1. Written Briefings: a. Assistance Request for Nonprofit Special Event The City Council Policy on Special Event Policies and Guidelines (OPNS-29) states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to Council for consideration. The Noon Exchange Club of Garland has requested that Council consider waiving expenditures for City services required for their Labor Day parade and afternoon festivities in Central Park on Monday, September 3, in the amount of $10,534. b. Amend Tax Roll As required by generally accepted accounting principles, Council annually amends the tax roll to reflect uncollected ad valorem taxes. Although the tax roll is reduced by this action, collection efforts continue unless the costs of these efforts exceed potential revenues. If Council concurs, this item will be scheduled for formal consideration at the September 4, 2012 Regular Meeting. c. Amendment Agreement No. 3 to Red Light Automated Enforcement Service Agreement The agreement between the City and its automated red light enforcement vendor (Xerox State and Local Solutions, Inc.) is in need of updating in order to formalize a number of operational changes that the parties have operated under for some time as well as provisions that are either no longer necessary or are in need of modification. This item is scheduled for formal consideration at the August 21, 2012 Regular Meeting.
Verbal Briefings: a. Interviews for Appointments to the Garland Council Housing Finance Corporation (GHFC) Board The terms of office for Ed Jackson and Chris Liebrum as members on the GHFC Board of Directors will expire on August 31, 2012. Information was posted on the City's website for 14 days in order to provide an opportunity for citizens to apply for the positions. Letters of interest and resumes were received from Ed Jackson, Chris Liebrum, and Frank Chavez. At the August 6, 2012 Work Session, Council agreed to interview each applicant at the August 20, 2012 Work Session. Council is scheduled to make formal appointments to the GHFC Board of Directors at the August 21, 2012 Regular Meeting. • Frank Chavez • Ed Jackson • Chris Liebrum
Council Meeting Schedule for National Night Out Council This year Texas will celebrate National Night Out on Tuesday, October 2, 2012. The first regular Council meeting in October is also scheduled on that same night. Council is requested to consider rescheduling their meeting to Monday, October 1, 2012. This would allow the Mayor and Council Members the opportunity to participate in local National Night Out activities in the community. This item is scheduled for formal consideration at the August 21, 2012 Regular Meeting.
Use of Handheld Communication Devices Goebel/Willis in School Zones At the request of Council Member Anita Goebel and Mayor Pro Tem John Willis, Council is requested to discuss an initiative of Mayor Ronald Jones to ban the use of handheld communication devices in school zones.
City Secretary Position Council At the July 2, 2012 Work Session, Council formed an Ad Hoc Committee on the City Secretary position. The Committee met on July 9 and presented their recommendations to Council at the July 17, 2012 Work Session. At the August 7, 2012 Regular Meeting, Council considered an ordinance amending Chapter 10, "Administration," of the Code or Ordinances. Council postponed formal consideration of this item to the August 21, 2012 Regular Meeting with additional discussion at the August 20, 2012 Work Session.
City Secretary Position Council At the July 2, 2012 Work Session, Council formed an Ad Hoc Committee on the City Secretary position. The Committee met on July 9 and presented their recommendations to Council at the July 17, 2012 Work Session. At the August 7, 2012 Regular Meeting, Council considered an ordinance amending Chapter 10, "Administration," of the Code or Ordinances. Council postponed formal consideration of this item to the August 21, 2012 Regular Meeting with additional discussion at the August 20, 2012 Work Session.
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Discuss Appointments to Boards and Commissions • Gregory B. Davis - Parks and Recreation Board (Dodson) • Kenneth R. Puckett - Building and Fire Codes Board (Willis) • Minerva I. Moreno - Community Multicultural Commission (Goebel) • Thomas Jerry Redden - Library Board (Cahill) • Debbie Starling - Housing Standards Board (R. Williams)
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
Aug 20, 2012 City Council Work Session
1. Written Briefings: a. Assistance Request for Nonprofit Special Event The City Council Policy on Special Event Policies and Guidelines (OPNS-29) states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to Council for consideration. The Noon Exchange Club of Garland has requested that Council consider waiving expenditures for City services required for their Labor Day parade and afternoon festivities in Central Park on Monday, September 3, in the amount of $10,534. b. Amend Tax Roll As required by generally accepted accounting principles, Council annually amends the tax roll to reflect uncollected ad valorem taxes. Although the tax roll is reduced by this action, collection efforts continue unless the costs of these efforts exceed potential revenues. If Council concurs, this item will be scheduled for formal consideration at the September 4, 2012 Regular Meeting. c. Amendment Agreement No. 3 to Red Light Automated Enforcement Service Agreement The agreement between the City and its automated red light enforcement vendor (Xerox State and Local Solutions, Inc.) is in need of updating in order to formalize a number of operational changes that the parties have operated under for some time as well as provisions that are either no longer necessary or are in need of modification. This item is scheduled for formal consideration at the August 21, 2012 Regular Meeting.
Verbal Briefings: a. Interviews for Appointments to the Garland Council Housing Finance Corporation (GHFC) Board The terms of office for Ed Jackson and Chris Liebrum as members on the GHFC Board of Directors will expire on August 31, 2012. Information was posted on the City's website for 14 days in order to provide an opportunity for citizens to apply for the positions. Letters of interest and resumes were received from Ed Jackson, Chris Liebrum, and Frank Chavez. At the August 6, 2012 Work Session, Council agreed to interview each applicant at the August 20, 2012 Work Session. Council is scheduled to make formal appointments to the GHFC Board of Directors at the August 21, 2012 Regular Meeting. • Frank Chavez • Ed Jackson • Chris Liebrum
Council Meeting Schedule for National Night Out Council This year Texas will celebrate National Night Out on Tuesday, October 2, 2012. The first regular Council meeting in October is also scheduled on that same night. Council is requested to consider rescheduling their meeting to Monday, October 1, 2012. This would allow the Mayor and Council Members the opportunity to participate in local National Night Out activities in the community. This item is scheduled for formal consideration at the August 21, 2012 Regular Meeting.
Use of Handheld Communication Devices Goebel/Willis in School Zones At the request of Council Member Anita Goebel and Mayor Pro Tem John Willis, Council is requested to discuss an initiative of Mayor Ronald Jones to ban the use of handheld communication devices in school zones.
City Secretary Position Council At the July 2, 2012 Work Session, Council formed an Ad Hoc Committee on the City Secretary position. The Committee met on July 9 and presented their recommendations to Council at the July 17, 2012 Work Session. At the August 7, 2012 Regular Meeting, Council considered an ordinance amending Chapter 10, "Administration," of the Code or Ordinances. Council postponed formal consideration of this item to the August 21, 2012 Regular Meeting with additional discussion at the August 20, 2012 Work Session.
City Secretary Position Council At the July 2, 2012 Work Session, Council formed an Ad Hoc Committee on the City Secretary position. The Committee met on July 9 and presented their recommendations to Council at the July 17, 2012 Work Session. At the August 7, 2012 Regular Meeting, Council considered an ordinance amending Chapter 10, "Administration," of the Code or Ordinances. Council postponed formal consideration of this item to the August 21, 2012 Regular Meeting with additional discussion at the August 20, 2012 Work Session.
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Review of 2012-13 Proposed Budget Young Staff will make the following presentations related to the FY 2012-13 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 23 and 30, 2012. • Overview of Selected Items - Bradford/Young • Parks, Recreation, & Cultural Arts; Library; and Community Relations - Stone • Police and SafeLight - Bates • Fire - Knight • Emergency Management - Rivas • Code Compliance and Health - Briley • Stormwater Management - Wilson • Streets - Oliver • Transportation - Timbrell
Discuss Appointments to Boards and Commissions • Gregory B. Davis - Parks and Recreation Board (Dodson) • Kenneth R. Puckett - Building and Fire Codes Board (Willis) • Minerva I. Moreno - Community Multicultural Commission (Goebel) • Thomas Jerry Redden - Library Board (Cahill) • Debbie Starling - Housing Standards Board (R. Williams)
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.