Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
September 17, 2018
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Strategic Project Portfolio Work Plan Update Council is receiving a preview of the Strategic Project Portfolio - Quarterly Work Plan Update. There are currently 91 projects associated with the portfolio, and the Work Plan serves as a tool to provide Council with periodic updates on the status of each project. Beginning in October 2018, Council will receive the first official report and on a quarterly basis thereafter. The October 2018 report will show the status of projects through the end of September 2018, corresponding with the Fiscal Year calendar.

	b.	2018 Capital Improvement Program Budget Amendment No. 3 Council is requested to amend the 2018 Capital Improvement Program to appropriate $300,000 for the land acquisition of property adjacent to the EWS Recyling Center included in the EWS Land Acquisition capital project, $963,000 for the infrastructure improvements adjacent to the Rosehill development included in the Rosehill Street capital project and $205,000 for the purchase of a holding tank for Surf and Swim included in the Surf & Swim Aquatic Facility Expansion capital project. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 1, 2018 Regular Meeting.

3.		Verbal Briefings:

	a.	Update on Progress and Implementation of Proposed 2019 Bond Referendum Representatives from Kimley-Horn and City Staff will provide an update to the Council regarding public input, community meetings, anticipated timelines and other information related to the proposed 2019 Bond Program.

	b.	Amendments to Chapter 50 Code of Ordinances Over the last few years, there has been an increase in the desire of retail electric consumers to incorporate renewable energy, such as wind or solar, as part of their power supply. To this point, some consumers have pursued the installation of rooftop solar facilities, however, for many consumers this alternative is not feasible, either financially or due to installation constraints. To increase the opportunity for Garland Power & Light customers to actively participate in the individual procurement of renewable energy, Garland Power & Light is proposing to implement a Green Rate Rider that would be available to all Garland Power & Light retail customers. Garland Power & Light is requesting to amend Chapter 50 Utility Rates and Fees of the City of Garland Code of Ordinances to incorporate the Green Rate Rider. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 1, 2018 Regular Meeting.

	c.	Budget Discussions - Final Direction from Council Council will give final direction to staff regarding the 2018-19 Budget.

	d.	Discuss the possible relocation of the proposed skatepark from Central Park to other locations as may be desired by Council At the request of Council Member Deborah Morris and Mayor Pro Tem Rich Aubin, Council is requested to discuss the possible relocation of the proposed skatepark from Central Park to other locations as may be desired by Council.

	e.	Consideration of the Final Design Concept for the Dog Park Council is requested to consider amending or approving the final design concept as presented to allow staff to proceed with construction documentation for the dog park.

4.		Regular Items:

	a.	Discuss Council Member Deborah Morris' request to attend the Texas Downtown Conference in Corpus Christi in November Council is requested to consider Council Member Deborah Morris' request to attend the Texas Downtown Conference in Corpus Christi November 6-9.

	b.	Discuss Day Labor Center At the request of Mayor Pro Tem Rich Aubin and Mayor Lori Barnett Dodson, Council is requested to discuss the Day Labor Center and the possibility of closing or moving the facility.

5.		Bond Study Committee Appointments In accordance with the City Charter, Article X - Section 3, the Council will consider the appointment of a Bond Study Committee. In appointing these members, the Council will also issue charges to the Committee. Mayor Lori Barnett Dodson Ronald Jones Stephen Stanley Tony Torres Council Member David Gibbons Jonathan Kelly Martin Glenn Council Member Deborah Morris Mary Brumbach Koni Kaiwi Council Member Jerry Nickerson David Perry Jerry Carter Council Member Jim Bookhout Molly Bishop Mike Plumlee Mayor Pro Tem Rich Aubin Laura Perkins Cox John Willis Council Member Robert Vera David Morehead Susan Vaden Deputy Mayor Pro Tem Scott LeMay Joe Thomas Dylan Hedrick Council Member Robert John Smith Hank Beidleman Bob Duckworth

6.		Discuss Appointments to Boards and Commissions

		Mayor Lori Barnett Dodson Mark Tyler - Unified Building Standards Commission David Perry - Property Standards Board

		Council Member Robert Vera Jacobe Chandler - Community Multicultural Commission

7.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

8.		Council will move into Executive Session

		EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:



		The City Council will meet in executive session pursuant to Sections 551.086 and 552.133, TEX. GOV’T CODE, to discuss competitive matters that are related to competitive activity of Garland Power and Light, including customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies: Briefing on TMPA competitive matters activities. GP&L customer information related to the revision of rate structures and addition of new customer classes (conditional – if necessary to discuss confidential competitive matters).

		The City Council will adjourn into executive session under Sec. 551.087, TEX. GOV'T CODE regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations or to deliberate the offer of a financial or other incentive to a business prospect relating to: A commercial project located generally southeast of the intersection of Forest Lane and Plano Road A commercial project located generally northeast of the intersection of Lavon Drive and Crist Road

		The City Council will meet in executive session pursuant to Section 551.071, Tex. Gov’t Code, to discuss pending or contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information relating to one or more of the following matters: PUC Docket No. 46662; SOAH Docket No. 473-17-4964;PUC Docket No. 47863; Cause No. D-1-GN-17-000867-North Texas Municipal Waste District v. Public Utility Commission of Texas-419th Judicial District Court of Travis County, Texas; Cause No. D-1-GN-17-000861-Ex Parte North Texas Municipal Water District-98th Judicial District Court of Travis County; Cause No. 429-02972-2017-Ex Parte North Texas Municipal Water District-429th Judicial District Court of Collin County, Texas

9.		Adjourn

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.a.
Meeting Date:	09/17/2018
Item Title:	Strategic Project Portfolio Work Plan Update
Submitted By:	Becky King, Managing Director
Strategic Focus Areas:	Growing Economic Base Commercially Thriving Downtown Well-Maintained City Infrastructure Enhanced Quality of Life through Amenities, Arts, and Events Safe Community Vibrant Neighborhoods and Commercial Centers Reliable, Cost Efficient Utility Services Customer-Focused City Services Sound Governance and Finances Future-Focused City Organization

ISSUE

Council is receiving a preview of the Strategic Project Portfolio - Quarterly Work Plan Update. There are currently 91 projects associated with the portfolio, and the Work Plan serves as a tool to provide Council with periodic updates on the status of each project.

Beginning in October 2018, Council will receive the first official report and on a quarterly basis thereafter. The October 2018 report will show the status of projects through the end of September 2018, corresponding with the Fiscal Year calendar.

**Quarterly Report Schedule**
Month Report Issued	Progress Reported Through:
October	September 30
January	December 31
April	March 30
July	June 30

BACKGROUND

At the Council retreat in June 2018, Council was introduced to the new Strategic Project Portfolio. (Project Portfolio Management is a term to describe how we centrally manage projects and programs to achieve strategic objectives.) Along with Project Portfolio Management comes new processes we are putting in place, which Council will gradually see the benefits of over time.

The benefits of Project Portfolio Management include:

Increased success in project delivery by a) monitoring projects once they are in the pipeline and b) knowing when projects have encountered barriers
Better decision-making (before projects enter the pipeline)
Prioritization of high-value projects

Determining what projects should be considered priority and then getting those across the finish line is extremely important at this time in our organization and in the Garland community. In looking organization-wide, there are 94 projects considered “strategic” because they are transforming either our community or our organization. The City Council and/or the City Manager advocates for the projects because they are critical for the community.

Standardized / universal status reporting is one of the new processes we are putting in place to better monitor and manage high priority and strategic projects. The standardized reporting allows us to see at-a-glance where projects are in the pipeline and how smoothly (or not so smoothly) they are progressing, which is reflected in the Work Plan. This will ultimately help more projects advance and cross the finish line.

There are a few things Council should keep in mind when reviewing the Work Plan:

The Work Plan reports the status of projects within the Strategic Project Portfolio--not all projects underway within the organization. (It represents a fraction of the projects underway in the organization.)
Council-committee items are not included in the portfolio, until a project transitions to staff for implementation.
As part of rolling out a new reporting process, each project established a new baseline. This means most projects will initially show a condition of "on target".

CONSIDERATION

Councilmembers should direct questions about a specific project to the Executive Contact listed for the project.
Upon request, a project-specific briefing can be scheduled for a future Work Session, providing the Executive Contact and/or Project Manager an opportunity to brief the Council in more detail on a specific project.

Attachments
Strategic Project Portfolio - Work Plan Update - August 2018

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.b.
Meeting Date:	09/17/2018
Item Title:	2018 Capital Improvement Program Budget Amendment No. 3
Submitted By:	Ron Young, Budget Director
Strategic Focus Areas:	Sound Governance and Finances

ISSUE
Amend the 2018 Capital Improvement Program to appropriate $300,000 for the land acquisition of property adjacent to the EWS Recycling Center included in the EWS Land Acquisition capital project, $963,000 for the infrastructure improvements adjacent to the Rosehill development included in the Rosehill Street capital project and $205,000 for the purchase of a holding tank for Surf and Swim included in the Surf & Swim Aquatic Facility Expansion capital project.
OPTIONS
Approve Capital Improvement Program Budget Amendment No. 3 as proposed. Do not approve Capital Improvement Program Budget Amendment No. 3.
RECOMMENDATION
Option (A) – Approve Capital Improvement Program Budget Amendment No. 3 as proposed. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the October 1, 2018 Regular Meeting.
BACKGROUND
(1) EWS Land Acquisition The acquisition of property adjacent to the current EWS Recycling Center is to further overall long-term facility plans. The EWS Recycling Center was not designed for the intermediate processing of increased tonnage related to the City’s Single Stream Recycling Program and Commercial recycling programs. An overall expansion and modification of EWS facilities will be needed in the future. This property will further the long term plan for a new recycling center, new administration building, and the renovation of current administration building for field operations needs. (2) Rosehill Street Project The Rosehill/I-30 Targeted Investment Area (TIA) was identified as a key area in the I-30 Catalyst Area Plan adopted by the City Council in July 2017. A concept plan for the Rosehill/I-30 area was included in this Plan and identified multiple components to make the area successful. Along with the private development recommended from market analysis, various public improvements were also identified to enhance the area and draw future development. This collaborative effort would help the Rosehill/I-30 TIA stand out and draw residents, visitors and businesses to the area and improve the overall perception of south Garland. The City agreed to fund these items as part of the land swap agreement approved by the City Council. The requested funds of $963,000 to the 2018 Capital Improvement Program (CIP) would be utilized to improve the streetscape along Rosehill Road, which would include widening sidewalks and installing pedestrian-scaled lighting, street furniture and landscaping. It would also be used to create a crosswalk of decorative pavers connecting the proposed walking trails on the east and west side of the street and enhance the existing median landscaping. These amenities would not only increase the aesthetic appeal of the area but also create a more pedestrian-friendly community that would be unique to the City. Additionally, these improvements would connect the area to surrounding established neighborhoods thus broadening the community to be served by the future commercial establishments that will locate along the freeway. (3) Surf & Swim Aquatic Facility Expansion – Holding Tank In 1999, the filtration system at Surf and Swim was upgraded to include a new steel tank. Approximately 5 years ago, the tank started to seep water and a fiberglass coating was applied to extend the life of the tank. After filling the pool for the 2018 swim season, staff noticed cracks in the fiberglass and the tank started to leak again. The tank is in eminent danger of failure and could cause flooding to the mechanical room, which could result in more extensive damage to the electrical and filtration systems. We are requesting immediate funding to allow time for ordering and installation of a new tank before the 2019 swim season.
CONSIDERATION
Staff seeks Council approval to appropriate an additional $300,000 to the EWS Land Acquisition project, $963,000 to the Rosehill Street project and $205,000 to the Surf and Swim Aquatic Facility Expansion project in the 2018 Capital Improvement Program (CIP). The City’s cash reserves will be used to fund these capital requests and a reimbursement certificate will be issued allowing the reserve to be replenished in May 2019 when Certificates of Obligation are issued to fund this request and the remainder of the 2019 CIP.