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GO TIME, I GUESS.GOOD AFTERNOON AND WELCOME TO THE AUGUST 28TH, 2025 ADMINISTRATIVE SERVICES COMMITTEE.
UM, I'M CHAIR FOR THIS COMMITTEE, CHRIS BEARD, AND I'VE ALSO GOT DEPUTY MAYOR PRO, TIM MARGARET.
UM, A MEETING OF THE ADMINISTRATIVE SERVICES COMMITTEE OF THE CITY OF GARLAND, TEXAS WILL BE HELD AT THE AFORE.
UM, THIS COMMITTEE MAY RECESS FROM AN OPEN SESSION AND CONVENE INTO A CLOSED EXECUTIVE SESSION IF THE DISCUSSION OF ANY OF THE LISTED OF THE LISTED AGENDA ITEMS CONCERNS ATTORNEY-CLIENT COMMUNICATION, INCLUDING PENDING TEMPLATED LITIGATION SETTLEMENT, OFFERS AND MATTERS CONCERNING PRIVILEGED OR UNPRIVILEGED CLIENT INFORMATION DEEMED CONFIDENTIAL BY RULE 1.05 OF THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT SECTION.
FIRST THING ON THE AGENDA IS, UH, APPROVAL OF THE MINUTES FROM THE JULY 24TH MEETING.
IT SHOULD BE ON THE LEFT SIDE.
JUST TAP ON MARGARET, WHERE IT'S NUMBER ONE, A MOTION TO APPROVE THE MINUTES FROM THE LAST MEETING.
PERSONS WHO DESIRE TO ADDRESS THE COMMITTEE ON ANY ITEM ON THE AGENDA ARE ALLOWED THREE MINUTES TO SPEAK.
AND WE DO HAVE ONE SPEAKER, UH, MR. DUCKWORTH, IF YOU'D PLEASE.
HOW DO I TURN ON THOSE? SORRY.
AND C COUNCIL MEMBER CARISSA DUTTON HAS NOW JOINED US.
MR. DUCKWORTH, YOUR NAME AND ADDRESS FOR THE RECORD.
AND YOU HAVE THREE MINUTES, SIR.
UH, BOB DUCKWORTH, NOW ON DOWN WAKEFIELD DRIVE, GARLAND, TEXAS.
I'M GONNA READ THIS TO BE EFFICIENT.
I COME TO BOLE C TODAY TO SHARE MY THOUGHTS ON A COUPLE OF THINGS THAT FALL UNDER THE PURVIEW OF THIS COMMITTEE, THE OVERVIEW AS INDICATED ON ITS WEBSITE PAGE.
AND ITEM THREE A, I SENT A LENGTHY EMAIL TO CITY SECRETARY STUBBS RELATED TO THE CIVIL SERVICE COMMISSION ITEM ON TUESDAY'S WORK SESSION.
WRITTEN BRIEFING IS AGENDA ITEM NUMBER FOUR, NO REGULATION INCLUDED IN THE PACKAGE.
THIS TALKS ABOUT, UH, DECADES OF MISHANDLING.
IN MY OPINION, UH, IS ALLUDED TO IN THE STAFF DOCUMENT.
BECAUSE OF THE CLEANUP IS INDICATED BY COUNSEL.
I SEE IT MORE AS A COVERUP OF DECADES OF MISMANAGEMENT.
I SEE THIS MATTER SIMILAR TO THE SPRING CREEK DEBACLE ON THE SRO PROGRAM.
I'M FRUSTRATED WITH THE BUDGET PROCESS RELATED TO THE SRO PROGRAM.
THE SRO BUDGET SHOULD BE PRESENTED AS THE DEPARTMENT OF THE PD.
A SIX OR SIX OR $7 MILLION UNIQUE DEPARTMENT DESERVES AN INDIVIDUAL DETAILED ANNUAL LOOK.
NOT ONE TIME IN THE, WELL, NOT ONE TIME IS THE TERM SRO USED IN THIS YEAR'S BUDGET DOCUMENT.
YOU ARE FAMILIAR WITH THE PROCESS I WENT THROUGH LAST YEAR SEEKING INFORMATION.
I WENT TO THE AUDIT COMMITTEE AS A, WITH A FORMAL REQUEST FOR AN AUDIT OF THE SRO PROGRAM AS RELATED TO THE AUDIT PERFORMED JUNE 15TH, 2021, AND AN AGED MOU.
IN THIS MEETING, CHIEF BRIAN COMMITTED TO ME IN THE AUDIT COMMITTEE TO BRING AN UPDATED MOU TO COUNSEL FOR REVIEW AND, AND INPUT FOR POSSIBLE CHANGES DURING THE CURRENT BUDGET PROCESS.
I WOULD ENCOURAGE YOU TO READ THE 2021 AUDIT AND LOOK AT THE OLD MOU.
THE CHIEF GAVE YOU A QUICK REVIEW IN A RECENT MEETING.
TO MY KNOWLEDGE, HE HAS NOT PRESENTED AN UPDATED MOU FOR COUNCIL REVIEW AND DISCUSSION IN THE BUDGET PROCESS AS HE COMMITTED TO THE AUDIT COMMITTEE.
THERE ARE A LOT OF PIECES TO THE COST OF THE SRO PROGRAM THAT SHOULD BE SEEN BY COUNCIL.
I HAVE NO PROBLEM WITH THE SO WORKING IN SCHOOLS.
I BELIEVE IT'S A GOOD THING, BUT I BELIEVE THE DISTRICT SHOULD BE PAYING FOR THE TOTAL COST, NOT THE CITIZEN CARD THROUGH THEIR TAXES.
BASED ON THE CHIEF'S PRESENTATION.
AND BASED ON THE COST OF ONE SRO, THE DISTRICT COULD HIRE THREE
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ASSOS OF THAT COST.THREE SO SUPERVISORS EQUALS NINE ASSOS.
IT'S A MATTER OF DOLLAR AND COMMON SENSE.
IT NEEDS TO BE THE DISTRICT'S DOLLAR AND NOT THE TAXPAYERS CENTS.
HOPEFULLY YOU TAKE THAT INTO CONSIDERATION IN THE DAY'S AHEAD.
MAY I HAVE A COPY OF WHAT SAYS? IF YOU LIKE IT? THANK YOU, SIR.
UM, ITEM THREE, UM, ITEMS FOR INDIVIDUAL CONSIDERATION.
THREE A IS BOARD AND COMMISSION ENGAGEMENT.
THE COMMITTEE WILL CONTINUE DISCUSSION ON ENHANCING ENGAGEMENT WITH CITY COUNCIL.
APPOINTED BOARDS AND COMMISSION STAFF HAS PROVIDED ORDINANCES, CHARTER PROVISIONS AND BYLAWS FOR EXISTING BOARD AND BOARDS AND COMMISSIONS FOR THE COMMITTEE'S REVIEW.
THIS ITEM WAS REFERRED TO THE COMMITTEE AT THE JANUARY 21ST, 2025 COUNCIL WORK SESSION BY MAYOR PRO, TIM LUCK, SECONDED BY COUNCIL MEMBER DUTTON.
AND WE HAVE PHIL AND JENNIFER HERE FOR US.
WE APPRECIATE THE OPPORTUNITY TO, UH, TO VISIT ABOUT BOARDS AND COMMISSIONS.
WE SEE THIS AS A CONTINUAL ITEM THAT WILL COME TO THE COMMITTEE.
I THINK THERE'S A LOT TO UNPACK, BUT WHAT WE HAVE FOR YOU TONIGHT IS A DISCUSSION REGARDING UNIFICATION OF BYLAWS AMONGST THE GROUPS, AS WELL AS A DISCUSSION ON HOW WE WANT TO UPDATE THE COUNCIL RELATED TO BOARDS AND COMMISSIONS.
SO, UH, WITH THAT, I'LL TURN IT OVER TO JENNIFER.
SHE'S PUT TOGETHER, UH, SOME, A POTENTIAL LOOK AT, UH, AT A, UH, UNIFIED, UH, BYLAW.
AND SHE CAN, SHE CAN RUN THROUGH THOSE AND WE CAN, OF COURSE, TAKE THE FEEDBACK AND, UH, LOOK AT NEXT STEPS.
UM, THANK Y'ALL FOR HAVING ME HERE TONIGHT.
SO I, UM, ATTEMPTED TO DO A POLL WITH OTHER CITIES TO SEE ABOUT A POTENTIAL BYLAW TEMPLATE, AND WASN'T ABLE REALLY TO FIND ONE.
SO THIS TO ME MEANS MAYBE WE MIGHT BE SPEARHEADING THIS INITIATIVE.
AND I THINK IT'S A REALLY, IT'S A REALLY GOOD OPPORTUNITY.
ANYTIME WE CAN STANDARDIZE AND UNIFORM, UM, THINGS, I THINK THAT'S A GREAT OPPORTUNITY.
SO I TOOK ONE OF OUR CURRENT BYLAWS AND WENT THROUGH A COUPLE OF 'EM, AND I THOUGHT THIS WAS THE BEST LOOK.
UM, I BELIEVE IT'S THE PLAN COMMISSION BYLAWS, AND I KIND OF TOOK OUT SOME OF THE WORDS THAT SAID PLAN COMMISSIONS.
AND, UM, BASICALLY ALL THE COMMITTEES AND BOARDS WOULD HAVE TO DO IS INSERT THEIR INFORMATION, SO INSERT THEIR BOARD NAME, INSERT THE NUMBER OF OFFICERS IT, AND THE, ONE OF THE ARTICLES THAT TALKS ABOUT, YOU KNOW, HOW MANY IN THIS BOARD REPRESENTS A QUORUM.
UM, BUT IT'S, UM, A PRETTY, UM, SIMPLE TEMPLATE THAT GOES OVER THE OFFICERS OF THE BOARD.
UM, I THINK IT, I THINK THERE WAS ONE BOARD WHERE ACTUALLY YEAH, ONE OF THE TIFF MEETINGS, THE CHAIR WASN'T ABLE TO ATTEND, AND SO A BOARD MEMBER JUST KIND OF HAD TO FILL IN ON THE, ON THE FLY TO BE THE CHAIR.
SO I THINK IT, LIKE HAVING A VICE CHAIRPERSON FOR EACH BOARD, UM, WOULD BE REALLY BENEFICIAL.
UM, SO THAT, YOU KNOW, THAT SOMEONE'S PREPARED IN, IN THE CASE OF AN ABSENCE OF THAT CHAIRPERSON.
UM, IT GOES OVER, UM, THE SECRETARY AND THE STAFF LIAISON, WHICH WOULD OF COURSE BE STAFF, UM, IN THOSE ROLES.
UM, TALKS ABOUT THE APPOINTMENTS OF THE OFFICERS, UM, WHEN THE REGULAR MEETINGS ARE HELD.
MOST OF THOSE HAVE ALREADY BEEN ESTABLISHED, BUT I'M NOT SURE IF ALL OF THOSE ARE ACTUALLY SET IN WRITING.
SO I THINK THAT WOULD BE REALLY BENEFICIAL.
UM, IT DISCUSSES THE NUMBER OF MEMBERS TO HAVE A QUORUM.
UM, IT TALKS ABOUT COMMITTEES LIKE IN, IN, UM, IF THERE'S A SITUATION WHERE THE, THE BOARD OR COMMISSION NEEDS TO BREAK OUT INTO A, INTO A FOCUS TYPE GROUP WHERE THEY'RE LOOKING AT A SPECIAL PROJECT.
UM, BUT THAT'S PRETTY MUCH IT.
UM, IT'S JUST, UH, TO KIND OF, UM, UNIFORM AND STANDARDIZE THESE, THESE BYLAWS.
THERE ARE SEVERAL OTHER, SEVERAL OF THE BOARDS HAVE BYLAWS, UM, AND THEY'RE INCLUDED IN THE BINDERS THAT WE PROVIDED TO YOU ALL.
UM, THIS WOULD BE JUST KIND OF THE FORMAT.
UM, SOME OF THEM PROBABLY HAVE OTHER, UM, OTHER SECTIONS AND ARTICLES THAT MIGHT BE APPLICABLE TO THOSE BOARDS.
LIKE I KNOW THE PLANNING COMMISSION HAD SEVERAL, BUT OF COURSE, LIKE THAT WOULDN'T BE APPLICABLE TO LIKE, WHAT YOU HAVE AT THE PLAN COMMISSION WILL NOT BE THE SAME AS THE PARKS AND REC BOARD OR SENIOR CITIZENS, OR
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CMC.THEY'RE ALL DIFFERENT AND THEY ALL HAVE DIFFERENT FUNCTIONS.
AND SO I DON'T THINK THEY ALL CAN BE EXACTLY THE SAME, BUT I THINK IT WOULD BE GOOD TO HAVE, UM, SOME MINIMUM STANDARDS.
UM, AND I THINK IT WOULD BE NICE FOR THEM TO ALL LOOK, LOOK THE SAME.
AND SO ANYWAYS, UM, DEFINITELY HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE, UM, OPEN TO, TO FEEDBACK OR IF YOU, IF YOU SEE ANYTHING THAT YOU WANT TO BE INCLUDED IN THE BYLAWS TEMPLATE.
UM, OTHERWISE WE CAN START WORKING TOWARDS BUILDING OUT, UM, AND GETTING THE TEMPLATES CLEANED UP AND STANDARDIZED.
MADAM CHAIR, MAY I, UH, QUICK, QUICKLY, UH, STATE SOMETHING.
UM, WE, WE APPRECIATE THE OPPORTUNITY TO, TO TALK ABOUT THESE.
AND I THINK WHAT, WHAT BROUGHT THESE HERE IS, IS, UH, IS IS DISCUSSION THAT WE'VE HAD PROBABLY OVER THE LAST COUPLE OF MEETINGS WHERE WE'VE GOT SEVERAL DIFFERENT, UH, VERSIONS OF BYLAWS BETWEEN THE, THE GROUPS.
AND SO JUST WANTED TO BE, LET THAT BE A REMINDER.
UH, I CAN TELL YOU THAT, UH, WORKING WITH SOME OF THE, UH, THE BOARDS AND THE COMMISSIONS THAT SOME OF THEM HAD, UH, UH, REQUIREMENTS THAT CONFLICTED WITH THE OPEN MEETINGS ACT, THEY HAD, UH, TERMS THAT OUTLASTED THE, UH, THE COUNCIL COMMITTEE'S APPOINTMENT TERM.
UH, SO THIS WOULD GIVE US AN OPPORTUNITY AS STAFF TO BE ABLE TO, TO UNIFY AND, UH, AND CLEAN UP.
BUT AS WE LOOK AT THESE, THERE ARE SOME BOARDS THAT WE WILL CALL OUR QUASI-JUDICIAL BOARDS PLANNING AND ZONING BOARD OF ADJUSTMENT THAT'LL NEED TO HAVE SEPARATE BYLAWS.
UH, OUTSIDE OF THESE, UH, THEY HAVE MORE DEFINED ROLES THROUGH THE CHARTER AND STATE LAW, AND SO THEY'LL NEED TO HAVE MORE UNIQUE REQUIREMENTS.
THIS WILL BE MORE FOR LIKE THE COMMUNITY MULTICULTURAL COMMISSION, PARKS BOARD, UH, LIBRARY BOARD, THINGS OF THAT NATURE.
SO JUST WANTED TO PROVIDE THAT FEEDBACK.
UM, YEAH, YOU'RE ON, YOU'RE ON.
UM, SO I HAVEN'T GOTTEN THERE YET.
NO, I HAVE, UM, IT DOESN'T ADDRESS MONEY.
SO LIKE WITH THE CULTURAL ARTS COMMISSION, THEY ACTUALLY HAVE A FUND THAT THEY, UM, USE AND MAKE DECISIONS WITH.
WE MIGHT WANT TO, I THINK THE COMMUNITY, UH, MULTICULTURAL COMMISSION DOES AS WELL.
THEY HAVE AN $8,000 BUDGET EVERY YEAR.
SO, UH, YOU MIGHT WANT, I DON'T KNOW IF IT WOULD, I WOULD ADDRESS IT.
AT LEAST YOU MIGHT HAVE A TREASURER IN THERE FOR ANY, ANYONE THAT YOU KNOW, ANY ONE OF THEM THAT HAS MONEY THAT THEY DEAL WITH.
WOULD YOU, UH, ENVISION WITH THE, UH, THE FUNDING BEING ADDRESSED THAT ANY OF THEIR FUNDS SPENT WOULD REQUIRE A, A VOTE OF THAT, THAT GROUP? IS THAT SOMETHING YOU'RE LOOKING FOR IN THAT, THAT ITEM? YES.
SO MAYBE LOOKING AT THE BOARDS THAT SPEND DOLLARS, AND MAYBE FOR THE ONES THAT DO SPEND, GO AHEAD AND ADD THAT AS A LINE ITEM.
AND THEN WE HAD, UM, DISCUSSED HAVING A ROTATING CHAIR, VICE CHAIR THING HAPPEN WITHIN THE BOARDS, UM, SINCE THEY DON'T HAVE A, UH, SINCE THEY DON'T TERM OUT TECHNICALLY, UM, I THOUGHT THAT THAT MIGHT BE SOMETHING THAT WOULD HELP WITH, UM, GETTING EVERYBODY SOME EXPERIENCE ON THE BOARD.
UM, SO YEAH, I, IF, IF Y'ALL ARE OKAY WITH THAT, I WOULD LIKE FOR THEM TO LOOK INTO THAT.
I, I MEAN, I'M IN AGREEMENT TO THE CHAIR AND VICE CHAIR HAVING TERM LIMITS.
UM, YOU KNOW, WE'VE DISCUSSED BOARD MEMBERS AND THEMSELVES HAVING TERM LIMITS, BUT AS LONG AS THEIR COUNCIL MEMBER CONTINUES TO APPOINT THEM THEIR TERM, THERE'S NOT A TERM LIMIT THERE.
BUT I DO THINK THAT WE DON'T WANT THE SAME CHAIR ON THE BOARD FOR 50 YEARS, A DECADE OR MORE.
SO, YOU KNOW, SOME SORT OF LIMITS THERE.
AND THEY, THAT MAY NEED TO BE UNIFIED ACROSS THE BOARD, OR IT MAY NEED TO BE DIFFERENT DEPENDING ON THE BOARD.
AGAIN, I THINK IT'S GONNA VARY.
THERE'S GONNA, I UNDERSTAND THAT THERE'S GONNA BE A TEMPLATE THROUGH THE BASICS, AND THEN EACH BOARD'S GONNA HAVE TO BE INDIVIDUALIZED IT IN ITS OWN LITTLE WAY.
BUT I READ THAT ENTIRE BOOK, AND THAT IS, IF YOU SWIFT GO FROM ONE BOARD MEETING TO ANOTHER BOARD MEETING, YOU DO NOT KNOW WHAT'S GOING ON BECAUSE, OKAY, THIS ONE HAS THIS MANY, THESE OFFICERS, THIS ONE HAS THESE OFFICERS, THIS ONE MEETS IT.
IT IS SO CONFUSING BECAUSE THERE'S SO MANY DIFFERENT FORMATS FOR THEIR BYLAWS.
SO IF WE COULD GET IT AS UNIFORM AS POSSIBLE, AND I KNOW IT CAN'T BE COOKIE CUTTER, BUT IT CAN BE, YOU KNOW, VERY SIMILAR TO WHERE IT ALL LOOKS THE SAME, AND THEN YOU JUST GO TO THOSE SECTIONS AND THESE ARE THE DIFFERENCES FOR THIS
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BOARD.BUT YEAH, I AGREE THAT A ROTATING, UM, SOME TERM LIMITS ON CHAIR AND VICE CHAIR, UM, JUST BECAUSE OF COMPLACENCY, THAT CAN HAPPEN.
AND I DO LIKE THE IDEA OF THE BOARDS THAT DO HANDLE MONEY THAT ARE ON THE BUDGET, THAT BEING IN THEIR BYLAWS ON HOW THAT IS VOTED ON, AND WHO THEIR TREASURER IS AND THINGS LIKE THAT.
AND YEAH, THIS LOOKS BEAUTIFUL.
JUST SO WE HAVE EXPECTATION THAT WE SET THE RIGHT EXPECTATIONS HERE.
THE PLAN COMMISSION IS GONNA BE THE BIG OUTLIER BECAUSE THEIR RULES ARE PRETTY MUCH SET BY THE CHARTER.
THE CHARTER GIVES THEM THE AUTHORITY THAT OTHER BOARDS AND COMMISSIONS DON'T HAVE.
SO JUST UNDERSTAND WHEN DOING THIS, FOR THE MOST PART, WE MAY NEED TO DO SOME, UM, ORDINANCE AMENDMENTS TO ALLOW FOR SOME OF THIS FOR THE REST OF THEM.
BUT THE PLAN COMMISSION IS THAT ONE OUTLYING BOARD OR COMMISSION THAT, UM, AND IT WOULD REQUIRE A CHARTER AMENDMENT TO ACTUALLY DO SOME OF WHAT YOU'RE TALKING ABOUT.
THE OTHER ONES CAN BE DONE BY ORDINANCE.
UM, YOU CAN, ALTHOUGH THEY, BY ORDINANCE, THEY HAVE A RIGHT TO HAVE THEIR OWN BYLAWS.
YOU CAN SET BY ORDINANCE WHAT RESTRICTIONS IN THE BYLAWS THAT THEY CAN HAVE.
I HAD ONE MORE QUESTION ABOUT THE, NO, IT DOESN'T GO THAT FAR.
UM, THE COMMITTEES, DO YOU THINK IT'S NECESSARY TO NAME HOW MANY PEOPLE IN A COMMITTEE AND TO ESTABLISH A QUORUM FOR THOSE COMMITTEES? MM-HMM
BECAUSE IT DOESN'T, IT DOESN'T SAY, UM, IT SAYS THAT THERE'S A CHAIR, I BELIEVE ON PAGE ARE COMMITTEES INCLUDED IN THE, IN THE SECTION THREE.
UNDER MEETINGS, UM, I PUT NUMBER OF MEMBERS OF THE BORDER COMMISSION SHALL CONSTITUTE A QUORUM.
DOES THAT AUTOMATICALLY INCLUDE COMMITTEES, SPECIAL COMMITTEES? UM, THIS WOULD BE FOR, UH, BOARDS AND COMMISSIONS.
BUT, UM, IF THEY, IF THEY FORM LIKE A SPECIAL COMMITTEE OUTSIDE OF THE BOARD, LIKE OUR COUNCIL COMMITTEES, LIKE THE, LIKE THIS ONE, UM, WOULD, UH, I WOULD JUST LIKE TO SAY, YOU KNOW, OF THREE PEOPLE OR SOMETHING LIKE THE, JUST THE NUMBER OF PEOPLE THAT ARE REQUIRED TO HAVE A QUORUM, UM, AND TO PROCEED WITH THE MEETING.
WE, WE HAVE, UM, ARTICLE FIVE THAT TALKS ABOUT COMMITTEES, BUT WE CAN, UH, ADD LANGUAGE INTO THAT SECTION TO TALK ABOUT WHAT A QUORUM WOULD LOOK LIKE.
WHAT WOULD BE A REQUIREMENT FOR THAT.
WOULD WE HAVE A MINIMUM NUMBER IN A COMMITTEE? MM-HMM
SO LIKE A COMMITTEE MUST BE THREE PEOPLE OR MORE, AND TWO PEOPLE OR MORE MUST BE PRESENT.
I WOULD THINK THREE WOULD BE A GOOD NUMBER.
KIND OF LIKE HERE, OR I MEAN, NOT WHERE WE HAVE NINE APPOINTEES.
OTHERWISE, IT'S NOT A MEETING.
SO I WOULD SAY WE HAVE NINE COUNCIL MEMBERS.
RIGHT? SO YOU HAVE TO HAVE A FIVE FOR A QUORUM.
SO THE COMMITTEE WOULD HAVE TO HAVE NO LESS THAN SIX, BUT FIVE FOR A QUORUM, FOR A COMMITTEE MEETING.
A COMMITTEE MEETING, DEPENDING ON THE NUMBER OF MEMBERS ON THAT COMMITTEE, A QUORUM IS GONNA BE ALWAYS MORE THAN A MAJORITY.
WE WERE SAYING IF IT WAS A THREE MEMBER COMMITTEE.
I MEAN, THAT'S THE, RIGHT, RIGHT.
SO WE'RE TRYING TO ESTABLISH THE NUMBER OF PEOPLE, NUMBER OF SPECIAL COMMITTEE.
THE, THIS, AN EXAMPLE WOULD BE LIKE THE MULTICULTURAL COMMISSION.
THEY HAVE THEIR 25TH ANNIVERSARY COMING, AND THEY WANT TO APPOINT A, A SPECIAL COMMITTEE TO HELP PLAN THAT.
AND SO THEY WANT TO HAVE, UH, THREE MEMBERS HELP PLAN THAT.
SO THAT WOULD BE A SUBCOMMITTEE THAT WOULD, WOULD COME IN.
SO WOULD THE BYLAWS COULD DEFINE THAT THREE MEMBERS COULD BE ON THAT COMMITTEE, AND WE WOULD NEED A MAJORITY.
BECAUSE, UH, BEEN PART OF AN ORGANIZATION WHERE THERE WAS A COMMITTEE OF ONE, AND THAT'S NOT A COMMITTEE.
SORRY, I WASN'T PAYING ATTENTION.
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ARE THERE ANY OTHER QUESTIONS HERE OR ARE WE READY TO I'M GOOD.SO MOTION TO, UH, DO ALL THE STUFF IN THINGS.
IF IT'S, IF IT'S, UH, OKAY, WE CAN COME BACK NEXT MEETING WITH, UH, REVISIONS AND WE CAN LOOK AT, UH, WHAT THE, UH, BOARDS HAVE IN ORDINANCE NOW, AND WHAT POT, UH, POTENTIAL ORDINANCE CHANGES MAY, UH, BE NEEDED.
AS, AS, UH, THE CITY ATTORNEY SAID THERE ARE, UH, STIPULATIONS WITHIN ORDINANCE THAT, UM, THAT, UH, THEY HAVE TO HAVE SO MANY PEOPLE, UM, MEETING AND THINGS OF THAT NATURE.
UM, SO WE JUST WANNA MAKE SURE WE'RE NOT CONFLICTING WITH, WITH THAT.
SO, UH, WE LOOK FORWARD TO HEARING FROM YOU AGAIN NEXT MONTH.
MADAM CHAIR, WE HAD ONE MORE ITEM ON THIS, IF THAT'S SURE.
WE, WE HAD THE BOARD ENGAGEMENT ITEM.
UH, THERE'S BEEN DISCUSSION ABOUT WANTING THE, UM, THE BOARDS AND COMMISSIONS TO COME AND TALK AT, AT WORK SESSION AND PROVIDE AN UPDATE.
WE WANTED TO, TO UNPACK THAT AND HELP, UH, UNDERSTAND THAT A LITTLE BIT MORE.
SO I'LL TELL YOU FROM A A STAFF PERSPECTIVE, THERE'S, THERE'S CONCERN THAT WE'VE GOT 21 BOARDS, AND IF WE DO THAT, WE WILL HAVE A, UM, COMMITTEE OR BOARD UPDATE AT EVERY WORK SESSION GOING FORWARD.
UH, IF, IF THE COUNCIL WISHES TO DO THAT, WE'LL DEFINITELY SUPPORT THAT.
BUT, UH, WE FEEL LIKE THAT MAY BECOME CUMBERSOME, AND ESPECIALLY WITH SOME OF THE BOARDS TO, TO BE HONEST, WHICH WE WILL BRING BACK AS WE GO FORWARD, THAT THEY MAY NOT HAVE A LOT OF ACTIVITY GOING ON.
SO THEY MAY NOT HAVE A LOT TO, TO REPORT WHEN THEY, WHEN THEY COME IN.
SO WE WANTED TO, TO BRING AT LEAST THE DISCUSSION POINT OF DO WE WANT THIS TO POTENTIALLY BE A, UH, A WRITTEN BRIEFING THAT CAN COME BACK, WE CAN WORK WITH THE, UH, STAFF LIAISON AND THE CHAIR TO DO SOME TYPE OF, UH, WRITTEN BRIEFING THAT CAN COME BACK AND BE PUT ON THE AGENDA.
AND IF THERE HAPPENS TO BE A QUESTION, IT CAN BE PULLED AND WE CAN, WE CAN DISCUSS IT.
UH, THERE, AND I ALSO WANTED TO SUBMIT TO THE COMMITTEE THAT, UH, WE ARE SEEING A LOT OF OPPORTUNITIES WHERE, UM, PEOPLE ARE BEING APPOINTED TO A, A BOARD OR COMMISSION AND, UH, THEY'RE NOT REALLY GETTING DIALOGUE FROM THEIR COUNCIL MEMBER.
SO, UH, I THINK I'VE USED THE EXAMPLE BEFORE WHERE I'VE GONE TO A COMMITTEE MEETING, THEY SHOW UP AND THEY SAID, HEY, UH, I DON'T KNOW WHO APPOINTED ME.
I GOT A LETTER TO COME AND I DON'T EVEN KNOW WHAT THIS BOARD IS.
UM, THAT'S AN EXTREME EXAMPLE.
UH, BUT THAT, THAT'S, THAT'S SOME OF THE, THE, THE, UH, UM, UH, CONVERSATIONS THAT WE'VE HAD.
AND SO, UH, SOMETHING THAT MAY BE A BENEFIT IS TO HAVE A DISCUSSION WITH THE COUNCIL AS A WHOLE OF WHEN YOU APPOINT SOMEBODY, WHAT MAY BE YOUR GOALS FOR THAT INDIVIDUAL WHEN THEY GO ONTO A SPECIFIC BOARD.
I ABSOLUTELY AGREE THAT EVERY COUNCIL PERSON SHOULD REACH OUT TO THEIR APPOINTEE AND, AND CHECK IN REGULARLY.
HOWEVER, THAT DOES NOT HAPPEN WITH ALL COUNCIL MEMBERS.
AND THIS WAS MORE OF A WAY TO GIVE BOARD AND COMMISSION MEMBERS A, UH, AN OPPORTUNITY TO DO THAT WITH THE ENTIRE COUNCIL, BECAUSE ABSOLUTELY.
IT IS ABSOLUTELY NOT THE WAY IT IS.
UM, AND I'M EVEN GUILTY OF IT TOO.
AND I TALK TO THE, I TALK TO MY BOARDS AND COMMISSIONERS ALL THE TIME.
UM, SO I DON'T KNOW IF IT'S NECESSARY TO HAVE LIKE THE BOARD OF ADJUSTMENT COME AND SPEAK, BUT IF THEY WANT TO, THEY SHOULD ABSOLUTELY HAVE THE OPPORTUNITY.
SO IT MAY BE THAT WE GIVE EACH BOARD AND COMMISSION AN OPPORTUNITY TO COME AND SPEAK BEFORE COUNCIL.
AND IT MAY BE THAT SOME OF THEM REFUSE TO.
SO, UM, BUT IF THEY WANT TO, I THINK THEY SHOULD ABSOLUTELY HAVE THE OPPORTUNITY.
PLUS IT'S A GOOD WAY TO KIND OF GET THEM IN FRONT OF THE COMMUNITY AND, AND SAY, LOOK, WE'RE, WE'RE ALL THE PEOPLE THAT ARE DOING STUFF BEHIND THE SCENES AND WE REPRESENT YOU TOO.
BUT I DO UNDERSTAND WHERE YOU'RE COMING FROM.
I DON'T KNOW THAT THE PLAN COMMISSION NEEDS TO COME AND TALK TO US.
THEY'RE ON TV ALL THE TIME, PLUS THEY'RE OUTLIERS.
BUT, UM, BUT I DO THINK THAT WE SHOULD, YOU KNOW, LET, I'VE HEARD FROM SO MANY BOARD MEMBERS, WHAT ARE WE DOING? WHAT IS THE WHOLE POINT OF THIS? AND I THINK THAT IF THEY'RE GIVEN THE OPPORTUNITY TO COME AND SPEAK BEFORE COUNCIL, THAT WILL HELP THEM KIND OF CODIFY WHAT THOSE, WHAT THAT MEANING OF LIFE IS ON, ON THE BOARD OR COMMISSION THAT THEY SERVE ON.
DEFINITELY WE CAN, WE CAN TAKE THAT, UH, THAT FEEDBACK AND WE CAN WORK WITH BOARDS AND, AND WE CAN TALK TO THE COUNCIL AS A WHOLE REPORT OUT ABOUT, UH, PROVIDING THE OPPORTUNITY AND SEEING IF THEY WOULD LIKE TO DO A VERBAL OR A, A WRITTEN, UH, REPORT TO, TO THE COUNCIL.
UM, YEAH, I MEAN, I, I HAVE ALL OF MY BOARD AND COMMISSION MEMBERS, YOU KNOW, ON A TEXT THREAD, AND I TALK TO THEM REGULARLY, BUT I'M SURE THERE'S ONE OR TWO HERE AND THERE THAT I DON'T TALK TO VERY OFTEN
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BECAUSE THERE'S NOT MUCH TO TALK ABOUT.AND SO, BUT YES, I WOULD LOVE TO HAVE THEM HAVE, LET THEM HAVE THE OPPORTUNITY.
HOW DO WE SCHEDULE THAT? SO SOME OF THEM HAVE REGULAR MEETINGS WITH COUNT THE TIFF BOARDS, THEY COME TO COUNCIL WHEN THERE'S SOMETHING TO PRESENT TO COUNCIL OR ON A YEARLY BASIS TO PRESENT THEIR, THEIR, THEIR ANNUAL REPORT, YOU SPEAK.
UM, OBVIOUSLY LIKE THE PLAN COMMISSION, I MEAN, WE HAVE MEETINGS WITH THEM, ESPECIALLY SINCE WE'RE WORKING ON THE, UM, THE GDC AND ALL OF THAT.
WE HAVE MEETINGS WITH THEM FAIRLY OFTEN.
UM, SO I WOULDN'T EXPECT THEM TO WANT OR NEED TO COME BEFORE COUNCIL.
UM, IT'S MOST, I MEAN, I WOULD REALLY JUST ASK THEM THE NORTH TEXAS MUNICIPAL WATER DISTRICT BOARD, THEY, YOU KNOW, THEY MAKE A PRESENTATION.
SO I WOULD SAY ANY THAT AREN'T ALREADY SCHEDULED FOR A REGULAR PRESENTATION, AND I'D JUST GIVE THEM THE CHOICE.
AND THEN WE'LL DEFINITELY PUT THAT AS THE REPORT OUT AND THEN SEE WHAT YOU COME UP WITH, SEE IF THEY WANNA COME AND THEN SEE WHAT YOUR NUMBER IS AFTER THAT.
SO, MADAM CHAIRMAN, IF I CAN, MAYBE WHAT WE DO IS REACH OUT TO THE COMMITTEES, HAVE THAT KIND OF CONVERSATION BEFORE, AND THEN WHEN WE GO BACK TO REPORT BACK TO THE FULL COUNCIL, WE'LL HAVE A LITTLE BETTER IDEA OF THAT.
LOOK, IT'S, IT'S A LOT OF COMMITTEES, BUT SOME OF THEM ALREADY DO COME AND REPORT TO THE FULL COUNCIL.
AND, UH, SOME MAY MAKE SENSE TO, SOME MAY NOT.
MAYBE WE'LL HAVE A LITTLE BETTER IDEA OF WHAT THAT LOOKS LIKE WHEN WE GET TO THE FULL COUNCIL.
THANK Y'ALL SO MUCH FOR YOUR HELP.
AND THIS, JENNIFER, YOU DID A GREAT JOB.
UM, ITEM THREE B FLAGS THAT HAVE STAFF FOR SPECIAL EVENTS.
I HAVE A REQUEST TO TABLE THIS UNTIL THE NEXT MEETING, IF THAT IS OKAY WITH THE BOOK, WITH THE COMMITTEE.
AND, UM, OUR LAST ITEM ON THE AGENDA OR FOR, FOR TODAY FOR I CAN'T TALK.
ITEM THREE C, COUNCIL APPOINTEE EVALUATION PROCESS.
THE GARLAND CITY COUNCIL HAS ENGAGED CLEAR, UH, CAREER PROFESSIONALS TO, TO SUPPORT AND EVA, THE EVALUATION PROCESS FOR COUNCIL APPOINTEES.
THE COMMITTEE WILL REVIEW AN UPDATE ON THIS PROCESS AND DISCUSS THE NEXT STEPS.
STAFF HAS PLACED THIS ITEM ON THE AGENDA FOR FURTHER DISCUSSION AND COORDINATION.
UH, IT'S DIFFICULT FOR ME TO SAY THAT NAME AS WELL.
THERE'S A GLARE IN MY FACE THAT I CAN'T READ.
SO REALLY, I THINK WHAT'S BEFORE YOU IS A TIMELINE AND ADJUSTED TIMELINE FOR THIS PROCESS.
WE ARE BLESSED TO BE BEFORE YOU AGAIN.
WE HANDLED THIS LAST YEAR WITH YOU ALL.
UM, I THINK THE PROCESS WENT VERY WELL FROM OUR PERSPECTIVE, BUT WE'D ALSO LIKE TO ONE, GET A UNDERSTANDING OF THE TIMELINE IF THIS WORKS FOR YOU ALL.
TWO, IF THERE'S ANY CHANGES THAT YOU WOULD LIKE TO MAKE TO THE PRO OVERALL PROCESS.
THERE IS ONE ISSUE WITH THE TIMELINE.
UM, TUESDAY, NOVEMBER 4TH IS, IT SAYS IT COMES TO FULL COUNSEL THAT WE ARE ACTUALLY MEETING ON MONDAY THE THIRD, BECAUSE THAT IS ELECTION DAY.
SO THERE WILL NOT BE A COUNCIL.
THE, THE COUNCIL MEETING WILL BE ON MONDAY NIGHT INSTEAD OF ON TUESDAY.
AND WOULD YOU LIKE TO SEE THAT ON THAT MONDAY? YES, THAT WOULD BE GREAT.
IF WE COULD JUST ADJUST THAT DATE, WAS THERE ANY FEEDBACK TO THE PROCESS THAT YOU ALL WOULD LIKE TO PROVIDE THAT MAKE CHANGES TO YOU? YOU LIKED IT, YOU DIDN'T LIKE IT? I'M REALLY GLAD TO SEE THINGS SPREAD OUT MORE, UM, ON THE TIMELINE.
I KNOW EVERYTHING WAS VERY, UH, CONDENSED, RAPID LAST, LAST TIME, AND IT WAS, IT WAS A LITTLE OVERWHELMING.
UM, SO THIS IS MUCH BETTER AND MUCH MORE MANAGEABLE.
I THINK IT GIVES THE APPOINTEES MORE TIME ALSO TO KIND OF, UM, GO BACK AND FORTH WITH YOU, WHICH I FEEL IS VERY IMPORTANT.
THAT WAS SOME, UM, SOME FEEDBACK I RECEIVED WAS THAT THEY WANTED THE OPPORTUNITY TO KIND OF GO BACK AND FORTH, ESPECIALLY AFTER YOU INTERVIEW THE, UM, THE OTHER EMPLOYEES THAT, THAT YOU HAVE ON THERE.
SO, UM, YEAH, I'M, I'M VERY, I'M MUCH MORE PLEASED WITH THIS THAN THE SHORT TIMELINE WE HAD LAST TIME, BUT THAT WAS OUT OF OUR CONTROL.
SO THIS IS, WE ARE TOO, BY THE WAY.
[00:30:01]
THOUGHTS ON MAYBE, UH, WE COULD PUT SOMETHING TOGETHER IF YOU WOULD LIKE TO HAVE SOME KIND OF STRATEGIC GOAL SETTING PROCESS AS PART OF THIS, WE COULD ALSO ADD THAT INTO THAT MIX WITH THE INDIVIDUAL APPOINTEES,I, I WOULD LIKE TO PLAY WITH THIS EXTENDED TIMELINE FIRST AND THEN MAKE MORE ADJUSTMENTS AS WE GO THROUGH IT, BECAUSE WE'LL GET MORE FEEDBACK AFTER THIS, THIS SESSION.
UM, THE PROCESS LAST YEAR WAS VERY, AND I REALLY APPRECIATE MAYOR PRO TIM LUX WORK ON THAT, GETTING THAT PROCESS GOING WITH Y'ALL.
UM, IT, BUT IT DID TURN OUT WONDERFUL.
IT WAS A WONDERFUL PROCESS AND IT, AND THE, THE RESULTS WERE AMAZING.
SO I LIKE THE IDEA THAT WE CAN SPREAD IT OUT.
WE'RE STARTING EARLIER THIS YEAR.
UM, LIKE I SAID, THE TIMELINE AND THE SCHEDULE THAT I LOOKED AT TODAY, IT SOMETHING EVERY MONTH AND IT'S JUST ONGOING.
AND IT'S A LITTLE BIT HERE, A LITTLE BIT THERE.
OTHER THAN THE ONE CORRECTION ON THE DATE.
LET'S TRY THIS FOR A YEAR, SEE HOW THIS GOES.
AND WE CAN TWEAK NEXT YEAR IF WE NEED TO, UM, AND HAVE ANY QUESTIONS.
SO ONE THING I WOULD LIKE TO ADD, UM, IS IF WE CAN INCLUDE THE NUMBERS FROM THE PREVIOUS, MAYBE LIKE THE LAST TWO YEARS AS FAR AS WHAT WE GAVE FOR BENEFITS.
I THINK THAT WOULD HELP A LOT.
UM, JUST TO KIND OF GIVE US AN IDEA OF WHAT WE DID, I'D SAY PROBABLY AT LEAST TWO YEARS PRIOR.
UM, THAT WOULD GIVE US KIND OF, I THINK THAT WAS ONE THING THAT WE WERE MISSING THIS YEAR, WHERE IT WAS LIKE, OH S**T, WHAT, BUT WHAT DID WE DO LAST YEAR? UM, SO I'D LIKE TO SEE THAT INCLUDED.
UM, WHEN WE GET THAT, THAT HANDY DANDY LITTLE, UM, PAM, UM, BOOK THING FROM YOU GUYS.
UM, AND THEN, I DON'T KNOW THE FEASIBILITY OF THIS, BUT I WOULD ALSO LIKE TO SEE IF WE COULD MAYBE SPEAK TO FORMER EMPLOYEES THAT HAVE LEFT IN THAT YEAR AND GET KIND OF, UM, I KNOW WE, WE SPEAK TO CURRENT EMPLOYEES, HOWEVER, I FEEL LIKE, UM, RETALIATION IS A THING, UM, OR A FEAR AT LEAST.
AND SO I'D LIKE TO SEE THAT WE SPEAK TO SOME OF THE FORMER EMPLOYEES THAT HAVE LEFT WITHIN, YOU KNOW, THIS, THIS YEAR AND KIND OF ALSO HAVE THAT.
UM, 'CAUSE ONE THING I DID SAY LAST YEAR IS I DON'T WANT JUST THE, THE SPRINKLES AND RAINBOWS OF IT.
I WOULD, THE GOOD, THE BAD, THE UGLY, THE INDIFFERENT, UM, AND SEE IF THAT, JUST KIND OF SEE HOW THAT PANS OUT.
UM, COUNCILWOMAN DUNTON, WOULD IT BE, UM, FAIR TO, I DON'T KNOW IF THE HR TEAM HERE DOES THIS, I'M ASSUMING THEY DO, BUT EXIT INTERVIEW INFORMATION THAT WE COULD PULL FROM THAT, GETTING SOMEBODY TO RESPOND THAT'S ALREADY LEFT THE ORGANIZATION MAY BE DIFFICULT.
THEY MIGHT, YOU MIGHT BE SURPRISED.
THEY'VE HAD QUITE A FEW REACH OUT TO ME IN THE LAST YEAR OR SO WHERE THEY DO, YOU KNOW, IF THEY DO THE EXIT INTERVIEW.
'CAUSE I COULD ALSO PULL THAT.
I THINK IT'S PROBABLY 50 50 IF THEY DO.
I DON'T THINK THAT WE'VE HAD HR REALLY TELL US MUCH ABOUT THE EXIT INTERVIEWS IF THEY'RE DONE OR NOT.
UM, AND I THINK THAT A LOT OF TIMES WHEN PEOPLE LEAVE, THEY'RE JUST READY TO SEVER IZE AND BE DONE.
EITHER THEY'RE SURE MAD OR UPSET OR THERE'S A REASON WHY THEY'RE RIGHT.
SO I THINK THAT MAYBE IF WE CAN GET THEM, YOU KNOW, A COUPLE MONTHS POST, UM, SEPARATION, MAYBE THE DUST HAS SETTLED A LITTLE BIT AND THEY'RE NOT SO EMOTIONALLY, UM, CHARGED ABOUT IT, BUT MAYBE WE CAN GET A LITTLE CLEAR PICTURE OF WHY THEY LEFT AND ALL OF THAT.
I CAN CERTAINLY ATTEMPT TO DO THAT.
THAT'S ALL I CAN ASK
UM, THAT DOES MAKE ME FEEL A LITTLE UNCOMFORTABLE, ONLY BECAUSE I WORKED IN HR AND, UM, I, AND EVEN IF, EVEN WITH LIKE A GRACE PERIOD OR A COOL DOWN PERIOD, I JUST, UM, LIKE YOU SAID, RETALIATION IS A THING.
AND I DON'T KNOW HOW HONEST THOSE INTERVIEWS WOULD BE, ESPECIALLY IF IT WERE A, UM, IF THEY LEFT ON BAD TERMS. I MEAN, I, I ABSOLUTELY GET WHAT YOU'RE SAYING, BUT I JUST DON'T KNOW HOW HONEST A RESPONSE WILL BE IF, IF IT'S, I MEAN WE'VE, WE'VE HEARD FROM A LOT OF FORMER EMPLOYEES THROUGH, OR I HAVE THROUGH THE YEARS, AND MANY TIMES THINGS ARE CONFLATED IN A WAY THAT, THAT, UM, THAT PERSON WON'T HAVE THE OPPORTUNITY TO SAY, WELL, THIS IS WHAT REALLY
[00:35:01]
HAPPENED.SO YOU'RE BASICALLY GOING TO NEED THE EMPLOYEE'S ENTIRE PROFILE TO SEE ALL OF THE, THE REASONS THAT THEY WERE PUT ON LIKE PROBATION OR WHATEVER.
AND I MEAN, THERE'S JUST SO MUCH TO THAT THAT IT, I'M, I'M A, I'M PRETTY LEERY OF, OF ASKING FORMER EMPLOYEES QUESTIONS IF THEY HAVE AN EXIT INTERVIEW, I, I'M ABSOLUTELY FINE WITH, WITH INVOLVING THAT IN THE PROCESS.
BUT I DON'T KNOW IF I'M COMFORTABLE WITH REACHING OUT TO FORMER EMPLOYEES THAT ARE NO LONGER EMPLOYED BY THE CITY.
I WILL, I WILL SAY THAT FROM, I'VE DONE THIS FOR MANY, MANY YEARS IN HR SPECIFICALLY, AND TYPICALLY YOU'RE GONNA GET THE BAD IN THE EXIT INTERVIEW 'CAUSE PEOPLE ARE WILLING TO WRITE THAT AS THEY'RE WALKING OUT THE DOOR.
IN FACT, PROBABLY MORE THAN 50% OF THE EXIT INTERVIEWS, THE ONLY REASON THEY'RE GIVING YOU AN EXIT INTERVIEW IS 'CAUSE THEY WANT TO ARTICULATE SOMETHING THAT'S NEGATIVE.
THE, THE ONES THAT LEAVE BECAUSE IT'S A GOOD THING AND MAYBE THEY'RE GETTING PROMOTED OR THEY'RE DOING SOMETHING POSITIVE OR RETIRING.
THEY'RE NOT USUALLY THE ONES THAT DO THE EXIT INTERVIEW.
SO YOU MIGHT CAPTURE WHAT YOU'RE AT LEAST GETTING THE OTHER SIDE OF THE STORY KIND OF THING THROUGH THE EXIT INTERVIEW PROCESS.
BUT WE WILL DO WHAT YOU ASK US TO DO.
I MEAN, I'M, AND I'M FINE WITH THE EXIT INTERVIEWS, UM, IF THEY'RE THERE.
SO THAT'S MY ONLY CONCERN IS IF THEY'RE THERE, UM, AND I UNDERSTAND THE INFLATED OR THE, YOU KNOW, BUT I ALSO UNDERSTAND THE OTHER VICTIM OF IT.
IF I'M CURRENTLY EMPLOYED, I'M NOT GONNA SAY, OH YEAH, WE'LL, SO AND SO X, Y, Z ELEMENT OP SO THAT I PUT MY JOB IN LINE.
SO I THINK IT'S KIND OF THAT BALANCE.
UM, BUT I MEAN, I'M FINE WITH, I'M FINE WITH EXIT INTERVIEWS IF THEY'RE THERE.
SO I JUST KIND OF WANNA GET WHOLE SPECTRUM, MADAM.
MAY I ASK A SURE QUESTION AND IT IS REALLY A, A QUESTION AND, AND CLARIFICATION.
SO AT THIS POINT, UM, IT'S REALLY AT THE DEPARTMENT LEVEL THAT WE DO THE, THE EXIT INTERVIEWS.
AND SO, UM, THEY'RE NOT ALWAYS, ALWAYS DONE.
NOW, THERE'S NOT A, A UNIFORM PROCESS NOW.
UH, SO SOME MAY BE ACTUALLY IN PERSON, SOME MAY BE IN WRITING.
SO I JUST WANTED TO, TO PROVIDE THAT.
AND SO THAT'S SOMETHING WE CAN, WE CAN LOOK AT IF WE WANTED TO UTILIZE OUR SOFTWARE THAT WE HAVE NOW TO, TO DO SOME TYPE OF, OF EXIT INTERVIEW, IT MAY TAKE SOME TIME TO IMPLEMENT, BUT SOMETHING WE COULD PUT ON THE RADAR.
BUT AS IT RELATES TO THE APPOINTEES, I JUST, IF WE GO THAT ROUTE, I WOULD JUST, AGAIN, MAKING, MAKING A STATEMENT THAT I'M GONNA USE, UH, THE CITY ATTORNEY AS AN EXAMPLE.
UH, SOMEONE THAT LEAVES FROM ANIMAL SERVICES MAY HAVE TO ENFORCE A, UH, ORDINANCE THAT WAS WRITTEN BY, BY THE CITY ATTORNEY.
AND THEY MAY NOT FEEL LIKE THEY WANT TO ENFORCE THAT ORDINANCE.
AND SO, UH, THAT A CITY ATTORNEY IS A, IS A BAD DUDE AND HE DOESN'T KNOW WHAT HE'S DOING, UH, THEY MAY NOT HAVE DIRECT INTERACTION WITH THEM.
NOW IF HE HAS HIS, UH, DEPUTY CITY, UH, CITY ATTORNEY LEAVE, THAT MAY BE, UH, AN EXIT INTERVIEW THAT WE WANT TO, TO TAKE PLACE ON.
AND, UM, NOT HAVING SAT IN THE CITY MANAGER'S SEAT, BUT IN THE CITY MANAGER'S OFFICE, I CAN TELL YOU, I CAN SEE IT THROUGH MY DEPARTMENTS.
UH, UH, I DON'T LIKE THAT GUY SITS UP IN HIS, IN HIS KUSH OFFICE ALL THE TIME.
AND, AND THAT'S WHEN THE, THE PEOPLE LEAVE THAT ARE, UM, THAT ARE, THAT ARE UPSET.
WE DO HAVE PEOPLE THAT LEAVE AND, UH, I JUST SAW A ONE COME IN FROM SANITATION.
WE DO AS, AS AN EXAMPLE, WE DO, UM, EXIT INTERVIEWS THERE.
AND IT'S BEEN A WHILE SINCE I'VE HAD ONE THAT'S, UH, THAT'S BEEN NEGATIVE.
THEY'RE USUALLY GOING TO, TO ANOTHER JOB.
BUT, UH, I THINK IT'D BE IMPORTANT TO, UH, IDENTIFY, UH, INDIVIDUALS THAT ARE CLOSE TO THOSE THAT ARE ACTUALLY, UH, THEY'RE WORKING FOR THOSE APPOINTEES, WHETHER IT'S THE AUDITOR, THE JUDGES, UH, THE CITY ATTORNEY, THE CITY MANAGERS.
JUST WANTED TO PUT THAT OUT THERE.
WE WOULD MAKE THE REQUEST FOR THE FOLKS THAT ARE DIRECT REPORTS TO THAT INDIVIDUAL.
OR COULD WE DO LIKE AN ANONYMOUS SURVEY? LIKE, SO I FEEL LIKE EVERYONE HAS DIFFERENT LEVELS OF INTERACTION WITH THE APPOINTEES.
SO, UM, YOU'VE GOT LIKE YOUR DIRECT, YOU KNOW, FOUR PEOPLE LIKE YOUR OTHER AUDITORS WORK WITH OUR AUDITOR APPOINTEE.
SO I WOULD, I GUESS MY, MY THING IS I'M CURIOUS TO KNOW LIKE OUR OTHER STAFF, UM, IN OTHER DEPARTMENTS THAT INTERACT WITH OUR AUDITORS, WHAT IS THEIR PERSPECTIVE OF HOW SHUT UP
THAT'S DIFFERENT THAN WHAT SOMEONE WORKING RIGHT NEXT TO THAT PERSON IS GONNA HAVE.
AND SO MY MAIN THING IS I WOULD LIKE TO GET AN OVERALL PERSPECTIVE.
I, AT THIS POINT, EVEN IF IT'S NOT FORMER EMPLOYEES, IF WE COULD DO LIKE AN ANONYMOUS, LIKE CITYWIDE WHATEVER EMPLOYEE SURVEY WE DO SURVEYS FOR FREAK AND EVERYTHING.
SO I FEEL LIKE THIS MIGHT BE ONE THAT WOULD BE BENEFICIAL.
AND IT, NOT THAT IT'S GONNA BE THE END ALL BE ALL FOR EVERYTHING, BUT JUST KIND OF WHAT'S THE GENERAL CONSENSUS,
[00:40:01]
KIND OF LIKE THE, THE POLICE ASSOCIATION, UH, SURVEY.I THINK THAT THE CITY OF DALLAS JUST DECIDED TO DO THAT IN THEIR LAST ELECTION AND THEY'RE BASING THE, UH, THE CITY MANAGER'S JOB ON THE, UH, PERFORMANCE OF A SURVEY.
AND THAT'S NOT, THAT'S DEFINITELY, I DON'T WANT IT TO BE THAT LEVEL, BUT JUST TO HAVE THAT INSIGHT RIGHT.
WELL, AND I UNDERSTAND THAT, BUT THE, BUT SURVEYS DO TAKE A LOT OF EFFORT AND TIME AND WORK AND I'M, I WONDER HOW, HOW MUCH THAT WOULD REALLY AFFECT OUR DECISION ANYWAYS BECAUSE IN, IN THE APPOINTEE PROCESS, BECAUSE IF YOU'RE LOOKING AT, OKAY, SO WE GET, WE GET REVIEWS, WE GET FIVE FROM FOR EACH APPOINTEE, AND YOU HAVE ONE THAT'S LIKE, YOU KNOW, I'VE JUST HAD A TERRIBLE TIME HERE.
ARE WE, YOU KNOW, IS, IS THE COUNCIL AS A BODY REALLY GOING TO LOOK AT THAT AND SAY, ALL OF THESE OTHER PEOPLE SEEM TO BE DOING OKAY AND THIS ONE IS, IS NOT SO ARE, ARE WE GONNA DOCK THE CAR ALLOWANCE BY A COUPLE HUNDRED DOLLARS? I MEAN, I MEAN THAT'S OUR JOB.
BUT THAT'S ACTUALLY LITERALLY OUR JOB IS TO TAKE THAT INTO ACCOUNT.
LIKE HOW AM I GONNA, HOW AM I GOING, HOW AM I GOING TO BASE YOUR PERFORMANCE IF I DON'T KNOW WHAT YOUR PERFORMANCE IS ALL AROUND? BECAUSE THESE APPOINTEES WORK DIRECTLY UNDER COUNSEL AND THEIR PERFORMANCE IS, IS TOUCHED BY US ALL OF THE TIME.
WE ARE IN CONSTANT CONTACT WITH THE CITY MANAGER.
WE'RE IN CONSTANT CONTACT WITH THE CITY ATTORNEY.
WE'RE IN CONSTANT CONTACT WITH THE CITY AUDITOR.
I THINK THE, THE PROBABLY THE POSITIONS THAT WE DON'T KNOW THAT MUCH ABOUT ARE PROBABLY THE MAGISTRATES.
AND I JUST, IF, IF WE CAN'T JUDGE BASED ON A PERFORMANCE LEVEL JUST BY SEEING WHAT'S GOING ON, I DON'T KNOW THAT AN EMPLOYEE REVIEW IS GOING TO CHANGE ANYONE'S OPINION ON THAT PROCESS IS, THAT'S ALL I'M SAYING.
IT'S JUST A LOT OF, IT'S A LOT OF EFFORT FOR SOMETHING THAT I DON'T KNOW IS GOING TO TIP THE DIAL ONE WAY OR ANOTHER ENOUGH TO MAKE IT WORTH THAT PROCESS.
AND THE PRO, THE WHOLE PROCESS OF HAVING A THIRD PARTY CONSULTANT COME IN AND DO THESE EVALUATIONS IS SO THAT THEY CAN TALK TO OUR STAFF AND IT BE ANONYMOUS.
THAT'S NOT WHAT HAPPENED LAST YEAR.
THEY TALKED TO THE DIRECT EMPLOYEES OF THAT APPOINTEE, BUT THEY THAT'S WHAT I'M ASKING.
BUT THEY DIDN'T, THE REPORT DIDN'T SAY JOHN SMITH SAID BLAH BLAH BLAH BLAH, BLAH.
BUT YOU'RE, I DON'T THINK YOU'RE UNDERSTANDING WHAT I'M SAYING.
IT'S, I'M ASKING FOR A BROADER OVERVIEW OF OPINION OF THAT OUR INTERACTION WITH THE CITY MANAGER, WITH THE CITY ATTORNEY IS FAR DIFFERENT THAN THE REST OF TEAM GARLAND'S INTERACTION WITH THOSE PEOPLE.
WE HAVE, WE HAVE A MUCH DIFFERENT INTERACTION AND SCOPE OF INTERACTION WITH OUR APPOINTEES VERSUS THE REST OF THE TEAM GARLAND WORLD.
I WOULD JUST LIKE TO HAVE AN INSIGHT OF WHAT THAT TEMPERATURE IS.
I'M NOT SAYING IT'S GONNA BE THE END ALL BE ALL, BUT LIKE HOME ME IS DIFFERENT THAN WORK ME.
WORK ME IS DIFFERENT THAN COUNSEL ME.
IT'S, IT'S NO DIFFERENT THAN HOW OUR APPOINTEES ARE.
WELL KIND OF, I'M ACTUALLY JUST, I DON'T KNOW ABOUT THAT.
I'M THE SAME DISASTER OF PERSON
BUT TYPICALLY SPEAKING, YOUR WORK, YOUR WORK PERSONA IS DIFFERENT THAN YOUR HOME PERSONA VERSUS YOUR COUNSEL PERSONA.
SO I THINK THAT IN AN APPOINTEE MANNER, IT'S, I MEAN IT'S, THAT'S JUST THE WAY THAT THE, THE FAMILY TREE WORKS.
SO INSTEAD OF, INSTEAD OF A SURVEY FOR ALL THE EMPLOYEES, UM, WOULD JUST LIKE A RANDOM SELECTION OF EMPLOYEES, THAT'S FINE.
I JUST WANT IT TO BE A MORE BROAD SCOPE OF MORE THAN JUST THE IMMEDIATE BOTTOM OF THE, OF THE FOOD CHAIN IN TOP OF THE FOOD CHAIN.
I WOULDN'T A BROAD SPECTRUM OF ALL PARTS OF THE FOOD CHAIN INSTEAD OF JUST THE, WELL, HE SIGNS MY PAYCHECK SO YOU KNOW WHAT, HE IS FANTASTIC 'CAUSE I DON'T WANNA LOSE MY JOB.
SO IF YOU DID SOMETHING MORE BROAD RIGHT, THEN YOU'RE GONNA GET A LITTLE BIT MORE.
DO YOU, UM, FOR THIS PROCESS COUNCILWOMAN MAYBE FOLLOWING THE, THE PROCESS THAT WE'VE HAD, MAYBE DOING A PLUS ONE.
I'M, I'M PUTTING MIKE ON THE SPOT 'CAUSE HE WOULD BE THE ONE INTERVIEWING THOSE PLUS ONES TO MAKE IT A LITTLE BIT BROADER
[00:45:01]
AND THEN POTENTIALLY COMING BACK NEXT YEAR AS A STRATEGIC GOAL THAT HAS SOME SORT OF ENGAGEMENT SURVEY ASSOCIATED WITH IT.THEY ARE ACROSS THE WHOLE ORGANIZATION.
THEY ARE COMPLETELY ANONYMOUS, BUT THEY TAKE A LOT OF WORK.
AND SO THAT WOULD BE IT ON TOP OF THIS PROCESS BECAUSE IT'S A VERY SIGNIFICANT, BUT IT'S SOMETHING THAT THIS COMMITTEE AND, AND CITY COUNCIL COULD LOOK AT IF YOU WERE INTERESTED IN DOING THAT.
AND IT WOULD BE A TRUE EMPLOYEE ENGAGEMENT.
AND THAT WOULD SPEAK TO, OR IT COULD BE TAILORED TO, UH, ASKING SPECIFIC QUESTIONS ABOUT THE LEADERSHIP AS WELL.
BUT TYPICALLY IT'S, IT'S MORE ABOUT CULTURE DR DRIVING INITIATIVES, UH, MAKING SURE THAT YOU'RE GETTING A PULSE CHECK ON THAT ORGANIZATION, SEE WHY PEOPLE MIGHT BELIEVE AND WHY PEOPLE AREN'T AND MAKING CHANGES ACCORDINGLY.
BUT YOU COULD TAILOR THEM TO HAVE SPECIFIC QUESTIONS FOR THOSE APPOINTEES AS WELL.
SO WHEN YOU SAY A PLUS ONE, ARE WE TALKING LIKE JUST A STEP DOWN FROM THAT? THAT'S MY, MY THOUGHT.
IT'S A, MAYBE IT'S A DIFFERENT OKAY.
I WOULD, I WOULD BE SATISFIED WITH THAT.
I'M NOT GONNA SPEAK ON THE APPOINTEES AS FAR AS ME OR THE MANAGER OR THE AUDITOR.
'CAUSE OBVIOUSLY I HAVE A VESTED INTEREST.
BUT I WILL SAY THIS AS WE'RE DISCUSS AS Y'ALL ARE DISCUSSING THIS, I THINK WE NEED TO LOOK AT MAYBE HOW WE DO THE JUDGES BECAUSE QUITE FRANKLY I'M NOT SURE THAT THE LEGISLATIVE BRANCH HAS ANY WAY TO PROPERLY, UM, ASSESS THE JUDGES SHORT OF ARE YOU COMING TO WORK, ARE YOU HOLDING DOCKETS? YOU CERTAINLY ARE NOT ALLOWED TO GO IN AND LOOK AT THEIR JUDGMENT IN TERMS OF WHAT THEY'RE DECIDING CASES.
AND EVEN IF YOU DO DECIDE THAT THEY'RE PERFORMING POORLY, QUITE FRANKLY THEY'RE ON TWO YEAR CONTRACTS THAT THE STATE LAW SETS AND YOU CAN'T FIRE 'EM FOR A WHAT YOU CALL POOR PERFORMANCE.
LIKE YOU COULD ME IF I'M NOT DOING MY JOB 'CAUSE I'M NOT SHOWING UP OR DOING SOMETHING ELSE, YOU CAN FIRE ME FOR.
CAUSE YOU COULDN'T REALLY DO THAT WITH THE JUDGES, UNFORTUNATELY.
THAT'S THE WAY THE LAW IS SET UP.
SO WE MIGHT WANT TO TAILOR WHAT THEY'RE DOING, UM, FOR THE THREE, UM, UM, APPOINTEES HERE IN CITY HALL VERSUS WHAT THE TWO OVER IN, UM, THE COURTS ARE DOING.
HOW DO WE INTERVIEW PEOPLE THAT INTERACT WITH THE JUDGES? I MEAN, DO WE CALL THE PEOPLE THAT THEY SAW IN, I MEAN
DID THEY GIMME A GOOD JUDGMENT? I MEAN SO I WAS YEAH, THAT'S WHAT I, THAT'S WHERE I WAS GOING HAD, BECAUSE THERE'S VERY FEW PEOPLE THAT WORK UNDER THE JUDGES IN THE, IN THE, EVEN THEIR, THE COURT, UM, STAFF LIKE THAT ANSWER THE PHONES AND, 'CAUSE I'VE HAD THIS CONVERSATION WITH UH, MARGARET O'BRIEN, UM, THEY'RE UNION WORKERS AND SO IT, IT'S A LITTLE DIFFERENT DYNAMIC IN THE COURTS.
SO THAT ONE I I I, I WOULDN'T EVEN GET TO KNOW HOW WE WOULD NAVIGATE THAT.
SO I KEEP THAT ONE AS
'CAUSE THAT ONE'S JUST A WEIRD ONE.
MY CONCERN OR SUGGESTION IS WHEN YOU'RE INTERVIEWING PEOPLE, OKAY, FOR THE, THE THREE THAT WORK HERE IN CITY HALL, UM, OF COURSE THE PEOPLE THAT WORK DIRECTLY UNDER THEM PLUS THE ONE.
BUT IF ANYBODY FROM THEIR DEPARTMENT HAS QUIT OVER THE PAST YEAR, JUST FINDING OUT WHY, YOU KNOW, AND MAYBE FOLLOWING UP ON THAT.
DID THAT, DOES THAT MAKE SENSE? AND IF YOU'VE HAD MORE THAN ONE QUIT IN THE PAST YEAR, THEN IS THERE A TREND? IS THERE A PROBLEM? YOU KNOW, AT WHAT LEVEL? SO THE CITY MANAGER IS OVER EVERY EMPLOYEE IN THE, AGAIN, THE SAME GROUP OF PEOPLE THAT HE WOULD BE INTERVIEWING THAT THOSE PEOPLE THAT REPORT DIRECTLY TO THAT PERSON.
IF, IF THAT'S, IF WHOEVER YOU WOULD INTERVIEW TO EVALUATE, YOU KNOW, BRIAN OVER THERE, IF ANYONE IN HIS DEPARTMENT THAT WOULD NORMALLY BE PART OF THAT INTERVIEW CIRCLE HAS QUIT, THEN, YOU KNOW, CAN WE DIG INTO THAT? CAN YOU DIG INTO THAT? DID THEY JUST GO FIND ANOTHER JOB OR WAS THERE SOMETHING GOING ON? YOU KNOW, THAT'S, THAT'S, THAT WOULD MAKE MORE SENSE THAN ASKING, YOU KNOW, SOMEBODY IN ANOTHER DEPARTMENT THAT JUST DIDN'T LIKE WHAT HE, THE LAW THAT HE HAD TO ENFORCE OR YOU KNOW, SO THAT, THAT'S JUST HOW I'M LOOKING AT IT.
'CAUSE WE CAN'T INTERVIEW 2000 PEOPLE FOR THE THREE.
I MEAN IT'S, THAT'S BUT IF THERE, BUT IF THERE IS A TREND ON UPPER, THAT UPPER LEVEL LEAVING, WE NEED TO KNOW WHY.
[00:50:02]
YOU CAN START LOOKING AT THAT.DOES ANYBODY ELSE HAVE ANY QUESTIONS, COMMENTS? I DID WANT ON OUR, ON THE PACKET THAT WE RECEIVED FOR THE, UM, THE FINAL, THE FINAL NIGHT, UM, COULD WE HAVE EVERYTHING GROUPED BY PERSON RATHER THAN TWO SEPARATE SECTIONS WITH THEM IN EACH SECTION? YES.
BECAUSE WE WERE FLIPPING BACK AND FORTH QUITE A BIT.
EVERYTHING THAT HAS TO DO WITH ONE APPOINTEE JUST IN THE SAME SPOT, THAT WOULD HELP A LOT.
AND THEN, UM, I DON'T KNOW, PHIL, COULD YOU LOOK, COULD YOU LOOK INTO ANY KIND OF INITIATIVES THAT HR ALREADY HAS FOR KIND OF AN EMPLOYEE SATISFACTION SCORE KIND OF THING? AND WE MIGHT BE ABLE TO PRESENT THAT IF, IF THEY'RE ALREADY DOING SOMETHING LIKE THAT, IT WOULD BE NICE TO SEE WHAT THAT IS.
THE HAPPINESS QUOTIENT OF GARLAND EMPLOYEES.
I'LL LOOK TO SEE WHAT WE HAVE AND I CAN DEFINITELY FOLLOW BACK UP WITH THAT.
WELL THANK YOU SO MUCH FOR COMING OUT TODAY.
UM, THE INFORMATION YOU PROVIDED WAS VERY GOOD.
UH, LIKE I SAID, WE, I REALLY, LAST YEAR WAS MY FIRST TIME TO GO THROUGH THAT PROCESS, SO I REALLY DON'T HAVE ANYTHING TO COMPARE IT TO, BUT I THOUGHT IT WENT QUITE SMOOTHLY.
WE APPRECIATE THE OPPORTUNITY TO SERVE YOU AGAIN.
ALRIGHT, ITEM NUMBER FOUR, FUTURE AGENDA ITEMS. DO WE HAVE ANY FUTURE AGENDA ITEMS WE NEED TO DISCUSS? WE CAN MAKE THOSE HERE ON HERE.
ALRIGHT, DO THAT HERE AT 5 51, WE ARE ADJOURNED.
THEY HAVE TO BE MADE AT WORK SESSION OR THROUGH THE NORMAL.
THE OTHER PROCESS THAT WE HAVE, WELL IT'S ON HERE AND I HAVE TO.