Agenda

AGENDA

REGULAR MEETING OF THE CITY COUNCIL
City of Garland
Council Chambers, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
Tuesday, September 17, 2019
7:00 p.m.

The City Council extends to each visitor a sincere welcome. We value your interest in your community and your participation in the meetings of this governing body. Regular meetings of the City Council are held the 1st and 3rd Tuesdays of each month, beginning at 7:00 p.m.; the City Council meets regularly in work sessions at 6:00 p.m. the Monday preceding each regular meeting.

Garland City Hall and Council Chambers is wheelchair accessible. Special parking is available on the east side of City Hall and on Austin & State Street west of City Hall. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services must contact the City Secretary’s Office at (972) 205-2404 at least two working days prior to the meeting so that appropriate arrangements can be made. BRAILLE IS NOT AVAILABLE.

LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE

It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.

MAYORAL PROCLAMATIONS,
RECOGNITIONS AND ANNOUNCEMENTS

The Mayor may present proclamations and recognize attendees or award winners, and may make announcements regarding upcoming City events and matters of interest to citizens. There will be no Council deliberations or votes on these matters.

CONSENT AGENDA

All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately.

Consider approval of the minutes of the September 3, 2019 Regular Meeting.

Consider approval of the following bids:

Professional Engineering Design Services for Water Improvements		Bid No. 1224-19

LAM Consulting Engineering	$159,724.00

This request is to provide Professional Engineering Design Services for the replacement of water and wastewater lines on Carroll Drive and Patricia Drive.

GP&L and TMPA Right-of-Way Maintenance Services		Bid No. 1342-19

Right of Way Services, Inc.	$150,000.00

This request is to obtain as-needed maintenance services in GP&L and TMPA Rights-of-Way. This is a Term Agreement with two optional renewals.

GP&L 200-Amp Loop Underground Replacements		Bid No.1187-19

Infratech Corporation	$596,042.75
Optional Contingency	39,545.00
TOTAL:	$635,587.75

This request is for the replacement of underground cable due to aging and failure on four of GP&L's distribution loops. An Optional Contingency is included for any additional work that may be required.

Construction Management Services for TMPA Ben Davis to McCree 138kV Transmission Line Reconductor Project		Bid No. 1343-19

Black & Veatch	$313,000.00

This request is to obtain Construction Management Services for the TMPA Ben Davis to McCree 138kV Transmission Line Reconductor CIP project.

Professional Engineering Design Services for Water Improvements		Bid No.1298-19

Criado & Associates, Inc.	$123,437.00

This request is to provide Professional Engineering Design Services for the replacement of water and wastewater lines on Hartford Drive, Cuero Drive and Beverly/La Vista Alley.

2019 Garland Alley Improvements, Phase One		Bid No. 0987-19

Tri-Con Services, Inc.	$1,335,000.00

This request is for the construction associated with the 2019 Garland Alley Improvements, Phase One.

Consider a resolution authorizing the submission of a grant application to the Office of the Governor of the State of Texas for certain public safety, law enforcement and Homeland Security projects; and providing an effective date.

Council is requested to consider a resolution in support of the HSGP application to gain access to grant funding.

Consider approving an ordinance amending Chapter 33, Transportation, of the Code of Ordinances of the City of Garland, Texas; providing a penalty under the provisions of SEC. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a savings clause and a severability clause; and providing an effective date.

At the September 3, 2019 Work Session, Council considered approving an ordinance restricting parking on the west side of Clear Point Drive, 300 feet south of Mayfield Avenue.

Consider an ordinance amending Chapter 33, “Transportation” of the Code of Ordinances of the City of Garland, Texas relating to truck routes; providing a penalty under the provisions of SEC. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Savings Clause and a Severability Clause; and providing an effective date.

At the September 3, 2019 Work Session, Council considered an ordinance revising the designated truck routes.

Consider an ordinance of the City Council of the City of Garland, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid-Tex division regarding the company's 2019 rate review mechanism filing; declaring the existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company to reimburse ACSC's reasonable ratemaking expenses; providing that nothing contained in this ordinance or any tariff or attachment approved hereby affects the terms of any franchise agreement or other approval for use of the city's rights-of-way or public property; adopting a savings clause; declaring an effective date; and requiring delivery of this ordinance to the company and the ACSC's legal counsel.

At the September 3, 2019 Work Session, Council considered a settlement agreement with Atmos Energy Mid-Tex Division ("Atmos") and the resulting rate change under the Rate Review Mechanism (RRM) tariff. Council is requested to approve the Atmos settlement agreement.

Consider by minute action an amendment to Article II, Division 1, Section 11 of the Council Policies to include a Uniform Election Date for officers of all Boards and Commissions.

At the September 16, 2019 Work Session, Council considered a report from the Administrative Services Committee regarding this proposed policy change.

Consider a resolution authorizing a Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) – single year - 2019 comprehensive grant in the amount of $218,844.64; and providing an effective date.

Council is requested to approve a resolution authorizing the City Manager to accept the State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant for FY 2019-2020 in the amount of $218,844.64.

ITEMS FOR INDIVIDUAL CONSIDERATION

Speaker Regulations:

Anyone wishing to speak for, against, or on agenda items must fill out a speaker card and give it to the City Secretary before speaking (cards are located at the entrance to the Council Chambers). The Mayor will recognize speakers; he may impose a time limit and may provide for rebuttal. All comments and testimony are to be presented from the podium.

Hold public hearings on:

Consider the application of K1 Concept, LLC, requesting approval of a Specific Use Provision for Used Goods, Retail Sales (Indoors) on a property zoned Community Retail (CR) District. This property is located at 1725 South First Street. (File No. Z 19-08, District 2) (This case was postponed from the September 3, 2019 Regular City Council meeting).

BEING an approximate 1.234-acre tract of land identified as Lot 1. Block 7, of the CRESTHAVEN RESERVED PHASE II, A Replat of Lot 1, Block 7, CHRESTHAVEN FIRST INSTALLMENT an addition to the City of Garland, Dallas County, Texas, and according to the map recorded under Instrument No: 201300037022, Map Records Dallas County, Texas. The applicant proposes to open a thrift store on a developed property.

Consider the application of BGE, Inc., requesting approval of a Concept Plan for Commercial and Retail Uses on a property zoned Planned Development (PD) District 03-53 for Community Retail Uses (Town Center styled Regional Shopping Mall and Complementary Peripheral Development). This property is located at 270 Town Center Boulevard and 3800 Lavon Drive. (File No. Z 19-18, District 1)

BEING an approximate 11.015-acre tract of land situated in the Daniel Crist Survey, Abstract Number 226, in the City of Garland, Dallas County, Texas; being a part of that tract of land described in special warranty deed to Simon Property Group (Texas), L.P. as record in Volume 99089, Page 57 of the Deed Record of Dallas County, Texas; being a part of those tracts of land described in quitclaim to Firewheel Master Partnership, Ltd. As recorded in Volume 2004191, Page 2642 of the Deed Record of Dallas County, Texas; and being part of Lot 1R, Block 5 of the Firewheel Center, an Addition to the City of Garland as recorded in Instrument Number 201100122667 of the Official Map Records of Dallas County, Texas. The applicant proposes to establish a Concept Plan (a generalized plan showing lots, drives, streets and future uses). A future Detail Plan for each lot showing additional development information such as buildings, landscaping, and other site features will require a public hearing.

Consider the application of Masterplan (previous applicant was Firewheel Master Partnership Ltd.), requesting approval of 1) an amendment to Planned Development (PD) District 03-53, 2) a Specific Use Provision for a Limited Service Hotel, and 3) a Detail Plan. This property is located at 270 Town Center Boulevard. (File No. Z 19-19, District 1)

BEING, all of that 2.555-acre (111,297 square-foot) tract of land situated in the Daniel Crist Survey, Abstract Number 226, in the City of Garland, Dallas County, Texas; being a part of that tract of land described in Special Warranty Deed to Simon Property Group (Texas), L.P. as record in Volume 99089, Page 57 of the Deed Record of Dallas County, Texas; being a part of those tracts of land described in Quitclaim to Firewheel Master Partnership, Ltd. as recorded in Volume 2004191, Page 2643 of the Deed Record of Dallas County, Texas; and being part of Lot 1R, Block 5 of the Firewheel Center, an addition to the City of Garland as recorded in Instrument Number 201100122667 of the Official Plat Records of Dallas County, Texas. The applicant proposes to build a limited service hotel.

10.

Consider appointments to Boards and Commissions.

Board members are selected for two-year terms by the City Council in August. Terms are usually staggered whereby at least half of the membership has board experience. Board members are appointed based on qualifications.

Council Member David Gibbons

Nazly Haroon - Library Board

Council Member Deborah Morris

Daniel Montenegro - Downtown TIF Board

11.

Citizen comments.

Persons wishing to address issues not on the agenda may have three minutes to address Council at this time. Council is prohibited from discussing any item not posted according to the Texas Open Meetings Act.

12.

Adjourn.

All Regular Council meetings are broadcast live on CGTV, Time Warner Cable Channel 16, and Frontier FIOS TV 44. Meetings are rebroadcast at 9:00 a.m. and 7:00 p.m. on Wednesday-Sunday and at 7:30 p.m. on Thursday. Live streaming and on-demand videos of the meetings are also available online at www.garlandtx.gov. Copies of the meetings can be purchased through the City Secretary’s Office – audio CD’s are $1 each and DVD’s are $3 each.

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 1.
Meeting Date:	09/17/2019
Item Title:	Minutes September 3
Submitted By:	Rene Dowl, City Secretary

Summary of Request/Problem
Consider approval of the minutes of the September 3, 2019 Regular Meeting.
Recommendation/Action Requested and Justification

Attachments
Minutes September 3

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.a.
Meeting Date:	09/17/2019
Item Title:	Professional Engineering Design Services for Water Improvements
Submitted By:	Wes Kucera, Managing Director
Bid Number:	1224-19

Purchase Justification:

This request is to provide Professional Engineering Design Services for the replacement of water and wastewater lines on Carroll Drive and Patricia Drive.

Evaluation:

LAM Consulting Engineering was selected as the Most Qualified firm for this project from the short list of engineers evaluated in RFQ 0960-19.

Award Recommendation:

*Vendor*	Item	Amount
LAM Consulting Engineering	All	$159,724.00


	TOTAL:	-------------------------------------- $159,724.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42108

Fiscal Impact

Total Project/Account:	$10,610,264
Expended/Encumbered to Date:	9,326,395
Balance:	$1,283,869
This Item:	159,724
Proposed Balance:	$1,124,145
Account #:	220-4049-3019100-7101, 237-4149-3214900-7101
Fund/Dept/Project – Description and Comments:
Water CIP / Distribution Lines (Up to 14-Inch) = $ 90,433.50 Wastewater CIP / Collection Mains = 69,290.50 TOTAL $159,724.00

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Pages W02 and WW04

Budget Director Approval:	Ron Young	Approval Date:	08/22/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	08/22/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.b.
Meeting Date:	09/17/2019
Item Title:	Water Meter Replacement
Submitted By:	Wes Kucera, Managing Director
Bid Number:	0912-19

Purchase Justification:

This request is to replace approximately 40,000 water meters throughout the city over the next five (5) years. This is part of the Texas Water Development Board (TWDB) Radio Read and Water Meter Retrofit project. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $10,000,000 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated. The apparent low bidder, Olamater DPG, withdrew their bid due to a pricing error. Compass Metering Solutions is recommended as the Lowest Responsible Bidder.

Award Recommendation:

*Vendor*	Item	Amount
Compass Metering Solutions	All	$2,000,000.00


	TOTAL:	-------------------------------------- $2,000,000.00

Basis for Award:	Lowest Responsible Bid
Purchase Requisition #:	41674

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$2,000,000
Proposed Balance:	N/A
Account #:	228-4049-3021300-9211
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. Expenses will be charged to the TWDB-Funded Radio Read Water Meter Installation CIP account(s) as incurred.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page W10

Budget Director Approval:	Ron Young	Approval Date:	09/04/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.c.
Meeting Date:	09/17/2019
Item Title:	2018 Paving, Water and Sewer Replacement Project, Phase Three
Submitted By:	Steve Oliver, Streets Director
Bid Number:	1168-19

Purchase Justification:

This request is for the construction associated with the 2018 Paving, Water and Sewer Replacement Project, Phase Three. The project includes the reconstruction of North Court (Richoak Drive to the south end of North Court), Goliad Drive (Sam Houston Drive to Old Mill Run), and Meadow Green Drive (O’Shannon Lane to Talley Road). The project also includes the replacement of water mains and sanitary sewer mains in North Court and Goliad Drive.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Ten (10) bids were received and evaluated with DDM Construction Corporation submitting the Straight Low Bid.

Award Recommendation:

*Vendor*	Item	Amount
DDM Construction Corporation	All	$1,599,644.90


	TOTAL:	-------------------------------------- $1,599,644.90

Basis for Award:	Straight Low Bid
Purchase Requisition #:	42047

Fiscal Impact

Total Project/Account:	$44,428,488
Expended/Encumbered to Date:	28,104,250
Balance:	$16,324,238
This Item:	1,599,645
Proposed Balance:	$14,724,593
Account #:	831-4693-7111, 220-4049-3018200-9214, 230-4149-3215700-9305
Fund/Dept/Project – Description and Comments:
Street Department / Construction = $1,138,821 Water CIP / Relocation of Mains Prior to Paving = 196,778 Wastewater CIP / Relocation of Mains Prior to Paving = 264,046 Total Project $1,599,645

Attachments
Bid Recap 1 of 2
Bid Recap 2 of 2

Fiscal Reference:
Budget Type:	Operating Budget CIP
Fiscal Year:	2018-19
Document Location:	Oper. Budget - Page 275; CIP - Pages W03, WW07

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.d.
Meeting Date:	09/17/2019
Item Title:	GP&L Distribution Pole Inspection and Treatment
Submitted By:	Jonas Whitehead, Distribution Director
Bid Number:	1214-19

Purchase Justification:

This request is for the continuation of GP&L's distribution pole inspection and treatment program. The pole inspections and evaluations are necessary to determine the condition of distribution system wood poles and to provide for the application of preservative treatments as necessary. This is a Term Agreement with four (4) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subse-quent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $875,000 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Two (2) bids were received and evaluated based on the published criteria of price, experience and qualifications, safety, qualified personnel, and equipment. Osmose Utilities Services, Inc., quoted an alternative inspection method that is not approved by GP&L, and was therefore deemed non-responsive. Texas Utility Engineering, Inc. received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

*Vendor*	Item	Amount
Texas Utility Engineering, Inc.	All	$175,000.00


	TOTAL:	-------------------------------------- $175,000.00

Basis for Award:	Best Value
Purchase Requisition #:	41978

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$175,000
Proposed Balance:	N/A
Account #:	211-3523-7111
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. Expenses will be charged to Electric Transmission account(s) as incurred.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2018-19
Document Location:	Operating Budget - Page 215

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.e.
Meeting Date:	09/17/2019
Item Title:	2019 Bond Program Management Services
Submitted By:	Ginny Holliday, Facilities Management Director
Bid Number:	0722-19

Purchase Justification:

This request is to provide professional services for the 2019 Bond Program Management. These services are necessary to meet the City Council's request to deliver all 2019 Bond Program projects within seven (7) to ten (10) years, to provide efficiencies in the project delivery process and to provide public transparency on the status of all projects. The utilization of Program Management services is expected to provide significant savings to the delivery of the Bond Program projects by eliminating the need to hire additional City staff and by reducing the cost of inflation by expediting the timeframe for project delivery to within seven (7) years.

Evaluation:

A request for qualifications was issued in accordance with Purchasing procedures. Seven (7) responses were received and evaluated on the basis of the team’s approach to the program, project-related issues, staffing resources, technical competence and methodology and techniques. The three (3) highest ranked firms were subsequently evaluated on the basis of interview performance. AECOM received the highest ranking and was selected as the Most Qualified firm for this project. The City has negotiated a contract with AECOM on the basis of demonstrated competence and qualifications to perform the services.

Award Recommendation:

*Vendor*	Item	Amount
AECOM	All	$12,998,000.00


	TOTAL:	-------------------------------------- $12,998,000.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42280

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$12,998,000.00
Proposed Balance:	N/A
Account #:	451-6999
Fund/Dept/Project – Description and Comments:
Expenses will be charged to 2019 Bond Program capital projects as incurred for a seven-year period. The annual Capital Improvement Program will include an allocation of Bond Program Management costs across applicable projects.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	N/A

Budget Director Approval:	Ron Young	Approval Date:	09/06/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/05/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.f.
Meeting Date:	09/17/2019
Item Title:	TMPA Ben Davis to McCree 138kV Transmission Line Reconductor Services
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1239-19

Purchase Justification:

This request is to obtain reconductor construction services on the TMPA Ben Davis to McCree 138kV Transmission Line as part of the TMPA Ben Davis to McCree Reconductoring CIP project. This is a TMPA project and will be reimbursed at 100%.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Six (6) bids were received and evaluated based on the published criteria of price, experience, qualifications, equipment and safety. Higher Power Electrical, LLC, received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

*Vendor*	Item	Amount
Higher Power Electrical, LLC	All	$4,226,273.00


	TOTAL:	-------------------------------------- $4,226,273.00

Basis for Award:	Best Value
Purchase Requisition #:	42112

Fiscal Impact

Total Project/Account:	$7,364,970
Expended/Encumbered to Date:	2,424,796
Balance:	$4,940,174
This Item:	4,226,273
Proposed Balance:	$713,901
Account #:	215-3542-3126101-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 TMPA Transmission Lines Program

Attachments
Bid Recap 1 of 2
Bid Recap 2 of 2

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E01

Budget Director Approval:	Ron Young	Approval Date:	09/06/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/05/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.g.
Meeting Date:	09/17/2019
Item Title:	GP&L and TMPA Right-of-Way Maintenance Services
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1342-19

Purchase Justification:

This request is to obtain as-needed maintenance services in GP&L and TMPA Rights-of-Way. Services include culvert installations and removals, grading, clearing, repairs and other maintenance within the Rights-of-Way. This is a Term Agreement with two (2) optional renewals. A term is defined as either the annual expiration date or the expenditure of funds, whichever occurs first. Subsequent renewals do not require additional City Council approval. If all optional renewals are exercised, the potential financial impact will be $450,000 over the life of the agreement. Expenditures will not exceed appropriated funds.

Evaluation:

These services are being provided by Right of Way Services, Inc., through an Interlocal Agreement with Lower Colorado River Authority Contract 4760.

Award Recommendation:

*Vendor*	Item	Amount
Right of Way Services, Inc.	All	$150,000.00


	TOTAL:	-------------------------------------- $150,000.00

Basis for Award:	Cooperative Purchase
Purchase Requisition #:	42282

Fiscal Impact

Total Project/Account:	N/A
Expended/Encumbered to Date:	N/A
Balance:	N/A
This Item:	$150,000
Proposed Balance:	N/A
Account #:	211-3523-7111, 211-3542-7111
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. Expenses will be charged to Electric Tranmission accounts as incurred.

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2018-19
Document Location:	Operating Budget - Page 215

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.h.
Meeting Date:	09/17/2019
Item Title:	GP&L 200-Amp Loop Underground Replacements
Submitted By:	Jonas Whitehead, Distribution Director
Bid Number:	1187-19

Purchase Justification:

This request is for the replacement of underground cable due to aging and failure on four (4) of GP&L's distribution loops. This is part of the approved UG 200-Amp Loop Replacement CIP project. An Optional Contingency is included for any additional work that may be required.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated based on the published criteria of price, qualifications/experience, safety, summation of bid items and pre-bid meeting attendance. Infratech Corporation received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

*Vendor*	Item	Amount
Infratech Corporation	All	$596,042.75
Optional Contingency		39,545.00

	TOTAL:	-------------------------------------- $635,587.75

Basis for Award:	Best Value
Purchase Requisition #:	41944

Fiscal Impact

Total Project/Account:	$4,287,810
Expended/Encumbered to Date:	2,288,581
Balance:	$1,999,229
This Item:	635,588
Proposed Balance:	$1,363,641
Account #:	210-3299-3162501-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 Distribution Lines - Underground Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E09

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.i.
Meeting Date:	09/17/2019
Item Title:	Construction Management Services for TMPA Ben Davis to McCree 138kV Transmission Line Reconductor Project
Submitted By:	Steve Martin, Transmission Director
Bid Number:	1343-19

Purchase Justification:

This request is to obtain Construction Management Services for the TMPA Ben Davis to McCree 138kV Transmission Line Reconductor CIP project. Black & Veatch will provide critical oversight of the core construction services of the line including: monitoring construction progress to ensure adherence to time tables; enforcing contract specifications, permit stipulations and safety regulations; providing inspection services; ensuring OSHA/Safety compliance; and monitoring ROW clearings, foundations and structure assembly. This is a TMPA project and will be reimbursed at 100%.

Evaluation:

Black & Veatch was selected as the Most Qualified firm for this project from the short list of engineers evaluated in RFQ 5771-15.

Award Recommendation:

*Vendor*	Item	Amount
Black & Veatch	All	$313,000.00


	TOTAL:	-------------------------------------- $313,000.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42289

Fiscal Impact

Total Project/Account:	$7,364,970
Expended/Encumbered to Date:	2,111,796
Balance:	$5,253,174
This Item:	313,000
Proposed Balance:	$4,940,174
Account #:	215-3542-3126101-7111
Fund/Dept/Project – Description and Comments:
Electric CIP / 2019 TMPA Transmission Lines Program

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Page E01

Budget Director Approval:	Ron Young	Approval Date:	09/04/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.j.
Meeting Date:	09/17/2019
Item Title:	Professional Engineering Design Services for Water Improvements
Submitted By:	Wes Kucera, Managing Director
Bid Number:	1298-19

Purchase Justification:

This request is to provide Professional Engineering Design Services for the replacement of water and wastewater lines on Hartford Drive, Cuero Drive and Beverly/La Vista Alley.

Evaluation:

Criado & Associates, Inc., was selected as the Most Qualified firm for this project from the short list of engineers evaluated in RFQ 0960-19.

Award Recommendation:

*Vendor*	Item	Amount
Criado & Associates, Inc.	All	$123,437.00


	TOTAL:	-------------------------------------- $123,437.00

Basis for Award:	Most Qualified
Purchase Requisition #:	42222

Fiscal Impact

Total Project/Account:	$22,355,893
Expended/Encumbered to Date:	11,250,225
Balance:	$11,105,668
This Item:	123,437
Proposed Balance:	$10,982,231
Account #:	220-4049-3019200-7101, 230-4149-3215700-7101
Fund/Dept/Project – Description and Comments:
Water CIP / Relocation of Mains Prior to Paving = $ 61,718.50 Wastewater CIP / Relocation of Mains Prior to Paving = 61,718.50 Total Project $123,437.00

Attachments
Bid Recap

Fiscal Reference:
Budget Type:	CIP
Fiscal Year:	2019
Document Location:	CIP - Pages W03, WW07

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
PURCHASING REPORT


City Council Regular Session Agenda		Agenda Item 2.k.
Meeting Date:	09/17/2019
Item Title:	2019 Garland Alley Improvements, Phase One
Submitted By:	Steve Oliver, Streets Director
Bid Number:	0987-19

Purchase Justification:

This request is for the construction associated with the 2019 Garland Alley Improvements, Phase One. The project includes the reconstruction of the following ten (10) existing concrete alleys: Brook Crest Drive/Forest Park Drive (W. Brand Road to Century Park Drive); Brook Crest Drive/Forest Park Drive (W. Brand Road to West Park Drive); Brook Crest Drive/Green Oaks Drive (W. Brand Road to Century Park Drive); Brook Crest Drive/Green Oaks Drive (W. Brand Road to West Park Drive); Carriage House Lane/Holland Drive (Mars Drive to Wilmington Drive); Dukeswood Drive (S) (E. Bancroft Drive/Stillmeadow Drive Alley to Limestone Drive Alley); Dukeswood Drive (S) (E. Bancroft Drive/Stillmeadow Drive Alley to Idlewood Drive); E. Bancroft Drive/Stillmeadow Drive (E. Bancroft Drive to Dukeswood Drive); Kingswood Drive/Queenswood Lane (Bellwood Drive/Kingsbridge Drive Alley to E. Ridgegate Drive); and Limestone Drive/Redbrook Drive (E. Bancroft to Stillmeadow Drive).

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Thirteen (13) bids were received and evaluated. The apparent low bidder, Construction Companies Group, LLC, was recently recommended for termination and disbarment from another agency due to documented performance issues. After meeting with the apparent low bidder and conducting additional reference checks, staff does not recommend moving forward with Construction Companies Group, LLC for this project. Due to the critical nature and aggressive timeline for project completion, Tri-Con Services, Inc. is recommended at the Lowest Responsible Bidder.

Award Recommendation:

*Vendor*	Item	Amount
Tri-Con Services, Inc.	All	$1,335,000.00


	TOTAL:	-------------------------------------- $1,335,000.00

Basis for Award:	Lowest Responsible Bid
Purchase Requisition #:	41807

Fiscal Impact

Total Project/Account:	$22,072,595
Expended/Encumbered to Date:	18,330,233
Balance:	$3,742,362
This Item:	1,335,000
Proposed Balance:	$2,407,362
Account #:	831-4693-7111
Fund/Dept/Project – Description and Comments:
Street Department / Construction

Attachments
Bid Recap 1 of 3
Bid Recap 2 of 3
Bid Recap 3 of 3

Fiscal Reference:
Budget Type:	Operating Budget
Fiscal Year:	2018-19
Document Location:	Operating Budget - Page 275

Budget Director Approval:	Ron Young	Approval Date:	09/05/2019
Purchasing Director Approval:	Gary L. Holcomb	Approval Date:	09/04/2019

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 3.
Meeting Date:	09/17/2019
Item Title:	Consider a Resolution to Support the 2019 Homeland Security Grant Program (HSGP) Application
Submitted By:	Jeffrey Bryan, Chief of Police

Summary of Request/Problem
The Department of Homeland Security Grant Program (HSGP) is managed, at the state level, by the Texas Office of the Governor (OOG). One of the requirements mandated by OOG, in order to receive HSGP funding, is jurisdictions applying for HSGP funding must have a council approved resolution each year prior to receiving HSGP awarded funds. Approving the resolution will assist the City of Garland with acquiring funding to help support public safety. This funding will be used to purchase resources that will support the Garland Police SWAT Team, Garland Police Bomb Unit, Garland Health Department and the Garland Office of Emergency Management.
Recommendation/Action Requested and Justification
The Office of Emergency Management (OEM) staff recommends passing a resolution in support of the HSGP application to gain access to grant funding.

Attachments
2019 HSGP Resolution

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 4.
Meeting Date:	09/17/2019
Item Title:	Ruth Roach Elementary Parking Restrictions
Submitted By:	Paul Luedtke, Transportation Director

Summary of Request/Problem
Increasing congestion on Clear Point Dr. near Routh Roach Elementary has resulted in the need for parking restrictions to improve traffic flow. This item was considered at the September 3, 2019 Work Session.
Recommendation/Action Requested and Justification
Approve the attached ordinance restricting parking on the west side of Clear Point Drive, 300 feet south of Mayfield Avenue.

Attachments
Map of Routh Roach Elementary Parking Restrictions
Ordinance for Routh Roach Elementary

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 5.
Meeting Date:	09/17/2019
Item Title:	Truck Route Revisions
Submitted By:	Paul Luedtke, Transportation Director

Summary of Request/Problem
Revisions to the Truck Route ordinance are needed to address excessive truck use of Firewheel Parkway. Truck routes are established on major Garland streets to minimize truck traffic in neighborhoods or other areas where large trucks are inappropriate. The attached truck route map shows the current truck routes established by ordinance in the City of Garland. This item was considered at the September 3, 2019 Work Session.
Recommendation/Action Requested and Justification
Approve the attached ordinance revising the designated truck routes.

Attachments
2019 Truck Route Revisions Ordinance

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 6.
Meeting Date:	09/17/2019
Item Title:	Atmos Settlement Agreement
Submitted By:	Matt Watson, Finance Director

Summary of Request/Problem
At the September 3, 2019 Work Session, Council considered a settlement agreement with Atmos Energy Mid-Tex Division ("Atmos") and the resulting rate change under the Rate Review Mechanism (RRM) tariff. The City, along with 171 other Mid-Texas cities served by Atmos, is a member of the Atmos Cities Steering Committee (“ACSC”). In 2007, ACSC and Atmos settled a rate application filed by the Company pursuant to Section 104.301 of the Texas Utilities Code for an interim rate adjustment commonly referred to as a GRIP filing (arising out of the Gas Reliability Infrastructure Program legislation). That settlement created a substitute rate review process, referred to as Rate Review Mechanism (“RRM”), as a substitute for future filings under the GRIP statute. Since 2007, there have been several modifications to the original RRM Tariff. The most recent iteration of an RRM Tariff was reflected in an ordinance adopted by ACSC members in 2018. On or about April 1, 2019, Atmos filed a rate request pursuant to the RRM Tariff adopted by ACSC members. Atmos claimed that its cost-of-service in a test year ending December 31, 2018, entitled it to additional system-wide revenues of $70 million. However, application of the standards set forth in ACSC’s RRM Tariff required Atmos to reduce its request to $54 million, $39.3 million of which would be applicable to ACSC members. After further review by the ACSC’s consultants, the ACSC's Executive Committee negotiated a settlement whereby Atmos would receive an increase of $35.4 million from ACSC member cities. The impact of the settlement on average residential rates is an increase of $2.05 on a monthly basis, or 3.7 percent. The increase for average commercial usage will be $6.18 or 2.31 percent.
Recommendation/Action Requested and Justification
Staff and the ACSC Executive Committee recommend approval of the Atmos settlement agreement.

Attachments
Ordinance

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 7.
Meeting Date:	09/17/2019
Item Title:	Administrative Services Committee Update
Submitted By:	Rene Dowl, City Secretary

Summary of Request/Problem
Robert Smith, Chair of the Administrative Services Committee, will provide a committee report on the following item: Information on a proposed Uniform Election Date for officers of all boards and commissions
Recommendation/Action Requested and Justification
Approve by minute action the amendment to Article II, Division 1, Section 11 of the Council Policies to include a Uniform Election Date for officers of all Boards and Commissions.

Attachments
Boards and Commissions Policy Amendment

GARLAND
CITY COUNCIL ITEM SUMMARY SHEET


City Council Regular Session Agenda		Agenda Item 8.
Meeting Date:	09/17/2019
Item Title:	TxDOT Selective Traffic Enforcement Program (STEP) 2020 Comprehensive Grant
Submitted By:	Jeffrey Bryan, Chief of Police

Summary of Request/Problem
Council is requested to adopt a resolution authorizing the City Manager to accept a State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant in the amount of $218,844.64. The enforcement grant will consist of high visibility patrols in nine(9) identified zones throughout the City that have historically had major crashes. The required enforcement period will be Fiscal Year 2019-2020. The increased police presence is anticipated to have a positive effect on the citizens of the City of Garland through both improved driver behavior resulting in fewer serious crashes as well as crime reduction in these identified areas. This item was considered by Council at the September 16, 2019 Work Session.
Recommendation/Action Requested and Justification
Approve a resolution authorizing the City Manager to accept the State of Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Grant for FY 2019-2020 in the amount of $218,844.64.

Attachments
2020 TxDOT Comprehensive STEP resolution
Texas Safety eGrants

GARLAND
PLANNING REPORT


City Council Regular Session Agenda		Agenda Item 9.a.
Meeting Date:	09/17/2019
Item Title:	Z 19-08 K1 Concept, LLC (District 2)
Submitted By:	Nabiha Ahmed, Development Planner

REQUEST
Approval of a Specific Use Provision (SUP) for Used Goods, Retail Sales (Indoors) on a property zoned Community Retail (CR) District.
OWNER
HP Concept, LLC
PLAN COMMISSION RECOMMENDATION
On August 12, 2019 the Plan Commission, by a vote of nine (9) to zero (0), recommended approval of a Specific Use Provision (SUP) for Used Goods, Retail Sales (Indoors) on a property zoned Community Retail (CR) District.
STAFF RECOMMENDATION
Approval of a Specific Use Provision (SUP) for Used Goods, Retail Sales (Indoors) on a property zoned Community Retail (CR) District.
BACKGROUND
The applicant requests to allow the operation of a used goods retail store including the sale of new and repurposed/used items on a 1.234-acre lot (Lot A-1, Block 7) currently developed with a building and parking area. Used Goods, Retail Sales (Indoors) is defined by the Garland Development Code (GDC) as an establishment that primarily sells used goods within a fully enclosed building. A Used Goods, Retail store was previously in operation in the subject tenant space for almost thirty (30) years prior to the adoption of the GDC and the store closed in 2018. The owner would like to reopen the Used Goods, Retail Sales (Indoors) establishment which requires approval of a Specific Use Provision per the GDC. The existing building can accommodate two tenant spaces. There is an existing furniture store next to the proposed Used Goods, Retail store, within the same building. The applicant proposes to use 9,000 square feet of the building for Used Goods, Retail Sales (Indoors). During the September 3, 2019 Regular Meeting, the Council postponed this case to the September 16 Work Session and September 17 Regular Meeting for further discussion and consideration.
SITE DATA
The site contains approximately 1.234 acres with 213.13 lineal feet of frontage along South First Street. The site is accessed from South First Street.
USE OF PROPERTY UNDER CURRENT ZONING
The Community Retail (CR) District is intended to accommodate a variety of retail, service, and business establishments. An example of an allowed use in a Community Retail (CR) District is a retail shopping area that may be large in scale with very limited or no outside storage. Used Goods, Retail Sales (Indoors) is allowed only upon approval of a Specific Use Provision (SUP) in a Community Retail (CR) District.
CONSIDERATIONS
The applicant is proposing a Used Goods, Retail Sales (Indoors) business in an existing building which currently houses a furniture store and its storage room areas. The applicant has submitted a site plan that shows the overall site and building with the Used Goods, Retail Sales (Indoors) occupying 9,000 square feet of the building. The building, parking, and site improvements are proposed to remain as existing. The overall site is developed with a 24,393 square-foot building and parking area with forty-nine (49) parking spaces. The Garland Development Code (GDC) establishes a parking requirement of thirty-six (36) parking spaces for the proposed used goods store and sixty-five (65) parking spaces for the existing furniture store. Therefore, a total of one-hundred and one parking spaces are required for both uses. The site is developed with forty-nine (49) parking spaces; the applicant proposes to continue the existing parking layout. The applicant contends through a parking study, submitted by Dynamic Traffic, LLC and using research data collected by the Institute of Transportation Engineers (ITE), that the existing supply of forty-nine (49) parking spaces is sufficient to support both uses. Given that the scope of the site improvements under this request is limited to the interior of the building, neither screening/landscape standards nor building design standards are triggered. The applicant requests the Specific Use Provision (SUP) to be in effect for a period of twenty (20) years.
COMPREHENSIVE PLAN
The Envision Garland Plan designates the subject property as Compact Neighborhoods. Compact neighborhoods provide areas for moderate increases in residential density, including single-family attached and single-family detached housing. It expands housing options through infill and redevelopment, while continuing walkable development patterns. These areas provide transitions between traditional residential neighborhoods and higher density residential neighborhoods and non-residential developments. These areas accommodate uses such as convenience retail (goods and services), office space, and public services. The architectural character and scale of these areas are compatible with adjacent residential development.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The properties to the north are zoned Community Retail (CR) District and these properties are developed with retail uses and a retail building under construction. The properties to the east across South First Street are zoned Community Retail (CR) District and these properties are developed with retail uses. The properties to the south are zoned Community Retail (CR) District and these properties are developed with retail uses. The properties to the west are zoned Single-Family-7 (SF-7) District and are developed with single-family detached dwellings.

Attachments
Z 19-08 Location Map
Z 19-08 Exhibit B
Z 19-08 Exhibit C
Z 19-08 R&M
Z 19-08 Responses
Z 19-08 Staff Presentation

GARLAND
PLANNING REPORT


City Council Regular Session Agenda		Agenda Item 9.b.
Meeting Date:	09/17/2019
Item Title:	Z 19-18 BGE, Inc. (District 1)
Submitted By:	Kira Wauwie, Principal Development Planner

REQUEST
Approval of Concept Plan for Commercial and Retail Uses on a property zoned Planned Development (PD) District 03-53 for Community Retail Uses (Town Center styled Regional Shopping Mall and Complementary Peripheral Development).
OWNER
Firewheel Master Partnership, Ltd.
PLAN COMMISSION RECOMMENDATION
On August 26, 2019 the Plan Commission, by a vote of six (6) to one (1), recommended approval of a Concept Plan for Commercial and Retail Uses on a property zoned Planned Development (PD) District 03-53 for Community Retail Uses (Town Center styled Regional Shopping Mall and Complementary Peripheral Development).
STAFF RECOMMENDATION
Approval of the request as presented by the applicant.
BACKGROUND
In 2003 City Council approved Planned Development (PD) 02-25 with a Concept Plan for the development of a mixed use town center regional shopping mall and complementary peripheral development. Consecutively, in 2003, City Council approved Planned Development (PD) 03-53 District which carried forward the Concept Plan elements in a Detail Plan. With these PD approvals, the town center site was assigned individual development tracts. The Development Design Intent of the overall zoned property is to create a unified development with linked vehicular and landscaped pedestrian pathways that connect throughout, including a unified architectural themed development in respect to massing, façade details, materials, roof details, and similar features. The zoning includes specific regulations for building design, landscaping, and signage. The core tract of the Planned Development has been constructed with an urban style, outdoor-oriented shopping mall. An area north of the Core development, along Firewheel Parkway, has been developed with multi-family use and townhouses. Tract 2, located east of the Core development and east of Firewheel Parkway was recently approved for multi-family use, townhouses, and retail uses. Tract D which is located north of Town Center Drive and east of Lavon Drive has developed with in-line shops, restaurant, and retail uses. Tract C, which is the subject of this application, has been partially developed with two drive-through restaurants. The applicant has brought forward a proposal only for Tract C (the application designates the property as Tract 6) of PD 03-53, excluding the existing drive-through restaurant sites. Tract C is currently a single parcel development. The proposal is to establish separate parcels within Tract C for future development. The site is also zoned Planned Development (PD) 12-36 District which was specific to the regulation of freestanding signs. This application proposes no changes to PD 12-36.
SITE DATA
The subject property has an area of 11.0 acres with approximately 528 lineal feet of frontage along State Highway 78 (Lavon Drive); 450 feet along President George Bush Highway (State Highway 190); 720.55 feet along Horseshoe Drive; and 663 feet along Town Center Drive. The site would be accessed from President George Bush Turnpike (State Highway 190), Horseshoe Drive, and Town Center Drive.
USE OF PROPERTY UNDER CURRENT ZONING
Planned Development (PD) District 03-53 establishes retail, office, and multi-family residential uses as the land uses permitted on the subject property. The ultimate development is intended as an integral part of the greater town center planned development. Furthermore, it requires the approval of a Detail Plan through a public hearing process prior to the issuance of development permits.
CONSIDERATIONS
This Tract was approved in Planned Development (PD) District 03-53 with a Detail Plan that depicts an in-line shopping center and two pad sites. The approval of Planned Development (PD) 10-06 District allowed development of the drive-through restaurant (In-N-Out Burger) at the northwest corner of the Tract. Additionally, Planned Development (PD) 14-25 District was approved for development of the drive-through restaurant (Panera Bread) also near the northwest corner of the Tract. The proposed Concept Plan modifies the previous plan and proposes six (6) lots designated for retail, restaurant, parking, and hotel uses. The Detail Plan for the hotel is being processed simultaneously with this Concept Plan request. The hotel Detail Plan is included with zoning application case Z 19-19. Further, the Concept Plan shows traffic pedestrian and vehicular circulation.Vehicular circulation. An internal circulation drive provides future access to each of these lots. Access driveways from the surrounding streets are also shown: right-turn in-only from Lavon Drive; right-turn in and right-turn out onto Town Center Drive; and two access points for all directions onto Horseshoe Drive. There are no access driveways to or from the President George Bush Turnpike access road. Pedestrian circulation. Sidewalks are shown on the Concept Plan along the surrounding streets with the exception of President George Bush Turnpike frontage. A future Detail Plan will be required to consider the requirements of the City’s Highway 190 easement which has been implemented along the highway. That easement includes sidewalk and landscaping and, where implemented, has established a viable pedestrian route from parcel to parcel along the highway frontage road. The development proposes no changes to the existing Planned Development use or development standards.
COMPREHENSIVE PLAN
The Envision Garland Plan designates the subject property as Regional Centers, which are areas with a higher concentration of activity that serve as a destination for residents and visitors. Uses within this development type provide a mix of retail, services, entertainment, and employment and may include residential uses. Regional centers may be found along major highways and turnpikes, and at significant bus or rail stations. Regional centers generally cover an area greater than thirty (30) acres and consist of one or more buildings with more than 450,000 square feet of gross leasable area. This development type typically serves a five to fifteen-mile radius trade area, within a 20 minute drive time, and serves a minimum population of 150,000.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The Envision Garland Plan designates the subject property as Regional Centers, which are areas with a higher concentration of activity that serve as a destination for residents and visitors. Uses within this development type provide a mix of retail, services, entertainment, and employment and may include residential uses. Regional centers may be found along major highways and turnpikes, and at significant bus or rail stations. Regional centers generally cover an area greater than thirty (30) acres and consist of one or more buildings with more than 450,000 square feet of gross leasable area. This development type typically serves a five to fifteen-mile radius trade area, within a 20 minute drive time, and serves a minimum population of 150,000.

Attachments
Z 19-18 BGE, Inc. Attachments and Exhibit
Z 19-18 BGE, Inc. Responses
Z 19-18 BGE, Inc. Staff Presentation

GARLAND
PLANNING REPORT


City Council Regular Session Agenda		Agenda Item 9.c.
Meeting Date:	09/17/2019
Item Title:	Z 19-19 Masterplan (District 1)
Submitted By:	Kira Wauwie, Principal Development Planner

REQUEST
Approval of 1) an amendment to Planned Development (PD) District 03-53, 2) a Specific Use Provision for a Limited Service Hotel, and 3) a Detail Plan.
OWNER
Firewheel Master Partnership, Ltd.
PLAN COMMISSION RECOMMENDATION
On August 27, 2019 the Plan Commission, by a vote of seven (7) to zero (0), recommended approval of 1) an amendment to Planned Development (PD) District 03-53, 2) a Specific Use Provision for a Limited Service Hotel, and 3) a Detail Plan; furthermore the Plan Commission recommended the alternative building elevation as shown in the applicant’s presentation during the hearing, and that a smaller landscape buffer be allowed. The applicant has submitted revised elevations showing the alternative building elevation as recommended by the Plan Commission. Furthermore, during discussion of the landscape buffer the Plan Commission suggested that trees should be added along the northern driveway; in response the applicant has submitted a revised landscape plan showing the addition of small ornamental trees along the northern driveway.
STAFF RECOMMENDATION
Approval of the request as presented by the applicant.
BACKGROUND
In 2003 City Council approved Planned Development (PD) 02-25 with a Concept Plan for development of a mixed use Town Center regional shopping mall and complementary peripheral development. Consecutively, in 2003, City Council approved Planned Development (PD) 03-53 District carried forward the Concept Plan elements in a Detail Plan. With these PD approvals, the Town Center site was assigned individual development tracts. The Development Design Intent of the overall zoned property is to create a unified development with linked vehicular and landscaped pedestrian pathways that connect throughout, including a unified architectural themed development in respect to massing, façade details, materials, roof details, and similar features. The zoning includes specific regulations for building design, landscaping, and signage. The core tract of the Planned Development has been constructed with an urban style, outdoor-oriented shopping mall. An area north of the Core development, along Firewheel Parkway, has been developed with multi-family use and townhouses. Tract 2, located east of the Core development and east of Firewheel Parkway was recently approved for multi-family use, townhouses, and retail uses. Tract D which is located north of Town Center Drive and east of Lavon Drive has developed with in-line shops, restaurant, and retail uses. Tract C, which is the subject of this application, has been partially developed with two drive-through restaurants. This site is brought forward in conjunction with Planned Development (PD) District PD 19-18 which proposes a Concept Plan for Tract C of the Firewheel Town Center. Tract C is also referred to as Tract 6 in this application. The applicant’s request is for the development of a Limited Service Hotel/Motel on Lot 3 of Tract 6. The site is also zoned Planned Development (PD) 12-36 District which was specific to the regulation of freestanding signs. This application proposes no changes to PD 12-36.
SITE DATA
The subject property has an area of 2.55 acres with approximately 213 lineal feet of frontage along Horseshoe Drive. The site layout includes access to Horseshoe Drive with future circulation through Tract 6 to the surrounding street network.
USE OF PROPERTY UNDER CURRENT ZONING
Planned Development (PD) District 03-53 establishes retail, office, and multi-family residential uses as the land uses permitted on the subject property. The ultimate development is intended as an integral part of the greater Town Center planned development. Furthermore, it requires the approval of a Detail Plan through a public hearing process prior to the issuance of development permits.
CONSIDERATIONS
This proposal would add Hotel/Motel, Limited Service Use to the regional serving uses already allowed at the Firewheel Town Center. The Garland Development Code (GDC) definitions for hotel/motel uses are: HOTEL/MOTEL, FULL SERVICE: A facility for the overnight or temporary lodging of travelers for compensation. A full service hotel or motel has meeting facilities and on-site food service for guests. HOTEL/MOTEL, LIMITED SERVICE: A building(s) for the overnight or temporary lodging of travelers for compensation. A limited service hotel or motel may have on-site food preparation/service for guests. The applicant brings forward the proposal for a limited service hotel/motel as an addition to lodging options with nearby shopping, restaurant, and entertainment options within the Town Center. Additionally, the use without a full service restaurant would better complement the adjacent restaurants and entertainment options of the Town Center, aligning with the Envision Garland goal of enhancing the larger mixed use area. The request satisfies the standards of the GDC for Hotel/Motel, Limited Service: Guest rooms (75 minimum required, 111 provided) Guest room size (275 square feet minimum, 326 square feet provided) with sleeping area, bathroom, and closet space (provided) A fitness center (required and provided) Kitchens are prohibited in guest rooms (prohibited) Leisure area (1,000 square feet minimum required, 1,074 square feet provided) A swimming pool (minimum 800 square feet of water surface area, (provided) Meeting room (700 square feet minimum, 1,156 square feet provided) Business center Pantry (small sundries shop). Additionally, the applicant has brought forward a Detail Plan (Exhibit C) to develop the hotel consisting of a 49,286 square-foot five (5) story building. The proposal includes 129 parking spaces, consistent with the GDC’s parking requirements. The proposed building height is seventy-two (72) feet to the highest decorative feature. The existing PD is unclear regarding maximum building height, indicating 30-feet maximum “(office and hotel excepted)”. The nearest residential uses are within the Town Center and are approximately one-quarter mile from the site. Additionally, the site location is within a regional Town Center and near a major highway. The site is part of the Firewheel Town Center development, which includes requirements to enhance and create a higher quality of experience and community. The application includes pedestrian lighting, benches and refuse containers, pedestrian path connections. The proposed amenities will complement the amenities already existing within the Town Center. The site plan depicts the proposed building on the west side of the site with a field of parking between the building and Horseshoe Drive. The building is set off of, rather than at the face of Horseshoe Drive, due to a visibility reservation that is intended to allow a line of sight into the Town Center from the President George Bush Turnpike frontage road. The access to the front (west side) of the hotel is from internal streets that extend west from Horseshoe Drive. Consideration should be given to the orientation of the refuse container and its enclosure gates which orient the enclosure opening towards the internal street to the south; orientation of the refuse container and its enclosure gates away from the street is a preferable alternative. The proposed landscaping (Exhibit D) incorporates perimeter, parking lot and amenity landscaping with trees within the parking lot areas, amenity area, and along the perimeter drives and Horseshoe Drive. The landscape plan lacks one tree at the end of a parking row on the south side of the pool amenity. As mentioned above, the applicant has added a row of trees along the northern driveway per Plan Commission recommendation. The Town Center development encourages pedestrian activity and areas that are comfortable for pedestrians including tree lined sidewalks. The building (Exhibit E) responds to the existing Planned Development (PD) District and the nearby commercial development context. Larger buildings in the greater Town Center exhibit typical large box massing yet include over-sized cornice details, a variety of flat and textures, large colored surfaces, and elements that draw attention to the building entrances. The elevations of the proposed hotel complement the greater Town Center. While the existing zoning requires buildings have an appearance of one- and two-stories, the application asserts that the proposed elevations demonstrate two-story appearance as well as depth articulation at the second level. The application proposes that the Specific Use Provision be effective for forty (40) years.
COMPREHENSIVE PLAN
The Envision Garland Plan designates the subject property as Regional Centers, which are areas with a higher concentration of activity that serve as a destination for residents and visitors. Uses within this development type provide a mix of retail, services, entertainment, and employment and may include residential uses. Regional Centers may be found along major highways and turnpikes, and at significant bus or rail stations. Regional centers generally cover an area greater than thirty (30) acres and consist of one or more buildings with more than 450,000 square feet of gross leasable area. This development type typically serves a five to fifteen-mile radius trade area, within a 20 minute drive time, and serves a minimum population of 150,000.
COMPATIBILITY OF REQUEST WITH SURROUNDING ZONING AND LAND USES
The site is surrounded to the north, west, and south by the remainder of Tract C, which is part of the Firewheel Town Center and proposed for commercial types of development; to the northwest is a portion of Tract C which is developed with two drive-through restaurants. To the east of the site is existing Firewheel Town Center parking associated with the larger outdoor shopping mall. The Detail Plan intended for this site is compatible with the nearby development.

Attachments
Z 19-19 Masterplan Attachments and Exhibits
Z 19-19 Masterplan Responses
Z 19-19 Staff Presentation