Written Briefings: a. Renewal of Consulting Services Agreement Council is requested to consider authorizing the renewal of a governmental affairs consulting services agreement with Focused Advocacy relating to Garland Power & Light. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. b. Amend Tax Roll Annually, Council is requested to consider amending the tax roll to reflect uncollected ad valorem taxes, as required by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts continue unless the costs of these efforts exceed potential revenues. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. c. Confirmation of City Health Officer Chapter 121 of the Texas Health & Safety Code requires that a local health department (city or county) which employs a non-physician Director of Health have a licensed physician to aid the Director in the control of communicable diseases within the jurisdiction. The state law requires that the Director’s appointment of the City Health Officer be confirmed by Council every two years. Dr. Timothy Lambert has served as Garland’s City Health Officer since June 25, 2005. Dr. Lambert’s two-year term expires on October 1, 2013. Council is requested to consider reappointing Dr. Lambert for another two-year term. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. d. Assistance Request for Nonprofit Special Event The City Council Policy on Special Event Policies and Guidelines (OPNS-29) states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to Council for consideration. The Noon Exchange Club of Garland has requested that Council consider waiving expenditures for City services required for their Labor Day parade and afternoon festivities in Central Park on Monday, September 2, in the amount of $10,950. If Council concurs, staff will proceed with waiving City fees and charges for the event. e. Closure and Sale of City Right-of-Way – Avenue C from Eleventh Street to Garland High School Council is requested to consider permanently closing all access from the alley between Garland High School and Eleventh Street onto Avenue C and offer for sale the Avenue C right-of-way from Eleventh Street to the alley adjacent to Garland High School. If Council concurs, staff will proceed with the immediate closure of Avenue C and initiate the advertisement for bids. f. Revision to City Council Policy OPNS-05, Council Travel At the request of Mayor Douglas Athas, Council is requested to consider revisions to City Council Policy OPNS-05, Council Travel. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting.
Verbal Briefings: a. Briefing on the 2013 Star-Spangled Williams/Athas Spectacular Event At the request of Council Member B. J. Williams and Mayor Douglas Athas, Firewheel Town Center’s General Manager, Cory Mann, and Monica Bermea, Director of Marketing, will brief Council on the 2013 Star-Spangled Spectacular Event that was held on July 4. b. Guidelines and Criteria for Tax Abatements Dodson/Cahill At the request of Mayor Pro Tem Lori Barnett Dodson and Council Member Jim Cahill, Council will be briefed on the City of Garland’s guidelines and criteria governing tax abatement agreements.
Regular Items: a. Review of 2013–14 Proposed Budget Young Staff will make the following presentations related to the FY 2013-14 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 22 and 29, 2013 at 7:00 p.m. • Employee Compensation, Health Insurance, Human Resources, and Internal Communications – (Wilson) • Public & Media Relations – (White) • Police and SafeLight – (Bates) • Parks, Recreation & Cultural Arts and Library – (Stone)
Regular Items: a. Review of 2013–14 Proposed Budget Young Staff will make the following presentations related to the FY 2013-14 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 22 and 29, 2013 at 7:00 p.m. • Employee Compensation, Health Insurance, Human Resources, and Internal Communications – (Wilson) • Public & Media Relations – (White) • Police and SafeLight – (Bates) • Parks, Recreation & Cultural Arts and Library – (Stone)
b. Street Funding Options and Direction Bradford At the August 5, 2013 Work Session, staff presented an overview of the City’s street and alley conditions, and provided an explanation of the annual maintenance program. Staff also provided options for increasing dedicated funding for street refurbishment. Council directed that this item be scheduled for further discussion. Hill Park (31.3 acres) to the voters of the City of
Sale or Exchange of Bunker Hill Park Athas Council is requested to consider submitting a proposition for the sale or exchange of Bunker Hill Park (31.3 acres) to the voters of the City of Garland at a proposed special election to be held on November 5, 2013.
Discuss Appointments to Boards and Commissions Council Mayor: • Charles W. Pickitt – Community Multicultural Commission • Stan Luckie – Plan Commission • James Gallegos – Community Multicultural Commission • Jennifer Nguyen – Community Multicultural Commission • Joann Traylor – Senior Citizens Advisory Committee • John Kaiwi – Board of Adjustment • Kausha Siriwardana – Community Multicultural Commission • Kenneth Risser - CENAC • Bettye Haynes – Library Board • Martha Melaku – Community Multicultural Commission • Allan Stafford – TIF Downtown • Robert John Smith – Parks and Recreation Board • Sal Liberto – Building and Fire Codes Board • Shirley Robnett – Senior Citizens Advisory Board District 1 (Campbell): • Joanne Stephens – Senior Citizens Advisory Committee District 2 (Goebel): • Marie Purser – TIF South District 3 (Stanley): • John Jay Losher – Housing Standards Board • Edwin Dalton – Plan Commission District 6 (Dodson): • Dorothy McAlister – Senior Citizens Advisory Committee District 7 (LeMay): • Charlotte Piercy – Senior Citizens Advisory Committee • Maxwell Fisher – Plan Commission • Reba Ann Collins – CENAC • Sheri DeAnne Driver – Garland Cultural Arts Commission • Susan Lynn Nye – Board of Adjustment District 8 (Cahill): • Jesse Sanchez – Community Multicultural Commission • Tony Torres - CENAC • John Ball – Housing Standards Board • John T. McDonald – Board of Adjustment • Molly Bishop – Parks and Recreation Board • Ronnie B. Smith – Building and Fire Codes Board • Sandra Purdom – Senior Citizens Advisory Committee • Sheri (Stone) Stevens – Garland Cultural Arts Commission • Thomas J. Redden – Library Board
Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
The City Council will meet in executive session to consider (i) the City’s interest(s) in the Texas Municipal Power Agency; and (ii) purchase of wind/renewable energy from one or more suppliers. Those matters will be considered in executive session pursuant to the following: (1) Under Sec. 551.806; Sec. 552.133, TEX. GOV'T CODE, to discuss, deliberate, vote on, or take final action with regard to any competitive matter, that being a utility- related matter that is related to the City’s competitive activity, including commercial information, and would, if disclosed, give advantage to competitors or prospective competitors including any matter that is reasonably related to the following categories of information: (A) generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling; (B) bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies; (C) effective fuel and purchased power agreements and fuel transportation arrangements and contracts; (D) risk management information, contracts, and strategies, including fuel hedging and storage; (E) plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and (F) customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies; (2) Under Sec. 551.071, TEX. GOV'T CODE, to discuss pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Adjourn.
Aug 19, 2013 Work Session
Written Briefings: a. Renewal of Consulting Services Agreement Council is requested to consider authorizing the renewal of a governmental affairs consulting services agreement with Focused Advocacy relating to Garland Power & Light. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. b. Amend Tax Roll Annually, Council is requested to consider amending the tax roll to reflect uncollected ad valorem taxes, as required by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts continue unless the costs of these efforts exceed potential revenues. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. c. Confirmation of City Health Officer Chapter 121 of the Texas Health & Safety Code requires that a local health department (city or county) which employs a non-physician Director of Health have a licensed physician to aid the Director in the control of communicable diseases within the jurisdiction. The state law requires that the Director’s appointment of the City Health Officer be confirmed by Council every two years. Dr. Timothy Lambert has served as Garland’s City Health Officer since June 25, 2005. Dr. Lambert’s two-year term expires on October 1, 2013. Council is requested to consider reappointing Dr. Lambert for another two-year term. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting. d. Assistance Request for Nonprofit Special Event The City Council Policy on Special Event Policies and Guidelines (OPNS-29) states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to Council for consideration. The Noon Exchange Club of Garland has requested that Council consider waiving expenditures for City services required for their Labor Day parade and afternoon festivities in Central Park on Monday, September 2, in the amount of $10,950. If Council concurs, staff will proceed with waiving City fees and charges for the event. e. Closure and Sale of City Right-of-Way – Avenue C from Eleventh Street to Garland High School Council is requested to consider permanently closing all access from the alley between Garland High School and Eleventh Street onto Avenue C and offer for sale the Avenue C right-of-way from Eleventh Street to the alley adjacent to Garland High School. If Council concurs, staff will proceed with the immediate closure of Avenue C and initiate the advertisement for bids. f. Revision to City Council Policy OPNS-05, Council Travel At the request of Mayor Douglas Athas, Council is requested to consider revisions to City Council Policy OPNS-05, Council Travel. If Council concurs, this item will be scheduled for formal consideration at the September 3, 2013 Regular Meeting.
Verbal Briefings: a. Briefing on the 2013 Star-Spangled Williams/Athas Spectacular Event At the request of Council Member B. J. Williams and Mayor Douglas Athas, Firewheel Town Center’s General Manager, Cory Mann, and Monica Bermea, Director of Marketing, will brief Council on the 2013 Star-Spangled Spectacular Event that was held on July 4. b. Guidelines and Criteria for Tax Abatements Dodson/Cahill At the request of Mayor Pro Tem Lori Barnett Dodson and Council Member Jim Cahill, Council will be briefed on the City of Garland’s guidelines and criteria governing tax abatement agreements.
Regular Items: a. Review of 2013–14 Proposed Budget Young Staff will make the following presentations related to the FY 2013-14 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 22 and 29, 2013 at 7:00 p.m. • Employee Compensation, Health Insurance, Human Resources, and Internal Communications – (Wilson) • Public & Media Relations – (White) • Police and SafeLight – (Bates) • Parks, Recreation & Cultural Arts and Library – (Stone)
Regular Items: a. Review of 2013–14 Proposed Budget Young Staff will make the following presentations related to the FY 2013-14 Proposed Budget. This will be the first of three scheduled Budget review sessions. The second and third Budget Work Sessions are scheduled on August 22 and 29, 2013 at 7:00 p.m. • Employee Compensation, Health Insurance, Human Resources, and Internal Communications – (Wilson) • Public & Media Relations – (White) • Police and SafeLight – (Bates) • Parks, Recreation & Cultural Arts and Library – (Stone)
b. Street Funding Options and Direction Bradford At the August 5, 2013 Work Session, staff presented an overview of the City’s street and alley conditions, and provided an explanation of the annual maintenance program. Staff also provided options for increasing dedicated funding for street refurbishment. Council directed that this item be scheduled for further discussion. Hill Park (31.3 acres) to the voters of the City of
Sale or Exchange of Bunker Hill Park Athas Council is requested to consider submitting a proposition for the sale or exchange of Bunker Hill Park (31.3 acres) to the voters of the City of Garland at a proposed special election to be held on November 5, 2013.
Discuss Appointments to Boards and Commissions Council Mayor: • Charles W. Pickitt – Community Multicultural Commission • Stan Luckie – Plan Commission • James Gallegos – Community Multicultural Commission • Jennifer Nguyen – Community Multicultural Commission • Joann Traylor – Senior Citizens Advisory Committee • John Kaiwi – Board of Adjustment • Kausha Siriwardana – Community Multicultural Commission • Kenneth Risser - CENAC • Bettye Haynes – Library Board • Martha Melaku – Community Multicultural Commission • Allan Stafford – TIF Downtown • Robert John Smith – Parks and Recreation Board • Sal Liberto – Building and Fire Codes Board • Shirley Robnett – Senior Citizens Advisory Board District 1 (Campbell): • Joanne Stephens – Senior Citizens Advisory Committee District 2 (Goebel): • Marie Purser – TIF South District 3 (Stanley): • John Jay Losher – Housing Standards Board • Edwin Dalton – Plan Commission District 6 (Dodson): • Dorothy McAlister – Senior Citizens Advisory Committee District 7 (LeMay): • Charlotte Piercy – Senior Citizens Advisory Committee • Maxwell Fisher – Plan Commission • Reba Ann Collins – CENAC • Sheri DeAnne Driver – Garland Cultural Arts Commission • Susan Lynn Nye – Board of Adjustment District 8 (Cahill): • Jesse Sanchez – Community Multicultural Commission • Tony Torres - CENAC • John Ball – Housing Standards Board • John T. McDonald – Board of Adjustment • Molly Bishop – Parks and Recreation Board • Ronnie B. Smith – Building and Fire Codes Board • Sandra Purdom – Senior Citizens Advisory Committee • Sheri (Stone) Stevens – Garland Cultural Arts Commission • Thomas J. Redden – Library Board
Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
The City Council will meet in executive session to consider (i) the City’s interest(s) in the Texas Municipal Power Agency; and (ii) purchase of wind/renewable energy from one or more suppliers. Those matters will be considered in executive session pursuant to the following: (1) Under Sec. 551.806; Sec. 552.133, TEX. GOV'T CODE, to discuss, deliberate, vote on, or take final action with regard to any competitive matter, that being a utility- related matter that is related to the City’s competitive activity, including commercial information, and would, if disclosed, give advantage to competitors or prospective competitors including any matter that is reasonably related to the following categories of information: (A) generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling; (B) bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies; (C) effective fuel and purchased power agreements and fuel transportation arrangements and contracts; (D) risk management information, contracts, and strategies, including fuel hedging and storage; (E) plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and (F) customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies; (2) Under Sec. 551.071, TEX. GOV'T CODE, to discuss pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Adjourn.