Regional Economic Development Gottel At the request of Mayor Douglas Athas, City of Rowlett Mayor Todd Gottel will present Rowlett’s economic development efforts, new comprehensive plan, and new form-based code.
a. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. b. Rate Mitigation Quarterly Portfolio The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund.
c. Change Order No. 2 for Ready Mix Concrete Council is requested to consider authorizing Change Order No. 2 in the amount of $97,303.14 (a 5.5% increase) as a Producer Price Index (PPI) related increase for renewal of the term contract with Cooper Concrete Company. The original contract was awarded by Council on July 12, 2012 and allowed for two optional renewal periods. Prior to each renewal, the vendor is allowed to submit a request for an increase in the contract based on the PPI. This item is scheduled for formal consideration at the July 15, 2014 Regular Meeting. d. Professional Services Agreement and Reports At the request of Council Member Lori Barnett Dodson and Deputy Mayor Pro Tem Tim Campbell, copies of professional services agreements that the City has entered into and monthly reports provided by consultants, if required by agreement, for the period 2012 – June 27, 2014 have been provided for Council’s information under separate cover.
Assistance Request for Nonprofit Special Event City Council Policy OPNS-29, Special Event Policies and Guidelines, states that the City Manager or his designee is authorized to consider and approve requests from nonprofit organizations for in-kind City services that meet the policy requirements in amounts up to $5,000, within available budgeted funds. The Noon Exchange Club of Garland has requested the waiving of expenditures for City services in the amount of $10,800 for their Labor Day parade and afternoon festivities in the Downtown Square on Monday, September 1, 2014. Because the request for City services is over $5,000, Council approval is requested.
Update from TxDOT on the Reconstruction of IH-635 Albert Halff, TxDOT’s consultant on the IH-635 project, will present an overview of the status of the engineering, public outreach, and environmental process. The presentation will include both the short term improvements, such as the implementation of express lanes and the Sound Barrier Wall, in addition to long term improvements to completely reconstruct the roadway with frontage roads and full managed lanes.
Transportation Report Dean International, the City’s transportation consultant, will update Council on the following: • IH-635 East o Wednesday, August 6, 2014 Ribbon Cutting Update • IH-30 o Recent RTC Correspondence • SH-78 • Missions Update – 2014, 2015 o Washington, DC o Austin, TX • Strategic Events Update o Confirmed Location: Richland College, Garland Campus o IH-635 East – Thursday, July 31, 2014; 2:00 – 5:00 p.m. o IH-30 – Thursday, August 28, 2014; 2:00 – 5:00 p.m. o SH-78 – Thursday, September 25, 2014; 2:00 – 5:00 p.m. • Updates o RTC, TEX-21, THSRTC, DRMC o State and TxDOT Update o Federal and USDOT Update • Meetings o Council Member B. J. Williams Town Hall Meeting o Lewis Moore Neighborhood Briefing
Garland Advocacy Group At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the Garland Advocacy Group.
DART Focus At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the DART Focus.
Industrial Focus Athas At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the Industrial Focus.
Ad Hoc Streets Improvement Committee Bradford Recommendations At the June 16, 2014 Work Session, the Citizens Ad Hoc Streets Improvement Committee provided a report to Council on their recommendations in the areas of operations, funding, and street prioritization. Council is requested to review each of the Committee’s recommendations. One of the Committee’s recommendations is to increase the property tax rate by 2-cents to provide funding to improve street conditions. Under the State’s Truth in Taxation laws, before a City can increase the property tax rate, specific public notices and public hearings must be held. In order to meet the required notices, staff is requesting direction as to whether or not a tax rate increase should be included for consideration in the 2014-15 Proposed Budget. Including a tax rate increase in the Proposed Budget does not bind the Council to adopt the increase. The final decision regarding increasing the tax rate is not made until the adoption of the budget in September. This item is scheduled for Council direction at the July 15, 2014 Regular Meeting.
Ad Hoc Streets Improvement Committee Bradford Recommendations At the June 16, 2014 Work Session, the Citizens Ad Hoc Streets Improvement Committee provided a report to Council on their recommendations in the areas of operations, funding, and street prioritization. Council is requested to review each of the Committee’s recommendations. One of the Committee’s recommendations is to increase the property tax rate by 2-cents to provide funding to improve street conditions. Under the State’s Truth in Taxation laws, before a City can increase the property tax rate, specific public notices and public hearings must be held. In order to meet the required notices, staff is requesting direction as to whether or not a tax rate increase should be included for consideration in the 2014-15 Proposed Budget. Including a tax rate increase in the Proposed Budget does not bind the Council to adopt the increase. The final decision regarding increasing the tax rate is not made until the adoption of the budget in September. This item is scheduled for Council direction at the July 15, 2014 Regular Meeting.
Council Appointments as Campbell/Stanley Representatives to Organizations At the request of Deputy Mayor Pro Tem Tim Campbell and Council Member Stephen Stanley, Council is requested to discuss appointments of Council members as representatives to organizations of which the City is a member. This item was previously discussed at the June 30, 2014 Work Session.
Appointments to Council Committees Campbell/Stanley At the request of Deputy Mayor Pro Tem Tim Campbell and Council Member Stephen Stanley, Council is requested to discuss appointments to Council committees.
Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
5. Council will move into Executive Session Council Work Session Agenda July 14, 2014 Page 8 EXECUTIVE SESSION AGENDA 1. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. [Sec. 551.072 TEX.GOV’T] • Consider the valuation for purposes of sale of a tract of land located in North Garland. • Consider the purchase of a tract of land located generally in the north Garland area near SH-190 for park purposes. • Consider the purchase of a tract of land located generally in the south Garland area near IH-30 for park purposes. 6. Adjourn Council
Jul 14, 2014 Work Session
Regional Economic Development Gottel At the request of Mayor Douglas Athas, City of Rowlett Mayor Todd Gottel will present Rowlett’s economic development efforts, new comprehensive plan, and new form-based code.
a. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy, and City Council Policy Finance-05, Statement of Investment Strategy. b. Rate Mitigation Quarterly Portfolio The Rate Mitigation Portfolio Report is provided to Council each quarter. The report presents investment information regarding the balances held in the Rate Mitigation Fund.
c. Change Order No. 2 for Ready Mix Concrete Council is requested to consider authorizing Change Order No. 2 in the amount of $97,303.14 (a 5.5% increase) as a Producer Price Index (PPI) related increase for renewal of the term contract with Cooper Concrete Company. The original contract was awarded by Council on July 12, 2012 and allowed for two optional renewal periods. Prior to each renewal, the vendor is allowed to submit a request for an increase in the contract based on the PPI. This item is scheduled for formal consideration at the July 15, 2014 Regular Meeting. d. Professional Services Agreement and Reports At the request of Council Member Lori Barnett Dodson and Deputy Mayor Pro Tem Tim Campbell, copies of professional services agreements that the City has entered into and monthly reports provided by consultants, if required by agreement, for the period 2012 – June 27, 2014 have been provided for Council’s information under separate cover.
Assistance Request for Nonprofit Special Event City Council Policy OPNS-29, Special Event Policies and Guidelines, states that the City Manager or his designee is authorized to consider and approve requests from nonprofit organizations for in-kind City services that meet the policy requirements in amounts up to $5,000, within available budgeted funds. The Noon Exchange Club of Garland has requested the waiving of expenditures for City services in the amount of $10,800 for their Labor Day parade and afternoon festivities in the Downtown Square on Monday, September 1, 2014. Because the request for City services is over $5,000, Council approval is requested.
Update from TxDOT on the Reconstruction of IH-635 Albert Halff, TxDOT’s consultant on the IH-635 project, will present an overview of the status of the engineering, public outreach, and environmental process. The presentation will include both the short term improvements, such as the implementation of express lanes and the Sound Barrier Wall, in addition to long term improvements to completely reconstruct the roadway with frontage roads and full managed lanes.
Transportation Report Dean International, the City’s transportation consultant, will update Council on the following: • IH-635 East o Wednesday, August 6, 2014 Ribbon Cutting Update • IH-30 o Recent RTC Correspondence • SH-78 • Missions Update – 2014, 2015 o Washington, DC o Austin, TX • Strategic Events Update o Confirmed Location: Richland College, Garland Campus o IH-635 East – Thursday, July 31, 2014; 2:00 – 5:00 p.m. o IH-30 – Thursday, August 28, 2014; 2:00 – 5:00 p.m. o SH-78 – Thursday, September 25, 2014; 2:00 – 5:00 p.m. • Updates o RTC, TEX-21, THSRTC, DRMC o State and TxDOT Update o Federal and USDOT Update • Meetings o Council Member B. J. Williams Town Hall Meeting o Lewis Moore Neighborhood Briefing
Garland Advocacy Group At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the Garland Advocacy Group.
DART Focus At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the DART Focus.
Industrial Focus Athas At the request of Mayor Douglas Athas, Council is requested to discuss and provide direction regarding the Industrial Focus.
Ad Hoc Streets Improvement Committee Bradford Recommendations At the June 16, 2014 Work Session, the Citizens Ad Hoc Streets Improvement Committee provided a report to Council on their recommendations in the areas of operations, funding, and street prioritization. Council is requested to review each of the Committee’s recommendations. One of the Committee’s recommendations is to increase the property tax rate by 2-cents to provide funding to improve street conditions. Under the State’s Truth in Taxation laws, before a City can increase the property tax rate, specific public notices and public hearings must be held. In order to meet the required notices, staff is requesting direction as to whether or not a tax rate increase should be included for consideration in the 2014-15 Proposed Budget. Including a tax rate increase in the Proposed Budget does not bind the Council to adopt the increase. The final decision regarding increasing the tax rate is not made until the adoption of the budget in September. This item is scheduled for Council direction at the July 15, 2014 Regular Meeting.
Ad Hoc Streets Improvement Committee Bradford Recommendations At the June 16, 2014 Work Session, the Citizens Ad Hoc Streets Improvement Committee provided a report to Council on their recommendations in the areas of operations, funding, and street prioritization. Council is requested to review each of the Committee’s recommendations. One of the Committee’s recommendations is to increase the property tax rate by 2-cents to provide funding to improve street conditions. Under the State’s Truth in Taxation laws, before a City can increase the property tax rate, specific public notices and public hearings must be held. In order to meet the required notices, staff is requesting direction as to whether or not a tax rate increase should be included for consideration in the 2014-15 Proposed Budget. Including a tax rate increase in the Proposed Budget does not bind the Council to adopt the increase. The final decision regarding increasing the tax rate is not made until the adoption of the budget in September. This item is scheduled for Council direction at the July 15, 2014 Regular Meeting.
Council Appointments as Campbell/Stanley Representatives to Organizations At the request of Deputy Mayor Pro Tem Tim Campbell and Council Member Stephen Stanley, Council is requested to discuss appointments of Council members as representatives to organizations of which the City is a member. This item was previously discussed at the June 30, 2014 Work Session.
Appointments to Council Committees Campbell/Stanley At the request of Deputy Mayor Pro Tem Tim Campbell and Council Member Stephen Stanley, Council is requested to discuss appointments to Council committees.
Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.
Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
5. Council will move into Executive Session Council Work Session Agenda July 14, 2014 Page 8 EXECUTIVE SESSION AGENDA 1. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. [Sec. 551.072 TEX.GOV’T] • Consider the valuation for purposes of sale of a tract of land located in North Garland. • Consider the purchase of a tract of land located generally in the north Garland area near SH-190 for park purposes. • Consider the purchase of a tract of land located generally in the south Garland area near IH-30 for park purposes. 6. Adjourn Council