Written Briefings: a. Bond Refundings Due to reductions in market interest rates, the City of Garland has an opportunity to refund approximately $14.4 million General Obligation Bonds, $11.2 million Electric Utility System Revenue Bonds, and $22.1 million Water and Sewer System Revenue Bonds. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. b. Proposed Bond Sale On February 5, 2013, Council approved the 2013 Capital Improvement Program (CIP) which contemplates a Certificates of Obligation (CO) bond sale in the approximate amount of $13 million and a Water and Sewer Utility System Revenue Bond sale in the approximate amount of $7.3 million to fund a portion of the CIP. Council is requested to consider authorizing staff to proceed with the debt sales. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. c. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. d. Portfolio Summary The Portfolio Summary is presented to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with the City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. e. Downtown Parking Time Limitations Upon the request of the Downtown Business Owners and due to the changes to parking around City Hall resulting from the City Center Project, parking restrictions are needed in the downtown area. If Council concurs, proposed parking restrictions will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. f. Change Order for Additional Services for City Center Project Council is requested to consider a change order in the amount of $261,800 for additional services with VAI Architects, Inc. for the design of additional site improvements for the City Center Project. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. g. Change Orders 1, 2, and 3 for Police Shooting Range Roof Collapse Reconstruction Council is requested to consider Change Orders 1, 2, and 3 to PO #18484 in the amount of $192,753 needed to increase the general construction contract with Hill & Wilkinson for labor, equipment, and materials to repair and replace damaged structures uncovered during the reconstruction of the Police Shooting Range roof collapse reconstruction. This item is scheduled for formal consideration at the April 16, 2013 Regular Meeting.
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Regular Items: a. 2013-14 CDBG, HOME, and ESG Budgets Montgomery Council is requested to discuss the funding for the 2013-14 CDBG, HOME, and ESG Budgets.
5. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn
Apr 15, 2013 Work Session
Written Briefings: a. Bond Refundings Due to reductions in market interest rates, the City of Garland has an opportunity to refund approximately $14.4 million General Obligation Bonds, $11.2 million Electric Utility System Revenue Bonds, and $22.1 million Water and Sewer System Revenue Bonds. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. b. Proposed Bond Sale On February 5, 2013, Council approved the 2013 Capital Improvement Program (CIP) which contemplates a Certificates of Obligation (CO) bond sale in the approximate amount of $13 million and a Water and Sewer Utility System Revenue Bond sale in the approximate amount of $7.3 million to fund a portion of the CIP. Council is requested to consider authorizing staff to proceed with the debt sales. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. c. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. d. Portfolio Summary The Portfolio Summary is presented to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with the City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. e. Downtown Parking Time Limitations Upon the request of the Downtown Business Owners and due to the changes to parking around City Hall resulting from the City Center Project, parking restrictions are needed in the downtown area. If Council concurs, proposed parking restrictions will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. f. Change Order for Additional Services for City Center Project Council is requested to consider a change order in the amount of $261,800 for additional services with VAI Architects, Inc. for the design of additional site improvements for the City Center Project. If Council concurs, this item will be scheduled for formal consideration at the May 7, 2013 Regular Meeting. g. Change Orders 1, 2, and 3 for Police Shooting Range Roof Collapse Reconstruction Council is requested to consider Change Orders 1, 2, and 3 to PO #18484 in the amount of $192,753 needed to increase the general construction contract with Hill & Wilkinson for labor, equipment, and materials to repair and replace damaged structures uncovered during the reconstruction of the Police Shooting Range roof collapse reconstruction. This item is scheduled for formal consideration at the April 16, 2013 Regular Meeting.
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Verbal Briefings: a. Forest Jupiter Transit-Oriented Montgomery Redevelopment Plan The Forest Jupiter Transit-Oriented Redevelopment Plan has been prepared and is ready for consideration by Council. The Plan will be presented by the study’s consultant team headed by Paris Rutherford of The Catalyst Group. b. City Hall Façade Glenn Staff will present to Council the conceptual design for the re-skinning of the City Hall façade. c. Heritage Park Relocation Glenn Based upon recent developments, staff will present to Council various options and recommendations for the relocation of Heritage Park. d. Replacement of City Radio System Bates/Niekamp Staff will brief Council on the upcoming need to replace the City analog radio system currently utilized by the Police and Fire Departments in addition to all other City departments, and the public safety departments for the City of Rowlett, City of Sachse, and the Garland ISD. e. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, Chair of the Transportation and Commerce Committee, will provide a Committee report on Dean International, Inc.’s response to the Request for Qualifications to provide public policy consulting related to transportation issues. The Committee is requesting Council discussion and direction. If Council concurs, this item
Regular Items: a. 2013-14 CDBG, HOME, and ESG Budgets Montgomery Council is requested to discuss the funding for the 2013-14 CDBG, HOME, and ESG Budgets.
5. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn