONS ALL THE TIME ABOUT MAKING SURE THAT THERE'S PROMOTIONAL MATERIALS THERE. I THINK IT'S BEEN DOING PRETTY WELL. BUT BUT DANA COULD PROBABLY FILL US IN ON THE DETAILS. OKAY. THANK YOU. THANK YOU MAYOR. VERY GOOD. ANY ADDITIONAL QUESTIONS. SEE NONE I WILL JUST SAY, YOU KNOW, I'VE BEEN VERY FORTUNATE THESE LAST COUPLE OF YEARS. USUALLY THE MAYOR SPENDS THE MAJORITY OF THEIR TIME WITH THE CITY MANAGER AND THE CITY ATTORNEY. I AM HAPPY TO SAY THAT I HAVE SPENT MOST OF THE LAST TWO YEARS WITH YOU AND DANA AT ALL OF THESE VARIOUS EVENTS, AND YOU'RE MUCH BETTER COMPANY, MUCH MORE ENTERTAINING. BUT ESPECIALLY AMY AND I SPEND A LOT OF TIME AT THESE EVENTS WATCHING THE CROWD AND JUST KIND OF SEEING WHAT PEOPLE ARE DOING OR NOT DOING. AND WE'VE HAD SOME GREAT CONVERSATIONS THAT THAT WILL LEAD. YOU KNOW, WE COME ACROSS PROBLEMS SOMETIMES THAT WE DIDN'T ANTICIPATE DANCE FLOORS OR WHATEVER. AND, AND OUR, OUR CULTURAL ARTS GROUP AND THE SPECIAL EVENTS FOLKS VISIT GARLAND ARE DOING A FANTASTIC JOB THAT THE ENTERTAINMENT THAT THEY ARE BRINGING TO THE CITY AND THE PEOPLE THAT THEY ARE BRINGING TO THE CITY IS REALLY PHENOMENAL. AND I STILL GET I MEAN, I STILL GET PEOPLE COMING UP TO ME FOR A SHOW. WE HAD SIX MONTHS AGO, THREE MONTHS AGO THAT WAS SO GREAT. YOU GOT TO BRING SUCH AND SUCH GROUP BACK OR WHATEVER. AND SO IT'S REALLY ABSOLUTELY MAKING IMPRESSIONS ON FOLKS COMING THROUGH SOME OFE THOSE SHOWS COMINING BACK. SO THANK YOU. I THANK YOU TO THE CULTURAL ARTS COMMISSION FOR PRESENTING THOSE SHOWS AS WELL, BECAUSE REALLY WE HAVE HAD SOME PHENOMENAL PERFORMERS. WE HAVE HAD GRAMMY WINNERS, WE'VE HAD HALL OF FAMERS, WE'VE HAD ALL OF THESE, THESE ARE NOT JUST FOLKS WHO WERE WHO CAN SING REALLY WELL OR PLAY THE GUITAR REALLY WELL. I MEAN, THESE ARE EXCEPTIONALLY TALENTED, RECOGNIZED GROUPS AND MUSICIANS. AND IT'S BEEN GREAT. SO THANK YOU. WELL THANK YOU SIR. WE HAVE AN AMAZING TEAM. I MEAN, YOU'VE GOT A LOT OF A LOT OF EMPLOYEES THAT REALLY LOVE THIS PLACE AND REALLY LOVE WHAT THEY DO. AND IT'S PRETTY FANTASTIC. AND YOU ALL SUPPORT HAS MEANS EVERYTHING. SO THANK YOU SO MUCH. ALL RIGHT. VERY GOOD.

[12. 2025 Bond Study Committee Report City Council will receive an update from staff and the Bond Study Committee Chair regarding discussions and progress of the 2025 Bond Study Committee.]

OKAY. AND. GOOD EVENING, MAYOR AND COUNCIL CHAIRMAN JOE THOMAS AND I WILL SEE IF WE CAN FOLLOW

[00:50:07]

I'VE HEARD JOE SAYING, TRUST ME, THERE'S NOT GOING TO BE A PROBLEM IF THE PERSON THAT COMES AFTER ME MUCH EASIER. SO WE'RE HERE FOR YOUR STANDING UPDATE ON THE PROGRESS OF THE 2025 BOND STUDY COMMITTEE. SO I'M GOING TO WALK THROUGH A QUICK PROGRESS REPORT AND THEN HAND IT OVER TO OUR CHAIRMAN TO SEE IF WE HAVE LEFT ANYTHING OUT OR IF HE HAS ANYTHING TO ADD. AS WELL. SO AS WE'VE DONE WITH MOST OF OUR UPDATES SO FAR, WE'VE TRIED TO MAKE SURE WE'RE ALL ON THE SAME PAGE AS FAR AS TOPICS THAT ARE BEING COVERED OR BRIEFED WITH THE COMMITTEE. SO LEADING UP TO OUR LAST UPDATE IN SEPTEMBER, JUST KIND OF A REFRESHER THAT WE TO DATE HAD DISCUSSED WHAT ECONOMIC DEVELOPMENT IS, THE TOOLS IN ECONOMIC DEVELOPMENT THAT CAN BE USED TO GENERATE ECONOMIC IMPACT ACROSS THE CITY. WE'VE DISCUSSED SUCCESSFUL PROJECTS FROM THE 2019 BOND PROGRAM SPECIFIC TO ECONOMIC DEVELOPMENT. WE'VE LEARNED EVERYTHING WE COULD AND MORE ABOUT ALL SEVEN CATALYST AREAS ACROSS THE CITITY. AS WELL AS TE THREE TIF DISTRICTS. AND THEN WE DUG IN A BIT MORE SPECIFICALLY TO PROJECT DETAILS, WHETHER IT BE THROUGH A SMALL AREA MASTER PLAN OR A MASTER PLAN. EXISTING VISIONARY INITIATIVES AROUND HARBOR POINT, THE MEDICAL DISTRICT FOREST, JUPITER, WALNU, DOWNTOWN, CENTERVILLE, MARKETPLACE, AND THEN BROADWAY, CENTERVILLE. AT OUR MEETINGS IN SEPTEMBER, OUR LAST BRIEFING MEETING, WE EXPLORED THE VISION BEHIND CORRIDORS AND GATEWAYS, BEAUTIFICATION ACROSS THE CITY. PER COUNCIL'S REQUEST, WE BRIEFED THE COMMITTEE ON THE DETAILS OF THE GATEWAY DRAINAGE STUDY AND THEN AT THE AT THE SEPTEMBER 26TH MEETING, WE TOOK COMMITTEE PROPOSALS FROM THE FLOOR AND ADDED THOSE TO ANY PROGRAMS AND PROJECTS BEING WORKED THROUGH THE COSTING AND EXERCISE. NOW UNDERWAY AND OUR ONGOING GUIDING PRINCIPLES FOR EACH DISCUSSION HAVE ALL BEEN LED BY OUR CRITERIA AND JUSTIFICATIONS ESTABLISHED AND PRIORITIZING POTENTIAL PROGRAMS AND PROJECTS THROUGHOUT THE STUDY. SO HOPEFULLY THIS TOOL LOOKS FAMILIAR TO YOU ALL. I KNOW IT'S PRETTY FAMILIAR TO OUR BOND COMMITTEE, BUT JUST TO KIND OF REGROUP HERE. SO OF ALL OF THE INFORMATION THAT'S BEEN SHARED WITH THE COMMITTEE, WE'RE TAKING THE INITIATIVE TO KIND OF CATEGORIZE EVERYTHING INTO WHAT WE CALL THESE CHARGE BUCKETS. SO ANY PROGRAMS OR PROJECTS DISCUSSED FIT INTO A BUCKET, WHETHER IT BE LAND, ASSEMBLY, INFRASTRUCTURE REVITALIZATION CORRIDORS AND GATEWAYS, DESTINATIONS AND AMENITIES, OR THE EXISTING PROGRAM OF NEIGHBORHOOD VITALITY. AND AS WE MAKE OUR WAY THROUGH THE ESTIMATING AND COSTING EXERCISES, THE NEXT STEP WILL THEN BE TO TAKE ANY OF THOSE OPPORTUNITIES AND RUN THROUGH THE ORIGINAL CHARGES OR THE INITIAL CHARGES FROM COUNCIL THROUGH THIS STUDY, AND THOSE BEING TO PRIORITIZE THEM AGAINST WHETHER OR NOT THEIR PROPOSALS CREATE AMENITIES THAT PROMOTE GARLAND AS A REGIONAL DESTINATION, THEY IMPROVE THE LIVABILITY AND QUALITY OF LIFE FOR GARLAND RESIDENTS TO SUPPORT THE RETENTION, EXPANSION AND RECRUITMENT OF EMPLOYERS, AND THEN ENCOURAGE REDEVELOPMENT OF UNDERLYING, UNDERUTILIZED AND LOW PROPERTY OR LOW VALUE PROPERTIES BEFORE YOU JUMP AHEAD. IF I COULD, ON ONE SLIDE, THERE'S ONE BUCKET UP IN THE CORNER THERE THAT WE HAVE NOT DISCUSSED. ONE SENTENCE ABOUT NEIGHBORHOOD VITALITY. AND WHAT I TAKE THAT TO MEAN IS WE LOVE THAT NEIGHBORHOOD VITALITY PROGRAM. WE'RE GOING TO CONTINUE TO FUND THAT PROGRAM AT THE LEVEL THAT WE HAVE IN THE PAST, ROUGHLY $1 MILLION A YEAR. I'M CERTAINLY FEEL THAT WAY. I KNOW OUR NEIGHBORHOOD HAS BENEFITED FROM IT. A LOT OF PEOPLE THAT WANT TO TAKE ADVANTAGE OF IT HAVE CERTAINLY DONE THAT, AND THAT TEAM HAS DONE A GREAT JOB. SO I THINK THAT'S WHY WE HAVEN'T DISCUSSED IT, BECAUSE THAT'S A GIVEN. THAT'S GOING TO GO, YOU KNOW, FIRST ON THE LIST. AND I HOPE YOU GUYS WILL CONSIDER THAT WHEN YOU GO FORWARD. THAT'S BEEN A WONDERFUL PROGRAM. AND WHY WE REALLY HAVEN'T TALKED ABOUT IT BECAUSE THAT WAS GOING TO GET DONE ONE WAY OR THE OTHER. SO I WANT TO SAY THANKS TO SCOTT BOLLINGER AND LAURA AND CATHERINE AND ALEJANDRO AND THAT TEAM FOR THE GREAT WORK THEY'VE DONE TO MAKE THAT THAT PROJECT SO DESERVING. SO THANK YOU. AND SO NOW WHAT'S NEXT? WHAT'S AHEAD? SO AGAIN, CARRYING ON OUR CONVERSATION BASED WITH THOSE GUIDING PRINCIPLES OF HOW WE WILL PRIORITIZE POTENTIAL PROGRAMS AND PROJECTS THROUGH THROUGH THE BOND AND THEN THROUGHOUT THE MONTH OF OCTOBER, WE'VE ACTUALLY TAKEN A BREAK, A SHORT BREAK IN OUR RECURRING WEEKLY MEETINGS TO HAVE THE OPPORTUNITY FOR COSTING AND

[00:55:02]

OKAY. AND WITH THAT WE'LL TAKE ANY QUESTIONS. ALL RIGHT. ANY QUESTIONS COUNCILOR BEARD THANK YOU. FIRST OF ALL YOU ALL HAVE DONE A WONDERFUL JOB. I'VE HEARD NOTHING BUT POSITIVE REMARKS ABOUT THE COMMITTEE, HOW YOU ALL ARE WORKING TOGETHER, HOW Y'ALL ARE COMING UP WITH NEW IDEAS. I HAVE A COMMITTEE MEMBER WHO HAS BEEN ON NUMEROUS COMMITTEES WITH THE CITY AND HAS TOLD ME IT'S THE BEST COMMITTEE SHE'S EVER BEEN ON, SO KUDOS TO YOU GUYS. Y'ALL ARE DOING A GREAT JOB AND THANK YOU SO MUCH FOR YOUR TIME. THANK YOU MA'AM, VERY GOOD. ANY ADDITIONAL QUESTIONS OR COMMENTS? I SEE NONE. THE CITY MANAGER NOT TODAY, WERE DISCUSSING FOR YEAR DECEMBER OR FOR OUR DECEMBER MEETING WHEN THE COMMITTEE IS COMING FORWARD WITH THEIR RECOMMENDATIONS, I WOULD LIKE TO INVITE ALL OF THE COMMITTEE MEMBERS TO JOIN US THAT EVENING. THAT WAY WE CAN. I KNOW WE'VE SORT OF SEEN THEM BACK AND FORTH. SOME OF US KNOW THEM, SOME OF US DON'T. BUT AND I WOULD REALLY APPRECIATE HAVING THE COMMITTEE I UNDERSTAND SCHEDULES, BUT MAYBE THIS FAR IN ADVANCE HAVE THE ENTIRE COMMITTEE HERE WOULD BE WOULD BE REALLY GOOD. YEAH. WE WILL MAKE A POINT TO INVITE EVERY ONE OF THEM. I THINK WE'VE GOT A REALLY GOOD GROUP, A DIVERSE GROUP, LOTS OF GREAT DIFFERENT OPINIONS, AND I THINK WE'RE GOING TO COME TO A REALLY GOOD CONSENSUS AND PUT TOGETHER A REALLY GOOD PACKAGE, GIVEN THE BUDGET. SO VERY GOOD. ALL RIGHT.

I BELIEVE WE'VE CLEARED THE QUEUE. THANK YOU. THANK YOU. SORRY. MOVING ON TO ITEM 13

[13. Development Services Committee Report Development Services Committee Chair, Councilmember Dylan Hedrick, will report on spacing requirements for antennas and the review process prior to Plan Commission meetings.]

YOU'LL HAVE AN ACTUAL MEETING START DATE. AND THAT PRE MEETING WILL NOW BE PART OF THE GENERAL MEETING OF THE PLANNING COMMISSION. SO THEY MAY HAVE A FLUCTUATING START TIME BASED UPON HOW LONG THEY THINK THIS FIRST SEGMENT WILL GO OF THE MEETING. BUT IT WILL AT LEAST SAY A START TIME FOR THE MEETING WHERE THE APPLICANT CAN KNOW I SHOULD START ATTENDING AT THIS TIME, AND IT'LL JUST ROLL THROUGH FROM THAT PRE MEETING, WHICH WAS YOU'LL BE PART OF THE STANDARD MEETING IN THEIR PROCESS. OKAY. I'M RUNNING THAT THROUGH MY HEAD. YEAH. SO IT'LL ELIMINATE THIS PRE MEETING ITEM ON THEIR AGENDA THAT THEY HAD. AND WHETHER THEIR MEETING STARTS AT 530 OR 5 45 OR 6 THAT TIME MAY FLUCTUATE JUST BASED ON THE NUMBER OF ITEMS THEY HAVE. OKAY I'M STILL THINKING. YEP OKAY. I HAVE SOME FOLKS IN THE QUEUE. IF YOU'RE READY. YES, SIR. MAYOR PRO TEM MOORE, JUST A QUESTION. BECAUSE OF THE OPEN MEETINGS AC, THE PRE MEETING IS A MEETING WHERE THEY ARE ACTUALLY DEALING WITH THE SUBJECT MATTER. IS THAT MEETING EVEN SUPPOSED TO TAKE PLACE? I MEAN IT'S SOMETHING THAT ESPECIALLY IF THE OTHER IF THE APPLICANT IS NOT AWARE, IT JUST SEEMS THAT THAT MEETING MAY BE THERE MAY BE SOME QUESTIONS ABOUT THE MEETING ITSELF. MR. ATTORNEY. THE WAY WE'VE BEEN DOING THE PRE MEETING HASN'T BEEN UNLAWFUL. IT'S FOLLOWED THE OPEN MEETINGS ACT. IT'S MORE OF A NOTIFICATIONS AND RIGHT. YES IT'S PUBLISHED JUST LIKE WITH THE AGENDA. IT JUST SAYS A PRE MEETING A PRE MEETING IS GOING TO OCCUR AT 615 OR 630. AND THEN

[01:00:01]

THAT'S NOW GOING TO BE IN THE REGULAR MEETING. THANK YOU, MR. MAYOR. OKAY. AND COUNCILOR BASS THANK YOU. YEAH. AND I WAS JUST GOING TO ACTUALLY KIND OF SAY IT'S REALLY THE JUST GETTING RID OF THE WORD PRE RIGHT. IT'S A SEMANTICAL CLARIFICATION IS REALLY ALL WE'RE DOING. NOT CHANGING ANYTHING BUT GETTINING RID OF THE WORD PRE BECAUSE IT'S REALLY CONFUSING THE WAY IT IS NOW. YEAH. WELL IT'S JUST IT'S NOT I WOULDN'T SAY MISLEADING. IT'S CONFUSING BUT YEAH. SO IT'S JUST IT'S JUST A SEMANTICAL SEMANTICAL CLARIFICATION. THANK YOU MAYOR. OKAY. COUNCILMEMBER WILLIAMS YEAH I AGREE. IT'S VERY CONFUSING. AND THE THING THING THAT IT HAS BEEN IS RENDERED FOR THE APPLICANT. AT LEAST PERCEPTUALLY, THAT THEY ARE NOT ABLE TO PRESENT ALL OF THEIR INFORMATION TO THE PLANNING COMMISSION BEFORE THAT FORMAL MEETING STARTS. BUT THEY COME TO COUNCIL AND PRESENT THEIR THEY GET THEIR TEN MINUTES AND THEY PRESENT THEIR STUFF. SO I THINK THAT THAT WILL ADDRESS THAT INEQUITY OR PERCEIVED INEQUITY BECAUSE THEY THEY FEEL THAT THAT THERE'S SOMETHING MISSING IN THAT BETWEEN COUNCIL AND, AND PLANNING COMMISSION. I THINK THAT THAT WOULD THAT RECOMMENDATION WOULD CLEAR IT UP. I THINK THAT'S AN ASTUTE OBSERVATION, ACTUALLY. IT'S BEEN THREE YEARS SINCE I'VE MET WITH THE PLANNING COMMISSION, BUT I CAN TELL YOU THERE WERE TIMES WHEN DEVELOPERS CAME TO ME BETWEEN THE PRE MEETING AND THE MEETING AND SAID, TOUCUCHED ON E VERY THING YOU'RE TALKING ABOUT AND THIS, THIS, THIS NOTION THAT THEY MIGHT BE AT A DISADVANTAGE BECAUSE THE PLANNING COMMISSION HAD BEEN TAINTED BY STAFF AND THEY DIDN'T GET A CHANCE TO IMMEDIATELY RESPOND. AND THAT ISSUE HAD COME UP A COUPLE OF TIMES WITH ME. AND TALKING WITH DEVELOPERS AND APPLICANTS. OKAY. AND COUNCILMAN BROD, THANK YOU, MR. MAYOR. WELL, I SERVED ON THE PLANNING COMMISSION FOR 12 YEARS, AND IT IS IT IS CONFUSING. SO IT'S GOOD THAT WE'RE GOING TO BE ADDRESSING THIS. ONE OF THE QUESTIONS I WOULD HAVE IS, ARE THEY STILL GOING TO HAVE A BREAK FOR DINNER IN THE MIDDLE OF THE MEETING, OR WILL THEY JUST DO DINNER BEFORE THEY WERE GOING TO DO IT BEFORE? OKAY, YEAH, THAT WOULD BE THE WAY TO DO IT. SEPARATE THE PRE. IT'S JUST ONE MEETING NOW. ALL INCORPORATED TOGETHER AND THAT WOULD BE IDEAL I AGREE COMPLETELY OKAY. THANK YOU. VERY GOOD. ANY ADDITIONAL QUESTIONS.

THANK YOU MR. ENGLAND. I SEE NO ONE ELSE IN THE QUEUE. THAT WAS THE ONLY ITEM SIR. THANK YOU.

THAT WAS IT. ALL RIGHT. AND HOPEFULLY THIS WILL ELIMINATE CONFUSION. IT'S NO NO GUARANTEES THERE. IT'S NO GUARANTEES THERE. BUT HOPEFULLY THIS WILL WORK TOWARDS THAT. I THINK IT'S YOU KNOW FOR A LONG TIME WE'VE ALWAYS DONE WHAT WE'VE ALWAYS DID. AND I THINK IT'S TIME FOR US TO FRESHEN THAT UP A LITTLE BIT. AND AS FAR AS CONSENSUS ON MOVING FORWARD WITH THAT PLAN FOR THE PLAN COMMISSION WOULD BE UNANIMOUS. VERY GOOD. ALL RIGHT. MOVING ON TO ITEM 14. AUDIT

[14. Audit Committee Meeting Report Internal Audit Committee Chair, Mayor Pro Tem Ed Moore, and Jed Johnson, City Auditor, will provide a committee report on the following items: Weaver Presentation - FY/2024 Audit, Animal Services Audit, GP&L LED Streetlight Conversion Audit, and the FY/2025 Audit Plan.]

[01:05:07]

FINANCIAL STATEMENT AUDIT. THEY DO PERFORM A RISK BASED APPROACH. AND JUST TO ENSURE THAT THEY IDENTIFY POTENTIAL AREAS OF RISK THATAT COULD LEADO MATERIAL MISSTATEMENTS OF THE FINANCIAL STATEMENTS IN ORDER TO ACCOMPSH THAT, THEY WILL FOCUS ON MANAGEMENT OVERRIDE CONTROLS, UTILITY REVENUE, PROPERTY TAXES, FEDERAL REVENUE AND EXPENDITURE, AND TO A CERTAIN TESTS THAT THEY WOULD PERFORM INCLUDE COMPLIANCE TESTING, CAPITAL PROJECTS, TESTING, TRANSACTION TESTING SUCH AS CASH DISBURSEMENT, PAYROLL, UTILITY REVENUE TESTING, AND ALSO AS PART OF THIS AUDIT, THEY WILL BE LOOKING AT SINGLE AUDIT COMPLIANCE AS WELL. SINGLE AUDIT MEANS AS YOU'RE AWARE, WE DO GET FEDERAL GRANTS, CDBG HKBP CORONAVIRUS STATE AND LOCAL RECOVERY FUNDS.

SO THEY WILL BE LOOKING AT THAT AS WELL JUST TO ENSURE THAT THE CITY IS IN COMPLIANCE WITH THOSE. THE EXPECTED REPORTING DATE WOULD BE MARCH 2025. SO WE WILL BE LOOKING AT THE PREVIOUS YEAR AND WE'LL COME BACK TO THE AUDIT COMMITTEE IN MARCH TO GET THAT RESPONSE. THE NEXT ITEM WE DISCUSSED IS THE ANIMAL SERVICES AUDIT. DO YOU WANT TO INFORM THE CITY COUNCIL AND PUBLIC THAT THIS AUDIT, IN FACT, WAS REQUESTED BY A PRIOR COUNCILWOMAN MORRIS AND ALSO THE ASSISTANT CITY MANAGER, PHIL, DO YOU WANT TO THANK THEM FOR REQUESTING THIS AS YOU'RE AWARE, THE NEW FACILITY WAS OPENED IN FEBRUARY OF 2022. SINCE THEN, ON AVERAGE, THEY HAVE BEEN CARING FOR APPROXIMATELY 8000 ANIMALS AT ANY GIVEN TIME. THE SHELTER CAN CARE FOR APPROXIMATELY 360 ANIMALS, AND THEY DO HAVE ABOUT 30 FULL TIME STAFF MEMBERS AND TEN PART TIME STAFF MEMBERS. WE HAD THREE OBJECTIVES. AND NUMBER ONE, TO ENSURE THAT THE FEES THAT THEY'RE ASSESSING ARE ACCURATE IN ACCORDANCE WITH THE ORDINANCE. SECONDLY, WE WANTED TO VERIFY THE INTERNAL CONTROLS OVER FUNDS, INVENTORY MANAGEMENT AND SYSTEM ACCESS. THIRDLY, WE ALSO WANTED TO MAKE SURE THAT THE ROLES AND RESPONSIBILITIES ARE CLEARLY ESTABLISHED BETWEEN THE TWO NON-FOR-PROFIT ORGANIZATIONS THAT WE CURRENTLY WORK WITH AND THE CITY. THE SCOPE COVERED MARCH 21ST, 2022 THROUGH MAY 2024. SOME OF THE OBSERVATIONS. THERE IS ONE ITEM THAT WE'LL COVER AT A LATER IN THE EXECUTIVE SESSION, BUT DURING THIS SESSION, I'M GOING TO COVER. THERE ARE SOME CASH CONTROLS THAT WE CAN ENHANCE ON ACCESS TO CASH CHECK PAYMENTS NEEDS TO BE RESTRICTED FURTHER, SAFE COMBINATION CARE SHOULD BE CHANGED PERIODICALLY. CHANGE FUND NEEDS TO BE RECONCILED PERIODICALLY. THE WHOEVER IS MAKING THE DEPOSIT, THEY NEED TO RUN SOME TRANSACTION DETAIL REPORTS TO ENSURE THAT ALL THE FUNDS ARE ACCOUNTED FOR. EMPLOYEES WILL HAVE TO LOG OFF THEIR COMPUTERS PERIODICALLY WHEN THEY'RE AWAY FROM THE FROM THE MACHINES, AND THEY ALSO HAVE TO REVIEW. MANAGEMENT WILL HAVE TO REVIEW THE TRANSACTIONS IN DETAIL. AGAIN, WE DID NOT FIND ANY INAPPROPRIATENESS. BUT THESE ARE INTERNAL CONTROLS THAT WE RECOMMENDED TO ENHANCE THEIR OPERATIONS. SECONDLY, AS I MENTIONED EARLIER, WE LOOKED AND SEE THEY ARE IN THERE ASSESSING THE FEES ACCURATELY DURING THIS TIME. APPROXIMATELY 77,200 RECEIPTS WERE RETURNED.

OBVIOUSLY WE COULD NOT LOOK AT ALL OF THEM. SO WE LOOKED AT A STISTICAL SAMPLE OF 68 RECEIPTS, WHICH INCLUDED 127 DIFFERENT FEES AS YOU'RE AWARE, THE ANIMAL SHELTER CHARGES FOR ADOPTION, MICROCHIPPING, IMPOUNDMENT, RABIES VACCINE, QUARANTINE. THERE'S A LOT A LOT OF CHARGES THAT THEY ASSESS. AND DURING THIS TIME, 82% OF THE ITEMS THAT WE SAMPLED WERE EITHER WAIVED OR DISCOUNTED. OBVIOUSLY, THEIR NUMBER ONE PRIORITY IS TO ENSURE THAT THE ANIMAL SHELTER DOESN'T GET FULL. SO THEY DO PROMOTE ADOPTIONS FOR THAT REASON. RIGHTFULLY, THEY DO HAVE A LOT OF PROMOTIONS THAT THEY OFFER. SO IT IS IT IS ALL GREAT. WE JUST WANTED TO ENSURE THAT MANAGEMENT APPROVAL OF DISCOUNTS AND WAIVERS ARE DOCUMENTED. SO WE CAN VERIFY THE ACCURACY OF THAT. ALSO, THERE'S ONE THING THE CURRENT ORDINANCE DOES NOT GRANT THE DIRECTOR

[01:10:01]

GREAT, WONDERFUL JOB. ALSO OPERATION KINDNESS. THEY DO PROVIDE FREE SURGERIES ON THE FIRST FRIDAY OF EVERY MONTH AND FREE VACCINES ON THE FIRST SATURDAY OF EVERY MONTH AT THE SHELTER. AND THESE DO THESE BOTH ORGANIZATIONS, THEY DO PROVIDE GREAT SERVICES, BUT WE DO NOT HAVE ANY FORMAL MEMORANDUM OF UNDERSTANDINGS WITH THESE NONPROFIT FOR PROFIT ORGANIZATIONS. SO THAT IS SOMETHING THAT WE RECOMMENDED. AND MANAGEMENT IS IN CONCURRENCE WITH THAT. AND IN ADDITION TO THAT, CURRENTLY WE DO NOT HAVE ANY FORMAL POLICIES FOR THE VOLUNTEERS THAT COVERS CONTACTS, DUTIES, ACCESS, REPORTING AND SOCIAL MEDIA ACTIVITIES. SO THAT'S ANOTHER THING THAT WE RECOMMENDED. AGAIN, I DO WANT TO THANK THE ANIMAL SHELTER STAFF.

THEY WERE VERY OPEN. WE HAD FULL ACCESS TO THE SHELTER. WE HAD ACCESS TO THEIR SYSTEM. SO DO WANT TO THANK ART AND HIS TEAM FOR BEING VERY TRANSPARENT. I JUST WANT TO THE COUNCIL TO KNOW THAT THE NEXT AUDIT THAT WE COVERED IS THE GFL LED STREETLIGHT CONVERSION AUDIT. AS YOU'RE AWARE, BACK IN 2016, I BELIEVE COUNCILMAN WILLIAMS IS THE ONE WHO INITIATED THAT REQUEST. THANK YOU. WE HAVE BEEN UPGRADING OUR LED STREET LIGHTS SINCE 2016. APPROXIMATELY 14,000. SO IT'S A HUGE IT WAS A HUGE PROJECT. WE HAD THREE OBJECTIVES. NUMBER ONE, TO DETERMINE IF THE COST AND THE TIMELINESS OF COMPLETION OF THE LED STREETLIGHT CONVERSION PROJECT WAS WITHIN THE SCOPE ORIGINAL SCOPE. SECONDLY, WE USED THREE CONTRACTORS MAINLY TO VERIFY THE ACCURACY OF TO INSTALL THESE THESE STREET LIGHTS. SO WE WANTED TO MAKE SURE THE BILLING ACCURACY AND THE WARRANTY PROVIDED. THIRDLY, WE ALSO WANTED TO MAKE SURE THAT THE ACCURACY OF THE INVENTOTORIS ISSUED BY OUR WAREHOUSE MATCHED WITH THE NUMBER OF ITEMS INSTALLED BY THE CONTRACTOR. SO THE CITY SUPPLIED THE MATERIAL AND THE CONTRACTORS INSTALLED IT. SO WE JUST WANTED TO MAKE SURE THOSE WERE RECONCILED. HAPPY TO REPORT THAT THIS PROJECT WAS A GREAT SUCCESS. THEY DID COME ON WAY UNDER THE BUDGET. I THINK INITIALLY IT WAS BUDGETED FOR $16 MILLION. OVERALL COST WAS ABOUT $9.3 MILLION. AS OF AUGUST 2023, THIS PROJECT HAS BEEN COMPLETED. IT TOOK ROUGHLY EIGHT MONTHS AFTER THE ANTICIPATED ANTICIPATED COMPLETION DATE, BUT AS YOU'RE AWARE, DURING THIS TIME WE HAD COVID AND WE HAD SOME SUPPLY LIMITATIONS AND STUFF LIKE THAT. BILLING ACCURACY WISE, EVERYTHING MATCHED. WE THEY DID HAVE A VERY THOROUGH GP AND DID HAVE A VERY THOROUGH QUALITY CONTROL REVIEW PROCESS IN PLACE.

SO EVERYTHING MATCHED INVENTORY MANAGEMENT AS WELL. WHATEVER WE TRY TO RECONCILE DID MATCH. ONE THING TO NOTE IN THE INITIAL SCOPE OF THE PLAN, INSTALLATION AND PROGRAMING OF NOTES ONTO EACH STREET LIGHTS WAS PART OF THE SCOPE. THIS. THE INTENT WAS TO NOTIFY AUTOMATICALLY NOTIFY GFL OF ANY OUTAGES OF THESE STREET LIGHTS DUE TO TECHNICAL ISSUES AND ISSUES WITH THE SOFTWARE VENDOR THAT WAS NOT ACCOMPLISHED. HOWEVER, THE LIGHT STILL TURNS ON, ON, ON AND OFF DURING THE EVENING AND MORNING TIME. THERE WAS ONE RECOMMENDATION WE DO SOME OF THESE MATERIALS. DO GET WARRANTIES FOR UP TO TEN YEARS, EVEN THOUGH WE HAD A LOT OF

[01:15:02]

AND I BELIEVE I DID EMAIL YOU ALL A COPY OF THAT. MAYOR, IF YOU HAVE TIME, I'LL QUICKLY GO OVER THIS. AND SO LET ME KNOW IF YOU HAVE ANY QUESTIONS. THE FIRST AUDIT THAT WE WILL BE COVERING IS FEE ASSESSMENT AND COLLECTION AT THE ENGINEERING DEPAPARTMENT. AS YOU'RE AWARE, THEY COLLECT DEVELOPMENTS, DESIGN FEES, RIGHT OF WAY FEES, DRAINAGE, STREET IMPROVEMENT FEES SO THAT THAT'S SOMETHING AT WE'LL BE COVERING THAT THE NEXT ITEM IS THE GP AND IT NETWORK SECURITY AUDIT. AS YOU'RE AWARE, LAST YEAR OR EARLY PART OF THIS YEAR, WE DID IT.

SECURITY OF THE CITY. AND THIS IS GOING TO COVER THE GP SIDE. SO WE HAVE ACTUALLY INITIATED THAT THAT AUDIT ALREADY WILL BE LOOKING AT GENERAL CONTROLS, LOOKING AT THE CONFIGURATION OF SWITCHES, FIREWALLS, SERVER CONFIGURATION, OFFICE 365. NEXT ITEM IS TO TAKE A SAMPLE OF FEW THIRD PARTY CONTRACTS. AND TO ENSURE THAT WE HAVE PROPER CONTRACT MANAGEMENT IN PLACE, INCLUDING COMPLIANCE MONITORING, PERFORMANCE MONITORING AND PAYMENT MONITORING. THE NEXT AUDIT IS NEIGHBORHOOD VITALITY GRANT. I KNOW WE'VE BEEN TALKING ABOUT THAT A LOT. THIS IS ONE AREA THAT WE'VE NEVER BEEN IN. DON'T ANTICIPATE ANY ISSUES OVER THERE, BUT JUST WANTED TO AS A ROUTINE PROCESS. WE JUST WANTED TO MAKE SURE THE GRANTS ARE APPROVED AND DISTRIBUTED IN ACCORDANCE WITH THE GUIDELINES SET BY THE CITY COUNCIL. NEXT ITEM IS THE CASH COUNT AUDIT. WE WILL DO SURPRISE AUDITS, YOU KNOW, AT DIFFERENT DEPARTMENTS, CONTROL SUBSTANCE AT THE FIRE DEPARTMENT. WE WILL VERIFY THE INTERNAL CONTROLS OVER THE ACQUISITION, DISTRIBUTION, TRANSFER, INTERVENTION, DISPOSITION AND PAYMENT PROCESSES OF CONTROLLED SUBSTANCES. NEXT ITEM IS THE WASTEWATER TREATMENT AGREEMENT AUDIT. AS YOU ARE AWARE, WE DO HAVE A NUMBER OF AGREEMENTS WITH OUR SISTER CITIES SUCH AS DALLAS RICHARDSON, ROWLETT AND SUNNYVALE. SO WE'LL BE CHECKING TO MAKE SURE THAT EVERYTHING IS HAPPENING IN ACCORDANCE WITH THE AGREEMENTS. NEXT AUDIT IS THE COMMERCIAL SERVICES AGREEMENT AT THE SANITATION DEPARTMENT.

VERIFY IF SANITATION PROVIDES SOLID WASTE AND RECYCLING SERVICES AND GENERATE BILLS TO ITS COMMERCIAL CUSTOMERS IN ACCORDANCE WITH THE TERMS AND CONDITION OF THE AGREEMENT. NEXT AUDIT IS THE REVENUE RECOVERY EFFORTS AT THE REVENUE RECOVERY DEPARTMENT. AS YOU MAY BE AWARE, THEY DO PUT ABATEMENT LIENS, ACTUARIAL MEDIATION. THEY ALSO MANAGE THE ENGINEERING SIDEWALK PARTICIPATION PROGRAM. SO WE WILL BE VERIFYING THE EFFECTIVENESS OF THEIR EFFORTS.

NEXT AUDIT IS AT THE FIREWALL GOLF COURSE OPERATIONS. WE WANT TO MAKE SURE THAT THE OPERATION IS IN COMPLIANCE WITH THE TABC GUIDELINES. TEXAS ALCOHOLIC BEVERAGE COMMISSION ALSO WANTED TO VERIFY INTERNAL CONTROLS OVER THE GOLF COURSES, PRO SHOP AND TOURNAMENT OPERATIONS. LASTLY, BUILDING INSPECTION AUDIT. THIS IS THE AUDIT COMMITTEE CHAIRMAN REQUESTED THIS AUDIT, ASSESS MANAGEMENT CONTROLS OVER THE BUILDING AND COLLECTION OF FEES. CURRENTLY, WE HAVE INITIATED THE PARKING ENFORCEMENT AUDIT AND THAT WILL BE COMPLETED IN THE NEXT FISCAL YEAR AS WELL AS POTHOLE REPAIR OPERATIONS. IN ADDITION TO ALL OF THESE AUDITS, AFTER DISCUSSING WITH JAD, WE HAVE ADDED A FEW AUDIT FOLLOW UPS. CONTRACT PROCUREMENT AUDIT. THIS IS AN AUDIT THAT COUNCILMAN WILLIAMS REQUESTED, AND WE DID PERFORM THAT AUDIT LAST YEAR, BUT WE WILL BE PERFORMING A FOLLOW UP AND ALSO LIABILITY CLAIMS PROCESS AT THE RISK RISK MANAGEMENT DEPARTMENT, CONCRETE RECYCLING FACILITY LEASE AGREEMENT MANAGED BY THE STREET DEPARTMENT AND LASTLY, THE ECONOMIC DEVELOPMENT INCENTIVE AUDIT. SO WE'LL BE PERFORMING FOLLOW UPS ON THOSE AUDITS. I KNOW IT'S A LOADED AUDIT T PLAN. HOPEFULLY WE'LL BE ABLE TO GET TO ALL OF THIS. BUT I KNOW I WENT REALLY FAST. BUT IF YOU HAVE ANY QUESTIONS ON ANY OF THE AUDITS THAT WE COVERED OR THE ANNUAL AUDIT PLAN, I'M HAPPY TO ADDRESS. ALL RIGHT. GO AHEAD, SIR. OKAY. ANY QUESTIONS? I HAVE

[01:20:04]

THANK YOU SIR. THAT WAS OUR LAST ITEM UNDER THAT SECTION. NEXT UP IS ANNOUNCED FUTURE AGENDA ITEM.

[ ANNOUNCE FUTURE AGENDA ITEMS A Councilmember, with a second by another member or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or of a committee of the City Council. No substantive discussion of that item will take place at this time.]

ALL RIGHT. FANTASTIC. THEN I GUESS IT WOULD BE TIM'S AS WELL. OH, WHAT? OH, YES. RIGHT. IT WAS SECOND BY DEPUTY MAYOR PRO TEM. LOOK. AM I GOOD? YOU'RE GOOD. OKAY. I DON'T KNOW IF THIS IS MAYBE THE WRONG. I DON'T KNOW. IS THIS AN EXTRA SIGNAGE AROUND TOWN? I'VE NOTICED WE HAVE A LOT OF EXTRA SIGNS, LIKE SOME ON AVENUE D. WE'VE GOT, LIKE, ONE WAY SIGNS FOR DRIVEWAYS THAT DON'T EVEN EXIST ANYMORE. SO WE'VE JUST GOT EXTRA SIGNAGE. I DON'T KNOW, LIKE NAME AND SCHOOL ROAD AFTER THE ROUNDABOUT HAS A BUNCH OF EXTRA SIGNS. I THINK THAT MIGHT BE SOMETHING WE CAN JUST HAVE TRANSPORTATION LOOK AT AS FAR AS DEFINING WHAT EXTRA SIGNS MEAN, THEY THEY MAY BE REQUIRED. SO FOR THAT ONE, LET'S JUST HAVE TRANSPORTATION. IF YOU CAN, IF YOU CAN PROVIDE US LOCATIONS, SPECIFIC SIGNS THAT WE'RE LOOKING AT I MEAN I DON'T WANT TO HAVE TRANSPORTATION DRIVING ALL OVER TOWN JUST LOOKING AT SIGNS. BUT THERE MAY BE SOME REQUIREMENT IN THERE THAT DOESN'T INVOLVE A COMMITTE. ALL RIGHT. SOUNDS GOOD. ALL RIGHT. AND ARE YOU READY? OKAY.

I WOULD LIKE TO LOOK INTO THE TRAFFIC AT GOOD SHEPHERD, NAMELY WHEN THEY'RE GOING IN AND OUT OF CHURCH. I DON'T KNOW IF AT ONE POINT THEY HAD, LIKE, A OFFICER DIRECTING OR HELPING PEOPLE ACROSS AT SOME POINT IT IS LIKE A HERD OF CATTLE AND THEY RUN IN FRONT OF MOVING VEHICLES. IT'S KIND OF A SAFETY SITUATION. I'VE MULTIPLE TIMES I'VE SEEN PEOPLE DRIVING THE WRONG WAY ON AVENUE B TO GET INTO THE PARKING LOT. SO I DON'T KNOW, I THINK WE COULD REFER THAT TO PUBLIC SAFETY. FANTASTIC. DEPUTY MAYOR PRO TEM. LOOK, THANK YOU MA'AM, I GOT ONE MORE FOR YOU. I'M STILL HERE. OKAY. FANTASTIC. I'VE BEEN WAITING A WHOLE YEAR TO DO THIS TO YOU. SO PUBLIC SAFETY WOULD LIKE TO TALK ABOUT CURRENT CRIME TRENDS AND GANG ACTIVITY. JUST KIND OF GIVE IT AN UPDATE FROM PD. I THINK THAT WOULD, COULD, WE COULD WORK THAT JUST AS A WORK SESSION ITEM.

OKAY. OK. SECOND BY COUNCILMEMBER LUCK, THAT'S ALL I GOT. ALL RIGHT. VERY GOOD. OKAY.

MOVING ON TO DEPUTY MAYOR PRO TEM LUCK. THANK YOU. MAYOROR, I WOULD LIKE COUNCIL TO LOOK AT

[01:25:02]

VERY GOOD. BUT I THINK LETICIA KNOWS WHICH COMMITTEE FOR THE SPECIAL EVENTS FUNDING. OH, YEAH, I THINK THAT'S THAT'S ALL OF US IN A WORK SESSION. THAT'S FINE. YEAH. THANK YOU. OKAY. AND COUNCIL MEMBER BEARD. HI. THANK YOU. AS WE ARE REDOING JAMES PARK, WE HAVE A FORMER GARLAND RESIDENT WHO PASSED AWAY IN 2023, IN A CAR ACCIDENT WHO WAS A FIRE DANCER. AND I WOULD LIKE TO PROPOSE A MEMORIAL BENCH IN HER HONOR BECAUSE SHE LIVED ABOUT TWO BLOCKS FROM JAMES PARK. HER NAME IS FATIMA EMMA MURILLO, AND SHE PASSED AWAY ON NOVEMBER FIRST, 2023, IN A CAR ACCIDENT. AND I WOULD JUST LIKE TO HONOR HER IN THE PARK THAT WAS IN HER NEIGHBORHOOD. ALL RIGHT, SOMETHING THAT IS A NEW ONE FOR ME. MAY GO AHEAD. WE THERE IS A POLICY THAT APPLIES TO NAMING, NOT JUST BUILDING BUT ITEMS TOO. RIGHT. WE MIGHT OKAY. TWO I DON'T REMEMBER WHAT IT SAYS, BUT BUT I KNOW THERE IS A POLICY, SO. OKAY, COULD MAYBE WE COULD LOOK AT THAT. YEAH. I'LL ASK THE CITY MANAGER TO REVIEW THAT. AND THEN WE WILL GET BACK AND SEE WHERE WE GO WITH THAT.

NO PROBLEM. THANK YOU. YEAH I DIDN'T MEAN TO. ALL RIGHT. THAT'S ALL RIGHT. ANYTHING ADDITIONAL? SORRY. BUTTONS GOING ON. ANY ADDITIONAL AGENDA ITEMS? FUTURE AGENDA ITEMS. ALL RIGHT

[ EXECUTIVE SESSION Council will adjourn into executive session pursuant to Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.086, 551.087, 551.773 and 552.133 of the Texas Government Code.]