Agenda

AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
March 20, 2018
7:00 p.m.

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible. Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

Strategic Focus Areas
In November 2017, Council adopted ten Key Focus Areas reflecting the attributes they want to accurately describe the Garland community.

Growing Economic Base
Commercially Thriving Downtown
Well-Maintained City Infrastructure
Enhanced Quality of Life through Amenities, Arts, and Events
Safe Community
Vibrant Neighborhoods and Commercial Centers
Reliable, Cost Efficient Utility Services
Customer-Focused City Services
Sound Governance and Finances
Future-Focused City Organization

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.

MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.

Consider approval of the minutes of the March 6, 2018 Regular Meeting.

Consider approval of the following bids:

RCWWTP Lift Station and Effluent Pump Station Electrical Upgrade		Bid No. 0465-18

Gupta & Associates, Inc.	$526,186.00

The purpose of this request is to provide professional engineering services for the upgrade of the Rowlett Creek Lift Station Electrical Building and the installation of a new final effluent pump and variable frequency drive. The Lift Station Electrical Building contains electrical gear that is obsolete, and the installation of a new final effluent pump was recommended in the Wastewater Treatment Master Plan completed in 2016. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Street Department Concrete Repairs		Bid No. 0317-18

XIT Paving and Construction, Inc.	$7,000,000.00
Vescorp Construction, LLC	1,500,000.00
TOTAL:	8,500,000.00

This request is to remove and replace failed concrete pavement on streets and alleys throughout the city.

Duck Creek Wastewater Treatment Plant Primary Clarifiers Improvements		Bid No. 0268-18

Red River Construction	$1,840,000.00

The purpose of this request is to provide upgrades and modifications to existing Duck Creek Wastewater Treatment Plant primary clarifiers including new drive units. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Rowlett Creek Wastewater Treatment Plant Primary Clarifier		Bid No. 0263-18

Red River Construction	$779,900.00

The purpose of this request is to provide clarifier upgrades for Rowlett Creek Wastewater Treatment Plant. The project includes internal structural demolition and modifications of the existing primary clarifier, and installation of upgraded equipment. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Replacement Golf Carts		Bid No. 0501-18

C&M Air Cooled Engine, Inc.	$636,840.00

The purpose of this request is to replace the golf carts used at the Bridges Course. Golf carts have historically been replaced every three years to ensure not only reliability but also patron safety. This request is to replace 110 carts that have been in service since 2014 and add an additional 10 carts to accommodate the increase of patrons golfing on weekends. The replacement carts utilize new maintenance-free battery technology and are warrantied for 5 years instead of the typical 3-year period. This request also includes the replacement of maintenance cart haulers which are used in the day-to-day operation of maintaining the golf course. The current maintenance cart hauler fleet is over 7 years old with some units out of service.

Toughbook Computers for Police Department		Bid No. 0510-18

GTS Technology Solutions, Inc.	$608,428.89

The purpose of this request is to provide replacement Toughbook computers for the Garland Police Department. The Toughbooks are used by Police Officers to review reports and records. The updated hardware and software will also help to ensure the safety of Garland. This purchase is being funded through the IT Replacement Fund.

Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration.

Zoning File No. Z 18-13, Winkelmann & Associates, Inc. (District 5)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an amended Concept Plan and 2) a Detail Plan for Dwelling, Multi-Family Use on an 11.915-acre tract of land zoned Planned Development (PD) 11-32 District for Multi-Family Uses and Retail Uses and located at 4689 Saturn Road and 1651, 1551 and 1451 Marketplace Drive; providing for conditions, restrictions and regulations; providing for a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Zoning File No. Z 18-03, RGA Architects (District 5)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Specific Use Provision for a High Risk Use on a 12.808-acre tract of land zoned Industrial (IN) District and located at 3502 Regency Crest Drive; providing for conditions, restrictions, and regulations; providing for a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Zoning File No. Z 18-05, Monk Consulting (District 3)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a 1) an Amendment to Planned Development (PD) 97-39 District for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Church or Place of Worship on an 18.04-acre tract of land zoned Planned Development (PD) 97-39 District for Community Retail Uses and located at 4440 Waterhouse Boulevard; providing for conditions, restrictions and regulations; providing for a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Zoning File No. Z 18-07, Hidden Oaks Lot Venture, Ltd. (District 1)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an Amendment to Planned Development (PD) 17-04 District for Single-Family Attached (Townhouse) Uses and 2) an Amended Detail Plan for Dwelling, Single-Family Attached (Townhouse) on a 14.251-acre tract of land zoned Planned Development (PD) 17-04 District for Single-Family Attached (Townhouse) Uses and located east of Lavon Drive, between Foster Road and Crist Road; providing for conditions, restrictions and regulations; providing for a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

2018 Edward Byrne Memorial Justice Assistance Grant (JAG) - Criminal Justice Division Grant

The Director of the Bureau of Justice Assistance (BJA) has made funds available to the State of Texas Office of the Governor-Criminal Justice Division (CJD) under the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) program for the purpose of reducing crime and improving public safety. The Garland Police Department is eligible to apply to CJD for an estimated award of $59,737.48 under this grant program.

ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.

Hold public hearings on:

The 2018-19 CDBG, HOME and ESG Budgets

Information regarding applications, funding history, and available funds for the Community Development Block Grant (CDBG), HOME Infill Partnership Grant (HOME) and Emergency Solutions Grant (ESG) budgets are provided for Council's information and review.

Proposed changes to the Smoking Ordinance

Hold a public hearing to take public input regarding proposed changes to Article IV, Chapter 22 (Smoking Ordinance). A revised draft that incorporates various conceptual changes proposed thus far by various speakers has been included for discussion purposes only.

Consider the application of Calvert & Co/Architects, Inc., requesting approval of 1) an amendment to Planned Development (PD) District 08-52 for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Automobile Repair, Minor. The property is located at 3300 South Shiloh Road. (File No. Z 18-06, District 5)

BEING all of that 3.096-acre tract of land situated in the John Casey Survey, Abstract Number. 351, in the City of Garland, Dallas County, Texas, and being a tract of land convoyed to RRREI Limited Partnership by deed recorded in Instrument No. 201070205925, of the Deed Records of Dallas County, Texas., and being all of Lot 8R, Block 1 of Wal-Mart Super Center 2 Addition, an addition to the City of Garland, Dallas County, Texas, according to the plat thereof recorded in Volume 87242, Page 15919, Map Records, Dallas County, Texas. The property is located at 3300 South Shiloh Road. The applicant requests to develop a vacant property with a minor automobile repair facility.

Consider the application of ADI, Inc., requesting approval of a Detail Plan for General Office Uses on a property zoned Planned Development (PD) 13-32. This property is located west of the intersection of Guthrie Road and Broadway Boulevard. (File No. Z 17-33, District 4)

BEING a 1.377-acre portion of Lot 1R, Block 1 of Belt Line-30 Shopping Center No. 3 Replat, an addition to the City of Garland, Dallas County Texas, According to the Plat thereof recorded in C.C No. 200900265772, Official Public Records, Dallas County, Texas. The property is located west of the intersection of Guthrie Road and Broadway Boulevard. The applicant proposes to develop the subject property with an approximately 16,000 square-foot office building.

Consider the application of NH Consulting, requesting approval of 1) Amendments to Planned Development (PD) 06-08 District for Community Retail Uses, 2) a Detail Plan for Hotel/Motel, Limited Service and 3) a Specific Use Provision for Hotel/Motel, Limited Service. The property is located at 4002 Easton Meadows Drive. (File No. Z 17-26, District 3)

BEING a 1.8-acre tract of land situated in thein the John Smith Survey, Abstract No. 1360, and in the Thomas Stone Survey, Abstract No. 1330, in the City Of Garland, Dallas County, Texas, and being a remaining part Of the 4.1749 acres tract described in the Special Warranty Deed to Ameritrust, Texas, N .A., Custodian of Rollover Individual Retirement Account for the Benefit of William R. Waugh, dated January 14, 1993, and recorded in Volume 93013, Page 5094 in the Dallas County Deed Records, and also being a part of Lot I, Block I of "Faulkner Meadows No. 2", an addition to the City of Garland, recorded in Volume 83039, Page 0856 in the Dallas County Map Records. The site is located at 4002 Easton Meadows Drive. The applicant proposes the construction of a four-story hotel.

Consider the application of Claymoore Engineering, requesting a Detail Plan approval for Medical/Dental Office use on a property zoned Planned Development (PD) District 06-58 for Community Office (CO) Use. This property is located at 6650 Naaman Forest Boulevard. (File No. Z 18-04, District 7)

BEING a 1.382-acre tract of land and being Lot 2, Block 1 Shoal Creek Office Park, an addition to the City of Garland, Dallas County, Texas, according to the replat recorded under Clerk’s File No. 200600462691, Official Public Records, Dallas County Texas. The property is located at 6650 Naaman Forest Boulevard. The applicant requests approval of a Detail Plan for the development of an approximately 10,000 square-foot Dental/Medical Office.

Consider appointments to Boards and Commissions.

Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.

Council Member Robert Vera

Doug Williams - Plan Commission
Pamela Williams - Property Standards Board

Citizen comments.

Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.

Adjourn.

All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 1.
Meeting Date:	03/20/2018
Item Title:	Minutes March 6, 2018
Submitted By:	Rene Dowl, City Secretary

Summary of Request/Problem
Consider approval of the minutes of the March 6, 2018 Regular Meeting.
Recommendation/Action Requested and Justification

Attachments
March 6 Minutes

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.a.
Meeting Date:	03/20/2018
Item Title:	RCWWTP Lift Station and Effluent Pump Station Electrical Upgrade
Submitted By:	Wes Kucera, Managing Director
Bid Number:	0465-18

Purchase Justification:

Evaluation:

Gupta & Associates, Inc., was selected as the Most Qualified firm for this project from the short list of engineers evaluated and ranked by criteria published in RFQ 3617-16.

Award Recommendation:

*Vendor*	Item	Amount
Gupta & Associates, Inc.	All	$472,786.00
Optional Contingency		53,400.00

	TOTAL:	-------------------------------------- $526,186.00

Basis for Award:	Most Qualified
Purchase Requisition #:	39481

Fiscal Impact

Total Project/Account:	$3,929,244
Expended/Encumbered to Date:	925,192
Balance:	$3,004,052
This Item:	526,186
Proposed Balance:	$2,477,866
Account #:	230-4229-3302900-7101, 235-4229-3302900-7101, and 237-4229-3302900-7101
Fund/Dept/Project – Description and Comments:
Wastewater Treatment CIP Fund / Rowlett Creek WWTP Replacements/Modifications 230-4229-3302900-7101 $449,671 235-4229-3302900-7101 13,736 237-4229-3302900-7101 62,779 $526,186

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2018
Document Location:	Page WW18

Budget Director Approval:	Ron Young	Approval Date:	03/07/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	03/07/2018

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.b.
Meeting Date:	03/20/2018
Item Title:	Street Department Concrete Repairs
Submitted By:	Steve Oliver, Streets Director
Bid Number:	0317-18

Purchase Justification:

The purpose of this request is to remove and replace failed concrete pavement on streets and alleys throughout the city. The bid documents for this project were divided into three sections that would allow the project to be awarded in a way that is most advantageous to the City. The three sections and their award amounts are: Section 1 - arterial/industrial/collector streets ($3,000,000); Section 2 - residential streets ($4,000,000); and Section 3 - alleys ($1,500,000). This is a Term Agreement with four optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $42,500,000 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Eight bids were received and evaluated. XIT Paving and Construction, Inc., was the low bidder on
Sections 1 and 2. Vescorp Construction, LLC, was the low bidder on Section 3. XIT Paving and Construction, Inc., is the contractor for the Street Department's Centerville Road concrete street repair project, and they have proven themselves to be fully capable of completing this project. Vescorp Construction, LLC, has not previously completed a construction project with the City of Garland; however, they have completed similar work for other cities in the area. All of their references indicated that they are a good, responsive contractor that is capable of completing this project. All specified work will be performed in accordance with the quoted unit pricing. Additionally, the bid documents allow for non-specified work to be performed in accordance with Items 1.37.3 and 1.38 of the NCTCOG Standard Specifications.

Award Recommendation:

*Vendor*	Item	Amount
XIT Paving and Construction, Inc.	1 and 2	$7,000,000.00
Vescorp Construction, LLC	3	1,500,000.00

	TOTAL:	$8,500,000.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	PR 39287

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$8,500,000
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Term Contract - Street Department Concrete Repairs Term Contract sets price but does not commit funds. Expenses will be charged to the following accounts as incurred: Street Reconstruction & Improvements Program - CIP Account 692-4699-3981800-7111 and Infrastructure Repair & Replacement Fund - Account 831-4693-7111.

Attachments
Bid Recap 1 of 2
Bid Recap 2 of 2

Fiscal Reference:
Budget Type:	Operating Budget CIP
Fiscal Year:	2017-18
Document Location:	Operating Budget - Page 276 and CIP - Page ST32

Budget Director Approval:	Ron Young	Approval Date:	02/23/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	02/23/2018

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.c.
Meeting Date:	03/20/2018
Item Title:	Duck Creek Wastewater Treatment Plant Primary Clarifiers Improvements
Submitted By:	Wes Kucera, Managing Director
Bid Number:	0268-18

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five bids were received and evaluated based on the published criteria of pricing, ability to consistently meet project schedules, contractor experience and proposed staff, litigation history, and project close-out and warranty history. Red River Construction submitted the lowest bid and received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

*Vendor*	Item	Amount
Red River Construction	All	$1,528,000.00
Optional Contingency		312,000.00

	TOTAL:	-------------------------------------- $1,840,000.00

Basis for Award:	Best Value
Purchase Requisition #:	39247

Fiscal Impact

Total Project/Account:	$8,803,657
Expended/Encumbered to Date:	752,435
Balance:	$8,051,222
This Item:	1,840,000
Proposed Balance:	$6,211,222
Account #:	230, 236, 237-4239-3403800-9002, 230-4239-3403800-9007, 235-4229-3403800-9002
Fund/Dept/Project – Description and Comments:
Wastewater Treatment CIP / Duck Creek WWTP Processes Improvements 230-4239-3403800-9002 $ 312,000 230-4239-3403800-9007 296,811 235-4229-3403800-9002 51,270 236-4239-3403800-9002 178,642 237-4239-3403800-9002 1,001,277 $1,840,000

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2018
Document Location:	Page WW21

Budget Director Approval:	Ron Young	Approval Date:	03/08/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	03/07/2018

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.d.
Meeting Date:	03/20/2018
Item Title:	Rowlett Creek Wastewater Treatment Plant Primary Clarifier No. 3 Improvements
Submitted By:	Wes Kucera, Managing Director
Bid Number:	0263-18

Purchase Justification:

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Four bids were received and evaluated with Red River Construction submitting the lowest bid.

Award Recommendation:

*Vendor*	Item	Amount
Red River Construction	All	$695,900.00
Optional Contingency		84,000.00

	TOTAL:	-------------------------------------- $779,900.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	39176

Fiscal Impact

Total Project/Account:	$6,429,770
Expended/Encumbered to Date:	2,080,780
Balance:	$4,348,990
This Item:	779,900
Proposed Balance:	$3,569,090
Account #:	230-4239-3302800-9002, 230-4239-3302800-9007, 237-4229-3302800-9002
Fund/Dept/Project – Description and Comments:
Wastewater Treatment CIP / Rowlett Creek WWTP Processes Improvement 230-4239-3302800-9002 $363,868 230-4239-3302800-9007 171,000 237-4229-3302800-9002 245,032 $779,900

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2018
Document Location:	Page WW17

Budget Director Approval:	Ron Young	Approval Date:	03/08/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	03/07/2018

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.e.
Meeting Date:	03/20/2018
Item Title:	Replacement Golf Carts
Submitted By:	Doug Swenson, Operations Financial Coordinator
Bid Number:	0501-18

Purchase Justification:

Evaluation:

These replacement golf carts and haulers are being provided through the BuyBoard Purchasing Cooperative Contract 0529-17. We are trading in 103 golf carts for a cost savings of $202,550.00.

Award Recommendation:

*Vendor*	Item	Amount
C&M Air Cooled Engine, Inc.	All	$636,840.00


	TOTAL:	-------------------------------------- $636,840.00

Basis for Award:	Cooperative Purchase
Purchase Requisition #:	39533

Fiscal Impact

Total Project/Account:	$638,000
Expended/Encumbered to Date:	539
Balance:	$637,461
This Item:	636,840
Proposed Balance:	$621
Account #:	256-4419-3653118-9007
Fund/Dept/Project – Description and Comments:
Facilities & Miscellaneous Tax-Supported / Firewheel Golf Park Cart Replacements

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2018
Document Location:	Page MF11

Budget Director Approval:	Ron Young	Approval Date:	03/08/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	03/08/2018

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.f.
Meeting Date:	03/20/2018
Item Title:	Toughbook Computers for Police Fleet
Submitted By:	Steven Niekamp, Chief Information Officer
Bid Number:	0510-18

Purchase Justification:

Evaluation:

Following a 4-week test of the Toughbook, the Police Department determined that it was the best solution for their needs. These Toughbook computers are available from GTS Technology Solutions, Inc., through the Department of Information Resources Cooperative Contract DIR-TSO-4025.

Award Recommendation:

*Vendor*	Item	Amount
GTS Technology Solutions, Inc.	All	$608,428.89


	TOTAL:	-------------------------------------- $608,428.89

Basis for Award:	Cooperative Purchase
Purchase Requisition #:	39568

Fiscal Impact

Total Project/Account:	$758,105
Expended/Encumbered to Date:	32,791
Balance:	725,314
This Item:	608,429
Proposed Balance:	$116,885
Account #:	413-1211-6011
Fund/Dept/Project – Description and Comments:
IT Replacement Fund / Police Department

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2017-18
Document Location:	Page 139

Budget Director Approval:	Ron Young	Approval Date:	03/08/2018
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	03/08/2018

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 3.a.
Meeting Date:	03/20/2018
Item Title:	Z 18-13 Winkelmann & Associates, Inc. (District 5)
Submitted By:	Kira Wauwie, Principal Development Planner

Summary of Request/Problem
Zoning Ordinance Z 18-13 Winkelmann & Associates, Inc.
Recommendation/Action Requested and Justification
Consider adoption of attached ordinance.

Attachments
Z 18-13 Ordinance
Z 18-13 Exhibit A
Z 18-13 Exhibit B
Z 18-13 Exhibit C
Z 18-13 Exhibit D
Z 18-13 Exhibit E
Z 18-13 Exhibit F

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 3.b.
Meeting Date:	03/20/2018
Item Title:	Z 18-03 RGA Architects (District 5)
Submitted By:	Isaac Williams, Development Planner

Summary of Request/Problem
Zoning Ordinance Z 18-03 RGA Architects
Recommendation/Action Requested and Justification
Consider adoption of attached ordinance.

Attachments
Z 18-03 Ordinance
Z 18-03 Exhibit A
Z 18-03 Exhibit B
Z 18-03 Exhibits C-E

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 3.c.
Meeting Date:	03/20/2018
Item Title:	Z 18-05 Monk Consulting, Inc. (District 3)
Submitted By:	Josue De La Vega, Development Planner

Summary of Request/Problem
Zoning Ordinance Z 18-05 Monk Consulting, Inc.
Recommendation/Action Requested and Justification
Consider adoption of attached ordinance.

Attachments
Z 18-05 Ordinance
Z 18-05 Exhibit A
Z 18-05 Exhibit B
Z 18-05 Exhibits C-F

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 3.d.
Meeting Date:	03/20/2018
Item Title:	Z 18-07 Hidden Oaks Lot Venture, Ltd. (District 1)
Submitted By:	Josue De La Vega, Development Planner

Summary of Request/Problem
Zoning Ordinance Z 18-07 Hidden Oaks Lot Venture, Ltd.
Recommendation/Action Requested and Justification
Consider adoption of attached ordinance.

Attachments
Z 18-07 Ordinance
Z 18-07 Exhibit A
Z 18-07 Exhibit B
Z 18-07 Exhibits C-D

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 4.
Meeting Date:	03/20/2018
Item Title:	2018 Edward Byrne Memorial State Justice Assistance Grant (JAG)
Submitted By:	Mitch Bates, Chief of Police

Summary of Request/Problem
At the March 20, 2018 Work Session, Council was scheduled to consider a request from the Police Department to apply for the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) program for reducing crime and improving public safety. The Police Department is requesting Council’s approval to apply for the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG). The Director of the Bureau of Justice Assistance (BJA) has made funds available to the State of Texas Office of the Governor-Criminal Justice Division (CJD) under the 2018 Edward Byrne Memorial Justice Assistance Grant program for the purpose of reducing crime and improving public safety. The Garland Police Department is eligible to apply to CJD for an estimated award of $59,737.48 under this grant program. JAG does not require any matching funds or contributions.
Recommendation/Action Requested and Justification
Approve a resolution authorizing the Police Department to apply for the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) program.

Attachments
REquired Resolution-JAG 2018

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 5.a.
Meeting Date:	03/20/2018
Item Title:	Public Hearing - 2018-2019 CDBG, HOME and ESG Funding
Submitted By:	Mona Woodard, Neighborhood Services Administrator

Summary of Request/Problem
At the March 19, 2018 Work Session, City Council was provided background information regarding anticipated 2018-2019 CDBG, HOME and ESG program funds and applications and requests of the federal funds. As part of the fund programming and review process, a public hearing is needed to obtain comments from any interested parties.
Recommendation/Action Requested and Justification
Hold a public hearing to obtain comments from interested parties.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 5.b.
Meeting Date:	03/20/2018
Item Title:	Public Hearing for Proposed Changes to the Smoking Ordinance
Submitted By:	Jason Chessher, Health Director

Summary of Request/Problem
A public hearing will be held regarding proposed changes to Article IV, Chapter 22 (Smoking Ordinance). At the public hearing, all interested persons will be given the opportunity to be heard for or against the proposed changes to ordinance.
Recommendation/Action Requested and Justification
Receive public comment

Attachments
Community Services Committee Proposed Ordinance
Amended Version - Private Club Exemption

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 5.c.
Meeting Date:	03/20/2018
Item Title:	Z 18-06 Calvert & Co/Architects, Inc. (District 5)
Submitted By:	Kira Wauwie, Principal Development Planner

REQUEST
Approval of a 1) an amendment to Planned Development (PD) District 08-52 for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Automobile Repair, Minor.
OWNER
RRREI LP
PLAN COMMISSION RECOMMENDATION
On February 26, 2018 the Plan Commission, by a vote of seven (7) to zero (0), recommended approval of 1) an amendment to Planned Development (PD) District 08-52 for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Automobile Repair, Minor.
STAFF RECOMMENDATION
Approval of 1) an amendment to Planned Development (PD) District 08-52 for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Automobile Repair, Minor.
BACKGROUND
The existing zoning was established in 2008 for Shopping Center Uses (the GDC approval in 2015 modified Shopping Center Uses to Community Retail Uses). Community Retail Uses include a variety of office, retail, and service activities. The following uses are specifically listed as not allowed in PD 08-52: Automobile Repair, Minor; Equipment Leasing, Indoor; Office Equipment Sales, Repair, and Maintenance; Tire Dealer, No Outside Storage; Used Goods or Products Collection Point, Temporary; and Wrecker Service (one). The purpose of PD 08-52 was in response to the abandonment of a 1987-era 226,408 square foot Wal-Mart. The zoning action affected eighteen properties comprising approximately forty-two (42) acres, most of which were developed with commercial uses. At the time of PD 08-52 evaluation, the use on this particular subject site was an automobile sales use. PD 08-52 has been modified four times. PD 09-10 Specific Use Provision for a Car Wash (Unattended) at 3120 South Shiloh Road. This site is located south of Kingsley Road, and east of Shilo Road PD 13-31. Specific Use Provision for a RaceTrac gas station at the intersection of South Garland Avenue and South Shiloh Road. PD 17-16. Specific Use Provision for a drive-through restaurant at an existing building on property located at 3110 South Shiloh Road (the southeast corner of Kingsley Road and Shiloh Road). PD 17-22. Specific Use Provision for an automated rollover car wash and retail building on a vacant site located north of the RaceTrac. The applicant is seeking approval of a Change in Zoning and to modify PD 08-52 to allow a Minor Automobile Repair use on the subject site. The Change in Zoning would not apply to any other property contained in PD 08-52; other portions of the PD 08-52 would remain under its existing parameters.
SITE DATA
The subject property is approximately 3.1 acres with approximately 320 feet of frontage along South Shiloh Road; the site provides a single point of access from South Shiloh Road and to the property east of the site thorough shared access.
USE OF PROPERTY UNDER CURRENT ZONING
The subject property is zoned Planned Development (PD) District 08-52 within which Community Retail (CR) District uses are allowed along with uses as discussed above. Minor Automobile Repair use is a permitted (by right) use in the Community Retail District. However, Planned Development 08-52 limits uses to more community serving-scale retail/personal service uses and precludes Minor Automobile Repair. The Community Retail (CR) District is intended to accommodate a variety of retail, service, and business establishments that may or may not be designed in a shopping center configuration. The PD District requires approval of both a Concept and Detail Plan prior to any redevelopment on the property.
CONSIDERATIONS
Land Use: Minor automobile repair is defined by the Garland Development Code as: “General repair or reconditioning of automobiles such as the following: engines, air-conditioning systems and transmissions for motor vehicles, collision repair services including body, frame or fender straightening or repair, customizing, painting, vehicle steam cleaning, undercoating and rustproofing, the uses listed under Automobile Repair (Minor), and other similar uses.” The application content indicates the intended use will conform to this definition, and specifically requests that Automobile Repair, Minor is the only use for the property. In addition, the GDC contains Special Standards for Minor Automobile Repair use, which the application content indicates the use will be in compliance. These Special Standards are: Automotive Service Bays must comply with stacking requirements. Overhead/roll-up service bay doors may not face any public street unless the site exhibits certain constraints such as a corner or thorough lot; this site is neither lot type. The use may not: (i) conduct any outdoor vehicle or equipment repairs; and (ii) maintain or store overnight vehicles, parts, equipment, or accessories outdoors, except the parking of vehicles currently being repaired, which may remain on-site for a maximum of fourteen calendar days. In addition, the use is allowed to keep a maximum of one wrecker on-site for incidental towing. The project proposes conditions that would limit the operations to certain specified “light repair” activities; these uses are consistent with the GDC use definition for Automobile Repair, Minor. In addition, the application proposes conditions to specifically exclude uses that are considered heavy repair, including: paint and body repair, sprayed pick-up bed liners, engine rebuild and/or replacement, transmission rebuild and/or replacement, and outside storage of any type. These limitations are listed in Exhibit B. Further limits, consistent with the GDC, are proposed by the applicant as conditions to this use which is requested to be allowed with the Planned Development uses. The limits include indoor operations, development per the plans submitted, mechanical equipment would not face the public street, parking per the GDC, provision of streetscape and landscaping, lighting designed as shown on the plans, existing trees shown to remain to be protected during development, building height would be limited to twenty-four (24) feet, one individual (employee/staff member) would be trained and responsible for workplace safety, and all hazardous liquids and materials will be properly stored and disposed of. In addition, the hours of operation are specified as 7:00 am to 7:00 pm, Monday through Saturday. Site Design: The applicant requests approval to develop the existing vacant site into a minor automobile repair facility including a canopied front entry for customers with a 3,333 square foot reception area and a sixteen (16) bay service area. In addition, the facility includes incidental wash rooms, office, storage area, and an employee break room. The building is sited on the central portion of the property. The primary access drive to the site is from South Shiloh Road and a secondary access point will be to future Leon Road at the northeast side of the property, across adjoining property. The service bays will face north, south, and east towards adjoining properties and not directly towards South Shiloh Road. The face of the canopy vehicle drop-off is set well back from the street, at seventy-four (74) feet and the face of the building is approximately 115 feet from the street; PD 08-52 requires a minimum 30-foot front yard from South Shiloh Road. The applicant’s conditions include setbacks greater than the minimums in PD 08-52 and the Garland Development Code (GDC). Landscape and Screening: This site development includes a wider buffer along the street, and more trees and plants than are required by the GDC. The South Shiloh Road side is required to have a minimum width of fifteen (15) feet whereas a minimum twenty-six (26) foot wide buffer is shown on the landscape plan. In addition, the proposal retains on-site thirteen (13) of sixteen (16) existing trees, making use of the GDC provision for Tree Retention Credits. The credit is allowed to meet up to thirty percent of the GDC tree planting requirements. While the GDC requires eleven (11) large canopy trees along South Shiloh Road it also allows the tree retention credits which results in five (5) trees as shown on the landscape plan along the street. In addition to these trees, while a minimum of sixteen trees are required, thirty-six (36) trees will be provided on-site. The proposal is in conformity with the GDC landscape provisions. In addition, the planting layout includes high-level screening shrubs (Nellie Stevens Holly), trees, and grass along the north property line as a supplemental landscape feature to provide screening to the adjacent property. Eastern Red Cedar, considered a high-level screening shrub, is shown on the east property line and trees with ground cover are proposed along the south property line. While not highly visible from the street, the refuse container is placed to the side of the building, set approximately 210 feet away from the street with its opening facing away from the street towards the east. A refuse enclosure screening wall surrounds the refuse container providing screening. The GDC requires that the refuse enclosures be placed behind the building or in a service court yard. Building Design. The design of the building is required to comply with the following Garland Development Code requirements: All building elevations are required to consist of at least eighty (80) percent masonry per Section 4.83(A). At least two (2) different exterior construction materials must be applied on facades visible from the streets per Section 4.83(A). At least six (6) of the twelve (12) architectural elements listed in Section 4.83(B) must be incorporated into the design of the building. Street-facing elevations should be horizontally and vertically articulated in accordance with Section 4.83(C). The building design complies with the aforementioned design requirements. Parking: This project provides forty-four (44) parking spaces, in conformance with the Garland Development Code standards. In addition, the parking lot landscape requirements are provided as shown on the landscape plan. As mentioned above, an access drive will be provided to South Shiloh Road.Another access to the site will be provided to future Leon Road, although not currently adjacent, the connection to Leon Road would be from the site’s northeast corner. As mentioned above, an access drive will be provided to South Shiloh Road.Another access to the site will be provided to future Leon Road, although not currently adjacent, the connection to Leon Road would be from the site’s northeast corner. Any signage will be subject to the regulations set forth in Chapter 4, Article 5 of the Garland Development Code.
COMPREHENSIVE PLAN
The zoning change for PD 08-52 was heard and approved by City Council in November 2008. At that time, the Envision Garland Comprehensive Plan was in its formative stage and the site was being considered to recommend uses that would recognize the prevailing zoning and land use pattern of the site and balance of properties in the boundaries of PD 08-06. The Envision Garland Comprehensive Plan was adopted much later, in March, 2012 with a recommendation of Business land use for this site and the other PD 08-52 properties. In addition, the City recognizes the site as part of the South Garland Avenue Catalyst Area and the Centerville Marketplace Revitalization Strategy. Currently, the area is under study with the South Garland Avenue Catalyst Area Plan. Envision Garland 2030 Comprehensive Plan The Future Land Use Map of the Envision Garland 2030 Comprehensive Plan designates this site for Business Center uses in the Employment Center Building Block. The Employment Centers Building Block provides concentrated options for high-quality, business environments within the city. Employment Centers support major employers and suppliers, along with providing services and amenities for employees. Located throughout Garland, Employment Centers enhance the livability of residents by providing accessible employment opportunities. The Employment Center Building Block: • Expands opportunities for emerging technology and industry within the city • May be developed as mixed-use • Proximity of employment and residential areas offers reduction of commute times and distances Strategies for employment centers include: Distinctive Community Design Plan for concentrated clusters of commercial activities that include major employers, business support services, and employee services. Redevelopment and Revitalization Provide support to business and industry to facilitate expansion and redevelopment of commercial and industrial sites. Strategic Investment Work aggressively to attract jobs and employers to Garland through a comprehensive economic development strategy that expands the business and industrial base and attracts growth industries. Increased Mobility Options Continue to invest in roads, highways, rail, and transit to further connect Garland to the North Texas region. Business Center Designation Business Centers provide a cluster of business offices and/or low impact industry, including campus-type development that cumulatively employ large numbers of people. Operations within this development type occur internal to buildings resulting in minimal negative impacts (sound, air, traffic, outdoor lighting, storage, etc.) and are compatible with adjacent development types in architecture, character, scale, and intensity. Business Centers are generally located at intersections of major and/or secondary arterial streets or significant transit areas (bus/rail). Proximity and access to residential areas are encouraged to reduce travel times to employment. Site design addresses function and visual aesthetics providing appropriate buffering at gateway corridors, between adjacent developments, and for residential neighborhoods. Business centers range in scale and intensity based on the surrounding vicinity and may consist of one or more buildings. This development type includes a variety of primary and secondary uses, including compatible residential uses that support the business employment sector. Catalyst Areas South Garland Avenue Catalyst Area. The site is located in a key commercial corridor and gateway to the community. The strategy for this area is to diversify large infill sites to transform the area into a viable employment and training center, taking advantage of regional transit access. The development focus is redevelopment and revitalization. In this plan, the site is identified for targeted investment. The Garland and Kingsley Target Investment Area focuses development opportunity on re-use of the Hypermart with suggestions for recreational facility, employment/education, or medical center. The size and flexibility of space offers widely varying potential land uses. The key assets of this area include potential for adaptive reuse, assemblage, and recognition of the importance of the area as the IH 635 access and gateway into Garland. As mentioned earlier, a Catalyst Area Plan is underway for the South Garland Avenue corridor. Centerville Marketplace Revitalization Strategy. The Centerville Marketplace Revitalization Strategy overlays this site and the plan encourages redevelopment of underutilized properties to increase density and quality. The focus of this area is redevelopment and revitalization. In this Catalyst Area residential development potential is recognized but in a small scale and intended to attract workforce renters and buyers. Professional and smaller-format office users would benefit from new residential design and take advantage of IH-635 access. The key assets of this area include IH-635, proximity to major employment concentrations, and ample vacant/underutilized parcels. The accompanying Target Investment Area establishes a strategy for reuse, re-positioning, and redeveloping vacant commercial space and land. Specifically the site is included as part of the Hypermart Site / Live Work Center, as Catalyst Site No. 4. The Strategy encourages business park development and commercial spaces that would be modest in scale, and primarily the type that would support the daytime workforce population. The proposed minor automobile repair facility will offer support services for employment and residential uses in the area.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The land use pattern within the area surrounding the subject property a mixture of employment, support services, and residential development. There are properties, such as the vacant Hypermart to the north, that present reinvestment opportunities. The proposed use is complementary and compatible with the adjacent RaceTrac convenience store/gas station, car wash (under construction) and automotive related uses along South Shiloh Road. The repair facility will provide similar support services to the surrounding area. Additionally, the applicant has provided a design that is contextually compatible and complimentary to the site and general area.

Attachments
Z 18-06 Calvert & Co/Architects, Inc. Attachments
Z 18-06 Calvert & Co/Architects, Inc. Responses
Z 18-06 Calvert & Co/Architects, Inc. Staff Presentation

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 5.d.
Meeting Date:	03/20/2018
Item Title:	Z 17-33 ADI, Inc. (District 4)
Submitted By:	Isaac Williams, Development Planner

REQUEST
Approval of a Detail Plan for General Office Uses on a property zoned Planned Development (PD) 13-32.
OWNER
Willcare E.C.
PLAN COMMISSION RECOMMENDATION
On February 26, 2018 the Plan Commission, by a vote of seven (7) to zero (0), recommended approval of a Detail Plan for General Office Uses on a property zoned Planned Development (PD) District 13-32.
STAFF RECOMMENDATION
Approval of a Detail Plan for General Office Uses on a property zoned Planned Development (PD) District 13-32.
BACKGROUND
Planned Development (PD) District 13-32 tailored the allowed uses for each lot identified on the Concept Plan to be more responsive to the individual lot location. As a result, the lots that are located with frontage along Broadway Boulevard (Lots 1, 9, 10 and 11) are allowed uses that are reliant upon drive-by traffic, such as restaurants. For lots without frontage along Broadway Boulevard (Lots 2-8), allowed uses are to be more destination-oriented, such as office uses. Prior to development of any of the lots in PD 13-32, a Detail Plan and conditions shall be approved through the public hearing process. The applicant requests approval of a Detail Plan to develop the subject property (Lot 2) with a 16,000 square-foot two-story office building.
SITE DATA
The subject property contains approximately 1.377 acres and has frontage of approximately 291.42 linear feet along Guthrie Road; the site will be accessible from Guthrie Road and contains future mutual access drives joining Lots 1 and 2.
USE OF PROPERTY UNDER CURRENT ZONING
The subject property is zoned Planned Development (PD) 13-32 District for (Limited) Community Retail Uses. The Planned Development permits General Offices Uses on the property subject to Detail Plan approval. The proposed use is consistent with the intended development of the subject site.
CONSIDERATIONS
The applicant has brought forward a Detail Plan to develop a multi-tenant, 16,000-square foot two-story office building. The office building provides a covered outdoor plaza with outdoor seating on the south side of the building facing Guthrie Road. An additional outdoor open area, identified as a patio on the plan, is located on the western portion of the building. Parking: Section 2.51 of the Garland Development Code establishes a minimum parking requirement for General Office Uses of one (1) parking space for every 300 square feet of gross floor area. This development requires 54 parking spaces and the Detail Plan proposes 65 parking spaces. Screening and Landscape: The proposed Landscape Plan reflects approximately 40% of the site is dedicated to landscaping including the required ten (10) foot wide buffer along Guthrie Road. The Guthrie Road buffer contains seven (7) large canopy and six (6) small ornamental trees with additional shrubs for parking area screening. The parking area screening is integrated into the landscape buffers for a more coherent design. The site complies with and exceeds the Screening and Landscape Standards established in Chapter 4, Article 3 of the Garland Development Code. Exterior Elevations: The proposed facades consist of primarily masonry materials with articulations in the form of façade projections and covered gathering area (canopy) on the front elevation. The building utilizes varying material colors and textures coupled with fenestration to create a unique aesthetic that is still distinguishable as an office building. The application of the articulations and masonry materials meets the Building Design Standards of the Garland Development Code. No signage has been proposed at this stage of development; however, all signage will comply with the applicable regulations in the Garland Development Code.
COMPREHENSIVE PLAN
The Future Land Use Map of the Envision Garland Plan recommends Community Centers for the subject property. Community Centers are areas with compact development, primarily non-residential, serving a collection of neighborhoods. This type of development consists of a mix of uses including retail, services, office use, multi-family residential, and entertainment. Community Centers may be developed at the intersections of major arterial streets and along major arterials, highways, and turnpike corridors. This type of area is served by numerous roads and transit routes, providing a variety of connections between neighborhoods and Community Centers for pedestrians, bicycles, motorized vehicles, and transit. In 2016 the City commissioned a study of a 2.18 square mile area along the north and south sides of Interstate Highway 30 (I-30) known as the I-30 Corridor Catalyst Area Plan. The purpose of the Catalyst Area Plan was to create a cohesive vision and appropriate strategies with the overarching goal to revitalize the corridor. Within the Catalyst Area Plan, three Targeted Investment Areas (TIA) were identified, each TIA at major intersections along the corridor. These major intersections are located at Broadway Boulevard, Rosehill Road, and Harbor Point. The subject site is within the Broadway Target Investment Area. The Catalyst Area Plan identifies key opportunities for redevelopment and reinvestment. The Catalyst Area Plan’s TIA Concept Plan illustrates a preferred pattern of development to be used as a tool to guide investment, development, infrastructure, and future development decisions. The proposed development is consistent with the office-centric recommendation of the Catalyst Area Concept Plan for this area and with the destination-oriented nature of uses permitted on the subject property through PD 13-32.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The area to the north of the subject property is zoned Community Retail (CR) District and generally consists of retail and commercial uses. The properties on all other sides of the site are within the same Planned Development as the subject site. The proposed use is consistent with the development design and intent of Planned Development (PD) 13-32. The property to the east of the subject site is developed with a Captain D’s drive-through restaurant.

Attachments
Z 17-33 ADI, Inc. Attachments
Z 17-33 ADI, Inc. Responses
Z 17-33 ADI, Inc. Staff Presentation

City Manager Approval:
Bryan L. Bradford

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 5.e.
Meeting Date:	03/20/2018
Item Title:	Z 17-26 NH Consulting (District 3)
Submitted By:	Josue De La Vega, Development Planner

REQUEST
Approval of 1) Amendments to Planned Development (PD) 06-08 for Community Retail Uses, 2) a Detail Plan for Hotel/Motel, Limited Service and 3) a Specific Use Provision for Hotel/Motel, Limited Service.
OWNER
American Bank of Texas
PLAN COMMISSION RECOMMENDATION
On February 26, 2018 the Plan Commission, by a vote of six (6) to one (1), recommended approval of 1) Amendments to Planned Development (PD) 06-08 for Community Retail Uses, 2) a Detail Plan for Hotel/Motel, Limited Service as presented by the applicant and 3) a Specific Use Provision for Hotel/Motel, Limited Service for period of thirty (30) years. Additionally, the Plan Commission approved a Variance to Section 4.34 of the Garland Development Code (GDC) regarding perimeter landscaping.
STAFF RECOMMENDATION
Approval of the request as presented by the applicant.
BACKGROUND
In 2007 City Council approved Planned Development (PD) 06-08 and a Detail Plan, allowing the development of a shopping center consisting of two buildings; one building with a floor area of 4,153 square feet and the other building with a floor area of 7,065 square feet. However, the construction of the shopping center did not come to fruition and the subject property has remained undeveloped. The applicant proposes a Planned Development (PD) District with conditions as well as a Detail Plan to develop the subject property with a Hotel/Motel, Limited Service in lieu of a shopping center.
SITE DATA
The subject property has an area of 1.8 acres with approximately 190 lineal feet of frontage along Roan Road and 500 linear feet of frontage along Easton Meadows Drive (a shared private driveway). The site will be accessed from Roan Road and Easton Meadows Drive.
USE OF PROPERTY UNDER CURRENT ZONING
Planned Development (PD) 06-08 allows those land uses as permitted in the Community Retail (CR) District with the exception of Automobile Repair, Minor and Laundry, Self-Serve which are explicitly prohibited in the Planned Development (PD) 06-08 District. Hotel/Motel, Limited Service is only permitted with approval a Specific Use Provision through a public hearing process.
CONSIDERATIONS
Detail Plan The applicant has brought forward a Detail Plan to develop the subject property with a 9,915-square foot (building foot print area), four (4)-story Hotel/Motel, Limited Service with seventy-one (71) guest rooms (Exhibit C). The Garland Development Code establishes a parking ratio of one (1) parking space per guest room plus one (1) parking space for every 200 square feet of conference space, yielding a parking requirement of seventy-four (74) parking spaces. The proposed Detail Plan provides seventy-four (74) parking spaces. The proposed Hotel/Motel, Limited Service will include the following amenities and spaces which are required in the Garland Development Code as Specific Standards to Hotel/Motel, Limited Service: A fitness center and a pantry (small sundries shop) Guest rooms with a minimum area of 275 square feet An outdoor swimming pool with at least 800 square feet of water surface area. A conference room A business center The Garland Development Code (GDC) establishes a maximum building height of thirty-five (35) feet in the Community Retail (CR) District and Planned Development (PD) Districts based on the Community Retail (CR) District. The proposed Hotel/Motel, Limited has a maximum building height of fifty-six (56) feet and nine (9) inches. It should be noted that the nearest residential development is an apartment complex located approximately 100 feet north from where the proposed Hotel/Motel, Limited Service would be located; this apartment complex consists of 2-story buildings. The Garland Development Code (GDC) estates that a minimum of seventy-five (75) guest rooms should be provided in a Hotel/Motel, Limited Service. The proposed Hotel/Motel, Limited Service would provide seventy-one (71) guest rooms. The Garland Development Code (GDC) establishes a minimum floor area of 700 square feet for the required conference room. The proposed Hotel/Motel, Limited Service would provide a conference room with an area of 600 square feet. The applicant asserts that the deviations presented in Considerations No. 3 through No. 5 have resulted from their attempt to comply with various site requirements including but not limited to stormwater detention, setbacks, easements, driveways, amenities and landscaping on a site whose surface area is significantly constrained. The proposed landscape layout (Exhibit D) complies with all the applicable screening and landscape standards in the Garland Development Code (GDC). The design of the building (Exhibit E) is required to comply with the following Garland Development Code requirements: All building elevations are required to consist of at least eighty (80) percent masonry per Section 4.83(A). At least two (2) different exterior construction materials must be applied on facades visible from the streets per Section 4.83(A). At least six (6) of the twelve (12) architectural elements listed in Section 4.83(B) must be incorporated into the design of the building. Street-facing elevations should be horizontally and vertically articulated in accordance with Section 4.83(C)The building design complies with the aforementioned design requirements. The building design complies with the aforementioned design requirements Specific Use Provision A Specific Use Provision for a Hotel/Motel, Limited Service for thirty (30) years is requested by the applicant.
COMPREHENSIVE PLAN
The Envision Garland Plan designates the subject property as Urban Neighborhoods. Urban Neighborhoods are higher density residential developments, characterized by moderate to high density single-family attached and multi-family residential units, greater than 12 units per acre. Developments within this category are predominantly residential, but may include compatible non-residential uses. The subject site falls within the IH-30 Corridor Catalyst Area Plan. There were three Target Investment Areas (TIA) and subsequent concept plans identified within the Plan, including the I-30/Broadway area, the I-30/Rosehill area, and the I-30/Harbor Point area. The subject site is not included within a particular TIA or concept plan. However, the proposed hotel use generally supports the goals and strategies of the IH-30 Corridor Catalyst Area Plan as it relates to commercial revitalization and attracting and accommodating visitors to the area.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The properties to the north, east and west of the subject property are zoned Multi-Family (MF) District and are developed with apartment complexes. The properties to the south of the subject property are zoned Community Retail (CR) District and Community Office (CO) District; these properties are developed with a restaurant with a drive-through and a gas station. Due to its proximity to a major highway like I-30 and the Harbor Point development, the subject property is suitable for a Hotel/Motel, Limited Service that can provide quality hospitality service to a regional recreation area. Furthermore, the scale of the proposed Hotel/Motel, Limited Service is appropriate for an area that is partially developed with apartment complexes.

Attachments
Z 17-26 NH Consulting Attachments
Z 17-26 NH Consulting Responses
Z 17-26 NH Consulting Staff Presentation

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 5.f.
Meeting Date:	03/20/2018
Item Title:	Z 18-04 Claymoore Engineering (District 7)
Submitted By:	Isaac Williams, Development Planner

REQUEST
Approval of a Detail Plan for Medical and Dental Office/Clinic on a property zoned Planned Development (PD) 06-58.
OWNER
GPC, LLC
PLAN COMMISSION RECOMMENDATION
On February 26, 2018 the Plan Commission, by a vote of seven (7) to zero (0), recommended approval of a Detail Plan for Medical and Dental Office/Clinic on a property zoned Planned Development (PD) 06-58.
STAFF RECOMMENDATION
Approval of a Detail Plan for Medical and Dental Office/Clinic on a property zoned Planned Development (PD) 06-58.
BACKGROUND
The subject site is part of the Shoal Creek Office Plaza development established with Planned Development (PD) District 06-58. The development will ultimately consist of six (6) office buildings on approximately 4.95 acres as reflected within the Planned Development’s Concept Plan. The site received Detail Plan approval to develop five (5) of the six (6) proposed buildings; separate Detail Plan approval must be secured prior to development of the sixth building. The applicant’s request is for the development of the sixth building, a 10,000 square foot medical office building on the remaining undeveloped 1.38 acres in accordance with the conditions of Planned Development (PD) District 06-58.
SITE DATA
The subject site contains approximately 1.38 acres and has frontage of approximately 238.51 linear feet along West Campbell Road and approximately 222.72 linear feet along Naaman Forest. The site will have dedicated access from Naaman Forest Boulevard and access from West Campbell Road through a proposed mutual access drive.
USE OF PROPERTY UNDER CURRENT ZONING
Development on the subject site is restricted to the development standards and permitted uses of Planned Development (PD) District 06-58 for Neighborhood Office Uses. Medical Office/Clinic Uses are permitted subject to Detail Plan approval.
CONSIDERATIONS
The applicant requests Detail Plan approval for the development of a 10,000-square foot single-story, multi-tenant Medical Office building. Exterior Elevations: The proposed facades consist primarily of brick and stone masonry materials with articulations in the form of façade projections and recesses and the incorporation of approved architectural design elements (e.g. canopies, transoms, and ornamental façade trim). The incorporation of the façade articulations, masonry materials and architectural design elements meet the requirements as set forth in Chapter 4, Article 6 of the Garland Development Code (GDC) and are consistent with the City’s goal to create aesthetically pleasing and quality environments. Parking: The site plan provided with the approved Concept Plan and Planned Development District (PD) 06-58 reflects the dedication of 58 parking spaces for this Medical Office site, while the Detail Plan reflects 58 parking spaces provided and designed in accordance with the conceptual site plan of Planned Development District (PD) 06-58. Screening and Landscape: The proposed Landscape Plan reflects 27.31% of the site is dedicated to landscaping including the development of a twenty-one (21) foot wide buffer along West Campbell Road and a twenty-five (25) foot buffer along Naaman Forest Boulevard. The landscape buffers and plant material within each buffer were established with the development of the previous phase of the office park. The site complies with and exceeds the Screening and Landscape Standards established in Chapter 4, Article 3 of the GDC and is consistent with the conceptual landscape plan of Planned Development District (PD) 06-58. Signage: The applicant proposes two (2) freestanding monument signs seven (7) feet in height, and thirty-nine (39) square feet in area. One sign will be located along West Campbell Road; the other along Naaman Forest Boulevard. Each sign will be setback approximately twelve (12) feet from the property line. No attached signage is proposed at this time; however, all attached signage must be compliant with the Signage Standards in Chapter 4 Article 5 of the GDC.
COMPREHENSIVE PLAN
The Future Land Use Map of the Envision Garland Plan recommends Business Center for the subject property. Operations within this development type occur internal to buildings resulting in minimal negative impacts (sound, air, traffic, outdoor lighting, storage, etc.) and are compatible with adjacent development types in architecture, character, scale, and intensity. Business Centers are generally located at intersections of major and/or secondary arterial streets or significant transit areas (bus/rail). Proximity and access to residential areas are encouraged to reduce travel times to employment. Site design addresses function and visual aesthetics providing appropriate buffering at gateway corridors, between adjacent developments, and for residential neighborhoods. The proposed development is consistent with the recommendation of the Envision Garland Plan.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The area north of the subject property across West Campbell Road is zoned Planned Development (PD) District 97-04 for Multi-Family Uses and is developed with the Seven Oaks [Apartment Complex]. Properties west of the subject property are zoned Planned Development (PD) District 05-44 for Single-Family Attached (townhouses) and developed with the Shoal Creek Townhome Development. Property south of the subject property is zoned Planned Development (PD) District 15-42 and is currently developing as The Mansions [apartment complex]. Property to the east of the subject site is zoned Planned Development (PD) 12-41 for Mixed Uses; this property is currently undeveloped. The building design is of a character and scale that is compatible with the surrounding residential uses. The proposed use is consistent with the development intent of Planned Development (PD) 06-58 and is compatible with the surrounding zoning and land uses.

Attachments
Z 18-04 Claymoore Engineering Attachments
Z 18-04 Claymoore Engineering Responses
Z 18-04 Staff Presentation

Approval of 1) an amendment to Planned Development (PD) District 08-52 for Community Retail Uses, 2) a Concept Plan, and 3) a Detail Plan for Automobile Repair, Minor.

Approval of 1) Amendments to Planned Development (PD) 06-08 for Community Retail Uses, 2) a Detail Plan for Hotel/Motel, Limited Service and 3) a Specific Use Provision for Hotel/Motel, Limited Service.