AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
June 19, 2018
7:00 p.m.
 
 

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible.  Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall.  Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.
 

Strategic Focus Areas
In November 2017, Council adopted ten Key Focus Areas reflecting the attributes they want to accurately describe the Garland community. 
 

  • Growing Economic Base
  • Commercially Thriving Downtown 
  • Well-Maintained City Infrastructure
  • Enhanced Quality of Life Through Amenities, Arts, and Events
  • Safe Community
  • Vibrant Neighborhoods and Commercial Centers
  • Reliable, Cost Efficient Utility Services
  • Customer-Focused City Services
  • Sound Governance and Finances
  • Future-Focused City Organization
 
             
LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting.  Members of the audience are invited to participate.  However, members of the audience are not required to participate.  The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting. 
 
MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
 
 
CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.
 
 
1.   Consider approval of the minutes of the June 5, 2018 Regular Meeting.
 
2. Consider approval of the following bids:
 
a.  
Master Plan for Library   Bid No. 0432-18
     
Godfrey's Associates, Inc. $117,525.00  

This request is to update the Library’s Master Plan for the Nicholson Memorial Library System.  The Plan includes an assessment of community demographics, an analysis of the projected effects of future trends and technologies on library services, and identification of library services needs of the community.  Deliverables include a strategic plan, a facilities plan, a staffing plan, and a technology plan.
 
 
b.  
Engineering Services for Emergency Standby Generator Upgrades   Bid No. 0815-08
     
Gupta & Associates, Inc. $493,501.00  
Optional Contingency $24,000  
TOTAL: $493,501.00  

This request is to provide engineering assessment and design services for the upgrade of five emergency standby power generators.  The Texas Commission on Environmental Quality (TCEQ) requires reserve generator power at each of the five water pump stations:  Wallace, Apollo, Firewheel, Northside, and Broadway.  This project will allow for continuous reliable water system pumping in the event of a power outage.  This design includes the surrounding electrical controls, instrumentation, and structural integrity.  Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.
 
c.  
CIP Project Control and Management Support Services for GP&L   Bid No. 0772-18
     
Power Engineers $380,206.00  

This request is to provide project control and management support services for GP&L's CIP Program Management System.  This system allows staff to manage transmission and substation CIP projects for both GP&L and TMPA.  System functionality includes:  creation and documentation of control processes, development of unique schedules for transmission and substation CIP projects, coordination between internal GP&L departments and external partners, generation of project milestone reports, project spend and future cash flow requirements, regulatory obligations, and facility outage requirements.  This information is critical to manage not only the increased number of transmission and substation capital projects associated with load growth in North Garland, but also the multiple 138kV and 345kV transmission capital projects outside of Garland. 
 
d.  
Steel Structures for Phase II, Wylie Switchyard to Firewheel Transmission Line   Bid No. 0610-18
     
Techline, Inc. $3,481,110.59  
Optional Contingency $348,110.80  
TOTAL: $3,829,221.39  

This request is for the purchase of tubular steel structures and associated hardware necessary to complete Phase II of the Wylie Switchyard to Firewheel 138kV Transmission Line reconstruction project.  Due to the complex nature of the project, an Optional Contingency is included for any additional materials that may be required.  This project was approved as part of the 2018 CIP.
 
e.  
Fire Department EMS Fluids and Medications   Bid No. 5263-15
     
Bound Tree Medical, LLC $14,320.45  

This request is to approve Change Order #2 for EMS fluids and medications.  The Fire Department has increased the volume of purchases in order to address not only drug shortages and availability but also extended transport times due to the recent closing of the Baylor Garland Hospital.  This Change Order represents a cumulative 52% increase to the original Blanket Order 06845 based on quantity and price increases.  The requested price increases have been benchmarked with other cities by the Fire Department and are within an acceptable range.
 
f.  
Water Main Improvements on High Meadow Drive, McDonald Drive, and Wildbriar Drive   Bid No. 0596-18
     
Tri-Con Services $1,167,720.00  
Optional Contingency $116,772.00  
TOTAL: $1,284,492.00  

This request is to provide water line improvements on High Meadow Drive between Country Club and Dove Drive, on McDonald Drive between Saturn and Bardfield Avenue, and on Wildbriar Drive from Shady Glen to Heather Glen Drive.  Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.
 
3. A public hearing was previously conducted for the following zoning case. Council approved the request and instructed staff to bring forth the following ordinance for consideration.
 
a.   Zoning File No. Z 18-08, AMCAL Multi-Housing, Inc. (District 2)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) a zoning change from Planned Development (PD) 95-20 District for Light Commercial Uses and Community Retail (CR) District to a Planned Development (PD) District for Multi-Family Uses and 2) a Detail Plan for Elder Care - Independent Living on an 11.299-acre tract of land located at 902 Lavon Drive, 1014 Lavon Drive and 314 Castle Drive; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date. 
 
4.   Park Hours and Closing - Ordinance Amendment

Consider an ordinance amending Sec. 25.15 of the Code of Ordinances which will allow for the closing of any park due to emergencies or overcrowding.
 
5.   EPR Properties - Landlord Consent to Sublease and Estoppel Certificate

Council is requested to approve the EPR Properties - Landlord Consent to Sublease and Estoppel Certificate. The City of Garland has an agreement with EPR Properties which manages the Hawaiian Falls property. EPR Properties recently terminated their lease with Source Capital and entered into a new sublease with ProParks. ProParks will be the new operator for the Hawaiian Falls Water Park.  This items was considered by Council at the June 4, 2018 Work Session.
 
6.   Project Specific Agreement with Dallas County for Arapaho Road from N. Garland Avenue to Jupiter Road

Council is requested to approve entering into a Master Agreement with Dallas County for Transportion-Related Maintenance on Certain Designated Roadways within the City of Garland.  That agreement has been executed by both the City and Dallas County.
 
ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.
 
 
7.   Consider by minute action the City of Garland representatives to the Dallas Area Rapid Transit Board of Directors

At the June 18, 2018 Work Session, Council interviewed candidates interested in being appointed as the City of Garland's representative to the Dallas Area Rapid Transit Board for a two-year term beginning July 1, 2018.
 
8.   Consider by minute action the appointment of a City of Garland representative to the Garland Health Facilities Development Corporation and Garland Economic Development Authority

At the June 18, 2018 Work Session, Council interviewed the candidate interested in being appointed to the Garland Health Facilities Development Corporation and Garland Economic Development Authority for a six year term beginning July 1, 2018. 
 
9. Consider appointments to Boards and Commissions.

Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.
 
 
  • Council Member Morris - Jonathan Ferguson (Parks Board)
 
10. Citizen comments.

Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.
 
11. Adjourn.

All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.