Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland

REMOTE MEETING

Monday, August 3, 2020
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

NOTICE: Due to the COVID-19 emergency, and pursuant to Section 551.125 of the Texas Government Code and the executive orders of Governor Greg Abbott suspending provisions of the Texas Government Code and other applicable laws of the State regarding normal open meetings, the City Council will hold this meeting by internet/telephonic remote means.

The meeting will be broadcast by webinar or telephone at the following URL:

https://garlandtx.zoom.us/webinar/register/WN_oIYLRj4aSlWy5BffC_cPWA

Registration for the online meeting is required. The meeting will be recorded and will be available for viewing the next day at www.garlandtx.gov.

For those without internet access to the meeting, a dial-in option is available. The toll-free numbers are:

877-853-5247
888-788-0099

Additionally, the meeting may be accessed by phone at the following number:

346-248-7799
470-250-9358
470-381-2552

The Meeting ID is: 951 0525 1775

For participants (online and by phone) who wish to speak, a public comments period is provided as the first item on the agenda. If you desire to address the City Council on a matter that is posted on this agenda, please be prepared to do so at the beginning of the meeting. After the City Council has begun its discussion of the agenda, you will not be recognized to speak. The public comments portion of the meeting is provided for citizen comments. You are invited to offer a comment or make a statement on any item on the agenda. However, please bear in mind that offering comments should not be done in the form of posing questions. Generally, due to legal restrictions, the City Council is not able to answer questions during the public comments portion of the agenda. Your comments must relate to an item on this agenda - non-germane comments are not in order.

If an Executive Session is included as part of the agenda for this meeting, the Executive Session will be conducted by teleconference between and among the members of the City Council and relevant City staff. Public access to that call is prohibited by State law.

COUNCIL HOUSE RULES

1. Decisions based on issues, goals and vision.	9. Follow goals, principles and action agenda.
2. Do not take things personal.	10. Decide, vote and move on.
3. Project a positive attitude.	11. Avoid ambushes - Council or staff.
4. Focus on issues, not on the person.	12. Talk to staff before meetings.
5. Be prepared to discuss issues.	13. Vote our convictions, but be willing to compromise "What is best for Garland."
6. Maintain decorum.	14. Follow Roberts Rules of Order consistently.
7. Keep your sense of humor.	15. Agree to disagree.
8. Honor and respect each other; accept each other as individuals.	16. Be open and honest.

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Public Comments on Work Session Items Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony. Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff. Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session.

2.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

3.		Written Briefings:

	a.	Consider and/or Act Upon Approving An Extension of the Line of Duty Illness/injury Leave at Full Pay for Firefighter/Paramedic Kasey King Council is requested to approve an extension of injury leave for a period of up to 12 months (as may be medically necessary) in accordance with Texas Local Government Code Section 143.073 (b) for Firefighter/Paramedic Kasey King, and granting full pay during the extended leave. This item is scheduled for formal consideration at the August 04, 2020 Regular Meeting.

	b.	Adoption of the 2020-2024 Federal Grant Programs Consolidated Plan Council is requested to consider approval of the Housing and Community Services Department Federal Grants 2020-2024 Consolidated Plan. The Department of Housing and Urban Development (HUD) requires the City to update the Consolidated Plan every 5 years in order for the City to continue to receive the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and the Emergency Solutions Grant (ESG) from HUD. This item is scheduled for formal consideration at the August 4, 2020 Regular Meeting.

	c.	Interlocal Agreement with GISD for the Use of the Gilbreath-Reed Career and Technology Center Council is requested to authorize the City Manager to sign an agreement with GISD for use of the Gilbreath-Reed Career and Technical Center during emergencies or disasters. This item is scheduled for formal consideration at the August 4, 2020 Regular Meeting.

	d.	Establishing Prevailing Wage Rates for Public Works Projects Council is requested to approve an ordinance establishing prevailing wage rates for public works projects awarded by the City as required by the United States Department of Labor Davis and established in the Bacon Wage Determination for Dallas County.Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 18, 2020 Regular Meeting.

4.		Verbal Briefings:

	a.	COVID-19 Response Update and Further Actions Staff will provide an update to Council and ask for Council direction, if needed, on various matters related to COVID-19 and actions being taken by the City.

	b.	Preview of 2020-21 Proposed Budget Staff will provide an overview of the City Manager's Proposed Budget for FY 2020-21. The FY 2020-21 Proposed Budget document will officially be presented to Council at the August 4, 2020, Regular Meeting.

	c.	Overview of City's Activities Regarding Hypermart Site Based on changes in Council over time and questions being raised by the public, staff will provide a history of the City's acquisition, redevelopment activities and lease to PLC of the site formerly occupied by Hypermart.

	d.	Overview of IH 635E Alternative Design at Garland Avenue Interchange and Regional Transportation Council Pledge of $15 million to Enhance Redevelopment of Area Staff will review the IH 635E alternative design for the Garland Avenue interchange with City Council. Staff will also discuss pledge from Regional Transportation Council to assist in redevelopment of the area.

	e.	Aquatics Master Plan Draft As requested by Council, Staff will present additional information regarding the draft Aquatics Master Plan.

	f.	Discuss Parking Enforcement Operations by City Marshals At the request of Council Member Jim Bookhout and Mayor Scott LeMay, Council is requested to discuss parking enforcement operations by City Marshals.

	g.	Discussion on Possible Garland Development Code (GDC) Amendments Staff will discuss with Council two possible Garland Development Code amendments. One, allow take-out/pick-up windows without menu boards as part of Restaurant uses, rather than considering them Drive-Through Restaurants, which typically require a Specific Use Provision and public hearing. Second, further review the current GDC storage requirements for Multi-Family and Senior Living developments.

	h.	Discuss Resuming Meetings for Boards & Commissions At the request of Council Member Jim Bookhout and Mayor Scott LeMay, Council is requested to discuss the resuming of meetings for Boards & Commissions.

5.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.		Adjourn

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.a.
Meeting Date:	08/03/2020
Item Title:	Consider and/or Act Upon Approving An Extension of the Line of Duty Illness/injury Leave at Full Pay for Firefighter/Paramedic Kasey King
Submitted By:	Mark Lee, Fire Chief
Strategic Focus Areas:	Safe Community

ISSUE
Firefighter King was placed on workers' compensation injury leave following a diagnosis of Mantle Cell Lymphoma, a rare form of Non-Hodgkin's Lymphoma, beginning on August 12, 2019. Mr. King's treating physician believes that the cancer is in remission yet is not comfortable with Mr. King returning to work yet. In accordance with Texas Local Government Code Section 143.073 (a), a municipality shall provide a leave of absence with full pay for a period commensurate with the line of duty injury and the leave shall continue for at least one year if necessary.
OPTIONS
Approve an extension with full pay. Approve an extension with partial pay. Deny the extension and require the firefighter to utilize all vacation, holiday, and sick leave that has been accumulated prior to being placed on temporary leave.
RECOMMENDATION
Staff recommends Council approve an extension of injury leave for a period of up to 12 months (as may be medically necessary) in accordance with Texas Local Government Code Section 143.073 (b) for Firefighter/Paramedic Kasey King, and granting full pay during the extended leave. This item is scheduled for formal consideration at the August 04, 2020 Regular Meeting.
BACKGROUND
Firefighter/Paramedic Kasey King began serving the community of Garland on November 11, 2002. His employment has been continuous until his injury leave time began on August 12, 2019. His most recent assignment being Fire Station 8 where he is a part of the Special Operations/Rescue Units. Kasey has been awarded the Life Saving Bar on three separate occasions. The State of Texas lists certain cancers as being a presumptive illness for firefighters. Non-Hodgkin's Lymphoma is one of those listed cancers. Mr. King's actual diagnosis is Mantle Cell Lymphoma Blastoid Variant Type IVA. According to a document from the U.S. National Library of Medicine and the National Institutes of Health titled Blastic variant of mantle cell lymphoma: a rare but highly aggressive subtype. by Bernard M, Gressin R, Lefrere F, Drenou B, Branger B, et.al. the authors state in the first line of the abstract “The blastic variant (BV) form of mantle cell lymphoma (MCL) is considered to be a very aggressive subtype of non-Hodgkin's lymphoma (NHL).” Firefighter/Paramedic Kasey King has valiantly been fighting this cancer with the help of his family and his medical team.
CONSIDERATION
Firefighter/Paramedic King routinely responded to fires as a firefighter. He has practiced established safety procedures throughout his career. Although until the last decade cancer prevention measures were seldom in place in the fire service. Mr. King is a respected member of this fire department and has been dedicated to serving the community of Garland. In conversations with Kasey he wants nothing more than to get back to work in the firehouse and resume his role serving this community. The City of Garland has been supportive of Kasey King in his battle for his life. He has expressed his gratitude for being able to focus on the battle at hand and wishes nothing more than to be back in a firehouse serving the community with his fire department family. In the meantime he continues to work with his treating physician on a return to work plan.

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	08/03/2020
Item Title:	Adoption of the 2020-2024 Federal Grant Programs Consolidated Plan
Submitted By:	Mona Woodard, Neighborhood Services Administrator
Strategic Focus Areas:	Vibrant Neighborhoods and Commercial Centers Customer-Focused City Services

ISSUE
To consider approval of the Housing and Community Services Department Federal Grants 2020-2024 Consolidated Plan. The Department of Housing and Urban Development (HUD) requires the City to update the Consolidated Plan every 5 years in order for the City to continue to receive the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and the Emergency Solutions Grant (ESG) from HUD.
OPTIONS
Adopt and approve by minute action the 2020-2024 Federal Grants Consolidated Plan. Take no action, and CDBG, HOME, and ESG funding would be withheld for FY 2020-2021.
RECOMMENDATION
Adoption and approval of the 2020-2024 Federal Grants Consolidated Plan, which includes the 2020-2021 Annual Action Plan. This item is scheduled for formal consideration at the August 4, 2020 Regular Meeting. HUD requires that submission of the adopted plan be no later than August 14, 2020, to receive funding for FY 2020-2021.
BACKGROUND
The Consolidated Plan is designed to help local jurisdictions assess their affordable housing and community development needs and market conditions and to make data-driven, place-based investment decisions. The Consolidated Plan serves as the framework that identifies housing and community development priorities that align and focus funding from the CDBG, HOME, and ESG grant programs. The Consolidated Plan is carried out through Annual Action Plans, which provide a concise summary of actions, activities, and specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan. Entitlement Cities report on accomplishments and progress toward Consolidated Plan goals in the Consolidated Annual Performance and Evaluation Report of each year. There have been numerous opportunities to solicit public input for the Plan. In January 2020, there were four public input and stakeholder meetings held along with staff consultations. To date, there have been three newspaper postings; January 9, 2020, January 30, 2020, and June 22, 2020, staff posted notices on the City's webpage and signage at several city facilities. In addition, Council was emailed a link to review the draft copy of the Consolidated Plan on July 13, 2020.
CONSIDERATION
HUD requires that the City submit its Consolidated Plan no later than August 14, 2020, which is the required 45 days before the start of the new fiscal year. However, amendments may be made to submitted plans anytime during the plan period by following the Citizen Participant plan notifying interested parties and residents of Garland of the changes.

Attachments
2020 - 2024 Consolidated Plan

GARLAND
POLICY REPORT


City Council Work Session Agenda		Work Session Item 3.c.
Meeting Date:	08/03/2020
Item Title:	Interlocal Agreement with GISD for the Use of the Gilbreath-Reed Career and Technology Center
Submitted By:	Mistie Gardner, Emergency Management Director
Strategic Focus Areas:	Safe Community

ISSUE
Planning for mass dispensing of medication and commodities for the health and safety of the Citizens of Garland is part of the comprehensive Emergency Operations Plan. The Emergency Management and Health Departments have worked with the Garland Independent School District (GISD) to determine an appropriate site for a Point of Dispensing (POD) should one ever be necessary. To do so, staff requires a facility site large enough to manage the traffic flow and large number of citizens simultaneously. We are requesting Council’s consideration in approving the resolution to allow the City Manager to execute an interlocal agreement (ILA) with GISD to utilize the Gilbreath-Reed Career and Technical Center at 4885 N. President George Bush Hwy, Garland, TX during an emergency requiring POD activation. This agreement is for utilization of the identified site only. City staff would be responsible for the setup, staffing, obtainment of commodities, medications or supplies, security, demobilization and cleanup of the site if it is activated as a POD.
OPTIONS
Council has the option to approve or reject the request to allow the City Manager to execute the ILA with GISD. This item is scheduled for formal consideration at the August 4, 2020 Regular Meeting. Approving the resolution to allow the execution of the ILA will assist the City of Garland with acquiring an adequate facility from which to manage a POD site should mass dispensing of medications or commodities be necessary in response to an emergency or disaster.
RECOMMENDATION
Council is requested to authorize the City Manager to sign an agreement with GISD for use of the Gilbreath-Reed Career and Technical Center during emergencies or disasters.
BACKGROUND
In previous emergency operations planning, alternative sites were considered including Naaman Forest High School and the Curtis Culwell Center. However, Naaman Forest High School was ruled out due to the high probability of school being in session when the City may need to activate the POD; thus, making the building unavailable. Likewise, the Curtis Culwell Center is no longer a viable option according to the district due to the high volume of clients who utilize the building year round. The school district recommended the utilization of the Gilbreath-Reed Career and Technical Center as the best option. After review, City staff concurred with the district's recommendation.

Attachments
Resolution
Interlocal Agreement with GISD