Agenda

AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
August 6, 2019
7:00 p.m.

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible. Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.

MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.

Consider approval of the minutes of the July 16, 2019 Regular Meeting.

Consider approval of the following bids:

Rowlett Creek Wastewater Treatment Plant Hydraulic Improvement and Discharge Resiliency Enhancement		Bid No. 0980-19

Carollo Engineers, Inc.	$264,990.00
Optional Contingency	27,500.00
TOTAL:	$292,490.00

Positive Displacement Water Meters		Bid No. 0910-19

Mueller Systems, LLC	$773,220.00

This request is for the purchase of positive displacement water meters for Warehouse inventory. This is a Term Agreement with four optional renewals.

Turbine Water Meters		Bid No. 0908-19

Mueller Systems, LLC	$111,448.00

This request is for the purchase of turbine water meters for Warehouse inventory. This is a Term Agreement with four optional renewals.

Compound Water Meters		Bid No. 0909-19

Badger Meters, Inc.	$159,010.00

This request is for the purchase of compound water meters for Warehouse inventory. This is a Term Agreement with four optional renewals.

Street Light Poles		Bid No. 1051-19

Techline, Inc.	$327,660.00

This request is for the purchase of street light poles for Warehouse inventory. This is a Term Agreement with four optional renewals.

GP&L King Mountain Switch Station Materials		Bid No. 1049-19

Texas Electric Cooperatives, Inc.	$581,792.52

This request is for the purchase of insulators, bus, tubing, connectors and other associated materials for construction of the King Mountain Switch Station.

Construction Material Testing for Parkmont Area Drainage Improvements Project		Bid No. 0067-18

Professional Service Industries, Inc.	$2,083.00

This request is to approve Change Order #2 for Construction Material Testing (CMT) related to the Parkmont Area Drainage Improvements project.

Central Park Restroom Building		Bid No. 1188-19

Public Restroom Company	$323,168.00

This request is to fabricate and install a restroom building to replace the restroom/concession building behind Ballfied #1 at Central Park along Avenue H.

GP&L Nevill Road Switch Station Engineering Design and Construction Management Services		Bid No. 1182-19

Burns & McDonnell	$1,708,600.00

This request is to provide Professional Engineering Design and Construction Management Services for the Nevill Road 345kV Switch Station in Pecos County.

GP&L Nevill to Greasewood Transmission Line Engineering Design and Construction Management Services		Bid No. 1181-19

Burns & McDonnell	$1,159,200.00

This request is to provide Professional Engineering Design and Construction Management Services for the 10.3-mile Nevill to Greasewood 345kV Transmission project in Pecos County.

GP&L Campbell Road Switch Station Engineering Services		Bid No. 1198-18

Power Engineers, Inc.	$172,155.00

This request is to approve Change Order #2 for Professional Engineering Services related to the Campbell Road Substation.

GP&L Firewheel 3 Duct Line Relocation Services		Bid No. 0978-19

The Fishel Company	$137,459.00
Optional Contingency	21,000.00
TOTAL:	$158,459.00

This request is to relocate 470’ of the Firewheel 3 Duct Line due to the installation of a new transmission pole. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

CDBG Single-Family Rehabilitation - 1022 High Meadow		Bid No. 0813-19

JMR Construction	$11,150.00

This request is to approve Change Order #1 for a property being rehabilitated by the Housing and Community Services Office utilizing Federal funding.

A public hearing was previously conducted for the following zoning case. Council approved the request and instructed staff to bring forth the following ordinance for consideration.

Zoning File No. Z 19-15, Masterplan (District 4)

Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) a Change in Zoning from Community Retail (CR) District to Planned Development (PD) District for Mixed Uses and 2) a Detail Plan for a shade pavilion amenity area to replace an existing swimming pool on a 1.041-acre tract of land located at 713 Apache Drive; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date.

Consider an ordinance amending Chapter 33, "Transportation" of the Code of Ordinances of the City of Garland, Texas; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Council is requested to consider an ordinance enforcing parking restrictions in West Downtown.

Consider an ordinance amending Chapter 33, "Transportation" of the Code of Ordinances of the City of Garland, Texas; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

Council is requested to approve an ordinance setting the speed limit to 35 mph on all sections of Naaman Forest Blvd.

Consider an ordinance appointing Glen Wietzel as an Associate Judge of the Municipal Court of the City of Garland, Texas and providing an effective date.

Council is requested to consider an ordinance appointing Glen Wietzel to a two-year term of office commencing August 7, 2019.

Consider a resolution authorizing the Chief of Police to submit a grant application for Digital Forensics Lab Enhancements and providing an effective date.

At the July 15, 2019 Work Session, Council considered a request from the Police Department to apply for the FY 2020 Internet Crimes Against Children (ICAC) Grant Program for the purpose of developing an effective response to technology-facilitated child sexual exploitation and internet crimes against children that encompasses forensic and investigative components.

Consider a resolution approving the Fiscal Year 2020 Generation Budget of TMPA pursuant to the Joint Operating Agreement between Texas Municipal Power Agency and the City of Bryan, Texas, City of Denton, Texas, City of Garland, Texas and City of Greenville, Texas.

At the July 15, 2019 Work Session, Council considered approval of the TMPA Fiscal Year 2020 Generation Budget.

Consider a resolution authorizing the City Manager to execute Amendment No. 3 to the Joint Operating Agreement between the Texas Municipal Power Agency and the City of Bryan, Texas, City of Denton, Texas, City of Garland, Texas and the City of Greenville, Texas.

At the July 15, 2019 Work Session, Council considered an amendment to the TMPA Joint Operating Agreement.

10.

Approve by minute action the City of Garland Continuity of Government plan.

At the August 5, 2019 Regular Meeting, Council considered approving the City of Garland Continuity of Government (COG) plan. This plan establishes the framework for ensuring that the Mayor and Council responsibilities will be maintained, preserved and/or reconstituted in the event government functions become disrupted. By doing so, the COG Plan will facilitate continuation of legal authorities so that critical services will not be lost due to government disruptions.

ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.

11.

Consider amendments to Chapter 34, “Planning”, of the Code of Ordinances and the Garland Development Code of the City of Garland, Texas, regarding changes to the regulation of building materials, the development approval process, and Planning and Zoning fees in accordance with new laws passed by the Texas Legislature during the 2019 legislative session.

Council is requested to consider amendments to Chapter 34, “Planning”, of the Code of Ordinances and the Garland Development Code in response to recently passed State legislation.

12.

Presentation of the 2019-20 Proposed Budget

In accordance with the City Charter and state law, the City Manager shall submit to the City Council a Proposed Budget for the coming fiscal year. The City Manager will formally present his Proposed Budget for FY 2019-20. Following the presentation to Council, copies of the Proposed Budget will be placed in each City library, in the Office of the City Secretary, and on the City's website for public review and inspection.

13.

Consider proposing a tax rate to be considered during the budget approval and tax rate setting process for FY 2019/2020 and establishing a schedule for adopting a budget and setting a tax rate for FY 2019/2020

The City Council is requested to propose a tax rate of 76.96 cents per $100 of valuation to be considered during the tax rate setting process, and to establish a schedule for the public hearings that must be held as part of the tax rate and budget approval processes. The City Council is requested to set public hearings on the budget and on the tax rate for August 20, 2019 and August 27, 2019.


14.		Hold a public hearing on:

	a.	Consider the application of Provident Realty, requesting approval of 1) an amendment to Planned Development (PD) District 95-56 for Community Retail Uses, 2) a Concept Plan and 3) a Detail Plan for a Convenience Store Use and a Retail, Fuel Pumps Use. This property is located at 5345 North President George Bush Turnpike. (File No. Z 19-07, District 1) BEING an approximate 3.434-acre tract of land situated in Lot 1R, Block 1, Baylor North Garland Family Health Center, an addition to the City of Garland, according to the plat thereof, recorded in Volume 2004194, Page 62, Plat Records, Dallas County, Texas. The applicant requests to demolish the existing building and create three new tracts. A Detail Plan is proposed to develop one of the tracts with a convenience store and fuel pumps. Future development of the two remaining tracts will require future Detail Plans.

15.		Consider appointments to Boards and Commissions. Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.

		Mayor Scott LeMay Patrick Abell - TIF 3

		Council Member Dylan Hedrick Keith Engler - TIF 3

		Mayor Pro Tem Robert John Smith John McDonald - Board of Adjustment Jim Hope - Unified Building Standards Robert Kaaa - Environmental and Community Advisory Board Vonda Tyson - Community Multicultural Commission Lupita Torres - Garland Cultural Arts Commission Trellas Gotcher - Library Board Kenia Hudson-Ott - Parks and Recreation Board Christopher Ott - Planning and Zoning Commission Tony Torres - TIF 3 - Medical

16.		Citizen comments. Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.

17.		Adjourn. All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 1.
Meeting Date:	08/06/2019
Item Title:	Minutes July 16
Submitted By:	Rene Dowl, City Secretary

Summary of Request/Problem
Consider approval of the minutes of the July 16, 2019 Regular Meeting.
Recommendation/Action Requested and Justification

Attachments
Minutes July 16

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.a.
Meeting Date:	08/06/2019
Item Title:	Rowlett Creek Wastewater Treatment Plant Hydraulic Improvement and Discharge Resiliency Enhancement
Submitted By:	Wes Kucera, Managing Director
Bid Number:	0980-19

Purchase Justification:

This request is to provide Professional Engineering Services for evaluation of the Rowlett Creek Wastewater Treatment Plant Hydraulics and alternate Discharge Outfall for resiliency. Services include: evaluation of stormwater management, site drainage and optional peak flow treatment options; review of plant hydraulics to identify pinch points; development of a process model; evaluation of regulatory requirements to discharge into Rowlett Creek; and evaluation of alternative disinfection of peak flow discharge. Due to the complex nature of the project, an Optional Contingency is included for additional work that may be required.

Evaluation:

Carollo Engineers, Inc., was selected as the Most Qualified firm for this project from a short list of consultants evaluated and scored in RFQ- 0767-18.

Award Recommendation:

*Vendor*	Item	Amount
Carollo Engineers, Inc.	All	$264,990.00
Optional Contingency		27,500.00

	TOTAL:	-------------------------------------- $292,490.00

Basis for Award:	Most Qualified
Purchase Requisition #:	41791

Fiscal Impact

Total Project/Account:	$7,911,605
Expended/Encumbered to Date:	5,252,547
Balance:	$2,659,058
This Item:	292,490
Proposed Balance:	$2,366,568
Account #:	231-4211-7101
Fund/Dept/Project – Description and Comments:
Wastewater Utility Fund / Rowlett Creek Wastewater Treatment Plant

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2018-19
Document Location:	Page 287

Budget Director Approval:	Ron Young	Approval Date:	07/25/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.b.
Meeting Date:	08/06/2019
Item Title:	Positive Displacement Water Meters
Submitted By:	Gary Holcomb, Purchasing Director
Bid Number:	0910-19

Purchase Justification:

This request is for the purchase of positive displacement water meters for Warehouse inventory. These water meters will be used to support the Water Department's meter replacement program. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $3,866,100 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated with Mueller Systems, LLC, submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
Mueller Systems, LLC	All	$773,220.00


	TOTAL:	-------------------------------------- $773,220.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	41970

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$773,220
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. The meters will be reconciled to the Radio Read Water Meter Retrofit Capital Program account(s) as they are issued from inventory.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page W10

Budget Director Approval:	Ron Young	Approval Date:	07/16/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/12/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.c.
Meeting Date:	08/06/2019
Item Title:	Turbine Water Meters
Submitted By:	Gary Holcomb, Purchasing Director
Bid Number:	0908-19

Purchase Justification:

This request is for the purchase of turbine water meters for Warehouse inventory. These water meters will be used to support the Water Department's meter replacement program. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $557,240 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated with Mueller Systems, LLC, submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
Mueller Systems, LLC	All	$111,448.00


	TOTAL:	-------------------------------------- $111,448.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	41968

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$111,448
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. The meters will be reconciled to the Radio Read Water Meter Retrofit Capital Program account(s) as they are issued from inventory.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page W10

Budget Director Approval:	Ron Young	Approval Date:	07/16/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/12/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.d.
Meeting Date:	08/06/2019
Item Title:	Compound Water Meters
Submitted By:	Gary Holcomb, Purchasing Director
Bid Number:	0909-19

Purchase Justification:

This request is for the purchase of compound water meters for Warehouse inventory. These water meters will be used to support the Water Department's meter replacement program. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $795,050 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated. Mueller Systems, LLC, did not quote compound meters as specified and is therefore deemed nonresponsive. Badger Meters, Inc., submitted the Lowest Responsible Bid, meeting all requirements of the specifications.

Award Recommendation:

*Vendor*	Item	Amount
Badger Meters, Inc.	All	$159,010.00


	TOTAL:	-------------------------------------- $159,010.00

Basis for Award:	Lowest Responsible Bid
Purchase Requisition #:	41969

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$159,010
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. The meters will be reconciled to the Radio Read Water Meter Retrofit Capital Program account(s) as they are issued from inventory.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page W10

Budget Director Approval:	Ron Young	Approval Date:	07/16/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/15/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.e.
Meeting Date:	08/06/2019
Item Title:	Street Light Poles
Submitted By:	Gary Holcomb, Purchasing Director
Bid Number:	1051-19

Purchase Justification:

This request is for the purchase of street light poles for Warehouse inventory. These poles will be used to support GP&L's street light installation and maintenance operations. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $1,638,300 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Four (4) bids were received and evaluated with Techline, Inc., submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
Techline, Inc.	All	$327,660.00


	TOTAL:	-------------------------------------- $327,660.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	41766

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$327,660
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. The poles will be reconciled to the appropriate Electric Street and Thoroughfare Lighting Capital Program account(s) as they are issued from inventory.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E05

Budget Director Approval:	Ron Young	Approval Date:	07/16/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/12/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.f.
Meeting Date:	08/06/2019
Item Title:	GP&L King Mountain Switch Station Materials
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1049-19

Purchase Justification:

This request is for the purchase of insulators, bus, tubing, connectors and other associated materials for construction of the King Mountain Switch Station. This is part of the approved King Mountain Switch Station CIP project.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. One (1) bid was received and evaluated with Texas Electric Cooperatives, Inc., submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
Texas Electric Cooperatives, Inc.	All	$581,792.52


	TOTAL:	-------------------------------------- $581,792.52

Basis for Award:	Straight Low Bid
Purchase Requisition #:	41854

Fiscal Impact

Total Project/Account:	$16,900,000
Expended/Encumbered to Date:	14,228,281
Balance:	$2,671,719
This Item:	581,793
Proposed Balance:	$2,089,926
Account #:	210-3799-3178001-6051
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Substations Upgrades Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E10

Budget Director Approval:	Ron Young	Approval Date:	07/26/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.g.
Meeting Date:	08/06/2019
Item Title:	Construction Material Testing for Parkmont Area Drainage Improvements Project
Submitted By:	Michael Polocek, Engineering Director
Bid Number:	0067-18

Purchase Justification:

This request is to approve Change Order #2 for Construction Material Testing (CMT) related to the Parkmont Area Drainage Improvements project. The original CMT contract was based on anticipated testing levels for concrete paving, drainage pipe and water/sewer utilities. In order to minimize disruption to homeowners, the construction was phased into smaller segments to maintain property access as much as possible. This resulted in a higher frequency of concrete pours than anticipated in the original proposal. Additional testing was also required for a sidewalk that was added as part of the “Where the Heart Is” program in areas immediately surrounding the project. Change Oder #1 was approved December 11, 2018, in the amount of $16,998. Change Order #2 represents a 27% cumulative increase to the original PO 264074.

Evaluation:

Professional Service Industries, Inc., was awarded the original contract for this project in the amount of $69,665 on September 28, 2017.

Award Recommendation:

*Vendor*	Item	Amount
Professional Service Industries, Inc.	All	$2,083.00


	TOTAL:	-------------------------------------- $2,083.00

Basis for Award:	Change Order
Purchase Requisition #:	42036

Fiscal Impact

Total Project/Account:	$5,867,000
Expended/Encumbered to Date:	5,750,223
Balance:	$116,777
This Item:	2,083
Proposed Balance:	$114,694
Account #:	692-1409-1424600-9017
Fund/Dept/Project – Description and Comments:
Drainage CIP / Parkmont Drive

Attachments
Bid Recap
Parkmont Location Map

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page D05

Budget Director Approval:	Ron Young	Approval Date:	07/26/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.h.
Meeting Date:	08/06/2019
Item Title:	Central Park Restroom Building
Submitted By:	Skip Keller, Interim Parks Director
Bid Number:	1188-19

Purchase Justification:

This request is to fabricate and install a restroom building to replace the restroom/concession building behind Ballfied #1 at Central Park along Avenue H. This site is adjacent to the proposed dog park and will have the capacity to accommodate dog park patrons, baseball leagues and other general park patrons. The new building will provide two multi-stall restrooms for males and females, a separate family restroom and a separate storage room within the building footprint. Additional items included in the cost are a drinking fountain with a separate bottle filler, magnetic locks with timers for the restroom doors and an extended roof to provide cover in front of the restroom doors. This Scope of Work will occur in conjunction with a separate contract to prepare the site for the new building. The additional scope will include demolition of the existing building and foundation as well as re-establishing utility connections for the new facility.

Evaluation:

The installation and fabrication services will be provided by Public Restroom Company through the BuyBoard Cooperative Purchasing Contract 512-16.

Award Recommendation:

*Vendor*	Item	Amount
Public Restroom Company	All	$323,168.00


	TOTAL:	$323,168.00

Basis for Award:	Cooperative Purchase
Purchase Requisition #:	42059

Fiscal Impact

Total Project/Account:	$0
Expended/Encumbered to Date:	0
Balance:	$0
This Item:	323,168
Proposed Balance:	$(323,168)
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Parks CIP / 2019 Bond Program - Sports Field/Parks Renovation Program The Sports Field/Parks Renovation Program was approved as part of the 2019 Bond Program. A Budget Amendment to the Capital Improvement Program will be brought to City Council for consideration at a future date to appropriate $375,000 for restroom improvements at Central Park through the Sports Field/Parks Renovation Program. The City will issue Commercial Paper as expenditures are incurred, and at a future date, General Obligation Bonds will be issued to refinance the outstanding Commercial Paper.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	N/A

Budget Director Approval:	Ron Young	Approval Date:	07/27/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/26/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.i.
Meeting Date:	08/06/2019
Item Title:	GP&L Nevill Road Switch Station Engineering Design and Construction Management Services
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1182-19

Purchase Justification:

This request is to provide Professional Engineering Design and Construction Management Services for the Nevill Road 345kV Switch Station in Pecos County. Services include Geotechnical, Civil, Structural and Electric Design Engineering as well as Protection, Control and Communications Design. Burns & McDonnell will also provide Field Engineering Services to support Construction Management during construction of the Station. This is part of the approved Nevill to Greasewood 345kV Transmission CIP project.

Evaluation:

Burns & McDonnell was selected as the Most Qualified firm for this project from a short list of consultants evaluated and scored in RFQ 5771-15.

Award Recommendation:

*Vendor*	Item	Amount
Burns & McDonnell	All	$1,708,600.00


	TOTAL:	-------------------------------------- $1,708,600.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42025

Fiscal Impact

Total Project/Account:	$1,800,000
Expended/Encumbered to Date:	0
Balance:	$1,800,000
This Item:	1,708,600
Proposed Balance:	$91,400
Account #:	215-3799-3178201-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Substations Upgrades Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E10

Budget Director Approval:	Ron Young	Approval Date:	07/25/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.j.
Meeting Date:	08/06/2019
Item Title:	GP&L Nevill to Greasewood Transmission Line Engineering Design and Construction Management Services
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1181-19

Purchase Justification:

This request is to provide Professional Engineering Design and Construction Management Services for the 10.3-mile Nevill to Greasewood 345kV Transmission project in Pecos County. The existing 345kV Bakersfield to North McCamey circuit will also be modified to loop the circuit in and out of the new Nevill Road Switch. Burns & McDonnell will also provide Field Engineering Services to support Construction Management related to the transmission line which will connect the 255 MW Concho Bluff solar farm into the ERCOT grid. This is part of the approved Nevill to Greasewood 345kV Transmission CIP project.

Evaluation:

Burns & McDonnell was selected as the Most Qualified firm for this project from a short list of consultants evaluated and scored in RFQ 5771-15.

Award Recommendation:

*Vendor*	Item	Amount
Burns & McDonnell	All	$1,159,200.00


	TOTAL:	-------------------------------------- $1,159,200.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42029

Fiscal Impact

Total Project/Account:	$1,400,000
Expended/Encumbered to Date:	204,029
Balance:	$1,195,971
This Item:	1,159,200
Proposed Balance:	$36,771
Account #:	215-3599-3144501-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Transmission Lines Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E01

Budget Director Approval:	Ron Young	Approval Date:	07/25/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.k.
Meeting Date:	08/06/2019
Item Title:	GP&L Campbell Road Switch Station Engineering Services
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1198-18

Purchase Justification:

This request is to approve Change Order #2 for Professional Engineering Services related to the Campbell Road Substation. The initial Professional Services Agreement with Power Engineers, Inc., was based on a general Scope of Work in the attempt to meet an aggressive ten-month in-service request by ONCOR Electric Delivery. This Change Order includes additional station design due to zoning and permitting requirements, changes to site access from Campbell Road, the addition of a future line termination, relaying/metering requirements and other coordination with ONCOR’s electrical substation.

Evaluation:

Power Engineers, Inc., was awarded the original bid in the amount of $590,503.00 at the October 1, 2018, City Council Meeting.

Award Recommendation:

*Vendor*	Item	Amount
Power Engineers, Inc.	All	$172,155.00


	TOTAL:	-------------------------------------- $172,155.00

Basis for Award:	Change Order
Purchase Requisition #:	41966

Fiscal Impact

Total Project/Account:	$8,650,000
Expended/Encumbered to Date:	8,040,487
Balance:	$609,513
This Item:	172,155
Proposed Balance:	$437,358
Account #:	210-3799-3177901-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Substations Upgrades

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E10

Budget Director Approval:	Ron Young	Approval Date:	07/25/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.l.
Meeting Date:	08/06/2019
Item Title:	GP&L Firewheel 3 Duct Line Relocation Services
Submitted By:	Jonas Whitehead, Distribution Director
Bid Number:	0978-19

Purchase Justification:

This request is to relocate 470’ of the Firewheel 3 Duct Line due to the installation of a new transmission pole. This is part of the approved Apollo to Lookout Transmission Line Rebuild CIP project. Due to the complex nature of the project, an Optional Contingency is included for any additional work that may be required.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated with The Fishel Company submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
The Fishel Company	All	$137,459.00
Optional Contingency		21,000.00

	TOTAL:	-------------------------------------- $158,459.00

Basis for Award:	Straight Low Bid
Purchase Requisition #:	41828

Fiscal Impact

Total Project/Account:	$3,494,000
Expended/Encumbered to Date:	1,157,272
Balance:	$2,336,728
This Item:	158,459
Proposed Balance:	$2,178,269
Account #:	210-3599-3143801-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Transmission Lines Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E01

Budget Director Approval:	Ron Young	Approval Date:	07/25/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/24/2019

GARLAND PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.m.
Meeting Date:	08/06/2019
Item Title:	CDBG Single-Family Rehabilitation - 1022 High Meadow
Submitted By:	Mona Woodard, Neighborhood Services Administrator
Bid Number:	0813-19

Purchase Justification:

This request is to approve Change Order #1 for a property being rehabilitated by the Housing and Community Services Office utilizing Federal funding. During rehabilitation, the contractor discovered a considerable amount of underground wastewater lines that had to be replaced due to deterioration. This Change Order represents a 44% increase to the original PO 48748.

Evaluation:

JMR Construction was awarded the Lowest Responsible Bid in the amount of $25,000 on June 11, 2019.

Award Recommendation:

*Vendor*	Item	Amount
JMR Construction	All	$11,150.00


	TOTAL:	-------------------------------------- $11,150.00

Basis for Award:	Change Order
Purchase Requisition #:	42070

Fiscal Impact

Total Project/Account:	$312,858
Expended/Encumbered to Date:	179,191
Balance:	$133,667
This Item:	11,150
Proposed Balance:	$122,517
Account #:	925-8372-3952719-7111
Fund/Dept/Project – Description and Comments:
Community Development Block Grant Fund / Single-Family Rehab

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2018-19
Document Location:	Page 174

Budget Director Approval:	Ron Young	Approval Date:	07/26/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	07/25/2019

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 3.a.
Meeting Date:	08/06/2019
Item Title:	Z 19-15 Masterplan (District 4)
Submitted By:	Nabiha Ahmed, Development Planner

Summary of Request/Problem
Zoning Ordinance Z 19-15 Masterplan
Recommendation/Action Requested and Justification
Consider adoption of attached ordinance.

Attachments
Z 19-15 Ordinance
Z 19-15 Exhibit A
Z 19-15 Exhibit B
Z 19-15 Exhibits C & D

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 4.
Meeting Date:	08/06/2019
Item Title:	Parking Restrictions in West Downtown
Submitted By:	Paul Luedtke, Transportation Director

Summary of Request/Problem
Overflow parking by adjacent commercial properties has encroached into the neighborhood. The residents of the neighborhood have asked for parking restrictions on 12th Street, 13th Street and Avenue A.
Recommendation/Action Requested and Justification
Approve the attached ordinance.

Attachments
Parking Restrictions Ordinance

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 5.
Meeting Date:	08/06/2019
Item Title:	Speed limit changes on Naaman Forest Bvld
Submitted By:	Paul Luedtke, Transportation Director

Summary of Request/Problem
Speed limits on the new section of Naaman Forest Blvd immediately south of Campbell Road and adjacent to the Curtis Culwell Center have not been established and are currently set to the default speed of 30 mph. Staff performed a speed study and the reccommended speed limit is 35 mph.
Recommendation/Action Requested and Justification
Staff recommends approving the attached ordinance setting the speed limit to 35 mph on all sections of Naaman Forest Blvd.

Attachments
Naaman Forest Speed Limit Change Ordinance

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 6.
Meeting Date:	08/06/2019
Item Title:	Consider Appointing an Associate Municipal Court Judge
Submitted By:	Brad Neighbor, City Attorney

Summary of Request/Problem
Due to unforeseen staffing shortages, it has been found necessary to bring in another associate judge to handle certain magisterial and other duties in the Municipal Court. State law provides that judges of a municipal court be appointed by the City Council. The appointment of a municipal judge must be done by ordinance.
Recommendation/Action Requested and Justification
Adopt an ordinance appointing Glen Wietzel to a two-year term of office commencing August 7, 2019. If approved, Mr. Wietzel will be asked to execute a letter agreement outlining the terms and conditions of his independent contractor status.

Attachments
Ordinance appointing associate municipal court judge

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 7.
Meeting Date:	08/06/2019
Item Title:	FY2020 Internet Crimes Against Children Grant Application
Submitted By:	Jeffrey Bryan, Chief of Police

Summary of Request/Problem
At the July 15, 2019 Work Session, Council was scheduled to consider a request from the Police Department to apply for the FY 2020 Internet Crimes Against Children (ICAC) Grant Program for the purpose of developing an effective response to technology-facilitated child sexual exploitation and internet crimes against children that encompasses forensic and investigative components.
Recommendation/Action Requested and Justification
Approve a resolution authorizing the Police Department to apply for the FY 2020 Internet Crimes Against Children (ICAC) Grant Program.

Attachments
Forensics Lab Grant August 2019 Resolution
Resolution ICAC FY20

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 8.
Meeting Date:	08/06/2019
Item Title:	TMPA Generation Budget
Submitted By:	Jeff Janke, Administration

Summary of Request/Problem
At the July 15, 2019 Work Session, the City Council was provided a Policy Report recommending approval of the TMPA Fiscal Year 2020 Generation Budget. The TMPA Joint Operating Agreement contains a requirement of Member City approval for budget increases for a TMPA business function that exceed 20% from the prior fiscal year. As a result of planned decommissioning activities, TMPA’s fiscal year 2020 budget for its Generation Business will increase by more than 20% from its fiscal year 2019 budget. For the Council’s consideration is a resolution approving the Fiscal Year 2020 TMPA Generation Budget.
Recommendation/Action Requested and Justification
Approval of the TMPA Fiscal Year 2020 Generation Budget resolution.

Attachments
Resolution - Approve Budget TMPA

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 9.
Meeting Date:	08/06/2019
Item Title:	TMPA Joint Operating Agreement Amendment No. 3
Submitted By:	Jeff Janke, Administration

Summary of Request/Problem
At the July 15, 2019 Work Session, the City Council was provided a Policy Report recommending an amendment to the TMPA Joint Operating Agreement (“JOA”). Amendment No. 3 to the JOA will provide for the (i) clarification of entities entitled to vote on matters related to TMPA Generation Business subsequent to the expiration of the TMPA Power Sales Contract, (ii) exemption of financial commitments relating to mine reclamation bonding from certain Member Cities approvals and (iii) selling of TMPA mine tracts that are under mine reclamation bonding given that certain rights may be retained by TMPA to enable completion of the reclamation. For the Council’s consideration is a resolution approving Amendment No. 3 to the JOA.
Recommendation/Action Requested and Justification
Approval of the resolution for Amendment No. 3 to the TMPA Joint Operating Agreement.

Attachments
Resolution - Amend TMPA JOA

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 10.
Meeting Date:	08/06/2019
Item Title:	Garland Continuity of Government Plan
Submitted By:	Kwa heri Harris, Emergency Management Coordinator

Summary of Request/Problem
At the August 5, 2019 Regular Meeting, Council considered approving the City of Garland Continuity of Government (COG) plan. This plan establishes the framework for ensuring that the Mayor and Council responsibilities will be maintained, preserved and/or reconstituted in the event government functions become disrupted. By doing so, the COG Plan will facilitate continuation of legal authorities so that critical services will not be lost due to government disruptions.
Recommendation/Action Requested and Justification
Approve by minute action the City of Garland Continuity of Government plan.

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 11.
Meeting Date:	08/06/2019
Item Title:	Consider amendments to Chapter 34, “Planning”, of the Code of Ordinances and the Garland Development Code of the City of Garland, Texas, regarding changes to the regulation of building materials, the development approval process, and Planning and Zoning fees in accordance with new laws passed by the Texas Legislature during the 2019 legislative session.
Submitted By:	Will Guerin, Planning Director

REQUEST
Consider amendments to Chapter 34, “Planning”, of the Code of Ordinances and the Garland Development Code of the City of Garland, Texas, regarding changes to the regulation of building materials, the development approval process and Planning and Zoning fees in accordance with new laws passed by the Texas Legislature during the 2019 legislative session.
PLAN COMMISSION RECOMMENDATION
On July 22, 2019 the Plan Commission, by a vote of eight (8) to zero (0), recommended approval of the draft GDC amendments as presented.
STAFF RECOMMENDATION
Approval of the GDC amendments as drafted.
BACKGROUND
As a result of recently passed legislation [Texas House Bills 2439, 3167, and 3314], staff is bringing forward needed changes to the Garland Development Code (GDC) in order to ensure compliance with new State law. The effective date for the House Bills is September 1, 2019.
CONSIDERATIONS
Texas House Bill 2439 restricts, with some exemptions such as nationally-recognized historic districts, a municipality’s ability to regulate the building products, materials, or methods used in the construction or renovation of residential or commercial buildings. As a result, the City Attorney’s Office recommends ordinance changes which largely eliminate the GDC’s building façade material requirements. It should be noted that masonry standards may still be applied towards screening fences. Texas House Bill 3167 affects the municipal approval procedure for land development applications, requiring certain types of “plans” to be considered for formal action within 30 days of application filing, similarly to current State law on subdivision plats. The City Attorney’s Office has worked with staff on ordinance language which allows two different development processes for applicants from which to choose. One process allows the applicant to go through a pre-submittal review process to better ensure that plans comply with technical requirements prior to formal application filing and the subsequent public hearing process. Alternately, an applicant may choose to file an application without a pre-submittal meeting or pre-submittal review. The Plan Commission and City Council may approve, approve with conditions, or disapprove applications accordingly. HB 3314 eliminates the public hearing requirement for replats that do not involve variances or exceptions to local standards. In its place are new provisions that require the municipality to provide notice following approval, with information regarding the outcome and contact for more information. As part of these draft amendments, staff is proposing changes to the planning and zoning fees to account for the HB 3167-related amendments that affect the development approval process. The draft amendments are attached for the Council's review. They may be considered for approval by the City Council. The final ordinance will follow for adoption.

Attachments
Draft Amendments to GDC

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 12.
Meeting Date:	08/06/2019
Item Title:	Presentation of the 2019-20 Proposed Budget
Submitted By:	Ron Young, Budget Director

Summary of Request/Problem
In accordance with the City Charter and state law, the City Manager shall submit to the City Council a Proposed Budget for the coming fiscal year. The City Manager will formally present his Proposed Budget for FY 2019-20. Following the presentation to Council, copies of the Proposed Budget will be placed in each City library, in the Office of the City Secretary, and on the City's website for public review and inspection.
Recommendation/Action Requested and Justification
City Manager's presentation of the FY 2019-20 Proposed Budget.

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Regular Session Agenda		Agenda Item 13.
Meeting Date:	08/06/2019
Item Title:	Consider proposing a tax rate to be considered during the budget approval and tax rate setting process for FY 2019/2020 and establishing a schedule for adopting a budget and setting a tax rate for FY 2019/2020
Submitted By:	Corey Worsham, Tax Administrator

Summary of Request/Problem
State law mandates an explicit, detailed and complex process for the adoption of municipal budgets and the setting of tax rates by local governments. Those laws (as well as the City Charter) require a series of notices to the public, at least one public hearing for the adoption of a budget and at least two public hearings for the setting of a tax rate. Traditionally, Garland has provided much more opportunity for public input than the required minimums. By setting hearings on the budget and the tax rate at the same meetings, the citizens are also provided an opportunity to address both the budget and the tax rate without making multiple trips to City Hall to speak on either or both. The tax rate setting and budget approval processes (the two being both legally and practically intertwined) are triggered by the receipt of an appraisal roll from Dallas Central Appraisal District. The appraisal roll, together with a certification of a collection rate and a calculation of the effective and rollback tax rates (generally known as a “truth in taxation” form, a copy of which is attached), is then submitted to the City Council. A notice of a proposed tax rate (actually a notice of public hearings on a proposed tax rate) is then issued (a copy of that form is attached) and hearings are set. There are two key deadlines involved in the tax rate process: August 1 for the submission of the appraisal roll and August 7 for the submission of the rates. After the process has been initiated by those events, the City Council must establish dates for public hearings on those matters. Notices of the public hearings must be published and posted in the manner and form required by law. The attached checklist provides more detail as to what is required for postings. Similarly, under the City Charter the filing and presentation of a proposed budget, at which time all interested parties will be given the opportunity to be heard for or against any estimates or items therein at a time and place consistent with state law. If the proposed budget will raise property tax revenues above current year revenues, certain disclosures must appear on and as part of the filed budget. The filing and presentation of the proposed budget triggers certain publication and notice requirements that are separate from the publications and notices required to set a tax rate. If the City Council desires to make amendments to the proposed budget, those changes must be made and approved by not less than five affirmative votes on or before September 21. The adoption of a final tax rate and budget must be done within the periods provided by law and must be done using certain prescribed formalities for motions and voting. An outline of current state law and City Charter requirements is attached along with the proposed schedules for tax rate and budget hearings. Please note that some of the proposed dates are meetings at which the City Council may receive and debate information, not necessarily public hearings. More than the required minimums for public input is, however, provided. The City Council is requested to set public hearings on the budget and on the tax rate for August 20, 2019 and August 27, 2019. There is a narrow window of opportunity within the time allotted for the adoption of a budget which, in turn, provides a deadline for the adoption of a tax rate. After the schedule is adopted, moving the approved dates becomes legally problematic and will entail additional costs of publication.
Recommendation/Action Requested and Justification
The City Council is requested to propose a tax rate of 76.96 cents per $100 of valuation to be considered during the tax rate setting process, and to establish a schedule for the public hearings that must be held as part of the tax rate and budget approval processes. Action requested: Mayor: "I call for two Public Hearings to be held on the proposed ad valorem tax rate of 76.96 cents per $100 of valuation - which is scheduled for adoption on September 03, 2019 at 7:00 P.M. in City Hall, 200 N. Fifth Street, Garland, Texas. The Public Hearings will be held on: (1) Tuesday, August 20, 2019, at 7:00 P.M. at City Hall, 200 N. Fifth Street, Garland, Texas. (2) Tuesday, August 27, 2019 also at 7:00 P.M. at City Hall, 200 N. Fifth Street, Garland, Texas.

Attachments
2019 Budget/Tax Calendar
Budget/tax procedural checklist
Effective and Rollback rate worksheets
2019 Tax Notice

GARLAND PLANNING REPORT

City Council Regular Session Agenda		Agenda Item 14.a.
Meeting Date:	08/06/2019
Item Title:	Z 19-07 Provident Realty (District 1)
Submitted By:	Nabiha Ahmed, Development Planner

REQUEST
Approval of 1) an amendment to Planned Development (PD) District 95-56 for Community Retail Uses, 2) a Concept Plan and 3) a Detail Plan for a Convenience Store Use and a Retail, Fuel Pumps Use.
OWNER
190 at N Garland 2016, LP.
PLAN COMMISSION RECOMMENDATION
On July 8, 2019 the Plan Commission, by a vote of nine (9) to zero (0), recommended approval of the request with a condition to remove five (5) of the following uses below from the list of permitted uses in Planned Development (PD) District 95-56. Athletic Club/Instruction, Indoor Automotive Repair, Minor Equipment Leasing, Indoor Temporary Use or Building Landscape Nursery
STAFF RECOMMENDATION
Approval of 1) an amendment to Planned Development (PD) District 95-56 for Community Retail Uses, 2) a Concept Plan and 3) a Detail Plan for a Convenience Store Use and a Retail, Fuel Pumps Use.
BACKGROUND
In 1996, City Council approved Planned Development (PD) 95-56 District which establishes regulations for development of a medical office building. The base zoning established in the existing Planned Development (PD) District is based in Community Retail uses and standards, and has a specific set of permitted uses allowed on this tract of land; these uses are listed in the attached staff presentation. The medical office was built in 1996 and the owner intends to demolish the existing building. The applicant has brought forward a Concept Plan and a Detail Plan to divide the existing tract into three (3) tracts. One (1) of the tracts will be developed with a Convenience Store and a Retail, Fuel Pumps Use. The other two (2) tracts will remain undeveloped at this time, but both tracts will require Detail Plan approval in the future. This particular Detail Plan the applicant has submitted is for Tract 3 and the proposed uses are Convenience Store and Retail, Fuel Pumps. The Convenience Store and Retail, Fuel Pumps Uses are allowed by right in Planned Development (PD) District 95-56, but require approval of a Detail Plan.
SITE DATA
The subject property contains approximately 3.434 acres in area with approximately 425 lineal feet of frontage along North Garland Avenue. The site can be accessed from North Garland Avenue.
USE OF PROPERTY UNDER CURRENT ZONING
The subject property is zoned Planned Development (PD) District 95-56 for Community Retail Uses. The Community Retail (CR) District is intended to accommodate a variety of retail, service, and business establishments that may or may not be designed in a shopping center configuration. The district may be used as a transition district between lower intensity retail or office uses and more intense uses. A Community Retail (CR) District is generally appropriate along major transportation corridors but is generally not appropriate in proximity to low density residential districts without significant buffering and screening features. Planned Development (PD) District 95-56 is specifically designated for a medical office building, and it allows limited commercial retail, office, and restaurant uses. Furthermore, Planned Development (PD) 95-56 requires the approval of a Detail Plan through a public hearing process prior to the issuance of future building permits.
CONSIDERATIONS
Concept Plan: The applicant has brought forward a Concept Plan (Exhibit C) that divides the subject property into three (3) tracts and assigns Convenience Store and Retail, Fuel Pump Uses as the allowable land uses on Tract 3. The proposed Planned Development (PD) District will carry over the permitted uses listed in Planned Development (PD) District 95-56, with a proposed language clean-up regarding Restaurant, Drive Through use. PD 95-56 states in its list of permitted uses: “Restaurant-Fast Food (No freestanding structure shall be permitted with a maximum of three (3) restaurants)”. The proposal includes a condition to permit Restaurant, Drive Through by right; Restaurant, Drive Through is the standard language for this use in the Garland Development Code (GDC). If the proposed Concept Plan is approved, the applicant intends to bring forward a Detail Plan to develop Tract 1 and Tract 2 according to the list of permitted uses established in this Planned Development (PD) District. The applicant is proposing a Detail Plan for Tract 3 with this request. The Detail Plan includes the site plan, landscape plan, and building elevations. Site Plan: The proposed Detail Plan (Exhibit D) for Tract 3 is for a Convenience Store and Retail, Fuel Pumps Use. The application proposes a new one-story Convenience Store containing 1,400 square feet. The intent is to provide fuel sales in conjunction with the Convenience Store. The applicant proposes eight (8) fueling positions for vehicles. Landscape and Screening: The landscaping and screening layout on the proposed landscape plan (Exhibit E) complies with the applicable screening and landscape regulations found in Chapter 4 of the Garland Development Code (GDC). Building Elevations: The design of the convenience store building and fuel canopy (Exhibit F) complies with the applicable Garland Development Code (GDC) development standards.
COMPREHENSIVE PLAN
The Envision Garland Plan designates the subject property as Community Center. Community Centers are areas with compact development, primarily non-residential, serving a collection of neighborhoods. This type of development consists of a mix of uses, including retail, services, office use, multi-family residential, and entertainment. Community Centers may be developed at the intersections of major arterial streets and along major arterials, highways, and turnpike corridors. This type of area is served by numerous roads and transit routes, providing a variety of connections to adjacent residential neighborhoods, retail centers, and employment centers.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The property to the northeast across President George Bush Turnpike is zoned Community Retail (CR) District; this property is developed with a Financial Institution. The properties to the southeast are zoned Planned Development (PD) District 03-14 and Planned Development (PD) District 13-02 for Community Retail Uses; these properties are developed with retail buildings. The properties to the southwest are zoned Planned Development (PD) District 06-06 and Planned Development (PD) District 13-02; these properties are developed with a Grocery Store and a Financial Institution. The properties to the northwest are zoned Community Retail (CR) District; these properties are developed with Restaurants, Retail Fuel Pumps and a Financial Institution. The proposed use is consistent with surrounding land use patterns as Fuel Pumps, Retail establishments including Convenience Stores associated with the Fuel Pumps are commonly found along major thoroughfares. The location of the subject site near the intersection of two major thoroughfares is compatible with both automobile and pedestrian traffic generated from the surrounding area.

Attachments
Z 19-07 Provident Realty Attachments and Exhibits
Z 19-07 Provident Realty Responses
Z 19-07 Staff Presentation

GARLAND

City Council Regular Session Agenda
Meeting Date:	08/06/2019
Item Title:	Boards and Commissions
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Mayor Scott LeMay Patrick Abell - TIF 3

Attachments
Patrick Abell - TIF 3

GARLAND

City Council Regular Session Agenda
Meeting Date:	08/06/2019
Item Title:	Boards and Commissions
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Council Member Dylan Hedrick Keith Engler - TIF 3

Attachments
Keith Engler - TIF 3

GARLAND

City Council Regular Session Agenda
Meeting Date:	08/06/2019
Item Title:	Boards and Commissions
Submitted By:	Elisa Morales, Management Services Coordinator , Administration

Summary:
Mayor Pro Tem Robert John Smith John McDonald - Board of Adjustment Jim Hope - Unified Building Standards Robert Kaaa - Environmental and Community Advisory Board Vonda Tyson - Community Multicultural Commission Lupita Torres - Garland Cultural Arts Commission Trellas Gotcher - Library Board Kenia Hudson-Ott - Parks and Recreation Board Christopher Ott - Planning and Zoning Commission Tony Torres - TIF 3 - Medical

Attachments
John McDonald - Board of Adjustment
Jim Hope - Unified Building Standards
Robert Kaaa - Environmental and Community Advisory Board
Vonda Tyson - Community Multicultural Commission
Lupita Torres - Cultural Arts Commission
Trellas Gotcher - Library Board
Kenia Hudson-Ott - Parks and Recreation
Christopher Ott - Planning and Zoning Commission
Tony Torres - TIF 3 Medical