AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
August 21, 2018
7:00 p.m.
 
 

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible.  Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall.  Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.
 

Strategic Focus Areas
In November 2017, Council adopted ten Key Focus Areas reflecting the attributes they want to accurately describe the Garland community. 
 

  • Growing Economic Base
  • Commercially Thriving Downtown
  • Well-Maintained City Infrastructure
  • Enhanced Quality of Life Through Amenities, Arts, and Events
  • Safe Community
  • Vibrant Neighborhood and Commercial Center
  • Reliable, Cost Efficient Utility Services
  • Customer-Focused City Services
  • Sound Governance and Finances
  • Future-Focused City Organization 
 
             
LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting.  Members of the audience are invited to participate.  However, members of the audience are not required to participate.  The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting. 
 
MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.
 
 
CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.
 
 
1.   Consider approval of the minutes of the August 7, 2018 Regular Meeting.
 
2. Consider approval of the following bids:
 
a.  
Carver Senior Center Renovation - Construction Manager at Risk Selection    Bid No. 0776-18
     
CORE Construction $696,626.00  

This request is to provide needed renovations to the Carver Senior Center. 
 
             
b.  
EdgeFrontier Running Engine    Bid No. 0187-18
     
Hexagon Safety and Infrastructure $62,926.00  

This request is to approve Changer Order #1 for an EdgeFrontier Running Engine needed to configure system interfaces for the Police Department's WebRMS Records Management System upgrade.
 
c.  
TMPA Transformer Power Upgrades    Bid No. 0978-18
     
Black & Veatch $121,440.00  

This request is to provide professional engineering services to support the removal of variable frequency drives for autotransformers at the TMPA Jack Creek, Ben Davis, and West Denton Substations.
 
d.  
TMPA Shelby Substation - Dent Road Line Addition    Bid No. 1037-18
     
Black & Veatch  $141,850.00  

This request is to provide professional engineering design and scheduling services for the addition of the 138 kV Dent Road Line Terminal to the existing ring bus at the TMPA Shelby Substation.
 
e.  
Electromechanical Relay Replacement - Phase II   Bid No. 0977-18
     
Burns & McDonnell $455,000.00  
Optional Contingency 22,750.00  
TOTAL: $477,750.00  

This request is to provide professional engineering services associated with Phase II of the GP&L Electromechanical Relay Replacement CIP project.  Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.
 
             
f.  
Solar Generator Interconnection and Subsynchronous Control Interaction Studies    Bid No. 1013-18
     
Siemens PTI $155,000.00  

This request is to obtain professional engineering services in support of interconnection and subsynchronous control interaction studies that would allow connection to the GP&L transmission system from a solar farm facility being developed in Upton County, Texas.
 
g.  
Light Duty Pickup Trucks    Bid No. 1024-18
     
Sam Pack's Five Star Ford $798,120.60  

This request is for the purchase of twenty-three light duty pickup trucks.
 
h.  
Energy Trading Risk Management Software System    Bid No. 5662-15
     
Power Costs, Inc.  $197,225.00  

This request is to approve Change Order #1 to Purchase Order 25550 for Garland Power & Light's Energy Trading Risk Management Software System (ETRM).  Due to the complex nature of the ETRM, additional programming is required for the original scope of work as well as additional programming identified during implementation that is beyond the original scope of work.
 
i.  
2018 Paving, Water, and Sewer Replacement Project, Phase I   Bid No. 0928-18
     
Tri-Con Services, Inc.  $2,800,000.00  

This request is to reconstruct four residential streets and replace the water and sanitary sewer mains in advance of the pavement reconstruction.
 
j.  
Trucks with Trash Compactors    Bid No. 1027-18
     
Rush Truck Centers $243,772.30  

This request is to purchase three Ford F-450 pickup truck chassis with mounted 10-yard Pak-Rat trash compactors.
 
k.  
Single-Family New Home Construction - 804 W. Avenue E   Bid No. 0926-18
     
Lyon Construction Company  $180,000.00  
Optional Contingency 10,000.00  
TOTAL: $190,000.00  

This request is for the construction of a new single-family home using the HOME Infill Federal grant-funding.  Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required. 
 
3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration.
 
a.   Zoning File No. Z 17-52, Kimley-Horn & Associates, Inc. (District 7)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Detail Plan for Elder Care – Independent Living, and Elder Care – Assisted Living on a 34.5-acre tract of land zoned Planned Development (PD) District 17-28 for Mixed Uses and located at 2255 Arapaho Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.
 
b.   Zoning File No. Z 18-29, Charles Gojer & Associates, Inc. (District 1)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an Amendment to Planned Development (PD) 16-22 District for Community Retail Uses, 2) a Detail Plan for a Financial Institution; and 3) a Specific Use Provision for a Drive-Through Service on a 1.701-acre tract of land located at 5005 North President George Bush Turnpike; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.
 
4.   Consider a resolution authorizing a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) - Single Year - 2019 Comprehensive Grant in the amount of $368,526.86; and providing an effective date. 

Council is requested to adopt a resolution authorizing the City Manager to accept a State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant in the amount of $368,526.86.  The enforcement grant will consist of high visibility patrols in nine(9) identified zones throughout the City that have historically had major crashes.  The required enforcement period will be Fiscal Year 2018-2019. The increased police presence is anticipated to have a positive effect on the citizens of the City of Garland through both improved driver behavior resulting in fewer serious crashes as well as crime reduction in these identified areas.       
 
5.   Consider a resolution approving the abandonment, release, and conveyance of a portion of Lookout Drive in the Henry McCullough Survey, Abstract No. 901; authorizing the Mayor of the City of Garland to execute a deed conveying the property to Robson/I-35 W Investors, L.P.; and providing an effective date.

Council is requested to approve by resolution authorizing the Mayor to abandon a portion of Lookout Drive public right-of-way between existing Lookout Drive and Campbell Road, and execute an Abandonment Deed Without Warranty conveying the 28,507 square feet of land to Robson/I-35 W Investors, L.P.
 
6.   Consider a resolution approving the sale of real property, commonly known as 2350 N. Glenbrook Drive (the "Property"); authorizing the Mayor of the City of Garland to execute a deed conveying the property to the adjoining property owner, C.S.I. Congregation of Dallas ("the Buyer"); and providing an effective date.  

Council is requested to approve by resolution authorizing the Mayor to execute a Deed Without Warranty conveying the property located at 2350 N. Glenbrook Drive to C.S.I. Congregation of Dallas Church. 
 
7.   Consider an ordinance amending Section 25.15(D) of Chapter 25, "Parks and Recreation," of the Code of Ordinances of the City of Garland, Texas; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date. 

Council is requested to adopt admission regulations limiting public access to Windsurf Bay Park in the event 2,500 persons or more are present in the park.
 
8.   Consider and/or act upon approving an extension of the line of duty illness/injury leave at full pay for Firefighter/Paramedic Jonathan Diffee

Consider by minute action an extension of line of duty injury/illness leave for a period of up to one year as may be medically necessary for Firefighter/Paramedic Jonathan Diffee.
 
9.   Amendment of Council Policies to provide meals of Boards and Commissions

Council is requested to approve the attached amendment to the 2018 [Revised] Council Rules of Order and Policies to provide a new (renumbered) Section 10, which shall read: "The Council shall budget for, and the City Manager shall cause to be provided, suitable meals for all meetings of the City's boards and commissions."
 
ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.
 
 
10.   Appointment to the Garland Housing Finance Corporation 

At the August 20, 2018 Work Session, Council interviewed the candidates interested in being appointed as the City of Garland's representative to the Garland Housing Finance Corporation for a six-year term beginning September 1, 2018.  
 
11.   Consider an ordinance repealing Article VI, "Automated Red Light Enforcement" of Chapter 26, "Police - Miscellaneous Provisions and Offenses" of the Code of Ordinances of the City of Garland, Texas; authorizing and directing the City Manager to provide notice of termination to the [amended and restated] automated red light enforcement service agreement, as amended and approving the expenditure of public funds therefor; providing a Savings Clause and a Severability Clause; and providing an effective date. 

Council is requested to consider an ordinance that will repeal Article VI of Chapter 26 of the Code of Ordinances.  Staff recommends that, if the City Council determines to terminate the program, a definite effective date and time be included so that a clear cut-off is provided to enable the administrative dismissal of any violation detected after the cut-off. Staff suggests the cut-off should correspond to the end of the City's fiscal year because the City must account for program revenues to the State. The ordinance also provides the City Manager with authority to give notice to the program vendor terminating the service contract for the program and authorizing the payment of termination costs.
 
12.   Hold a public hearing regarding the 2018-19 Proposed Budget 

Section 5, Article VII, of the City Charter requires that a Public Hearing be held on the Proposed Budget for the coming fiscal year.  At the Public Hearing, all interested persons shall be given an opportunity to be heard for or against any item contained in the Proposed Budget.  The Proposed Budget for 2018-19 has been available for public inspection in the City libraries, in the City Secretary's Office, and on the City's website since August 8, 2018.  A second Public Hearing on the Proposed Budget is scheduled for Tuesday, September 4, 2018.
 
13.   Hold a public hearing regarding the Proposed 2018-19 Tax Rate

The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the rollback tax rate or the effective rate until the governing body has held two public hearings on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065.  The 2018-19 Proposed Budget is based on a tax rate of 70.46 cents per $100 of valuation, which does exceed the effective tax rate of 65.35 cents due to a 7.82% increase in taxable values.  A second public hearing is set for Tuesday, September 4, 2018, at 7:00 P.M.
 
14. Hold a public hearing on:
 
a.   Consider the application of OM Housing, requesting approval of 1) a Zoning Change from Community Retail (CR) District to a Planned Development (PD) District for Multi-Family Uses; and 2) a Detail Plan for Dwelling, Multi-Family.  This property is located at 1603 East IH-30.  (File No. Z 18-10, District 3) (This case was postponed from the August 7, 2018 Regular City Council meeting.)

BEING an approximate 5.84-acre portion of Lot 5, Block 1, Faulkner Point North No. 2, an addition to the City of Garland, Dallas County, Texas, according to the plat thereof recorded in Volume 93149, Page 8084, Map Records, Dallas County, Texas (M.R.D.C.T.).  Approval of the request would allow the applicant to develop a portion of the subject property with an apartment complex.
 
15. Consider appointments to Boards and Commissions.

Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.
 
  Mayor Lori Barnett Dodson
  • Kenneth Risser - Citizens Environmental and Neighborhood Advisory Committee
  • Wayne Dalton - Plan Commission 
  • Shirley Robnett - Senior Citizens Advisory Committee 
 
  Council Member David Gibbons
  • James Van Dyke - Board of Adjustment
  • James Dobbins - Citizens Environmental and Neighborhood Advisory Committee
  • Frank Garcia - Community Multicultural Commission
  • Steven Phelps - Garland Cultural Arts Commission
  • Eric Scholl - Property Standards Board
  • Patrick Dullano - Library Board
  • Ed Seghers - Parks and Recreation Board
  • Scott Roberts - Plan Commission
  • Mark Hasson - Senior Citizens Advisory Committee
 
  Council Member Deborah Morris
  • Dwight Nichols - Unified Building Standards Commission
  • Devon Miller - Garland Cultural Arts Commission 
  • Manuel Ojeda - Senior Citizens Advisory Committee 
 
  Council Member Jim Bookhout 
  • Molly Bishop - Parks and Recreation Board 
  • Bruce Bishop - Board of Adjustment
  • James Hall Jr. - Unified Building Standards Commission
  • Kim Thiehoff - Community Multicultural Commission 
  • Corsharra Jackson - Library Board 
  • John O'Hara - Plan Commission
  • Larry Jeffus - Property Standards Board
  • Gwendolyn Daniels - Senior Citizens Advisory Committee
  • Linda Waters - TIF South 
  • Blanca Sanchez - Garland Cultural Arts Commission 
  • Dennis Garcia - Citizens Environmental and Neighborhood Advisory Committee
 
  Mayor Pro Tem Rich Aubin 
  • Charles Truett Welborn - Plan Commission
  • Edwina Garner - Library Board
  • Gina Shanks - Community Multicultural Commission
  • Margaret Lucht - Parks and Recreation Board
  • Reta Day - Garland Cultural Arts Commission
  • Tom Jefferies - I-30 TIF
  • Cary Hodson - Downtown TIF 
 
  Council Member Robert John Smith 
  • William Collard - Citizens Environmental and Neighborhood Advisory Committee
  • Kenia Hudson-Ott - Parks and Recreation Board 
  • Tony Torres - TIF 3
 
16. Citizen comments.

Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.
 
17. Adjourn.

All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.