Written Briefings: a. 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) The Director of the Bureau of Justice Assistance has made funds available to units of local government under the 2015 Edward Byrne Memorial Justice Assistance Grant program for the purpose of reducing crime and improving public safety. If submission of the grant application is approved by the federal government, it will pay an estimated $25,699.53. Unless otherwise directed by Council, this item is scheduled for formal consideration at the July 21, 2015 Regular Meeting. b. Change Order #1 to PO 21765 Additional funding is needed to cover an increase in equipment prices and changes to equipment specifications for approved bucket and line truck replacements for GP&L. The additional funding of $145,000.00 will be fully offset by the trade-in values of the trucks being replaced. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 4, 2015 Regular Meeting. c. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy and City Council Policy Finance-05, Statement of Investment Strategy. d. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The Report presents investment information regarding the balances held in the Rate Mitigation Fund. e. Amend Delinquent Tax Collection Contract In accordance with Texas Property Tax Code section 6.30 the City of Garland has contracted with Sydna H. Gordon of Gay, McCall, Isaacks, Gordon & Roberts, P.C. for the collection of delinquent taxes. Whereas, Mrs. Gordon is no longer associated with the firm of Gay, McCall, Isaacks, Gordon, & Roberts, P.C. the staff requests that Council consider a resolution to amend the contract in order to reflect Mrs. Gordon’s current firm affiliation of Perdue, Brandon, Fielder, Collins & Mott, LLP. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the July 21, 2015 Regular Meeting. f. School Related Traffic Control The Transportation Department periodically reviews school-related traffic control. A recent review reveals that changes are needed on Naaman Forest Boulevard for Naaman Forest High School and Lyons Road at Guthrie Road. Staff recommends that Council consider installing a school zone on Naaman Forest Boulevard from 200 feet east of Ranger Drive to 200 feet west of Elliott Avenue and removing the school zone on Lyons Road 200 feet south of Guthrie Road to 200 feet north of Guthrie Road. Unless otherwise directed by Council, this item is scheduled for formal consideration at the August 4, 2015 Regular Meeting. g. Consider Memorandum of Understanding with the Texas Department of Transportation Staff is seeking Council consideration for a Memorandum of Understanding (MOU) with the Texas Department of Transportation (TxDOT) whereby the City may adopt TxDOT’s already federallyapproved Disadvantaged Business Enterprise Program to be included in the construction contract for Winters Park/Spring Creek Trail, a federally-funded project. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the July 21, 2015 Regular Meeting.
Verbal Briefings: Regional Transportation Plan – Mobility 2035 Stanley/Campbell and Mobility 2040 Plans At the request of Councilmembers Stephen W. Stanley and Tim Campbell, representatives from the North Texas Council of Governments (NCTCOG) will brief the City Council on the current Mobility 2035 Plan and provide an update of the development of the Mobility 2040 Plan as it relates to the City of Garland’s transportation primary initiatives for IH-635, IH-30 and SH-78 and secondary any plans to SH-66.
Transportation Report Dean/Schaffner Dean International, the City’s transportation consultant, will update Council on the following: • Transportation Program Updates o IH-635 o IH-30 • Strategic Events Update • Advocacy Group Update • Transportation Updates o TEX-21 o Regional Policy o Federal Policy o State Update
Update: Implementation of Single Stream Recycling Banks Collection Program At the request of Councilmembers B.J. Williams and Billy Mack Williams, Staff will present and update regarding the implementation of Single Stream Recycling Collection Program.
National League of Cities Salt Lake City, UT Stanley/B.J. Williams Meeting Update At the request of Councilmembers Stephen W. Stanley and B.J. Williams, Mayor Athas and Councilmember Stanley are asked to provide a briefing of the Mid-Summer National League of Cities meetings held in Salt Lake City.
Council Approval of Travel Expenses, Athas Airfare to Salt Lake City At the request of Mayor Douglas Athas, Council will discuss approval of travel expenses, airfare to Salt Lake City.
Discuss Appointments to Boards and Commissions Council Council Member Goebel • Zaria Dickson – Garland Youth Council • Erick Zamora – Garland Youth Council Council Member Stephen W. Stanley • Stephanie Hernandez – Garland Youth Council • Katherine Sinclair – Garland Youth Council Council Member B.J. Williams • Janie Goheen – Garland Youth Council • Summer Davis – Garland Youth Council Council Member Billy Mack Williams • Dagem Adehena – Garland Youth Council • Ethan Maxwell Moeck – Garland Youth Council Mayor Pro Tem Jim Cahill • Elizabeth Sinclair – Garland Youth Council
4. Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 5. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn Council
Jul 20, 2015 Work Session
Written Briefings: a. 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) The Director of the Bureau of Justice Assistance has made funds available to units of local government under the 2015 Edward Byrne Memorial Justice Assistance Grant program for the purpose of reducing crime and improving public safety. If submission of the grant application is approved by the federal government, it will pay an estimated $25,699.53. Unless otherwise directed by Council, this item is scheduled for formal consideration at the July 21, 2015 Regular Meeting. b. Change Order #1 to PO 21765 Additional funding is needed to cover an increase in equipment prices and changes to equipment specifications for approved bucket and line truck replacements for GP&L. The additional funding of $145,000.00 will be fully offset by the trade-in values of the trucks being replaced. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 4, 2015 Regular Meeting. c. Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City’s portfolios is conducted in accordance with City Council Policy Finance-06, Statement of Investment Policy and City Council Policy Finance-05, Statement of Investment Strategy. d. Rate Mitigation Quarterly Portfolio Report The Rate Mitigation Portfolio Report is provided to Council each quarter. The Report presents investment information regarding the balances held in the Rate Mitigation Fund. e. Amend Delinquent Tax Collection Contract In accordance with Texas Property Tax Code section 6.30 the City of Garland has contracted with Sydna H. Gordon of Gay, McCall, Isaacks, Gordon & Roberts, P.C. for the collection of delinquent taxes. Whereas, Mrs. Gordon is no longer associated with the firm of Gay, McCall, Isaacks, Gordon, & Roberts, P.C. the staff requests that Council consider a resolution to amend the contract in order to reflect Mrs. Gordon’s current firm affiliation of Perdue, Brandon, Fielder, Collins & Mott, LLP. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the July 21, 2015 Regular Meeting. f. School Related Traffic Control The Transportation Department periodically reviews school-related traffic control. A recent review reveals that changes are needed on Naaman Forest Boulevard for Naaman Forest High School and Lyons Road at Guthrie Road. Staff recommends that Council consider installing a school zone on Naaman Forest Boulevard from 200 feet east of Ranger Drive to 200 feet west of Elliott Avenue and removing the school zone on Lyons Road 200 feet south of Guthrie Road to 200 feet north of Guthrie Road. Unless otherwise directed by Council, this item is scheduled for formal consideration at the August 4, 2015 Regular Meeting. g. Consider Memorandum of Understanding with the Texas Department of Transportation Staff is seeking Council consideration for a Memorandum of Understanding (MOU) with the Texas Department of Transportation (TxDOT) whereby the City may adopt TxDOT’s already federallyapproved Disadvantaged Business Enterprise Program to be included in the construction contract for Winters Park/Spring Creek Trail, a federally-funded project. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the July 21, 2015 Regular Meeting.
Verbal Briefings: Regional Transportation Plan – Mobility 2035 Stanley/Campbell and Mobility 2040 Plans At the request of Councilmembers Stephen W. Stanley and Tim Campbell, representatives from the North Texas Council of Governments (NCTCOG) will brief the City Council on the current Mobility 2035 Plan and provide an update of the development of the Mobility 2040 Plan as it relates to the City of Garland’s transportation primary initiatives for IH-635, IH-30 and SH-78 and secondary any plans to SH-66.
Transportation Report Dean/Schaffner Dean International, the City’s transportation consultant, will update Council on the following: • Transportation Program Updates o IH-635 o IH-30 • Strategic Events Update • Advocacy Group Update • Transportation Updates o TEX-21 o Regional Policy o Federal Policy o State Update
Update: Implementation of Single Stream Recycling Banks Collection Program At the request of Councilmembers B.J. Williams and Billy Mack Williams, Staff will present and update regarding the implementation of Single Stream Recycling Collection Program.
National League of Cities Salt Lake City, UT Stanley/B.J. Williams Meeting Update At the request of Councilmembers Stephen W. Stanley and B.J. Williams, Mayor Athas and Councilmember Stanley are asked to provide a briefing of the Mid-Summer National League of Cities meetings held in Salt Lake City.
Council Approval of Travel Expenses, Athas Airfare to Salt Lake City At the request of Mayor Douglas Athas, Council will discuss approval of travel expenses, airfare to Salt Lake City.
Discuss Appointments to Boards and Commissions Council Council Member Goebel • Zaria Dickson – Garland Youth Council • Erick Zamora – Garland Youth Council Council Member Stephen W. Stanley • Stephanie Hernandez – Garland Youth Council • Katherine Sinclair – Garland Youth Council Council Member B.J. Williams • Janie Goheen – Garland Youth Council • Summer Davis – Garland Youth Council Council Member Billy Mack Williams • Dagem Adehena – Garland Youth Council • Ethan Maxwell Moeck – Garland Youth Council Mayor Pro Tem Jim Cahill • Elizabeth Sinclair – Garland Youth Council
4. Consider the Consent Agenda Council A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 5. Announce Future Agenda Items Council A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn Council