a. TxDOT Selective Traffic Enforcement Program – 2015 Comprehensive Grant Council is requested to consider authorizing the acceptance of a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) – Comprehensive Grant. The Garland Police Department has successfully participated in STEP enforcement grants for many years. The purpose of the grant is to save lives, reduce motor vehicle accidents and injuries, and change behavior related to driving habits. This is accomplished by aggressively enforcing the laws of the State of Texas related to red light and intersection violations, seatbelt violations, speed violations, and driving while intoxicated. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting. b. Radio System Upgrade Request for Proposal The IT Department staff is preparing a Request for Proposal (RFP) for the acquisition and implementation of a public safety/public works radio system in partnership with the City of Mesquite. The RFP is expected to be released within the next two weeks. Council members may be approached by individuals who may directly or indirectly represent a system vendor. Council and City staff are requested to direct all questions or communication to the City’s Purchasing Department. The Purchasing Department has processes in place to properly address questions while maintaining the integrity of the purchasing process.
Change Order – Dairy Road Construction Council is requested to consider authorizing a change order in the amount of $363,811.62 to the construction contract with Tri-Con Services for the Dairy Road reconstruction project (Celeste to Broadway). During the construction project, a drainage issue on Hardy Drive near the intersection of Dairy Road, failed paving on Dairy Road just north of the construction area, and additional replacement/lowering of the North Texas Municipal Water District 30” and 36” water main and the City’s 16” water main warranted additional work. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting.
d. Neighborhood Vitality Matching Grant Proposition 6 was approved by Garland voters in May 2004 and included $5,000,000 for the Neighborhood Vitality Matching Grant Program. The Community Services Committee reviewed three applications and recommended that Council consider approval of all three. Preliminary bids obtained by the applicants total $84,071. The funding requests total $63,934 with the difference of $20,137 coming from matching funds provided by the applicants. If Council concurs, this item will be scheduled for formal consideration at the August 19, 2014 Regular Meeting. e. West Avenue C Parking Restrictions Residents east of Garland High School made a request to establish parking restrictions on W. Avenue C between Tenth Street and Eleventh Street. The proposed restrictions would be from 7 to 9 a.m. and 2 to 4 p.m. on school days only. If Council concurs, this item will be scheduled for formal consideration at the August 19, 2014 Regular Meeting.
Campbell Road/PGBT Land Use & Entitlement Study Council is requested to consider authorizing a change order in the amount of $49,905 to the consultant contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting.
g. City Center Arts Plaza Conceptual Design The City Center Project includes redesigning the driveway approaches from Austin Street to the Granville Performing Arts Center and the Atrium, creating an elegant entryway. Staff plans to proceed with the Arts Plaza design concept recommended by the Garland Cultural Arts Commission. h. Recyclables Processing and Marketing Agreement Republic Services (formerly Allied Waste Systems, Inc.) has proposed changes to the current Recyclables Processing and Marketing Agreement that are not financially advantageous to the City of Garland. Republic Services agreed to extend the agreement expiration period from May 2014 to July 2014. Council is requested to authorize the City Manager to enter into a month-to-month Recyclable Processing and Marketing Agreement with Republic Services not to exceed six months in order to avoid any disruption in the processing of recyclable materials. Staff will initiate a process to receive Request for Proposals from vendors and, after evaluation, secure a new Recyclable Processing and Marketing Agreement.
Small Area Development Concepts At the request of Mayor Douglas Athas, Mr. Monte Anderson with Options Real Estate will brief Council on small area development concepts.
Community Services Committee Report Council Member Anita Goebel, chair of the Community Services Committee, will provide a committee report on the following items: • Illegal sales on abandoned commercial property • Review of the definition of “junk vehicle” in Section 32.81 • Preliminary approval of three Neighborhood Vitality grant projects • Preliminary approval of an ordinance updating Sec. 26.01 related to unattended vehicles in public places
Transportation Report Dean International, the City’s transportation consultant, will update Council on the following: • Project Updates o IH-635 o IH-30 o SH-78 • Stakeholder Forums o IH-635 East Recap o IH-30 o SH-78 • Advocacy Group Update • Strategic Missions (2014/15) Update • Updates o Texas Transportation Commission o TEX-21 o THSRTC o DRMC o RTC o Federal Policy o State Update ? Texas Legislature ? TxDOT
Radio System Upgrade Request for Proposal The IT Department staff is preparing a Request for Proposal (RFP) for the acquisition and implementation of a public safety/public works radio system in partnership with the City of Mesquite. The RFP is expected to be released within the next two weeks. Council members may be approached by individuals who may directly or indirectly represent a system vendor. Council and City staff are requested to direct all questions or communication to the City’s Purchasing Department. The Purchasing Department has processes in place to properly address questions while maintaining the integrity of the purchasing process.
Resolution No. 10117 Supporting the High-Speed Rail At the request of Mayor Douglas Athas, Council is requested to discuss Resolution No. 10117 that was approved by Council on August 6, 2013 supporting the seamless interconnectivity of high-speed rail into the operating terminal areas of the Dallas/Fort Worth International Airport.
Blacklands Corridor At the request of Mayor Douglas Athas, Council is requested to discuss the Blacklands Corridor.
Industrial Focus At the request of Mayor Pro Tem Jim Cahill and Council Member Scott LeMay, Council is requested to discuss and provide direction regarding the Industrial Focus.
5th Annual TEX-21 Fact-Finding Mission Trip to Panama At the request of Council Members Stephen Stanley and Lori Barnett Dodson, Council is requested to discuss Council’s participation in the 5th Annual TEX-21 Fact-Finding Mission trip to Panama that is scheduled for August 13 – 17, 2014.
Retirement Stability Fund Proposal by the Garland Fire Fighters Association Representatives of the Garland Fire Fighters Association (GFFA), David Riggs and Lucas Shupe, will make a presentation to Council on the GFFA’s proposal for the Retirement Stability Fund.
Report on NLC Transportation Infrastructure and Services Committee Meeting Council Member Stephen Stanley will provide a report on his attendance at the NLC Transportation Infrastructure and Services (TIS) Committee meeting at the 2014 Summer Policy Forum for NLC’s Policy and Advocacy Steering Committees that was held July 24-26 in St. Paul, Minnesota.
Financial Condition Report a. Staff will present the Financial Condition Report. The report compares the audited results of operation over a five-year period, from fiscal year 2008-09 through fiscal year 2012-13. The data presented in the report is taken from the City of Garland Comprehensive Annual Financial Reports. b. Preview of the 2014-15 Proposed Budget Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2014-15. The FY 2014-15 Proposed Budget document will officially be presented to Council at the August 5, 2014 Regular Meeting.
Discuss Appointments to Boards and Commissions Garland Youth Council • Araseli Lara – (District 1) • Zaria Dickson – (District 2) • Britney Fernandez – (District 2) • Devin Brown – (District 3) • Kylie Beene – (District 3) • Summer Davis – (District 4) • Kelsy Kenison – (District 7) • Leah Gattus – (District 7) • Diane Ly – (District 8) • Elizabeth Sinclair – (District 8) Board of Adjustment • Arlene Beasley – (District 2) • Jim Bookout – (District 4) Citizens Environmental and Neighborhood Advisory Committee • Frances Smith – (District 4) Community Multicultural Commission • Dr. Shibu Samuel – (District 4) Garland Cultural Arts Commission • Claudia Porras – (District 2) • Blanca Sanchez – (District 4) Housing Standards Board • Rodney Blount – (District 2) • David Perry – (District 4) Library Board • Lynnell Patricia Boone – (District 2) • CorSharra Jackson – (District 4) Parks and Recreation Board • Sharon Carstens – (District 2) • Davis Cecil Williams II – (District 4) Plumbing and Mechanical Codes Board • Dwight Dee Nichols – (District 2) Senior Citizens Advisory Committee • Gwendolyn Daniels – (District 4) • Wayne Wilmany – (District 2) TIF – I-30 South • Jonathan Kelly – (District 4)
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Council will move into Executive Session
Aug 04, 2014 Work Session
a. TxDOT Selective Traffic Enforcement Program – 2015 Comprehensive Grant Council is requested to consider authorizing the acceptance of a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) – Comprehensive Grant. The Garland Police Department has successfully participated in STEP enforcement grants for many years. The purpose of the grant is to save lives, reduce motor vehicle accidents and injuries, and change behavior related to driving habits. This is accomplished by aggressively enforcing the laws of the State of Texas related to red light and intersection violations, seatbelt violations, speed violations, and driving while intoxicated. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting. b. Radio System Upgrade Request for Proposal The IT Department staff is preparing a Request for Proposal (RFP) for the acquisition and implementation of a public safety/public works radio system in partnership with the City of Mesquite. The RFP is expected to be released within the next two weeks. Council members may be approached by individuals who may directly or indirectly represent a system vendor. Council and City staff are requested to direct all questions or communication to the City’s Purchasing Department. The Purchasing Department has processes in place to properly address questions while maintaining the integrity of the purchasing process.
Change Order – Dairy Road Construction Council is requested to consider authorizing a change order in the amount of $363,811.62 to the construction contract with Tri-Con Services for the Dairy Road reconstruction project (Celeste to Broadway). During the construction project, a drainage issue on Hardy Drive near the intersection of Dairy Road, failed paving on Dairy Road just north of the construction area, and additional replacement/lowering of the North Texas Municipal Water District 30” and 36” water main and the City’s 16” water main warranted additional work. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting.
d. Neighborhood Vitality Matching Grant Proposition 6 was approved by Garland voters in May 2004 and included $5,000,000 for the Neighborhood Vitality Matching Grant Program. The Community Services Committee reviewed three applications and recommended that Council consider approval of all three. Preliminary bids obtained by the applicants total $84,071. The funding requests total $63,934 with the difference of $20,137 coming from matching funds provided by the applicants. If Council concurs, this item will be scheduled for formal consideration at the August 19, 2014 Regular Meeting. e. West Avenue C Parking Restrictions Residents east of Garland High School made a request to establish parking restrictions on W. Avenue C between Tenth Street and Eleventh Street. The proposed restrictions would be from 7 to 9 a.m. and 2 to 4 p.m. on school days only. If Council concurs, this item will be scheduled for formal consideration at the August 19, 2014 Regular Meeting.
Campbell Road/PGBT Land Use & Entitlement Study Council is requested to consider authorizing a change order in the amount of $49,905 to the consultant contract with Gateway Planning for the land use and entitlement study for the property located around the intersection of Campbell Road and President George Bush Turnpike. This change order is required in order to complete the first phase of this project. This item is scheduled for formal consideration at the August 5, 2014 Regular Meeting.
g. City Center Arts Plaza Conceptual Design The City Center Project includes redesigning the driveway approaches from Austin Street to the Granville Performing Arts Center and the Atrium, creating an elegant entryway. Staff plans to proceed with the Arts Plaza design concept recommended by the Garland Cultural Arts Commission. h. Recyclables Processing and Marketing Agreement Republic Services (formerly Allied Waste Systems, Inc.) has proposed changes to the current Recyclables Processing and Marketing Agreement that are not financially advantageous to the City of Garland. Republic Services agreed to extend the agreement expiration period from May 2014 to July 2014. Council is requested to authorize the City Manager to enter into a month-to-month Recyclable Processing and Marketing Agreement with Republic Services not to exceed six months in order to avoid any disruption in the processing of recyclable materials. Staff will initiate a process to receive Request for Proposals from vendors and, after evaluation, secure a new Recyclable Processing and Marketing Agreement.
Small Area Development Concepts At the request of Mayor Douglas Athas, Mr. Monte Anderson with Options Real Estate will brief Council on small area development concepts.
Community Services Committee Report Council Member Anita Goebel, chair of the Community Services Committee, will provide a committee report on the following items: • Illegal sales on abandoned commercial property • Review of the definition of “junk vehicle” in Section 32.81 • Preliminary approval of three Neighborhood Vitality grant projects • Preliminary approval of an ordinance updating Sec. 26.01 related to unattended vehicles in public places
Transportation Report Dean International, the City’s transportation consultant, will update Council on the following: • Project Updates o IH-635 o IH-30 o SH-78 • Stakeholder Forums o IH-635 East Recap o IH-30 o SH-78 • Advocacy Group Update • Strategic Missions (2014/15) Update • Updates o Texas Transportation Commission o TEX-21 o THSRTC o DRMC o RTC o Federal Policy o State Update ? Texas Legislature ? TxDOT
Radio System Upgrade Request for Proposal The IT Department staff is preparing a Request for Proposal (RFP) for the acquisition and implementation of a public safety/public works radio system in partnership with the City of Mesquite. The RFP is expected to be released within the next two weeks. Council members may be approached by individuals who may directly or indirectly represent a system vendor. Council and City staff are requested to direct all questions or communication to the City’s Purchasing Department. The Purchasing Department has processes in place to properly address questions while maintaining the integrity of the purchasing process.
Resolution No. 10117 Supporting the High-Speed Rail At the request of Mayor Douglas Athas, Council is requested to discuss Resolution No. 10117 that was approved by Council on August 6, 2013 supporting the seamless interconnectivity of high-speed rail into the operating terminal areas of the Dallas/Fort Worth International Airport.
Blacklands Corridor At the request of Mayor Douglas Athas, Council is requested to discuss the Blacklands Corridor.
Industrial Focus At the request of Mayor Pro Tem Jim Cahill and Council Member Scott LeMay, Council is requested to discuss and provide direction regarding the Industrial Focus.
5th Annual TEX-21 Fact-Finding Mission Trip to Panama At the request of Council Members Stephen Stanley and Lori Barnett Dodson, Council is requested to discuss Council’s participation in the 5th Annual TEX-21 Fact-Finding Mission trip to Panama that is scheduled for August 13 – 17, 2014.
Retirement Stability Fund Proposal by the Garland Fire Fighters Association Representatives of the Garland Fire Fighters Association (GFFA), David Riggs and Lucas Shupe, will make a presentation to Council on the GFFA’s proposal for the Retirement Stability Fund.
Report on NLC Transportation Infrastructure and Services Committee Meeting Council Member Stephen Stanley will provide a report on his attendance at the NLC Transportation Infrastructure and Services (TIS) Committee meeting at the 2014 Summer Policy Forum for NLC’s Policy and Advocacy Steering Committees that was held July 24-26 in St. Paul, Minnesota.
Financial Condition Report a. Staff will present the Financial Condition Report. The report compares the audited results of operation over a five-year period, from fiscal year 2008-09 through fiscal year 2012-13. The data presented in the report is taken from the City of Garland Comprehensive Annual Financial Reports. b. Preview of the 2014-15 Proposed Budget Young Staff will provide an overview of the City Manager’s Proposed Budget for FY 2014-15. The FY 2014-15 Proposed Budget document will officially be presented to Council at the August 5, 2014 Regular Meeting.
Discuss Appointments to Boards and Commissions Garland Youth Council • Araseli Lara – (District 1) • Zaria Dickson – (District 2) • Britney Fernandez – (District 2) • Devin Brown – (District 3) • Kylie Beene – (District 3) • Summer Davis – (District 4) • Kelsy Kenison – (District 7) • Leah Gattus – (District 7) • Diane Ly – (District 8) • Elizabeth Sinclair – (District 8) Board of Adjustment • Arlene Beasley – (District 2) • Jim Bookout – (District 4) Citizens Environmental and Neighborhood Advisory Committee • Frances Smith – (District 4) Community Multicultural Commission • Dr. Shibu Samuel – (District 4) Garland Cultural Arts Commission • Claudia Porras – (District 2) • Blanca Sanchez – (District 4) Housing Standards Board • Rodney Blount – (District 2) • David Perry – (District 4) Library Board • Lynnell Patricia Boone – (District 2) • CorSharra Jackson – (District 4) Parks and Recreation Board • Sharon Carstens – (District 2) • Davis Cecil Williams II – (District 4) Plumbing and Mechanical Codes Board • Dwight Dee Nichols – (District 2) Senior Citizens Advisory Committee • Gwendolyn Daniels – (District 4) • Wayne Wilmany – (District 2) TIF – I-30 South • Jonathan Kelly – (District 4)
5. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 6. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 7. Council will move into Executive Session