Written Briefings: a. Amend Tax Roll Annually, the City Council is asked to consider amending the tax roll to reflect uncollected ad valorem taxes as recommended by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts will continue unless the costs of these efforts exceed potential revenues. Council is being asked to consider proceeding with the annual tax roll amendment process. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. b. CIS System Consulting Engagement Bid Award Council is requested to consider a bid award for Westin Engineering, Inc. for consulting services for the assessment and evaluation of utility customer care and billing systems. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. c. Wayfinding Phase II Implementation: Downtown Gateways Council is requested to consider a change order agreement with MERJE for additional environmental graphics consulting services for the implementation of Phase II of the Garland Wayfinding Program to develop Downtown Gateways. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. d. Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) 2017 Comprehensive Grant Council is requested to consider accepting a Texas Department of Transportation (TxDOT) - Selective Traffic Enforcement Program (STEP) - Comprehensive Grant. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2016 Regular Meeting. e. Resolution to Support the 2016 Homeland Security Grant Program (HSGP) Application Management and responsibility of the Homeland Security Grant Program has recently been moved under the Office of the Governor at the state level. Previously that responsibility was delegated to the State Administrative Agency. With the change in state reporting structure, the Office of the Governor is asking all jurisdictions that apply for HSGP grant funds to now adopt a resolution each year in support of the program in order to receive the funds for which the agency has applied. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting.
Verbal Briefings: Discussion of 2016-17 Proposed Budget (contingency only) This item is being posted in the event the City Council wishes to continue discussions, deliberations, or staff presentations related to the 2016-17 Proposed Budget.
Talley Road Zoning Council is requested to consider a City-initiated re-zoning of properties around Talley Road.
Review Policy for Items That Should Be Placed on the Consent Agenda At the request of Council Member Lori Barnett Dodson and Council Member Rich Aubin, Council is requested to review the policy for items that should be placed on the Consent Agenda.
Celerity Services Personal Contract At the request of Council Member David Gibbons and Council Member Rich Aubin, staff will provide an update on work performed by Celerity Consulting and the process for approving a personal services contract.
Audit Committee Report Council Member Jim Cahill, chair of the Internal Audit Committee will provide a committee report on the following items: Cultural Arts Revenue Audit Pothole Repair Operations Audit Big Bass Wrecker Contract Compliance Audit Follow-up Code Compliance Investigation Follow-up Engineering Investigation Follow-up
Regular Items: Abandonment and Sale of Seventh Street Public Right-of-Way between Avenue A and Avenue B to Tx Garland Apartments, LP Council is requested to consider abandoning Seventh Street public right-of-way between Avenue A and Avenue B, including a portion of 20 foot alley public right-of-way. The abandonment has been requested by Green Extreme Homes Inc., one of the developers of an apartment community to be located at 704 Avenue B (formerly the old Bank of America property). Unless otherwise directed by Council, this item will be schedule for formal consideration at the September 20, 2016 Regular Meeting.
Authorize the sending of a letter to the City of Plano Housing Authority consenting the allocation of up to twelve HUD project-based vouchers to the Bank of America Multi-Family Redevelopment Project At the February 17, 2015 Regular Meeting, Council approved Resolution No. 10185 which sets forth the Council's support for Green Extreme Home's (Developer) application to the Texas Department of Housing and Community Affairs (TDHCA) for a 9% Housing Tax Credit award. The State tax credit will provide financing to develop a 120 unit multi-family mixed-income redevelopment project at the former Bank of America building located at 704 Avenue B. The project was co-sponsored by Green Extreme Homes and RRC Acquisitions LLC. The Texas Department of Community Affairs awarded the Project a $894,000 annual tax credit with a total value of $9,618,905. The Developer's TDHCA award is based on an apartment unit mix that is 60% market rate with 40% of the units to be made available to residents with incomes at or below 60% of the area median income (approximately $48k).
c. City Center Development - Acquisition of Ground Level of Tract B Council is requested to consider the final transactional agreements associated with Tract B of the City Center development, providing for the acquisition of the first level as office space for the Economic Development Department. The transactional agreements include: 1st Amendment to the Ground Lease, Reciprocal Easements and Operating Agreement, Purchase Agreement and Bill of Sale. 4. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 5. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn
Sep 06, 2016 Work Session
Written Briefings: a. Amend Tax Roll Annually, the City Council is asked to consider amending the tax roll to reflect uncollected ad valorem taxes as recommended by generally accepted accounting principles. Although the tax roll is reduced by this action, collection efforts will continue unless the costs of these efforts exceed potential revenues. Council is being asked to consider proceeding with the annual tax roll amendment process. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. b. CIS System Consulting Engagement Bid Award Council is requested to consider a bid award for Westin Engineering, Inc. for consulting services for the assessment and evaluation of utility customer care and billing systems. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. c. Wayfinding Phase II Implementation: Downtown Gateways Council is requested to consider a change order agreement with MERJE for additional environmental graphics consulting services for the implementation of Phase II of the Garland Wayfinding Program to develop Downtown Gateways. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting. d. Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) 2017 Comprehensive Grant Council is requested to consider accepting a Texas Department of Transportation (TxDOT) - Selective Traffic Enforcement Program (STEP) - Comprehensive Grant. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2016 Regular Meeting. e. Resolution to Support the 2016 Homeland Security Grant Program (HSGP) Application Management and responsibility of the Homeland Security Grant Program has recently been moved under the Office of the Governor at the state level. Previously that responsibility was delegated to the State Administrative Agency. With the change in state reporting structure, the Office of the Governor is asking all jurisdictions that apply for HSGP grant funds to now adopt a resolution each year in support of the program in order to receive the funds for which the agency has applied. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 20, 2016 Regular Meeting.
Verbal Briefings: Discussion of 2016-17 Proposed Budget (contingency only) This item is being posted in the event the City Council wishes to continue discussions, deliberations, or staff presentations related to the 2016-17 Proposed Budget.
Talley Road Zoning Council is requested to consider a City-initiated re-zoning of properties around Talley Road.
Review Policy for Items That Should Be Placed on the Consent Agenda At the request of Council Member Lori Barnett Dodson and Council Member Rich Aubin, Council is requested to review the policy for items that should be placed on the Consent Agenda.
Celerity Services Personal Contract At the request of Council Member David Gibbons and Council Member Rich Aubin, staff will provide an update on work performed by Celerity Consulting and the process for approving a personal services contract.
Audit Committee Report Council Member Jim Cahill, chair of the Internal Audit Committee will provide a committee report on the following items: Cultural Arts Revenue Audit Pothole Repair Operations Audit Big Bass Wrecker Contract Compliance Audit Follow-up Code Compliance Investigation Follow-up Engineering Investigation Follow-up
Regular Items: Abandonment and Sale of Seventh Street Public Right-of-Way between Avenue A and Avenue B to Tx Garland Apartments, LP Council is requested to consider abandoning Seventh Street public right-of-way between Avenue A and Avenue B, including a portion of 20 foot alley public right-of-way. The abandonment has been requested by Green Extreme Homes Inc., one of the developers of an apartment community to be located at 704 Avenue B (formerly the old Bank of America property). Unless otherwise directed by Council, this item will be schedule for formal consideration at the September 20, 2016 Regular Meeting.
Authorize the sending of a letter to the City of Plano Housing Authority consenting the allocation of up to twelve HUD project-based vouchers to the Bank of America Multi-Family Redevelopment Project At the February 17, 2015 Regular Meeting, Council approved Resolution No. 10185 which sets forth the Council's support for Green Extreme Home's (Developer) application to the Texas Department of Housing and Community Affairs (TDHCA) for a 9% Housing Tax Credit award. The State tax credit will provide financing to develop a 120 unit multi-family mixed-income redevelopment project at the former Bank of America building located at 704 Avenue B. The project was co-sponsored by Green Extreme Homes and RRC Acquisitions LLC. The Texas Department of Community Affairs awarded the Project a $894,000 annual tax credit with a total value of $9,618,905. The Developer's TDHCA award is based on an apartment unit mix that is 60% market rate with 40% of the units to be made available to residents with incomes at or below 60% of the area median income (approximately $48k).
c. City Center Development - Acquisition of Ground Level of Tract B Council is requested to consider the final transactional agreements associated with Tract B of the City Center development, providing for the acquisition of the first level as office space for the Economic Development Department. The transactional agreements include: 1st Amendment to the Ground Lease, Reciprocal Easements and Operating Agreement, Purchase Agreement and Bill of Sale. 4. Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time. 5. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn