Written Briefings: a. Amend Tax Roll Council annually amends the tax roll to reflect uncollected ad valorem taxes, as required by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts continue unless the costs of those efforts exceed potential revenues. This item is scheduled for formal consideration at the September 1, 2009 Regular Meeting. b. Purchase of Land for Addition to Roland E. Coomer Park The Park and Recreation Board requested staff to examine the potential acquisition of 1.23 acres for sale adjacent to Coomer Park. As directed by the Park and Recreation Board and authorized by the Council, a bid of $160,000 was placed on the property by the City and approved by the lender. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. c. Limited Authorization for DART to Initiate Eminent Domain DART is requesting that the City of Garland authorize DART to acquire a parcel of land through eminent domain needed to construct the extension of the Blue Line Light Rail to Rowlett. DART has been unable to obtain a clear title to this property because certain liens still exist. An agreement has been reached with the property owner, but the eminent domain action is needed to clear the title. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. d. Participation in State Street KCS Crossing Gates The Texas Department of Transportation has programmed the installation of railroad crossing gates at the State Street crossing of the Kansas City Southern (KCS) Railway. Because the cost of these gates exceeds the standard TxDOT funding level, the state has asked the City to participate in the cost. In addition to improving the safety of this crossing, these gates are needed in order to implement a quiet zone along the entire KCS corridor in Garland. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. e. Train Monitoring System – KCS Railroad Along South Garland Avenue In order to implement a train monitoring system on the KCS Railroad along South Garland Avenue, agreements with the Texas Department of Transportation (to fund the project) and the Texas Transportation Institute (to design and install the system) are needed. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting.
Expansion of the Animal Services Advisory Committee At the request of Mayor Ronald E. Jones, Council is requested to discuss expanding the Animal Services Advisory Committee. The Animal Services Advisory Committee is a four-person committee authorized by Section 22.23 of the Code of Ordinances to provide advice to the Council and Managing Director of Health in regards to the Animal Shelter operation complying with Texas Department of State Health Services’ rules.
Audit Committee Report Council Member Rick Williams, Chair of the Audit Committee, will make a report to Council on the following items: •GP&L IT Security Audit •Cash Count Audit •Selection of External Auditing Firm
Administrative Services Committee Report Council Member Darren Lathen, Chair of the Administrative Services Committee (ASC) will make a report to Council on the following items considered by the ASC: •Permits for Carnivals •Paperless Council Agendas
Council Agenda and Council Committee Processes At the request of Mayor Ronald Jones, Council is requested to discuss the Council agenda and Council Committee processes.
Appointment to the Utility Advisory Board The terms for Position 5 and Position 7 on the Utility Advisory Board (UAB) expire on August 31, 2009. At the August 17, 2009 Work Session, Council discussed the process for appointing or reappointing members to the UAB. Information was posted on the City’s website regarding the qualifications of Position 5 and Position 7. Qualified applicants were requested to submit an application to the City Secretary’s Office by 5:00 p.m. on Monday, August 31, 2009. Council will be updated on the applications received.
Council Meeting Schedule for National Night Out This year Texas will celebrate National Night Out on Tuesday, October 6, 2009. The first regular Council meeting in October is also scheduled on October 6, 2009. Council is requested to consider rescheduling their meeting to Monday, October 5, 2009. This would allow the Mayor and Council Members to participate in local National Night Out activities in the community. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting.
Establishment of a Charter Review Committee At the request of Mayor Ronald Jones, Council is requested to discuss the establishment of a Charter Review Committee.
Discussion of 2009-2010 Proposed Budget (Contingency Only) This item is posted in the event that Council wishes to continue discussions, deliberations, or staff presentations related to the 2009-2010 Proposed Budget.
Discuss Appointments to Boards and Commissions •Board of Adjustment – John Kenneth Kaiwi •Building and Fire Code Board – Christopher Ott •Citizens Environmental and Neighborhood Advisory Committee – Fran Grove Brown, Scott Trepinski •Community Multicultural Commission – Jennifer Najera Hague, Sunbola S. Ashimi •Housing Standards Board – Wayne Wilmany •Senior Citizens Advisory Commission – Jack D. Patterson
Discussion of 2009-2010 Proposed Budget (Contingency Only) This item is posted in the event that Council wishes to continue discussions, deliberations, or staff presentations related to the 2009-2010 Proposed Budget.
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Adjourn
Aug 31, 2009 City Council
Written Briefings: a. Amend Tax Roll Council annually amends the tax roll to reflect uncollected ad valorem taxes, as required by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts continue unless the costs of those efforts exceed potential revenues. This item is scheduled for formal consideration at the September 1, 2009 Regular Meeting. b. Purchase of Land for Addition to Roland E. Coomer Park The Park and Recreation Board requested staff to examine the potential acquisition of 1.23 acres for sale adjacent to Coomer Park. As directed by the Park and Recreation Board and authorized by the Council, a bid of $160,000 was placed on the property by the City and approved by the lender. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. c. Limited Authorization for DART to Initiate Eminent Domain DART is requesting that the City of Garland authorize DART to acquire a parcel of land through eminent domain needed to construct the extension of the Blue Line Light Rail to Rowlett. DART has been unable to obtain a clear title to this property because certain liens still exist. An agreement has been reached with the property owner, but the eminent domain action is needed to clear the title. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. d. Participation in State Street KCS Crossing Gates The Texas Department of Transportation has programmed the installation of railroad crossing gates at the State Street crossing of the Kansas City Southern (KCS) Railway. Because the cost of these gates exceeds the standard TxDOT funding level, the state has asked the City to participate in the cost. In addition to improving the safety of this crossing, these gates are needed in order to implement a quiet zone along the entire KCS corridor in Garland. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting. e. Train Monitoring System – KCS Railroad Along South Garland Avenue In order to implement a train monitoring system on the KCS Railroad along South Garland Avenue, agreements with the Texas Department of Transportation (to fund the project) and the Texas Transportation Institute (to design and install the system) are needed. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting.
Expansion of the Animal Services Advisory Committee At the request of Mayor Ronald E. Jones, Council is requested to discuss expanding the Animal Services Advisory Committee. The Animal Services Advisory Committee is a four-person committee authorized by Section 22.23 of the Code of Ordinances to provide advice to the Council and Managing Director of Health in regards to the Animal Shelter operation complying with Texas Department of State Health Services’ rules.
Audit Committee Report Council Member Rick Williams, Chair of the Audit Committee, will make a report to Council on the following items: •GP&L IT Security Audit •Cash Count Audit •Selection of External Auditing Firm
Administrative Services Committee Report Council Member Darren Lathen, Chair of the Administrative Services Committee (ASC) will make a report to Council on the following items considered by the ASC: •Permits for Carnivals •Paperless Council Agendas
Council Agenda and Council Committee Processes At the request of Mayor Ronald Jones, Council is requested to discuss the Council agenda and Council Committee processes.
Appointment to the Utility Advisory Board The terms for Position 5 and Position 7 on the Utility Advisory Board (UAB) expire on August 31, 2009. At the August 17, 2009 Work Session, Council discussed the process for appointing or reappointing members to the UAB. Information was posted on the City’s website regarding the qualifications of Position 5 and Position 7. Qualified applicants were requested to submit an application to the City Secretary’s Office by 5:00 p.m. on Monday, August 31, 2009. Council will be updated on the applications received.
Council Meeting Schedule for National Night Out This year Texas will celebrate National Night Out on Tuesday, October 6, 2009. The first regular Council meeting in October is also scheduled on October 6, 2009. Council is requested to consider rescheduling their meeting to Monday, October 5, 2009. This would allow the Mayor and Council Members to participate in local National Night Out activities in the community. If Council concurs, this item will be scheduled for formal consideration at the September 15, 2009 Regular Meeting.
Establishment of a Charter Review Committee At the request of Mayor Ronald Jones, Council is requested to discuss the establishment of a Charter Review Committee.
Discussion of 2009-2010 Proposed Budget (Contingency Only) This item is posted in the event that Council wishes to continue discussions, deliberations, or staff presentations related to the 2009-2010 Proposed Budget.
Discuss Appointments to Boards and Commissions •Board of Adjustment – John Kenneth Kaiwi •Building and Fire Code Board – Christopher Ott •Citizens Environmental and Neighborhood Advisory Committee – Fran Grove Brown, Scott Trepinski •Community Multicultural Commission – Jennifer Najera Hague, Sunbola S. Ashimi •Housing Standards Board – Wayne Wilmany •Senior Citizens Advisory Commission – Jack D. Patterson
Discussion of 2009-2010 Proposed Budget (Contingency Only) This item is posted in the event that Council wishes to continue discussions, deliberations, or staff presentations related to the 2009-2010 Proposed Budget.
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Adjourn