Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognitions, & Announcements
MAYORAL PROCLAMATIONS, RECOGNITIONS AND ANNOUNCEMENTS The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
Consent Agenda All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the July 7, 2015 Regular Meeting. 2. Consider approval of the following bids: a. Marion Drive Water Line Replacement Bid No. 4908-15 Tri-Con Services, Inc. $499,999.00 This request is to replace approximately 2,700 linear feet of 6” water line with a new 8” PVC water line on Marion Drive. This project includes replacement of water service lines, sodding, pavement markings, driveway approach replacement, and other related items. b. Thermal Imaging Cameras Bid No. 5413-15 ADH Marketing, Inc. $242,400.00 This request is to purchase twenty-four Thermal Imaging Cameras for the Garland Fire Department to use in training and emergency responses. c. Construction Oversight and Field Project Bid No. 5469-15 Management TechServ Consulting and Training, Ltd. $500,000.00 This request is to provide construction oversight and field project management services for GP&L Transmission and Distribution Capital Improvement projects. This will be a Term Contract with four optional renewals. d. Sanitary Sewer Improvements Bid No. 5488-15 Tri-Con Services, Inc. $2,217,000.00 This request is to construct approximately 3,558 linear feet of 14” HDPE sanitary sewer by directional drill and 709 linear feet of 10” PVC sanitary sewer by open-cut and bore along Wynn Joyce Road from Amy Lane to Oats Road. This project also includes decommissioning of the existing Wynn Joyce Lift Station. The quantities are estimated and may be more or less based on actual needs. e. Professional Engineering Services Roadway Bid No. 5618-15 Improvements – Oates Road, Broadway to Rosehill Brown and Gay Engineers $266,024.00 This request is to provide Professional Surveying, Geotechnical, and Engineering Design Services to develop detailed construction plans for roadway improvements along Oates Road from Broadway Boulevard to Rosehill Road. f. Lidar Oversight, Engineering, and Reporting Bid No. 5626-15 POWER Engineers $514,450.00 Optional Contingency 51,445.00 TOTAL $565,895.00 This request is to provide Oversight, Engineering, and Reporting of Lidar Services including electronic data modeling for TMPA transmission lines in the Gibbons Creek, Garland, and Denton areas. Due to the complex nature of the project, an Optional Contingency is included for additional work that may be required. h. Materials for Transmission Reconstruction Bid No. 5503-15 Techline, Inc. $550,191.97 Optional Contingency 55,000.00 Refundable Reel Deposit 38,400.00 TOTAL $643,591.97 This request is to provide the materials necessary for the GP&L Olinger to Wylie East Circuit Transmission Construction project. Due to the complex nature of the project, an Optional Contingency is included for any unforeseen additional materials that may be required. 3. Consider a resolution appointing a successor Paying Agent/Registrar for the certain outstanding obligations of the City; approving and authorizing the execution of Paying Agent/Registrar Agreement or Agreements with said successor Paying Agent/Registrar; and resolving other matters incident and related thereto. At the July 6, 2015 Work Session, Council considered the appointment of a new paying agent and registrar. 4. Consider a resolution consenting to the assignment of a contract for the collection of delinquent taxes and providing an effective date. In accordance with Texas Property Tax Code section 6.30 the City of Garland has contracted with Sydna H. Gordon of Gay, McCall, Isaacks, Gordon & Roberts, P.C. for the collection of delinquent taxes. Whereas, Mrs. Gordon is no longer associated with the firm of Gay, McCall, Isaacks, Gordon & Roberts, P.C. the staff requests that Council consider an ordinance to amend the contract in order to reflect Mrs. Gordon’s current firm affiliation of Perdue, Brandon, Fielder, Collins & Mott, LLP. 5. Consider a resolution authorizing the City Manager to execute a Memorandum of Understanding with the Texas Department of Transportation regarding adoption of the agency’s Federally Approved Disadvantaged Business Enterprise Program; and providing an effective date. At the July 20, 2015 Work Session, Council considered a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Texas Department of Transportation. The MOU will facilitate the City’s coordination and adoption of the agency’s federally approved Disadvantaged Business Enterprise Program, a contract requirement for the construction of Winters Park/Spring Creek Greenbelt Trail, which is funding from the Federal highway program. 6. Consider a resolution approving the sale of real property, 826 Beverly (the “property”); authorizing the Mayor of the City of Garland to execute a deed conveying the property to Sufi Properties, Inc. (“the buyer”); and providing an effective date. At the July 6, 2015 Work Session, Council considered the sale of a City owned property at 826 Beverly Drive to Sufi Properties, Inc. for $20,226.58. 7. Consider a resolution authorizing the Mayor to execute and Abandonment of Easement instrument for the abandonment of a drainage easement in the proposed Winchester Commons subdivision; and providing an effective date. At the July 6, 2015 Work Session, Council considered the abandonment of a variable width Drainage Easement in proposed Winchester Commons addition. 8. Consider a resolution authorizing the submission and acceptance of an application to the Bureau of Justice Assistance for a grant under the 2015 Edward Byrne Memorial Justice Assistance Grant Program; and providing an effective date. At the July 20, 2015 Work Session, Council was scheduled to consider a request from the Police Department to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant program for reducing crime and improving public safety.
Professional Engineering Services Roadway Bid No. 5627-15 Improvements – Brand Road, S.H. 190 to Muirfield R-Delta Engineers, Inc. $615,320.00 This request is to provide Professional Surveying, Geotechnical, and Alignment Study and Detailed Construction Plans for roadway improvements for Brand Road between S.H. 190 and Muirfield Road.
Consider a resolution authorizing the City Manager to execute a contract of sale with Texas Health Resources for approximately 14.4 acres of land; and providing an effective date. At the April 6, 2015 Work Session, Staff briefed Council on the purchase of vacant property needed for the construction of a Garland Power & Light (GP&L) substation. This proposed substation will provide transmission service to an ONCOR distribution substation, as well as provide distribution service to future Garland load. The property is located near the intersection of Lookout Drive and Telecom Parkway. At the April 6, 2015 briefing, it was anticipated that slightly more than five acres of land would be needed for the GP&L substation. However, subsequent to the briefing, it has become apparent that due to sizable load growth opportunities in the proposed substation area, additional land will be needed to meet future service demands. Based on current load growth forecasts for the area, approximately fourteen acres of land will be needed for both transmission and distribution electric service from the proposed GP&L substation. In addition to the substation, the land will contain the proposed site for the public safety radio system tower and communications building.
ITEMS FOR INDIVIDUAL CONSIDERATION Speaker Regulations: Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium. 10. Hold public hearings on the following zoning cases: Consider the application of Mit Patel requesting approval of 1) an amendment to Planned Development District 12-16 for General Business Uses (Community Retail Uses under Ordinance 6773 – Garland Development Code), 2) a Detail Plan and Specific Use Permit for Hotel/Motel, Limited Service and 3) a variance to Section 10-100 of Ordinance No. 4647 regarding parking. This property is located at the southeast corner of Saturn Road and Marketplace Drive. (File No. 15-07, District 5) The applicant requests approval of a Detail Plan and a Specific Use Permit to develop a three-story limited service hotel with 38,231.81 square feet of floor area. The hotel will provide 65 guest rooms and 700 square feet of meeting space.
Consider the application of GreenbergFarrow requesting approval of a Specific Use Permit (Specific Use Provision) for Retail Sales with gas pumps on a property zoned Freeway District (Community Retail District under Ordinance 6773 – Garland Development Code). This property is located at 555 West I-30 Freeway (on the southwest corner of the Wal- Mart Supercenter parking lot). (File No. 15-17, District 4) The applicant requests approval for a gas station that consists of a 1,200- square foot retail building, a 4,824-square foot canopy over 8 fuel pumps.
Consider the application of Twenty Eight, Ltd., dba Kwik Kar of Buckingham requesting approval of 1) an amendment of Planned Development District 93-13 for General Business Uses [Commercial Retail District uses under Ordinance 6773] and 2) a Detail Plan for Automotive Repair Minor. This property is located at 810 Buckingham. (File No. 15-22, District 8) The applicant requests approval of a Detail Plan to construct
Consider the application of K-9 University requesting approval of a Specific Use Provision for Pet Care/Play Facility (indoor) on a property zoned Community Retail District. This property is located at 3349 West Campbell Road. (File No. 15-23, District 1) The applicant requests approval of a Specific Use Provision for Pet Care/Play Facility (indoor) on a property zoned Community Retail District. The proposed use will allow for a facility that will serve nearby residents as well as the surrounding area.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Goebel • Zaria Dickson – Garland Youth Council • Erick Zamora – Garland Youth Council Council Member Stephen W. Stanley • Stephanie Hernandez – Garland Youth Council • Katherine Sinclair – Garland Youth Council Council Member B.J. Williams • Janie Goheen – Garland Youth Council • Summer Davis – Garland Youth Council Council Member Billy Mack Williams • Dagem Adehena – Garland Youth Council • Ethan Maxwell Moeck – Garland Youth Council Mayor Pro Tem Jim Cahill • Elizabeth Sinclair – Garland Youth Council
12. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 13. Adjourn.
Jul 21, 2015 City Council
Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognitions, & Announcements
MAYORAL PROCLAMATIONS, RECOGNITIONS AND ANNOUNCEMENTS The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
Consent Agenda All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the July 7, 2015 Regular Meeting. 2. Consider approval of the following bids: a. Marion Drive Water Line Replacement Bid No. 4908-15 Tri-Con Services, Inc. $499,999.00 This request is to replace approximately 2,700 linear feet of 6” water line with a new 8” PVC water line on Marion Drive. This project includes replacement of water service lines, sodding, pavement markings, driveway approach replacement, and other related items. b. Thermal Imaging Cameras Bid No. 5413-15 ADH Marketing, Inc. $242,400.00 This request is to purchase twenty-four Thermal Imaging Cameras for the Garland Fire Department to use in training and emergency responses. c. Construction Oversight and Field Project Bid No. 5469-15 Management TechServ Consulting and Training, Ltd. $500,000.00 This request is to provide construction oversight and field project management services for GP&L Transmission and Distribution Capital Improvement projects. This will be a Term Contract with four optional renewals. d. Sanitary Sewer Improvements Bid No. 5488-15 Tri-Con Services, Inc. $2,217,000.00 This request is to construct approximately 3,558 linear feet of 14” HDPE sanitary sewer by directional drill and 709 linear feet of 10” PVC sanitary sewer by open-cut and bore along Wynn Joyce Road from Amy Lane to Oats Road. This project also includes decommissioning of the existing Wynn Joyce Lift Station. The quantities are estimated and may be more or less based on actual needs. e. Professional Engineering Services Roadway Bid No. 5618-15 Improvements – Oates Road, Broadway to Rosehill Brown and Gay Engineers $266,024.00 This request is to provide Professional Surveying, Geotechnical, and Engineering Design Services to develop detailed construction plans for roadway improvements along Oates Road from Broadway Boulevard to Rosehill Road. f. Lidar Oversight, Engineering, and Reporting Bid No. 5626-15 POWER Engineers $514,450.00 Optional Contingency 51,445.00 TOTAL $565,895.00 This request is to provide Oversight, Engineering, and Reporting of Lidar Services including electronic data modeling for TMPA transmission lines in the Gibbons Creek, Garland, and Denton areas. Due to the complex nature of the project, an Optional Contingency is included for additional work that may be required. h. Materials for Transmission Reconstruction Bid No. 5503-15 Techline, Inc. $550,191.97 Optional Contingency 55,000.00 Refundable Reel Deposit 38,400.00 TOTAL $643,591.97 This request is to provide the materials necessary for the GP&L Olinger to Wylie East Circuit Transmission Construction project. Due to the complex nature of the project, an Optional Contingency is included for any unforeseen additional materials that may be required. 3. Consider a resolution appointing a successor Paying Agent/Registrar for the certain outstanding obligations of the City; approving and authorizing the execution of Paying Agent/Registrar Agreement or Agreements with said successor Paying Agent/Registrar; and resolving other matters incident and related thereto. At the July 6, 2015 Work Session, Council considered the appointment of a new paying agent and registrar. 4. Consider a resolution consenting to the assignment of a contract for the collection of delinquent taxes and providing an effective date. In accordance with Texas Property Tax Code section 6.30 the City of Garland has contracted with Sydna H. Gordon of Gay, McCall, Isaacks, Gordon & Roberts, P.C. for the collection of delinquent taxes. Whereas, Mrs. Gordon is no longer associated with the firm of Gay, McCall, Isaacks, Gordon & Roberts, P.C. the staff requests that Council consider an ordinance to amend the contract in order to reflect Mrs. Gordon’s current firm affiliation of Perdue, Brandon, Fielder, Collins & Mott, LLP. 5. Consider a resolution authorizing the City Manager to execute a Memorandum of Understanding with the Texas Department of Transportation regarding adoption of the agency’s Federally Approved Disadvantaged Business Enterprise Program; and providing an effective date. At the July 20, 2015 Work Session, Council considered a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Texas Department of Transportation. The MOU will facilitate the City’s coordination and adoption of the agency’s federally approved Disadvantaged Business Enterprise Program, a contract requirement for the construction of Winters Park/Spring Creek Greenbelt Trail, which is funding from the Federal highway program. 6. Consider a resolution approving the sale of real property, 826 Beverly (the “property”); authorizing the Mayor of the City of Garland to execute a deed conveying the property to Sufi Properties, Inc. (“the buyer”); and providing an effective date. At the July 6, 2015 Work Session, Council considered the sale of a City owned property at 826 Beverly Drive to Sufi Properties, Inc. for $20,226.58. 7. Consider a resolution authorizing the Mayor to execute and Abandonment of Easement instrument for the abandonment of a drainage easement in the proposed Winchester Commons subdivision; and providing an effective date. At the July 6, 2015 Work Session, Council considered the abandonment of a variable width Drainage Easement in proposed Winchester Commons addition. 8. Consider a resolution authorizing the submission and acceptance of an application to the Bureau of Justice Assistance for a grant under the 2015 Edward Byrne Memorial Justice Assistance Grant Program; and providing an effective date. At the July 20, 2015 Work Session, Council was scheduled to consider a request from the Police Department to apply for the 2015 Edward Byrne Memorial Justice Assistance Grant program for reducing crime and improving public safety.
Professional Engineering Services Roadway Bid No. 5627-15 Improvements – Brand Road, S.H. 190 to Muirfield R-Delta Engineers, Inc. $615,320.00 This request is to provide Professional Surveying, Geotechnical, and Alignment Study and Detailed Construction Plans for roadway improvements for Brand Road between S.H. 190 and Muirfield Road.
Consider a resolution authorizing the City Manager to execute a contract of sale with Texas Health Resources for approximately 14.4 acres of land; and providing an effective date. At the April 6, 2015 Work Session, Staff briefed Council on the purchase of vacant property needed for the construction of a Garland Power & Light (GP&L) substation. This proposed substation will provide transmission service to an ONCOR distribution substation, as well as provide distribution service to future Garland load. The property is located near the intersection of Lookout Drive and Telecom Parkway. At the April 6, 2015 briefing, it was anticipated that slightly more than five acres of land would be needed for the GP&L substation. However, subsequent to the briefing, it has become apparent that due to sizable load growth opportunities in the proposed substation area, additional land will be needed to meet future service demands. Based on current load growth forecasts for the area, approximately fourteen acres of land will be needed for both transmission and distribution electric service from the proposed GP&L substation. In addition to the substation, the land will contain the proposed site for the public safety radio system tower and communications building.
ITEMS FOR INDIVIDUAL CONSIDERATION Speaker Regulations: Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium. 10. Hold public hearings on the following zoning cases: Consider the application of Mit Patel requesting approval of 1) an amendment to Planned Development District 12-16 for General Business Uses (Community Retail Uses under Ordinance 6773 – Garland Development Code), 2) a Detail Plan and Specific Use Permit for Hotel/Motel, Limited Service and 3) a variance to Section 10-100 of Ordinance No. 4647 regarding parking. This property is located at the southeast corner of Saturn Road and Marketplace Drive. (File No. 15-07, District 5) The applicant requests approval of a Detail Plan and a Specific Use Permit to develop a three-story limited service hotel with 38,231.81 square feet of floor area. The hotel will provide 65 guest rooms and 700 square feet of meeting space.
Consider the application of GreenbergFarrow requesting approval of a Specific Use Permit (Specific Use Provision) for Retail Sales with gas pumps on a property zoned Freeway District (Community Retail District under Ordinance 6773 – Garland Development Code). This property is located at 555 West I-30 Freeway (on the southwest corner of the Wal- Mart Supercenter parking lot). (File No. 15-17, District 4) The applicant requests approval for a gas station that consists of a 1,200- square foot retail building, a 4,824-square foot canopy over 8 fuel pumps.
Consider the application of Twenty Eight, Ltd., dba Kwik Kar of Buckingham requesting approval of 1) an amendment of Planned Development District 93-13 for General Business Uses [Commercial Retail District uses under Ordinance 6773] and 2) a Detail Plan for Automotive Repair Minor. This property is located at 810 Buckingham. (File No. 15-22, District 8) The applicant requests approval of a Detail Plan to construct
Consider the application of K-9 University requesting approval of a Specific Use Provision for Pet Care/Play Facility (indoor) on a property zoned Community Retail District. This property is located at 3349 West Campbell Road. (File No. 15-23, District 1) The applicant requests approval of a Specific Use Provision for Pet Care/Play Facility (indoor) on a property zoned Community Retail District. The proposed use will allow for a facility that will serve nearby residents as well as the surrounding area.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Goebel • Zaria Dickson – Garland Youth Council • Erick Zamora – Garland Youth Council Council Member Stephen W. Stanley • Stephanie Hernandez – Garland Youth Council • Katherine Sinclair – Garland Youth Council Council Member B.J. Williams • Janie Goheen – Garland Youth Council • Summer Davis – Garland Youth Council Council Member Billy Mack Williams • Dagem Adehena – Garland Youth Council • Ethan Maxwell Moeck – Garland Youth Council Mayor Pro Tem Jim Cahill • Elizabeth Sinclair – Garland Youth Council
12. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 13. Adjourn.