Written Briefings: a. Change Order No. 1 – Jupiter Shiloh VI Relief Sewer Council is requested to consider authorizing Change Order No. 1 to the contract with ARK Contracting Services, LLC in the amount of $70,545.92. During the construction project, it was determined that the existing manhole in the middle of the intersection of Shiloh and Miller Roads was in very poor condition and required full replacement with a larger manhole. This item is scheduled for formal consideration at the August 6, 2013 Regular Meeting. b. Vacancies on the Garland Housing Finance Corporation Board of Directors The terms of office for Hector Cardenas and Shannon Gray as members on the Garland Housing Finance Corporation (GHFC) Board of Directors will expire on August 31, 2013. Information was posted on the City’s website for 14 days in order to provide an opportunity for citizens to apply for the positions. At the close of the 14-day notice period, Hector Cardenas and Shannon Gray were the only citizens that responded. Council is requested to consider reappointing Hector Cardenas and Shannon Gray to serve an additional six-year term. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting. c. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. d. Portfolio Summary The Portfolio Summary is presented to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with the City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. e. Downtown Parking Limits Luedtke Businesses along 7th Street at Main Street have requested that the 3-hour parking restrictions that were enacted in July 2013 be extended. Council is requested to consider a proposed ordinance extending 3-hour parking from 8 a.m. to 5 p.m., except Saturdays, Sundays, and holidays, to include parking on the east side of 7th Street from the alley between Avenue A and Main Street to the alley between Main and State Streets. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting. f. Abandonment of 15’ Utility Easement to Polocek Pasons USA, LLC Council is requested to consider authorizing the abandonment of a 15’ utility easement located at the rear of 3036 Broadway Blvd. (a.k.a. 805 E. Centerville Rd.) to Pasons USA, LLC. Broadway-Popeyes Replat Addition is being redeveloped as Broadway-Centerville Addition and space is needed in the area of the 15’ utility easement. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Regular Items: a. Preview of 2013-14 Proposed Budget Bradford/Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2013-14. The FY 2013-14 Proposed Budget will officially be presented to Council at the August 6, 2013 Regular Meeting. b. Street Funding Glenn/Bradford Staff will present an overview of the City’s street and alley conditions, and provide an explanation of the annual maintenance program. Staff will also provide options for increasing dedicated funding for street refurbishment
Regular Items: a. Preview of 2013-14 Proposed Budget Bradford/Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2013-14. The FY 2013-14 Proposed Budget will officially be presented to Council at the August 6, 2013 Regular Meeting. b. Street Funding Glenn/Bradford Staff will present an overview of the City’s street and alley conditions, and provide an explanation of the annual maintenance program. Staff will also provide options for increasing dedicated funding for street refurbishment
Discuss Appointments to Boards and Commissions Council Preston Sanderson – Garland Youth Council (Mayor Athas) Michael Graham – Garland Youth Council (Campbell) Devin Brown – Garland Youth Council (Stanley) Ocean Davis – Garland Youth Council ((Williams) Sarah Salazar – Garland Youth Council (Dodson) Simran Bains – Garland Youth Council (Dodson)
Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Council will move into Executive Session 8. Adjourn
Aug 05, 2013 Work Session
Written Briefings: a. Change Order No. 1 – Jupiter Shiloh VI Relief Sewer Council is requested to consider authorizing Change Order No. 1 to the contract with ARK Contracting Services, LLC in the amount of $70,545.92. During the construction project, it was determined that the existing manhole in the middle of the intersection of Shiloh and Miller Roads was in very poor condition and required full replacement with a larger manhole. This item is scheduled for formal consideration at the August 6, 2013 Regular Meeting. b. Vacancies on the Garland Housing Finance Corporation Board of Directors The terms of office for Hector Cardenas and Shannon Gray as members on the Garland Housing Finance Corporation (GHFC) Board of Directors will expire on August 31, 2013. Information was posted on the City’s website for 14 days in order to provide an opportunity for citizens to apply for the positions. At the close of the 14-day notice period, Hector Cardenas and Shannon Gray were the only citizens that responded. Council is requested to consider reappointing Hector Cardenas and Shannon Gray to serve an additional six-year term. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting. c. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. d. Portfolio Summary The Portfolio Summary is presented to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with the City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. e. Downtown Parking Limits Luedtke Businesses along 7th Street at Main Street have requested that the 3-hour parking restrictions that were enacted in July 2013 be extended. Council is requested to consider a proposed ordinance extending 3-hour parking from 8 a.m. to 5 p.m., except Saturdays, Sundays, and holidays, to include parking on the east side of 7th Street from the alley between Avenue A and Main Street to the alley between Main and State Streets. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting. f. Abandonment of 15’ Utility Easement to Polocek Pasons USA, LLC Council is requested to consider authorizing the abandonment of a 15’ utility easement located at the rear of 3036 Broadway Blvd. (a.k.a. 805 E. Centerville Rd.) to Pasons USA, LLC. Broadway-Popeyes Replat Addition is being redeveloped as Broadway-Centerville Addition and space is needed in the area of the 15’ utility easement. If Council concurs, this item will be scheduled for formal consideration at the August 20, 2013 Regular Meeting.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Verbal Briefings: a. Heritage Park Relocation Process Glenn/King Council is requested to provide direction on the process they would like to follow for reviewing and approving options for relocating the Pace House and the Lyles/Tinsley House. b. Railcar Restoration Process Glenn/King Council is requested to provide direction on the railcar restoration process, including approval of a proposed design and expenditures for a railcar cover. c. Single-Family Rental Licensing and Inspection Program Briley At the request of Council Member Anita Goebel and Mayor Douglas Athas, staff will provide an update on the single-family rental inspection program. d. Marketing/Events Committee Report Willis Mayor Pro Tem John Willis, chair of the Marketing/Events Committee, will provide a Committee report on a proposed draft ordinance amending multifamily standards to include lodging establishments. The Committee is requesting Council discussion and direction. e. Resolution Supporting High Speed Rail Transportation and Commerce Committee The Transportation and Commerce Committee is recommending that Council consider supporting the seamless interconnectivity of highspeed rail into the operational terminal areas of the Dallas/Fort Worth International Airport. f. Transportation and Commerce Committee Report Willis Mayor Pro Tem John Willis, chair of the Transportation and Commerce Committee, will provide a Committee report on Dallas County Commissioner Mike Cantrell’s update on Dallas County. g. Appointment of a Deputy Mayor Pro Tem Athas At the August 6, 2013 Regular Meeting, Council is scheduled to appoint a Mayor Pro Tem. In accordance with City Council Policy OPNS-30, “Who Shall Act As Mayor,” Council may also appoint a Deputy Mayor Pro Tem at its discretion. At the request of Mayor Douglas Athas, Council is requested to discuss whether to appoint a Deputy Mayor Pro Tem.
Regular Items: a. Preview of 2013-14 Proposed Budget Bradford/Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2013-14. The FY 2013-14 Proposed Budget will officially be presented to Council at the August 6, 2013 Regular Meeting. b. Street Funding Glenn/Bradford Staff will present an overview of the City’s street and alley conditions, and provide an explanation of the annual maintenance program. Staff will also provide options for increasing dedicated funding for street refurbishment
Regular Items: a. Preview of 2013-14 Proposed Budget Bradford/Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2013-14. The FY 2013-14 Proposed Budget will officially be presented to Council at the August 6, 2013 Regular Meeting. b. Street Funding Glenn/Bradford Staff will present an overview of the City’s street and alley conditions, and provide an explanation of the annual maintenance program. Staff will also provide options for increasing dedicated funding for street refurbishment
Discuss Appointments to Boards and Commissions Council Preston Sanderson – Garland Youth Council (Mayor Athas) Michael Graham – Garland Youth Council (Campbell) Devin Brown – Garland Youth Council (Stanley) Ocean Davis – Garland Youth Council ((Williams) Sarah Salazar – Garland Youth Council (Dodson) Simran Bains – Garland Youth Council (Dodson)
Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Council will move into Executive Session 8. Adjourn