LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.
All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the September 1, 2020 Regular Meeting. 2. Consider approval of the following bids: a. GP&L McCree Substation Steel Structures for Autotransformer Addition Bid No. 1261-19 Klute Inc. Steel Fabrication $450,029.13 This request is to approve a Change Order for two A-frame structures including all switch stands and bus supports. b. GP&L Transmission Line Underbuild Bid No. 1070-20 L.E. Myers Company $859,962.79 Optional Contingency 71,948.00 TOTAL: $931,910.79 This request is to provide construction services related to transmission line underbuilds for distribution services. An Optional Contingency is included for any additional work that may be required. c. Farmersville Area 138kV Transmission CCN Application Management – Phase I Bid No. 1271-20 Burns & McDonnell $359,500.00 This request is to obtain engineering services associated with Phase I of GP&L’s Certificate of Convenience and Necessity (CCN) application for the Farmersville Area 138kV Transmission Line project. d. Personal Protective Equipment Bid No. 1306-20 Nafeco, Inc. $778,979.00 This request is for primary, secondary, and replacement Personal Protective Equipment (PPE) for the Garland Fire Department. This approval is for a two-year Term Agreement. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. Z 20-13, Eric L. Davis Engineering, Inc. (District 3) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Detail Plan for Recreational Vehicle Park Phase II Cabins on a 1.0165-acre tract of land zoned Planned Development (PD) District 18-36 for Light Commercial Uses (Recreational Vehicle Park Only) located at 3926 Zion Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. b. Zoning File No. Z 20-16, Kimley-Horn and Associates, Inc. (District 1) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an amendment to Planned Development (PD) District 12-56 to add Car Wash, Automated/Rollover and Automobile Repair, Minor Uses; 2) a Specific Use Provision for Car Wash, Automated/Rollover; and 3) a Detail Plan for Car Wash, Automated/Rollover and Automobile Repair, Minor Use on a 1.8-acre tract of land zoned Planned Development (PD) District 12-56 located at 5243 Naaman Forest Boulevard; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. c. Zoning File No. Z 20-18, COSMAX NBT USA (District 6) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Specific Use Provision for a High Risk Use on a property zoned Industrial (IN) District and located at 3350 Marquis Drive; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. 4. Consider an ordinance authorizing the issuance of “City of Garland, Texas, Tax Notes, Series 2020”; specifying the terms and features of said notes; levying a continuing direct annual ad valorem tax for the payment of said notes; and resolving other matters incident and related to the issuance, sale, payment, and delivery of said notes, including the approval and execution of a Paying Agent/Registrar Agreement and a Purchase Letter; and providing an effective date. At the August 31, 2020 Work Session, Council considered authorizing the issuance of tax notes in the amount of approximately $25 million. The proceeds from Tax Notes have become an important funding source for the City's annual Street Reconstruction and Improvement Program, which totals $28.9 million in the FY 2020-21 Proposed Budget. In addition, tax notes allow the City to manage the debt service tax rate and fund capital improvements without increasing the City's long-term debt burden. The notes will be paid off within one year. 5. Consider an ordinance amending the tax roll of the City of Garland, Texas and approving an effective date. At the August 31, 2020 Work Session, Council was provided a written briefing regarding the annual amendment to the tax roll. 6. Consider a resolution of the City Council of the City of Garland, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company’s 2020 Rate Review Mechanism Filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company to reimburse ACSC’s reasonable ratemaking expenses; determining that this resolution was passed in accordance with the requirements of the Texas Open Meetings Act; adopting a Savings Clause; declaring an effective date; and requiring delivery of this resolution to the company and the ACSC’s legal counsel. At the August 31, 2020 Work Session, Council considered a settlement agreement with Atmos Energy Mid-Tex Division ("Atmos") and the resulting rate change under the Rate Review Mechanism (RRM) tariff. 7. Approve by minute action the appointment of Rick Parra for three years to the Civil Service Commission. At the September 14, 2020 Work Session, Council considered approving the City Manager's reappointment of incumbent Rick Parra for an additional three years. 8. Consider by minute action approving the vendor selection and associated annual recurring costs for implementation, which will be fully off-set by the annual wellness incentive. The Commit to Wellness Program (C2W) has been utilized since 2007 to engage employees in preventive care, health education and cost saving disease management. In exchange for their participation, employees receive a discounted health care premium. To promote employee wellness, the City receives an annual incentive “rebate” from its third party administrator (currently Blue-Cross Blue-Shield of Texas) that can be applied to offset program costs. In the past, the incentive has been used in various ways including C2W program enhancements, digital fitness tracking tools, and reimbursements. During FY 20- 21, the incentive will be increased from $75,000 annually to $125,000 and is proposed to be partially applied to the cost of implementing a wellness technology platform. 9. Approve by minute action authorizing the City Manager to execute the Discretionary Service Agreement with Oncor. at the August 31, 2020 Work Session, Council considered authorizing the City Manager to execute a Discretionary Service Agreement with Oncor for the Burying of Oncor's Facilities along Rosehill Road from Bobtown Road to IH-30. 10. Authorize by minute action the execution of a settlement agreement by the City Manager with the concurrence of the City Attorney. The parties to this rate appeal - In the matter of the Petition of the City of Garland, et al, appealing the North Texas Municipal Water District water rates; PUC Docket No. 46662, et al, have reached a potential settlement. Council is requested to authorize the City Manager, with the concurrence of the City Attorney, to sign a potential settlement agreement any other ancillary agreements and any matters related thereto consistent with the direction of Council as previously provided.
Hold a Public Hearing on 2020-21 Proposed Budget Section 5, Article VIII, of the City Charter requires that a Public Hearing be held on the Proposed Budget for the coming fiscal year. At the Public Hearing, all interested persons shall be given an opportunity to be heard for or against any item contained in the Proposed Budget. The Proposed Budget for 2020-21 has been available for public inspection in the City libraries, in the City Secretary's Office, and on the City's website since August 5, 2020. This budget will raise more revenue from property taxes than last year's budget by an amount of $5,036,355, which is a 4.04 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $2,239,506.
Hold a Public Hearing on Proposed 2020-21 Tax Rate The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the voter approval rate or the no new revenue tax rate until the governing body has held a public hearing on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065. The 2020-21 Proposed budget is based on a tax rate of 76.96 cents per $100 of valuation, which exceeds the no new revenue tax rate of $.741031 cents per $100 of value.
Adoption of 2020-21 Budget In accordance with the City Charter, the City Manager presented his recommended Budget for fiscal year 2020-21 to the City Council on August 4, 2020. After receiving certified values from the Dallas Central Appraisal District, the City Manager provided City Council with recommended adjustments to the Budget on August 25, 2020. Copies were made available for public inspection at the City libraries, at the City Secretary's Office, and on the City's website. Public hearings were held on September 1 and September 15, 2020. An ordinance reflecting final decisions regarding the Budget for 2020-21 and revised budgets will be prepared for the Mayor's signature upon final direction from the City Council.
Adoption of 2020-21 Property Tax Rate The City Council has considered an Ad Valorem Tax Rate of 76.96 cents per $100 of valuation for the fiscal year beginning October 1, 2020. All meetings, notices and public hearing requirements related to the adoption of the Tax Rate have been met in accordance with State law. Council is requested to consider an ordinance setting the Ad Valorem Tax Rate at 76.96 cents per $100 of valuation for 2020-21.
Rate and Fee Changes for 2020-21 In considering the 2020-21 Proposed Budget, the City Council reviewed the adjustments to existing rates and fees. Revenue estimates included in the 2020-21 Proposed Budget are based on these actions. An ordinance will be prepared for the Mayor's signature once final direction has been given by the Council.
Consider an ordinance of the City of Garland, Texas, establishing Civil Service Classifications within the Police and Fire Departments; prescribing the number of positions in each classification; prescribing the base salary and types of pay for those classifications; and providing an effective date. Pursuant to Chapter 143 of the Local Government Code of Texas, the City Council must establish the civil service classifications in the Police and Fire Departments, the number of positions in each classification, the base salary and the types of incentive pays for each classification.
Consider the application of Rene Mandujano, requesting approval of 1) a Specific Use Provision for a Tattooing/ Body Piercing Establishment on a property zoned Downtown (DT) District (Historic Downtown Sub-District) and 2) a Major Waiver to Table 7-1 of the Garland Development Code regarding the location and special standards of Tattooing/Body Piercing Establishments. This property is located at 532 Main Street. (File No. Z 20-23, District 2) The applicant proposes a tattoo shop.
Consider an ordinance amending in part Chapter 2, Chapter 6, and Chapter 7 of the Garland Development Code, regarding Multi-Family and Elder Care storage space requirements, and Restaurant pick-up windows. Council is requested to consider amendments to the Garland Development Code regarding Multi-Family and Elder Care storage space requirements, and Restaurant pickup windows. These amendments were previously discussed during the August 3, 2020 City Council Work Session and an ordinance is drafted accordingly.
Additional Item
18. Appointment of the Garland Housing Finance Corporation At the September 14, 2020 Work Session, Council interviewed the candiates interested in being appointed as the City of Garland's representative to the Garland Housing Finance Corporation for a six-year term beginning September 15, 2020. 20. Adjourn.
Sep 15, 2020 City Council
LEGISLATIVE PRAYER AND PLEDGE OF ALLEGIANCE It is the custom and tradition of the members of the City Council to have an invocation and recital of the Pledge of Allegiance prior to the beginning of the meeting. Members of the audience are invited to participate. However, members of the audience are not required to participate. The decision to participate is strictly a matter of personal choice and has no bearing on matters to be considered by the City Council and will not affect the decisions to be made during the meeting.
All items under this section are recommended for approval by a single motion of Council, without discussion. Council has had the opportunity to review each of these items at a previous work session and approval of the consent agenda authorizes the City Manager to implement each item. The Mayor will announce the agenda and provide an opportunity for members of the audience and the City Council to request that an item be removed and considered separately. 1. Consider approval of the minutes of the September 1, 2020 Regular Meeting. 2. Consider approval of the following bids: a. GP&L McCree Substation Steel Structures for Autotransformer Addition Bid No. 1261-19 Klute Inc. Steel Fabrication $450,029.13 This request is to approve a Change Order for two A-frame structures including all switch stands and bus supports. b. GP&L Transmission Line Underbuild Bid No. 1070-20 L.E. Myers Company $859,962.79 Optional Contingency 71,948.00 TOTAL: $931,910.79 This request is to provide construction services related to transmission line underbuilds for distribution services. An Optional Contingency is included for any additional work that may be required. c. Farmersville Area 138kV Transmission CCN Application Management – Phase I Bid No. 1271-20 Burns & McDonnell $359,500.00 This request is to obtain engineering services associated with Phase I of GP&L’s Certificate of Convenience and Necessity (CCN) application for the Farmersville Area 138kV Transmission Line project. d. Personal Protective Equipment Bid No. 1306-20 Nafeco, Inc. $778,979.00 This request is for primary, secondary, and replacement Personal Protective Equipment (PPE) for the Garland Fire Department. This approval is for a two-year Term Agreement. 3. Public hearings were previously conducted for the following zoning cases. Council approved the requests and instructed staff to bring forth the following ordinances for consideration. a. Zoning File No. Z 20-13, Eric L. Davis Engineering, Inc. (District 3) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Detail Plan for Recreational Vehicle Park Phase II Cabins on a 1.0165-acre tract of land zoned Planned Development (PD) District 18-36 for Light Commercial Uses (Recreational Vehicle Park Only) located at 3926 Zion Road; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. b. Zoning File No. Z 20-16, Kimley-Horn and Associates, Inc. (District 1) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving 1) an amendment to Planned Development (PD) District 12-56 to add Car Wash, Automated/Rollover and Automobile Repair, Minor Uses; 2) a Specific Use Provision for Car Wash, Automated/Rollover; and 3) a Detail Plan for Car Wash, Automated/Rollover and Automobile Repair, Minor Use on a 1.8-acre tract of land zoned Planned Development (PD) District 12-56 located at 5243 Naaman Forest Boulevard; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. c. Zoning File No. Z 20-18, COSMAX NBT USA (District 6) Consider an ordinance amending the Garland Development Code of the City of Garland, Texas, by approving a Specific Use Provision for a High Risk Use on a property zoned Industrial (IN) District and located at 3350 Marquis Drive; providing for conditions, restrictions, and regulations; providing a penalty under the provisions of Sec. 10.05 of the Code of Ordinances of the City of Garland, Texas; providing a Notice of Conditions of Compliance Clause; a Savings Clause, and a Severability Clause; and providing an effective date. 4. Consider an ordinance authorizing the issuance of “City of Garland, Texas, Tax Notes, Series 2020”; specifying the terms and features of said notes; levying a continuing direct annual ad valorem tax for the payment of said notes; and resolving other matters incident and related to the issuance, sale, payment, and delivery of said notes, including the approval and execution of a Paying Agent/Registrar Agreement and a Purchase Letter; and providing an effective date. At the August 31, 2020 Work Session, Council considered authorizing the issuance of tax notes in the amount of approximately $25 million. The proceeds from Tax Notes have become an important funding source for the City's annual Street Reconstruction and Improvement Program, which totals $28.9 million in the FY 2020-21 Proposed Budget. In addition, tax notes allow the City to manage the debt service tax rate and fund capital improvements without increasing the City's long-term debt burden. The notes will be paid off within one year. 5. Consider an ordinance amending the tax roll of the City of Garland, Texas and approving an effective date. At the August 31, 2020 Work Session, Council was provided a written briefing regarding the annual amendment to the tax roll. 6. Consider a resolution of the City Council of the City of Garland, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company’s 2020 Rate Review Mechanism Filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring the company to reimburse ACSC’s reasonable ratemaking expenses; determining that this resolution was passed in accordance with the requirements of the Texas Open Meetings Act; adopting a Savings Clause; declaring an effective date; and requiring delivery of this resolution to the company and the ACSC’s legal counsel. At the August 31, 2020 Work Session, Council considered a settlement agreement with Atmos Energy Mid-Tex Division ("Atmos") and the resulting rate change under the Rate Review Mechanism (RRM) tariff. 7. Approve by minute action the appointment of Rick Parra for three years to the Civil Service Commission. At the September 14, 2020 Work Session, Council considered approving the City Manager's reappointment of incumbent Rick Parra for an additional three years. 8. Consider by minute action approving the vendor selection and associated annual recurring costs for implementation, which will be fully off-set by the annual wellness incentive. The Commit to Wellness Program (C2W) has been utilized since 2007 to engage employees in preventive care, health education and cost saving disease management. In exchange for their participation, employees receive a discounted health care premium. To promote employee wellness, the City receives an annual incentive “rebate” from its third party administrator (currently Blue-Cross Blue-Shield of Texas) that can be applied to offset program costs. In the past, the incentive has been used in various ways including C2W program enhancements, digital fitness tracking tools, and reimbursements. During FY 20- 21, the incentive will be increased from $75,000 annually to $125,000 and is proposed to be partially applied to the cost of implementing a wellness technology platform. 9. Approve by minute action authorizing the City Manager to execute the Discretionary Service Agreement with Oncor. at the August 31, 2020 Work Session, Council considered authorizing the City Manager to execute a Discretionary Service Agreement with Oncor for the Burying of Oncor's Facilities along Rosehill Road from Bobtown Road to IH-30. 10. Authorize by minute action the execution of a settlement agreement by the City Manager with the concurrence of the City Attorney. The parties to this rate appeal - In the matter of the Petition of the City of Garland, et al, appealing the North Texas Municipal Water District water rates; PUC Docket No. 46662, et al, have reached a potential settlement. Council is requested to authorize the City Manager, with the concurrence of the City Attorney, to sign a potential settlement agreement any other ancillary agreements and any matters related thereto consistent with the direction of Council as previously provided.
Hold a Public Hearing on 2020-21 Proposed Budget Section 5, Article VIII, of the City Charter requires that a Public Hearing be held on the Proposed Budget for the coming fiscal year. At the Public Hearing, all interested persons shall be given an opportunity to be heard for or against any item contained in the Proposed Budget. The Proposed Budget for 2020-21 has been available for public inspection in the City libraries, in the City Secretary's Office, and on the City's website since August 5, 2020. This budget will raise more revenue from property taxes than last year's budget by an amount of $5,036,355, which is a 4.04 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $2,239,506.
Hold a Public Hearing on Proposed 2020-21 Tax Rate The Texas Property Tax Code, Section 26.05 (d), provides that a governing body may not adopt a tax rate that exceeds the lower of the voter approval rate or the no new revenue tax rate until the governing body has held a public hearing on the proposed tax rate and has otherwise complied with Section 26.06 and Section 26.065. The 2020-21 Proposed budget is based on a tax rate of 76.96 cents per $100 of valuation, which exceeds the no new revenue tax rate of $.741031 cents per $100 of value.
Adoption of 2020-21 Budget In accordance with the City Charter, the City Manager presented his recommended Budget for fiscal year 2020-21 to the City Council on August 4, 2020. After receiving certified values from the Dallas Central Appraisal District, the City Manager provided City Council with recommended adjustments to the Budget on August 25, 2020. Copies were made available for public inspection at the City libraries, at the City Secretary's Office, and on the City's website. Public hearings were held on September 1 and September 15, 2020. An ordinance reflecting final decisions regarding the Budget for 2020-21 and revised budgets will be prepared for the Mayor's signature upon final direction from the City Council.
Adoption of 2020-21 Property Tax Rate The City Council has considered an Ad Valorem Tax Rate of 76.96 cents per $100 of valuation for the fiscal year beginning October 1, 2020. All meetings, notices and public hearing requirements related to the adoption of the Tax Rate have been met in accordance with State law. Council is requested to consider an ordinance setting the Ad Valorem Tax Rate at 76.96 cents per $100 of valuation for 2020-21.
Rate and Fee Changes for 2020-21 In considering the 2020-21 Proposed Budget, the City Council reviewed the adjustments to existing rates and fees. Revenue estimates included in the 2020-21 Proposed Budget are based on these actions. An ordinance will be prepared for the Mayor's signature once final direction has been given by the Council.
Consider an ordinance of the City of Garland, Texas, establishing Civil Service Classifications within the Police and Fire Departments; prescribing the number of positions in each classification; prescribing the base salary and types of pay for those classifications; and providing an effective date. Pursuant to Chapter 143 of the Local Government Code of Texas, the City Council must establish the civil service classifications in the Police and Fire Departments, the number of positions in each classification, the base salary and the types of incentive pays for each classification.
Consider the application of Rene Mandujano, requesting approval of 1) a Specific Use Provision for a Tattooing/ Body Piercing Establishment on a property zoned Downtown (DT) District (Historic Downtown Sub-District) and 2) a Major Waiver to Table 7-1 of the Garland Development Code regarding the location and special standards of Tattooing/Body Piercing Establishments. This property is located at 532 Main Street. (File No. Z 20-23, District 2) The applicant proposes a tattoo shop.
Consider an ordinance amending in part Chapter 2, Chapter 6, and Chapter 7 of the Garland Development Code, regarding Multi-Family and Elder Care storage space requirements, and Restaurant pick-up windows. Council is requested to consider amendments to the Garland Development Code regarding Multi-Family and Elder Care storage space requirements, and Restaurant pickup windows. These amendments were previously discussed during the August 3, 2020 City Council Work Session and an ordinance is drafted accordingly.
Additional Item
18. Appointment of the Garland Housing Finance Corporation At the September 14, 2020 Work Session, Council interviewed the candiates interested in being appointed as the City of Garland's representative to the Garland Housing Finance Corporation for a six-year term beginning September 15, 2020. 20. Adjourn.