Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
Monday, August 5, 2019
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefings:

	a.	Funding Agreement for Shiloh Road Council is requested to authorize the City Manager to sign the funding agreement with the North Central Texas Council of Government. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.

	b.	Confirmation of City Health Authority Council is requested to confirm Dr. Timothy Lambert for a two-year term as the City Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.

	c.	Strategic Project Portfolio Update An update on the Strategic Project Portfolio is attached. The summary report shows the status and condition of projects through the end of July 2019.

	d.	Garland Continuity of Government Plan Council is requested to consider approving the City of Garland Continuity of Government (COG) plan. This plan establishes the framework for ensuring that the Mayor and City Council responsibilities will be maintained, preserved and/or reconstituted in the event government functions become disrupted. By doing so, the COG Plan will facilitate continuation of legal authorities so that critical services will not be lost due to government disruptions. Unless otherwise directed, this item will be scheduled for formal consideration at the August 6, 2019 Regular Meeting.

	e.	House Bill 914 and the Continued Receipt of Bingo Prize Fee Funds Council is requested to approve a resolution and authorize City staff to submit proof of a vote to the Texas Lottery Commission in order to continue to receive a share of bingo prize fees. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.

	f.	Investment Portfolio Summary Staff presents the Portfolio Summary report to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy.

	g.	Annual Review of Civil Service Retirement Stability Benefit (RSB) This report is presented to update Council on the 457(b) Retiree Stability Benefit (RSB) plan that is available to Civil Service Employees and to provide key metrics related to the plan.

3.		Verbal Briefings:

	a.	Update on Image Management Initiative Staff will update Council on Image Management Initiatives during the 2018-2019 fiscal year.

	b.	Cost of Service for Water and Wastewater As an outcome of the changes to the water and wastewater rate structure related to apartments, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a status update on the Study and will specifically discuss recommended water and sewer rate levels specific to the upcoming fiscal year 2019-2020. The discussion will cover the calculated rate differentials between residential and multi-family customers, and provide specific water and wastewater rates recommended for Council consideration.

	c.	Preview of 2019-20 Proposed Budget Staff will provide an overview of the City Manager's Proposed Budget for FY 2019-20. The FY 2019-20 Proposed Budget document will officially be presented to Council at the August 6, 2019 Regular Meeting.

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.a.
Meeting Date:	08/05/2019
Item Title:	Funding Agreement for Shiloh Road
Submitted By:	Paul Luedtke, Transportation Director
Strategic Focus Areas:	Growing Economic Base Well-Maintained City Infrastructure Sound Governance and Finances

ISSUE
The City of Garland applied for funding through the Regional Transportation Coalition (RTC) for the reconstruction and widening of Shiloh Road between Kingsley Road and Miller Road. Along with other regional roadways, the RTC has granted the City of Garland funding for construction of this project. In order to accept the funding and have the project be officially included in the RTC's programming, the City of Garland and the NCTCOG must enter into a funding agreement.
RECOMMENDATION
Authorize the City Manager to sign the funding agreement with the NCTCOG. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
BACKGROUND
Shiloh Road from LBJ to the President George Bush Turnpike is one of the most congested corridors within the City of Garland. Much of the pavement south of Walnut has also reached the end of its life cycle. The City has approached addressing these capacity and pavement issues by proceeding from the south to the north basis due to the congestion being increasingly more severe on the southern sections. The first section of Shiloh Road between IH 635 and Kingsley was included in the 2004 Bond Program and is currently under construction. The next section to be reconstructed is between Kingsley Road and Miller Road. Funding for this was included in the 2019 Bond Program. Partnership funding from the RTC was anticipated as the $3 million City-cost figures were developed for the Bond Program. The RTC contribution would be up to $20,250,000 toward an estimate overall project cost of $23,750,000. A funding agreement is needed between the City of Garland and the NCTCOG in order for the project to be placed on the NCTCOG TIP funding schedule. The Transportation, Infrastructure and Mobility (TIM) subcommittee of the Council has considered this item and recommended that it be forwarded for consideration to the full Council.
CONSIDERATION
A funding agreement must be signed with the NCTCOG in order to receive the funding. Having the project placed on the NCTCOG TIP will ensure the funding is secure.

Attachments
Agreement
Shiloh Road Overview

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 2.b.
Meeting Date:	08/05/2019
Item Title:	Confirmation of City Health Authority
Submitted By:	Jason Chessher, Health Director

Summary of Request/Problem
Dr. Timothy Lambert has served as the Garland Health Authority since June 25, 2005. His current two year term expires October 1, 2019. Chapter 121 of the Texas Health & Safety Code requires a local health department (city or county) which employs a non-physician Director of Health have a licensed physician to aid the Director in the control of communicable diseases within the jurisdiction. State law also requires that the Director's appointment of a City Health Authority be confirmed by Council every two years. The position is paid $16,800 annually through the Texas Department of State Health Services Immunization Grant. Rowlett reimburses Garland at $300.00 per month and Sachse reimburses Garland at $100.00 per month. Through interlocal agreements with the City of Garland, Dr. Lambert also serves as the Health Authority for the City of Rowlett and the City of Sachse. Both interlocal agreements expire October 1, 2019. Staff is currently working with Rowlett & Sachse to renew the agreements and no issues with renewal are foreseen. The common Health Authority provides an effective way to track and control communicable disease outbreaks since all three cities share one school district with open campus enrollment.
Recommendation/Action Requested and Justification
Staff recommends that Council confirm Dr. Timothy Lambert for a two-year term as the City Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.e.
Meeting Date:	08/05/2019
Item Title:	House Bill 914 and the Continued Receipt of Bingo Prize Fee Funds
Submitted By:	Matt Watson, Finance Director
Strategic Focus Areas:	Sound Governance and Finances

ISSUE
Pursuant to House Bill (HB) 914, enacted by the 86th Texas Legislature, in order to continue to receive a share of bingo prize fees after January 1, 2020, Council must affirmatively vote to do so and submit proof of that vote to the Texas Lottery Commission (TLC) by November 1, 2019. If no vote occurs or the City Council no longer wishes to receive a share of bingo prize fee funds, bingo organizations will be allowed to keep that share of the fee for themselves to fund their charitable purposes.
OPTIONS
Vote to approve a resolution and authorize City staff to submit proof of the vote to the TLC in order to continue to receive a share of bingo prize fees. Vote to no longer receive a share of bingo prize fees.
RECOMMENDATION
Unless otherwise directed by City Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
BACKGROUND
Currently, non-profit charitable organizations conducting bingo collect a 5% fee on prizes awarded. These funds are submitted each quarter to the TLC, which in turn remits a pro rata share of the funds to local governments at the end of each fiscal year. The City of Garland receives a share of the bingo prize fees because it elected to do so prior to September 1, 1993. Over the last five years, The City of Garland's average revenue from bingo price fees has been approximately $100,000. These fees are deposited within the General Fund and are programed into the annual budget each year. HB 914, enacted by the 86th Texas Legislature, requires that the City Council vote to continue to receive the City of Garlands pro rata share of the bingo prize fee and submit proof to the TLC no later than November 1, 2019. In addition, effective January 1, 2020, local governments will no longer receive their bingo prize fee payments from the TLC at the end of the fiscal year. If Council chooses to continue to collect the bingo prize fee, City staff will be responsible for notifying each licensed authorized organization of the continued imposition of this fee and will be responsible for collection of the fee.
CONSIDERATION
Currently, the 5% Bingo price fee collected from non-profit charitable organizations conducting Bingo games within the City of Garland is split between the State of Texas (50%), City of Garland (25%), and Dallas County (25%). HB 914 will require a licensed authorized organization to continue to remit to the TLC the State of Texas portion of the amount collected as the prize fee. However, in order for the City of Garland and Dallas County to continue to receive their pro rate share of the prize fee funds, the local governing boards will need to vote to continue to receive these funds and will now be responsible for collecting the fees from the licensed authorized organizations conducting bingo. If no vote occurs by November 1, 2019, or City Council chooses to no longer receive this pro rata share of the bingo prize fee funds, approximately $100,000 will need to be eliminated from the FY 2019-20 Proposed Budget.

Attachments
Resolution - Bingo Fees


4.					Discuss Appointments to Boards and Commissions

					Mayor Scott LeMay Patrick Abell - TIF 3

					Council Member Dylan Hedrick Keith Engler - TIF 3

					Mayor Pro Tem Robert John Smith John McDonald - Board of Adjustment Jim Hope - Unified Building Standards Robert Kaaa - Environmental and Community Advisory Board Vonda Tyson - Community Multicultural Commission Lupita Torres - Garland Cultural Arts Commission Trellas Gotcher - Library Board Kenia Hudson-Ott - Parks and Recreation Board Christopher Ott - Planning and Zoning Commission Tony Torres - TIF 3 - Medical

5.					Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.					Council will move into Executive Session

					EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:



					Pursuant to Section 551.071, TEX. GOV'T CODE to discuss confidential attorney/client information relating to the effect of new state laws on the Garland Code of Ordinances and Garland Development Code; and Pursuant to Section 551.072, TEX. GOV'T CODE to discuss the purchase, exchange, lease or value of real property located generally in the area of Firewheel Parkway and Castle Drive.

7.					Adjourn