Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
March 4, 2019
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Bicycle & Pedestrian Plan Volunteer Advisory Committee Several individuals have expressed interest in volunteering and being involved in the Bicycle & Pedestrian Mobility Plan, which will begin in 2019. The Council may appoint these individuals to serve as an advisory committee representing citizens and stakeholders, which is a common practice for community plans. The list of individuals is included in a written report in the agenda packet.

	b.	Youth Programs Standards of Care Ordinance Council is requested to consider adopting an ordinance with public comments for Youth Programs Standards of Care to meet requirements of Texas Human Resources Code 42.041. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	c.	Sale of Property - 134 E. Kingsley Road Council is requested to approve the sale of 134 Kingsley Road to Mr. Jeff Robertson and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	d.	Sale of Property - 814 Waikiki Drive Council is requested to consider approving the sale of 814 Waikiki Drive to Ryan Z and Associates, Inc. and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	e.	Sale of Property - 822 Greencove Drive Council is requested to approve the sale of 822 Greencove Drive to Ryan Z and Associates, Inc. and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	f.	Sale of Property - 145 Rio Rita Drive Council is requested to approve the sale of 145 Rio Rita Drive to Jose Velasquez and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	g.	Sale of Property - 1105 Glynn Drive Council is requested to approve the sale of 1105 Glynn Drive to Ryan Z and Associates, Inc. and provide an executed deed without warranty. Unless otherwise directed by Council, this item is scheduled for formal consideration at the March 19, 2019 Regular Meeting.

	h.	Sale of Property - 2510 Arcady Drive Council is requested to approve the sale of 2510 Arcady Drive to Ryan Z and Associates, Inc. and provide an executed deed without warranty. Unless otherwise directed by Council, this item will be schedule for formal consideration at the March 19, 2019 Regular Meeting.

3.		Verbal Briefings:

	a.	Temporary Change in Water Disinfection The North Texas Municipal Water District (NTMWD) maintenance period begins March 4 and will end on April 1, 2019. There will be a temporary change in disinfection and this may increase the taste and smell of chlorine in our drinking water but by no means does it change the superior quality of our water. Our water is safe to drink and use in all of the ways we generally use water.

	b.	Cost of Service for Water and Wastewater As an outcome of the recent changes to the water rate structure, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall water and wastewater rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a presentation briefing to Council on the cost of service process and what to expect from the study. The presentation will focus on the key steps in the cost of service process and will outline the policy areas which will require input from Council as the study moves forward.

	c.	Needs Assessment on Strategic Master Plan for Parks and Recreation Department The Park's Department and Brandstetter Carroll will update the Council on the Strategic Master Plan.

	d.	Public Safety Committee Report: Reimbursement from GISD for the School Resource Officer (SRO) Program Deputy Mayor Pro Tem Scott LeMay, Chairman of the Public Safety Committee (PSC) and Deputy City Manager Mitch Bates, Staff Liaison to the Committee, will provide a committee report related to an item assigned to the PSC: Reimbursement from Garland ISD for the cost of the Police Department School Resource Officer (SRO) program

	e.	Discuss Flag Poles and Memorial in Heritage Crossing Staff will brief Council on a proposal to use donations to place flags along with a Peace Officer Memorial in Heritage Crossing.

	f.	Transportation, Mobility and Infrastructure Committee Report Mayor Pro Tem Rich Aubin, Chair of the Transportation, Mobility and Infrastructure Committee, will provide a committee report on the following items: Discuss the cost analysis of acquisition and operations of an asphalt batch plant for supplying asphalt in Street Department operation. Review of City's Speed Hump Policy. Consider whether to retain the services of an outside Transportation Consultant.

	g.	Transportation, Mobility and Infrastructure Committee Report Mayor Pro Tem Rich Aubin, Chair of the Transportation, Mobility and Infrastructure Committee, will provide a committee report on the following items: Continue discussion on the TxDOT feasibility study regarding realignment of SH 78.

	h.	Update and recommendations from the Public Safety Committee regarding the Safelight Program The Public Safety Committee recommends the University of Texas at Arlington be selected to conduct the Safelight Effectiveness Study. The Committee also recommends the Council approve changes to the city ordinance regulating the Safelight Program. Finally, the Committee recommends conducting the 12 engineering studies and referring the remaining recommended changes to the newly formed Safelight Committee.

	i.	Review and deliberation of 2019 Capital Improvement Program The City Council will deliberate changes, if any, in the City Manager's Proposed 2019 Capital Improvement Plan: Staff updates. Council deliberations. Direction to staff on final changes to CIP.

4.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

5.		Council will move into Executive Session

		EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:



		The City Council will convene in executive session under the provisions of 551.072, TEX. GOV’T CODE to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. The City Council will convene in executive session under the provisions of 551.087, TEX. GOV’T CODE to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect. Potential development of community medical services in the Shiloh-Walnut area

6.		Adjourn

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.c.
Meeting Date:	03/04/2019
Item Title:	Needs Assessment Presentation on Strategic Master Plan for Parks and Recreation Department
Submitted By:	Skip Keller, Interim Parks Director

Summary of Request/Problem
The PRCAD Strategic Master Plan is a four-phase, 15-month long endeavor that will serve as the department’s guiding document for the prioritization of funding and resources for the next ten years. The Plan consists of the Evaluate, Engage, Envision, and Plan phases. We have completed the first two of the four phases of the Plan, Evaluate and Engage. The master plan team has evaluated the department’s programs, facilities, and administrative and operational functions, which provide us with the information and data to qualitatively assess those various areas. The master plan team has engaged with the citizens of Garland through many various methods during the Engage phase. An online survey, provided in English, Spanish, and Vietnamese, was conducted that garnered over 1,100 responses. Additionally, a statistically-valid survey was sent to a random sample of 3,000 citizens among all census tracts in the City, and over 600 responses were received from that effort. Several city-wide public workshops were held, as well as internal staff workshops and external stakeholder group meetings to further solicit input from people who are familiar with the many programs and facilities in our system. Utilizing the data and feedback received in these first two phases, the team has generated a Needs Assessment, which is being presented to Council for informational purposes. Next will be the Envision phase. In this phase, the department’s staff, together with the consultant team, work together to create the mission, vision, values, goals, and objectives for the department. On January 24, 2019, the staff came together with our consultant for a day-long workshop to begin this process. Following the workshop, the consultant team is working to compile the feedback from staff and provide a final draft of the new vision. This phase will be completed in March 2019, which will lead us to our final phase, the Plan phase. The anticipated completion of all the phases of the Strategic Master Plan is September 2019.
Recommendation/Action Requested and Justification
No action is requested. This item is for informational purposes and Council discussion.

Attachments
Garland Parks Master Plan