Written Briefings: a. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. b. Rate Mitigation Quarterly Portfolio The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. c. Project Supplemental Agreement with Dallas County Council is requested to consider entering into Amendment No. 1 to the Project Supplemental Agreement with Dallas County for participation in the reconstruction and widening of Northwest Highway from Centerville Road to LaPrada Drive. This item is scheduled for formal consideration at the April 15, 2014 Regular Meeting. d. Sale of City Property – 118 W. Marguerita Drive Council is requested to consider the sale of residential property located at 118 W. Marguerita Drive to Philip Mucknick for $22,000. On October 1, 2014, the property was struck off to the City of Garland pursuant to a delinquent tax suit. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. e. Sale of City Property – 310 Parker Drive Council is requested to consider the sale of residential property located at 310 Parker Drive to Fortune Ezeoha for $15,650. On July 3, 2012, the property was struck off to the City of Garland pursuant to a delinquent tax suit. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. f. Status of TMPA Negotiations An update on the status of negotiations between the City of Garland, TMPA, and the TMPA member cities is provided for Council’s review and information. g. Centerville Marketplace Repositioning Strategy Contract Addendum Council is requested to consider authorizing a contract addendum with Ricker Cunningham related to additional services and completion of the Centerville Marketplace Repositioning Strategy. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. h. Change Order No. 2 – VAI Architects Council is requested to consider Change Order No. 2 in the amount of $234,875 to the design contract with VAI Architects, Inc. for additional architectural design services associated with the City Center Program. This item is scheduled for formal consideration at the April 15, 2014 Regular Meeting.
Cinco de Mayo Event Goebel/Williams At the request of Council Members Anita Goebel and B. J. Williams, Mr. Carlos Porras will brief Council on the upcoming Cinco de Mayo event that is scheduled to be held on Saturday, May 3, 2014, in Downtown Garland.
Current Water Conservation Efforts Willis/Athas At the request of Council Member John Willis and Mayor Douglas Athas, Council will be briefed on the City of Garland’s current water conservation efforts.
Process for Obtaining Grants Stanley/Athas At the request of Council Member Stephen Stanley and Mayor Douglas Athas, staff will brief Council on the City’s process for obtaining local, state, and federal grants.
Marketing & Communications Committee Report Williams Council Member B. J. Williams, Chair of the Marketing & Communications Committee, will provide a committee report on preparations for the Ambassador of the Republic of Panama’s visit to Garland.
Administrative Services Committee Report Stanley Council Member Stephen Stanley, Chair of the Administrative Services Committee, will provide a committee report on the review of a draft ordinance regulating the sale and use of e-cigarettes.
Relocation of City Council Meetings Dollar Council is requested to consider the relocation of City Council meetings due to construction at City Hall.
Regular Items: a. Environmental Waste Services Banks Ice Storm Debris Clean-up The City of Garland experienced a significant weather event in December 2013 that impacted the ability of the Environmental Waste Services Department (EWS) to provide regularly scheduled brush and bulky goods waste collection services and created a substantial financial impact to the EWS operations budget. Information is provided that outlines the EWS response to the artic storm and identifies an improvement plan for responding to future events.
Discuss Appointments to Boards and Commissions Council • Sharon Rae Carstens – Parks and Recreation Board (District 2)
5. Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Adjourn Council
Apr 14, 2014 Work Session
Written Briefings: a. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. b. Rate Mitigation Quarterly Portfolio The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund. c. Project Supplemental Agreement with Dallas County Council is requested to consider entering into Amendment No. 1 to the Project Supplemental Agreement with Dallas County for participation in the reconstruction and widening of Northwest Highway from Centerville Road to LaPrada Drive. This item is scheduled for formal consideration at the April 15, 2014 Regular Meeting. d. Sale of City Property – 118 W. Marguerita Drive Council is requested to consider the sale of residential property located at 118 W. Marguerita Drive to Philip Mucknick for $22,000. On October 1, 2014, the property was struck off to the City of Garland pursuant to a delinquent tax suit. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. e. Sale of City Property – 310 Parker Drive Council is requested to consider the sale of residential property located at 310 Parker Drive to Fortune Ezeoha for $15,650. On July 3, 2012, the property was struck off to the City of Garland pursuant to a delinquent tax suit. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. f. Status of TMPA Negotiations An update on the status of negotiations between the City of Garland, TMPA, and the TMPA member cities is provided for Council’s review and information. g. Centerville Marketplace Repositioning Strategy Contract Addendum Council is requested to consider authorizing a contract addendum with Ricker Cunningham related to additional services and completion of the Centerville Marketplace Repositioning Strategy. If Council concurs, this item will be scheduled for formal consideration at the May 6, 2014 Regular Meeting. h. Change Order No. 2 – VAI Architects Council is requested to consider Change Order No. 2 in the amount of $234,875 to the design contract with VAI Architects, Inc. for additional architectural design services associated with the City Center Program. This item is scheduled for formal consideration at the April 15, 2014 Regular Meeting.
Cinco de Mayo Event Goebel/Williams At the request of Council Members Anita Goebel and B. J. Williams, Mr. Carlos Porras will brief Council on the upcoming Cinco de Mayo event that is scheduled to be held on Saturday, May 3, 2014, in Downtown Garland.
Current Water Conservation Efforts Willis/Athas At the request of Council Member John Willis and Mayor Douglas Athas, Council will be briefed on the City of Garland’s current water conservation efforts.
Process for Obtaining Grants Stanley/Athas At the request of Council Member Stephen Stanley and Mayor Douglas Athas, staff will brief Council on the City’s process for obtaining local, state, and federal grants.
Marketing & Communications Committee Report Williams Council Member B. J. Williams, Chair of the Marketing & Communications Committee, will provide a committee report on preparations for the Ambassador of the Republic of Panama’s visit to Garland.
Administrative Services Committee Report Stanley Council Member Stephen Stanley, Chair of the Administrative Services Committee, will provide a committee report on the review of a draft ordinance regulating the sale and use of e-cigarettes.
Relocation of City Council Meetings Dollar Council is requested to consider the relocation of City Council meetings due to construction at City Hall.
Regular Items: a. Environmental Waste Services Banks Ice Storm Debris Clean-up The City of Garland experienced a significant weather event in December 2013 that impacted the ability of the Environmental Waste Services Department (EWS) to provide regularly scheduled brush and bulky goods waste collection services and created a substantial financial impact to the EWS operations budget. Information is provided that outlines the EWS response to the artic storm and identifies an improvement plan for responding to future events.
Discuss Appointments to Boards and Commissions Council • Sharon Rae Carstens – Parks and Recreation Board (District 2)
5. Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Adjourn Council