Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognition, & Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
CONSENT AGENDA All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the February 2, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Construction of Cell #7 at the Hinton Landfill Bid No. 6159-16 LD Kemp Excavating, Inc. $2,510,416.50 This request is to construct Cell #7 for waste disposal at the Hinton Landfill. Cell #7 is a 17.2-acre cell that consists of an underdrain, 2 feet of compacted clay line, 60 mil geomembrane, drainage geocomposite, and 2 fee of protective cover soil. b. GP&L Distribution Line Crossing at I.H. 30 and Bid No. 5954-16 Belt Line Road T&D Solutions, LLC $279,070.32 This request is to provide labor and equipment necessary for the 13.2 kV Distribution Line Crossing at I.H. 30 and Belt Line Road as part of GP&L’s Overhead CIP Program. c. Lookout Substation 138 kV Transmission Bid No. 6144-16 Line Improvements Techline, Inc. $180,285.70 Optional Contingency 18,000.00 TOTAL $198,285.70 This request is to provide materials for the 138 kV Transmission Line Improvements related to the construction of the Lookout Substation. Due to the complex nature of the project, an Optional Contingency is included for any unforeseen additional materials that may be required. d. Fleet Replacement Vehicles Bid No. 6258-16 Sam Pack’s Five Star Ford $684,264.35 Caldwell Country Ford 153,069.64 TOTAL $837,333.99 This request is for the purchase of twenty-five Fleet Replacement Trucks, Vans, and SUV’s to be used by various City departments in their daily operations. 3. Consider approving by minute action the amended Kimley-Horn contract. At the February 2, 2016 Work Session, Council was briefed on the additional invoice from Kimley-Horn due to a modified scope of services on The Eastern Hills Redevelopment Study. This invoice resulted from additional work Council requested and was performed in September and October of 2015. The additional scope amount is $4,750.00, resulting in a total contract of $103,145.00 which required Council approval. 4. Consider approving by minute action an employment agreement with Bryan L. Bradford to continue his employment in the position of City Manager. Council is requested to approve an employment agreement with Bryan L. Bradford to continue his employment in the position of City Manager. 5. Consider approving by minute action an employment agreement with Brad Neighbor to continue his employment in the position of City Attorney. Council is requested to approve an employment agreement with Brad Neighbor to continue his employment in the position of City Attorney. 6. Consider approving by minute action an employment agreement with Jedson Johnson in the position of City Auditor. Council is requested to approve an employment agreement with Jedson Johnson to continue his employment in the position of City Auditor. 7. Consider an ordinance appointing Robert J. Beasley as Chief Judge and Sonja H. Galbraith as Judge of the Municipal Court. Council is requested to consider the appointment of Robert J. Beasley as Chief Judge and Sonja H. Galbraith as Judge of the Municipal Court for a term of two years commencing January 1, 2016. 8. Consider the adoption of the 2016 Rules of Order and Procedure and City Council Policies. The Administrative Services Committee has completed its review of council policies and recommends that the attached rules and policies be adopted. The City Council has been briefed on this matter on several occasions and members of the City Council were provided a draft. No comments on the draft have been received since that time. It should be noted that the attached draft contains one change from the last draft provided. That change is found (red-highlighted) in Article II, Division 1, Section 4(E) relating to Council membership in third-party organizations. It should also be noted that the Administrative Services Committee is currently considering a revision to the City’s financial policies. A draft of the proposed revision will be submitted by the Administrative Services Committee in the near future.
Consider a request from Palladium Group regarding a Tax Credit Application. The Palladium Group is considering submitting an application for a 9% housing tax credit project to the Texas Department of Housing and Community Affairs. Approval would permit a multi-family housing development of approximately 160 units on a 9 acre site located on the south side of I-30 in close proximity to Northwest Drive. The applicant is requesting formal support from the City of Garland for the proposed development. This item was presented to Council at the February 2, 2016 Work Session
Hold a public hearing to receive comment on the 2016 Proposed Capital Improvement Program (CIP). A public hearing will be held on the 2016 Proposed Capital Improvement Program (CIP). At the public hearing, all interested persons will be given the opportunity to be heard for or against the proposed program. The 2016 Proposed CIP has been available for public inspection in the City’s libraries, in the City Secretary’s Office, and on the City’s website since January 20, 2016.
Consider an ordinance approving the 2016 Capital Improvement Program. On January 19, 2016 Council was presented with the Proposed Capital Improvement Program (CIP) for 2016. The following day, copies of the Proposed CIP were made available for public inspection at the City libraries, at the City Secretary’s Office, and on the City’s website. The City Council held a Special Budget Work Session on January 23, 2016 to review the proposed program. In addition, a Public Hearing on the proposed CIP was held on February 2, 2016.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Tim Campbell • Eric Barron – Community Multicultural Commission
13. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 14. Adjourn.
Feb 16, 2016 City Council
Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognition, & Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
CONSENT AGENDA All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the February 2, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Construction of Cell #7 at the Hinton Landfill Bid No. 6159-16 LD Kemp Excavating, Inc. $2,510,416.50 This request is to construct Cell #7 for waste disposal at the Hinton Landfill. Cell #7 is a 17.2-acre cell that consists of an underdrain, 2 feet of compacted clay line, 60 mil geomembrane, drainage geocomposite, and 2 fee of protective cover soil. b. GP&L Distribution Line Crossing at I.H. 30 and Bid No. 5954-16 Belt Line Road T&D Solutions, LLC $279,070.32 This request is to provide labor and equipment necessary for the 13.2 kV Distribution Line Crossing at I.H. 30 and Belt Line Road as part of GP&L’s Overhead CIP Program. c. Lookout Substation 138 kV Transmission Bid No. 6144-16 Line Improvements Techline, Inc. $180,285.70 Optional Contingency 18,000.00 TOTAL $198,285.70 This request is to provide materials for the 138 kV Transmission Line Improvements related to the construction of the Lookout Substation. Due to the complex nature of the project, an Optional Contingency is included for any unforeseen additional materials that may be required. d. Fleet Replacement Vehicles Bid No. 6258-16 Sam Pack’s Five Star Ford $684,264.35 Caldwell Country Ford 153,069.64 TOTAL $837,333.99 This request is for the purchase of twenty-five Fleet Replacement Trucks, Vans, and SUV’s to be used by various City departments in their daily operations. 3. Consider approving by minute action the amended Kimley-Horn contract. At the February 2, 2016 Work Session, Council was briefed on the additional invoice from Kimley-Horn due to a modified scope of services on The Eastern Hills Redevelopment Study. This invoice resulted from additional work Council requested and was performed in September and October of 2015. The additional scope amount is $4,750.00, resulting in a total contract of $103,145.00 which required Council approval. 4. Consider approving by minute action an employment agreement with Bryan L. Bradford to continue his employment in the position of City Manager. Council is requested to approve an employment agreement with Bryan L. Bradford to continue his employment in the position of City Manager. 5. Consider approving by minute action an employment agreement with Brad Neighbor to continue his employment in the position of City Attorney. Council is requested to approve an employment agreement with Brad Neighbor to continue his employment in the position of City Attorney. 6. Consider approving by minute action an employment agreement with Jedson Johnson in the position of City Auditor. Council is requested to approve an employment agreement with Jedson Johnson to continue his employment in the position of City Auditor. 7. Consider an ordinance appointing Robert J. Beasley as Chief Judge and Sonja H. Galbraith as Judge of the Municipal Court. Council is requested to consider the appointment of Robert J. Beasley as Chief Judge and Sonja H. Galbraith as Judge of the Municipal Court for a term of two years commencing January 1, 2016. 8. Consider the adoption of the 2016 Rules of Order and Procedure and City Council Policies. The Administrative Services Committee has completed its review of council policies and recommends that the attached rules and policies be adopted. The City Council has been briefed on this matter on several occasions and members of the City Council were provided a draft. No comments on the draft have been received since that time. It should be noted that the attached draft contains one change from the last draft provided. That change is found (red-highlighted) in Article II, Division 1, Section 4(E) relating to Council membership in third-party organizations. It should also be noted that the Administrative Services Committee is currently considering a revision to the City’s financial policies. A draft of the proposed revision will be submitted by the Administrative Services Committee in the near future.
Consider a request from Palladium Group regarding a Tax Credit Application. The Palladium Group is considering submitting an application for a 9% housing tax credit project to the Texas Department of Housing and Community Affairs. Approval would permit a multi-family housing development of approximately 160 units on a 9 acre site located on the south side of I-30 in close proximity to Northwest Drive. The applicant is requesting formal support from the City of Garland for the proposed development. This item was presented to Council at the February 2, 2016 Work Session
Hold a public hearing to receive comment on the 2016 Proposed Capital Improvement Program (CIP). A public hearing will be held on the 2016 Proposed Capital Improvement Program (CIP). At the public hearing, all interested persons will be given the opportunity to be heard for or against the proposed program. The 2016 Proposed CIP has been available for public inspection in the City’s libraries, in the City Secretary’s Office, and on the City’s website since January 20, 2016.
Consider an ordinance approving the 2016 Capital Improvement Program. On January 19, 2016 Council was presented with the Proposed Capital Improvement Program (CIP) for 2016. The following day, copies of the Proposed CIP were made available for public inspection at the City libraries, at the City Secretary’s Office, and on the City’s website. The City Council held a Special Budget Work Session on January 23, 2016 to review the proposed program. In addition, a Public Hearing on the proposed CIP was held on February 2, 2016.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Tim Campbell • Eric Barron – Community Multicultural Commission
13. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 14. Adjourn.