Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognition and Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
1. Consider approval of the minutes of the March 15, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Professional Architectural Services Bid No. 4906-15 Ron Hobbs Architects $82,268.00 This request is to incorporate civil engineering and landscape consulting services for the Granger Recreation Center renovation and expansion. b. TMPA Gibbons Creek Reactive Support Bid No. 5254-15 Lambda Construction, Ltd. $175,877.00 This request is to add a T2 breaker foundation and conduit plan as required for the TMPA Gibbons Creek Reactive Support project. City Council Agenda April 5, 2016 Page 3 c. Combined Instrument Transformers Bid No. 5409-15 ABB, Inc. $131,918.00 This request is to purchase nine additional Combined Instrument Transformers for the Lookout Substation. These additional transformers are necessary due to a reconfiguration to the substation to accommodate the RagingWire data center. d. Professional Services for Carver 3 Renovation Bid No. 5758-15 GSR Andrade Architects $34,500.00 This request is to incorporate additional architectural and engineering services for Carver 3 Phase II Renovation. e. Library RFID and AMH Equipment Bid No. 5861-15 Tech Logic $1,307,811.17 This request is to equip all Library facilities with Radio Frequency Identification (RFID) and Automated Materials Handling (AMH) equipment. This equipment will allow materials to be automatically checked in from a patron’s account whether the Library is open or closed. f. Labor for LED Street Light Conversion Bid No. 6161-16 T&D Solutions, LLC $500,000.00 This request is to provide the labor associated with Garland Power and Light’s LED Street Light Conversion project. g. GP&L Olinger Unit 4 GE Mark V Ovations Controls Bid No. 6197-16 Emerson Process Management $484,243.00 This request is to provide for the replacement of the GP&L Olinger Unit 4 GE Mark V Ovations Controls as part of the Olinger Reliability Upgrade CIP project. City Council Agenda April 5, 2016 h. Water and Street Improvements Bid No. 6257-16 Tri-Con Services, Inc. $1,499,038.40 This request is to provide Water Improvements at Stonewall Street, Springbranch Drive, and Meridian Way. i. Crane Truck Bid No. 6373-16 Sam Pack’s Five Star Ford $136,657.80 This request is to purchase a seven ton Crane Truck to be used by the Water Department in their daily operations. j. Boiler Tube Analysis Bid No. 6383-16 David N. French, Metallurgist $8,736.00 This request is to provide for additional Boiler Tube Analysis on Spencer Units 4 and 5 and Olinger Units 1 and 3. k. Professional Engineering and Monitoring Bid No. 6386-16 Weaver Consultants Group $270,343.00 This request is to provide professional services for general engineering, groundwater monitoring, and perimeter gas probe monitoring for Environmental Waste Services – Disposal Operations projects. This is a Term Contract with four optional renewals. l. Construction Quality Assurance for Hinton Landfill Bid No. 6387-16 Weaver Consultants Group $134,613.00 Texas Commission on Environmental Quality (TCEQ) requires Construction Quality Assurance (CQA) by a third party engineer (professional of record) for the Hinton Landfill Waste Cell #7 construction project. City Council Agenda April 5, 2016 m. Engineering Services for Substation Bid No. 6418-16 Breaker Replacements Power Engineers, Inc. $193,600.00 This request is to provide Engineering Design Services required for the replacement of eight substation breakers at the Lyons Road and Walnut Road Substations. n. Kennel Resurfacing Bid No. 2886-15 Concord Commercial Services $19,985.00 This request is to provide for additional materials and labor required to prepare and resurface the kennels at Animal Services. o. LED Luminaries for Lighting Project Bid No. 6334-16 Techline, Inc. $377,655.65 TraStar 317,149.00 TOTAL $694,804.65 This request is to maintain LED luminaries in Warehouse inventory to support GP&L’s LED lighting project. This is a Term Contract with four optional renewals. 3. Consider a resolution naming City Hall, located at 200 N. Fifth Street, as the “William E. Dollar” Municipal Building; and providing an effective date. Council is requested to approve a resolution naming City Hall as the “William E. Dollar” Municipal Building. 4. Consider a resolution approving an amendment to the City of Garland Thoroughfare Plan by designating Zion Road as a Type “F” Roadway; and providing an effective date. Council is requested to consider a resolution approving an amendment to the City of Garland Thoroughfare Plan by designating Zion Road as a Type “F” Roadway. City Council Agenda April 5, 2016 5. Consider an ordinance authorizing an amendment to the 2015-16 Operating Budget (Budget Amendment No. 1), providing for supplemental appropriation of funds in the General Fund, the Economic Development Fund, the Equipment Replacement Fund, the Facilities Management Fund, the General Obligation Bond Debt Service Fund, the Infrastructure Repair & Replacement Fund, the Public Safety Grant Funds, the Wastewater Utility Fund, and various funds associated with purchase order encumbrances; and providing an effective date. Council is requested to consider approval of the ordinance amending the 2015- 16 Adopted Budget. 6. Consider by minute action authorizing the City Manager to execute a Consultant Services Agreement with MuniServices, LLC to audit waste hauler franchise fees. At the March 14, 2016 Work Session, Council considered the authorization of a consultant to audit waste hauler franchise fees. 7. Consider by minute action authorizing the City Manager to approve an amendment to a transmission operator, maintenance, and construction services agreement between the City of Garland and the Texas Municipal Power Agency. Several years ago, GP&L took over the transmission operations functions for the TMPA transmission system. The system is substantial, providing transmission needs for the TMPA family of member cities located across the state. TMPA did not have the resources to operate and maintain the system and, because GP&L has those capabilities, the City and TMPA agreed that GP&L would provide those services. The City of Denton, which is also a member of TMPA, desires to do the same on a smaller scale, limited to TMPA transmission assets located in the Denton area. In order to accommodate Denton, it is necessary to amend the City’s agreement with TMPA to carve out those transmission assets that Denton will operate and maintain from the remainder of the TMPA transmission assets that the City will continue to operate and maintain. TMPA
Consider the application of Charlie Shearer requesting approval of 1) a Specific Use Provision for Personal Services on a property zoned Planned Development (PD) District 14-36 for Neighborhood Office Uses with Retail Store/Personal Services allowed by Specific Use Provision only and 2) a variance to Section 2.41 of the Garland Development Code regarding building height. This property is located at 1234 Thomasville Court. (File No. Z 16-04, District 1) The applicant proposes to construct a building for a beauty salon on the property.
Consider the application of IDI Gazeley requesting approval of 1) an amendment to Planned Development (PD) District 92-21 for Industrial Uses and 2) a Concept Plan for the development of a Warehouse, Office/Showroom (Indoor) building on property zoned PD 92-21 for Industrial Uses. This property is located on the east side of Leon Road between McCree Road and Towngate Drive. (File No. Z 16-07, District 5) The applicant requests to amend Planned Development 92-21 to increase the maximum height from thirty (30) feet to forty-two (42) feet for any building or structure within 200 feet of any adjacent residential uses. The request is also to establish a Concept Plan for the development of a 496,000 square-foot Office/Warehouse building.
Hold a public hearing to receive comment on the 2016-2017 CDBG, HOME and ESG Funding At the April 4, 2016 Work Session, Council was provided information regarding the available funding and applications received for CDBG, HOME, and ESG 2016-2017 budget year. As part of the review process, a public hearing is needed to obtain comments from any interested parties.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Stephen W. Stanley • Maria Romero – Senior Citizens Advisory Commission Council Member Jim Cahill • George R. House – Senior Citizens Advisory Commission
Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 12. Adjourn.
Apr 05, 2016 City Council
Call to Order Invocation Pledge of Allegiance
Mayoral Proclamations, Recognition and Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
1. Consider approval of the minutes of the March 15, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Professional Architectural Services Bid No. 4906-15 Ron Hobbs Architects $82,268.00 This request is to incorporate civil engineering and landscape consulting services for the Granger Recreation Center renovation and expansion. b. TMPA Gibbons Creek Reactive Support Bid No. 5254-15 Lambda Construction, Ltd. $175,877.00 This request is to add a T2 breaker foundation and conduit plan as required for the TMPA Gibbons Creek Reactive Support project. City Council Agenda April 5, 2016 Page 3 c. Combined Instrument Transformers Bid No. 5409-15 ABB, Inc. $131,918.00 This request is to purchase nine additional Combined Instrument Transformers for the Lookout Substation. These additional transformers are necessary due to a reconfiguration to the substation to accommodate the RagingWire data center. d. Professional Services for Carver 3 Renovation Bid No. 5758-15 GSR Andrade Architects $34,500.00 This request is to incorporate additional architectural and engineering services for Carver 3 Phase II Renovation. e. Library RFID and AMH Equipment Bid No. 5861-15 Tech Logic $1,307,811.17 This request is to equip all Library facilities with Radio Frequency Identification (RFID) and Automated Materials Handling (AMH) equipment. This equipment will allow materials to be automatically checked in from a patron’s account whether the Library is open or closed. f. Labor for LED Street Light Conversion Bid No. 6161-16 T&D Solutions, LLC $500,000.00 This request is to provide the labor associated with Garland Power and Light’s LED Street Light Conversion project. g. GP&L Olinger Unit 4 GE Mark V Ovations Controls Bid No. 6197-16 Emerson Process Management $484,243.00 This request is to provide for the replacement of the GP&L Olinger Unit 4 GE Mark V Ovations Controls as part of the Olinger Reliability Upgrade CIP project. City Council Agenda April 5, 2016 h. Water and Street Improvements Bid No. 6257-16 Tri-Con Services, Inc. $1,499,038.40 This request is to provide Water Improvements at Stonewall Street, Springbranch Drive, and Meridian Way. i. Crane Truck Bid No. 6373-16 Sam Pack’s Five Star Ford $136,657.80 This request is to purchase a seven ton Crane Truck to be used by the Water Department in their daily operations. j. Boiler Tube Analysis Bid No. 6383-16 David N. French, Metallurgist $8,736.00 This request is to provide for additional Boiler Tube Analysis on Spencer Units 4 and 5 and Olinger Units 1 and 3. k. Professional Engineering and Monitoring Bid No. 6386-16 Weaver Consultants Group $270,343.00 This request is to provide professional services for general engineering, groundwater monitoring, and perimeter gas probe monitoring for Environmental Waste Services – Disposal Operations projects. This is a Term Contract with four optional renewals. l. Construction Quality Assurance for Hinton Landfill Bid No. 6387-16 Weaver Consultants Group $134,613.00 Texas Commission on Environmental Quality (TCEQ) requires Construction Quality Assurance (CQA) by a third party engineer (professional of record) for the Hinton Landfill Waste Cell #7 construction project. City Council Agenda April 5, 2016 m. Engineering Services for Substation Bid No. 6418-16 Breaker Replacements Power Engineers, Inc. $193,600.00 This request is to provide Engineering Design Services required for the replacement of eight substation breakers at the Lyons Road and Walnut Road Substations. n. Kennel Resurfacing Bid No. 2886-15 Concord Commercial Services $19,985.00 This request is to provide for additional materials and labor required to prepare and resurface the kennels at Animal Services. o. LED Luminaries for Lighting Project Bid No. 6334-16 Techline, Inc. $377,655.65 TraStar 317,149.00 TOTAL $694,804.65 This request is to maintain LED luminaries in Warehouse inventory to support GP&L’s LED lighting project. This is a Term Contract with four optional renewals. 3. Consider a resolution naming City Hall, located at 200 N. Fifth Street, as the “William E. Dollar” Municipal Building; and providing an effective date. Council is requested to approve a resolution naming City Hall as the “William E. Dollar” Municipal Building. 4. Consider a resolution approving an amendment to the City of Garland Thoroughfare Plan by designating Zion Road as a Type “F” Roadway; and providing an effective date. Council is requested to consider a resolution approving an amendment to the City of Garland Thoroughfare Plan by designating Zion Road as a Type “F” Roadway. City Council Agenda April 5, 2016 5. Consider an ordinance authorizing an amendment to the 2015-16 Operating Budget (Budget Amendment No. 1), providing for supplemental appropriation of funds in the General Fund, the Economic Development Fund, the Equipment Replacement Fund, the Facilities Management Fund, the General Obligation Bond Debt Service Fund, the Infrastructure Repair & Replacement Fund, the Public Safety Grant Funds, the Wastewater Utility Fund, and various funds associated with purchase order encumbrances; and providing an effective date. Council is requested to consider approval of the ordinance amending the 2015- 16 Adopted Budget. 6. Consider by minute action authorizing the City Manager to execute a Consultant Services Agreement with MuniServices, LLC to audit waste hauler franchise fees. At the March 14, 2016 Work Session, Council considered the authorization of a consultant to audit waste hauler franchise fees. 7. Consider by minute action authorizing the City Manager to approve an amendment to a transmission operator, maintenance, and construction services agreement between the City of Garland and the Texas Municipal Power Agency. Several years ago, GP&L took over the transmission operations functions for the TMPA transmission system. The system is substantial, providing transmission needs for the TMPA family of member cities located across the state. TMPA did not have the resources to operate and maintain the system and, because GP&L has those capabilities, the City and TMPA agreed that GP&L would provide those services. The City of Denton, which is also a member of TMPA, desires to do the same on a smaller scale, limited to TMPA transmission assets located in the Denton area. In order to accommodate Denton, it is necessary to amend the City’s agreement with TMPA to carve out those transmission assets that Denton will operate and maintain from the remainder of the TMPA transmission assets that the City will continue to operate and maintain. TMPA
Consider the application of Charlie Shearer requesting approval of 1) a Specific Use Provision for Personal Services on a property zoned Planned Development (PD) District 14-36 for Neighborhood Office Uses with Retail Store/Personal Services allowed by Specific Use Provision only and 2) a variance to Section 2.41 of the Garland Development Code regarding building height. This property is located at 1234 Thomasville Court. (File No. Z 16-04, District 1) The applicant proposes to construct a building for a beauty salon on the property.
Consider the application of IDI Gazeley requesting approval of 1) an amendment to Planned Development (PD) District 92-21 for Industrial Uses and 2) a Concept Plan for the development of a Warehouse, Office/Showroom (Indoor) building on property zoned PD 92-21 for Industrial Uses. This property is located on the east side of Leon Road between McCree Road and Towngate Drive. (File No. Z 16-07, District 5) The applicant requests to amend Planned Development 92-21 to increase the maximum height from thirty (30) feet to forty-two (42) feet for any building or structure within 200 feet of any adjacent residential uses. The request is also to establish a Concept Plan for the development of a 496,000 square-foot Office/Warehouse building.
Hold a public hearing to receive comment on the 2016-2017 CDBG, HOME and ESG Funding At the April 4, 2016 Work Session, Council was provided information regarding the available funding and applications received for CDBG, HOME, and ESG 2016-2017 budget year. As part of the review process, a public hearing is needed to obtain comments from any interested parties.
Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Council Member Stephen W. Stanley • Maria Romero – Senior Citizens Advisory Commission Council Member Jim Cahill • George R. House – Senior Citizens Advisory Commission
Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 12. Adjourn.