Public Comments on Work Session Items Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony. Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff. Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.
Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.
Written Briefings: NCTCOG TA Call for Projects - Duck Creek South Extension Council is requested to consider approving a funding resolution for a federal grant application in support of the development of the Duck Creek South Extension trail project in accordance with the guidelines set forth by the NCTCOG 2020 Transportation Alternatives Call for Projects. This item is scheduled for formal consideration at the April 7, 2020 Regular Meeting.
Advance Funding Agreement for MGR Bikeway (Duck Creek Trail Connections) Council is requested to consider entering into an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TXDOT) for the construction of the MGR Bikeway (Duck Creek Trail Connections Segments I and II) at Centerville Road/Glenbrook Drive and IH-30/Greenbelt Parkway. This item is scheduled for formal consideration at the April 7, 2020 Regular Meeting.
External Audit and Comprehensive Annual Financial Report Per the City Charter, the City shall designate a certified public accountant to perform an independent audit of accounts and other financial transactions of the City and submit a report to Council. The City has contracted with Weaver Assurance, Tax, and Advisory Firm to perform the audit for Fiscal Year End 2019 in accordance with Generally Acceptable Auditing Standards (GAAS) and Generally Accepted Government Audit Standards (GAGAS). In addition, Weaver performed the single audit of federal grant awards in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the single audit for state grant awards in accordance with uniform Grant Management Standards. Also, Weaver performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grant agreements, including items such as compliance with the Public Funds Investment Act. Typically, the external auditor provides all required communication to the City Council Audit Committee followed by an overview to the full Council. However, due to the precautionary measures taken for COVID-19 and cancellation of the Audit Committee meetings for the near future, the required communication, reports, and letters are attached for the full Council's review.
IH 30 Speed Limits Council is requested to enact an ordinance establishing the speed limit on IH 30 as 70 MPH. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 21, 2020 Regular Meeting.
Verbal Briefings: Downtown Square - Final Design Concept Council is requested to consider approval of Staff's recommended final design concept for the Downtown Square. Unless otherwise directed by Council, Staff will proceed with the detailed design phases of the project.
Library Master Plan Draft Report The Library Master Plan is in its final phase of development. The consultant team Godfrey’s Associates has analyzed and compiled data gathered from the Library and other City of Garland departments. Recommendations will be made for the physical and operational planning, programming and services offered to the public by Garland’s public library. The plan is presented to Council for review and approval. With Council's direction, the plan will be scheduled for adoption at a future Council meeting. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 21, 2020 Regular Meeting.
COVID-19 Updates Staff will provide Council an update on COVID-19 and related employee matters.
Financial Impact of COVID-19 Pandemic Staff will present an estimate of the COVID-19 pandemic impact to the 2019-2020 General Fund Budget.
5. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn
Apr 06, 2020 Work Session
Public Comments on Work Session Items Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony. Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff. Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.
Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.
Written Briefings: NCTCOG TA Call for Projects - Duck Creek South Extension Council is requested to consider approving a funding resolution for a federal grant application in support of the development of the Duck Creek South Extension trail project in accordance with the guidelines set forth by the NCTCOG 2020 Transportation Alternatives Call for Projects. This item is scheduled for formal consideration at the April 7, 2020 Regular Meeting.
Advance Funding Agreement for MGR Bikeway (Duck Creek Trail Connections) Council is requested to consider entering into an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TXDOT) for the construction of the MGR Bikeway (Duck Creek Trail Connections Segments I and II) at Centerville Road/Glenbrook Drive and IH-30/Greenbelt Parkway. This item is scheduled for formal consideration at the April 7, 2020 Regular Meeting.
External Audit and Comprehensive Annual Financial Report Per the City Charter, the City shall designate a certified public accountant to perform an independent audit of accounts and other financial transactions of the City and submit a report to Council. The City has contracted with Weaver Assurance, Tax, and Advisory Firm to perform the audit for Fiscal Year End 2019 in accordance with Generally Acceptable Auditing Standards (GAAS) and Generally Accepted Government Audit Standards (GAGAS). In addition, Weaver performed the single audit of federal grant awards in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the single audit for state grant awards in accordance with uniform Grant Management Standards. Also, Weaver performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grant agreements, including items such as compliance with the Public Funds Investment Act. Typically, the external auditor provides all required communication to the City Council Audit Committee followed by an overview to the full Council. However, due to the precautionary measures taken for COVID-19 and cancellation of the Audit Committee meetings for the near future, the required communication, reports, and letters are attached for the full Council's review.
IH 30 Speed Limits Council is requested to enact an ordinance establishing the speed limit on IH 30 as 70 MPH. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 21, 2020 Regular Meeting.
Verbal Briefings: Downtown Square - Final Design Concept Council is requested to consider approval of Staff's recommended final design concept for the Downtown Square. Unless otherwise directed by Council, Staff will proceed with the detailed design phases of the project.
Library Master Plan Draft Report The Library Master Plan is in its final phase of development. The consultant team Godfrey’s Associates has analyzed and compiled data gathered from the Library and other City of Garland departments. Recommendations will be made for the physical and operational planning, programming and services offered to the public by Garland’s public library. The plan is presented to Council for review and approval. With Council's direction, the plan will be scheduled for adoption at a future Council meeting. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the April 21, 2020 Regular Meeting.
COVID-19 Updates Staff will provide Council an update on COVID-19 and related employee matters.
Financial Impact of COVID-19 Pandemic Staff will present an estimate of the COVID-19 pandemic impact to the 2019-2020 General Fund Budget.
5. Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time. 6. Adjourn