Call to Order Invocation Pledge of Allegiance
Mayoral Proclamation, Recognitions, & Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the August 16, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Dump Trucks for Water and Wastewater Bid No. 6844-16 Freightliner of Austin $188,503.00 This request is to purchase two dump trucks to be used by the Water and Wastewater Departments in their daily operations. b. Heavy Duty Trucks for Street Department Bid No. 6884-16 Volvo & Mack Trucks of Waco $970,282.00 This request is to purchase three dump trucks and four tractor trucks to be used by the Street Department in their daily operations. c. Steel Structures for GP&L Swindell Substation Rebuild Bid No. 6752-16 Dis-Tran Steel, LLC $299,627.00 Optional Contingency 29,962.70 TOTAL $329,589.70 This request is to purchase nine tubular steel structures necessary for the rebuild of the Swindell Substation and Greenville to Olinger transmission line termination. Due to the complex nature of the project, an optional contingency is included for any unforeseen additional work that may be required. d. SEL RTU Automation Controllers Bid No. 6820-16 Schweitzer Engineering Laboratories $124,443.00 This request is to replace seventeen SEL Remote Telemetry Units (RTUs) that are running Windows XP and cannot accept current system updates. These RTUs are critical components in Garland Power & Light's SCADA system. e. Water, Wastewater, Sanitary Sewer, and Paving Improvements Bid No. 6734-16 SYB Construction Company, Inc. $1,313,988.50 This request is to provide for the construction of approximately 62 linear feet of 6-inch water, 1,559 linear feet of 8-inch water, 20 linear feet of 6-inch wastewater, and 2,602 linear feet of 8-inch wastewater all by open cut; and 595 linear feet of 8-inch wastewater by pipe bursting along with 2,570 square yards of pavement replacement and all incidentals. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. Z 16-13, D.R. Rankin PLLC Consider an ordinance amending the Garland Development Code of the City of Garland by approving 1) an amendment to the Concept Plan for Planned Development (PD) District 15-45, 2) a Detail Plan for Multi-Family Uses on property zoned Planned Development (PD) 15-45 District for Single-Family-5 (SF-5) Uses, Multi-Family Uses on a 17.892-acre tract of land located at the north intersection of Arapaho Road and north Garland Road; providing for conditions, restrictions, and regulations; and providing for a penalty and an effective date. b. Zoning File No. Z 16-26, Craig Turner Consider an ordinance amending the Garland Development Code of the City of Garland by approving a change in zoning from Agricultural (AG) District to Single-Family-10 (SF-10) District on a 2.0-acre tract of land located at 3926 Zion Road; providing for conditions, restrictions, and regulations; and providing for a penalty and an effective date. 4. Consider an ordinance to issue Tax Notes, Series 2016 At the August 15, 2016 Work Session, Council considered authorizing the issuance of tax notes in the amount of $7,350,000 million to provide funding for street improvements plus debt issuance costs. Issuance of the Tax Notes will not increase the Fiscal Year 2016-17 General Obligation Debt Service tax rate because of savings realized from the commercial paper program. 5. Consider a resolution authorizing a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) - single year - 2017 Comprehensive Grant in the amount of $389,872.39; and providing an effective date. Council is requested to approve a resolution authorizing the City Manager to accept the State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant for FY 2016-17 in the amount of $389,872.39. 6. Consider a resolution authorizing the City Manager to execute an Interlocal Agreement with the City of Georgetown and authorizing the purchase of Customer Information System Consulting Services pursuant to that interlocal agreement; and providing an effective date. At the August 15, 2016 City Council Work Session, an Interlocal Agreement with the City of Georgetown was presented for discussion. City of Georgetown has an existing contract with Westin Engineering, Inc. that Garland IT and Customer Service would like to utilize. Westin Engineering, Inc. will assist with requirements definition, RFP creation, and evaluation of potential utility billing solutions. 7. Consider a resolution regarding the City's option to extend the term of its Power Sales Contract with Texas Municipal Power Agency, as amended, and direction to the City Manager, or his designee, to provide written notice of this election to TMPA; and providing an effective date. Council is requested to consider a resolution regarding the City's option to extend the term of its Power Sales Contract with Texas Municipal Power Agency. 8. Sale of Certain Assets by TMPA Council is requested to consider a resolution approving and authorizing the sales of certain assets by the Texas Municipal Power Agency and the refunding of certain agency financial obligations in connection with TMPA's sales of assets. The resolution will also authorize the Mayor to act on the City's behalf in executing amendments to several existing agreements involving TMPA in order to accommodate the proposed sales and the associated refunding.
f. Holford Road Alignment Study - President George Bush Turnpike to City Limits Bid No. 6878-16 R-Delta Engineers, Inc. $271,440.00 This request is to provide professional services for an alignment study of Holford Road from the President George Bush Turnpike to City Limits. g. Holford Road Alignment Study - Arapaho Road to President George Bush Turnpike Bid No. 6877-16 R-Delta Engineers, Inc. $341,100.00 This request is to provide professional services for an alignment study of Holford Road from Arapaho Road to the President George Bush Turnpike.
ITEMS FOR INDIVIDUAL CONSIDERATION Speaker Regulations: Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium. Consider a request to waive payment of the Reforestation and Tree Management Fund R-Delta Engineers, Inc., is requesting a waiver of the required payment to the Reforestation and Tree Management Fund as outlined in the Garland Development Code Chapter 4: Article 4: Tree Preservation & Mitigation.
Hold a public hearing regarding the 2016-17 Proposed Budget Section 5, Article VII, of the City Charter requires that a Public Hearing be held on the Proposed Budget for the coming fiscal year. At the Public Hearing, all interested persons shall be given an opportunity to be heard for or against any proposed item in the Budget. The Proposed Budget for 2016-17 has been available for public inspection in the City libraries, in the City Secretary’s Office, and on the City’s website since August 3, 2016. Previous Public Hearings were held on August 16 and August 25, 2016.
Hold a public hearing regarding the Proposed 2016-17 Tax Rate The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the rollback tax rate or the effective rate until the governing body has held two public hearings on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065. The 2016-17 Proposed Budget is based on a tax rate of 70.46 cents per $100 of valuation, which does exceed the effective tax rate of 64.20 cents and the rollback rate of 69.83 cents due to a 10.6% increase in taxable values. This budget will raise more total property taxes than last year’s budget by $7,458,690 or 9.44%, and of that amount, $785,374 is tax revenue to be raised from new property added to the tax roll this year. Previous public hearings were held on August 16 and August 25, 2016.
Adoption of the 2016-17 Budget In accordance with the City Charter, the City Manager presented his recommended Budget for fiscal year 2016-17 to the City Council on August 2, 2016. Copies were made available for public inspection at the City libraries, at the City Secretary’s Office, and on the City’s website. Public hearings were held on August 16, August 25, and September 6, 2016. An ordinance reflecting final decisions regarding the Budget for 2016-17 and revised budgets will be prepared for the Mayor's signature upon final direction from the City Council.
Adoption of 2016-17 Property Tax Rate The City Council has considered an Ad Valorem Tax Rate of 70.46 cents per $100 of valuation for the fiscal year beginning October 1, 2016. All meetings, notices, and public hearing requirements related to the adoption of the Tax Rate have been met in accordance with State law. Council is requested to consider approving an ordinance setting the Ad Valorem Tax Rate at 70.46 cents per $100 of valuation for 2016-17.
Rate and Fee Changes for 2016-17 In considering the 2016-17 Proposed Budget, the City Council reviewed the adjustments to existing rates and fees. Revenue estimates included in the 2016-17 Proposed Budget are based on these actions. An ordinance will be prepared for the Mayor's signature once final direction has been given by the City Council.
Consider an ordinance of the City of Garland establishing civil service classifications within the Police and Fire Departments; prescribing the number of positions in each classification; prescribing the base salary and types of pay for those classifications; and providing an effective date.\ Pursuant to Chapter 143 of the Local Government Code of Texas, the City Council must establish the civil service classifications in the Police and Fire Departments, the number of positions in each classification, the base salary, and the types of incentive pays for each classification.
16. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 17. Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Verizon FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.
Sep 06, 2016 City Council
Call to Order Invocation Pledge of Allegiance
Mayoral Proclamation, Recognitions, & Announcements
The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
All items under this section are recommended for approval by a single motion of Council, without discussion. Council has been briefed on these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the August 16, 2016 Regular Meeting. 2. Consider approval of the following bids: a. Dump Trucks for Water and Wastewater Bid No. 6844-16 Freightliner of Austin $188,503.00 This request is to purchase two dump trucks to be used by the Water and Wastewater Departments in their daily operations. b. Heavy Duty Trucks for Street Department Bid No. 6884-16 Volvo & Mack Trucks of Waco $970,282.00 This request is to purchase three dump trucks and four tractor trucks to be used by the Street Department in their daily operations. c. Steel Structures for GP&L Swindell Substation Rebuild Bid No. 6752-16 Dis-Tran Steel, LLC $299,627.00 Optional Contingency 29,962.70 TOTAL $329,589.70 This request is to purchase nine tubular steel structures necessary for the rebuild of the Swindell Substation and Greenville to Olinger transmission line termination. Due to the complex nature of the project, an optional contingency is included for any unforeseen additional work that may be required. d. SEL RTU Automation Controllers Bid No. 6820-16 Schweitzer Engineering Laboratories $124,443.00 This request is to replace seventeen SEL Remote Telemetry Units (RTUs) that are running Windows XP and cannot accept current system updates. These RTUs are critical components in Garland Power & Light's SCADA system. e. Water, Wastewater, Sanitary Sewer, and Paving Improvements Bid No. 6734-16 SYB Construction Company, Inc. $1,313,988.50 This request is to provide for the construction of approximately 62 linear feet of 6-inch water, 1,559 linear feet of 8-inch water, 20 linear feet of 6-inch wastewater, and 2,602 linear feet of 8-inch wastewater all by open cut; and 595 linear feet of 8-inch wastewater by pipe bursting along with 2,570 square yards of pavement replacement and all incidentals. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. Z 16-13, D.R. Rankin PLLC Consider an ordinance amending the Garland Development Code of the City of Garland by approving 1) an amendment to the Concept Plan for Planned Development (PD) District 15-45, 2) a Detail Plan for Multi-Family Uses on property zoned Planned Development (PD) 15-45 District for Single-Family-5 (SF-5) Uses, Multi-Family Uses on a 17.892-acre tract of land located at the north intersection of Arapaho Road and north Garland Road; providing for conditions, restrictions, and regulations; and providing for a penalty and an effective date. b. Zoning File No. Z 16-26, Craig Turner Consider an ordinance amending the Garland Development Code of the City of Garland by approving a change in zoning from Agricultural (AG) District to Single-Family-10 (SF-10) District on a 2.0-acre tract of land located at 3926 Zion Road; providing for conditions, restrictions, and regulations; and providing for a penalty and an effective date. 4. Consider an ordinance to issue Tax Notes, Series 2016 At the August 15, 2016 Work Session, Council considered authorizing the issuance of tax notes in the amount of $7,350,000 million to provide funding for street improvements plus debt issuance costs. Issuance of the Tax Notes will not increase the Fiscal Year 2016-17 General Obligation Debt Service tax rate because of savings realized from the commercial paper program. 5. Consider a resolution authorizing a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) - single year - 2017 Comprehensive Grant in the amount of $389,872.39; and providing an effective date. Council is requested to approve a resolution authorizing the City Manager to accept the State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant for FY 2016-17 in the amount of $389,872.39. 6. Consider a resolution authorizing the City Manager to execute an Interlocal Agreement with the City of Georgetown and authorizing the purchase of Customer Information System Consulting Services pursuant to that interlocal agreement; and providing an effective date. At the August 15, 2016 City Council Work Session, an Interlocal Agreement with the City of Georgetown was presented for discussion. City of Georgetown has an existing contract with Westin Engineering, Inc. that Garland IT and Customer Service would like to utilize. Westin Engineering, Inc. will assist with requirements definition, RFP creation, and evaluation of potential utility billing solutions. 7. Consider a resolution regarding the City's option to extend the term of its Power Sales Contract with Texas Municipal Power Agency, as amended, and direction to the City Manager, or his designee, to provide written notice of this election to TMPA; and providing an effective date. Council is requested to consider a resolution regarding the City's option to extend the term of its Power Sales Contract with Texas Municipal Power Agency. 8. Sale of Certain Assets by TMPA Council is requested to consider a resolution approving and authorizing the sales of certain assets by the Texas Municipal Power Agency and the refunding of certain agency financial obligations in connection with TMPA's sales of assets. The resolution will also authorize the Mayor to act on the City's behalf in executing amendments to several existing agreements involving TMPA in order to accommodate the proposed sales and the associated refunding.
f. Holford Road Alignment Study - President George Bush Turnpike to City Limits Bid No. 6878-16 R-Delta Engineers, Inc. $271,440.00 This request is to provide professional services for an alignment study of Holford Road from the President George Bush Turnpike to City Limits. g. Holford Road Alignment Study - Arapaho Road to President George Bush Turnpike Bid No. 6877-16 R-Delta Engineers, Inc. $341,100.00 This request is to provide professional services for an alignment study of Holford Road from Arapaho Road to the President George Bush Turnpike.
ITEMS FOR INDIVIDUAL CONSIDERATION Speaker Regulations: Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium. Consider a request to waive payment of the Reforestation and Tree Management Fund R-Delta Engineers, Inc., is requesting a waiver of the required payment to the Reforestation and Tree Management Fund as outlined in the Garland Development Code Chapter 4: Article 4: Tree Preservation & Mitigation.
Hold a public hearing regarding the 2016-17 Proposed Budget Section 5, Article VII, of the City Charter requires that a Public Hearing be held on the Proposed Budget for the coming fiscal year. At the Public Hearing, all interested persons shall be given an opportunity to be heard for or against any proposed item in the Budget. The Proposed Budget for 2016-17 has been available for public inspection in the City libraries, in the City Secretary’s Office, and on the City’s website since August 3, 2016. Previous Public Hearings were held on August 16 and August 25, 2016.
Hold a public hearing regarding the Proposed 2016-17 Tax Rate The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the rollback tax rate or the effective rate until the governing body has held two public hearings on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065. The 2016-17 Proposed Budget is based on a tax rate of 70.46 cents per $100 of valuation, which does exceed the effective tax rate of 64.20 cents and the rollback rate of 69.83 cents due to a 10.6% increase in taxable values. This budget will raise more total property taxes than last year’s budget by $7,458,690 or 9.44%, and of that amount, $785,374 is tax revenue to be raised from new property added to the tax roll this year. Previous public hearings were held on August 16 and August 25, 2016.
Adoption of the 2016-17 Budget In accordance with the City Charter, the City Manager presented his recommended Budget for fiscal year 2016-17 to the City Council on August 2, 2016. Copies were made available for public inspection at the City libraries, at the City Secretary’s Office, and on the City’s website. Public hearings were held on August 16, August 25, and September 6, 2016. An ordinance reflecting final decisions regarding the Budget for 2016-17 and revised budgets will be prepared for the Mayor's signature upon final direction from the City Council.
Adoption of 2016-17 Property Tax Rate The City Council has considered an Ad Valorem Tax Rate of 70.46 cents per $100 of valuation for the fiscal year beginning October 1, 2016. All meetings, notices, and public hearing requirements related to the adoption of the Tax Rate have been met in accordance with State law. Council is requested to consider approving an ordinance setting the Ad Valorem Tax Rate at 70.46 cents per $100 of valuation for 2016-17.
Rate and Fee Changes for 2016-17 In considering the 2016-17 Proposed Budget, the City Council reviewed the adjustments to existing rates and fees. Revenue estimates included in the 2016-17 Proposed Budget are based on these actions. An ordinance will be prepared for the Mayor's signature once final direction has been given by the City Council.
Consider an ordinance of the City of Garland establishing civil service classifications within the Police and Fire Departments; prescribing the number of positions in each classification; prescribing the base salary and types of pay for those classifications; and providing an effective date.\ Pursuant to Chapter 143 of the Local Government Code of Texas, the City Council must establish the civil service classifications in the Police and Fire Departments, the number of positions in each classification, the base salary, and the types of incentive pays for each classification.
16. Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act. 17. Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Verizon FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.