Agenda

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.a.
Meeting Date:	07/31/2017
Item Title:	Investment Portolio Summary
Submitted By:	Steve Anderson, Investment and Debt Administrator

Summary of Request/Problem
Staff presents the Portfolio Summary report to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City's portfolios is conducted in accordance with the City Council Statement of Investment Policy and City Council Statement of Investment Strategy.
Recommendation/Action Requested and Justification
The June 30, 2017 Portfolio Summary is presented to inform the Council. Staff will be available to discuss the report with Council.

Attachments
Investment Portfolio 06-30-2017

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.b.
Meeting Date:	07/31/2017
Item Title:	Confirmation of City Health Authority
Submitted By:	Jason Chessher, Health Director
Council Goal:	Defends Rightful Powers of Municipalities Consistent Delivery of Reliable City Services

ISSUE
Dr. Timothy Lambert has served as Garland’s Health Authority since June 25, 2005. His current two year term expires October 1, 2017. Dr. Lambert also serves as the Health Authority for the City of Rowlett and the City of Sachse through interlocal agreements.
OPTIONS
Confirm the Director of Health’s appointment of Dr. Timothy Lambert as City Health Authority. Reject Dr. Timothy Lambert’s appointment as City Health Authority and request the Director of Health to interview new candidates for the position.
RECOMMENDATION
Staff recommends that Council confirm Dr. Timothy Lambert for a two year term as City Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2017 Regular Meeting.
BACKGROUND
Chapter 121 of the Texas Health & Safety Code requires a local health department (city or county) which employees a nonphysician Director of Health have a licensed physician to aid the Director in the control of communicable diseases within the jurisdiction. State law also requires that the Director’s appointment of a City Health Authority be confirmed by Council every two years. The position is paid $16,800 annually through the Texas Department of State Health Services Immunization Grant.
CONSIDERATION
Through interlocal agreement with the City of Garland, Dr. Lambert also serves as the Health Authority for the City of Rowlett and the City of Sachse. Both of these interlocal agreements expire October 1, 2017. Staff is currently working with both cities to renew their agreements and no issues with renewal are foreseen. Rowlett reimburses Garland at $300.00 per month and Sachse reimburses Garland at $100.00 per month. With all three cities sharing one school district with open campus enrollment, the common Health Authority provides an effective way to track and control communicable disease outbreaks.

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.c.
Meeting Date:	07/31/2017
Item Title:	Citywide Entryway Signage Update
Submitted By:	Angela Self, Comprehensive Planning Administrator
Council Goal:	Sustainable Quality Development and Redevelopment

ISSUE
Update on the development of design concepts for citywide entryway signs.
OPTIONS
Information only.
BACKGROUND
The City has initiated work to develop design concepts for citywide entryway signs, updating existing signs installed in the mid- to late-1980s. Entryway signs, under the scope of this effort, are defined as being generally located within areas along Garland city limits. MERJE Design, a team experienced in environmental graphic design, has been engaged to complete this request. This team led the 2014 Wayfinding program for routes to and within Downtown Garland. Currently, concept sketches are in review by the Wayfinding Management Committee (WMC). The WMC is a staff technical team engaged in the design, fabrication, and installation of vehicular, pedestrian, campus, and gateway signs within the city. This review will confirm a direction for the development of design options providing recommendations leading to a final design concept. In addition, the WMC will review each option for compliance with brand standards and city or local agency regulations. Draft design options will be available in September 2017. As stated above, these signs would replace existing signage locations.

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.d.
Meeting Date:	07/31/2017
Item Title:	Resale of Tax Foreclosed Property - 228 Loma Drive
Submitted By:	Corey Worsham, Tax Administrator
Council Goal:	Sustainable Quality Development and Redevelopment Financially Stable Government with Tax Base that Supports Community Needs

ISSUE
The City of Garland has received an unsolicited offer from Leticia Floriana Santiago Osorio related to the purchase of City owned property obtained through a Sheriff's Sale. This property is located at 228 Loma Drive. Leticia Floriana Santiago Osorio has offered $17,000 for the property. The net proceeds from the offer to the City of Garland will include a $1,500 administration fee, $3,456.00 demolition fee and $2,345.29 in delinquent taxes.
OPTIONS
The City Council May: 1. Approve the sale of 228 Loma Drive and provide an executed deed without warranty, or 2. Deny the offer to purchase the property.
RECOMMENDATION
Staff recommends Council accept the offer and sell the property. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2017 Regular Meeting.
BACKGROUND
The property was struck off to the City of Garland at a Sheriff's Sale on May 1, 2007. In accordance with the requirements of Tax Code section 34.05(h) the County and School District have issued a consent to sale. If the sale is approved, the City of Garland will accept payment on behalf of all entities and disperse all sale proceeds.
CONSIDERATION
This property has been retained by the City of Garland since 2007. Pursuant to Section 34.05 of the Texas Property Tax Code it may be resold to a private entity with approval of the governing body.

Attachments
228 Loma Dr. - Offer to Purchase
228 Loma Dr. - Picture and Map
228 Loma Dr. - Resolution
228 Loma Dr. - County Consent to Sale
228 Loma Dr. - ISD Consent to Sale
228 Loma Dr. - Non-Warranty Deed

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.e.
Meeting Date:	07/31/2017
Item Title:	Downtown Square Streets, Sidewalk, Drainage, Infrastructure Engineering Design
Submitted By:	Rick Vasquez, Managing Director
Council Goal:	Sustainable Quality Development and Redevelopment Financially Stable Government with Tax Base that Supports Community Needs Fully Informed and Engaged Citizenry Consistent Delivery of Reliable City Services Safe, Family-Friendly Neighborhoods

ISSUE
This engineering study includes the conceptual design of several streets surrounding the Downtown Square. The study will also examine the streets that provide vehicle and pedestrian access to the Square. The project area includes the following limits: State Street, from 7th Street to 3rd Street Main Street, from 7th Street to 4th Street Avenue A, from 7th Street to 4th Street 6th Street, from Avenue A to approximately 150’ north of State Street 5th Street, from Avenue A to approximately 150' north of State Street This scope includes full topographic survey for the project streets, a traffic analysis, plan view layouts of the project streets, and preliminary vertical grading for the streets adjacent to the Garland Square Park. The consultant will prepare alternative concepts for treatment of the pedestrian / amenity zones between the face of buildings and curbs. These concepts will explore options for configuring this zone in a manner that provides flexibility to respond to the needs of the various ground floor uses, and with the ability to be easily reconfigured as uses change over time. The layout alternative concepts will identify locations and configurations for primary pedestrian traffic areas, locations for street furnishings (specialty lighting, bollards, benches, trash receptacles if applicable), and any opportunities for landscape elements. The alternative concepts will also explore paving materials and patterns and configurations that will establish a rhythm for the amenity improvements. This portion of the study will also include paving materials, paving patterns and site furnishing configurations for the street and parking areas to support an option for a festival street. Finally, the alternative concepts will explore locations, materials, and configurations for potential outdoor dining areas to ensure that a guide is established for the creation of these spaces where applicable based on adjacent use. Typical layouts for these areas will be established that will achieve maintenance of a zone for pedestrian circulation and amenities, while also providing space for tables, chairs, shade elements and any fencing that may be required by TABC (if applicable).
RECOMMENDATION
Staff recommends City Council authorize staff to enter into a Professional Services Agreement with Kimley-Horn and Associates to provide a comprehensive infrastructure analysis of the rights-of-way surrounding the Downtown Square.
CONSIDERATION
Kimley-Horn will perform the services in Tasks 1-3 for the lump sum fee as follows: Task 1. Data Collection $70,000; Task 2. Traffic Analysis and Counts $26,000; Project Development Phase $210,000. Special services in Tasks 4 & 5 will be billed on a labor fee plus expenses basis with a maximum fee of $24,000. Funding for the right-of-way infrastructure engineering analysis shall come from the approved 2017 Downtown Gateway intersection improvement project, the Downtown Square Redesign project, water & sewer, and storm-water funds.

Attachments
Downtown ROW Engineering Analysis Agreement
Downtown Engineering Analysis

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.f.
Meeting Date:	07/31/2017
Item Title:	Report on Council Official Travel

Summary of Request/Problem
Council Policy Section 6 (E) A Councilmember shall provide a brief report on any meeting attended at the expense of the City at the next regular meeting of the Council. If multiple Councilmembers attended the same event, a joint report may be made. The City Manager will provide the City Council with an annual written briefing on Council travel and related expenses. Written report will be provided by Mayor and or Council Member.
Recommendation/Action Requested and Justification

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.a.
Meeting Date:	07/31/2017
Item Title:	DART Update Report

Summary of Request/Problem
Council will be updated on DART's services, activities, programs and projects within Garland.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
City of Garland DART Update Presentation

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	07/31/2017
Item Title:	Windsurf Bay Park

Summary of Request/Problem
At the request of Council Member Jerry Nickerson and Council Member Rich Aubin, Council is requested to discuss Windsurf Bay Park.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.c.
Meeting Date:	07/31/2017
Item Title:	Discuss Creation of an Infrastructure Committee

Summary of Request/Problem
At the request of Council Member Rich Aubin and Council Member Anita Goebel, Council is requested to discuss the creation of an Infrastructure Committee.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 3.d.
Meeting Date:	07/31/2017
Item Title:	Review and Approve Final Walnut Street Pedestrian Corridor Design, Project Budget, Authorization to Prepare Bid and Specification Documents, Authorization to Bid Project
Submitted By:	Rick Vasquez, Managing Director
Council Goal:	Sustainable Quality Development and Redevelopment Financially Stable Government with Tax Base that Supports Community Needs Fully Informed and Engaged Citizenry Safe, Family-Friendly Neighborhoods

ISSUE
Review and approve final Walnut Street pedestrian design, project budget ($705,000), authorize staff to prepare bid and specification documents, and authorize staff to bid project.
OPTIONS
None.
RECOMMENDATION
Staff recommends City Council approve the final Walnut Street pedestrian design, project budget ($705,000), authorize staff to prepare bid and specification documents, and authorize staff to bid the Walnut Street pedestrian corridor/linear open space project.
BACKGROUND
This project will establish a pedestrian corridor/linear open space on the southside of Walnut Street, north of the Dart line, between 5th Street and Glenbrook Drive. The project will link public and private projects including the Downtown Rail Station, 5th Street Crossing Apartments, the Richland College, the Granville Arts Center, the Central Library and Downtown. City Council approved $1,065,000 in the 2017 CIP for the Walnut Creek Pedestrian project. After construction bids were received staff requested an additional $600,000 in CIP funds due to an actual construction bid received in January 2016, the sole bid received came in 50% higher than the budgeted amount ($1,474,065). City Council, during the January 28, 2017 CIP workshop, directed staff to review the original Walnut Street corridor plan and to develop an alternative concept. Jermel Stevenson, Parks Managing Director and Ziad Kahrrat, Senior Parks Planner, performed a review of the original corridor design and staff determined the original illustrative design's on-going maintenance cost would be a challenge for the Park Department's overtaxed maintenance budget. The staff's final alternative design includes more hardscape and the use of native trees and plants. The staff's design approach will reduce one-time project costs and the proposed design will also reduce future on-going maintenance costs. Bid documents will be developed to allow staff the opportunity to eliminate bid items to insure the project is delivered within the budget authorized by City Council.

Attachments
Walnut Corridor

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 3.e.
Meeting Date:	07/31/2017
Item Title:	Downtown Square City Council Mobile Workshop & Design Retreat
Submitted By:	Rick Vasquez, Managing Director
Council Goal:	Sustainable Quality Development and Redevelopment Financially Stable Government with Tax Base that Supports Community Needs Fully Informed and Engaged Citizenry Consistent Delivery of Reliable City Services

ISSUE
Staff is seeking to schedule a evening mobile workshop and a Saturday design exercise to assist the City Council with finalizing a design for the Downtown Square. Karen Walz, Strategic Community Solutions, will lead a City Council discussion to review public space best practices and to assist City Council in developing a consensus on the final design direction for the Downtown Square.

Attachments
Downtown Square Workshop

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.f.
Meeting Date:	07/31/2017
Item Title:	Council Committee Assignments

Summary of Request/Problem
Mayor Douglas Athas will provide Council with appointments to Council Committees.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
2017-18 Council Committee List

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.g.
Meeting Date:	07/31/2017
Item Title:	Network Nodes in Public Rights-of-Way
Submitted By:	Kira Wauwie, Principal Development Planner

Summary of Request/Problem
Staff will present the City Council with an update to a design criteria for network nodes ("small cells") in public rights-of-way, including draft language in accordance with SB 1004. The draft language to this point is attached. The SB 1004 takes effect September 1, 2017.
Recommendation/Action Requested and Justification
Unless otherwise directed by the Council, staff will place an item on the August 15, 2017 Regular City Council meeting for formal consideration and adoption.

Attachments
Draft Small Cells Design Manual
Small Cells Presentation

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 4.a.
Meeting Date:	07/31/2017
Item Title:	Preview of 2017-18 Proposed Budget
Submitted By:	Ron Young, Budget Director

Summary of Request/Problem
Staff will provide an overview of the City Manager's Proposed Budget for FY 2017-18. The FY 2017-18 Proposed Budget document will officially be presented to Council at the August 1, 2017 Regular Meeting.
Recommendation/Action Requested and Justification
Preview only for the Proposed Budget. Questions and discussion will occur at future Budget Work Sessions after Council has received the Budget document.

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Mayor Douglas Athas Justice Dickson - Garland Youth Council Maxwell Lavinsky - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member David Gibbons Ozair Ali - Garland Youth Council Cameron Glick - Garland Youth Counci

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Anita Goebel Sydney Colón - Garland Youth Council Cynthia Carrillo - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Jerry Nickerson Max Luna - Garland Youth Council Joshua Joda - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member B.J. Williams Jazmin Sanchez - Garland Youth Council Ester Akapo - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Rich Aubin Sarah Cox - Garland Youth Council Jade Martinez - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Robert Vera Naomie Avila - Garland Youth Council Ximena Coronado - Garland Youth Council Lori Barnett Dodson - Plan Commission Bruce L. Astin - Board of Adjustment Jack R. Wyatt Jr. - Building and Fire Codes Board Craig Wright - Garland Cultural Arts Commission Doug A. Williams - Property Standards Board Dorothy McAllister - Library Board

Attachments
Lori Barnett Dodson - Plan Commission
Bruce L. Astin - Board of Adjustment
Jack R. Wyatt Jr. - Building and Fire Codes Board
Craig Wright - Garland Cultural Arts Commission
Doug A. Williams - Property Standards Board
Dorothy McAllister - Library Board

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Mayor Pro Tem Scott LeMay Elizabeth Rushing - Garland Youth Council Jose Rodriguez - Garland Youth Council

GARLAND

City Council Work Session Agenda
Meeting Date:	07/31/2017
Item Title:	Boards & Commission Appointment
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Robert J. Smith Patricio Gonzalez - Garland Youth Council Katherine Sinclair - Garland Youth Council John McDonald - Board of Adjustment Vonda Tyson - Community Multicultural Commission Trellas Gotcher - Library Board

Attachments
John McDonald - Board of Adjustment
Vonda Tyson - Community Multicultural Commission
Joseph Schroeder - Downtown TIF Board
Trellas Gotcher - Library Board


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Investment Portfolio Summary The Portfolio Summary is provided to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City's portfolios is conducted in accordance with the City Council Statement of Investment Policy and City Council Statement of Investment Strategy.

	b.	Confirmation of City Health Authority Dr. Timothy Lambert has served as Garland’s Health Authority since June 25, 2005. His current two year term expires October 1, 2017. Dr. Lambert also serves as the Health Authority for the City of Rowlett and the City of Sachse through interlocal agreements. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2017 Regular Meeting.

	c.	Citywide Entryway Signage Update Staff will provide the City Council with a written update on the citywide entryway signs.

	d.	Resale of Tax Foreclosed Property - 228 Loma Drive Council is requested to approve the sale of 228 Loma Drive and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 15, 2017 Regular Meeting.

	e.	Downtown Square Streets, Sidewalk, Drainage, Infrastructure Engineering Design Council is requested to consider authorizing staff to enter into a Professional Services Agreement with Kimley-Horn and Associates to provide a comprehensive infrastructure analysis of the rights-of-way surrounding the Downtown Square.

	f.	Report on Council Official Travel Council Policy Section 6 (E) A Councilmember shall provide a brief report on any meeting attended at the expense of the City at the next regular meeting of the Council. If multiple Councilmembers attended the same event, a joint report may be made. The City Manager will provide the City Council with an annual written briefing on Council travel and related expenses.

3.		Verbal Briefings:

	a.	DART Update Report Council will be updated on DART's services, activities, programs and projects within Garland.

	b.	Windsurf Bay Park At the request of Council Member Jerry Nickerson and Council Member Rich Aubin, Council is requested to discuss Windsurf Bay Park.

	c.	Discuss Creation of an Infrastructure Committee At the request of Council Member Rich Aubin and Council Member Anita Goebel, Council is requested to discuss the creation of an Infrastructure Committee.

	d.	Review and Approve Final Walnut Street Pedestrian Corridor Design, Project Budget, Authorization to Prepare Bid and Specification Documents, Authorization to Bid Project Council is requested to approve the final Walnut Street pedestrian design, project budget ($705,000), authorize staff to prepare bid and specification documents, and authorize staff to bid the Walnut Street pedestrian corridor/linear open space project.

	e.	Downtown Square City Council Mobile Workshop & Design Retreat Staff will discuss with the City Council scheduling an evening mobile workshop and a Saturday design exercise to assist the City Council with finalizing a design for the Downtown Square. Karen Walz, Strategic Community Solutions, will lead a City Council discussion to review public space best practices and to assist City Council in developing a consensus on the final design direction for the Downtown Square.

	f.	Council Committee Assignments Mayor Douglas Athas will provide Council with appointments to Council Committees.

	g.	Network Nodes in Public Rights-of-Way Staff will present the City Council with an update to a design manual for network nodes (“small cells”) in public rights-of-way, including draft language in accordance with SB 1004.

4.		Regular Item:

	a.	Preview of 2017-18 Proposed Budget Staff will provide an overview of the City Manager's Proposed Budget for FY 2017-18. The FY 2017-18 Proposed Budget document will officially be presented to Council at the August 1, 2017 Regular Meeting.

5.		Discuss Appointments to Boards and Commissions

		Mayor Douglas Athas Justice Dickson - Garland Youth Council Maxwell Lavinsky - Garland Youth Council

		Council Member David Gibbons Ozair Ali - Garland Youth Council Cameron Glick - Garland Youth Counci

		Council Member Anita Goebel Sydney Colón - Garland Youth Council Cynthia Carrillo - Garland Youth Council

		Council Member Jerry Nickerson Max Luna - Garland Youth Council Joshua Joda - Garland Youth Council

		Council Member B.J. Williams Jazmin Sanchez - Garland Youth Council Ester Akapo - Garland Youth Council

		Council Member Rich Aubin Sarah Cox - Garland Youth Council Jade Martinez - Garland Youth Council

		Council Member Robert Vera Naomie Avila - Garland Youth Council Ximena Coronado - Garland Youth Council Lori Barnett Dodson - Plan Commission Bruce L. Astin - Board of Adjustment Jack R. Wyatt Jr. - Building and Fire Codes Board Craig Wright - Garland Cultural Arts Commission Doug A. Williams - Property Standards Board Dorothy McAllister - Library Board

		Mayor Pro Tem Scott LeMay Elizabeth Rushing - Garland Youth Council Jose Rodriguez - Garland Youth Council

		Council Member Robert J. Smith Patricio Gonzalez - Garland Youth Council Katherine Sinclair - Garland Youth Council John McDonald - Board of Adjustment Vonda Tyson - Community Multicultural Commission Trellas Gotcher - Library Board

6.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

7.		Adjourn