Call to Order MAYORAL PROCLAMATIONS, RECOGNITIONS, AND ANNOUNCEMENTS The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
CONSENT AGENDA All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the July 15, 2014 Regular Meeting. 2. Consider approval of the following bids: a. Bulk Polymer for Water Recycling Bid No. 4467-14 Polydyne, Inc. $291,312.56 This request is for bulk polymer for the conditioning treatment of wastewater sludge. b. Traffic Signal Installation and Modernization Bid No. 4488-14 Mel’s Electric, L.P. $662,861.25 This request is to provide traffic signal installation and modernization services on an as-needed basis. Services will include new signal construction, retrofitting existing signals, underground installations, and other related items as required. c. Video Surveillance Management System Bid No. 4608-14 Convergint Technologies, LLC $261,772.02 This request is for the replacement of the outdated video surveillance management system and camera equipment in the Police Department, Jail, Municipal Court, and Police Property Room. d. Centrifuge for Wastewater Bid No. 4446-14 Alfa Laval, Inc. $2,057,364.00 This request is for the replacement of the existing belt filter presses that have been in operation at the Rowlett Creek Wastewater Treatment Plant for more than 25 years with centrifuge for greater capacity and improved odor abatement. e. Replacement Breaker Relay Panels Bid No. 4475-14 Electrical Power Products $119,950.00 This request is for the purchase of replacement breaker relay panels for the GP&L Olinger to Ben Davis Breaker 8130, the Olinger to Wylie Switchyard Breaker 8170, and the Apollo-East Richardson Breaker 8160. f. Wynn Joyce Substation Construction Bid No. 4518-14 DynaGrid Foundation Group, LLC $1,369,000.00 Optional Contingency 137,000.00 TOTAL $1,506,000.00 This request is to provide construction labor and equipment for the Wynn Joyce Substation rebuild. Due to the complex nature of this project, an optional contingency is included for any unforeseen additional work that may be required. g. Kraft Substation Circuit Breakers Bid No. 4532-14 Mitsubishi Electric $174,870.00 This request is for the purchase of two 145kV 3000A 50kA gas circuit breakers as part of the Kraft Substation Loop Capital Improvement project. h. Communications Building with Landing - Bid No. 4556-14 Wylie Switching Station Schweitzer Engineering Laboratories, Inc. $133,177.00 This request is for the purchase of a factory-fabricated communications building with landing to be installed at the Wylie Substation. i. Shelf-Ready Library Books Bid No. 4585-14 Brodart Co. $670,000.00 This request is for a contract that allows the library to select and purchase print library books to meet the needs of the patrons. The contract includes the cataloging, inventorying, and physical processing of a majority of the books. j. Fleet Replacement Trucks Bid No. 4600-14 Caldwell Country Ford $343,097.45 This request is for the purchase of 10 utility and pickup trucks to be utilized by the Water Department and GP&L in their daily operations. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. 14-24, Vincent Gerard & Associates Consider an ordinance amending the zoning laws of the City of Garland by approving a Specific Use Permit for an Antenna, Commercial Type 2 on a 0.0826-acre tract of land located at 1880 Holford Road. b. Zoning File No. 14-25, CEI Engineering Associates, Inc. Consider an ordinance amending the zoning laws of the City of Garland by approving an amendment of Planned Development District 10-06 for Freeway Uses, an amendment of a Concept Plan, and a Detail Plan for a Restaurant with Drive-through on a 0.93-acre tract of land located east of 150 Town Center Boulevard. c. Zoning File No. 14-26, Oaks at Firewheel, LP Consider an ordinance amending the zoning laws of the City of Garland by approving an amendment to Planned Development District 09-28 for Single Family Uses on a 14.01-acre tract of land located south of Campbell Road and west of Brand Road (Oaks at Firewheel). 4. Consider a resolution authorizing a Texas Department of Transportation Selective Traffic Enforcement Program (STEP) – Single Year – 2015 Comprehensive Grant in the amount of $393,719. The Garland Police Department has successfully participated in Texas Department of Transportation (TxDOT) – Selective Traffic Enforcement Program (STEP) – Comprehensive Grant for many years. The purpose of the grant is to save lives, reduce motor vehicle accidents and injuries, and change behavior related to driving habits. This is accomplished by aggressively enforcing the laws of the State of Texas related to red light and intersection violations, seatbelt violations, speed violations, and driving while intoxicated violations. Council was scheduled to consider this item at the August 4, 2014 Work Session. 5. Consider by minute action authorizing the City Manager to execute Change Order No. 1 with Tri-Con Services, Inc. in the amount of $363,811.62. At the August 4, 2014 Work Session, Council was scheduled to consider authorizing Change Order No. 1 to the contract with Tri-Con Services, Inc. in the amount of $363,811.62. During the construction project, a drainage issue on Hardy Drive near the intersection of Dairy Road, failed paving on Dairy Road just north of the construction area, and additional replacement/lowering of the North Texas Municipal Water District 30” and 36” water main and the City’s 16” water main warranted additional work. 6. Consider by minute action authorizing the City Manager to execute a change order in the amount of $49,905 with Gateway Planning. At the August 4, 2014 Work Session, Council was scheduled to be briefed on the need for a change order to the contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project.
Consider by minute action authorizing the City Manager to execute a change order in the amount of $49,905 with Gateway Planning. At the August 4, 2014 Work Session, Council was scheduled to be briefed on the need for a change order to the contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project.
Hold a public hearing and consider the following regarding an economic incentive agreement for La Fabrica, L.L.C. a. Approve an ordinance designating an area as a reinvestment zone for commercial/industrial tax abatement; making certain findings thereon; authorizing the City Manager to execute an agreement with the applicant regarding the reinvestment zone. b. Approve a resolution authorizing the City Manager to execute a tax abatement agreement. La Fabrica, LLC is considering relocating a fresh baked goods production facility from Mexico to a vacant warehouse in Garland that was previously occupied by El Rancho (their parent company). The company would make leasehold improvements into a state of the art manufacturing facility/commissary to sell and distribute to grocery locations. La Fabrica is planning to hire up to 100 new hires with at least $3 million in building improvements and approximately $7 million in new equipment over the next three years. This project will bring in a total of over $63,000 to the City annually. As part of the Garland Economic Development Partnership’s (GEDP) attraction program of encouraging quality development in the City of Garland, the GEDP’s Steering Committee recommends that Council provide: 1.) general support for the project and 2.) support of a 75% City Tax Abatement on new Business Personal Property Value for 10 years – maximum of $369,915. This item was considered by Council at the June 30, 2014 Work Session.
Presentation of the 2014-15 Proposed Budget. In accordance with the City Charter, the City Manager shall submit to the City Council, prior to August 15, a Proposed Budget for the coming fiscal year. The City Manager will formally present his Proposed Budget for 2014-15. Following the presentation to Council, copies of the Proposed Budget will be placed in each City library, in the Office of the City Secretary, and on the City’s website for public review and inspection.
Consider a proposal to vote on tax rate for 2014-15. In accordance with Chapter 26 of the State Property Tax Code, the Council must vote to place on the agenda of a future meeting an action item calling for the adoption of the ad valorem tax rate. This vote must be recorded and must specify the desired rate. This action is required as part of “Truth in Taxation” legislation surrounding setting ad valorem tax rates and does not commit Council to adopting the proposed ad valorem tax rate. Two public hearings will be held prior to the adoption of the proposed tax rate.
Consider the application of Primax Properties, LLC requesting approval of 1) an amendment of Planned Development (PD) District 86-1 for Retail Uses and 2) a Detail Plan for Retail Sales/Personal Service. The property is located at the east side of Plano Road, approximately 200 feet south of the intersection of Plano Road and Walnut Street. (File 14-27) (District 6) The proposal is for approval of a Detail Plan to develop the site with an Advance Auto Parts store. At the July 14, 2014 meeting, the Plan Commission recommended approval of this request.
Consider the application of Linear Architecture requesting approval of 1) a Specific Use Permit for Restaurant with Drive Through, and 2) a variance to Section 10-311 of the Comprehensive Zoning Ordinance No. 4647 regarding the use of metal as a façade material. The property is located at 5235 North Garland Avenue. (File 14-29) (District 7) The proposal is for approval of a Specific Use Permit and variances to renovate an existing Wendy’s restaurant by incorporating EIFS and metal panel on the exterior walls. At the July 14, 2014 meeting, the Plan Commission recommended approval of this request.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Garland Youth Council • Araseli Lara – (District 1) • Zaria Dickson – (District 2) • Britney Fernandez – (District 2) • Devin Brown – (District 3) • Kylie Beene – (District 3) • Summer Davis – (District 4) • Kelsy Kenison – (District 7) • Leah Gattus – (District 7) • Diane Ly – (District 8) • Elizabeth Sinclair – (District 8) Board of Adjustment • Arlene Beasley – (District 2) • Jim Bookout – (District 4) Citizens Environmental and Neighborhood Advisory Committee • Frances Smith – (District 4) Community Multicultural Commission • Dr. Shibu Samuel – (District 4) Garland Cultural Arts Commission • Claudia Porras – (District 2) • Blanca Sanchez – (District 4) Housing Standards Board • Rodney Blount – (District 2) • David Perry – (District 4) Library Board • Lynnell Patricia Boone – (District 2) • CorSharra Jackson – (District 4) Parks and Recreation Board • Sharon Carstens – (District 2) • Davis Cecil Williams II – (District 4) Plumbing and Mechanical Codes Board • Dwight Dee Nichols – (District 2) Senior Citizens Advisory Committee • Gwendolyn Daniels – (District 4) • Wayne Wilmany – (District 2) TIF – I-30 South • Jonathan Kelly – (District 4)
Consider a proposal to vote on tax rate for 2014-15. In accordance with Chapter 26 of the State Property Tax Code, the Council must vote to place on the agenda of a future meeting an action item calling for the adoption of the ad valorem tax rate. This vote must be recorded and must specify the desired rate. This action is required as part of “Truth in Taxation” legislation surrounding setting ad valorem tax rates and does not commit Council to adopting the proposed ad valorem tax rate. Two public hearings will be held prior to the adoption of the proposed tax rate.
12. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 13. Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Verizon FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.
Aug 05, 2014 City Council
Call to Order MAYORAL PROCLAMATIONS, RECOGNITIONS, AND ANNOUNCEMENTS The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
CONSENT AGENDA All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the July 15, 2014 Regular Meeting. 2. Consider approval of the following bids: a. Bulk Polymer for Water Recycling Bid No. 4467-14 Polydyne, Inc. $291,312.56 This request is for bulk polymer for the conditioning treatment of wastewater sludge. b. Traffic Signal Installation and Modernization Bid No. 4488-14 Mel’s Electric, L.P. $662,861.25 This request is to provide traffic signal installation and modernization services on an as-needed basis. Services will include new signal construction, retrofitting existing signals, underground installations, and other related items as required. c. Video Surveillance Management System Bid No. 4608-14 Convergint Technologies, LLC $261,772.02 This request is for the replacement of the outdated video surveillance management system and camera equipment in the Police Department, Jail, Municipal Court, and Police Property Room. d. Centrifuge for Wastewater Bid No. 4446-14 Alfa Laval, Inc. $2,057,364.00 This request is for the replacement of the existing belt filter presses that have been in operation at the Rowlett Creek Wastewater Treatment Plant for more than 25 years with centrifuge for greater capacity and improved odor abatement. e. Replacement Breaker Relay Panels Bid No. 4475-14 Electrical Power Products $119,950.00 This request is for the purchase of replacement breaker relay panels for the GP&L Olinger to Ben Davis Breaker 8130, the Olinger to Wylie Switchyard Breaker 8170, and the Apollo-East Richardson Breaker 8160. f. Wynn Joyce Substation Construction Bid No. 4518-14 DynaGrid Foundation Group, LLC $1,369,000.00 Optional Contingency 137,000.00 TOTAL $1,506,000.00 This request is to provide construction labor and equipment for the Wynn Joyce Substation rebuild. Due to the complex nature of this project, an optional contingency is included for any unforeseen additional work that may be required. g. Kraft Substation Circuit Breakers Bid No. 4532-14 Mitsubishi Electric $174,870.00 This request is for the purchase of two 145kV 3000A 50kA gas circuit breakers as part of the Kraft Substation Loop Capital Improvement project. h. Communications Building with Landing - Bid No. 4556-14 Wylie Switching Station Schweitzer Engineering Laboratories, Inc. $133,177.00 This request is for the purchase of a factory-fabricated communications building with landing to be installed at the Wylie Substation. i. Shelf-Ready Library Books Bid No. 4585-14 Brodart Co. $670,000.00 This request is for a contract that allows the library to select and purchase print library books to meet the needs of the patrons. The contract includes the cataloging, inventorying, and physical processing of a majority of the books. j. Fleet Replacement Trucks Bid No. 4600-14 Caldwell Country Ford $343,097.45 This request is for the purchase of 10 utility and pickup trucks to be utilized by the Water Department and GP&L in their daily operations. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. 14-24, Vincent Gerard & Associates Consider an ordinance amending the zoning laws of the City of Garland by approving a Specific Use Permit for an Antenna, Commercial Type 2 on a 0.0826-acre tract of land located at 1880 Holford Road. b. Zoning File No. 14-25, CEI Engineering Associates, Inc. Consider an ordinance amending the zoning laws of the City of Garland by approving an amendment of Planned Development District 10-06 for Freeway Uses, an amendment of a Concept Plan, and a Detail Plan for a Restaurant with Drive-through on a 0.93-acre tract of land located east of 150 Town Center Boulevard. c. Zoning File No. 14-26, Oaks at Firewheel, LP Consider an ordinance amending the zoning laws of the City of Garland by approving an amendment to Planned Development District 09-28 for Single Family Uses on a 14.01-acre tract of land located south of Campbell Road and west of Brand Road (Oaks at Firewheel). 4. Consider a resolution authorizing a Texas Department of Transportation Selective Traffic Enforcement Program (STEP) – Single Year – 2015 Comprehensive Grant in the amount of $393,719. The Garland Police Department has successfully participated in Texas Department of Transportation (TxDOT) – Selective Traffic Enforcement Program (STEP) – Comprehensive Grant for many years. The purpose of the grant is to save lives, reduce motor vehicle accidents and injuries, and change behavior related to driving habits. This is accomplished by aggressively enforcing the laws of the State of Texas related to red light and intersection violations, seatbelt violations, speed violations, and driving while intoxicated violations. Council was scheduled to consider this item at the August 4, 2014 Work Session. 5. Consider by minute action authorizing the City Manager to execute Change Order No. 1 with Tri-Con Services, Inc. in the amount of $363,811.62. At the August 4, 2014 Work Session, Council was scheduled to consider authorizing Change Order No. 1 to the contract with Tri-Con Services, Inc. in the amount of $363,811.62. During the construction project, a drainage issue on Hardy Drive near the intersection of Dairy Road, failed paving on Dairy Road just north of the construction area, and additional replacement/lowering of the North Texas Municipal Water District 30” and 36” water main and the City’s 16” water main warranted additional work. 6. Consider by minute action authorizing the City Manager to execute a change order in the amount of $49,905 with Gateway Planning. At the August 4, 2014 Work Session, Council was scheduled to be briefed on the need for a change order to the contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project.
Consider by minute action authorizing the City Manager to execute a change order in the amount of $49,905 with Gateway Planning. At the August 4, 2014 Work Session, Council was scheduled to be briefed on the need for a change order to the contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project.
Hold a public hearing and consider the following regarding an economic incentive agreement for La Fabrica, L.L.C. a. Approve an ordinance designating an area as a reinvestment zone for commercial/industrial tax abatement; making certain findings thereon; authorizing the City Manager to execute an agreement with the applicant regarding the reinvestment zone. b. Approve a resolution authorizing the City Manager to execute a tax abatement agreement. La Fabrica, LLC is considering relocating a fresh baked goods production facility from Mexico to a vacant warehouse in Garland that was previously occupied by El Rancho (their parent company). The company would make leasehold improvements into a state of the art manufacturing facility/commissary to sell and distribute to grocery locations. La Fabrica is planning to hire up to 100 new hires with at least $3 million in building improvements and approximately $7 million in new equipment over the next three years. This project will bring in a total of over $63,000 to the City annually. As part of the Garland Economic Development Partnership’s (GEDP) attraction program of encouraging quality development in the City of Garland, the GEDP’s Steering Committee recommends that Council provide: 1.) general support for the project and 2.) support of a 75% City Tax Abatement on new Business Personal Property Value for 10 years – maximum of $369,915. This item was considered by Council at the June 30, 2014 Work Session.
Presentation of the 2014-15 Proposed Budget. In accordance with the City Charter, the City Manager shall submit to the City Council, prior to August 15, a Proposed Budget for the coming fiscal year. The City Manager will formally present his Proposed Budget for 2014-15. Following the presentation to Council, copies of the Proposed Budget will be placed in each City library, in the Office of the City Secretary, and on the City’s website for public review and inspection.
Consider a proposal to vote on tax rate for 2014-15. In accordance with Chapter 26 of the State Property Tax Code, the Council must vote to place on the agenda of a future meeting an action item calling for the adoption of the ad valorem tax rate. This vote must be recorded and must specify the desired rate. This action is required as part of “Truth in Taxation” legislation surrounding setting ad valorem tax rates and does not commit Council to adopting the proposed ad valorem tax rate. Two public hearings will be held prior to the adoption of the proposed tax rate.
Consider the application of Primax Properties, LLC requesting approval of 1) an amendment of Planned Development (PD) District 86-1 for Retail Uses and 2) a Detail Plan for Retail Sales/Personal Service. The property is located at the east side of Plano Road, approximately 200 feet south of the intersection of Plano Road and Walnut Street. (File 14-27) (District 6) The proposal is for approval of a Detail Plan to develop the site with an Advance Auto Parts store. At the July 14, 2014 meeting, the Plan Commission recommended approval of this request.
Consider the application of Linear Architecture requesting approval of 1) a Specific Use Permit for Restaurant with Drive Through, and 2) a variance to Section 10-311 of the Comprehensive Zoning Ordinance No. 4647 regarding the use of metal as a façade material. The property is located at 5235 North Garland Avenue. (File 14-29) (District 7) The proposal is for approval of a Specific Use Permit and variances to renovate an existing Wendy’s restaurant by incorporating EIFS and metal panel on the exterior walls. At the July 14, 2014 meeting, the Plan Commission recommended approval of this request.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Garland Youth Council • Araseli Lara – (District 1) • Zaria Dickson – (District 2) • Britney Fernandez – (District 2) • Devin Brown – (District 3) • Kylie Beene – (District 3) • Summer Davis – (District 4) • Kelsy Kenison – (District 7) • Leah Gattus – (District 7) • Diane Ly – (District 8) • Elizabeth Sinclair – (District 8) Board of Adjustment • Arlene Beasley – (District 2) • Jim Bookout – (District 4) Citizens Environmental and Neighborhood Advisory Committee • Frances Smith – (District 4) Community Multicultural Commission • Dr. Shibu Samuel – (District 4) Garland Cultural Arts Commission • Claudia Porras – (District 2) • Blanca Sanchez – (District 4) Housing Standards Board • Rodney Blount – (District 2) • David Perry – (District 4) Library Board • Lynnell Patricia Boone – (District 2) • CorSharra Jackson – (District 4) Parks and Recreation Board • Sharon Carstens – (District 2) • Davis Cecil Williams II – (District 4) Plumbing and Mechanical Codes Board • Dwight Dee Nichols – (District 2) Senior Citizens Advisory Committee • Gwendolyn Daniels – (District 4) • Wayne Wilmany – (District 2) TIF – I-30 South • Jonathan Kelly – (District 4)
Consider a proposal to vote on tax rate for 2014-15. In accordance with Chapter 26 of the State Property Tax Code, the Council must vote to place on the agenda of a future meeting an action item calling for the adoption of the ad valorem tax rate. This vote must be recorded and must specify the desired rate. This action is required as part of “Truth in Taxation” legislation surrounding setting ad valorem tax rates and does not commit Council to adopting the proposed ad valorem tax rate. Two public hearings will be held prior to the adoption of the proposed tax rate.
12. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 13. Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Verizon FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.