Oct 06, 2025 Work Session

[00:00:09]

THE OCTOBER 6TH WORK SESSION OF THE GARLAND CITY COUNCIL. I WANT TO REMIND EVERYONE THAT WE WILL HAVE OUR REGULAR SESSION TOMORROW OR EXCUSE ME, TONIGHT AT 7:00 DUE TO NATIONAL NIGHT OUT BEING TOMORROW. SO WE HOPE YOU'RE ABLE TO JOIN US AT ALL THE VARIOUS EVENTS AROUND TOWN FOR THE THE HOMEOWNER ASSOCIATION PUT ON NATIONAL NIGHT OUT PARTIES FOR OUR WORK SESSION. WE'LL OPEN UP WITH PUBLIC COMMENTS. MADAM SECRETARY, DO WE HAVE ANY PUBLIC. ANYONE REGISTERED FOR SPEAKERS TONIGHT? ALL RIGHT. NOTHING AT THIS MOMENT. WHICH

[ CONSIDER THE CONSENT AGENDA]

[1. TxDOT STEP 2026 Comprehensive Grant]

[2. Neighborhood Vitality Matching Grant Funding Request - Spring 2025 Cycle]

[3. Pending Items List - City Council Committees and Future Work Sessions]

[4. Spring Creek Forest Preserve and Wastewater Interceptor Condition Assessment]

[00:05:06]

AND SO AS WE TRY TO BALANCE THOSE TWO THINGS, I THINK YOU'LL SEE TONIGHT THAT WE HAVE A PROPOSAL THAT WILL HELP MOVE US FORWARD IN THAT DIRECTION. WITH THAT, I'LL TURN IT OVER TO CRYSTAL AND AND MIKE FOR ADDITIONAL INFORMATION. OKAY. THANK YOU. MAYOR, COUNCIL, CITY MANAGER. I JUST WANTED TO GO THROUGH THE SCOPE OF WORK THAT WE'VE BEEN WORKING WITH KIMLEY-HORN PRESERVATION SOCIETY, DALLAS COUNTY ON, AND IT REALLY DESCRIBES REALLY THE FIRST PHASE OF THIS EFFORT IS TO TRY TO UNDERSTAND. WHAT CONDITION THAT SEWER MAIN IS IN, BUT ALSO SOME OTHER TASKS THAT ARE VERY IMPORTANT FOR US. SO I'LL WALK THROUGH THAT HERE.

SOME OF THE IMMEDIATE ACTIONS ARE, YOU KNOW, INTERACTING WITH OUR STAKEHOLDERS. WE'VE LEARNED QUITE A FEW THINGS IN THOSE FEW MEETINGS WITH THE STAKEHOLDERS THAT HAVE ENLIGHTENED US WITH REGARD TO SOME OF THE THINGS THAT ARE MOST IMPORTANT. AS MR. PARISH STATED, THERE ARE CERTAIN COMPONENTS AND NUANCES TO THE FOREST PRESERVE THAT ARE SPECIAL FOR THIS PARTICULAR AREA, AND I THINK WE'VE ADDED SOME ADDITIONAL COORDINATION TIME IN THESE SCOPES TO HELP TRY TO CAPTURE WHAT THOSE ARE. AS WE'RE WORKING THROUGH THIS SCOPE OF WORK FOR KIMLEY-HORN, WE'VE TALKED ABOUT AN EROSION PLAN AND EROSION PROTECTION IN THE PRESERVE. DIFFERENT METHODS OF EROSION IS SOMETHING THAT EROSION CONTROL IS SOMETHING THAT KIMLEY-HORN IS WORKING ON.

THEY'RE TRYING TO PREPARE A TECHNICAL MEMO OF ANY AND ALL DAMAGE WITH REGARD TO THAT IMPACTED TREE, WILDLIFE, PLANTS, ETCETERA, AND PROVIDING SOME RECOMMENDATIONS FOR THE CLEARING OF THE BRUSH AND TREE MATERIAL THAT WAS AND POSSIBLY SOME REMOVING SOME FLOW RESTRICTIONS THAT WAS IMPACTING THE AREA THAT WAS DISRUPTED. THEY'RE GOING TO CONDUCT A SURVEY OF THE IMPACTED AREAS AND PREPARE AN ACCESS PLAN FOR THE INSPECTION, ULTIMATELY, OF THAT IMPACTED SEWER MAIN. THEY'RE GOING TO CONDUCT TRAFFIC AND DRONE SURVEYS OF THAT AND THE PRESERVE TO DETERMINE THE LIMITS OF THE IMPACTED AREA, PRODUCE A GPS MAP FOR US. AND AND YOU WOULD THINK SOME OF THESE HAVE ALREADY BEEN CREATED. IN SOME CASES THEY HAVEN'T. WE HAVE THE AS BUILT, FOR EXAMPLE, OF THE SEWER MAIN, BUT THEY MAY NOT BE PERFECTLY LANDED. SO WE WANT TO BE ABLE TO DO WHAT WE CAN FIRST, AND DEVELOPING THAT GIS MAP OF THOSE. AND WHERE ARE THOSE ASSETS WITHIN THAT MAP WE WANT TO LOOK AT SOME ROUTES, ACCESS ROUTES FOR INSPECTION OF THE SEWER MAIN, CONDUCT TREE INVENTORIES. AND IT'S SORT OF A GIVE AND TAKE BACK TOUR STAKEHOLDERS TO TRY TO DESCRIBE WHERE THAT ACCESS COULD OR

[00:10:03]

WITH MULTI-SENSOR TECHNOLOGY, AND THAT'S LIDAR, THAT'S LASER. IT'S IT'S USING SOME OF THAT CAPABILITIES TO BE ABLE TO ASSESS THAT, BUT IN MUCH LONGER RUNS FOUR TIMES THE AMOUNT OF DISTANCE THAN WE WERE ORIGINALLY PLANNING. AND HOW THAT'S IMPORTANT IS THAT WITH NOT HAVING TO ACCESS POSSIBLY EVERY MANHOLE, MAYBE IT'S EVERY FOURTH MANHOLE WE CAN GET TO.

AND SO IT LIMITS THOSE ACCESS NEEDS THAT WERE ORIGINALLY NEEDED FOR NORMAL TECHNOLOGY.

BUT WE'RE ABLE TO THEN ADVANCE AND SECURE SOME ADDITIONAL TECHNOLOGY THAT HELPS REDUCE THE IMPACT. SO SO AS WE GO THROUGH THIS PROCESS, WE'RE GOING TO BE USING AND TRYING TO FIGURE OUT BETTER WAYS AND LESS IMPACTFUL WAYS TO BE ABLE TO ACCESS THAT SEWER MAIN. ALSO, I THINK THIS WAS A COMMENT FROM MISSUS BARBARA. WE WERE ALSO LOOKING AT OPPORTUNITIES TO MAYBE REMOVE THE SEWER MAIN FROM THE FROM THE CREEK BED. ALTHOUGH VERY CHALLENGING AND.

IN REALITY, WE'RE GOING TO ASK OUR CONSULTANTS TO LOOK AT THOSE OPTIONS. ARE THERE REASONABLE OPTIONS OUT THERE THAT COULD POSSIBLY REDUCE OR ELIMINATE SOME OF THAT OUTFALL WITHIN THOSE THAT CREEK AREAS? SO THEY'RE GOING TO BE LOOKING AT THAT AND LOOKING AT SOME OPTIONS FOR US AS WELL. WE'VE BEEN WORKING ACTUALLY BEFORE THIS, BUT WORKING WITH THAT COORDINATION, BRINGING BEFORE AN ITEM BEFORE THE COUNCIL HERE, THE SECOND BOARD MEETING AND COUNCIL AND THEN THE REMAINDER OF THOSE TASKS CAN BE CONDUCTED OVER THE NEXT SIX MONTHS. SO WITH THAT, WE'LL SEE FINAL TECHNICAL MEMORANDUMS AND SUMMARIES THAT WILL BE VISITING WITH OUR PARTNERS ON TO BE ABLE TO WALK THROUGH THOSE ASSESSMENTS. AND REALLY AS WE BEFORE WE GET INTO THOSE TASKS, WE'LL BE ABLE TO WORK WITH THE FOLKS AT THE PRESERVE IN DALLAS COUNTY TO KIND OF TALK ABOUT WHAT IS A PLAN DOES OKAY, IF THAT DOESN'T WORK, THEN MAYBE THERE'S AN ALTERNATIVE WE CAN COLLECTIVELY DECIDE UPON. SO IT'S IT'S INTENDED TO BE COMPREHENSIVE BUT YET COLLABORATIVE WITH THOSE STAKEHOLDERS AND DEVELOPING A BETTER APPROACH FOR HOW TO ACCESS THIS INFRASTRUCTURE AND ASSESS IT PROPERLY. AND WITH THAT, I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT ANYBODY MAY HAVE. ALRIGHT. WE'LL START WITH COUNCIL MEMBER THOMAS. YES. THANK YOU. I THINK MY QUESTION MIGHT BE FOR THE CITY MANAGER.

WHEN WE LAST MET ON JULY 21ST, I ASKED TWO QUESTIONS. NUMBER ONE, WHAT HAPPENED? AND WE DID GET A PRETTY GOOD EXPLANATION OF THAT. BUT I DIDN'T GET AN ANSWER TO THE QUESTION, WHAT PROCEDURES ARE WE PUTTING IN PLACE TO? I SAID GUARANTEE AT THE TIME TO MINIMIZE THE CHANCE THAT THIS CAN HAPPEN AGAIN. HAVE WE PUT IN A PUNCH LIST? WE HAVE A PUNCH LIST WHEN THE JOB IS DONE? DO WE HAVE ONE BEFORE IT BEGINS? WHAT HAVE WE DONE TO MINIMIZE THE CHANCES THAT THIS CAN HAPPEN AGAIN? SO I KNOW MIKE AND HIS TEAM HAVE PUT SOME PROCEDURES IN PLACE REGARDING WORK IN IN ANY FOREST OR WOODED AREA. REALLY, FROM MY PERSPECTIVE, I'M WAITING TO GET THE RESULTS OF THE AUDIT THAT WE REQUESTED BEFORE WE MAKE ANY ANY OTHER CHANGES ABOVE AND BEYOND THAT. SO I'D BE HAPPY TO REPORT BACK WHEN THAT AUDIT IS COMPLETED ON THAT WORK. OKAY.

VERY GOOD. ANY SO ANY TIMELINE FOR THAT OR IS THERE YOU OUGHT TO NORMALLY TAKE A CERTAIN

[00:15:02]

WHEN THEY WANT TO SURVEY THE INDIVIDUAL MANHOLE, WE MAY NOT SEE SOME PERSPECTIVE. THAT IS.

MORE HELPFUL WHEN YOU HAVE AN AERIAL PHOTO OF IT. AND SO WE WANT TO MAKE SURE WE LOCATE THAT AERIAL PERSPECTIVE AND ALIGN THAT WITH ACTUALLY WHERE IS THE SEWER MAIN CONFIRMED ON THE GROUND. BUT THE REASON I ASK IS BECAUSE OUR LAST MEETING FOR THE PRESERVE, I DID ASK SPECIFICALLY ABOUT DRONES AND I WAS TOLD THAT IT WASN'T FEASIBLE. SO IT'S A LITTLE ALARMING THAT NOW ALL OF A SUDDEN WE CAN TAKE A HORN, AN OUTRAGEOUS AMOUNT OF MONEY TO DO THE SAME THING THAT WE WEREN'T PHYSICALLY ABLE TO DO. SO THAT'S A LITTLE FRUSTRATING, IF I MAY, THAT I THINK FROM THE FORESTED PRESERVE AREA, IT'S RATHER UNFEASIBLE. THEY MAY BE ABLE TO USE SOME SMALLER DRONES. AND SO WE'RE GOING TO ASK KIMLEY-HORN TO SEE IF THEY COULD DO THAT. IT'S NOT EXACTLY WHERE THE SEWER MAIN IS AT, BUT IS THAT BUT MAYBE IT CAN BE USED TO DOCUMENT DAMAGE THE AREA DAMAGE IN THE FORESTRY OR IN THE FOREST AREA PRESERVE AREA. THE OTHER THING IS, WHAT KIMLEY-HORN IS GOING TO BE ABLE TO DO IS USE THE SAME THE DRONES TO CONFIRM WHERE THOSE MANHOLES ARE LOCATED. WE CAN'T. AND THAT'S WHAT KEVIN HORN'S CHALLENGE IS. WHERE IS THAT EXACT MANHOLE IN THE CREEK THAT WE CAN VISIBLY SEE AND TIE THAT TO AN AERIAL PHOTOGRAPH? WE WEREN'T ABLE TO DO THAT. AND KIM HORN MAY BE ABLE TO DO THAT FOR US, IS WHAT THE INTIMATED TO US. SO IN OUR LAST MEETING WE WERE SHOWN A MAP WITH MANHOLES. SO WAS THAT MAP FABRICATED OR. NO. WHAT WHAT WE SEE SOMETIMES IN A GIS IS WHERE WE THINK THE MANHOLE SHOULD BE LOCATED. IT MAY NOT HAVE EVER BEEN FIELD VERIFIED AND ALIGN PERFECTLY WITH WHERE GIS IS. AND THIS IS WHAT WE'RE ASKING KIMLEY-HORN WE'RE HAVING TROUBLE SOMETIMES BECAUSE, FOR EXAMPLE, SOME SEWER MAINS GET PULLED OFF IN A RADIUS AND IN A CURVE, AND SO THAT MAY OR MAY NOT BE WELL DOCUMENTED IN THE AS BUILT AND FIELD VERIFIED. IT MAY HAVE NEVER BEEN FIELD VERIFIED. AND THAT'S WHAT WE WANT TO BE SURE OF, IS ACTUALLY AT THAT GPS LOCATION. WE CAN SEE SOMETIMES MANHOLES, BUT WE'RE NOT SO SURE WHERE THAT IS IN RELATION TO PROPERTY BOUNDARIES, TREES, FOREST AREAS. SO WE'RE ASKING KIMLEY-HORN TO DO A MORE DETAILED, ROBUST ASSESSMENT OF WHERE OUR INFRASTRUCTURE IS AT IN THAT REGION. SO JUST LIKE TO GET IT OUT THERE. THAT WOULD HAVE BEEN GREAT INFORMATION TO KNOW.

WHILE WE WERE LOOKING AT MULTIPLE MAPS OF MANHOLES LAST TIME, BECAUSE I WALKED AWAY THINKING WE KNEW WHERE THE HELL'S MANHOLES WERE AND NOW WE'RE LEARNING WE WE MIGHT NOT ACTUALLY KNOW WHERE MANHOLES. AND I UNDERSTAND THIS IS NOT A PERFECT WORLD, I GET THAT. BUT AT THE SAME TIME, IF WE'RE PREACHING TRANSPARENCY, WE NEED THE WHOLE STORY, NOT JUST A PART OF THE STORY. SO BECAUSE THAT MAKES US LOOK VERY UNRELIABLE AND UNTRUSTWORTHY AND THAT IS NOT A GOOD FEELING. SO I ARE YOU FAMILIAR WITH THIS FREESE AND NICHOLS, INC. REPORT THAT WE HAVE ON THE PRESERVE. HAVE YOU READ IT? YEAH. HAVE YOU READ IT BEFORE? WERE YOU DESTROYED THE FOREST? NO. SO MY QUESTION IS, IF THE AVERAGE CITIZEN COULD FIND THIS REPORT FAIRLY EASY AND READ IT, WHY COULDN'T WE? THAT THAT IS A LITTLE A LITTLE CRAZY. THERE'S

[00:20:04]

THE SERVICE AREA THAT THEY ARE SPEAKING OF IS NORTH OF 190. THIS IS NOT GOOD FOR US AT ALL.

IT. I GUESS I'M NOT UNDERSTANDING WHAT YOUR QUESTION. WE WERE TOLD NO ONE HAS SEEN THIS LINE IN 70 YEARS SINCE THEY PLACED THE LINE. IT'S TWO DIFFERENT LINES. THAT LINE IS THE LINE THAT WAS PLACED BACK IN 2007 2007. THERE IS A LINE THAT WAS PUT IN PLACE IN 1970. THAT'S THE PARALLEL LINE THAT WE SHOWED YOU ON THE HOW MANY FEET IS THAT LINE? BECAUSE THIS IS COVERING 11,000, 11,000 LINEAR FEET. IELIEVE THERE'S ABOUT 1500 THAT RUNS THROUGH THE THROUGH THE PRESERVE THAT WAS ACTUALLY TUNNELED. BUT THAT IS THE SECOND LINE THAT WE WERE TALKING ABOUT THAT STILL HAS NOT BEEN INSPECTED SINCE 2007.

SO WHY WHY DID WE NEED TWO YEARS LATER TO REASSESS THE LINE? IT DOESN'T MAKE SENSE.

THIS WAS A PAPER. IT WAS AN ABSTRACT THAT WAS WRITTEN BY THE COMPANY THAT ACTUALLY DESIGNED THE LINE. SO I CAN'T TELL YOU WHAT THEIR INTENT WAS OTHER THAN THE FACT THAT THIS IS JUST AN ABSTRACT PAPER. I MEAN, I WOULD DIFFER, BUT I'M NOT HERE TO ARGUE ABOUT IT.

THERE'S THERE'S A LOT OF INFORMATION IN HERE THAT SEEMS LIKE IT WOULD HAVE BEEN VERY BENEFICIAL BEFORE WE WENT INTO THIS PRESERVE. I IT'S INSANE TO ME. WHERE WAS THE SOCCER STADIUM OR THE SOCCER FIELDS GOING TO TIE IN TO THE PRESERVE LINE? HOW WOULD IT HAVE AFFECTED THE PRESERVE THAT STUDENT STILL WORKING THROUGH THE ALIGNMENT ON THE I MEAN, I'M SORRY, THE WHERE THAT LINE WILL WILL TIE IN, BUT THERE WAS NOT AN INTENT FOR IT TO RUN DOWN THROUGH THE PRESERVE. THERE ARE ADDITIONAL LINES THAT ARE LOCATED. IS IT ON THE EAST SIDE OF LEHMAN FOREST, WHERE EXISTING NEYMAN FOREST IS? THAT'S THE ALIGNMENT THAT WE WERE LOOKING AT. BUT WE HAVE PAUSED DESIGN ON THAT AND WE DON'T HAVE A DEFINED ANSWER FOR YOU AT THIS TIME. SO YOU THE INFRASTRUCTURE FROM WHERE THAT STADIUM WAS GOING TO BE WOULD NOT HAVE AFFECTED THE LINE THAT GOES THROUGH THE PRESERVE, A SEWER LINE THAT GOES THROUGH THE PRESERVE. THERE WAS NEVER AN INTENT TO TIE INTO THAT SEWER LINE IN THE PRESERVE.

THANK YOU. MAYOR PRO TEM. LOOK, I WAS JUST HOPING THAT YOU COULD SHARE THAT PAPER WITH KIMLEY-HORN WHILE THEY'RE LOOKING AT OTHER. I MEAN, IT WOULD BE REALLY NICE TO GET THE SEWER LINE OUT OF OUT OF THE CREEK. AND I KNOW THAT THAT'S QUITE EXPENSIVE. AND MAYBE IT'S A FUTURE BOND PROGRAM PROJECT. I THINK IT WOULD BE WORTH LOOKING AT THAT. AND MAYBE, MAYBE WE CAN DO MINIMAL WORK NOW AND AND REALLY GET SOMETHING DONE LATER THAT WOULD BE SUPPORTED BY A BOND. SO I WOULD LIKE FOR THEM TO LOOK AT THAT AS AN OPTION. AND I'M, YOU KNOW, WHATEVER, WHATEVER DOCUMENTATION THEY CACAN USE TO HELP MAKE THAT HAPPEN. THAT WOULD BE GREAT. THANK YOU. THAT'S DEFINED COMPONENT WITHIN THEIR SCOPE IS TO LOOK AT ANY RECORDS THAT WE HAVE THAT MAY RELATE TO THE CONSTRUCTION, THE DESIGN OF THOSE ORIGINAL LINES.

SO WE'D BE HAPPY TO SHARE THAT AS WELL. THANK YOU, THANK YOU, THANK YOU MA'AM. COUNCIL MEMBER WILLIAMS THANK YOU MAYOR. MARK, CAN YOU GO BACK TO SLIDE? YEAH. OKAY. YOU. YOU WENT THROUGH THAT. BY POINT BY POINT. HOW ARE YOU HOW DO YOU WAS IT YET COMMUNITY HORN WILL BE. I ASSUME THE THE CONSULTANT COMPANY IS GOING TO BE DOING THIS. HOW DO YOU INTEND TO

[00:25:03]

IF COUNCIL APPROVES THAT CONTRACT, WE'LL HAVE A KICKOFF MEETING WITH THE STAKEHOLDERS IN THE ROOM TO TALK ABOUT WHAT THEIR GOALS AND OBJECTIVES ARE FOR ALL THE STAKEHOLDERS OF WHAT THE PROJECT LOOKS LIKE. BUT, YOU KNOW, WE'VE HAD SOME DIALOG IN DEVELOPING THAT SCOPE BACK WITH DALLAS COUNTY AND WITH THE SPRING CREEK PRESERVE BOARD IN PARTICULAR. AND WE'VE ADJUSTED SOME OF OUR SCOPES TO BE ABLE TO ALLOW OUR CONSULTANT TO, YOU KNOW, ONE SMALL EXAMPLE WOULD BE THERE WAS SOME CONCERN WITH REGARD TO SOME FOLKS KNOWING EXACTLY THE SPECIFICS WITH REGARD TO THE HABITAT AND THE FLORA AND FAUNA WITHIN THAT PRESERVE. AND THERE WERE CERTAIN EXPERTS THAT WERE RECOMMENDED THAT THE CONSULTANT VISIT WITH. SO WE ADDED SOME ADDITIONAL HOURS IN THERE ON THAT SCOPE. WE ASKED KIMLEY-HORN TO TAKE SOME ADDITIONAL TIME TO MEET WITH THOSE FOLKS TO GET THEIR THOUGHTS ABOUT, YOU KNOW, WHAT WAS MOST IMPORTANT, WHAT TYPE OF SPECIES OF OF FLORA OR FAUNA THAT WAS MOST IMPORTANT TO THEM.

AND SO ALL ALONG THIS WAY, IN DEVELOPING THIS SCOPE, WE'VE BEEN ASKING THE STAKEHOLDERS, IS THERE SOMETHING ELSE THAT WE HAVEN'T CONSIDERED? AND SO I ENVISION A COLLABORATIVE PROGRESS, AND THEN WE HAVE A TASK COMPLETE. I ENVISION BRINGING THOSE STAKEHOLDERS TO THE TABLE AND LETTING KIMLEY-HORN EXPLAININ TO ALL OF US COLLECTIVELY AT THE SAME TIME, YOU KNOW, WHAT DID THEY LEARN? HERE'S WHAT THEIR RECOMMENDATIONS BE, AND THEN SOLICIT FEEDBACK FROM THE STAKEHOLDERS. AND I ENVISION THAT ALL ALONG THE WAY WITH THE PROJECT. AND WILL YOU IN TURN BRIEF THIS COUNCIL ON WHAT HAS COME OUT OF THOSE RECOMMENDATIONS OR WITH THE INPUT? I THINK SO, YES, SIR. YES, SIR. ABSOLUTELY. WE WOULD WE WOULD MAKE THE POINT TO BRIEF THIS COUNCIL. I THINK THAT GIVE AND TAKE, BOTH WITH THE STAKEHOLDERS AND AND HAVING KIMLEY-HORN HEAR WHAT THE CONCERNS ARE, WE SHOULD BE ABLE TO RESOLVE THOSE CONCERNS. BUT CERTAINLY KEEPING COUNCIL ABREAST OF WHAT THE CURRENT.

PROGRESS TO DATE IS HAPPENING ON THAT PROJECT. AND MY LAST QUESTION IS GOING INTO THIS, THIS THE CONCERNS OF THE STAKEHOLDERS, MAYBE MATERIAL IN DEVELOPING THE FINAL PRODUCT.

RIGHT, ABSOLUTELY. SO. WE'LL KIMLEY-HORN IN IN THAT CONTRACT WILL SPECIFY WILL THEY ENGAGE THE STAKEHOLDERS AND GET GATHERING. BECAUSE I'VE HEARD SOME INFORMATION TONIGHT THAT THAT I THINK MAYBE MY EARS PERK UP. I DON'T NECESSARILY KNOW ALL KNOW WHAT YOU'RE TALKING ABOUT, BUT I KNOW SOME. SO WILL YOU WILL YOU IMPRESS ON KIM HORN THAT THAT AND THE BEFORE THE DEVELOPMENT OF THE CONTRACT THAT YOU GET THE THE INPUT OF STAKEHOLDERS? YES, SIR. YEAH.

THAT'S THAT'S BEEN A LOT OF OUR DISCUSSIONS WITH KIMLEY-HORN TO MAKE SURE THEY HAVE ENOUGH TIME THAT THEY'RE AT THE TIME IS APPROPRIATE AT CERTAIN PHASES OF THE PROJECT TO OR THERE ARE CERTAIN TASKS THAT THEY NEED TO MAKE SURE THAT WE'RE ENGAGING ALL STAKEHOLDERS. SO I THINK THEY FEEL THAT I KNOW I'VE INTIMATED THAT TO THEM AND AND EVEN TO SOME POINTS WHERE I WANTED TO MAKE SURE WE HAD ENOUGH HOURS TO COVER THOSE MEETINGS WITH THOSE EXPERTS AND STAKEHOLDERS. YES, SIR. THANK YOU. THANK YOU MAYOR. THANK YOU SIR. COUNCILMEMBER BASS, THANK YOU. YOU KNOW, I WANT TO TALK A LITTLE BIT ABOUT SOME OF MY OPINION. I WANT TO TALK A LITTLE BIT ABOUT SOME FACTS. I DO FEEL THAT GOING FORWARD THAT WE'RE ON THE RIGHT TRACK.

UNFORTUNATELY, I FEEL THAT WE, YOU KNOW, AS A CITY, HAVE NO EXCUSE FOR GETTING OFF TRACK TO BEGIN WITH, ESPECIALLY SINCE WE HAVE THIS THIS DOCUMENT IS PLANNING A SANITARY SEWER TRUNK LINE WHILE TRYING TO PROTECT THE FOREST PRESERVE. OKAY, ONE OF THE AUTHORS OF THIS WAS THE CITY OF GARLAND EMPLOYEE WITH THE CITY OF GARLAND. EMPLOYEE ADDRESS, EMAIL ADDRESS AND THE CITY HALL ADDRESS ON THE DOCUMENT. SO THIS IS SOMETHING THAT WE HAD ACCESS TO AS A CITY.

[00:30:03]

SO THAT IS THE ONE THAT WE'RE TALKING ABOUT. THAT WAS FROM 1970. IT DOESN'T IT DOESN'T ADDRESS ANY OTHER ONE EXCEPT THE ONE EXCEPT THE PROPOSED ONE BEING PROPOSED IN 2009. SO THERE'S THERE'S NOT A SECOND LINE, A SECOND TRUNK LINE REFERENCED IN HERE. AND IT DOES THE POINT OF THIS, THE POINT OF THIS DOCUMENT IS TO ASSESS FOR DIFFERENT TYPES OF ACCESSING THE LINE. I'M SORRY FOR DIFFERENT TYPES OF CREATING A PARALLEL LINE TO THE EXISTING LINE. AND IT ADDRESSES IN FOUR DIFFERENT MEASURES AND EVEN HAS THE SUGGESTED ONE, THE SUGGESTED MEASURE OF HAND TUNNELING WITH TUNNEL LINER PLATE. SO IT DOES HAVE I MEAN IT'S GOT IT IDENTIFIES THE 1370 FIVE FOOT LINE THAT'S IN THE CREEK. IT TALKS ABOUT THAT. IT TALKS ABOUT FOUR DIFFERENT OPTIONS FOR CREATING A PARALLEL LINE. IT HAS A RECOMMENDATION OF THE PARALLEL LINE. SO IT'S REALLY THERE'S THERE'S NOTHING AMBIGUOUS ABOUT WHAT'S IN HERE.

THE INFORMATION IS IN HERE. IT SAYS IT TALKS ABOUT PRESERVING I MEAN EVEN THE TITLE OF IT PROTECTING A FOREST PRESERVE. IT TALKS ABOUT. PROTECT TREES AND VEGETATION FROM BEING DISTURBED, AVOID LARGE MITIGATION ISSUES. MANY ROOT ALTERNATIVE AND METHODS WERE RESEARCHED. ALTERNATIVE TO DESTROYING A LARGE STRIP OF TREES AND VEGETATION IN THE SPRING CREEK FOREST PRESERVE. SO THE CONCERN IS WE KNEW THIS IN 2009 AND IT WASN'T JUST THE THIRD PARTY DOING THIS. THERE'S A CITY OF CITY OF GARLAND EMPLOYEE ON HERE. AS AN AUTHOR, WE KNEW THIS IN 2009. HOW DID WE THEN FORGET THIS INFORMATION 15 YEARS LATER WHEN SOMEONE FOUND IT JUST LIKE THAT WHEN THEY LOOKED FOR IT? WE NEED TO AS A CITY. IT'S NOT. I'M NOT SAYING IT'S MALICIOUS. DEFINITELY NOT. BUT IT'S DEFINITELY NEGLECT. YOU KNOW, IF INFORMATION IS THERE IN THE COMMUNICATION THAT WE HAVE AND THE ACCESS THAT WE HAVE, I CAN GO ON THE INTERNET AND TYPE IN THREE WORDS AND FIND ANYTHING IN THE WORLD YOU WANT ME TO FIND. RIGHT. AND THAT SMALL AMOUNT OF RESEARCH WASN'T DONE ON THIS PROJECT. HOW ARE WE TO KNOW THAT IT'S NOT GOING TO BE YOU KNOW, THIS ISN'T GOING TO HAPPEN AGAIN. YOU KNOW, I'M NOT CONCERNED ABOUT THIS PROJECT GOING FORWARD. I'M CONCERNED ABOUT HOW WE GOT TO WHERE WE ARE NOW, AND I'M JUST NOT SATISFIED WITH THE ANSWERS WE'VGOTTEN SO FAR, ESPECIALLY WITH DOCUMENTATION LIKE THIS JUST COMING OUT. SO I DON'T HAVE ANY QUESTIONS. I DON'T WANT ANY ANSWERS. WHAT I'VE READ IS FACT AND WAS WRITTEN IN 2009, 16 YEARS AGO. AND THAT'S THAT'S ALL I GOT. THANK YOU. THANK YOU, SIR. DEPUTY MAYOR PRO TEM. THANK YOU, MR. MAYOR.

JUST A COUPLE OF QUESTIONS I HAVE IS, DO YOU KNOW WHETHER WE HAVE ADDED A LAYER TO OUR GIS SYSTEM THAT HAS THE BOUNDARIES OF THE SPRING CREEK PRESERVE AND ANY OTHER SENSITIVE AREAS IN GARLAND? SEEMS LIKE THAT WOULD BE SOMETHING THAT WOULD BE EASY ENOUGH FOR US TO ADD.

KIND OF LIKE A NOTICE TO AIRMEN THAT THEY HAVE THAT THIS IS A BOUNDARY THAT HAS SPECIAL CARE NEEDS TO BE HAD ON IT. I DON'T HAVE AN ANSWER FOR YOU RIGHT NOW, BUT I CAN CERTAINLY CHECK INTO THAT. AND IF NOT, IT SHOULD BE EASY TO DO TO ADD THAT AS A LAYER. I THINK THAT WOULD BE A LOGICAL SOMEWHERE BECAUSE I'VE SEEN IT. I JUST DON'T KNOW IF IT'S, YOU KNOW, WHICH MAP IT'S TIED TO SPECIFICALLY. OKAY. THAT WOULD BE SOMETHING THAT IF SOMEONE WAS GOING TO START DIGGING IN AN AREA, THAT WOULD BE A A FLAG RIGHT THERE FOR PEOPLE. SECOND THING, LET'S TALK ABOUT THE REMOVING THE SEWER LINE FROM THE CREEK. WHAT DOES THAT MEAN? DOES THAT MEAN PULLING IT OUT AND LITERALLY PUTTING IT ON ONE BANK OR THE OTHER? AS WE STATED BACK EARLIER, TYPICALLY, IF WE'RE REMOVING A SEWER LINE FROM A CREEK, IT WOULD REALLY INVOLVE PUTTING IN TWO ADDITIONAL LINES, BECAUSE YOU HAVE TO BE ABLE TO SERVICE BOTH SIDES OF THE CREEK. OKAY, WE DON'T KNOW ALL OF THE INS AND OUTS OR THE PLUSES AND MINUSES ASSOCIATED WITH THAT. THAT ■IS&G CAN WE WANT TO TAKE A LOOK AT AS PART OF THIS WORLD SCOPE THAT'S BRINGING IT UP LITERALLY OUT OF THE CREEK AND ONTO A BANK? SO I'M NOT SURE HOW THAT DIVE WITH A WITH A FOREST PRESERVE, BUT LIFTING THAT WOULD ALSO REQUIRE LIFTING STATIONS. CORRECT. NOT SURE ON THE DETAILS YET. I KNOW ONE OF THE CHALLENGES THAT WAS MENTIONED IN THE ABSTRACT IS THAT THEY WERE HAVING A DIFFICULT TIME BEING ABLE TO

[00:35:02]

SO ON THE BANKS PARALLEL TO THE ON LINE FROM 1970. OKAY. AND BUT THAT WOULD BE ONE THAT WE'RE EXPLORING REPLACING ALSO OR ASKING CAN WE HORN TO AS PART OF THEIR CONTRACT. THAT'S ONE OF THE LINES THAT WILL BE INSPECTED AS WELL. INSPECTED. OKAY. WELL THANK YOU. THAT'S ALL THE QUESTIONS I HAD. THANK YOU SIR. COUNCIL MEMBER MOORE THANK YOU, MR. MAYOR. I HAVE TO ADMIT THAT I TOO WAS A LITTLE CONCERNED WHEN I READ THE DOCUMENT THAT HAS RECENTLY SURFACED AS IT RELATES TO THE STUDY THAT HAD BEEN CONDUCTED PRIOR TO THIS EPISODE TAKING PLACE. FIRST OF ALL, CAN WE SPEAK TO AGAIN? I HEARD YOU SAY THAT THERE'S THERE'S TWO DIFFERENT LINES. DOES THIS DOCUMENT SPEAK TO TWO DIFFERENT LINES OR TO ONE LINE? MY OPINION, IT SPEAKS TO TWO DIFFERENT LINES. IT SPEAKS OF THE EXISTING LINE THAT'S OUT THERE. THAT WAS THE STATEMENT THAT WAS MADE ABOUT THE LACK OF CAPACITY TO SERVICE THE NORTH AREA. AND IT TALKS ABOUT THE FLOW MONITORING THAT WAS DONE, FLOW METERING THAT WAS DONE ON THAT LINE TO INDICATE THAT IT DID NOT HAVE THE CAPACITY NECESSARY. AND THEN IT SPEAKS SPECIFICALLY TO THE METHODOLOGY THAT WAS USED TO INSTALL THE PARALLEL LINE, TO OFFLOAD SOME OF THAT FLOW AND TO ALLOW FOR THE CAPACITY NEEDED TO SERVICE THAT AREA. THIS LATEST DOCUMENT, I MEAN, IT REALLY DOES LAY OUT IN VERY INTRICATE DETAIL OUR RESPONSIBILITY AND WHAT WE SHOULD HAVE BEEN LOOKING AT AS IT RELATES TO THE WORK THAT WE WERE DOING THERE. SO I WANT TO DIRECT A QUESTION NOW TO OUR CITY MANAGER. HOW DO YOU THINK THAT WE MISSED THIS DOCUMENT? SO AS FAR AS MISS THE DOCUMENT, I MEAN, THE FIRST I SAW IT WAS LAST WEEK. AND SO IF YOU WANT TO CALL THAT A MISS, THAT'S A MISS. THAT DOCUMENT. AND CRYSTAL, CORRECT ME IF I'M WRONG HERE. WHEN THE CITY REALIZED THAT WE NEED MORE SEWER CAPACITY IN THIS AREA, WE HIRED FREESE AND NICHOLS TO INVESTIGATE HOW MUCH MORE CAPACITY WE NEEDED. HOW COULD WE BUILD A NEW SEWER LINE? AND EVENTUALLY WE BUILT A NEW SEWER LINE. AND USING FREESE AND NICHOLS FINDINGS, WE BUILT THAT SEWER LINE UNDERNEATH THE FOREST PRESERVE. AND WE STATED THAT BACK IN JULY, IT'S ON THIS MAP. IT WAS TALKED ABOUT IN JULY TO GREAT LENGTH. THE PAPER THAT YOU'RE READING, AND THIS HAPPENS SOMETIMES IN IN MUNICIPAL GOVERNMENT WHEN WE DO SOMETHING INNOVATIVE OR DIFFERENT, THE CONSULTANT THAT WE WORKED WITH ON IT DECIDED, HEY, THIS IS MAYBE SOMETHING THAT THE RESEARCH INDUSTRY, THE, THE WASTEWATER INDUSTRY COULD BENEFIT FROM UNDERSTANDING. WE WANT TO TELL OUR STORY ABOUT THIS SEWER LINE THAT WE BUILT UNDERNEATH A FOREST PRESERVE, WITHOUT MANHOLES TO BE ABLE TO INSPECT IT. AND SO THAT'S WHAT THAT'S WHAT YOU'RE READING IS AN ACADEMIC PAPER OF A STUDY THAT WAS DONE BY FREESE AND NICHOLS AND WORK THAT WAS DONE BY THE CITY. THIS THIS WAS OUR WORK THAT WE DID. AND WE'RE NOT TRYING TO HIDE THE FACT THAT THERE'S ANOTHER SEWER LINE. HAD WE KNOWN ABOUT THIS PAPER BACK IN JULY 20TH, IT WOULD HAVE PROVIDED SOME CONTEXT. BUT THIS IS THIS NEW PAPER THAT'S COME OUT IS NOT NEW FOR ONE, MAYBE NEW TO SOME OF US THAT ARE AROUND. BUT THE FACT THAT THAT WE WE BORED A HOLE UNDERNEATH THE FOREST PRESERVE TO PUT A SEWER LINE IN. WE KNEW ABOUT THAT. THAT'S NOT NEW INFORMATION TO THE CITY. WE WE'VE BEEN VERY OPEN ABOUT THE FACT THAT IN 2008 NINE, THE CITY BUILT A SECOND LINE TO TO HOLD MORE CAPACITY FOR THIS AREA, THAT THAT'S WHAT THIS PAPER IS. THIS IS NOT SOME EARTH SHATTERING NEW DATA OR INFORMATION. THIS IS SOMETHING THAT FREESE AND NICHOLS DID FOR THE CITY. WE PAID THEM TO DO THIS BACK IN THE DAY. NOT THE PAPER SPECIFICALLY, BUT THE WORK FOR THIS, THIS PARTICULAR SEWER LINE. SO THAT THAT'S WHAT THIS THAT'S WHAT THE PAPER IS ABOUT. WE KNOW WE KNOW WE'VE KNOWN FOR AS LONG AS WE'VE HAD A SEWER SYSTEM THAT THERE'S TWO LINES OUT THERE, AND THIS WORK WAS DONE TO INCREASE CAPACITY BECAUSE WHAT WAS BUILT BACK IN THE 70S WAS NOT ENOUGH. AND IT STILL ISN'T GOING TO BE ENOUGH. WE STILL HAVE TO GO ACCESS IT, PUT OUR EYES ON IT. THIS PAPER FROM THE WE'RE REFERENCING HERE WOULD NOT HAVE CHANGED THE FACT THAT WE STILL NEED TO ACCESS

[00:40:05]

THANK YOU. I REALLY DID WANT SOME CLARITY BROUGHT TO THAT DOCUMENT, BECAUSE IT DOES APPEAR THAT I DIDN'T KNOW THERE WAS AN ACADEMIC PAPER EITHER. I REALLY THOUGHT THAT ITIT WAS A STUDY THAT HAD BEEN CONDUCTED PRIOR TO THIS, NEITHER HERE NOR THERE. I THINK IT ANSWERS THE QUESTION THAT HAS BEEN ASKED, AND THAT IS HOW DID WE GET HERE? I THINK THAT'S VERY IMPORTANT THAT WE ANSWER THAT QUESTION, BECAUSE IF WE DON'T KNOW THAT ANSWER, THEN WE'RE SUBJECT TO MAKE THE SAME MISTAKES THAT WE'VE MADE IN THE PAST. I'M KIND OF AT THAT POINT NOW THAT NOW THAT THAT HAS BEEN ANSWERED FOR ME, I THINK THAT I REALLY DO LIKE WHAT CAME FORWARD INITIALLY FROM THE REPRESENTATIVE, FROM THE PRESERVE. AND THAT IS THEY'RE VERY SATISFIED WITH WHAT THEY HAVE SEEN, WHAT THEY'VE HEARD IN THE MANNER BY WHICH WE'RE GOING TO BE GOING FORWARD. AND I THINK THAT FOR ME, AT THIS POINT, I AM READY TO TAKE THIS ISSUE FORWARD TO THE EXTENT THAT WE CAN ASSURE THAT THIS TYPE OF SITUATION DOES NOT HAPPEN AGAIN. THANK YOU, MR. MAYOR. THANK YOU SIR. COUNCIL, LET ME ADDRESS THIS PAPER AS WELL FROM A CIVIL ENGINEERING PERSPECTIVE, BECAUSE THIS PAPER WAS PUBLISHED IN A CIVIL ENGINEERING BOOK, ACE PIPELINES 20, 2009. WE GET CALLS TO WRITE THESE KIND OF PAPERS ALL THE TIME. I HAVE A COLLEAGUE RIGHT NOW WHO'S WRITING AN ACADEMIC PAPER BASED UPON STRENGTH OF CONCRETE ANALYSIS, BASED UPON THE COLOR OF IT. ONCE YOU POUR THE CONCRETE, THESE KIND OF THINGS HAPPEN ALL THE TIME. THEY'RE PRESENTED AT OUR ANNUAL CONFERENCE. THIS IS EXACTLY WHAT THE CITY MANAGER SAID, IS THAT THERE WAS A UNIQUE SITUATION HERE IN GARLAND. THEY DECIDED TO WRITE AN ACADEMIC PAPER, AND IF YOU READ THE SUMMARY OF IT, IT SAID, THE CITY OF GARLAND AND FANNY FRIESEN NICHOLS CHOOSE TO PURSUE THIS ALIGNMENT. THEY DID IT TOGETHER AFTER ANALYZING FOUR DIFFERENT ONES AS THE PREFERRED PREFERRED ROUTE FOR THE PROPOSED SANITARY SEWER LINE. THIS IS JUST AN ADDITIONAL LINE TO RELIEVE PRESSURE OFF OF WHAT THE EXISTING LINE WAS ALREADY THERE. I DON'T UNDERSTAND THE OUTRAGE ABOUT THIS PAPER JUST BECAUSE IT'S SOMETHING THAT WAS FOUND ONLINE THAT WAS PUBLISHED. I WISH I WOULD PUBLISH MORE PAPERS ON THE UNIQUE PROJECTS THAT I WORK ON EVERY DAY AND, YOU KNOW, HAVE MY NAME AS FAR AS THE PERSON WRITING IT FOR THE CITY. THAT PERSON IS AN ENGINEERING TRAINING, AND THEY'RE NOT A PROFESSIONAL ENGINEER. I ASSUME IT'S A YOUNGER PERSON WHO WAS ON THIS PROJECT, WHO IS PERHAPS COORDINATING THIS PROJECT WITH THE CITY, THAT SHE WAS LUCKY ENOUGH TO WORK ON IT AND CONTRIBUTED TO THE PROCESS WITH FREESE AND NICHOLAS TO GET THIS PAPER PUBLISHED. SO I GIVE HER CREDIT FOR BEING INVOLVED IN THAT PROCESS AND GETTING HER NAME ON A PUBLICATION AS WELL. BUT I DON'T THINK THIS PROVIDES ANY ADDITIONAL INFORMATION. IT ADDRESSES THAT MAIN LINE THAT WAS ALREADY THERE. THIS IS JUST FOR THE RELIEF OF ONE THAT WAS BORN UNDER IT. AND APPARENTLY, ACCORDING TO THIS, IN CONJUNCTION WITH DECIDING WITH THE CITY, FREESE, NICHOLS AND THE CITY SIDE AT THE TIME, THAT WAS THE BEST OPTIONON TO GO UNDERNEATH THE THE PRESERVE BECAUSE WE COULDN'T OPEN CUT THE PRESERVE AT THAT TIME. I THINK IT GIVES KIMLEY-HORN A GOOD STARTING POINT WITH FOUR ALTERNATIVES TO LOOK AT ALREADY THAT THEY HAVE ALREADY ANALYZED FOR A REROUTING IT OUT OF THE CREEK. BUT DEPUTY MAYOR PRO TEM, AS FAR AS REMOVING THE PIPE FROM THE SEWER, I DOU THAT THEY'LL RIP OUT THE SEWER LINE. IF WE DECIDE TO MOVE IT, IT'S GOING TO STAY THERE. THEY'LL PLUG IT AND THEY'LL GET IT IN PLACE AND THAT SEWER WILL REMAIN IN THE CREEK. I IMAGINE IT WILL JUST BE CONCRETED INTO THE IN PLACE AS IT IS, SO THAT I'M NOT WORRIED ABOUT THAT BEING DISTURBED. I'M MORE WORRIED ABOUT ANY FUTURE DISTURBANCE FROM A DIFFERENT ALIGNMENT. SO MAYBE THIS PAPER CAN SHED SOME LIGHT ON THAT AND CONTRIBUTE TO IT. KIMLEY-HORN HAS TO SAY ABOUT THE TOPIC. I REALLY DON'T THINK THIS GIVES US ANY NEW INFORMATION, BUT AS FAR AS THE TOPIC AT HAND, THE I THINK THIS PLAN WE HAVE GOING FORWARD WITH KIMLEY-HORN, LOOKING AT IT FROM AN ENGINEERING PERSPECTIVE MYSELF, I THINK IT'S VERY WELL STRUCTURED. IT GIVES US A GOOD STARTING POINT. IT'S BY NO MEANS THE END OF THIS. WE ARE GOING TO HAVE MORE DISCUSSIONS ON THIS GIVEN THE DATA, AND I'M THANKFUL THAT IN SIX MONTHS WE'LL HAVE MORE DATA ON THIS TIMELINE TO COME AT IT. HOPEFULLY WE CAN HAVE MORE DISCUSSIONS WITHIN AND PROCESS AND MAKE MORE DECISIONS ABOUT HOW WE WANT TO GO FORWARD AT THAT TIME. OKAY, COUNCIL MEMBER DUTTON, YOU'RE IN THE QUEUE. I'LL GIVE YOU ONE MORE SHOT AT THIS, MA'AM, SO I, I HEAR WE'RE TRYING TO GET THIS TO THE PAPER, AND THE PAPER IS I'M NOT EVEN FOCUSED ON THE REPLACEMENT OF A LINE BECAUSE WE HAVEN'T REPLACED ANYTHING. WE HAVEN'T TOUCHED ANYTHING EXCEPT FOR DESTROYED THE FOREST. SO THE THE REASON WHY THIS PAPER IS IMPORTANT IS IT MENTIONS 35 DIFFERENT TIMES. THIS PROPERTY WAS A MAJOR AREA OF CONCERN FROM THE VERY BEGINNING OF THE PROJECT. SURFACE CONSTRUCTION WOULD NOT BE ALLOWED ON THE FOREST PRESERVE. IN ORDER TO PROTECT A VARIOUS SPECIES OF PLANTS, ANIMALS THAT INHABIT THE AREA. SINCE CONSTRUCTION WOULD NOT BE ALLOWED ON THE PRESERVE, TRENCHLESS CONSTRUCTION ACTIVITIES WOULD BE NECESSARY FOR THIS SECTION OF LINE. IF ONE PAPER CAN MENTION 35 TIMES THE IMPORTANCE OF NOT DESTROYING A FOREST, HAD SOMEONE HAVE TAKEN THE TIME TO

[00:45:04]

THAT IS THE POINT. YOU CANNOT DISMISS THAT WE DESTROYED A PROTECTED FOREST. THAT'S WHY WE'RE HERE RIGHT NOW. IF WE HADN'T HAVE DESTROYED THAT FOREST, NO ONE WOULD HAVE EVEN REALIZED THAT THERE WERE SEWER THINGS GOING ON. SO YEAH, IT IS IMPORTANT. THIS PAPER DOES MATTER 100%. I YOU CAN TRY TO DISMISS IT ALL DAY LONG, BUT AT THE END OF THE DAY, THE DAMAGE AND DESTRUCTION THAT WE CAUSED IN THAT FOREST IS WHY WE ARE SITTING HERE RIGHT NOW. HAD SOMEONE HAVE TAKEN THE TIME TO DO THEIR DUE DILIGENCE, WE WOULDN'T BE HERE. NONE OF US WOULD BE HERE. THESE FOLKS WOULDN'T BE OUTRAGED AT WHAT WE DID. THE SIMPLE FACT THAT WE BULLDOZED OVER. HOW MANY PARTS? ANYBODY KNOW HOW MANY PARKS SIGNS WE BULLDOZED OVER, AND THEY'RE STILL SITTING ON THE SIDE OF OF THE DESTRUCTION. THAT IS WHY WE ARE SITTING HERE.

SO YES, THIS THIS IS IMPORTANT BECAUSE IT'S WHY WE'RE HERE. WE HAVEN'T TOUCHED ANY SEWER LINE.

HELL, WE DON'T EVEN KNOW WHERE THE MANHOLES ARE. SO IT IS VERY MUCH IMPORTANT. WE BREACHED CONTRACTS BY BULLDING A FOREST. THERE'S. THERE'S AN EMAIL FROM MIKE TO CRYSTAL.

JUNE 27TH. I COULDN'T SLEEP WITH THIS TOPIC ON MY MIND. WE HAVE SO MUCH WORK TO DO IN SPRING CREEK WITH NEW PROJECTS, AND I'M WORRIED NOW THAT THIS CAUSE THAT ABOUT THIS CAUSING DELAY OF THE WW PIPELINE FOR THE NEW SOCCER COMPLEX IN SPRING CREEK PIPELINE REPLACEMENT UNDER DESIGN. THAT'S WHY I ASKED ABOUT THE SOCCER STADIUM OR FIELDS, WHATEVER YOU CALL IT, THE WHATEVER AND HOW IT WAS GOING TO AFFECT THE PRESERVE. THE LINE THAT GOES THROUGH THE PRESERVE. THIS EMAIL SHOWS THAT IT DOES AFFECT IN SOME MANNER.

YOU CAN SHAKE YOUR HEAD ALL DAY LONG, BUT IT DOES AFFECT. OTHERWISE. WE WOULDN'T HAVE RUSHED IT. WHY WERE WE RUSHING IT? WHY ALL OF A SUDDEN WAS A MAJOR CONCERN. IT DOESN'T LOOK GOOD. THANK YOU. I THINK WE'VE, IF I MAY. SURE, PLEASE. SO A COUPLE OF THINGS. I BELIEVE WE HAVE BEEN REMISS IN NOT STATING THAT ONE OF THE THINGS AND I THINK YOU ASKED THE QUESTION, COUNCILMAN BASS, AS WELL AS YOU, COUNCILMAN THOMAS, ABOUT PREVENTING THIS IN THE FUTURE..

AND I FEEL THAT WE HAVE BEEN REMISS IN NOT STATING THAT WE HAVE ALSO BEEN IN LOCKSTEP WITH THE CITY OF GARLAND PARKS AND RECREATION DEPARTMENT, WHO ARE VERY, VERY MUCH SO INVOLVED IN THE OVERSIGHT, YOU KNOW, OVERSEEING THE PRESERVE. THAT WAS A FAIL ON OUR PART. BUT I CAN TELL YOU THAT FROM DAY ONE, WHEN WE STARTED THIS PROCESS OF RECOVERY, WE HAVE BEEN THE PARKS AND RECREATION DEPARTMENT HAS BEEN LOCKSTEP WITH US ALONG THE WAY. EVERY MEETING THAT WE HAVE, THEY ARE ALSO IN ATTENDANCE. EVERY TIME WE MEET WITH THE FOREST PRESERVE. PARKS AND RECREATION HAS ALSO BEEN IN ATTENDANCE. PARKS AND REC HAVE BEEN FULLY INVOLVED. FULLY, I GUESS, YOU KNOW, ASSOCIATED WITH EVERYTHING THAT WE'RE DOING MOVING FORWARD. I DO BELIEVE THAT REMOVING THAT SILO THAT HAS DEFINITELY EXISTED BETWEEN WATER UTILITIES AND PARKS AND RECREATION PROGRAM WILL HELP TO ALLEVIATE SOME OF YOUR CONCERNS ABOUT HOW DO WE PREVENT THIS GOING FORWARD, ESPECIALLY IN THIS MANNER. SO I DID WANT TO POINT OUT THAT WE HAVE NOT LEFT PARKS AND RECREATION OUT OF THIS PROCESS, AND THAT THEY ARE VALUED STAKEHOLDER IN THIS ENTIRE PROCESS. I DID WANT TO POINT THAT OUT. COUNCIL THEN COUNCILMAN WILLIAMS. YEAH, I THINK WE'VE AGREED THAT EVERY VERSION OF WHO DID WHAT AND WHO WAS BLAMED, I THINK CITY MANAGER HAS HAS SOME SUMMARIZED IT VERY WELL. I THINK OUR CHALLENGE IS AND MISS BARBARA OVER THERE AND AND THE OTHERS, THEY'RE, THEY'RE LOOKING FOR IS WHERE DO WE GO FROM HERE AND HOW DO WE PREVENT THIS KIND OF MISTAKE? I USE TERM MISTAKE FROM HAPPENING IN THE FUTURE. I THINK THAT'S WHAT THEY'RE LOOKING FOR. AND I, I THINK THAT THE PROPOSAL I'M WAITING TO SEE THE OTHER SHOE, BUT I THINK WE ARE HEADED IN THE RIGHT DIRECTION. THAT'S WHY I RAISED THE QUESTION ABOUT THE ROLE OF THE STAKEHOLDERS IN

[00:50:05]

BUT I THINK WE OUR CHALLENGE THIS THIS COUNCIL CHALLENGE IS, IS HOW DO WE MOVE THE NEEDLE TO MAKE SURE THAT IT DOESN'T HAPPEN AGAIN. AND SO I THINK THIS IS A GOOD PLAN. AND MARK, WHEN DO YOU ITS MIKE. MIKE MIKE I'M SORRY I'M THINKING I'M THINKING SOMEBODY ELSE. MIKE WHEN, WHEN DO YOU THINK YOU'LL HAVE AN UPDATE FOR THIS COUNCIL ON NEXT STEPS? THAT'S MY LAST QUESTION. I'LL BE LOOKING AT THE END OF NOVEMBER, PROBABLY AFTER THE FIRST STEP, BECAUSE WE'RE TAKING IT TO COUNCIL FOR YOUR CONSIDERATION NEXT COUNCIL MEETING. AND SO THAT PUTS US AT THE END OF OCTOBER. AND SO AT EARLIEST IT WOULD BE LATE NOVEMBER. BUT I WOULD SAY SOMETIME DURING NOVEMBER WOULD BE AN OPPORTUNITY FOR AN UPDATE. AND DURING THAT PERIOD OF TIME, WOULD THERE BE DISCUSSIONS WITH THE STAKEHOLDERS? OH YES, SIR, FROM BEGINNING TO END THERE'S.

POINTS IN WHICH I'M GOING TO BE DEMANDING CHECK IN POINTS WITH KIMLEY-HORN AND ALL THE STAKEHOLDERS. SO KIMLEY-HORN HAS BUILT THAT INTO THEIR BUDGET, BUILT THAT INTO THEIR TIMELINE. IT'S A LITTLE THIS IS PRETTY GENERIC, BUT THEY UNDERSTAND THE NEED TO INCLUDE ALL STAKEHOLDERS AND TO HAVE THOSE MEETINGS TO INTERACT. AND TO BE HONEST WITH YOU, WE HAVE SOME EXPERTS IN THE SPRING CREEK PRESERVE ON THE BOARD AND IN THEIR MEMBERSHIP THAT KNOWS MORE THAN PROBABLY ANYBODY IN THE STATE ON THESE ISSUES. AND SO IT'S OF TREMENDOUS VALUE TO BE ABLE TO COLLABORATE WITH THOSE FOLKS, AS WELL AS PARKS AS WELL AS DALLAS COUNTY TO GET THEIR FEEDBACK. SO IT'S JUST GOING TO BE A CONTINUOUS PART OF THAT. YES, SIR. LAST QUESTION, WILL, WILL ANY OF THOSE MEETINGS OR DISCUSSIONS BE DOCUMENTED LEADING TO TO THE YOU BRINGING THE FINAL CONTRACT TO US SO THAT IF SOMETHING HAPPENS TO HALF OF US DOWN, DOWN THE TRAIL, SIR, AND WE WON'T, WE CAN'T RECALL THAT YOU WOULD HAVE THERE'D BE A RECORD SOMEPLACE TO SAY THAT THAT THROUGH THIS, WITH THIS INITIATIVE, THERE WERE MEETINGS WITH THE STAKEHOLDERS ON XYZ DATE. YEAH. I WOULD EXPECT THAT FOR ALL OF OUR MEETINGS WITH KIMLEY-HORN AND THE STAKEHOLDERS IS TO HAVE A TRANSCRIBED DOCUMENT THAT REFLECTS THE MEETING, MEETING MINUTES, SO THAT WE CAN REPORT OUT BASED ON THAT. I THINK THAT'LL DO IT. THANK YOU MAYOR. THANK YOU SIR. ALL RIGHT. SO COUNCIL, I'M LOOKING THEN FOR CONSENSUS TO MOVE FORWARD WITH THIS PROFESSIONAL SERVICES CONTRACT. THAT IS UNANIMOUS.

[5. Garland Cultural Arts Commission, Inc. Hotel Occupancy Tax Revenue Budget, Sub-grant Recipients and Hotel Occupancy Tax Program Management Agreement]

WONDERFUL. GOOD EVENING, MAYOR AND COUNCIL. I'M AMY ROSENTHAL, CULTURAL ARTS DIRECTOR. AND I'M HERE TONIGHT TO TALK A LITTLE BIT ABOUT OUR GRANT RECOMMENDATIONS. AND JUST TO GIVE A LITTLE UPDATE ON CULTURAL ARTS. SO AS A RECAP, OUR ANNUAL GRANT PROCESS OPENED IN AUGUST. OUR COMMISSIONER INTERVIEWS WERE IN SEPTEMBER. COMMISSIONERS REVIEWED THE APPLICATIONS AND DELIBERATED. AND THEN HERE WE ARE TONIGHT TO TO SHARE THEIR RECOMMENDATIONS.

AND THEN HOPEFULLY AT THE NEXT COUNCIL MEETING YOU WOULD MOVE FORWARD. SO JUST AS A QUICK OVERVIEW, WE HAD 19 APPLICANTS THIS YEAR. WE HAD TWO GROUPS THAT WERE NEW. WE HAD GARLAND CREATES, WHICH IS A NEW 500 1C3 THAT IS ADVANCING OPPORTUNITIES FOR CREATIVES IN GARLAND. AND

[00:55:04]

SO BUT WE HAD 13 APPLICATIONS THAT WERE STARTED THAT WEREN'T FINISHED. SO WE CONTINUE TO EXPAND OUR REACH IN TERMS OF APPLICATIONS AND AND INTEREST IN OUR PROGRAM. SO THIS YEAR WE'RE LOOKING AT HOTEL OCCUPANCY TAX REVENUE AT ABOUT 63 868. THERE'S A LITTLE ADDITIONAL REVENUE COMING IN FROM DONATIONS AND SITE FEES. T MOST OF WHAT THE ARTS COMMISSION LOOKS AT WITH THEIR BUDGET GOES TOWARD GRANTS. SO YOU CAN SEE THIS YEAR, THE ARTS COMMISSION HAS ALLOCATED 160,000 FOR GRANTS. THEY HAVE OTHER PROJECTS THAT THEY FUND THROUGHOUT THE YEAR WITH THE GISD ART SHOW. THEY ALSO SUPPORT ENTERTAINERS AT DIA DE LOS MUERTOS AND FOR ART MADE HERE. WE HAVE OUR ART BY GARLAND, WHICH JUST CONTINUES TO HAVE A LOT OF SUCCESS. AND THEN THERE'S ALSO SOME ADMINISTRATIVE FEES AS WELL.

AND SO GARLAND CULTURAL ARTS COMMISSION INCORPORATED DOES HAVE A FUND BALANCE RESERVE.

AND SO THIS YEAR YOU CAN SEE THE EXPENSES ARE A LITTLE BIT MORE THAN WHAT THEY'RE BRINGING IN. BUT THEY DO TAP INTO THEIR FUND RESERVE. SO HERE IS WHAT OUR GRANTS LOOK LIKE FOR THIS YEAR. WE HAD 261,000 WORTH OF REQUESTS. AGAIN, WE ONLY HAD ABOUT 160,000 TO ALLOCATE. THIS IS UP SLIGHTLY FROM OUR LAST YEAR IN TERMS OF GRANT ALLOCATIONS. WE ARE 19 APPLICANTS ARE TWO NEW ORGANIZATIONS. AND YOU CAN SEE HERE HOW COMMISSIONERS ARE RANKED AND THE FUNDING THAT THEY'RE RECOMMENDING FOR THE DIFFERENT ORGANIZATIONS. AND I WILL HAVE TO SAY, WE ARE EXTREMELY FORTUNATE TO HAVE A REALLY TERRIFIC COMMISSION.

THEY SPEND A LOT OF TIME AND HOURS GOING THROUGH THESE GRANT APPLICATIONS, AND IT'S NOT EASY.

IT'S VERY DIFFICULT. THERE ARE A LOT OF VERY WORTHY GROUPS DOING FANTASTIC WORK, AND IT'S PRETTY CHALLENGING. OH, HERE WE GO. THERE WE ARE. IT'S PRETTY CHALLENGING FOR OUR COMMISSIONERS TO TO MAKE THESE DECISIONS. SO THAN YOU SO MUCH TO OUR COMMISSIONERS. SO ALSO WANTED TO SHARE JUST KIND OF A QUICK RECAP FROM LAST YEAR. YOU KNOW, IN ADDITION TO THE GROUPS THAT THE ARTS COMMISSION SUPPORTS, WE HAVE IN THE PAST FEW YEARS AS PART OF OUR CULTURAL ARTS PLAN, THE RECOMMENDATIONS STARTED TO PRESENT SOME WORKS AND HELP SUPPORT OTHER PROGRAMS. OKAY, THERE WE GO. HOW'S THAT? THANK YOU. SO THIS YEAR, TWO GREAT, GREAT PROGRAMS THAT WE HAD IN THIS LAST YEAR FROM OUR, YOU KNOW, BREAK DANCING, THE BATTLEGROUNDS AND TWO SOLD OUT SHOWS WITH THE EASY BAND AND THE 50TH ANNIVERSARY OF RED HEADED STRANGER AN ENDLESS SUMMER JUST WRAPPING UP RECENTLY WITH A SOLD OUT SHOW FOR ENDLESS SUMMER, PLUS THE QUINCEANERA AFFAIR, WHICH WAS FANTASTIC. SO I LOVE TO SHOW THIS SLIDE TO, YOU KNOW, ARTS IS MORE THAN JUST QUALITY OF LIFE. ARTS IS ALSO ECONOMIC DEVELOPMENT, AND WE'RE VERY PROUD THAT OUR PROGRAMS THAT WE ATTRACT FOLKS FROM ALL OVER.

YOU CAN SEE THIS IS A HEAT MAP IN THE LAST 12 MONTHS OF WHERE FOLKS ARE COMING FROM TO GARLAND, TEXAS TO HAVE ENJOY SOME ACTIVITIES IN OUR IN OUR DOWNTOWN AREA. SO PRETTY COOL.

WE'RE VERY PROUD OF THE ECONOMIC IMPACT THAT ARTS BRINGS TO GARLAND. WE ALSO HAVE FANTASTIC PARTNERSHIPS. WE LOVE THE PROJECT TO TO WORK WITH NEIGHBORHOOD VITALITY ON THE TRAFFIC WRAP BOXES FROM THIS LAST YEAR. THERE ARE MORE COMING SOON FOR THIS NEXT YEAR.

SO REALLY GREAT WAY TO ADD SOME COLOR AND ART INTO THE EVERYDAY. WE HAVE A TERRIFIC PARTNERSHIP WITH DOWNTOWN AND SPECIAL EVENTS, AND LOOKING FORWARD TO DIA KIND OF EXPANDING, EXTENDING INTO DOWNTOWN THIS YEAR, WHICH IS EXCITING. OF COURSE, OUR ART VIBE, THAT POP UP ART EXHIBIT ALL OVER GARLAND AND AND OUR FILM FESTIVALS AS WELL TOO. SO LOTS OF GOOD THINGS HAPPENING ON THAT. SO WHAT'S COMING UP NEXT FRIDAY IS ALITA ARENA. SHE IS A TWO TIME LATIN GRAMMY AWARD WINNING ARTIST. SHE HAS OVER 40 TOP HITS IN THE TEJANO RADIO WORLD, AND THIS IS HER FAREWELL TOUR. THIS IS GOING TO BE A FANTASTIC OPPORTUNITY TO SEE A REALLY AMAZING ARTIST. AND AGAIN, TICKETS BUYERS ARE COMING FROM ALL OVER TO SEE HER SHOW AT GRANVILLE. WE ALSO HAVE THE OTHER PROJECT I'M VERY EXCITED TO SHARE ABOUT. YOU KNOW, WE'RE

[01:00:01]

WE AS OBVIOUSLY WE'VE WE'VE TALKED ABOUT THIS BEFORE A COUPLE OF TIMES. JUST SOME OF THE PRIORITIES AND SOME OF THE THINGS THAT WE'RE HOPING TO ADDRESS WITH THE WITH THE REFRESH. BUT I HAVE TO LET YOU KNOW, WE HAD A PRE-SUBMITTED WORKSHOP LAST MONTH. I GUESS IT'S THE END OF AUGUST. WE HAD 40 PEOPLE IN ATTENDANCE, AND WE RECEIVED 16 APPLICATIONS FROM ARCHITECTURE FIRMS FOR THIS PROJECT, WHICH IS INCREDIBLE. I MEAN, THAT'S A REALLY BIG WIN TO HAVE 16 FIRMS SUBMIT FOR THIS PROJECT. FIRMS WITH AMAZING EXPERIENCE, INTERNATIONAL PROJECTS. AND SO THEY'RE IN THE PROCESS. WE'RE IN THE PROCESS OF RANKING THE FIRMS, AND WE'RE HOPING TO HAVE A FEW INTERVIEWS THIS NEXT WEEK. I WILL SAY THAT THIS ARCHITECTURE SELECTION PROCESS IS PRETTY STAFF DRIVEN. ONCE THE ARCHITECTURE FIRM IS SELECTED, WE ABSOLUTELY WILL BE INVOLVING OUR COMMUNITY PARTNERS AND AND OUR STAKEHOLDERS TO HELP PROVIDE SOME SOME INPUT AND SOME COMMENTS TO HELP MAKE SURE THAT WE'RE APPROACHING THIS PROJECT THE RIGHT WAY. SO VERY SOON, HOPEFULLY BY THE END OF THE YEAR, MAYBE IN NOVEMBER, WE'LL BE COMING BACK TO YOU WITH A CONTRACT FOR AN ARCHITECTURE FIRM. AND AGAIN, ALWAYS IMPORTANT TO BE ROOTED IN OUR COMMITMENTS. YOU KNOW, THIS IS YOU KNOW, WE'RE NOT DOING THIS BY OURSELVES. THIS IS DEFINITELY SOMETHING THAT INCORPORATES OUR OUR LEGACY ARTS GROUPS AND VERY SPECIAL OPPORTUNITY FOR GARLAND. SO I'M HAPPY TO HELP ANSWER ANY QUESTIONS. COUNCILMEMBER WILLIAMS, GOOD EVENING.

ECONOMIC REPORT. YOU CAN GO BACK TO SLIDE FIVE. I GUESS IT'S NUMBER FIVE. YES, SIR. YES, SIR. CAN YOU TELL ANY DIFFERENCE BETWEEN AFFILIATES, ASSOCIATES AND THE REST OF THE GROUP THAT WHATEVER THEY'RE CALLED ON, ABSOLUTELY SURE THING. SO BRING TO THE PERFORMING ARTS AND WHAT IT WHAT DOES THE COMMUNITY GET FROM FROM THEM? SO GARLAND HAS A RICH HISTORY OF ARTS THAT DATES BACK. REALLY? I MEAN, PRIOR TO TO GRANVILLE ARTS CENTER, GARLAND CIVIC THEATER IS ABOUT TO CELEBRATE ITS 60TH ANNIVERSARY. SO IN THE EARLY DAYS OF THE GRANVILLE OF THE GRANVILLE'S OPERATIONS, THEY ESTABLISHED AN AFFILIATE STATUS FOR GARLAND SUMMER MUSICALS, GARLAND SYMPHONY ORCHESTRA AND GARLAND CIVIC THEATER, AND AN ASSOCIATE STATUS WHICH INCORPORATES BREITLING COMPANY OF ROWLETT PLAYERS. THE GARLAND LANDMARK SOCIETY, I BELIEVE, IS AN ASSOCIATE. AND THEN THERE ARE A COUPLE OF GROUPS, TOO, THAT ARE NO LONGER ACTIVE, BUT THE AFFILIATES AND THE ASSOCIATES ARE ELIGIBLE FOR A DISCOUNTED RENTAL RATE. AND THEY'RE ALSO ELIGIBLE FOR PRIORITY BOOKING. SO WE LOOK AT AFFILIATES AND ASSOCIATES ALMOST AS RESIDENT COMPANIES. THOSE ARE OUR MOST INVESTED PARTNERS IN OUR IN OUR IN THE FACILITY. I NOTICED ON YOUR LIST ONE THAT'S NOT HIGHLIGHTED, SAID DALLAS BALLET COMPANY. YES, SIR. TELL ME ABOUT WHY THEY'RE NOT THEY'RE NOT BASED IN GARLAND. SO THEY'RE NOT BASED IN GARLAND. THEIR DANCE STUDIO IS IN NORTH DALLAS. AND SO IN ORDER TO BE ELIGIBLE FOR THIS AFFILIATE OR ASSOCIATE STATUS, YOUR BOARD, I BELIEVE IT'S 51% OF YOUR BOARD HAS TO HAVE EITHER WORK IN GARLAND OR LIVE IN GARLAND. AND I'D HAVE TO GO BACK TO THE BYLAWS. IT'S A VERY GOOD QUESTION, BUT BECAUSE DALLAS BALLET DOES NOT HAVE A GARLAND HOME, THEY'RE NOT ELIGIBLE FOR AN ASSOCIATE OR AFFILIATE STATUS. THANK I LIKE

[01:05:02]

THOSE ARE SOME OF THE CHALLENGES THAT THEY HAVE TO FACE WHEN THEY'RE EVALUATING GRANT AWARD AMOUNTS. WELL, THIS WILL BE HELPFUL BECAUSE THE DROP OFF AT THAT POINT, DALLAS BALLET. AND THEN THERE'S A DROP OFF AS SIGNIFICANT DROP OFF. SO I THINK YOU PUTTING THAT INFORMATION ON THE WEBSITE AS PART OF IT WOULD BE HELPFUL BECAUSE. YOU KNOW, PEOPLE ARE ASKING WHY? WHY THE DROP OUT, YOU KNOW, AND I, I GOT THE ANSWER NOW. OKAY. BUT BUT THERE ARE PEOPLE IN THE COMMUNITY WHO WHO HAS ASKED THE WHO HAVE ASKED THE SAME QUESTION. SO BE GOOD INFORMATION TO GIVE. GIVE TO THEM. OKAY. THANK YOU. THANK YOU SIR. COUNCILMEMBER DUTTON, I JUST WANT TO SAY, IN CASE YOU DIDN'T KNOW, THE FEEDBACK THAT WE'VE GOTTEN FROM THOSE WRAPPED BOXES HAS BEEN ABSOLUTELY AMAZING. SO WE ARE SUPER EXCITED THAT WE'VE GOTTEN MORE MONEY SO THAT WE CAN GET MORE OF THOSE BOXES DONE. WRAP EVERYTHING IN THE CITY. LIKE, THANK YOU SO MUCH. AND HUGE PROPS TO OFFICE OF NEIGHBORHOOD VITALITY. I MEAN, THAT IS A PROGRAM. THEY DABBLED IN IT A FEW YEARS AGO, AND THEN THIS YEAR THEY SAID, WE'RE GOING TO GET SERIOUS. AND THEIR GOAL, I THINK, IS TO PUT A WRAP ON EVERY BOX IN THE CITY OF GARLAND. IT IS HUGE IMPACT. AND I THINK WE'RE ALSO WELL, I DON'T THINK WE'RE VERY PROUD THAT THOSE ARTISTS ARE LOCAL ARTISTS. I MEAN, IT'S REALLY COOL WAY TO HONOR THEIR WORK AND ADD A LITTLE COLOR. SO THANK YOU SO MUCH. THAT'S GREAT. GREAT FEEDBACK. LOVE IT AND LOVE IT. I WOULD LOVE TO SEE IF WE COULD MAKE A BINGO CARD OR SOMETHING. IF YOU'VE SEEN ANY OF THE COMMENTS ON SOCIAL MEDIA, I GET MESSAGES ALL DAY LONG. WHERE'S THE BEETLEJUICE ONE? WHERE'S THE EDWARD SCISSORHANDS? SO I THINK IT WOULD BE AMAZING IF WE HAD LIKE PRINCIPAL BINGO CARDS. PEOPLE COULD DRIVE AROUND TOWN AND FIND EACH ONE IS LIKE A SCAVENGER HUNT TYPE OF THING. I THINK THAT'D BE VERY FUN ON A SATURDAY SUNDAY WHEN YOU DON'T HAVE ANYTHING ELSE GOING ON. BUT KEEP UP THE GOOD WORK AND LET'S FIND SOMETHING ELSE THAT WE CAN WRAP, BECAUSE THAT'S IT'S REALLY COOL. IT'S REALLY COOL. WE APPRECIATE IT. THANK YOU. AND I WOULD SAY LET'S ADD A GIS TO THAT. FRISCO HAS A GIS MAP OF ALL THEIR PUBLIC ART. LET'S DO THE SAME THING WITH OUR OUR BOX REPS. MAYOR PRO TEM LUCK. THANK YOU MAYOR. YES, I ABSOLUTELY LOVE THE WRAPS. HASHTAG. PUT A MURAL ON IT. I'M JUST KIDDING. IT'S IT'S JUST SO WONDERFUL TO DRIVE AROUND AND HAVE ART AROUND YOU. IT'S JUST IT JUST IS. SO I WANT TO GO BACK TO THE AWARD. AWARDS TO THE ORGANIZATIONS. I'D LIKE TO KNOW THE NUMBER OF PEOPLE SERVED BY THE TOP SIX AWARDED ORGANIZATIONS, AND ALSO THE NUMBER OF PERFORMANCES EACH ORGANIZATION DOES PER SEASON, I GUESS, OR PER YEAR. OKAY, THESE NUMBERS ARE BASED ON. SURE, WE CAN HELP FIND THAT. SO LET ME JUST MAKE SURE I HAVE THAT. YOU WANT TO KNOW THE THE TOP NUMBER OF PEOPLE SERVED, NOT AUDIENCE NUMBERS. AND HOW MANY PERFORMANCES OF THE SIX TOP AWARDED ORGANIZATIONS? OKAY.

THE NUMBER OF PEOPLE SERVED BY EACH OF THOSE DURING THEIR PERFORMANCE SEASON. SO HOW MANY PEOPLE WENT TO THEIR SHOWS? OKAY. AND THEN THE NUMBER OF PERFORMANCES THEY HAVE. SURE.

SO WE CAN ABSOLUTELY ASSEMBLE THAT INFORMATION AND SEND IT TO THE CITY MANAGER. GREAT. THANK YOU. AND SO WHEN WHEN COUNCIL'S GOING OVER HOW WE'RE ALLOCATING FUNDS TO NONPROFIT

[01:10:01]

SO WE MOVED TO A ONLINE GRANT APPLICATION, I THINK TWO YEARS AGO, WHICH WAS HUGE. THAT WAS A NUMBER ONE BIG STEP. AND SO COMMISSIONERS ARE ABLE TO REVIEW THE GRANTS ONLINE. THEN THEY HAVE A SERIES OF TEN QUESTIONS. I SHOULD HAVE BROUGHT AN APPLICATION OR A REVIEW SHEET. BUT THEN THEY'RE THEY SCORE THEIR THEIR POINTS. THERE ARE CERTAIN POINTS FOR CERTAIN CATEGORIES. AND SO IT'S YOU KNOW FOR FOR SOME CATEGORIES IT'S 1 TO 20 AND OTHERS IT'S 1 TO 10. AND THEN THERE'S A CUMULATIVE SCORE AT THE VERY END. SO THE PROCESS OF THE DELIBERATION WE HAVE ALL THE SCORES. THE AVERAGE SCORE FOR FOR EACH ORGANIZATION. AND THEN YOU KNOW THEY KIND OF TINKER AROUND WITH A FEW STARTING POINTS AND YOU KNOW HAVE A LITTLE DISCUSSION, BUT HAPPY TO SHARE THAT INFORMATION TOO. SO WE WE DON'T THE SCORES ARE NOT ATTRIBUTED TO EACH COMMISSIONER. WE DO TRY TO KEEP THAT ANONYMOUS. SO WE DON'T SAY, OKAY, WELL THIS COMMISSIONER IS YOU KNOW, BUT WE DO ASK THAT COMMISSIONERS APPROACH THE GRANTS EQUALLY. SO IF YOU'RE GOING TO BE REALLY TOUGH ON ONE, THEN YOU REALLY NEED TO BE TOUGH ON ALL YOU CAN'T, YOU KNOW, EITHER OR IF YOU'RE GOING TO BE A LITTLE LENIENT, YOU KNOW, THEN BE LENIENT ON ALL THAT'S GREAT. AND AS YOU MOVE FORWARD WITH THE RENOVATION OF THE GRANVILLE CENTER, DO YOU HAVE ANY PLANS FOR RELOCATING THE STATUE THAT'S IN FRONT? WELL, I THINK THERE'S A LOT TO WE HAVEN'T EVEN PICKED AN ARCHITECTURE FIRM YET, SO. OKAY, MR. MAYOR. IT'S NOT BEEN IT'S NOT APPLICABLE TO THIS ITEM. THANK YOU. ALL RIGHT. COUNCIL MEMBER THOMAS. GOOD EVENING. AMY. HELLO. WHERE'S YOUR HAT? YEAH, WELL, I'M IN COUNCIL WORK SESSION CHAMBERS. RIGHT? NO HATS. AND I DIDN'T KNOW IF YOU'D EVER TAKE THAT OFF. THAT WAS A FANTASTIC EVENT. SO WHAT? SOME OF THE FEEDBACK WE GOT OUT OF THAT IS, YOU KNOW, SOCIAL MEDIA PEOPLE THAT DON'T KNOW WHAT A WASTE OF TAXPAYER MONEY, YOU KNOW, WAS IF YOU I'M SURE A LOT OF YOU SAW THAT. AND SO BUT I, I WANT TO IF YOU TO CLARIFY THAT THERE IS TAXPAYER MONEY, BUT IT'S NOT CITIZENS OF GARLAND THAT ARE PAYING THE TAX. THE HOTEL TAX IS TYPICALLY FROM PEOPLE THAT ARE OUTSIDE THE CITY OF GARLAND. THAT'S RIGHT. SO A LOT OF THAT MONEY, THAT'S WHERE THE MONEY COMES. A LOT OF THE MONEY COMES FROM IS THAT WELL, SO SO THAT THE THE PROJECT FUNDING IS COMPRISED OF FUNDING FROM THE TEXAS COMMISSION ON THE ARTS, WHICH IS A STATE AGENCY, WHICH WE RECEIVED A GRANT. MR. MAYOR, IF WE'RE TALKING ABOUT THE HAT THAT'S NOT BEEN POSTED EITHER. IN THAT IN THAT CASE, I'LL REDIRECT MY QUESTION TO SLIDE TEN. AND SO MOST THEATERS I SEE THERE IS NO CENTER AISLE FOR COMMUNITY THEATERS. THERE MAY BE TWO, BECAUSE THAT SEAT RIGHT IN THE MIDDLE IS THE BEST SEAT IN THE HOUSE. YES, SIR. AND SO I WAS A LITTLE SURPRISED TO SEE THAT CENTER AISLE HERE. AND IS THAT JUST AN ARTIST RENDERING? THAT'S NOT THAT REALLY. THAT'S REALLY AN ENGINEER, OR ARE WE REALLY PLANNING ON TAKING OUT THE BEST SEATS IN THE HOUSE OF THE GRANVILLE THEATER? WELL, THAT'S A GREAT QUESTION. THIS IS A CONCEPT THAT IS PROBABLY 14 MONTHS OLD. WE HAVE NOT WE DON'T HAVE A CONTRACT WITH AN ARCHITECTURE FIRM. AND AND THOSE THAT COMMENT HAS COME UP FROM OTHER INDIVIDUALS AS WELL TOO. SO BEFORE WE, YOU KNOW, ONCE WE ACTUALLY HAVE AN ARCHITECTURE FIRM THAT'S ACTUALLY DOING THE THE FINAL DRAFTED, YOU KNOW, DOCUMENTS AND PLOTTING, I THINK THAT WE WILL DEFINITELY TAKE THAT INTO CONSIDERATION. SO OKAY. VERY GOOD. I JUST I IN SEVERAL THEATERS I WAS IN NEW YORK THIS, THIS PAST SPRING AND I NOTICED THAT THEY HAD TWO AISLES, BUT NOT IN THE CENTER. YEAH, THERE WAS ONE THIRD AND TWO THIRDS. AND SO I'M HOPEFUL THAT WE WILL DO SOMETHING SIMILAR WHEN THE TIME GETS CLOSE. SLICES OF PIE. SO ABSOLUTELY. BUT I WILL ALSO SAY ON THE FLIP SIDE, THAT THE NUMBER OF TIMES THAT WE RECEIVE COMMENTS ABOUT HOW UNCOMFORTABLE IT IS FOR PEOPLE THAT ARE SITTING IN THE CENTER TO HAVE TO WIGGLE THROUGH, YOU KNOW, 30 PEOPLE. AND WE GOT TO FIGURE OUT A WAY AND FROM A SAFETY STANDPOINT AS WELL, TOO, WE NEED TO FIGURE OUT A WAY FOR FOR COMFORT AND SAFETY. SURE. I AND I CERTAINLY UNDERSTAND THAT

[01:15:05]

[6. Audit Committee Meeting Report]

ALL RIGHT. WE'RE GOING TO COUNCIL MEMBER MOORE. YOU'RE THE CHAIR OF THE AUDIT COMMITTEE. CARE TO KICK THIS OFF FOR US, SIR? OKAY. THANKS VERY MUCH, MR. MAYOR. OUR MEETING THIS PAST WEEK, THE AUDIT COMMITTEE MET ON, I THINK, FOUR DIFFERENT SUBJECTS THAT YOU WERE GOING TO BE HEARING TONIGHT. I'VE ASKED JED TO TRY TO BE AS CONCISE AND STILL AS QUICK AS POSSIBLE. THESE AUDITS THAT YOU'RE GOING TO HEAR ABOUT TONIGHT, THEY'RE VERY COMPREHENSIVE AND DEAL WITH SOME VERY IMPORTANT SUBJECT MATTER. SO WITH THAT, SIT BACK AND ENJOY, JED. GOOD EVENING MAYOR COUNCIL. YES. LET'S ENJOY THESE REPORTS. GOT MY POPCORN.

THANK YOU. CHAIRMAN. AS THE CHAIR INDICATED, WE MET ON SEPTEMBER 30TH AND THE MEETING WAS PRETTY LENGTHY, THREE HOURS LONG. SO MY GOAL IS TO CONCLUDE THAT AND CONCISE THAT INTO AN HOUR. NO, I'M JUST KIDDING. SO THE FIRST ITEM WE DISCUSSED WAS THE EXTERNAL AUDIT. OKAY, GOOD.

THAT'S ON THERE JUST FOR THE. SO OUR EXTERNAL AUDITOR, THEY CAME AND DID A PRESENTATION ABOUT THE FIVE FISCAL YEAR 2025 AUDIT PLAN AND THE PROCESS ITSELF. AS YOU'RE AWARE, THEY DO OUR FINANCIAL STATEMENT AUDITS AS WELL AS THE SINGLE AUT, SINGLE AUDIT MEANS WHEN WE GET GRANTS FROM THE FEDERAL GOVERNMENT, WE ARE REQUIRED TO GO THROUGH A NUMBER OF STEPS, CONDUCT AUDITS. SO THEY ACTUALLY WENT OVER THOSE DETAILS. THEY KIND OF EXPLAINED THE TYPE OF VARIOUS TYPE OF TESTING THAT THEY'LL BE DOING TO ENSURE THAT OUR FINANCIAL STATEMENTS ARE FAIRLY ACCURATE AND COMPLETE. THE NEXT ITEM THAT WE DISCUSSED WAS THE FIREWALL GOLF COURSE OPERATIONS AUDIT. THERE WERE THREE OBJECTIVES FOR THIS AUDIT. THE FIRST ONE WAS TO ENSURE THAT THE CITY IS IN COMPLIANCE WITH THE TEXAS ALCOHOLIC BEVERAGE COMMISSION'S REQUIREMENTS. SECONDLY, WE WANTED TO CHECK THE INVENTORY, CHECK THE INTERNAL CONTROLS OVER OUR MERCHANDISE AND ALCOHOL INVENTORY AT THE FIREWALL. GOLF.

SHOPS. THIRDLY, WE WANTED TO ENSURE THAT TOURNAMENT RECORDS, PAYMENT PROCESSING ARE ALL IN COMPLIANCE WITH CITY POLICIES DIRECTIVES. AND ALSO THEY DO HAVE GOOD INTERNAL CONTROLS. WE DID FIND SOME VARIANCES WHEN WE EVALUATED THE INVENTORY, BOTH MERCHANDISE AS WELL AS ALCOHOL.

NUMBER OF ITEMS HAD NEGATIVE INVENTORY BALANCES. WE DID A SURPRISE INVENTORY COUNT AS WELL. PART OF THE REASON WAS PURCHASE ORDERS. WHEN THEY PROCURE ITEMS, WE DO RECEIVE THOSE ITEMS, BUT WE DIDN'T NECESSARILY IN A TIMELY MANNER, RECOVERED THOSE ITEMS WITHIN THE SYSTEM. ALSO, ON MANY ITEMS, MERCHANDISE THAT WE WERE SELLING BARCODES WERE NOT OR SKUS WERE NOT. BARCODES WERE NOT ASSIGNED TO EACH EACH OF THE ITEMS TRANSFER BETWEEN LOCATIONS WERE NOT BEING RECORDED PROPERLY. AND ALSO WE DID NOT WE WERE NOT PERFORMING CYCLE COUNTS ON THESE ITEMS ON A CONTINUOUS BASIS. THE NEXT ITEM THAT WE IDENTIFIED WAS, SOME OF YOU MAY BE AWARE, BACK IN 2019, WE HAD A MEMBERSHIP PROGRAM, EFFECTIVE 2019, THIS MEMBERSHIP PROGRAM WAS TERMINATED, AND HOWEVER, 82 MEMBERS WERE GRANDFATHERED IN SINCE THEN. SO ONE OF THE THINGS THAT WE WANTED TO MAKE SURE THAT THESE PEOPLE WERE

[01:20:01]

CITY OFFERS A PGA JUNIOR LEAGUE ON AN ANNUAL BASIS. THIS PROGRAM ATTRACTS YOUTH. HOWEVER, THIS IS CURRENTLY NOT PROCESSED THROUGH THE CITY. EVEN THOUGH CITY RESOURCES ARE BEING USED.

THE PROCEEDS ARE NOT PROCESSED THROUGH THE CITY, AND WE ALSO WE DO NOT HAVE ANY TYPES OF AGREEMENTS OR POLICIES IN PLACE TO TO TO MANAGE THIS PROPERLY. SO THAT IS ONE OF THE RECOMMENDATIONS THAT WE MADE. THE GOLF COURSE OFFERS COMPLIMENTARY GREEN, BASICALLY GOLF TIMES AND DISCOUNTS TO GOLF, PROFESSIONAL GOLF EMPLOYEES, PRIVATE GOLF EMPLOYEES, AS WELL AS CITY EMPLOYEES. FIREWHEEL GOLF. IF YOU ARE AN EMPLOYEE AT THE GOLF COURSE, YOU CAN GET PRETTY MUCH 100% DISCOUNT ON YOUR GREEN FEES. IF YOU ARE A CITY EMPLOYEES, YOU CAN GET 25% DISCOUNT. THEY DO HAVE SOME OTHER DISCOUNTS AS WELL FOR MERCHANDISE. TRACKING OF THESE DISCOUNTS WAS NOT PROPERLY DOCUMENTED, SO WE CANNOT VERIFY IF ALL THE DISCOUNTS THAT WERE APPLIED WERE WHERE APPROPRIATE. SO FURTHER TRACKING OF THESE DISCOUNTS AND DOCUMENTATION IS IMPORTANT. ONE OF THE THINGS IS VERY IMPORTANT FROM A TAX PERSPECTIVE, IS WE NEED TO MAKE SURE THAT ALL OF OUR STAFF ARE TABKE CERTIFIED. THIS IS TO PROTECT THE CITY FROM LIABILITIES. SO IF WE HAVE CERTAIN INDIVIDUALS WHO ARE SERVING ALCOHOL, OUR POLICY STATES THAT THEY ARE REQUIRED TO GO THROUGH A TABC CERTIFICATION. UNFORTUNATELY, WE FOUND ON A FEW OCCASIONS WHERE EMPLOYEES WERE NOT CERTIFIED OR THEIR TABC CERTIFICATIONS WERE EXPIRED. THEY DID. HOWEVER, THEY DID SERVE ALCOHOL. ONE OF THE FOOD, FOOD, FOOD, I'M SORRY, FOOD HANDLING TRAINING CERTIFICATES.

AGAIN, CHEFS REQUIRE THE CITY REQUIRES FOR THEM TO HAVE THE CERTIFICATIONS. UNFORTUNATELY, ONE OF OUR CHEFS HANDLING CERTIFICATE WAS EXPIRED IN 2018 AND WE ENABLED THIS PERSON TO CONTINUE TO PREPARE FOOD. I DO WANT TO INFORM THAT MANAGEMENT, AS SOON AS WE INFORM JERRY AND HIS TEAM, THEY HAVE TAKEN APPROPRIATE ACTIONS TO MITIGATE THIS. WE ALSO IDENTIFIED SOME USAGE FROM A SYSTEM PERSPECTIVE. GENERIC ACCOUNT USE THAT IS NOT ALLOWED. THAT IS NOT A PROPER BUSINESS PRACTICE BECAUSE THESE ACCOUNTS WERE USED TO ADJUST INVENTORIES AND TO MAKE SALES ADJUSTMENTS. SO YOU LOSE THAT TRACK OF WHO HAS MADE THESE ADJUSTMENTS. WHEN YOU WHEN SOMEONE USES GENERIC ACCOUNT SO THAT THAT HAS BEEN BROUGHT TO OR TO MANAGEMENT'S ATTENTION AS WELL, TOURNAMENT RECORDS. WE HAD SOME ISSUES IDENTIFYING SOME OF THE RECORDS FROM 2023 AND 2024, BUT SINCE THEN THEY HAVE SIGNIFICANTLY IMPROVED RECORD KEEPING. WE ALSO FOUND SOME ADDITIONAL INTERNAL CONTROL DEFICIENCIES WITH CHANGE FUNDS AND POLICIES. ALSO, SOME CREDIT CARD TIPS. OVERALL, THIS AUDIT WAS VERY COMPREHENSIVE. AS THE CHAIRMAN INDICATED, WE IDENTIFIED A NUMBER OF AREAS FOR IMPROVEMENT. ONE OF THE THINGS MANAGEMENT HAS COME UP WITH, THEY ARE ACTUALLY IN THE PROCESS OF HIRING A THIRD PARTY CONSULTANT TO LOOK AT OUR RESTAURANT OPERATIONS. AND THIS IS A VERY EXPERIENCED INDIVIDUAL WHO WILL COME IN AND DO A THOROUGH INVESTIGATION AND ALSO WILL REVIEW OUR CURRENT OPERATIONS AGAINST BEST PRACTICES FOR THE NEXT THREE MONTHS. UPON CONCLUSION OF THAT REVIEW, A MANAGEMENT WILL TAKE ADDITIONAL APPROPRIATE ACTIONS. SO OVERALL, MAYOR, THAT WAS THE FINAL GOLF COURSE OPERATIONS. MAYOR PRO TEM LUCK, THANK YOU VERY MUCH FOR FOR ALWAYS JUST DOING SUCH

[01:25:08]

IT'S A LITTLE DAUNTING FOR PEOPLE TO COME IN AND SAY, HEY, WE'RE GOING TO TAKE A LOOK AT EVERYTHING UNDER THE HOOD. SO I THINK YOU DO IT WITH GREAT INTEGRITY AND YOUR TEAM DOES IT WITH GREAT INTEGRITY. SO I REALLY, REALLY APPRECIATE THAT. PLEASE LET THEM KNOW I SURE. SO WHAT WHAT ARE YOUR RECOMMENDATIONS FOR. FOR ALCOHOL HANDLING TO BE MORE IN COMPLIANCE. WILL YOU TALK ABOUT THAT A LITTLE BIT. YES MA'AM. SO THERE IS A CHECKLIST THAT WE HELPED MANAGEMENT DEVELOPED. BUT THAT CHECKLIST NEEDS TO BE REVIEWED AND VERIFIED. SO ONE OF THE THINGS THAT I GIVE KEVIN SLAY WHO IS THE MANAGING DIRECTOR OF THIS, THIS AREA CREDIT, SINCE WE DID THE LAST AUDIT, HE ACTUALLY REQUESTED US TO HELP HIM DEVELOP THIS CHECKLIST AS WELL AS TRAIN ONE OF HIS EMPLOYEES AT THE CUSTOMER SERVICE DEPARTMENT TO DO MINI AUDITS PERIODICALLY. AND SO AND SHE HAS BEEN DOING IT. OBVIOUSLY, SHE'S NOT AN AUDITOR. SO AFTER THIS AUDIT, KEVIN ACTUALLY REACHED OUT TO ME AND SAID, CAN YOU HELP FURTHER TRAIN THIS INDIVIDUAL SO SHE CAN EXTEND HER TESTING IN SOME OF THESE AREAS THAT WE OBSERVED? SO WE'RE GOING TO BE HELPING WITH THAT PROCESS. AND SO HAVING A CHECKLIST, HAVING A THIRD PARTY INDIVIDUAL FROM A DIFFERENT DEPARTMENT CONDUCTING SURPRISE VISITS AT THE DEPARTMENT. AND AS WELL AS WE ALSO RECOMMENDED THAT SOME OF THESE ITEMS NEEDS TO BE BROUGHT UP INTO HIS ATTENTION. SO KEVIN IS ACTUALLY WORKING ON PUTTING SOME REPORTS TOGETHER. SO HE'S GOING TO IDENTIFY THIS MUCH SOONER AND LATER. AND ALSO FROM AN INVENTORY CONTROL PERSPECTIVE, THEY AGREED TO PERFORM MORE INVENTORY, ACTUAL PHYSICAL INVENTORY ON AN ON A MONTHLY BASIS. SO THESE ARE SOME OF THE THINGS. AND ONE THING THAT I FORGOT TO MENTION, THE AUDIT COMMITTEE ACTUALLY REQUESTED FIREWALL TO PROVIDE AN UPDATE TO THE AUDIT COMMITTEE WITHIN THE NEXT SIX MONTHS ON HOW THEY ARE IMPLEMENTING SOME OF THESE RECOMMENDATIONS. IT WAS A GREAT SOLUTIONS. I THINK IT'S VERY SMART TO REQUEST AN UPDATE FROM THEM. COUNCILWOMAN MOORE, THAT'S THAT'S VERY SMART. YOU KNOW, IT'S WE'RE A CITY AND DEALING WITH ALCOHOL IS IS A YOU KNOW IT'S IT'S NOT REALLY IN THE CITY'S WHEELHOUSE. SO I APPRECIATE ALL THAT. AND I APPRECIATE KEVIN SLAY FOR FOR REALLY STEPPING UP AND AND BEING THE WONDERFUL DIRECTOR HE IS. MY LAST QUESTION IS ABOUT THE MEMBERSHIPS. SO YOU SAID THAT YOU WERE GOING THEY'RE GOING TO PHASE THAT PROGRAM OUT. I'M CURIOUS WHY NOT JUST CUT OFF THE MEMBERSHIPS RIGHT NOW, REFUND ANY MONEY THAT MAY NEED TO BE REFUNDED, AND JUST END THE PROGRAM. THAT'S A MANAGEMENT DECISION. BUT BASED ON MY DISCUSSION WITH WITH THE ADMINISTRATION, THEY WANTED TO THESE PEOPLE HAVE BEEN USING THE FACILITY FOR SUCH A LONG TIME, AND SO THEY WANTED TO GIVE THEM ENOUGH TIME, GIVE THEM NOTICES SO THEY UNDERSTAND THAT WE WILL NOT BE CONTINUING THIS PROGRAM. SO JUST JUST WANTED TO BE FLEXIBLE AND WANTED TO BE PROFESSIONAL AND INFORM THEM. THEY HAVE BEEN USING THE COURSE FOR A LONG TIME. SO THANKS. THANK YOU, THANK YOU, COUNCILMEMBER DUTTON. DO YOU GUYS LOOK AT MERCHANDISE LIKE IN THEIR POST OPS? YES MA'AM. WE DO, YES WE DO. CAN YOU TELL US A LITTLE BIT ABOUT WHERE. WHERE YOUR SUGGESTIONS WERE WITH THE PRO SHOPS. YEAH. SO PRO SHOP IS ONE OF THE AREAS WHERE THEY DON'T HAVE A LOT OF CONTROLS FROM AN INVENTORY PRACTICE PERSPECTIVE. SO ON THE ALCOHOL SIDE, THEY DO CYCLE COUNTS MORE OFTEN ON THE PRO SHOP SIDE THEY'RE ONLY DOING CURRENTLY. WHEN WE WERE PERFORMING THE AUDIT THEY WERE ONLY DOING ONCE A YEAR INVENTORY. SO THAT'S ONE AREA THAT MANAGEMENT AGREED TO PROVIDE CYCLE CYCLE COUNTS, MEANING THEY'RE GOING TO SELECT A NUMBER OF ITEMS AND THEY'RE GOING TO COUNT THAT THIS MONTH.

AND THE OTHER SETS OF ITEMS WILL BE COUNTING. SO EVERY QUARTER THE ENTIRE ITEMS ENTIRE POPULATION WILL BE COUNTED. SO THAT'S ONE AREA THAT THEY'RE GOING TO IMPROVE ON. AND AS I MENTIONED EARLIER, NOT ALL MERCHANDISE ITEMS HAD A SKEW. SO SOMETIMES YOU'RE BUYING THIS SHIRT, BUT THE CASHIER DOES NOT KNOW THE SKEW OF THAT. SO HE MAY MAKE AN ASSUMPTION THAT OR

[01:30:03]

SLIGHTLY STRESSED ABOUT IS AT FIREWALL. THEY GET TO DESIGN SOME OF THEIR OWN MERCHANDISE.

AND SO I'M REALLY CURIOUS IF WHAT THEIR PERSONNEL IS ON SOME OF THOSE ITEMS. I LOVE DON KENNEDY, SO IF YOU'RE WATCHING THIS, I'M SO SORRY, MY FRIEND, BUT LAST YEAR HE DID A A HOODIE THAT WAS CAMO AND IT HAD LIKE THE TEENY TINIEST LITTLE LOGO ON IT, RIGHT. AND KEVIN AND I BOTH GAVE HIM A LITTLE HARD TIME BECAUSE WE WERE LIKE, YEAH, IT'S KIND OF UGLY. AND SO BUT HE WAS SO PROUD OF IT BECAUSE HE DESIGNED IT. SO MY IT PIQUED MY CURIOSITY AS FAR AS IF WE'RE I MEAN, BECAUSE IT'S COSTING US MONEY TO ORDER, YOU KNOW, THOSE, THOSE ITEMS. AND THEN IF THEY'RE NOT SELLING, WHAT IS OUR LOSS ON THAT? AND THEN WOULD IT BE BENEFICIAL FOR US TO HAVE SOMEONE ACTUALLY DESIGN MORE PROFESSIONAL LOOKING ATTIRE FOR THE PRO SHOP? SO I WAS I WAS CURIOUS IF THAT WAS ANYTHING THAT YOU GUYS MIGHT HAVE LOOKED AT. THAT WAS NOT PART OF THE SCOPE OF THE AUDIT. OKAY. YEAH. AWESOME. THANK YOU. LET'S CONTINUE. THE NEXT ITEM THAT WE DISCUSSED WAS THE FIRE EMS CONTROL SUBSTANCE AUDIT. AS YOU'RE AWARE, THE FIRE DEPARTMENT KEEPS SCHEDULE ONE THROUGH FOUR AS SCHEDULE TWO. SCHEDULE THREE, SCHEDULE FOUR DRUGS OR CONTROLLED SUBSTANCES. SO OUR OBJECTIVE WAS TO EVALUATE INTERNAL CONTROLS OVER THE ACQUISITION, DISTRIBUTION, TRANSFER, INTERVENTION, DISPOSITION AND PAYMENT PROCESS OF THESE CONTROLLED SUBSTANCES. WE HAVE 11 FIRE STATIONS. AND AND WE DO MAINTAIN THESE CONTROLLED SUBSTANCES IN OUR AMBULANCES AS WELL AS SUPPORT SERVICES. OVERALL, THEY DO HAVE FAIRLY DECENT PROCESSES, BUT WE DID FIND SOME AREAS OF IMPROVEMENT AS IT COMES TO MET WALT ACCESS. SO EVERY AMBULANCE HAS A MED WALT THAT THAT HAS ACCESS RIGHTS. SO EVERY PARAMEDIC SHOULD HAVE CREATE THEIR OWN PIN TO ACCESS THOSE. SO THERE IS AN AUDIT TRAIL.

UNFORTUNATELY SOME OF THESE PINS ARE FAIRLY EASY TO DUPLICATE BECAUSE THEY WERE USING A FIVE DIGIT PIN. SO WHEN WE DID SOME TESTING, WE FOUND THAT SOME OF THE TERMINATED EMPLOYEES PINS WERE BEING USED, OR CERTAIN PEOPLE WHO WERE ON TIME OFF THEIR PINS ARE BEING USED. I DO WANT TO EMPHASIZE THAT WE ACTUALLY DID FURTHER TESTING. WE DID NOT FIND ANY KIND OF INAPPROPRIATENESS. WE WATCHED VIDEOS. WE MADE SURE THAT NO ONE WAS STEALING ANY OF THE CONTROLLED SUBSTANCES. INSTEAD, IT WAS FAIRLY. IF I DIDN'T REMEMBER MY FIVE DIGIT PIN, I WOULD JUST TYPE IN ONE OF THE THINGS THAT I THINK THAT'S MY PIN. THAT COULD BE SOMEONE ELSE'S PIN, AND THAT'S THAT'S WHAT WAS HAPPENING. SO THAT IS ONE AREA THAT WE WE MADE SOME RECOMMENDATIONS TO HAVE SOME COMPLETELY REDO THE PINS AND SEE IF WE CAN ACTUALLY EXPAND THE CHARACTERS ON THE PINS. WE ALSO LOOKED AT SOME SOME OF THE POLICIES. SO THE FIRE ACADEMY GRADUATES, WHEN THEY GRADUATE FROM THE FIRE ACADEMY, THEY ARE DESIGNATED AS PIN IMMEDIATELY, EVEN THOUGH THEY HAVEN'T GONE THROUGH PARAMEDIC TRAINING. SO YOU DO NOT WANT TO GIVE THEM ACCESS TO THE CONTROLLED SUBSTANCES. BUT THEY WERE TRYING TO MAKE IT EFFICIENT. HOWEVER, IT OPENS THE DOOR FOR INAPPROPRIATENESS. SO THAT IS ONE OF THE THINGS

[01:35:01]

AND SO THAT HAS BEEN REMEDIATED. WE DID VARIOUS TYPE OF TESTS. SO WHEN WHEN THE FIRE DEPARTMENT OPENS THESE MUD WALLS AND WHEN THEY TAKE WALLS OUT OF THE SAFE, OBVIOUSLY IT IS FOR THE PURPOSE OF USING FOR, FOR ADMINISTER THIS TO A PATIENT. THEY ARE SUPPOSED TO GO INTO ANOTHER SYSTEM AND, AND RECORD THE ADMINISTRATION QUANTITY. SO WE DID SOME RECONCILIATION. THERE WERE SOME DISCREPANCIES BETWEEN THE TWO SYSTEM. WE ALSO IDENTIFIED LACK OF SUPERVISORY REVIEW. DAILY INVENTORY COUNTS WERE NOT BEING RECORDED WITHIN THE SYSTEM.

THEY ALSO HAD DIFFERENT TYPES OF METHODOLOGY THAT THEY USED TO DISPOSE OR WASTE CONTROL SUBSTANCES. WE NEED TO COME UP WITH A STANDARD PRACTICE FOR THAT DESTRUCTION OF ITEMS. WHEN CONTROLLED SUBSTANCES ARE EXPIRED OR BROKEN, THAT NEEDS TO BE SENT OUT FOR DESTRUCTION.

WE HAD ABOUT 220 VIALS, EXPIRED OR BROKEN VIALS. WE ALSO FOUND SOME AREAS OF SEGREGATION OF DUTIES WHERE THEY COULD ENHANCE THE PRACTICES. AGAIN, THE WHOLE IDEA IS TO ENHANCE INTERNAL CONTROLS OVER THESE CONTROLLED SUBSTANCES. SO WE, THE CITY HAS A GOOD ASSURANCE ABOUT THE PROCESS ITSELF, MADE SOME RECOMMENDATIONS ABOUT USING ONE OF THE SYSTEM MODULES TO TAG EVERY WHILE ELECTRONICALLY TAG EVERY WHILE, SO WE CAN HAVE PROPER TRACKING. I DO WANT TO EMPHASIZE THAT SOME OF THESE WERE NOT IMPLEMENTED BECAUSE OF SYSTEM LIMITATIONS OR LACK OF RESOURCES, BUT CHIEF CHIEF LEE WAS PRETTY MUCH IN AGREEMENT WITH ALL OF THESE RECOMMENDATIONS. AND ONCE AGAIN, THE AUDIT COMMITTEE REQUESTED CHIEF LEE TO BRING BACK THE IMPLEMENTATION STATUS UPDATE TO THE AUDIT COMMITTEE WITHIN SIX MONTHS. SO. CHAIRMAN, THE MAYOR, THE LAST ITEM WE DISCUSSED WAS THE LIABILITY CLAIMS AUDIT. SOME OF YOU MAY BE AWARE THESE ARE CLAIMS AGAINST THE CITY. SO IF OUR SANITATION DEPARTMENT OR OUR POLICE VEHICLES CAUSE ANY ACCIDENTS OR DAMAGES TO INDIVIDUALS PROPERTIES, THEY CAN FI A CLAIMS AGAINST THE CITY. AND SO WE LOOKED AT THAT PROCESS. WE ORIGINALLY DID THIS AUDIT IN 2020. WE MADE 20 RECOMMENDATIONS, UNIQUE RECOMMENDATIONS BACK IN 2020. SO THIS TIME IT WAS MORE LIKE A FOLLOW UP OUT OF THE 22 UNIQUE RECOMMENDATIONS. I DO WANT TO INFORM YOU THAT APPROXIMATELY 80% OF THOSE RECOMMENDATIONS WERE EITHER IMPLEMENTED OR IN THE PROCESS OF BEING IMPLEMENTED. CITY HAS IMPROVED THE CLAIMS REVIEW AND APPROVAL PROCESS SIGNIFICANTLY SINCE W WE D THE LAST AUDIT. THE COMMUNICATIONS BETWEEN THE CITY AND CITIZENS HAVE BEEN THAT PROCESS HAVE BEEN IMPROVED. DOCUMENTATION OF RECORDS HAVE BEEN IMPROVED. SYSTEM ACCESS RIGHTS CLAIM, SUBMIT OPTIONS. WE PROVIDE MORE OPTIONS. NOW WE HAVE A WEB PORTAL FOR CITIZENS TO SUBMIT THESE CLAIMS. AND ALSO WE PROVIDE CLAIM INSTRUCTIONS IN DIFFERENT LANGUAGES ENGLISH, SPANISH AS WELL AS VIETNAMESE. THEY HAVE ENHANCED THEIR POLICIES, WRITTEN POLICIES AS WELL. WE DID STILL MAKE FOUR NEW RECOMMENDATIONS OR SOME OF THESE RECOMMENDATIONS. ONE OF THE ITEMS THAT WE RECOMMENDED WAS TO ELIMINATE THE CITY SECRETARY'S OFFICE FROM ACCEPTING MANUAL CLAIM FORMS. SO CURRENTLY, IF SOMEBODY WANTS TO FILE A CLAIM IN PERSON, THEY WILL BRING THEIR CLAIM FORMS TO THE MARSHAL'S OFFICE, AND THE MARSHAL'S OFFICE WILL TAKE THAT CLAIM TO THE CITY SECRETARY'S OFFICETHEY WILL TAKE THAT CLAIM AND INPUTS IN THEIR EXCEL SPREADSHEET, THEN SCAN THAT DOCUMENT AND EMAIL IT TO RISK MANAGEMENT. AND RISK MANAGEMENT WILL INPUT THAT INFORMATION INTO THE CLAIM SOFTWARE. THAT IS THE CURRENT PROCESS RIGHT NOW. WE FELT LIKE ELIMINATING THAT CITY SECRETARY FROM THAT PROCESS WILL INCREASE EFFICIENCY AND BETTER ACCOUNTABILITY, BECAUSE WHEN WE DID SOME RECONCILIATIONS BETWEEN WHAT WAS SUBMITTED TO CITY SECRETARY AND WHAT WAS PROCESSED, WE FOUND A NUMBER OF CLAIMS DID NOT MAKE IT THROUGH THE PROCESS ITSELF. WE DON'T KNOW EXACTLY WHERE THE BALL WAS DROPPED. BUT I ALSO WANT TO INFORM YOU THAT SOME OF THESE WERE PRIOR TO OUR CURRENT RISK MANAGEMENT DEPARTMENT ADMINISTRATOR WAS EMPLOYED, AS WELL AS THE CURRENT CITY SECRETARY WAS EMPLOYED. SO I DO WANT TO EMPHASIZE THAT, BUT WE FELT LIKE ELIMINATING THIS IN, YOU KNOW, WE DON'T NEED THIS ADDITIONAL RED TAPE BECAUSE WE ALREADY HAVE A SYSTEM THAT CAN TRACK ALL OF THIS. AND DURING THIS PROCESS, WHEN RISK

[01:40:07]

YOU'VE JUST HEARD COUNCIL THESE THREE AUDITS ESPECIALLY I THINK THE TWO THE FIREWHEEL GOLF COURSE AND THE EMS SUBSTANCE ABUSE. THEY'RE VERY COMPLEX IN MANY INSTANCES, BUT MORE IMPORTANTLY VERY COMPREHENSIVE AND DETAILED. AND I THINK THAT THE AUDIT COMMITTEE IS PROBABLY ONE OF THE AREAS OR ACTIVITIES THAT ARE MOST NEEDED WHEN IT COMES TO MUNICIPAL GOVERNMENT.

I SAY THAT BECAUSE WE'RE ABLE TO IDENTIFY FRAUD, WASTE, ABUSE, AND WE'RE ABLE TO IDENTIFY AREAS BY WHICH IF WE'RE NOT FOLLOWING THROUGH FOLLOWING POLICIES AND PROCEDURES, WE'RE ABLE TO CORRECT THOSE. AND THEN EVEN MORE IMPORTANTLY, TO REGAIN FINANCES THAT WE MAY BE LOSING IN THE WAY OF OUR BUDGETS. SO I WANT TO AGAIN SAY TO JED AND TO HIS TEAM AND TO ALL THE STAFF MEMBERS THAT COME AND ASSIST US AS WE DO THESE AUDITS, THAT WE CERTAINLY DO APPRECIATE YOU SO VERY MUCH. THIS LAST ONE WAS THREE PLUS SOME HOURS. AND AS YOU HEARD, AS JED GOES THROUGH, VERY COMPREHENSIVE AND WE JUST REALLY DO APPRECIATE THE WORK THAT YOU GUYS CONTINUE TO DO WITH THAT. IF THERE ARE NO OTHER QUESTIONS, THAT IS OUR REPORT. THANK YOU SIR. THANK YOU VERY MUCH. THANK YOU, THANK YOU. NEXT ITEM, WE'LL MOVE ON

[7. Councilmember Kris Beard

• Elizabeth Mitchell -Tax Increment Finance #2 South Board

[ ANNOUNCE FUTURE AGENDA ITEMS]

SECOND BY COUNCILMEMBER BASS. THAT ALL OKAY. VERY GOOD. COUNCILMEMBER BEARD YES, I THINK THIS IS PUBLIC SAFETY COMMITTEE. I'D LIKE TO EXPLORE AN ORDINANCE FOR A QUIET ZONE IN THE DOWNTOWN AREA DISTRICT, TARGET LOUD VEHICLES, VEHICLE NOISE, SPECIFICALLY ALTERED

[01:45:04]

SECOND, WE HAVE A SECOND FROM MAYOR PRO TEM LOCKED ON THAT ONE. ANYTHING ELSE MA'AM? VERY GOOD, MAYOR PRO TEM LUCK. YES. I WOULD LIKE FOR THE PARKING AND INDUSTRIAL ZONES TO BE LOOKED AT, SPECIFICALLY WHERE TRUCKS ARE PARKED ON BOTH SIDES OF THE ROAD WHEN THERE'S A CURVE. SO LIMITING VISIBILITY FOR ANYONE TRAVELING DOWN THOSE ROADS. SO ONE WHERE OUR TRUCKS AND TRAILERS ARE ALLOWED TO PARK IN INDUSTRIAL ZONES, HOW HOW DO WE ADDRESS IT IF THEY'RE NOT IN COMPLIANCE. AND THEN. DOUBLE SIDED PARKING, LOOKING AT ONE WAY OR ONE SIDE PARKING ONLY, I GUESS IS WHAT I SHOULD SAY. SECOND, BY COUNCIL MEMBER DENTON I SAW OVER THERE. SOUNDS LIKE SOMETHING FOR TRANSPORTATION MOBILITY. YEAH, I WOULD GIVE YOU. SECONDLY, THE DALLAS STARS ARE LOOKING FOR A STADIUM AND WE HAPPEN TO HAVE SOME SPACE FOR A STADIUM AT SHILOH. AND 635 I WOULD LIKE FOR STAFF TO LOOK INTO POSSIBLY COURTING THE STARS TO COME HERE.

AND REPORT BACK, PLEASE. SECOND BY COUNCILMEMBER WILLIAMS. ANYTHING ELSE? THAT'S ALL.

THANK YOU MAYOR. COUNCIL, ANY OTHER ITEMS GIVEN THE TIME CRUNCH AND THAT WE HAVE AN

[ EXECUTIVE SESSION]