Printed Agenda

AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
September 5, 2017
7:00 p.m.

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible. Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

CITY COUNCIL GOALS 2020
(Adopted by Resolution No. 9402 on December 20, 2005)

Sustainable quality development and redevelopment
Financially stable government with tax base that supports community needs
Defends rightful powers of municipalities
Fully informed and engaged citizenry
Consistent delivery of reliable City services
Safe, family-friendly neighborhoods
Embrace diversity

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.

MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.

Consider approval of the minutes of the August 15 Regular Meeting and the August 24 Special Session.

Consider approval of the following bids:

GP&L Underground Cable Replacement		Bid No. 0875-17

Infratech Corporation	$352,508.42
Optional Contingency	35,251.00
TOTAL:	$387,759.42

This request is to provide for the replacement of four underground cable loops in the GP&L electrical distribution system. This project is in support of the system-wide Underground Cable Replacement Program. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Transmission & Distribution Building Improvements - A/E Professional Services		Bid No. 6864-16

MPI Architects	$16,000.00
Optional Contingency	13,350.00
TOTAL:	$29,350.00

This request is to provide additional A/E Professional Services for the Transmission & Distribution building improvements. During demolition, unforeseen conditions related to existing power and wall construction necessitated more extensive demolition and renovation in the amount of $16,000 to the Administration area. Due to the complex nature of the project, an Optional Contingency of $13,350 is included for any additional unforeseen conditions that may exist. This Change Order is to increase funding for necessary professional services related to the project. Additional construction funding was previously authorized at the July 5, 2017 Council Meeting. This Change Order increases the original PO 24724 from $52,850.00 to $82,200.00, or 55.5%.

Transformer and Electrical Equipment Services for GP&L and TMPA		Bid No. 0938-17

City Transformer Service	$750,000.00

This request is to provide maintenance and repair services for electric power deliver equipment including substation transformers, circuit breakers, and gas and oil analyses for GP&L and TMPA on an as-needed basis. This is a term agreement with two optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $2,250,000 over the life of the agreement. Expenditures will not exceed appropriated funds. Any TMPA expenses will be reimbursed at 100%.

Transmission & Distribution Building Improvements - Asbestos Abatement		Bid No. 0996-17

Custard Construction Services	$3,971.00

This request is to provide additional Asbestos Abatement Services for the Transmission & Distribution building improvements. During demolition, unforeseen additional asbestos was uncovered necessitating additional abatement. This Change Order increases the original PO 26084 from $7,656.00 to $11,627.00, or 51.9%.

Fleet Services Renovation		Bid No. 0170-17

Hill & Wilkinson General Contractors	$39,981.05

The purpose of this request is to provide additional renovation for the Fleet Services building improvements. These additional services include fiberglass reinforced plastic wall covering in high traffic areas, modifications to steel structure at west parapet, storefront door at Office 115B for better visibility to work areas being supervised, and new vinyl composition tile in Office 206. Change Orders #1 through #3 increased the original PO 25236 from $1,226,477.00 to $1,276,245.32. This Change Order #4 increases the original PO 25236 from $1,226,477.00 to $1,316,226.37, or 7.3%.

2017 Garland Alley Improvements - Phase 2A		Bid No. 0933-17

Tri-Con Services, Inc.	$624,000.00

The purpose of this request is to reconstruct 3,500 square yards of alley pavement, three alleys, and 215 square yards of driveway pavement, including all incidentals. The request also includes replacement of approximately 2,000 linear feet of 8" sanitary sewer mains located in the affected alleys.

Autotransformer for the Dent Road Substation		Bid No. 0855-17

Butler and Land, Inc.	$1,529,620.00
Optional Contingency	72,000.00
TOTAL:	$1,601,620.00

The purpose of this request is to purchase an Autotransformer for the Dent Road 138 kV Switchyard project that was approved in the 2017 GP&L CIP Budget. This is an approved ERCOT project to develop a third transmission feed into the City of Greenville. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration.

Zoning File No. Z 17-22, Big Red Dog Engineering (District 5)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an amendment to Planned Development (PD) District 13-31, 2) an amendment to a Concept Plan, 3) a Detail Plan, and 4) a Specific Use Provision for a Car Wash, (Automated/Rollover) Use on property zoned Planned Development (PD) District 13-31 for Community Retail Uses on a 2.39-acre tract of land located at 3401 South Garland Avenue; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code Of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Zoning File No. Z 17-23, Skorburg Company (District 2)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an amendment to Planned Development (PD) District 17-11, and 2) a Detail Plan for Dwelling, Single-Family Detached on a property zoned Planned Development (PD) District 17-11 for Dwelling, Single-Family Detached Dwelling use on a 11.721-acre tract of land located at the north corner of East Centerville Road and South Country Club Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; a Savings Clause and a Severability Clause; and providing an effective date.

Zoning No. Z 17-31, Balcones Urban, LLC (District 7)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a change in zoning from Agricultural (AG) District to Single Family-7 (SF-7) District on a 7.05-acre tract of land located northeast of the northeast intersection of Holford Road and Arapaho Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Consider an ordinance authorizing an amendment to the 2017 Capital Improvement Program, providing for the supplemental appropriation of funds in the Electric Utility Program; and providing an effective date.

Council is requested to consider approval of an ordinance amending the 2017 Capital Improvement Program.

Consider by minute action the reappointment of Dr. Timothy Lambert for a two-year term as the Garland Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services.

Council is requested to consider approving by minute action the reappointment of Dr. Timothy Lambert for a two-year term as the Garland Health Authority and authorize the City Manger to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services.

Consider a resolution authorizing a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) - single year - 2018 Comprehensive Grant in the amount of $391,230.15; and providing an effective date.

Council is requested to approve a resolution authorizing the City Manager to accept the State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant for FY 2017-2018 in the amount of $391,230.15.

Consider a resolution authorizing the submission and acceptance of an application to the Bureau of Justice Assistance for grant under the 2017 Edward Byrne Memorial Justice Assistance Grant Program; and providing an effective date.

Council is requested to approve a resolution authorizing the Police Department to apply for the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) program.

Consider a resolution of the City of Garland, Texas ("CITY") authorizing the Mayor to act on the City's behalf in executing an amendment to the Joint Operating Agreement (The "JOA") by and between, and among, Texas Municipal Power Agency (THE "AGENCY") and the cities of Bryan, Denton, Garland, and Greenville (Collectively, the "PARTIES") and acknowledging effective notice from the agency regarding its intent to issue transmission debt (as defined in the JOA) and approving such issuance by the agency.

Council is requested to consider approving a resolution authorizing the Mayor to execute, on the City's behalf, Amendment No. 2 to the Joint Operating Agreement by, between, and among the Texas Municipal Power Agency and the cities of Garland, Bryan, Denton, and Greenville.

Consider a resolution approving the abandonment, release, and conveyance of utility and electric easements in The Mansions subdivision; authorizing the Mayor of the City of Garland to execute a deed conveying the property interest to Western Rim Investors, LP; and providing an effective date.

Council is requested to approve a resolution authorizing the Mayor to execute a Deed Without Warranty that abandons the 20-foot Utility Easement and the 20-foot Electric Distribution Easement to the current property owner, Western Rim Investors, L.P.

10.

Consider an ordinance authorizing the issuance of "City of Garland, Texas, Tax Notes, Series 2017:; specifying the terms and features of said notes levying a continuing direct annual ad valorem tax for the payment of said notes; and resolving other matters incident and related to the issuance, sale, payment, and delivery of said notes, including the approval and execution of a Paying Agent/Registrar Agreement and a Purchase Letter; and providing an effective date.

At the August 14, 2017 Work Session, Council considered authorizing the issuance of tax notes in the amount of $8,305,000. Savings realized from General Obligation Commercial Paper Program provide the City the ability to issue tax notes that are used to supplement the street and infrastructure funding and provide short-term funding for other capital projects. The notes will be paid off within one year and will not impact the debt service tax rate.

ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.

11.

Hold a Public Hearing and consider a resolution approving an amendment to the Garland Thoroughfare Plan by extending Guthrie Road as a Type E from Broadway Boulevard to the IH 30 Frontage Road; and providing an effective date.

Council is requested to consider holding a public hearing regarding the amendment of the Thoroughfare Plan to include Guthrie Road between Broadway Boulevard and the Eastbound IH 30 Frontage Road. At the conclusion of the public hearing, Council is requested to consider approving a resolution to the amendment of the Thoroughfare Plan to include Guthrie Road between Broadway Boulevard and the Eastbound IH 30 Frontage Road.

12.

Continuation of public hearing(s) and re-setting the adoption date on the 2017-2018 tax rate

Council is requested to hold a public hearing on the proposed tax rate for 2017-2018 and set the final adoption of a tax rate for September 19, 2017.


13.		Hold public hearings on:

	a.	Consider the application of the City of Garland, requesting approval of an amendment to Planned Development (PD) District 15-20 for Mixed Use to remove the Transition Zone located at the southwest corner of Campbell Road and Lookout Drive and re-zone to Mixed Use-Mixed Residential. This property is generally located northeast of PGBT/SH 190, west of Holford Road, and south of the city limits line. (File No. Z 17-35, District 1) BEING various tracts of land together comprising approximately 300 acres, generally located within the boundaries of North President George Bush Turnpike (south and west), the City of Garland city limits line (north), and Holford Road (east). The subject property excludes the following tracts: Lot 1, Block 1 Gurdwara Akaljot; Lot 36, Block 1, Pot O’ Gold; Lot 1, Block 1, Campbell Firewheel Addition; Lot 1, Block 1, Montessori School Addition; Lots 1 and 2, Block 1, Campbell Ferris Addition; Lots 2A and 2B-R, Blackburn State Highway 190 Addition. The property is generally located northeast of PGBT/SH 190, west of Holford Road, and south of the city limits line. Approval of the proposal would remove the existing Transition Zone from the southwest corner of Campbell Road and Lookout Drive, in order to allow Data Center use by right at that location. The Transition Zone is designated on the Zoning Framework Plan for residential, neighborhood serving office, and retail use.

14.		Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications. Mayor Douglas Athas John Kaiwi - Board of Adjustment Sal Liberto - Building and Fire Code Board Ken Risser - Citizens Environmental and Neighborhood Services Committee Jennifer Nguyen - Community Multicultural Commission Charles Pickitt - Community Multicultural Commission Ali Said - Community Multicultural Commission Kenneth Rogers - Community Multicultural Commission Joann Traylor - Garland Cultural Arts Commission Bettye Haynes - Library Board Elizabeth Berry - Parks and Recreation Board Shirley Robnett - Senior Citizens Advisory Board Allan Stafford - Tax Increment Finance District Board (Downtown) Morgan Jones - Tax Increment Finance District Board (South) Mark Tyler - Property Standards Board

15.		Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.

16.		Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.