Oct 14, 2024 Plan Commission

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JOIN US WHETHER YOU DO OR NOT. NO WAY AFFECTS THE DECISIONS OF THIS COMMISSION OR YOUR RIGHTS IN FRONT OF THE COMMISSION. TONIGHT'S PRAYER AND PLEDGE WILL BE LED BY COMMISSIONER JENKINS.

THANK YOU, MR. CHAIR. WILL YOU PLEASE BOW YOUR HEADS? GOD. WE COME TO YOU THIS EVENING WITH HUMILITY IN OUR HEARTS. WE ARE WITNESS TO THE AWESOME WORKS IN THIS WORLD AROUND US. AND. AND WE ASK FOR YOUR CONTINUED GRACE BOTH WITH US AND WITH OTHERS AROUND THE WORLD, AS WE RECOGNIZE THAT WE WILL NOT FULLY COMPREHEND THE WHY OF THE WAY THAT THINGS ARE HAPPENING.

INSTEAD, WE KNOW THAT WE MUST STRIVE TO BETTER WALK IN YOUR WORD BY FAITH AND NOT BY SIGHT.

WE, WE SEEK AND WE PRACTICE PEACE. PLEASE BLESS AND WATCH OVER OUR CITY EMPLOYEES. OUR FIRST RESPONDERS AND EMERGENCY PERSONNEL, OUR COUNCIL MEMBERS, OUR TEACHERS AND THEIR STUDENTS.

AND PLEASE GUIDE THIS COMMISSION AND WISDOM FOR THE BETTERMENT OF THIS CITY. AMEN. AMEN. NOW, PLEASE JOIN WITH US AS WE RECITE THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. WELL, GOOD EVENING, AND WELCOME TO OUR MEETING. IT'S GOOD TO SEE FOLKS OUT HERE. APPRECIATE YOU JOINING US ON THIS MONDAY NIGHT. IT IS MONDAY. YEAH. OKAY. ALRIGHTY. IF YOU PLAN TO SPEAK TONIGHT, OUT ON THE TABLES ARE LITTLE YELLOW BEIGE SPEAKER CARDS. IF YOU WANT TO SPEAK, PLEASE FILL ONE OF THOSE OUT. HAND IT TO THE PLANNING COMMISSION SECRETARY, AND I'LL CALL YOUR NAME AND THEN. EXCUSE ME. IF YOU COME UP TO SPEAK, PLEASE STATE YOUR NAME AND ADDRESS INTO THE MICROPHONE. ALRIGHTY. OH. WE ALLOW APPLICANTS 15 MINUTES TO PRESENT THEIR CASE. OTHER SPEAKERS WILL BE ALLOWED THREE. AND AFTER THE OTHER SPEAKERS HAVE GONE, WE ALLOW THE APPLICANT TO COME BACK UP AND RESPOND TO ITEMS AGAIN.

NAME AND ADDRESS, PLEASE. WE'LL START TONIGHT WITH OUR CONSENT AGENDA. THE CONSENT AGENDA ARE ITEMS THAT PEOPLE HAVE THAT ACTUALLY WE HAVEN'T BEEN BRIEFED ON THEM YET, BUT IT'S THAT ITEMS THAT WE'VE REVIEWED AND WILL BE VOTING IN ONE VOTE TO APPROVE. AND I BELIEVE THERE IS ONE CHANGE IN THE MINUTES. COMMISSIONER ABEL. I WOULD LIKE THE MINUTES AMENDED TO SHOW THAT I WAS NOT AT THE LAST MEETING. I WAS ABSENT. SO IF THE MAKER OF THE MOTION JUST WANTS TO INCLUDE THAT, AS AMENDED, SECOND WILL BE GOOD. WELL, WE HAVEN'T MADE A MOTION YET BECAUSE I NEED I NEED TO READ THE ITEMS OUT. COMMISSIONER PARIS. YEAH, I JUST WANTED TO. I HAD ALSO REQUESTED THAT IT WAS MULTIPLE PEOPLE NOT PRESENT, SO I JUST WANTED THE MINUTES UPDATED TO REFLECT WHO WAS PRESENT. OKAY. THANK YOU. YEAH, WE CAN DO THAT. ALL RIGHT. CONSENT AGENDA ITEM ONE A

[ CONSENT AGENDA All items under this section are recommended for approval by a single motion of the Plan Commission, without discussion. The Plan Commission has had the opportunity to review each of these items during a pre-meeting. The Chairman will announce the agenda and provide an opportunity for members of the audience and the Plan Commission to request that an item be removed and considered separately. ]

ITEM TWO A PLAT 24 DASH 24 JUPITER MILLER BUSINESS CENTER. REPLAT. DO I HEAR A MOTION? OH.

ANYBODY IN THE AUDIENCE WISH TO REMOVE AN ITEM FOR INDIVIDUAL CONSIDERATION? COMMISSIONERS.

NONE. ALL RIGHT. DO I HEAR A MOTION, MR. CHAIR? COMMISSIONER DALTON. WHOOP! THERE YOU GO.

LIKE TO MAKE A MOTION THAT WE APPROVE THE MINUTES, AS AMENDED. SECOND. OKAY. TAKE ONE ITEM, ONE AT A TIME. THEN WE CAN DO THAT. WELL, WE HADN'T BEEN. WE'RE STILL GOING TO BE BRIEFED ON THESE. OR DOES THAT REALLY FALL IN THE CHANGE WE'RE DOING? I'LL TAKE THE ENTIRE. WE'LL TAKE THEM INDIVIDUALLY. AND IF YOU WANT TO SEE THE PRESENTATION ON THE PLAT, WE CAN DO THAT. NO THAT'S FINE. THE I SAID THE MINUTES THE CONSENT AGENDA AS MODIFIED. OKA. DO I HEAR A SECOND? COMMISSIONER PARIS. ALRIGHT. GOT IT. WE HAVE A MOTION BY COMMISSIONER DALTON. A SECOND BY COMMISSIONER PARIS TO APPROVE THE CONSENT AGENDA, AS AMENDED AS DISCUSSED. SEEING NO DISCUSSION, PLEASE VOTE. AND THAT WAS A SIMPLE PART OF OUR MEETING. WASN'T IT GOING TO BE A WONDERFUL NIGHT. AND THAT PASSES UNANIMOUSLY WITH COMMISSIONER JENKINS AND ABEL. ABSTAINING OR NOT IN OPPOSITION SINCE THEY WEREN'T HERE. GOT IT. ALL RIGHT. NEXT ITEM IS ZONING CASE ITEM THREE, A CONSIDERATION OF THE

[a. Consideration of the application of Olsson, requesting approval of 1) a Specific Use Provision for a Restaurant, Drive-Through Use on a property zoned Community Retail (CR) District and 2) a Plan for a Restaurant, Drive-Through Use. This property is located at 3285 Broadway Boulevard. (District 4) (File Z 24-31)]

DRIVE THROUGH. USE ON PROPERTY. ZONED COMMUNITY RETAIL DISTRICT, AND A PLAN FOR RESTAURANT DRIVE

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WHAT IS THE STAFF'S OPINION? THE REQUEST WAS FOR 25 YEARS AND WE RECOMMEND APPROVAL OF THE REQUEST. OKAY. THANK YOU. I THINK THAT'S IT. THANK YOU SIR. ALL RIGHT. I DON'T HAVE A SPEAKER CARD FOR THE APPLICANT. IS THE APPLICANT HERE TONIGHT? DO YOU CARE TO COME DOWN AND SAY ANYTHING OR LET IT RIDE? ALL RIGHT. COMMISSIONERS, THE APPLICANT IS HERE. SHOULD WE HAVE SOME QUESTIONS? IS THERE ANYBODY ELSE IN THE AUDIENCE WHO WISHES TO SPEAK IN THIS CASE? SEEING NONE. COMMISSIONERS. DISCUSSION. MOTION. COMMISSIONER CORNELIUS. THANK YOU, MR. CHAIRMAN. I'D LIKE TO LIKE TO MAKE A MOTION TO CLOSE THE PUBLIC HEARING AND RECOMMEND APPROVAL OF THIS AGENDA. ITEM THREE A AS PRESENTED BY STAFF. SECOND. MOTION BY COMMISSIONER CORNELIUS. THE FIRST SECOND WAS BY COMMISSIONER PARIS TO APPROVE THIS CASE, AS RECOMMENDED BY STAFF. IT PASSES UNANIMOUSLY. THANK YOU VERY MUCH AND GOOD LUCK WITH THE REMODEL AND EXPANSION. THANK YOU. ALL RIGHT. THAT WAS OUR ONLY ZONING CASE TONIGHT. AND WE'RE ON TO

[a. Discussion and possible adoption of amendments to the Plan Commission By-laws At the request of the Development Services Committee, a recommendation was made to the Council that the Plan Commission Pre-Meeting and Regular Plan Commission Meetings be combined with an earlier start time of 6:30 p.m.]

SO CONFUSION IS A BIG PROBLEM WITH APPLICANTS. WELL, MAYBE NOT A BIG PROBLEM, BUT A PROBLEM WITH SOME APPLICANTS AND SOMETIMES THE PUBLIC. AND ANOTHER THING THEY ADDED IN IS A COUPLE OF THEM WERE CONCERNED ABOUT THE PERCEPTION OF WE WILL HEAR STAFF PRESENTATIONS, AND THEN WE GO IN THE BACK ROOM TO EAT. AND ALTHOUGH WE ALL KNOW WE DO NOT DISCUSS THE CASES, THERE COULD BE THE PERCEPTION THAT WE DO. AND JUST FOR THE PUBLIC'S PURPOSE, ANYTIME IT DOESN'T

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WHEN DO YOU WANT TO MEET? 637 RIGHT NOW IN OUR BYLAWS, IT SAYS 7:00. THAT'S WHY WE'RE MEETING TONIGHT AT 7:00. AND EVEN IF WE MAKE A CHANGE, THE NEXT MEETING WILL STILL BE AT 7:00, BECAUSE THE BYLAWS WILL NOT HAVE BEEN FULLY FILED AND EVERYTHING. SO I LEAVE IT UP IN COMMISSIONER JENKINS, AND THEN DALTON. THANK YOU, MR. CHAIR. I HAD AN OPPORTUNITY TO LISTEN TO THE DSC MEETING, AND I'VE READ MOST OF THE TRANSCRIPT OF THE OCTOBER SEVENTH MEETING. AND I'LL BE HONEST, I'M STILL CONFUSED ABOUT WHAT ISSUE WE'RE ATTEMPTING TO ADDRESS BY MAKING OR SUGGESTING THIS CHANGE. AND EVEN IN LISTENING TO SOME OF THE RECOMMENDATIONS, PROCEDURALLY, THOSE RECOMMENDATIONS, HAVING A BRIEFING MEETING, FOR EXAMPLE, WITH THE VARIABLE START TIME IS THE EXACT FORMAT THAT WE HAVE NOW. SO I DON'T I'M NOT CERTAIN WHAT THE ISSUE IS. WE'RE TRYING TO ADDRESS THE ISSUE. ACCORDING TO COUNSEL PRIMARILY, IS CONFUSION AS TO WHEN APPLICANTS

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ALL OF OUR MEETINGS START AT A CERTAIN TIME. PEOPLE GET USED TO COMING HERE AT A CERTAIN TIME. I JUST SUGGESTED 7:00 BECAUSE IF THEY GO TO COUNCIL AT SEVEN, YOU KNOW, WE COULD BE AT SEVEN. AND SO PRIMARILY IT'S CONFUSION AND I AS I WAS LISTENING TO THE MEETING, I AGREE THAT THE MEETING SHOULD START AT A SET DESIGNATED TIME. AS IT IS NOW, BOTH UNDER THE OPEN MEETINGS ACT AND ACCORDING TO OUR BYLAWS, THE REGULAR THE REGULAR MEETINGS BEGIN AT SEVEN. THE BRIEFING MEETINGS DO. IT'S MY UNDERSTANDING AND AS YOU MENTIONED IN THE MEETING, PROVIDE A TWO FOLD PROCESS. THEY ALLOW US TO THINK AS A COMMISSION AND A COLLABORATIVE SORT OF MANNER, AND TO ASSESS AND DETERMINE HOW THE IMPACT OF A PROPOSED DEVELOPMENT WILL RK WITHIN THE CITY'S GUIDELINES. AND THEN WE HAVE AN OPPORTUNITY TO HEAR FROM A DEVELOPER. NO, I COMPLETELY AGREED WITH YOU. AND I SEE THAT CITY STAFF ATTEMPTED TO IN ITS BRIEFING SESSION.

EXCUSE M ME, I'M CALLING IT BRIEFING SESSION, BUT IT'S PRE-SESSION IT'S WORK SESSION BRIEFING SESSION. THEY ARE PROVIDING AN OPPORTUNITY FOR US TO GET AN UNDERSTANDING, TO GET AN INFORMATION FROM A DIFFERENT VIEWPOINT AND NOT BE INFLUENCED AT THAT POINT BY THE DEVELOPER.

THOSE IT'S MY UNDERSTANDING. IT'S WELL, THOSE THOSE WORK SESSIONS ARE OPEN, RIGHT? THEY ALWAYS HAVE BEEN. THEY'VE ALWAYS BEEN OUR, OUR PRE-MEETING WORK SESSIONS HAVE ALWAYS BEEN PROPERLY NOTICED FOR THE OPEN MEETINGS ACT AND HAVE ALWAYS BEEN OPEN. YEAH, I GUESS I, I WE'RE COMPLYING WITH THE LAW AND WE'RE, WE ARE PROVIDING NOTICE TO THE PUBLIC REGARDING THOSE MEETINGS. I CAN'T IF THE ISSUE IS THAT THERE IS SOME CONFUSION THAT THAT SOUNDS LIKE THERE'S AN OPPORTUNITY FOR THE CITY SECRETARY AND FOR STAFF THERE TO CHANGE OR REMARKET OR REPUBLISH THEIR MATERIALS. I'M NOT CERTAIN, BUT I DO KNOW THAT I WOULD BE AGAINST MOVING THOSE MEETINGS TO BE ANY EARLIER, NOT ONLY FOR THOSE OF US THAT HAVE FULL TIME JOBS AND WORK, BUT FOR THE MEMBERS OF THE PUBLIC THAT ARE WORKING CLASS AS WELL. I DON'T SEE HOW WE COULD MOVE THOSE TO BE AN EARLIER TIME, AND EXPECT TO HAVE COMMUNITY INPUT OR ANYTHING OF THE SORT. THANK YOU. THANK YOU, COMMISSIONER DALTON. THANK YOU, COMMISSIONER JENKINS, ONE OF THE ISSUES THAT STRUCK ME THERE HAVE BEEN OCCASIONS WHERE OUR WORK SESSION PRE MEETING, BRIEFING, MEETING BEGAN AT 5 P.M. AND WENT ALL THE WAY TO 630 AND SOMETIMES ALMOST 7:00. SO NOW WE'RE SAYING THAT OUR MEETING IS GOING TO START AT SEVEN. WE'RE GOING TO HAVE APPROXIMATELY TWO HOURS WORTH OF PRE MEETING INFORMATION ON TOP OF HEARING THE CASES AND ACTING UPON THOSE CASES, WHICH MEANS WE COULD EASILY BE HERE TILL 11 OR 12:00 AT NIGHT. AND THAT PARTICULAR SCENARIO, WHICH WASN'T UNCOMMON YEARS AGO WHEN WE HAD MORE OPEN LAND. YEAH. RIGHT. AND THERE'S BEEN TIME OVER THE LAST TEN YEARS THAT I'VE BEEN SITTING HERE THAT WE'VE HAD SOME LONG NIGHTS, ALONG WITH EARLY START WORK SESSIONS. SO WE GET OUT OF HERE AT 10:00. BUT WE STARTED OUR WORK SESSION AT FIVE, SO WE'D BE GETTING OUT OF HERE AT MIDNIGHT WHEN WE HAVE A SESSION LIKE THAT. ALSO GIVING THE APPLICANT THE OPPORTUNITY TO NOTE AND COMMENT TO THEMSELVES QUESTIONS THAT WE RAISED DURING THE WORK SESSION THAT THEY MAY NOT HAVE EVEN THOUGHT ABOUT. STAFF DID NOT THINK ABOUT, BUT ONE OF THE COMMISSIONERS ON THIS TABLE DID BRING UP, GIVES THEM AN OPPORTUNITY TO HAVE A TIME TO PREPARE AN ANSWER TO THAT QUESTION. MANY TIMES I'VE WITNESSED THE APPLICANT SAY THIS WAS ASKED BY Y'ALL. THIS WAS KED BY AND HERE'S MY ANSWER.

IF WE COME UP HERE AND HAVE STAFF PRESENT AND THEN THEN PRESENT RIGHT BEHIND IT, THEY'VE GOT NO TIME. WELL, I'M TALKING ABOUT BREAKING IT UP TO WHERE IF THERE ARE THREE CASES, FOUR CASES, THOSE ARE BRIEFED. AND THEN SO THERE'S AT LEAST 3 TO 5, TEN, 20, 30. HOWEVER LONG. AND THEN THE APPLICANT COMES UP. IT'S NOT NOT LIKE THE COUNCIL DOES. BRIEFING VOTE BRIEFING VOTE I WANT SOME SPAN THERE. WHETHER IT'S A FEW MINUTES TO, YOU KNOW, HOWEVER LONG IT TAKES.

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THEY'LL HAVE TWO HOURS BETWEEN THEIR END OF WORK TIME AND THE BEGINNING OF MEETING TIME.

RIGHT. YEAH. I THIS THIS IS A TOUGH PLACE TO BE. I THINK TRYING TO FIGURE THE WEEDS OUT IN THIS PARTICULAR SITUATION. THANK YOU. THANK YOU. AND I'M GLAD YOU ALL SAW AND HAD SOME TIME TO THINK ABOUT IT. I COULDN'T LET YOU KNOW. COMMISSIONER PATTERSON AND COMMISSIONER JENKINS, I TOO WAS ABLE TO AT LEAST REVIEW THE OCTOBER 7TH CITY COUNCIL WORK SESSION FOR ITEM 13 THAT ADDRESSED THIS. IT WAS A FEW THINGS THAT I CALLED OUT. AND THEN LISTENING TO WHAT THE BRIEFING HAS BEEN HERE, I HAVE A COUPLE OF CLARIFICATIONS THAT I WOULD LIKE TO TALK THROUGH, OR AT LEAST LET US TALK TALK THROUGH THAT ONE. IT SEEMS TO BE FROM THAT WORK SESSION, AND MY UNDERSTANDING FROM IT WAS WORDING AROUND A PRE-MEETING. SO TERMINOLOGY SEEMS TO BE SOME BIT OF CONFUSION FOR APPLICANTS AND DEVELOPERS WHERE IT COULD IMPLY THAT STAFF AND THE PLANNING COMMISSION SHOULD ONLY MEET LIKE THAT'S KIND OF HOW THE TAKEAWAY WAS FROM THAT. I THINK A BIT MORE EDUCATION AROUND THE INTENT OF BOTH THE. I USE THE WORD PARTS, WHETHER IT'S A BRIEFING PART AND THEN THE ACTUAL WORK MEETING, THEY'RE ALL PUBLIC. AND I THINK WHAT HAPPENS AND I AM IN IN AGREEMENT WITH COMMISSIONER DALTON AROUND GIVING THE DEVELOPER OR APPLICANTS TIME TO HEAR THE FEEDBACK AND THEN BE ABLE TO REACT TO IT. MY ONLY OTHER THING IS THE ADJUSTMENT IN TIME. IF IT'S EVEN IF IT'S THE BRIEFING PIECE OF IT, OFTENTIMES WE DON'T KNOW HOW LONG THE BRIEFING COULD BE, AND IT'S BACK TO WHETHER IT'S STARTING AT 5 OR 6. I JUST WANT TO KEEP IN MIND ALL OF WHAT HAS BEEN SAID. I WANTED TO BE SURE THAT IT'S CLEAR MY POSITIONING ON THIS. I, I, I'M, I'M STRUGGLING TO UNDERSTAND THE DIFFERENCES OF WHAT WE'RE MOVING TO BECAUSE WE'RE STILL GOING TO HAVE A TWO PARTER, WHETHER IT'S A BRIEFING OR A REGULAR MEETING. IT'S JUST AROUND THE TIME OF ADJUSTMENT AND THEN HOW MUCH TIME THAT THAT ALLOWS. AND THANK YOU FOR THE CONSIDERATION. SOME OF US HAVE AN HOUR COMMUTE HOME BACK THIS WAY. SO JUST WANTED TO PUT THAT OUT THERE. THOSE TWO KEY THINGS AS I WRAP UP IS TERMINOLOGY AND THE INTENT OF THOSE MEETINGS. AND IT'S OPEN TO THE PUBLIC, APPLICANTS, CITIZENS OR DEVELOPERS, ALL CAN CONTEND ATTEND BOTH OF THOSE MEETINGS AND ALLOW THEM TIME TO BE ABLE TO WEIGH IN. SO, RIGHT. YEAH. YEAH. BECAUSE THE WAY IT IS NOW FOR THE COMMISSIONERS, YOU HAVE, WHAT, 1 OR 2 WORK DAYS BEFORE WHEN YOU FIND OUT, YOU MAY HAVE TO RESCHEDULE YOUR WHOLE MONDAY.

AND THAT'S WHY A TIME DETERMINED MAY BE A LITTLE BIT LATER. 637 SOMETHING LIKE THAT WOULD BE OF BENEFIT. AND COMMISSIONER JENKINS, THANK YOU, MR. CHAIR. I'M SORRY. TWO, TWO FURTHER QUESTIONS TO PIGGYBACK OFF OF WHAT COMMISSIONER PARRISH AND COMMISSIONER DALTON HAVE JUST REFERENCED. THE FIRST IS, YOU KNOW, IN THE DSC MEETING, I HEARD A REFERENCE TO ALIGNING OUR PROCESS TO WHAT CITY COUNCIL DOES DID. IT'S MY UNDERSTANDING THAT THEY HAVE A WORK SESSION ON ONE DAY AND THEN SUBSEQUENTLY MEET LATER TO HAVE IS THAT THEY WERE TALKING MORE ABOUT HOW THEY HANDLE ZONING. THEY DO NOT HEAR ZONING CASES IN THEIR WORK SESSIONS. THEY DON'T EVEN TALK ABOUT THEM AT ALL. SO WHAT THEY WERE TALKING IS STAFF, APPLICANT, STAFF, APPLICANT. AND I FEEL OUR MISSION IS DIFFERENT. WE'RE HERE TO VET ISSUES FOR THE COUNCIL TO MAKE THEIR LIFE EASIER AND HOPEFULLY GET THE APPLICANT TO WHERE THEY CAN ACCOMMODATE THINGS AND THAT'S WHY I WANT TO KEEP IT WHERE THEY'RE INFORMED. WE'RE INFORME, AND THEY'RE USED TO BE SOME PLAQUES ON HERE ABOUT RULES OF COUNCIL. AND ONE OF THE RULES I ALWAYS REMEMBERED IS DON'T SURPRISE STAFF. I DON'T KNOW IF ANYBODY ADHERES TO THAT ONE ANYMORE, BUT I TAKE IT TO HEART FOR APPLICANTS TO, YOU KNOW, SHOULDN'T BE BLINDSIDING THEM. SO WE WANT TO GET AS MUCH INFORMATION. AND THAT'S WHY I LIKE THE BRIEFING PORTION. WE CAN GO BACK AND FORTH AND THEN THEY CAN CONSIDER AND IT IS STILL APPARENTLY HOUSE RULE NUMBER 11 AVOID AMBUSHES. OKAY.

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ANYBODY FROM THIS SIDE. ALL RIGHT CHAIR. YES. ALL RIGHT I JUST WANT TO, I GUESS KIND OF CHIME IN FROM, YOU KNOW, MY UNDERSTANDING OF KIND OF WHERE WE'RE AT IS THAT THROUGH THE DSC AND THROUGH COUNCIL, IT IS COUNCIL'S RECOMMENDATION THAT WE DO AWAY WITH ANY KIND OF DIFFERENTIATION BETWEEN A WHAT WE'VE BEEN CALLING A PRE-MEETING, WHICH IS REALLY LIKE A BRIEFING SESSION AND THE MEETING WHICH WE ARE CURRENTLY IN NOW, YOUR BYLAWS OR REALLY THEY'RE KIND OF YOUR RULES OF PROCEDURE UNDER THE CHARTER. PROBABLY A BETTER WORD FOR IT, BUT YOUR BYLAWS STATE THAT YOUR MEETINGS ARE TO START AT SEVEN. SO THE IDEA WOULD BE THAT THERE IS NO ANY TYPE OF MEETING THAT HAPPENS BEFORE THE TIME THAT YOUR BYLAWS STATE THAT YOU SHOULD START NOW. Y'ALL HAVE BEEN DOING THAT. I WOULD PERSONALLY ARGUE THAT THAT'S BEEN IN VIOLATION OF YOUR BYLAWS, BUT IT HAS BEEN IN LEGAL COMPLIANCE WITH THE OPEN MEETINGS ACT. IT IS ALREADY IT HAS ALWAYS BEEN PROPERLY POSTED. IT JUST HASN'T BEEN PART OF YOUR BYLAWS, YOUR BYLAWS IN NO PLACE MENTION ANY KIND OF PRE MEEEETIG COUNCIL'S POSITION AND RECOMMENDATION TO THE TO THE BOARD IS THAT YOU DO AWAY WITH THE PRE MEETING ALTOGETHER. YOU PICK A START TIME THAT'S WHAT THE PROPOSED BYLAW AMENDMENT IS TONIGHT WOULD BE TO CHANGE YOUR START TIME FROM 7 TO 630. THEN EVERYTHING IS PART OF A SINGLE MEETING AND THERE'S NO CONFUSION ABOUT THERE BEING POSSIBLY TWO MEETINGS OR A PRE MEETING OF THE SORT. SO THAT'S KIND OF WHERE WE'RE AT TONIGHT. AND THEREFORE THE CHANGE BEFORE YOU IS JUST CHANGING THE START TIME FROM 7 TO 630. AND IN ESSENCE HOW WE HANDLE WITHIN THE MEETING IS OUR PREROGATIVE. RIGHT. COMMISSIONER JENKINS, THANK YOU, MR. CHAIR. AND THANK YOU, STAFF, FOR THE RECOMMENDATION. IT SOUNDS LIKE THEN THERE'S AN OPPORTUNITY TO REVISE OR FURTHER AMEND THE BYLAWS TO INCLUDE. WE HAVE, FOR EXAMPLE, AN OPPORTUNITY TO HAVE SPECIAL MEETINGS OR WE HAVE AN OPPORTUNITY TO HAVE EXECUTIVE OR CLOSED MEETINGS. I MEAN, WE DON'T GO INTO THOSE DETAILS IN THE BYLAWS. THAT'S UNDERSTOOD. I IT'S NO SECRET THAT OUR NEIGHBOR, SOME OF OUR NEIGHBORS HAVE BRIEFING MEETINGS AS WELL.

AND SO THIS IS THE PROCESS THAT WE'VE GOT NOW IS NOT UNFAMILIAR IN THE MUNICIPALITY REALM. AND SO I GUESS I'M JUST TRYING TO, TO UNDERSTAND HOW MAKING THIS CHANGE, THIS PARTICULAR CHANGE GIVES BOTH THE PUBLIC AND THIS COMMISSION AN OPPORTUNITY TO MAKE INFORMED DECISIONS IN A COLLABORATIVE AND INFORMED SORT OF METHOD. THAT'S NOT THE TRAIN WRECK WHERE WE'RE STANDING, YOU KNOW, FROM 630 TO 10 ON MOST NIGHTS. THAT'S WHAT WE SIGNED UP FOR. I UNDERSTAND THAT. AND THE PAY IS FANTASTIC. I MEAN, LET ME TELL YOU RIGHT NOW, BUT BUT ALL OF THAT BEING SAID, IT SOUNDS LIKE BASED UPON THE ILLUSION OF IMPROPRIETY, WHICH IS WHAT WAS ORIGINALLY MENTIONED AND THE SUGGESTION NOW THAT OUR BYLAWS DON'T SPECIFICALLY CONTAIN A REFERENCE TO A BRIEFING SESSION OR A PRE-MEETING, THAT THERE'S AN OPPORTUNITY TO BOTH TELL THE PUBLIC THAT WE'RE DOING IT AND TO AMEND OUR BYLAWS TO SAY THAT WE DO IT AS WELL, AS OPPOSED TO JUST TRAIN WRECKING IT. WELL, AND THERE THERE COULD BE A POTENTIAL FOR THAT IN THE FUTURE. YOU COULD NOT DO THAT AT TONIGHT'S SESSION, THOUGH, BECAUSE YOUR OWN BYLAWS STATE THAT ANY KIND OF AMENDMENT HAS TO BE GIVEN OUT AT LEAST THREE DAYS IN ADVANCE. AND SO THIS ONE WAS AND IT'S GOT TO BE PROPERLY POSTED BECAUSE YOU'RE SUBJECT TO THE OPEN MEETINGS ACT. SO THE ONLY ONE THAT YOU CAN ACTUALLY CONSIDER TONIGHT IS CHANGING THE TIME. ANYTHING ELSE WOULD HAVE TO BE BROUGHT BACK AT A FUTURE NIGHT TO THE TIME. SORRY YOU'RE BACK ON THE TIME AS OPPOSED TO THE CONTENT. I BELIEVE THE CHAIR HAS THE OPPORTUNITY TO KIND OF LAY THAT OUT. YEAH. THE CONTENT IS NOT SUBJECT TO OPEN MEETINGS OR ANYTHING. TECHNICALLY, THE CHAIR HAS AUTHORITY, BUT THIS CHAIR WILL NOT WORK WITHOUT THE CONSENT OF THE COMMISSION. THANK YOU. OKAY, SO THAT'S THE CRUX OF IT. AND AGAIN,'LL JUST STATE THAT I UNDERSTAND THE PERCEPTION OF WHAT TIME DO WE SHOW UP. WE'RE USED TO IT. YOU KNOW. HOW MANY CASES DO WE SEE. THEY DON'T EVEN KNOW. THEY'RE SUPPOSED TO GET AN SUP OR GET A PERMIT AND STUFF. AND SO TO THEM, SHOWING UP AT SEPARATE TIMES IS TOTALLY ALIEN. SO THAT PART I AGREE WITH WHAT THE COUNCIL'S DIRECTION IS. PICK A TIME START AND THEN STRUCTURE YOUR OWN MEETING THE

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ACTUALLY THAT WAS, THAT CAME OUT OF THE DEVELOPMENT SERVICES COMMITTETEE AND I'M THE ONE THAT BROUGHT THAT UP BECAUSE I DIDN'T KNOW WHICH WAY THIS WAS GOING. AND I KIND OF OFFERED IT AS A COMPROMISE. YOU KNOW, WE'LL JUST COMBINE THE MEETINGS AND HAVE THEM MAYBE EARLY LIKE 630. AND THAT'S IF YOU ALL LISTEN TO THAT. AND I THINK THAT'S WHERE LEGAL HEARD IT. AND BECAUSE IT WASN'T MENTIONED IN THE COUNCIL WORK SESSION OF OCTOBER 7TH, I THOUGHT IT I THOUGHT I SAW THE REVISED TO BE 630 IN THE COUNCIL WORK SESSION WAS WHERE OKAY, MAYBE IT DID, BUT THE HEAD OF DEVELOPMENT SERVICES SAYS, YOU KNOW, IF THEY MEET YOU KNOW, IT JUMPS AROUND FIVE FIVE. I DON'T WANT IT JUMPING AROUND. I THINK THEIR IDEA IS LET'S MAKE IT AS LEAST CONFUSING. START IT AT ONE TIME AND ONLY HAVE THE ONE MEETING. AND THEN WE SEPARATE THINGS OUT INSIDE THAT MEETING.

COMMISSIONER ABLE AND COMMISSIONER DALTON, I'M INCLINED TO AGREE WITH THE 630 START TIME, SINCE MOST OF THE TIME WE'RE ALREADY HERE ANYWAY, AND THAT MAY GET US OUT OF HERE 30 MINUTES EARLIER IN THE EVENING. ANYWAY. YOU KNOW, IF IT'S A REAL PROBLEM FOR ANYBODY, I'M FINE WITH 7:00, BUT I LIKE THE 630 SET IN STONE, AND THAT'S WHEN IT'S GOING TO BE BECAUSE LIKE SOME OF OUR PRE MEETINGS, WHENEVER I FIRST STARTED, WE HAD THEM STARTED AT 445 AND THE CONSISTENCY THERE WAS YOU KNOW, I DIDN'T LOOK FIGURED I WAS GOING TO BE HERE AT SIX. OH I HAD TO BE HERE AN HOUR AND 15 MINUTES AGO. SO YOU KNOW I LIKE 630 OR 7. I DON'T CARE. BUT I LIKE THE START TIME. THANK YOU. COMMISSIONER DALTON. QUESTION IF AFTER WE PASS THIS, IF AT SOME POINT, IF IT TURNED OUT TO BE A DISASTER, HOW HARD IS IT TO GO BACK IN AND REWORK THIS PIECE OF INFORMATION? SAME THING AS IT IS TONIGHT. WE GET THEM TO POST IT. WE COME BACK AND DISCUSS IT AND CHANGE IT IF WE NEED TO. SO WITH THAT, I'VE GOT NO PROBLEM. THEN MOVING IT TO 630 KNOWING THAT SHOULD THERE BECOME AN ISSUE AND IT BE OBVIOUS TO US, THEN WE CAN BRING THIS BACK AND LOOK AT IT AGAIN. SO I'VE GOT NO PROBLEM WITH MAKING IT 630 AT THIS TIME. THE COUNCIL DID NOT DICTATE ANY START TIME, JUST GET RID OF THE PRE MEETING. AS AS YOU CAUGHT UP, THE LINGUISTICS OF IT AND HAVE A ONE TIME START. I DO KNOW EVER SINCE I'VE BEEN ON THIS COMMISSION IT'S BEEN TWO MEETINGS. THERE'S BEEN A BRIEFING AND THEN THIS THE OFFICIAL MEETING AND I'M A LITTLE SURPRISED THAT IT SUDDENLY CAME UP MANY YEARS DOWN THE ROAD. IT'S THE ONLY THING THAT GOT ME TO COME IN LATE AND MISS THINGS, AND SOME PUBLIC COME IN LATE AND SAY, OH, I WISH YOU'D BEEN HERE FOR THAT. AND SO I'M NOT SAYING IT'S A PERVASIVE PROBLEM. I THINK IT'S AN OCCASIONAL ISSUE. THERE DOES SEEM TO BE A PRETTY CONSTANT FAILING OF COMMUNICATING THAT TAKES PLACE IN THE WORLD TODAY WITH WITH ALL THE TECHNOLOGY, AND WE STILL CAN'T COMMUNICATE WELL AND TALK TO EACH OTHER. RIGHT. I WONDER HOW MANY PEOPLE KNOW ABOUT GARLAND FORWARD OR DON'T. THAT WAS GOING TO BE. THAT'S GOING TO BE ONE OF MY ANNOUNCEMENTS TONIGHT. THERE YOU GO. TOMORROW NIGHT. WELL, COMMISSIONER ABEL, I, I WOULD JUST LIKE TO FROM A FAIRLY NEW PERSPECTIVE, I DO SEE THE OVERALL VISION BECAUSE WE MEET HERE AND WE CAN HAVE APPLICANTS SITTING HERE. WE GO BACK TO EAT DINNER, TALK FOOTBALL. EVERYTHING ELSE THAT WE TALKED TONIGHT. BUT NOBODY CAN SEE THA. AND I THINK THAT, YOU KNOW, IN THE AGE OF TRANSPARENCY, THAT THAT'S WHERE A LOT OF THIS COMES FROM. SO THAT'S THAT'S WHAT I LIKE. WE'RE WE'RE BEING VERY FORWARD. YOU AS A CHAIRMAN ARE EXTREMELY OPEN WITH PEOPLE ON THE PROCESS AND HOW THINGS GO.

AND, YOU KNOW, WE'VE TAKEN ONE ON THE CHIN A COUPLE OF TIMES AND NO, NEVER. BUT I THINK IN THE IN THE VIEW OF TRANSPARENCY, I SEE WHAT THEY'RE TRYING TO DO HERE. AND I LIKE IT. SO THANK

[00:35:06]

AND THAT'S WHY I GAVE YOU A LITTLE BIT OF THE HISTORY. THE PRE MEETING WAS ACTUALLY A VAN RIDE EONS AGO. I THINK SOME CITIES STILL DO THAT. SO WELL. YOU KNOW, WE'RE TRYING TO MAKE THIS DEVELOPER THE CITY DEVELOPER FRIENDLY. AND BEING UP FRONT IS ONE OF THOSE THINGS AND MAKING IT EASY FOR THEM TO SHOW UP AT THE RIGHT TIME. YOU KNOW, PART OF IT. COMMISSIONER CORNELIUS, I'VE LISTENED TO EVERYONE, AND IF YOU MADE HEADS OR TAILS OF IT, YOU'RE A BETTER PERSON THAN I AM. YOU KNOW, I REALLY DON'T HAVE AN ISSUE WITH THE 630 START TIME. I REALLY AND TRULY DON'T BELIEVE IT WILL CREATE THAT MUCH MORE OF AN ISSUE FOR US. SO I DON'T BELIEVE IT WILL CREATE AN ISSUE AT ALL. I BELIEVE IT WILL BE A GOOD THING, AND I THINK FOR US TO BE AS OPEN AND TRANSPARENT WITH THE THINGS THAT WE'RE VOTING ON, I THINK IT MAKES MORE SENSE FOR IT TO BE 630. SO I JUST WANTED TO ADD MY NICKEL. AM I HEARING A CONSENSUS? DO I SEE A NOD OF HEADS OR NOSE AND. OKAY. AM I ONLY CLARIFYING? THERE YOU GO. I WAS OUT OF ORDER. I DIDN'T GET RECOGNIZED. ACTUALLY, I HAD TO PUT IT IN JUST A DISCUSSION MOD. LET ANYBODY TALK. THERE YOU GO.

YOU CAN PUNCH A BUTTON AND TALK. NOW. EXCEPT I CUT YOU OFF. OH, REALLY? AND I'M CHECKING. JUST.

I'M CHECKING. ATTORNEY LANSFORD. SO THEN OUR VOTE TONIGHT. I'M WONDERING IF IT NEEDS TO BE REWORDED HERE ON THE AGENDA, BUT REALLY, WE'RE JUST VOTING ON A NEW STT TIME, NOT PRE-MEETING AND REGULAR MEETING, BECAUSE IT'S NOT REALLY THERE IN THE BYLAWS. I THINK I JUST SAID A LITTLE BIT WHAT YOU JUST SAID, BUT I JUST WANT TO MAKE SURE I'M CLEAR ON THE VOTE. WHAT WAS INCLUDED ON THE AGENDA WAS JUST LIKE A STAFF KIND OF BLURB ABOUT KIND OF THE CONTEXT. ALL THAT'S BEFORE YOU IS WHETHER YOU WANT TO CHANGE THE BYLAWS FROM, INSTEAD OF SAYING SEVEN TO SAY 630. YES, MA'AM. THANK YOU FOR THE CLARIFICATION. AND SO, YEAH, THE OFFICIAL MEETING WILL START AT 630. AND TECHNICALLY, IF WE WERE TO IGNORE COUNSEL, WE COULD STILL HAVE A SEPARATE PRE MEETING AND THAT. BUT WE'RE AS A COMMISSION DECIDING TO BRING IT INTO ONE MEETING STARTED AT 630.

AND IS THERE A MOTION TO DO SO. MR. CHAIR NOT YOU. SORRY. OKAY. GO AHEAD. WAS THAT COMMISSIONER DALTON FIRST? OKAY. AFTER LISTENING TO THE GENERAL CONSENSUS, I WOULD LIKE TO MAKE A MOTION. I DON'T KNOW IF WE NEED TO CLOSE THE PUBLIC HEARING, BUT TO ADOPT A RECOMMEND ADOPTION. YOU BRING UP A GOOD POINT. IF THERE'S ANYBODY IN THE AUDIENCE WHO'S BEEN ABLE TO FOLLOW THIS CONVERSATION AND HAS SOME INPUT, WE ARE DOING REAL GOOD. IF YOU WANT TO COME ON DOWN. NO, THEY DON'T WANT TO GET INVOLVED IN THIS AND I CAN'T BELIEVE EXACTLY. I DON'T BLAME THEM. OKAY. GO AHEAD WITH YOUR MOTION, SIR. THANK YOU. I'D LIKE TO MAKE A MOTION. WE CLOSE THE PUBLIC HEARING AND RECOMMEND ADOPTION OF THE BYLAWS AS THEY HAVE BEEN PRESENTED TO US TONIGHT, INCLUDING THE CHANGE OF TIME TO 630. SORRY, JUST A POINT OF CLARIFICATION. THIS WOULD NOT BE TO RECOMMEND ADOPTION. IT WOULD JUST BE TO ADOPT THE IT IS TO ADOPT. YES, YES, THAT IS THAT IS Y'ALL'S PREROGATIVE. YES. OKAY. SO A MOTION BY COMMISSIONER DALTON TO APPROVE THE CHANGE OF THE REGULAR PLANNING COMMISSION MEETING TO 630 AND THAT THEY BE COMBINED.

AND A SECOND BY COMMISSIONER ABEL. ANY DISCUSSION MORE DISCUSSION? NO. OH, COME ON, WE

[00:40:11]

THE NEXT MEETING WOULD STILL BE AT SEVEN. WHEN WOULD THE 630 TIME GO INTO EFFECT? RIGHT.

WOULD IT BE THE NEXT MEETING? IT WOULD BE THE NEXT MEETING. YES. OKAY. BECAUSE IT SEEMED LIKE I HEARD EARLIER. SORRY, I WAS I WAS HALFWAY BACK THIS WAY WHEN YOU STARTED YOUR QUESTION. OKAY.

I WAS JUST WANTING TO BE CLEAR. THE NENEXT MEETING, IT STARTS AT 630, RIGHT? YES, MA'AM. IF Y'ALL IF Y'ALL VOTE TO APPROVE THIS TONIGHT, THE NEXT MEETING WOULD BE AT 630. OKAY, GREAT. YEAH.

HAD WE CHANGED IT TO 6:00, THAT WOULDN'T HAVE APPLIED. OKAY, OKAY. ALL RIGHTY. WE HAVE A MOTION AND A SECOND. ANY OTHER DISCUSSION? YEAH. ALL RIGHT. THAT PASSES 7 TO 2 WITH COMMISSIONER JENKINS AND ROSE IN OPPOSITION. SO OUR NEXT MEETING WILL BE 630. THAT WAS LAST ITEM ON OUR AGENDA. BUT BEFORE WE ADJOURN TONIGHT. YEAH, I WAS JUST GOING TO MENTION THAT.

THANK YOU. CITY OF GARLAND IS IN THE PROCESS OF REDOING ITS COMPREHENSIVE PLAN. IT'S CALLED GARLAND FORWARD. AND THEY ARE HAVING A COMMUNITY PRESENTATION OCTOBER 15TH. THAT'S TOMORROW NIGHT, 6 P.M, ACROSS THE STREET AT THE ATRIUM. SO ANYBODY WATCHING, ANYBODY IN THE AUDIENCE COME ON OUT AND SEE WHERE THEY'RE HEADING IN TERMS OF THE FUTURE PLANNING OF GARLAND, ALL RIGHT. THAT WAS LAST ITEM ON OUR AGENDA. SO UNTIL OUR NEXT MEETING ON MONDAY, OCTOBER 28TH AT 630, WE ARE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.