Agenda

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.a.
Meeting Date:	04/15/2019
Item Title:	Environmental Waste Services/Hinton Landfill Staffing Considerations
Submitted By:	Kristen Smith, HR Director
Strategic Focus Areas:	Customer-Focused City Services

ISSUE

On March 19, 2019, a temporary employee was severely injured while working at the Hinton Landfill. While the investigation does not indicate safety deficiencies on the part of the City, the staffing agency providing workers at both the Landfill and EWS Delivery Services withdrew their relationship with the City with less than 48-hours notice.

At the time of the incident, the agency was providing full-time support in the following areas as well as occasional contingent staffing as needed during peak seasons.

Three (3) Spotters (Landfill)
Nine (9) Rear Loaders (EWS Delivery)
Three (3) Support Staff (Container maintenance, etc.)

The EWS Team, in conjunction with Human Resources, has worked to identify solutions to reduce the impact to staffing and citizen services. Presently, we have not been successful in returning to previous staffing levels. Specifically due to,

An increase in staffing agency mark-up rates (up to 50%) due to concerns with safety and working conditions following the incident.
A low rate of applicants that meet the City's pre-employment screening guidelines (criminal background, verifiable employment and/or drug screening).
Low wages, with no additional benefits or incentives for contingent workers which is impacting the ability to attract qualified applicants.
General conditions of the position (i.e. weather exposure, physically demanding, etc.).

OPTIONS

Prior to the March incident, EWS had a standard practice of utilizing contingent workers on a full-time, indefinite basis for delivery and disposal operations. In the case of the Landfill, the positions are required by State regulation. While this practice reduces headcount, utilizing temporary workers in this way often results in higher turnover or a limited pool of applicants that may have barriers to full-time, permanent employment.

The City has the option to:

Continue the practice of contingent worker utilization at a higher cost due to increased agency mark-up percentages; or
Add full-time positions to adequately meet staffing needs.

RECOMMENDATION

To aide in meeting required staffing levels and regulatory requirements, Staff is recommending nine (9) mid-year full-time headcount additions, effective May 1, 2019.

Three (3) Spotters which meet regulatory requirements for Landfill operations.
Six (6) Rear Loaders which allow the department to meet minimum route staffing levels for EWS Delivery.

The addition of the suggested hires will allow the City to

Attract more highly skilled applicants
Reduce turnover of key positions
Offer incentives that help offset less than favorable working conditions (physically strenuous, exposure to the elements, etc.)
Maintain service levels
Meet regulatory requirements

While contingent workers may occasionally be needed during peak seasons, the recommended full-time additions will allow the department to consistently meet staffing requirements and utilize staffing agencies on a true supplemental basis.

CONSIDERATION

	Proposed
9 Contingent Workers	9 Full-time Employees

Hourly rate- $10.5	Hourly rate- $12.00
Avg. reg. hours worked- 40	Avg. reg. hours worked- 40
Avg. overtime hours worked- 5	Avg. overtime hours worked- 5
Agency mark-up- 50%	TMRS, SS, Medicare- 18.72%
	Fringe Other (Med, Dental, Life)- $11,323/EE

Weekly cost (reg. hrs)- $3,780	Total weekly cost- $4,320
Weekly cost (overtime)- $709	Total OT cost- $810
Annualized cost- $233,428	Annualized cost- $266,760
Annualized + Agency mark-up- $350,142	Annualized + Fringe- $418,604

	Funding difference for remainder of FY 18-19 (May 1st start date)- $28,526

The projected annual impact to the EWS budget is approximately $68,462, however the impact for the remainder of FY 2018-19 is $28,526.

If Council concurs, staff will seek to immediately acquire the additional full-time employees. The fiscal impacts will be reflected in the final Revised FY 2018-19 Budget, which is scheduled for adoption at the end of September (the end of the fiscal year).

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.b.
Meeting Date:	04/15/2019
Item Title:	Interlocal Agreement with the North Texas Tollway Authority for Hike/Bike Trail Crossings
Submitted By:	Michael Polocek, Engineering Director
Strategic Focus Areas:	Enhanced Quality of Life through Amenities, Arts, and Events Vibrant Neighborhoods and Commercial Centers

ISSUE
Consider whether to enter into an Interlocal Agreement (ILA) with the North Texas Tollway Authority (NTTA) allowing the City to construct, own and maintain hike and bike trails crossing the NTTA right-of-way in three (3) separate locations.
OPTIONS
Adopt a Resolution authorizing the City Manager to execute the attached Interlocal Agreement with the North Texas Tollway Authority. Take no action.
RECOMMENDATION
Option 1 – Authorize the City Manager to execute an ILA with the NTTA. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 16, 2019 Regular Meeting.
BACKGROUND
The City of Garland proposes the construction of a new hike and bike trail as part of the Pleasant Valley Road Bridge project. The trail will extend from Pleasant Valley Road, north, approximately 4,500 linear feet. Then 1,900 linear feet, northeasterly, connecting to the existing sidewalk along Bunker Hill Road. The City plans the future extension of the trail to Ben Davis Road and further north to the Garland and Richardson City Limits. The trail will cross under NTTA’s President George Bush Turnpike (PGBT). NTTA requires the City to enter into an ILA as part of permitting the City to cross their right-of-way. The City has schematic plans for future hike and bike trail crossings of the PGBT right-of-way at the locations of Brand Road and Zion Road that are also part of this ILA. The ILA identifies the City being the owner and operator as well as having maintenance responsibilities for all trail improvements at the three (3) locations. The ILA includes NTTA’s requirements for proper review of all plans impacting their ROW at the time of detailed design for the subsequent crossings.
CONSIDERATION
Council action is required to authorize the City Manager to execute the ILA. The ILA has been reviewed by Garland's Attorney's Office and Parks Department.

Attachments
Location Map A
Location Map B
Location Map C
Proposed Interlocal Agreement with NTTA

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.c.
Meeting Date:	04/15/2019
Item Title:	2016 State Homeland Security Grant Funding
Submitted By:	Kwa heri Harris, Emergency Management Coordinator

Summary of Request/Problem
Council is requested to consider a resolution approving the City of Garland 2016 State Homeland Security Program (SHSP) grant application and additional funding. The Department of Homeland Security State Program (SHSP) is managed, at the state level, by the Texas Office of the Governor (OOG). A requirement mandated by OOG, in order to receive HSGP funding, is to have a Council approved resolution each year prior to receiving HSGP awarded funds. Approving the resolution will assist the City of Garland with acquiring funding to help support public safety. This funding will be used to purchase resources that will support the Garland Special Weapons and Tactical (SWAT) Teams by purchasing 4 additional pairs of helmet mounted night vision goggles. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 16, 2019 Regular Meeting.
Recommendation/Action Requested and Justification
Approve the resolution authorizing the Office of Emergency Management to accept the State Homeland Security Grant funding.

Attachments
DHS 2016 Additional Funding Resolution

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.d.
Meeting Date:	04/15/2019
Item Title:	Amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 & 4 of the Garland Development Code
Submitted By:	Michael Polocek, Engineering Director
Strategic Focus Areas:	Well-Maintained City Infrastructure Vibrant Neighborhoods and Commercial Centers Future-Focused City Organization

ISSUE
Consider amendments throughout the entire Chapter 31: Engineering of the Code of Ordinances and Chapters 1, 3 and 4 of the Garland Development Code.
OPTIONS
Adopt a Resolution authorizing the proposed amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 and 4 of the Garland Development Code. Take no action.
RECOMMENDATION
Option 1 – Authorize the approval of the proposed amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 and 4 of the Garland Development Code. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.
BACKGROUND
With the passing and adoption of the Garland Development Code (GDC) in 2015, the City has known many sections of Chapter 31 of the Code of Ordinances would be obsolete. The City wanted to operate under the new GDC to make certain all processes and procedures were clear and understandable as well as making sure all requirements were covered in the new GDC prior to eliminating the section of Chapter 31. Now that the City has operated under the processes and procedures contained in the GDC, we are confident the affected sections of Chapter 31 can now be removed. Having worked through the development process we have recognized some of the verbiage in Sections 1, 3 & 4 of the GDC require minor adjustments in better clarification of the intended ordinance. We propose these modifications as well. Chapter 31 modifications are mostly the removal of the sections that are now included in the GDC, however, the following listed sections of Chapter 31 include updated verbiage and clarification of programs. Some include policy changes to sections of Chapter 31 that are outdated. Section 31.78 “Schedule of installment payments” for the street and alley paving cost share program is modified to include a tiered schedule for monthly payments that include 36, 48 and 60 months depending on the cost share amount. This is a proposed City Ordinance change that will allow project participants to reimburse the City at a more manageable payment schedule.The current Ordinance allows only 36 months for reimbursement. Article VI “Drainage Improvement Districts and Drainage Participation Projects”; Sections 31.90-31.95 and 31.98 are modified to distinguish between small scale and larger scale drainage improvement projects requiring participation form the property owners.All sections are revised to reflect current practices to better address different scenarios of projects including but not limited to contiguous properties, non-contiguous properties, owner initiated projects, City initiated projects, etc... Section 31.95 (C) “City Participation” incorporates a tiered schedule for monthly payments that include 36, 48 and 60 months depending on the cost share amount.The proposed City Ordinance is not a current practice but the change will allow project participants to reimburse the City at a more manageable payment schedule.The current Ordinance allows only 36 months for reimbursement. Section 31.98 “Maintenance of completed improvements” identifies the City’s responsibility for ownership and maintenance of the drainage improvements to be no more than 10 years.After, the ownership and maintenance of the improvements become that of the property owner.This proposed change is not a current practice but would alleviate the City from assuming 100% of the financial burden of all future repairs and/or replacement of the bank stabilization structures. Article VII “Flood Damage Prevention” Section 31.101 “Definitions” is modified to include update definitions as required by the Federal Emergency Management Agency (FEMA). Section 31.107 “Floodplain fees assessed for letters of map amendments”.The proposed City Ordinance repeals the subsection where the City offers the service of issuing Elevation Certificates for a fee.Repealing this portion of the Ordinance eliminates City liability. Article IX “Construction of Repair of Sidewalks” All section included are City Ordinance modifications to include updated technical information and verbiage to better clarify the intent of the ordinance. The following Amendments to the GDC are City Policy changes to reflect current City practices that are not clarified in the current GDC with the exception of 3.57 (A): 1.22(B) Construction must commence within 60 days of Pre-Construction meeting or Site Permit is null and void. Section 1.70 – 1.91 Moves the Impact fees to the GDC from Chapter 31 3.06 through 3.15 Codifies the Working Plat process. 3.47 (A)(1) The requirement of roadway participation applies to a property being “developed” in lieu of the property being “platted”. 3.47 (D)(1)(b) stipulates that the developer is required to pave one-half of the roadway of class A,B,C,D,E,F and G roadways abutting the subdivision shown on the adopted Major Thoroughfare Plan up to their minimum proportional share. 3.47 iv. Stipulates that if the adjacent street is not part of a pending capital improvement project in lieu of construction the developer must pay additional impact fees as provided in Schedule 1, GDC Section 1.78 to be collected as additional roadway impact fees prior to Site Permit. 3.49 (A) Escrow, stipulates inflation factor as per the Engineering News-Record, will be calculated based upon an average of the previous five years' inflation rates projected over the following two years, to ensure that the actual “future dollar” costs will be covered when actual construction occurs in the future. 3.53 (C) (1) Pro-rata shall only be collected when a parcel does not have an existing water meter or waste water connection. 3.57 (A) Time period to refund Pro-Rata is reduced to 10 years instead of 20 years.This Amendment is proposed based on a local industry standard from soliciting comparable Cities in the Dallas and Fort Worth area. 3.85 (A) Grading Requirements, 5000 to 1 acre submit land disturbance or change in grade of 1’ or more, reviewed and permitted by Building Inspections. One acre and above, Site Engineering Drawings and Site Permit by Engineering Department.Unpermitted fill piles shall be removed or spread within 30 days. 3.86 (D) (1) (b) Allows for flood plain drainage easement to exist on residential lots in a subdivision containing 4 or fewer lots. 3.86 (H) stipulates that a drainage analysis may be required where conditions dictate. 3.93 (F)(2) Establishes proportionality for sidewalk improvement waivers request for properties with large amounts of frontage, setting the maximum amount based on the lot width prescribed by the zoning district.
CONSIDERATION
Council action is required to approve proposed amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 and 4 of the Garland Development Code The proposed amendments have been reviewed and prepared by the City Attorney’s Office.

Attachments
Proposed Ordinance to Amend Chapter 31
Proposed Ordinance to Amend the GDC

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.e.
Meeting Date:	04/15/2019
Item Title:	Business Outreach regarding Sign Ordinance Changes
Submitted By:	Will Guerin, Planning Director

Summary of Request/Problem
Following the recent sign ordinance revisions adopted by City Council, staff has drafted an informational brochure to mail out to businesses in Garland. The brochure is attached for the Council's review prior to mailouts. The ordinance was adopted with a June 1, 2019 effective date.
Recommendation/Action Requested and Justification
Unless otherwise directed by Council, staff will prepare the attached brochure for mailouts to Garland businesses notifying them of the recent sign ordinance changes. Other outlets, such as CityPress, are available as well for further outreach.

Attachments
Sign Ordinance Brochure

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.f.
Meeting Date:	04/15/2019
Item Title:	Authorize Acquisition of Transmission Right-of-Way
Submitted By:	Brad Neighbor, City Attorney

Summary of Request/Problem
Last year, GP&L became the first municipally owned utility in Texas to obtain authorization through the Texas Public Utility Commission to build an “off-system” transmission line. Prior to that time, GP&L had been required to use a third-party in order to gain approval for off-system transmission projects. Under a change in the law that we obtained a few years ago, we may now dispense with the third-party and build such lines ourselves provided that we get PUC authorization, like other transmission providers. For this project, the PUC authorized and directed GP&L to construct a 5.7 mile transmission line connecting the Greenville area load with an endpoint owned by Rayburn Electric Co-op. Due to load growth in the Greenville area, the need for the line had been identified some years ago, but the December 2017 tornado event made the need for the line all that more evident. Had it not been for the quick work of GP&L crews, Greenville would have lost electric service for an extended period of time. Because reliability of transmission service to the area has become so important, the project is scheduled to be completed and in service at the end of 2019. The route for the line was approved by the affected landowners during the authorization process in the PUC. Hence, there is no dispute that the line will be built in the area approved by the PUC. However, although the landowners agreed to the proposed route, that does not mean they agreed to the compensation they will be owed for the property rights that will be needed to construct and maintain the line. We anticipate that most of the landowners will negotiate a price. Some will not, and that will require the initiation of condemnation proceedings. In the end, and whether by negotiation or through condemnation, the affected property owners will be justly compensation for their property rights.
Recommendation/Action Requested and Justification
The Texas Constitution and state law govern condemnation proceedings. State law requires that, before a condemnor (the City, here) may initiate condemnation proceedings, we are required to post an item on a public agenda with specific wording, and obtain the authorization of the City Council evidenced by an ordinance or resolution. Approval of the City Council must be made by way of a particular form of motion. Approval may be given in one motion and through a single resolution for multiple owners and tracts of land for transmission projects of this sort. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.

Attachments
Greenville transmission line

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.g.
Meeting Date:	04/15/2019
Item Title:	Boards and Commissions Quarterly Report
Submitted By:	Rene Dowl, City Secretary

Summary of Request/Problem
In January of 2018 the Council requested that a quarterly report from Boards and Commissions be submitted for their review. Attached is the report for the period January 1 - March 31. The following Boards did not have activity for the period: Unified Building Standards Commission TIF Zone 1 Board TIF Zone 2 Board TIF Zone 3 Board - has Board vacancies
Recommendation/Action Requested and Justification
Information only.

Attachments
Board of Adjustment Report
CENAC Report
CMC Report
CMC Expenses
GCAC Report
GCAC Treasurer Report
GCAC Treasurer Report
GYC Report
GYC Attendance
Library Board Report
Parks and Recreation Report
Plan Commission Report
PSB Report
SCAC Report
Master Attendance Report

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.a.
Meeting Date:	04/15/2019
Item Title:	Cost of Service for Water and Wastewater
Submitted By:	Wes Kucera, Managing Director

Summary of Request/Problem
As an outcome of the recent changes to the water rate structure, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall water and wastewater rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a status update on the Study and will specifically discuss the projected revenue required to be generated in water and wastewater rates (i.e., revenue requirement) for the next five (5) years. The projected revenue needed will be compared to the performance of current rates to provide Council an estimation of the overall adjustments to water and wastewater revenue that may be needed going forward. The presentation will include a discussion of the funding plan for future water and wastewater capital improvements, the impact of external bond rating agency requirements and the City’s internal financial policies on water and wastewater rates, and the impact of projected wholesale cost increases from North Texas Municipal Water District.
Recommendation/Action Requested and Justification
Information and Council discussion.

Attachments
April 2019 Overview

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	04/15/2019
Item Title:	Parks Projects Update
Submitted By:	Skip Keller, Interim Parks Director

Summary of Request/Problem
At the request of Council Member Deborah Morris and Mayor Lori Barnett Dodson, a status update is being provided for multiple projects in Parks, Recreation and Cultural Arts. Staff will present information related to timelines of the major phases of the project delivery process, including design, bidding and construction. Projects listed will include existing CIP projects and larger projects and initiatives funded through the General Fund.
Recommendation/Action Requested and Justification
This item is for informational purposes for Council discussion.

Attachments
Council Update April 2019
Council Projects Review

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.c.
Meeting Date:	04/15/2019
Item Title:	Infrastructure and Parking Concept Plan Update
Submitted By:	Becky King, Managing Director

Summary of Request/Problem
Staff will provide an update on the Downtown Infrastructure and Parking Plan, including stakeholder feedback about the proposed conceptual design of the Downtown Square.
Recommendation/Action Requested and Justification
Information sharing and Council discussion.

Attachments
Infrastructure and Feedback Presentation

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.d.
Meeting Date:	04/15/2019
Item Title:	Update on Downtown Programs and Projects
Submitted By:	Becky King, Managing Director

Summary of Request/Problem
Staff will provide an update on the following items: Downtown Development Office activities. Downtown programs and projects underway.
Recommendation/Action Requested and Justification
Information sharing and Council discussion.

Attachments
Council Update 2019

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.e.
Meeting Date:	04/15/2019
Item Title:	Consider amendments to the Citizens Environmental Neighborhood Advisory Committee
Submitted By:	Brad Neighbor, City Attorney

Summary of Request/Problem
In the past year or so, a subcommittee of the Citizens Environmental Neighborhood Advisory Committee (CENAC) met on several occasions to evaluate the ordinance (found at Sec. 10.33 of the Code of Ordinances) that created CENAC and that delineates its role. The subcommittee brought forth recommended changes to that ordinance for the full CENAC committee to consider at its meeting on February 13. CENAC members voted to approve the changes to the ordinance and present the proposed changes to the City Council. The matter was then assigned to the Administrative Services Committee. It was the consensus of the Administrative Services Committee to present the recommendations to the Council and have discussion of this item on a future work session agenda.
Recommendation/Action Requested and Justification
A draft of the proposed ordinance is attached. Council is requested to consider the amendments and provide direction for further action, if any. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.

Attachments
CENAC 2019

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 3.f.
Meeting Date:	04/15/2019
Item Title:	2019-2020 CDBG, HOME and ESG Budget
Submitted By:	Mona Woodard, Neighborhood Services Administrator
Strategic Focus Areas:	Enhanced Quality of Life through Amenities, Arts, and Events Vibrant Neighborhoods and Commercial Centers

ISSUE
Final review of Federal grant allocations for the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and the Emergency Solutions Grant (ESG) programs.
RECOMMENDATION
Staff recommends approval of the 2019-2020 CDBG, HOME and ESG programs. Unless otherwise directed by Council, this item is scheduled for formal consideration at the April 16, 2019 Regular Meeting.
CONSIDERATION
City Council discussed the CDBG, HOME and ESG programs during the April 1, 2019 work session and City Council selected program funding levels for the 2019-2020 program year. Staff provided a Proposed Use of Funds outlining all allocations City Council during the April 1, 2019 Work Session meeting.

Attachments
2019-2020 Federal Grant Allocations
Proposed Use of Funding for 2019-20 Federal Grant Programs

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.g.
Meeting Date:	04/15/2019
Item Title:	Administrative Services Committee Report

Summary of Request/Problem
Council Member Robert John Smith, chair of the Administrative Services Committee, will provide a committee report on the following items: Senior citizens' tax rates and exemptions (per current Council policy). Women's Activity Building - interim findings and potential recommendations. Request assignment to the Administrative Services Committee an item regarding a comprehensive policy for services, facility use, and in-kind contributions provided to non-profit organizations.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.h.
Meeting Date:	04/15/2019
Item Title:	Development Services Committee Report

Summary of Request/Problem
Council Member David Gibbons, chair of the Development Services Committee, will provide a committee report on the following items: Required sub-metering of water in all new multi-family construction. Consideration of allowing asphalt overlays for deteriorated concrete parking areas.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
Development Services Committee Report

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.i.
Meeting Date:	04/15/2019
Item Title:	Short-Term Property Rentals

Summary of Request/Problem
At the request of Council Member David Gibbons and Council Member Deborah Morris, Council is requested to discuss short-term property rentals.
Recommendation/Action Requested and Justification
Council discussion.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.j.
Meeting Date:	04/15/2019
Item Title:	Neighborhood Vitality Update
Submitted By:	Scott Bollinger, Neighborhood Resource Manager

Summary of Request/Problem
Staff will provide an update to Council regarding the Cycle 2 Neighborhood Vitality Staff-Initiated Projects.
Recommendation/Action Requested and Justification
Council discussion.

Attachments
Council Update - Staff Projects


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Environmental Waste Services/Hinton Landfill Staffing Considerations Council is requested to consider the addition of full-time employees at EWS and the Landfill. These employees would reduce the number of temporary workers currently used at both locations.

	b.	Interlocal Agreement with North Texas Tollway Authority for Hike/Bike Trail Crossings Council is requested to consider adopting a resolution authorizing the City Manager to execute the attached Interlocal Agreement with the North Texas Tollway Authority. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 16, 2019 Regular Meeting.

	c.	2016 State Homeland Security Grant Funding Council is requested to approve a resolution authorizing the Office of Emergency Management to accept the State Homeland Security Grant funding. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 16, 2019 Regular Meeting.

	d.	Amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 & 4 of the Garland Development Code Council is requested to consider adopting a resolution authorizing the proposed amendments to Chapter 31 of the Code of Ordinances and Chapters 1, 3 and 4 of the Garland Development Code. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.

	e.	Business outreach regarding the Sign Ordinance changes Following the recent sign ordinance revisions adopted by City Council, staff has drafted an informational brochure to mail out to businesses in Garland. The brochure is attached for the Council's review prior to mailouts.

	f.	Authorize Acquisition of Transmission Right-of-Way Council is requested to consider a resolution authorizing the acquisition of ROW for the Greenville transmission line. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.

	g.	Boards and Commissions Quarterly Report In January of 2018 the Council requested that a quarterly report from Boards and Commissions be submitted for their review. Attached is the report for the period January 1 - March 31. The following Boards did not have activity for the period: Unified Building Standards Commission TIF Zone 1 Board TIF Zone 2 Board TIF Zone 3 Board - has Board vacancies

3.		Verbal Briefings:

	a.	Cost of Service for Water and Wastewater As an outcome of the recent changes to the water rate structure, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall water and wastewater rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a status update on the Study and will specifically discuss the projected revenue required to be generated in water and wastewater rates (i.e., revenue requirement) for the next five years.

	b.	Parks Project Update At the request of Council Member Deborah Morris and Mayor Lori Barnett Dodson, a status update is being provided for multiple projects in Parks, Recreation and Cultural Arts. Staff will present information related to timelines of the major phases of the project delivery process, including design, bidding and construction. Projects listed will include existing CIP projects and larger projects and initiatives funded through the General Fund.

	c.	Infrastructure and Parking Concept Plan Update Staff will provide an update on the Downtown Infrastructure and Parking Plan, including stakeholder feedback about the proposed conceptual design of the Downtown Square.

	d.	Update on Downtown Programs and Projects Staff will provide an update on the following items: Downtown Development Office activities. Downtown programs and projects underway.

	e.	Consider amendments to the Citizens Environmental Neighborhood Advisory Committee Council is requested to consider amendments to the Citizens Environmental Neighborhood Advisory Committee. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the May 7, 2019 Regular Meeting.

	f.	2019-2020 CDBG, HOME and ESG Budget At the April 1, 2019 Work Session, Council considered the applications, funding history, and available funds for the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and the Emergency Solutions Grant (ESG) budgets and selected program funding levels for the 2019-2020 program year. Unless otherwise directed by Council, this item is scheduled for formal consideration at the April 16, 2019 Regular Meeting.

	g.	Administrative Services Committee Report Council Member Robert John Smith, chair of the Administrative Services Committee, will provide a committee report on the following items: Senior citizens' tax rates and exemptions (per current Council policy). Women's Activity Building - interim findings and potential recommendations. Request assignment to the Administrative Services Committee an item regarding a comprehensive policy for services, facility use, and in-kind contributions provided to non-profit organizations.

	h.	Development Services Committee Report Council Member David Gibbons, chair of the Development Services Committee, will provide a committee report on the following items: Required sub-metering of water in all new multi-family construction. Consideration of allowing asphalt overlays for deteriorated concrete parking areas.

	i.	Short-Term Property Rentals At the request of Council Member David Gibbons and Council Member Deborah Morris, Council is requested to discuss short-term property rentals.

	j.	Neighborhood Vitality Update Staff will provide an update to Council regarding the Cycle 2 Neighborhood Vitality Staff-Initiated Projects.

4.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

5.		Adjourn