Printed Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
April 2, 2018
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Rockwall Central Appraisal District Request A portion of the Garland city limits extends into Rockwall County as an artifact of an old strip annexation that formerly ran from the general city limits, through northeast Dallas County, into Rockwall County, and then onward through Collin County, ending at the City’s Olinger power plant located on Lake Lavon. The strip annexation consisted mostly of a 100’ wide strip that generally followed the City’s transmission lines connecting the Olinger power plant to the City’s load centers. The portion of the Garland city limits still located with Rockwall County is minimal, stills generally consists of the City’s transmission lines, contains no known population, and has a virtually non-existent taxable value. Nonetheless, the City’s presence in Rockwall County makes it a “taxing unit” under the law and hence a “member” as such of the Rockwall Central Appraisal District. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 3, 2018 Regular Meeting.

	b.	Appointment to the Animal Services Advisory Committee Council is requested to consider appointing Oswaldo Rodriguez, Code Compliance Manager, to fill the vacant position on the Animal Services Advisory Committee.

	c.	Notice of Intent to Issue Certificates of Obligation Council is requested to consider approval of a notice of intent resolution to meet the legal requirements for issuing certificates of obligation in the amount of approximately $33.8 million to fund a portion of the CIP and pay related issuance costs of approximately $150,000.00. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 3, 2018 Regular Meeting.

	d.	Bond Refunding - Water and Sewer Utility System Commercial Paper Notes Council is requested to consider refunding approximately $55 million of Water and Sewer Utility System Commercial Paper Notes, Series 2015 with Water and Sewer Utility Revenue Refunding Bonds. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 15, 2018 Regular Meeting.

	e.	Bond Refunding - Electric Utility System Commercial Paper Notes & Revenue Refunding Bonds Council is requested to consider authorizing staff to refund approximately $30 million of Electric Utility System Commercial Paper Notes, Series 2014 and approximately $6 million of Electric System Revenue Bonds, Series 2008 with Electric Utility System Revenue Refunding Bonds, Series 2018. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 15, 2018 Regular Meeting.

	f.	Electric Utility System Commercial Paper Program Council is requested to authorize staff to terminate Electric Utility System Commercial Paper program, Series 2014 and establish Electric Utility System Commercial Paper program, Series 2018. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 15, 2018 Regular Meeting.

	g.	Amendment to Water and Sewer System Commercial Paper Program Council is requested to authorize staff to amend the Water and Sewer Commercial Paper Program, Series 2015. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 15, 2018 Regular Meeting.

	h.	TMPA Waiver Agreement Council is requested to approve a waiver agreement relating to the Global Settlement Agreement to extend the date for which the Member Cities will commence paying directly for wholesale transmission postage stamp delivery charges that are currently paid through TMPA. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 17, 2018 Regular Meeting.

	i.	SH 78 (Lavon Dr.) Speed Limit Modifications Council is requested to approve the speed limits as follows by increasing the speed limit from Gautney Street to 520 feet north of Castle from 40 MPH to 45 MPH and reducing the speed limit from PGBT to 350 feet north of Firewheel Parkway from 55 MPH to 50 MPH.

	j.	Sale of ROW to TxDOT - SH 78 at Miller Intersection Council is requested to authorize the City Manager to sell a parcel to TxDOT for the sum of $236,142.00. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 17, 2018 Regular Meeting.

	k.	Consider assistance request for nonprofit special event Wheels of Hope 2018 The Hope Clinic has requested the City Council to consider waiving expenditures for city services required for their event, Wheels of Hope in Downtown Garland on Saturday, April 28, 2018. The City Council Policy on Special Event Policies states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to the City Council for consideration.

	l.	Consider assistance request for Nonprofit Special Event Cinco de Mayo 2018 The Downtown Square events have requested the City Council to consider waiving expenditures for city services required for their event celebrating Cinco De Mayo in Downtown Garland on Sunday, May 6, 2018. The City Council Policy on Special Event Policies states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to the City Council for consideration.

3.		Verbal Briefings:

	a.	Internal Audit Committee Report Council Member Rich Aubin, chair of the Internal Audit Committee, will provide a committee report on the following items: Fiscal Year 2017 External Audit Concrete Recycling Facility Lease Agreement Audit Health Inspection and Permit Audit

	b.	Pet Adoption Center Lease Renewal The Pet Adoption Center located at 813 Main Street was initially leased in June of 2013 for a term of five years. The current lease expires on May 31, 2018 and staff seeks to renew the lease for a period of three years with an option for one additional year.

4.		Regular Items:

	a.	2018-2019 CDBG, HOME and ESG Budgets Council is requested to discuss federal fund applications, funding history, and available funds for the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and Emergency Solutions Grant (ESG). Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 17, 2018 Regular Meeting.

	b.	Proposed Amendments to the Smoking Ordinance Council will have additional discussions regarding proposed changes to Article IV, Chapter 22 (Smoking Ordinance).

5.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.		Council will move into Executive Session

		EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

	99.

		The City Council will convene in executive session pursuant to Sections 551.071 and 551.087, of the Texas Government Code to discuss the potential offer of a financial or other incentive to a business prospect or prospects and potential legal issues involved therewith relating to the creation of a medical center tax increment financing district to be generally located at intersection of Buckingham Road and Shiloh Road to the south, bounded to the west by land formerly known as Wyrick Farms and to the east by Clearview Drive, Bonnie View Drive, and Duck Creek extending south to the northern border of the former hospital campus named Baylor Scott & White Medical Center – Garland facility.

7.		Adjourn