* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. ARE [00:00:01] WE READY TO GET STARTED? YES. GET A LITTLE MICROPHONE OUT THERE. ALL RIGHT. AND GOOD AFTERNOON. UH, THIS IS THE ADMINISTRATIVE SERVICES COMMITTEE MEETING. IT IS, UH, THURSDAY, JANUARY 22ND, 2026. I'M CHRIS BEARD, THE CHAIR OF THIS COMMITTEE. AND WITH ME, I HAVE, UH, MAYOR PRO, TIM MARGARET LOCKET. UM, COUNCIL MEMBER DUTTON IS RUNNING LATE AND SHE WILL HOPEFULLY BE HERE SHORTLY. UM, TO START THINGS OFF, WE HAVE, UM, APPROVAL OF THE MINUTES FROM THE OCTOBER 23RD, 2025 MEETING. MADAM CHAIR. MOTION TO APPROVE THE MINUTES. THEN I GUESS I SECOND THAT. SO ANYBODY OPPOSED? THOSE MINUTES ARE APPROVED. ITEM NUMBER TWO IS PUBLIC COMMENTS. PERSONS WHO DESIRE TO ADDRESS THE COMMITTEE ON ANY ITEM ON THE AGENDA OR ALLOWED THREE MINUTES TO SPEAK. MADAM SECRETARY, DO WE HAVE ANY SPEAKERS? NO, MA'AM. OKAY. THANK YOU. UH, WE'RE GONNA REVERSE THE AGENDA. SO WE'RE GONNA, UH, START WITH ITEM NUMBER THREE B, COUNCIL APPOINTEE EVALUATION PROCESS. THE CITY COUNCIL, IT HAS ENGAGED CLEAR CAREER PROFESSIONALS TO ASSIST WITH THE EVALUATION OF COUNCIL APPOINTEES FOR THE LAST TWO EVALUATION CYCLES. THIS COMMITTEE WILL REVIEW THE FIRM'S 2026 PROPOSAL AND PROVIDE DIRECTION TO STAFF ON NEXT STEPS. STAFF HAS PLACED THIS ITEM ON AGENDA FOR FURTHER DISCUSSION AND COORDINATION. AND WITH US, WE DO HAVE MIKE BASE WITH, UH, CLEAR, CLEAR CAREER PROFESSIONALS. I KEEP WANTING TO REVERSE THOSE WORDS. . , WELCOME. THANK YOU. THANK YOU FOR LETTING US BE HERE AGAIN. WELL, WELL, I, I'M HAPPY TO TALK, YOU KNOW, WITH YOU GUYS ABOUT THIS ITEM. YOU KNOW, WE WE'RE EXCITED TO PARTNER WITH THE CITY OF GARLAND ON THIS PROJECT AND EAGER TO, UM, TALK MORE ABOUT HOW WE CAN IMPROVE THE PROCESS. YOU'LL NOTICE IN, IN THE 2026 PROPOSAL, UM, THAT THE PRICE REMAINS UNCHANGED FROM FROM LAST YEAR. WE, WE, WE WANT TO MAKE SURE THAT, UH, WE'RE A GOOD COLLABORATIVE PARTNER WITH THE CITY. BUT A A COUPLE OF PLACES WHERE WE, WE THOUGHT WE COULD DO SOME DIFFERENT THINGS TO REALLY IMPROVE THE PROCESS, UM, WAS, YOU KNOW, GETTING THE, UH, INFORMATION FROM THE APPOINTEES THEMSELVES, UM, MORE SMOOTHER THROUGHOUT THE YEAR AND, AND KIND OF WORKING ON THAT. UH, THE OTHER, THE OTHER THING I THINK WHERE THERE'S SOME IMPROVED DEFICIENCY IS OUTREACH TO COUNCIL. UM, ALTHOUGH WE, WE TRY TO REACH OUT BY PHONE AND EMAIL IT, IT, I KNOW COUNCIL'S BUSY AND IT'S DIFFICULT FOR THEM TO ALSO GET BACK THEIR INFORMATION TO INCLUDE IN THE REPORT AND THEN HAVE SUBSTANTIVE DISCUSSION ABOUT THAT. UH, WE HAVE A SURVEY, UH, FORM THAT'S POSSIBLE THAT WE CAN SEND OUT AND GIVE A COUNCIL ANOTHER WAY JUST TO, TO INCLUDE INFORMATION AND, UM, JUST PROVIDING AS MANY OPPORTUNITIES FOR THEM TO BE PROVIDING FEEDBACK AS WE CAN. UM, MY, MY INTENT WOULD BE THAT EVERY COUNCIL MEMBER HAS SOME SORT OF INPUT, WHICH I, I THINK THE LAST COUPLE OF YEARS WE'VE STILL MISSED ONE OR TWO COUNCIL MEMBERS, UH, IN THAT PROCESS. AND JUST TRYING TO IMPROVE THE EFFICIENCY THERE AND GIVE AS MUCH OPPORTUNITY AS WE CAN TO GET, TO GET THAT FEEDBACK. UM, THE OTHER THING THAT I THINK IS REALLY IMPORTANT IS, IS GETTING THE CO UH, COMPENSATION COMPARISONS RIGHT IN THE REPORT. UM, YOU KNOW, MAKING SURE THAT WE HAVE NOT ONLY WHAT THE COMPENSATION, YOU KNOW, UH, COMPARISONS ARE WITH YOUR OTHER CITIES, BUT ALSO WHAT YOU GUYS DID THE PREVIOUS TWO YEARS AND MAKING SURE THAT THERE'S, UH, AN EASY WAY FOR COUNCIL TO KINDA LOOK AT THAT AND MAKE DETERMINATIONS GOING FORWARD. SO THOSE ARE THE AREAS I THINK WE WOULD REALLY TRY TO TARGET AND IMPROVE UPON. BUT HAPPY TO HEAR OTHER SUGGESTIONS ABOUT HOW WE COULD, YOU KNOW, MAKE IT BETTER FOR THE CITY. UH, THANK YOU. UM, I REALLY LIKE THE IDEA OF A SURVEY FORM THAT CAN COME OUT IN OUR EMAIL. UM, MAYBE ONE ON EACH APPOINTEE OR ONE BIG SURVEY THAT'S GOT EACH APPOINTEE IN IT. UM, THOSE SEEM TO BE A LITTLE EASIER THAN TRYING TO CATCH PEOPLE. UM, AND I DON'T HAVE A FULL-TIME JOB AND I'M STILL STRUGGLING SOMETIMES TO GET TO THE PHONE AND HOLD A CON A PHONE CONFERENCE TYPE THING. YEAH. SO, UM, 'CAUSE THERE'S JUST SO MUCH GOING ON. UM, BUT A SURVEY WORKS REALLY WELL. WE'VE HAD SURVEYS SENT TO US FROM OTHER, FROM INTERNAL DEPARTMENTS, YOU KNOW, WITHIN THE CITY ON, AND WE FILL 'EM OUT AND THAT WAY YOU CAN DO IT AT 10 AT NIGHT OR THREE IN THE MORNING WHEN YOU CAN'T SLEEP OR WHENEVER. SO I LIKE THAT IDEA OF A SURVEY, WHETHER IT BE MULTIPLE SURVEYS FOR EACH ONE FOR EACH PERSON, OR ONE BIG SURVEY WITH EVERYBODY ON IT. UM, SO I REALLY LIKE THAT IDEA. I THINK Y'ALL HAVE DONE A GREAT JOB THE LAST TWO YEARS. I CAN'T REALLY COMPARE IT TO ANYTHING ELSE BECAUSE I WASN'T HERE FOR SUR FOR THOSE EVALUATIONS PRIOR TO THAT. BUT, UM, THIS LAST YEAR, THE PACKET [00:05:01] WE GOT WAS A LOT EASIER TO FOLLOW THAN THE YEAR BEFORE. SO I LOVE THAT YOU KEEP EVOLVING AND MAKING CHANGES AS NEEDED. UM, THE PRICE NOT GOING UP IS A BIG PLUS. , ALWAYS LIKE THAT. UM, SO THOSE ARE MY COMMENTS ON THIS. UM, YEAH, I, UM, IT, IT'S DEFINITELY EVOLVED OVER TIME AND I THINK THAT WE REALLY, UM, HIT THE MARK EXCEPT IN THE AREAS THAT YOU MENTIONED. UM, I, I, I WAS VERY PLEASED WITH THE PACKET THAT WE RECEIVED THE NIGHT OF. UM, I, I ACTUALLY LIKED SPLITTING IT UP INTO TWO SEPARATE, UH, DAYS WHERE WE HAD MUNICIPAL EMPLOYEES THE FIRST NIGHT AND THEN THE SECOND NIGHT TALKED ABOUT THE OTHER COUNCIL APPOINTEES. SO THAT WAS, I THINK ONE, IT HELPED KEEP THE NIGHT SHORTER. MM-HMM . BUT I APPRECIATED YOU COMING FOR BOTH OF THOSE AND UM, I THOUGHT THAT THOSE WERE VERY, UH, WELL IT WAS BETTER THAN GETTING OUT OF HERE AT TWO O'CLOCK IN THE MORNING, WHICH HAS HAPPENED TO US BEFORE AND THAT'S A LONG NIGHT. UM, I DON'T KNOW HOW GREAT OUR DECISION MAKING IS AT THAT POINT. GIVE 'EM ALL THE MONEY. . UM, UH, THE OTHER THING IS I REALLY APPRECIATE THE SUPPORT THAT YOU AND YOUR TEAM GIVE US DURING THE PROCESS. UM, THE INSIGHT THAT YOU GIVE US IS INVALUABLE WHILE WE ARE TRYING TO DECIDE, YOU KNOW, WHAT TO DO. UM, I ALSO REALLY LIKED THAT UH, YOU SPOKE WITH THE APPOINTEES ABOUT WHAT THEIR ASKS WERE AND I WOULD LIKE FOR THAT TO CONTINUE BECAUSE IT'S SOMETIMES A LITTLE EASIER FOR THEM TO TELL YOU WHAT THEY WANT EXACTLY THAN IT IS FOR THEM TO TELL US, YOU KNOW, EVERYBODY'S STARING AT THEM AND UM, AND I THINK THAT WE GET A BETTER, I THINK WE GET BETTER FEEDBACK WHEN IT COMES THROUGH YOU. RIGHT. HONESTLY. SO I WOULD LIKE TO KEEP THAT UP AS WELL. ABSOLUTELY. THANK YOU. YEAH. UM, I DON'T HAVE ANY OTHER ISSUES, UM, OR QUESTIONS. UM, PHIL, HOW DO WE PROCEED? JUST, JUST WOULD LIKE THE DIRECTION IF WE WANT TO TAKE THIS TO THE COUNCIL AS A WHOLE FOR APPROVAL THAT WE DID LAST YEAR, THAT'S THE DIRECTION. I THINK THAT IS THE DIRECTION WE WANNA GO IS MOVE THIS FORWARD TO COUNCIL FOR FURTHER, UH, CONSIDERATION AND APPROVAL. GOOD DEAL. WELL THANK YOU GUYS VERY MUCH AND, AND HAPPY TO COME BACK FOR THAT MEETING WHENEVER IT IS AND, AND TO ANSWER ANY QUESTIONS THAT THE REST OF THE COUNCIL MIGHT HAVE. ALRIGHT. THANK YOU SO MUCH. THANK YOU. APPRECIATE IT. I'LL LET YOU KNOW. ALRIGHT, APPRECIATE IT GUYS. OKAY, ITEM, UM, GOOD LUCK THIS WEEKEND. THREE A IS DISCUSSION REGARDING IM MEMORIAL HONORING ROXANNA ROXANNE REYES. UH, THIS IS SOMETHING COUNCIL MEMBER DUTTON WANTED TO PRESENT AND IS VERY IMPORTANT TO HER. SO SINCE SHE IS HAVING, UM, APPARENTLY SOME SORT OF FAMILY IS, UH, ISSUE RIGHT NOW AND CAN'T BE HERE, I THINK WE'LL TABLE THIS TILL OUR NEXT MEETING SO THAT SHE CAN BE PRESENT FOR ALL THE DISCUSSION. UM, IS THERE ANY OTHER ITEMS WE WISH TO DISCUSS? NO MA'AM. OKAY. THEN AT 5 0 9 WE ARE ADJOURNED. I'M SORRY. I WAS GONNA SAY, CAN WE GO AHEAD AND GET A MOTION AND OH, ON TABLING IT AND PUSH IT TO THE NEXT MEETING? YES. I'M SORRY, MADAM CHAIR. MOTION TO TABLE ITEM THREE A UNTIL OUR NEXT ADMINISTRATIVE SERVICES COMMITTEE MEETING. OKAY. SECOND AND PASS. THANK YOU . AND NOW WE ARE RETURNED 5 0 9. DONE AND DONE. SORRY, AMY. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.