Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland

REMOTE MEETING

Monday, June 1, 2020
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

NOTICE: Due to the COVID-19 emergency, and pursuant to Section 551.125 of the Texas Government Code and the executive orders of Governor Greg Abbott suspending provisions of the Texas Government Code and other applicable laws of the State regarding normal open meetings, the City Council will hold this meeting by internet/telephonic remote means.

The meeting will be broadcast by webinar or telephone at the following URL:

https://garlandtx.zoom.us/webinar/register/WN_YSVRV-wPQPmy6pxlIoll-w

Registration for the online meeting is required. The meeting will be recorded and will be available for viewing the next day at www.garlandtx.gov.

For those without internet access to the meeting, a dial-in option is available. The toll-free numbers are:

877-853-5247
888-788-0099

Additionally, the meeting may be accessed by phone at the following number:

346-248-7799
470-250-9358
470-381-2552

The Meeting ID is: 958 4601 4016

For participants (online and by phone) who wish to speak, a public comments period is provided as the first item on the agenda. If you desire to address the City Council on a matter that is posted on this agenda, please be prepared to do so at the beginning of the meeting. After the City Council has begun its discussion of the agenda, you will not be recognized to speak. The public comments portion of the meeting is provided for citizen comments. You are invited to offer a comment or make a statement on any item on the agenda. However, please bear in mind that offering comments should not be done in the form of posing questions. Generally, due to legal restrictions, the City Council is not able to answer questions during the public comments portion of the agenda. Your comments must relate to an item on this agenda - non-germane comments are not in order.

If an Executive Session is included as part of the agenda for this meeting, the Executive Session will be conducted by teleconference between and among the members of the City Council and relevant City staff. Public access to that call is prohibited by State law.

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Public Comments on Work Session Items Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony. Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff. Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.

2.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

3.		Written Briefings:

	a.	Amendments to Chapter 31, Article IX Construction or Repair of Sidewalks of the Code of Ordinances Council is requested to adopt a resolution authorizing the proposed amendments to Chapter 31, Article IX Construction or Repair of Sidewalks, Sections 31.120 thru 31.138. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the June 16, 2020 Regular Meeting.

	b.	2020-2021 CDBG, HOME and ESG Federal Grant Allocations Information is provided for Council review regarding the allocation of Community Development Block Grant (CDBG) funding, HOME Infill Partnership Grant (HOME) funding and the Emergency Solutions Grant (ESG) funding. Final discussion of this item is scheduled for June 15, 2020.

	c.	No Parking on Garvon Street Council is requested to approve an ordinance change making the parking restrictions enfroceable on Garvon Street. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the June 16, 2020 Regular Meeting.

	d.	2019-2020 Budget Amendment No. 3 Council is requested to approve the 2019-2020 Budget Amendment No. 3 as proposed. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the June 16, 2020 Regular Meeting.

4.		Verbal Briefings:

	a.	Interview for Appointment to the North Texas Municipal Water District Board The North Texas Municipal Water District Board notified the City that Jack May's term of office as a North Texas Municipal Water District Board Member expires May 31, 2020. Information regarding the qualifications of the NTMWD Board Member position was posted for at least 21 days prior to the close of the application period in order to provide an opportunity for citizens to apply for the position. An application was received from Jack May. Council is scheduled to formally appoint a representative to the NTMWD Board of Directors at the June 2, 2020 Regular Meeting.

	b.	Parklet Program Staff will lead a brief discussion on the use of parklets for a short-term period.

	c.	DART Bus Network Committee Appointments Staff will provide an update to Council on the appointment of individuals to serve on the DART Bus Network Redesign. At the request of the City, additional ridership information was provided by DART.

	d.	Budget Forecast and Property Tax Exemptions Staff will provide Council with a presentation on the FY 2021 budget forecast and the impacts of increasing the property tax homestead and senior exemptions.

	e.	CARES Funding and Other COVID Related Matters Staff will update Council in regard to the federal CARES Act funding the City is receiving through Dallas County and the options for potential COVID related programs. Staff will also provide an update on any other COVID related developments. This item is scheduled for formal consideration at the June 2, 2020 Regular Meeting.

	f.	Council Meeting Schedule Discussion At the request of Mayor Scott LeMay, Council will discuss the council meeting schedule for future meetings based on the current opening plans and guidelines.

5.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.		Council will move into Executive Session

		EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:



		The City Council will adjourn into executive session pursuant to Sections 551.071, 551.072, 551.806 and 552.133 of the Texas Government Code to discuss (1) pending or contemplated litigation or other attorney-client matters deemed confidential by law; (2) to discuss the purchase, exchange, lease or value of real property; and (3) to discuss competitive utility-related matters, all pertaining to the acquisition of a tract or tracts of land generally located in Block 11 of the H. & G.N. R.R. Company Survey, Pecos County, Texas.

		The City Council will adjourn into executive session pursuant to Sections 551.071 of the Texas Government Code to discuss pending or contemplated litigation or other attorney-client matters deemed confidential by law pertaining to the North Texas Municipal Water District water rate appeal and related cases.

7.		Adjourn

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.a.
Meeting Date:	06/01/2020
Item Title:	Amendments to Chapter 31, Article IX Construction or Repair of Sidewalks of the Code of Ordinances
Submitted By:	Michael Polocek, Engineering Director
Strategic Focus Areas:	Well-Maintained City Infrastructure Vibrant Neighborhoods and Commercial Centers Future-Focused City Organization

ISSUE
Consider amendments to Chapter 31, Article IX Construction or Repair of Sidewalks, Sections 31.120 thru 31.138 of the Code of Ordinances.
OPTIONS
Adopt a Resolution authorizing the proposed amendments to Chapter 31, Article IX Construction or Repair of Sidewalks, Sections 31.120 thru 31.138. Take no action.
RECOMMENDATION
Option 1 – Authorize the approval of the proposed amendments to Chapter 31, Article IX Construction or Repair of Sidewalks, Sections 31.120 thru 31.138 of the Code of Ordinances. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the June 16, 2020 Regular Meeting.
BACKGROUND
The Council Transportation, Infrastructure and Maintenance (TIM) Committee reviewed and recommended modifications to Chapter 31, Article IX Construction or Repair of Sidewalks, Section 31.120 thru 31.138 of the Code of Ordinances. The modifications to the Ordinance primarily focus on the participation requirements for City’s Sidewalk Repair program and on the proposal that adjoining property owners would not be responsible for repairing hazardous sidewalks along arterials and collector streets. The City Council was briefed at the January 6, 2020. Work Session on these issues and directed staff to prepare an ordinance amendment to incorporate the proposed changes. Since it’s been several years since reviewed, the attached ordinance incorporates the following for this section of the Code of Ordinances: Various vocabulary updates to accommodate current practices and physical aspects of sidewalks, curbs, and gutters. Acknowledges that primary responsibility for the administration of the program will shift to the Street Department.(Officially, this will be incorporated into the adoption of next year’s Budget.) Defines what type Arterial and Collector streets will be used in determining responsibility for repair of hazardous sidewalks. Defines additional participation considerations for citizens if their property is a bona fide homestead, and/or resides in a designated CDBG area, and/or the owner is disabled or of age 65 or older. The following are the recommended modifications: Section 31.120 Removed all verbiage referencing “curbs, combination curb and gutter” from the definition of sidewalk. Section 31.125 Removed all verbiage referencing “Engineering Department” and replaced with “Street Department”. Section 31.125 (B) Inserted the verbiage “…a period of two (2) years from the date of acceptance of such construction…” and “any time within two (2) years after the date of acceptance of construction…” Section 31.125 (C) Removed the verbiage “…be in force for two (2) years after any sidewalk is constructed, reconstructed or repaired…” and inserted the verbiage “be in force for two (2) years after the date of acceptance of any sidewalk construction, reconstruction or repair…” Section 31.126 Removed the verbiage “division 8, Miscellaneous Construction of Standard Specifications for Public Works Construction, North Central Texas Council of Governments and”. Section 31.127 Removed all verbiage referencing “Engineering Department” and replaced with “Street Department”. Section 31.128 Removed all verbiage referencing “Engineering Department” and replaced with “Street Department”. Section 31.134 Removed all verbiage referencing “curb”. Section 31.135 Removed all verbiage referencing “curb”. Section 31.136 Removed all verbiage referencing “curb”. Added the verbiage “with the exception being a residential property located along a street designated on the City Thoroughfare Plan as Type A, B, C, D or E. In extenuating circumstances, the City Street Department may waive the adjacent property owner’s responsibility for maintenance of the sidewalk.” Section 31.137 Removed all verbiage referencing “Engineering Department” and replaced with “Street Department”. Section 31.138 Removed the verbiage “curb and gutter” from the heading. Removed “(2)Curb and gutter improvements (when these costs are not included in a street improvement project): 50%,”. Added the following: “(2) The property owner of a qualifying project may receive additional reductions to his/her participation amount based on the following criteria: Property owner’s share may receive an additional reduction of fifteen percent (15%) if property has a homestead exemption as recorded in the Dallas Central Appraisal District (DCAD) database. Property owner’s share may receive an additional reduction of fifteen percent (15%) if property is located within a Community Development Block Grant (CDBG) geographical area as determined by the United States Department of Housing and Urban Development Community Development and current Census Data. Property owner’s share may receive an additional reduction of ten percent (10%) if property owner is disabled or a person over the age of 64. Property owners claiming disability must provide a Social Security Administration Award letter to receive the ten (10%) reduction benefit. Property owner’s share may receive a maximum benefit of a ninety percent (90%) City and ten percent (10%) Property Owner participation based on the total cost of the sidewalk repair/replacement costs should the property owner qualify for all three (3) reductions contained in Sec. 31.138 (A)(1)(a), (b), and (c).”
CONSIDERATION
Council action is required to approve proposed amendments to Chapter 31, Article IX Construction and Maintenance of Sidewalks, Sections 31.120 thru 31.138 The proposed amendments have been reviewed and prepared by the City Attorney’s Office.

Attachments
Final Chapter 31 Ordinance

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	06/01/2020
Item Title:	2020-2021 CDBG, HOME and ESG Federal Grant Allocations
Submitted By:	Mona Woodard, Neighborhood Services Administrator
Strategic Focus Areas:	Enhanced Quality of Life through Amenities, Arts, and Events Vibrant Neighborhoods and Commercial Centers Customer-Focused City Services

ISSUE
Information is provided for Council review regarding the allocation of Community Development Block Grant (CDBG) funding, HOME Infill Partnership Grant (HOME) funding and the Emergency Solutions Grant (ESG) funding.
OPTIONS
A public hearing was held on May 19, 2020, during the regular City Council meeting on this item. This item was initially brought before the Council during the May 18, 2020, Work Session for preliminary discussion of CDBG, HOME and ESG grant proposals. The final discussion on this item is scheduled for June 15, 2020.
BACKGROUND
The City expects to receive the following funding from the Department of Housing and Urban Development for FY 2020-2021: CDBG: $2,270,608 HOME: $736,708 ESG: $188,189 The proposed budget for fiscal year 2020/2021 must be submitted to the Department of Housing and Urban Development by August 15, 2020, for all federal grant allocations. To this point, there have been several input meetings to solicit feedback on the proposed use of funding.
CONSIDERATION
Staff received CDBG applications requesting a total of $495,500 for CDBG public services category. Available funding in this category is $340,591. Applications for City sponsored projects total $5,059,246. Available funding in this category is $1,944,246. There is $454,122 in funding available for CDBG administration use for next fiscal year. HUD regulations limit CDBG monies used for grant planning and administration to no more than 20% of the entitlement funding available. There is $468,351 available in prior year CDBG funding for reprogramming to other projects. HOME entitlement funding available totals $736,708 and requests equal that amount. HUD regulations allow up to 10% of HOME funding to be used for administration of the program and 15% of HOME funding must be used by Community Housing Development Organizations (CHDO's). The total funds available for the ESG program is $188,199. Housing and Community Services Department will use $22,615 in ESG funding for administration and data collections. Other categories include Shelter Operations and Street Outreach in the amount of $112,919 and Rapid Re-housing in the amount of $52,665. The City received a total of $188,199.

Attachments
2020-21Federal Grant Funding Presentation