Item 1a: Rate Mitigation Fund Quarterly Report Council previously directed staff to report the financial position of the GP&L Rate Mitigation Fund on a quarterly basis. As of September 30, 2008, the Fund had a book balance of $79,352,843. This balance includes all Council-approved transfers and all interest earnings since inception of the Fund. Item 1b: Portfolio Summary As previously directed by Council, staff is providing a quarterly report on the City’s Portfolio Summary. This report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy and City Council Policy Finance-05, Statement of Investment Strategy. Item 1c: Proposed Calendar for Review and Adoption of the 2009 Capital Improvement Program A proposed calendar for the review and adoption of the 2009 Capital Improvement Program is being submitted for Council’s consideration.
Item 2a: City Financial Update First Southwest Company and City staff will brief Council regarding the major financial risks facing the City of Garland and actions taken to mitigate these risks.
Item 2b: Firewheel Golf Course Update Staff will provide an update on the Firewheel Golf Course.
Item 2c: Draft FY 2009 Annual Internal Audit Plan At the request of the Audit Committee, Council is requested to consider the draft FY 2009 Annual Audit Plan. City Council Policy No. OPNS-36 provides, “The Committee Chair shall provide the draft Annual Audit Plan to the Council for their input prior to adoption by the Audit Committee each year.” City Auditor Craig Hametner will provide a brief overview of how the Annual Audit Plan is developed and will receive input from the Council.
Item 2d: Revisions to City Council Policy No. Legal-03 Fraud, Waste, and Abuse At the October 6, 2008 Work Session, Council discussed revising City Council Policy No. Legal - 03 – Fraud, Waste, and Abuse. A proposed revised policy is provided for Council’s discussion and consideration.
Item 2e: Enforcement of Loud Music Complaints At the request of Council Members John Willis and Laura Perkins Cox, Council is requested to discuss the enforcement of loud music complaints.
Item 2f: Turnpike Overlay District At the request of Council Members Douglas Athas and Preston Edwards, Council is requested to discuss the creation of a turnpike overlay district.
Item 2g: Street Name Change for a Portion of Marketplace Drive At a previous Work Session, Council directed the Community Services Committee to review and consider a request to change the street name for a portion of Marketplace Drive. The Committee is now bringing forth their recommendation for Council’s consideration.
Item 2h: Changes to Work Session Agenda The City Attorney will brief Council regarding changes to the Work Session agenda resulting from a recent Texas Attorney General ruling regarding the posting of notices under the Open Meetings Act.
Item 2i: Naming of the Utility Services Building Council is requested to consider naming the new Utility Services Building in honor of Charles E. Duckworth, former Garland City Manager from 1965 to 1977.
Item 2j: Legislative Agenda The City Manager and City Attorney will brief Council on proposed topics and issues for the upcoming Legislative Session.
Item 3a: Neighborhood Stabilization Grant Program Council is requested to discuss the submittal of an action plan for the use of Neighborhood Stabilization program funds.
Item 4: Discuss Appointments to Boards and Commissions Edwin “Wayne” Dalton - Lake Ray Hubbard Appeals Board
Item 5: Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
Item 6: Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. Item 7: Adjourn
Oct 20, 2008 City Council
Item 1a: Rate Mitigation Fund Quarterly Report Council previously directed staff to report the financial position of the GP&L Rate Mitigation Fund on a quarterly basis. As of September 30, 2008, the Fund had a book balance of $79,352,843. This balance includes all Council-approved transfers and all interest earnings since inception of the Fund. Item 1b: Portfolio Summary As previously directed by Council, staff is providing a quarterly report on the City’s Portfolio Summary. This report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy and City Council Policy Finance-05, Statement of Investment Strategy. Item 1c: Proposed Calendar for Review and Adoption of the 2009 Capital Improvement Program A proposed calendar for the review and adoption of the 2009 Capital Improvement Program is being submitted for Council’s consideration.
Item 2a: City Financial Update First Southwest Company and City staff will brief Council regarding the major financial risks facing the City of Garland and actions taken to mitigate these risks.
Item 2b: Firewheel Golf Course Update Staff will provide an update on the Firewheel Golf Course.
Item 2c: Draft FY 2009 Annual Internal Audit Plan At the request of the Audit Committee, Council is requested to consider the draft FY 2009 Annual Audit Plan. City Council Policy No. OPNS-36 provides, “The Committee Chair shall provide the draft Annual Audit Plan to the Council for their input prior to adoption by the Audit Committee each year.” City Auditor Craig Hametner will provide a brief overview of how the Annual Audit Plan is developed and will receive input from the Council.
Item 2d: Revisions to City Council Policy No. Legal-03 Fraud, Waste, and Abuse At the October 6, 2008 Work Session, Council discussed revising City Council Policy No. Legal - 03 – Fraud, Waste, and Abuse. A proposed revised policy is provided for Council’s discussion and consideration.
Item 2e: Enforcement of Loud Music Complaints At the request of Council Members John Willis and Laura Perkins Cox, Council is requested to discuss the enforcement of loud music complaints.
Item 2f: Turnpike Overlay District At the request of Council Members Douglas Athas and Preston Edwards, Council is requested to discuss the creation of a turnpike overlay district.
Item 2g: Street Name Change for a Portion of Marketplace Drive At a previous Work Session, Council directed the Community Services Committee to review and consider a request to change the street name for a portion of Marketplace Drive. The Committee is now bringing forth their recommendation for Council’s consideration.
Item 2h: Changes to Work Session Agenda The City Attorney will brief Council regarding changes to the Work Session agenda resulting from a recent Texas Attorney General ruling regarding the posting of notices under the Open Meetings Act.
Item 2i: Naming of the Utility Services Building Council is requested to consider naming the new Utility Services Building in honor of Charles E. Duckworth, former Garland City Manager from 1965 to 1977.
Item 2j: Legislative Agenda The City Manager and City Attorney will brief Council on proposed topics and issues for the upcoming Legislative Session.
Item 3a: Neighborhood Stabilization Grant Program Council is requested to discuss the submittal of an action plan for the use of Neighborhood Stabilization program funds.
Item 4: Discuss Appointments to Boards and Commissions Edwin “Wayne” Dalton - Lake Ray Hubbard Appeals Board
Item 5: Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
Item 6: Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. Item 7: Adjourn